HomeMy WebLinkAbout09/03/2002, C10 - WATER REUSE MASTER PLAN council MR
Sept.
. 3, 2002
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CITY OF SAN LUI S O B I S P O
FROM: John Moss, Utilities Director
Prepared By: Gary W. Henderson, Water Division Manager
SUBJECT: WATER REUSE MASTER PLAN
CAO RECOMMENDATION
1. Adopt resolution authorizing application for a grant from the State Water Resources Control
Board for the Water Reuse Master Plan,and,
2. Approve the request for proposals and authorize staff to solicit proposals for the Water
Reuse Master Plan.
DISCUSSION
The City of San Luis Obispo has been pursuing development of the Water Reuse Project for many
years. The plans and specifications for the Water Reuse Project are currently being finalized and
project construction is expected.to begin in early 2003. The current project will construct the
necessary improvements at the Water Reclamation Facility and the distribution system needed to
deliver water for uses in the southem part of the City. As part of the 2002 Water Resources Status
Report discussions on June 11, 2002, the Council endorsed the concept of the development of a
Water Reuse Master Plan to identify future logical extension of the water reuse distribution system..
The State Water Resources Control Board has a Water Recycling Facilities Planning Grant
Program that provides up to $75,000 fordevelopment of planning documents such as the proposed
Water Reuse Master Plan. The grant funds require matching local funds on a 50-50 basis. If the
State grant is approved, the State will reimburse the City for allowable expenses up to the $75,000
limit.
The proposed master plan would identify the logical expansion of the reclaimed water distribution
system to allow full utilization of the available water from the Water Reclamation Facility. The
plan will develop a long-term (approximately 20 year) plan for incremental extension of pipelines
and related facilities to potential sites throughout the City. The full scope of work is provided in
Attachment 2, "Request for Proposals for the Water Reuse Master Plan".
FISCAL IMPACT
The development of a Water Reuse Master Plan was not included in the 2001-03 Financial Plan.
The funding necessary(City's match) to support this project will be appropriated from Water Fund
Balance once proposals are received and consultant recommendation is provided to Council for
approval. Staff will return to Council for approval of necessary funding following the State's
decision of approval of the grant.
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Council Agenda Report-Water Reuse Master Plan
Page 2
Attachments:
1. Resolution authorizing application for grant from State Water Resources Control Board
2. Request for Proposals, Section A, Description of Work
A copy of Notice Requesting Proposals for Water Reuse Master Plan is in the Council
Reading File
C/D-2-
— Attachment 1
RESOLUTION NO.. (2002 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
AUTHORIZING THE APPLICATION FOR A GRANT FROM THE STATE WATER
RESOURCES CONTROL BOARD FOR THE WATER REUSE MASTER PLAN
WHEREAS, the City's Water Reclamation Facility produces a tertiary reclaimed water
which is suitable for irrigation and other non-potable uses; and
WHEREAS, the City has the potential to expand the use of recycled water to other areas
throughout the city; and
WHEREAS, the State Water Resources Control Board provides water recycling planning
grants for studies associated with the reuse of treated wastewater.
NOW,THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
SECTION 1. The City Council hereby authorizes and directs the Utilities Director or his
designee to sign and file, for and on behalf of the City of San Luis Obispo, a Water Recycling
Planning Grant Application for a grant from the State Water Resources Control Board in the amount
not to exceed$75,000 for a facilities planning study for the development of a Water Reuse Master
Plan.
SECTION 2. The City Council hereby agrees and further does authorize the
aforementioned representative or his designee to certify that the City of San Luis Obispo has and will
comply with all applicable state statutory and regulatory requirements related to any state grant funds
received.
SECTION 3. The City Council further authorizes the Utilities Director or his designee to
negotiate and execute a grant contract and any amendments or change orders thereto on behalf of the
City of San Luis Obispo.
Upon motion of seconded by
and on the following roll callvote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this day of 2002.
Mayor Allen Settle
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Resolution No. (2002 Series) Attachment 1
Page 2
ATTEST:
Lee Price, City Clerk
APPROVED AS TO FORM:
�eey G. Jorgensen, City Attorney'
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i Attachment 2
Section A
DESCRIPTION OF WORK
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Introduction
The City of San Luis Obispo is seeking proposals from qualified consulting firms for preparation of a
Water Reuse Master Plan. The Master Plan will identify the logical expansion of the Water Reuse
system, beyond the current planned system, to provide up to 600 acre feet of additional recycled water
throughout the City of San Luis Obispo over the next twenty years.
It should be noted that the chosen consultant will be asked to meet with staff after being chosen and
before the contract is negotiated to clarify the work to be done and the final contract costs. The
consultant will also include in the work schedule ample time for staff and consultant to assure the proiect
is executed in a collaborative process and that the final product meets the City's needs.
Background
The City of San Luis Obispo is currently pursuing construction of a Water Reuse Project which will
serve the southern portion of the City as shown in Figure 1. The City currently produces tertiary treated
wastewater that meets Title 22 requirements for non-potable uses. The City has completed all
environmental analysis required for the use of the recycled water and has been granted modifications to
the discharge permit for the effluent to allow the use of the water by the State Water Resources Control
Board. The City has also completed Section 7 consultation with the National Marine Fisheries Service
and the biological opinion for the project has been issued to the City. Conditions of the biological
opinion require minimum discharges from the Water Reclamation Facility to San Luis Obispo Creek to
minimize potential impacts to the downstream habitat and species.
Based on the minimum discharge requirements noted above, the Water Reclamation Facility has the
potential to produce 1,233 acre feet of recycled water per year for use throughout the City. Following
initial construction of the first phase of the distribution system, it is estimated that approximately 138
acre feet of recycled water will be used. Over the first five years, use is anticipated to increase up to
approximately 1,000 acre feet per year. Much of the additional use will involve exchanges with
agricultural areas for use of potential potable groundwater resources.
The following are studies that have been completed which may be useful in developing a more thorough
understanding of the issues associated with the Water Reuse Project.
❑ "Water Reclamation&Beneficial Use Investigations,August 1988"
❑ Draft"Water Reuse Project, Engineering Report,February 2000"
E3 Final "Water Reuse Project, Engineering Report, October 2001"
The draft engineering report above, envisioned a much larger initial project which would have delivered
recycled water to many more locations throughout the City. The final report identified the current
project which will serve only the southern portion of the City as previously noted.
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Attachment 2
FIGURE 1
Mto anWisoBispo Water Reuse Project
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City of san LUIS OBispo` RoPosea y °Stationard
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LEGEND
./ mommism pMJw Pl*he MRS=Proposed Use Areas '
wma■•m Gmwdwater Exdwqe
Plpellne posslele Fuwm Use Are
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Attachment 2
Available Resources
The City of San Luis Obispo has developed a Geographic Information System(GIS)which will likely be
valuable in the preparation of the Water Reuse Master Plan. The system has many layers of information
which includes: aerial photographs, land use designations, street right-of-ways, topographic information,
waterlines, sewerlines, etc. The City can provide the consultant the available GIS information on CD's
for their use for this project. There is a charge of$200 per CD with aerial photographs provided on one
CD and all other information provided on a second CD. The consultant shall include these costs in their
proposal if these resources are deemed necessary for the project.
Scope of Work
Based on the current design for the Water Reuse distribution system shown in Figure 1, the consultant
shall identify potential sites throughout the City which could utilize recycled water for irrigation
purposes. The goal is to identify uses for up to an additional 600 acre feet per year while minimizing
overall project costs. The consultant shall identify numerous route alternatives to meet the project goals
and evaluate the overall cost for each alternative which will include capital costs as well as operation and
maintenance costs.
The consultant shall also address potential storage needs for an expanded system. Previous studies have
identified Terrace Hill as a potential storage tank site. Based on pipeline route alternatives, the
consultant shall identify and evaluate other potential locations for storage. The system shall be designed
to provide a minimum of 50 psi at each location/site. A hydraulic analysis of potential alternatives shall
be prepared to identify proper pipe sizes, storage needs, booster pumps and other needed facilities to
meet the required design parameters for the system.
The consultant shall meet with City staff prior to submittal of the draft report to discuss the various
pipeline/system configurations to evaluate which alternative should be selected as the preferred project.
The decision of the preferred alignment will likely take into account other factors besides just overall
project costs, such as community impacts, visual impacts, traffic impacts, etc. Once the preferred
alternative is agreed upon,the draft written report shall be prepared and submitted to the City.
The draft report shall discuss the various alternatives analyzed, identify the preferred alternative(s) and
the reasons for selection of the preferred project. In addition, the consultant shall prepare a strategy for
construction of the system over a long-term period (approximately 20 years) to allow the City to
incrementally increase the use of recycled water while maintaining relatively constant annual capital
expenditures for the project.
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