HomeMy WebLinkAbout09/03/2002, C7 - LUDWICK COMMUNITY CENTER REMODEL, SPECIFICATION NO. 90163 council M�fi�El� q/3/0.2-
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CITY OF SAN LUIS OBISPO
FROM: Michael McCluskey,Public Works Directories
Prepared By: Michael J. McGuire, Assistant Engineer lu.,6,,_
SUBJECT: LUDWICK COMMUNITY CENTER REMODEL, SPECIFICATION
NO. 90163
CAO RECOMMENDATION
1. As recommended by the Parks & Recreation Commission and the Architectural Review
Commission, approve plans and specifications for"Ludwick Community Center Remodel",
Specification No. 90163.
2. Authorize staff to advertise for bids and authorize the CAO to award the contract if the
lowest responsible bid is within the engineer's estimate of$612,000.
DISCUSSION
The City currently operates the Ludwick Community Center through the Parks & Recreation
Department, providing various activities for a wide range of the community. In order to expand
upon the existing activities and accommodate new programs, interior and exterior improvements
are necessary. Major improvements include a reroofing, a new heating and air conditioning
system, a kitchen and dining area for the serving of hot meals, a vestibule at the main entrance, a
walkway connecting the senior services office to the main building, opening of the existing stage
in the gymnasium, improvements to the parking lot and new interior and exterior finishes.
Arthur Ludwick, the son of Edward and Inga Ludwick, has generously made a donation of
$607,000 to the City of San Luis Obispo to see these improvements realized for the Community
Center.. Costs have increased for the project due to the following:
Construction Management/Inspection $50,000
ARC Site &Building Exterior Conditions 15,000
Structural Roof Framing (Senior Services) 15,000
Structural Roof Framing (Main Building) 15,000
Electrical &Mechanical Equipment 20,000
Construction Costs (Labor& Materials) 10,300
$125,300
To offset these cost increases, the Parks & Recreation Department is concurrently applying for
Proposition 12, Roberti-Z'Berg-Harris (RZH)Block Grant Funding for the project account.
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Council Agenda Report — Ludwick Community Center Remodel
Page 2
CONCURRENCES
The project has been approved by the Parks & Recreation Commission and the Architectural
Review Commission. The Community Development Department is prepared to issue a building
permit.
FISCAL IMPACT
This project was approved in the 2001-03 Financial Plan. (See pages 295 and 296 of Appendix
B to the Financial Plan: 2001-05 Capital Improvement Plan)
Project Cost
Construction (engineer's estimate) $612,000
Construction Management/Inspection 50,000
Architectural Design 55,000
Contingencies @ 10% of Construction 63,300
Public Art 18,500
$798,800
Project Funding
Donation $607,000
General Fund 66,500
Current Total 673,500
Proposed Surplus Funding: Proposition 12* 125,300
$798,800
* Proposition 12 Funding is a Formula Grant that can only be awarded to the City of San Luis
Obispo. Application for this funding is the subject of a concurrent agenda item from the Parks&
Recreation Department on this agenda.
ATTACHMENTS
1. PRC Minutes from November 7,2001
2. CDD Review from April 17, 2002
Plans and Specifications will be placed in the Council reading file.
GA—Current Projects\B1dgs\90163 Community Center\_Staff Reports\90163-car authorization to adv.doc
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Michael McGuire-11.07.01 Minutes.dor A
ATTACHMENT 1
Parks and Recreation Commission
Minutes for November 7,2001
Page I
Parks a_nd Recreation Commission
MINUTES
City-County Library Conference Room
Wednesday,November 7,2001;7;00 p.m..
CALL TO ORDER: Vice Chair Peter Dunan call the meeting to order at 7:03 p.m.
ROLL CALL: Vice Chair Peter Dunan, Commissioners Debbie Black,Gary Clay, Teresa
Larson, Bonnie Marzio,and Bill Pyper.
ABSENT: Chair Jim Neville.
STAFF: Paul LeSage,Larry Tolson,Aaron Black and Cindy McDonald.
PUBLIC COMMENT PERIOD:
There was no public comment.
CONSIDERATION OF MINUTES:
The minutes of the October 3,2001 meeting were approved.
1. Volunteer of the Month
Paul LeSage presented Will Jones with the Volunteer of the Month Awards. Alyssa
LaBrado presented Amanda Fuller with the Award for the completion in the City Corp
program.
2_. Combined Commissions discuss the meeting to review the Landscape Parkways Project.
Representatives of the Tree Committee, Steve Carniniti and Architectural Review
Commissioner Chuck Stevenson attended the meeting. The dates the Commission and
Representatives decided for the Work Study Meeting'were January 26'", or February 2"d
in order of preference. The Representatives will take the dates back to their respective
advisory body and let Mr. LeSage know of the date that is feasible for all. It was
suggested that this would be a 4-hour blocked work-study session, with the first line of
business: goal setting. Ann Slate, Director of Human Resources has been asked to
facilitate the meeting. LeSage will meet with Jay Walter, City Engineer, and ask if he
could attend the future meeting, (at this writing, Mr. Walters has agreed to participate in
this meeting).
Planning for this meeting — ariel maps, tracing maps and overlays are needed for this
meeting. Staff will distribute the maps and overlays to the Commissioners.
3. Review of the floor plan of the Ludwick Community Center.
LeSage introduced Michael McGuire, City Engineer. He presented a brief overview of the
improvements. Some clarifications:
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Michael McGuire- 11.07.01 Minutes.don . Page 2
ATTACHMENT 1
Parks and Recreation Commission
Minutes for November 7,2001
Page 2
• The garage is for storage only.
• The kitchen is for warming food and distribution only. The kitchen can be used to teach
cooking classes.
• The Commission discussed turning one of the storage closets next to the stage into a dressing
room or utility room. Mr. McGuire believed that could be done.
• The electrical design consultant started today inspecting and drafting their plans for the
upgrades and improvements.
Action: Bill Pyper moved to approve the current improvements to the Ludwick Community
Center,Gary Clay seconded.
4. Director's Report
❖ Report to the Human Relations Commission (HRC) — regarding therapeutic programs;
Paul shared his overview with the HRC, Paul ran through the list. HRC approved to
go no further on their agenda.
❖ Project updates—Laguna Lake Bridge solution. Corp permit for the sports fields.
❖ CPRS District VIII Conference and Awards Dinner. The Commission was invited to
attend.
5. Staff Reports
Aaron Black, Teens Program Coordinator reviewed with the Commission the many
activities that the Teens and Seniors division are involved in.
Larry Tolson,Parks Supervisor reported on the following:
❖ Sport field's renovation is almost complete..
❖ Mission plaza turf is almost completely installed.
6. Committee Reports
Commissioner Bonnie Marzio reported that she attended the Jack.House Docent dinner.
Commission Peter Durian reported that at the Mayors Youth Task Force, several grants
were awarded to local non-profit organizations.
7. Communications
None.
Meeting was adjourned at 8:15pm.
1.%Parks B Rec Oammissiont2001111.07.01 Mnutes.dw
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C4Cty Of SAn �IS' OBISPO nenartment of Community nevelopment
"1" Planning Division
April 17, 2002
TO: File ARC 21-02: 864 Santa Rosa Street
Mike McGuire, Assistant Engineer
FROM: Ronald Whisenand, Deputy Community Development Direct
SUBJECT: Review of signage and other building and site improvements to the City's
Community Center
The Architectural Review Commission; at its meeting of April 15, 2002, granted final
approval to your project to remodel the City's Recreation Center (Ludwick Center),
based on the following findings and subject to the following conditions:
Findings
1. The Ludwick Community Center remodel is consistent with the General Plan in that
it promotes general plan policies (Parks and Recreation Element) related to the
indoor facilities program(PR 5.2.2) and recreation center program(PR 14.1.7).
2. The project is consistent with the Zoning Ordinance in that the use is permitted in
the subject zone and the addition and remodel meets the property development
standards of the municipal code.
3. The project enhances the beauty of the City in that the proposed improvements are
architecturally compatible with the site and with structures on neighboring
properties.
4. The project is categorically exempt from environmental review (Class 3, Section
15303, CEQA Guidelines) because it is considered new commercial-type
construction not exceeding 2,500 square feet of floor area.
Cnnditiens
1. The project shall be developed in substantial compliance with the plans approved by
the ARC. All ARC conditions shall be listed on a sheet in working drawings.
2. The Commission supported the color board as submitted, the color palette being
"Paprika" on the stucco portion of the building, "Moselle" (a moss green) on the
remainder of the building, and "Heartwood (a burgundy) on all exterior doors (all
paint by Frazee). An additional trim color of "Millet' (a putty-like color) is acceptable
on the sign. Any changes to proposed colors shall be subject to the review and
approval of the Community Development Director.
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ARC 21-02
Page 2
3. The applicant shall submit a location and detail for an enclosure to accommodate
trash and recycling generated by the property to the approval of Community
Development Director.
4. The fence along the Mill Street frontage shall be reduced in height to meet visibility
requirements for vehicles exiting the site, and a pedestrian opening shall be
provided in the fence to allow access between the public sidewalk and parking lot.
5. Trees in the parking lot shall remain with no grade change. Asphalt to be laid no
closer than 5 feet from trunk flair.
6. The roof of the covered walkway shall be made flat to minimize the interruption of
the gymnasium windows and for consistency with the archi�tetura) style of the
majority of the building. Elements of the walkway should Sthe style of the
vestibule on the front of the building, meaning sizeable posts and matching fascia, a
base to the walkway platform, and hand railing (single rail acceptable).
7. The new rooftop mechanical equipment shall be positioned such that it will not be
visible from the public right-of-way, excepting the new HVAC unit and existing
exhaust fan at the eastern point of the building. This equipment shall be painted the
color of the background building (Paprika by Frazee).
The decision of the Commission is final unless appealed to the City Council within 10
days of the action.
If you have any questions, please call Lynn Azevedo at 781-7166.
cc: County of SLO Assessor's Office
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