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HomeMy WebLinkAbout09/03/2002, C7 - LUDWICK COMMUNITY CENTER REMODEL, SPECIFICATION NO. 90163 council M�fi�El� q/3/0.2- j AgenbA RepoRt 1�Kb� c7 CITY OF SAN LUIS OBISPO FROM: Michael McCluskey,Public Works Directories Prepared By: Michael J. McGuire, Assistant Engineer lu.,6,,_ SUBJECT: LUDWICK COMMUNITY CENTER REMODEL, SPECIFICATION NO. 90163 CAO RECOMMENDATION 1. As recommended by the Parks & Recreation Commission and the Architectural Review Commission, approve plans and specifications for"Ludwick Community Center Remodel", Specification No. 90163. 2. Authorize staff to advertise for bids and authorize the CAO to award the contract if the lowest responsible bid is within the engineer's estimate of$612,000. DISCUSSION The City currently operates the Ludwick Community Center through the Parks & Recreation Department, providing various activities for a wide range of the community. In order to expand upon the existing activities and accommodate new programs, interior and exterior improvements are necessary. Major improvements include a reroofing, a new heating and air conditioning system, a kitchen and dining area for the serving of hot meals, a vestibule at the main entrance, a walkway connecting the senior services office to the main building, opening of the existing stage in the gymnasium, improvements to the parking lot and new interior and exterior finishes. Arthur Ludwick, the son of Edward and Inga Ludwick, has generously made a donation of $607,000 to the City of San Luis Obispo to see these improvements realized for the Community Center.. Costs have increased for the project due to the following: Construction Management/Inspection $50,000 ARC Site &Building Exterior Conditions 15,000 Structural Roof Framing (Senior Services) 15,000 Structural Roof Framing (Main Building) 15,000 Electrical &Mechanical Equipment 20,000 Construction Costs (Labor& Materials) 10,300 $125,300 To offset these cost increases, the Parks & Recreation Department is concurrently applying for Proposition 12, Roberti-Z'Berg-Harris (RZH)Block Grant Funding for the project account. C"7—/ Council Agenda Report — Ludwick Community Center Remodel Page 2 CONCURRENCES The project has been approved by the Parks & Recreation Commission and the Architectural Review Commission. The Community Development Department is prepared to issue a building permit. FISCAL IMPACT This project was approved in the 2001-03 Financial Plan. (See pages 295 and 296 of Appendix B to the Financial Plan: 2001-05 Capital Improvement Plan) Project Cost Construction (engineer's estimate) $612,000 Construction Management/Inspection 50,000 Architectural Design 55,000 Contingencies @ 10% of Construction 63,300 Public Art 18,500 $798,800 Project Funding Donation $607,000 General Fund 66,500 Current Total 673,500 Proposed Surplus Funding: Proposition 12* 125,300 $798,800 * Proposition 12 Funding is a Formula Grant that can only be awarded to the City of San Luis Obispo. Application for this funding is the subject of a concurrent agenda item from the Parks& Recreation Department on this agenda. ATTACHMENTS 1. PRC Minutes from November 7,2001 2. CDD Review from April 17, 2002 Plans and Specifications will be placed in the Council reading file. GA—Current Projects\B1dgs\90163 Community Center\_Staff Reports\90163-car authorization to adv.doc C-7— Z Michael McGuire-11.07.01 Minutes.dor A ATTACHMENT 1 Parks and Recreation Commission Minutes for November 7,2001 Page I Parks a_nd Recreation Commission MINUTES City-County Library Conference Room Wednesday,November 7,2001;7;00 p.m.. CALL TO ORDER: Vice Chair Peter Dunan call the meeting to order at 7:03 p.m. ROLL CALL: Vice Chair Peter Dunan, Commissioners Debbie Black,Gary Clay, Teresa Larson, Bonnie Marzio,and Bill Pyper. ABSENT: Chair Jim Neville. STAFF: Paul LeSage,Larry Tolson,Aaron Black and Cindy McDonald. PUBLIC COMMENT PERIOD: There was no public comment. CONSIDERATION OF MINUTES: The minutes of the October 3,2001 meeting were approved. 1. Volunteer of the Month Paul LeSage presented Will Jones with the Volunteer of the Month Awards. Alyssa LaBrado presented Amanda Fuller with the Award for the completion in the City Corp program. 2_. Combined Commissions discuss the meeting to review the Landscape Parkways Project. Representatives of the Tree Committee, Steve Carniniti and Architectural Review Commissioner Chuck Stevenson attended the meeting. The dates the Commission and Representatives decided for the Work Study Meeting'were January 26'", or February 2"d in order of preference. The Representatives will take the dates back to their respective advisory body and let Mr. LeSage know of the date that is feasible for all. It was suggested that this would be a 4-hour blocked work-study session, with the first line of business: goal setting. Ann Slate, Director of Human Resources has been asked to facilitate the meeting. LeSage will meet with Jay Walter, City Engineer, and ask if he could attend the future meeting, (at this writing, Mr. Walters has agreed to participate in this meeting). Planning for this meeting — ariel maps, tracing maps and overlays are needed for this meeting. Staff will distribute the maps and overlays to the Commissioners. 3. Review of the floor plan of the Ludwick Community Center. LeSage introduced Michael McGuire, City Engineer. He presented a brief overview of the improvements. Some clarifications: cwesas s aec commnssbn¢oon>>.ozor NnuMs.doc I X73 Michael McGuire- 11.07.01 Minutes.don . Page 2 ATTACHMENT 1 Parks and Recreation Commission Minutes for November 7,2001 Page 2 • The garage is for storage only. • The kitchen is for warming food and distribution only. The kitchen can be used to teach cooking classes. • The Commission discussed turning one of the storage closets next to the stage into a dressing room or utility room. Mr. McGuire believed that could be done. • The electrical design consultant started today inspecting and drafting their plans for the upgrades and improvements. Action: Bill Pyper moved to approve the current improvements to the Ludwick Community Center,Gary Clay seconded. 4. Director's Report ❖ Report to the Human Relations Commission (HRC) — regarding therapeutic programs; Paul shared his overview with the HRC, Paul ran through the list. HRC approved to go no further on their agenda. ❖ Project updates—Laguna Lake Bridge solution. Corp permit for the sports fields. ❖ CPRS District VIII Conference and Awards Dinner. The Commission was invited to attend. 5. Staff Reports Aaron Black, Teens Program Coordinator reviewed with the Commission the many activities that the Teens and Seniors division are involved in. Larry Tolson,Parks Supervisor reported on the following: ❖ Sport field's renovation is almost complete.. ❖ Mission plaza turf is almost completely installed. 6. Committee Reports Commissioner Bonnie Marzio reported that she attended the Jack.House Docent dinner. Commission Peter Durian reported that at the Mayors Youth Task Force, several grants were awarded to local non-profit organizations. 7. Communications None. Meeting was adjourned at 8:15pm. 1.%Parks B Rec Oammissiont2001111.07.01 Mnutes.dw I C4Cty Of SAn �IS' OBISPO nenartment of Community nevelopment "1" Planning Division April 17, 2002 TO: File ARC 21-02: 864 Santa Rosa Street Mike McGuire, Assistant Engineer FROM: Ronald Whisenand, Deputy Community Development Direct SUBJECT: Review of signage and other building and site improvements to the City's Community Center The Architectural Review Commission; at its meeting of April 15, 2002, granted final approval to your project to remodel the City's Recreation Center (Ludwick Center), based on the following findings and subject to the following conditions: Findings 1. The Ludwick Community Center remodel is consistent with the General Plan in that it promotes general plan policies (Parks and Recreation Element) related to the indoor facilities program(PR 5.2.2) and recreation center program(PR 14.1.7). 2. The project is consistent with the Zoning Ordinance in that the use is permitted in the subject zone and the addition and remodel meets the property development standards of the municipal code. 3. The project enhances the beauty of the City in that the proposed improvements are architecturally compatible with the site and with structures on neighboring properties. 4. The project is categorically exempt from environmental review (Class 3, Section 15303, CEQA Guidelines) because it is considered new commercial-type construction not exceeding 2,500 square feet of floor area. Cnnditiens 1. The project shall be developed in substantial compliance with the plans approved by the ARC. All ARC conditions shall be listed on a sheet in working drawings. 2. The Commission supported the color board as submitted, the color palette being "Paprika" on the stucco portion of the building, "Moselle" (a moss green) on the remainder of the building, and "Heartwood (a burgundy) on all exterior doors (all paint by Frazee). An additional trim color of "Millet' (a putty-like color) is acceptable on the sign. Any changes to proposed colors shall be subject to the review and approval of the Community Development Director. C�-S� - ' ATTACHMENT 2 ARC 21-02 Page 2 3. The applicant shall submit a location and detail for an enclosure to accommodate trash and recycling generated by the property to the approval of Community Development Director. 4. The fence along the Mill Street frontage shall be reduced in height to meet visibility requirements for vehicles exiting the site, and a pedestrian opening shall be provided in the fence to allow access between the public sidewalk and parking lot. 5. Trees in the parking lot shall remain with no grade change. Asphalt to be laid no closer than 5 feet from trunk flair. 6. The roof of the covered walkway shall be made flat to minimize the interruption of the gymnasium windows and for consistency with the archi�tetura) style of the majority of the building. Elements of the walkway should Sthe style of the vestibule on the front of the building, meaning sizeable posts and matching fascia, a base to the walkway platform, and hand railing (single rail acceptable). 7. The new rooftop mechanical equipment shall be positioned such that it will not be visible from the public right-of-way, excepting the new HVAC unit and existing exhaust fan at the eastern point of the building. This equipment shall be painted the color of the background building (Paprika by Frazee). The decision of the Commission is final unless appealed to the City Council within 10 days of the action. If you have any questions, please call Lynn Azevedo at 781-7166. cc: County of SLO Assessor's Office C7-ly