HomeMy WebLinkAbout03/16/2004, C8 - ADOPT A RESOLUTION APROVING REVISION TO PROMOTIONAL COORDINATING COMMITTEE BYLAWS council W«°"a« 3 -JU
j ac cn ba RepoRt
CITY O F SAN LUIS O B I S P O
FROM: Wendy George, Assistant City Administrative Officer 41
Prepared By: Shelly Stanwyck, Economic Development Manager
SUBJECT- ADOPT A RESOLUTION APPROVING REVISION TO PROMOTIONAL
COORDINATING COMMITTEE BYLAWS
CAO RECOMMENDATION
As recommended by the Promotional Coordinating Committee; adopt a resolution approving
revisions to the Promotional Coordinating Committee(PCC) Bylaws (Article 4, Section G).
DISCUSSION
The current PCC Bylaws, Article 4, Section G, state that a special meeting may be called at any
time by the Chairperson or by a majority of the committee members currently serving on the
PCC, provided each member is given written notice of the special meeting at least one week prior
to the meeting with the time and place of .the special meeting announced (as required by
California Law). This section of the PCC Bylaws is presently inconsistent with the Brown Act,
(Government Code section 54956), which allows for shorter notice periods for special meetings.
Consistency with The Brown Act's noticing requirements was discussed by the Promotional
Coordinating Committee at their regular meeting on February 11, 2004. At this meeting
(minutes are Attachment 1) members of the PCC proposed the following revisions to their
Bylaws so that Article 4, Section G would read;
A special meeting may be called at anytime by the Chairperson or a majority
of the committee members currently serving on the PCC; provided that each
member is given notice of the special meeting at least 24 hours prior to the
meeting, and that the time and place of the special meeting is announced as
required by California law.
FISCAL IMPACT
No fiscal impact.
ALTERNATIVES
If Council is not satisfied with the proposed revision they could direct the PCC to discuss this issue
further, or direct the PCC not to change the bylaws. This action is not recommended, as this
section of the Bylaws should be consistent with the Brown Act.
C� � l
Adopt Resolution Approving Revision to PCC Bylaws Page 2
ATTACHMENTS
1. Minutes of the PCC Regular meeting on February 11, 2004.
2. Resolution Amending The Promotional Coordinating Committee Bylaws
G:\Projects&ProgramsT.C.00ouncil Agenda Reports\Bylaws revised_2004.doc ��.-
ATTACHMENT 1
Promotional Coordinating Committee
DRAFT
Wednesday, February 11, 2004
5:30 p.m.
City Hall
Council Hearing Room
990 Palm Street
CALL TO ORDER: Chair Robert Griffin, 5:31 p.m.
PRESENT: Chairperson Griffin, Hunt Roberts, Justice, Newland, Nicklas, and Norton
STAFF PRESENT: Shelly Stanwyck, Economic Development Manager
COUNCIL PRESENT: Mayor Dave Romero
PUBLIC COMMENT
None.
CONSENT AGENDA
ACTION: Moved by Norton/Justice to accept the Consent Agenda; Motion carried 6:0
COMMITTEE & BUDGET ITEMS
Item 1 . REVIEW OF BYLAWS
Shelly Stanwyck, Economic Development Manager, reviewed the Bylaws for the PCC
focusing on the noticing requirements for a Special Meeting, which seemed unduly long. After
some discussion, the committee moved to revise the Bylaws to allow for a shorter notice
period for special meetings.
ACTION: Moved by Hunt Roberts/Justice to revise the PCC's Bylaws so that Article 4, Section
G would read: A special meeting may be called at anytime by the Chairperson or a majority of
the committee members currently serving on the PCC, provided each member is given notice
of the special meeting at least 24 hours prior to the meeting, and that the time and place of the
special meeting is announced as required by California law, Motion carried 6:0.
PCC Meeting Minutes
February 11,2004
C�Page
ATTACHMEW2
RESOLUTION NO. (2004 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
AMENDING THE PROMOTIONAL COORDINATING COMMITTEE BYLAWS
WHEREAS pursuant to the City of San Luis Obispo's Advisory Body Handbook, the
Promotional Coordinating Committee reviewed its bylaws and the resolution creating the
Committee.
WHEREAS the Promotional Coordinating Committee wishes to bring its bylaws into
conformance with the Brown Act and has forwarded recommendations to the City Council to
revise them.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo that Article 4, Section G of the Promotional Coordinating Committee Bylaws
is hereby amended to read as follows:
A special meeting may be called at anytime by the Chairperson or majority of the
committee members currently serving on the PCC, provided that each member is
given notice of the special meeting, and that the time and place of the special
meeting is announced as required by California law.
On motion of seconded by and on the
following role call vote:
AYES:
NOES:
ABSENT:
CQ/
the foregoing resolution was passed and adopted this day of , 2004.
David F. Romero,Mayor
ATTEST: APPROVED AS TO FORM:
Lee Price, City Clerk Jo P. Lowell, City Attorney
NI-S
Council MEMORANDUM
Ci of San Luis Obis o, Administration Department
tY_ _ �P _ _P_
RED FILE
DATE: March 15, 2004 MEETING AGENDA
DATE-?//& ITEM #Zr—f—
TO: Council
VIA: Ken Hampian, CAO
FROM: Wendy George, ACAO
Prepared By: Shelly Stanwyck,Economic Development Manager
SUBJECT: Correction to Item C-8, Resolution to Change Bylaws
Correction
Thanks to the keen eyes of Council Member Mulholland (and Promotional Coordinating Committee
Liaison) a correction should be made to the Resolution associated with Item C-8. The pertinent language
mentioned in the Agenda report, enabling the PCC to provide 24 hours notice of a special meeting, was
inadvertently left out of the Resolution. The corrected Resolution is attached.
J COUNCIL CDD DIRMFIN DIR
CAO FIRE CHIEF
ATTORNEY APW DIR
TO
CLERKIORIG POLICECHF
DIR
P HEADS
AFI HR DIR
HR DIR
Reso Memo
RESOLUTION NO. (2004 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
AMENDING THE PROMOTIONAL COORDINATING COMMITTEE BYLAWS
WHEREAS pursuant to the City of San Luis Obispo's Advisory Body Handbook, the
Promotional Coordinating Committee reviewed its bylaws and the resolution creating the
Committee.
WHEREAS the Promotional Coordinating Committee wishes to bring its bylaws into
conformance with the Brown Act and has forwarded recommendations to the City Council to
revise them.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo that Article 4, Section G of the Promotional Coordinating Committee Bylaws
is hereby amended to read as follows:
A special meeting may be called at any time by the Chairperson or majority of the
committee members currently serving on the PCC, provided that each member is
given notice of the special meeting at least 24 hours prior to the meeting, and that
the time and place of the special meeting is announced as required by California
law.
On motion of seconded by and on the
following role call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was passed and adopted this day of 2004.
David F. Romero, Mayor
ATTEST: APPROVED AS TO FORM:
Lee Price, City Clerk ko,naKan P. Lowell,City Attorney