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HomeMy WebLinkAbout05/04/2004, AGENDA I council agcnaa CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, May 4, 2004 Action Update 6:45 P.M. CLOSED SESSION Council Hearing Room 990 Palm Street LIABILITY CLAIMS Pursuant to Government Code § 54956.95 Workers' Compensation Claim Re Michael R. Brennler City Attomey.Lowell reported that the Closed Session was held, that Council authorized settlement, and that there was no further reportable action. 7:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street Present: Council Members John Ewan, Christine Mulholland, Allen K. Settle, Mayor Dave Romero Absent: Vice Mayor Schwartz INTRODUCTIONS Public Works Director McCluskey introduced the following new employees in the Public Works Department. Gus Ahumada, Park Maintenance Worker 1; and Dario Senor, Traffic Engineer. Utilities Director Moss introduced the following new employees in the Utilities Department. Dean Furukawa, Water Treatment Plant Supervisor; Joe Parent, Water Treatment Plant Operator., Dion Holton, Water Distribution Systems Operator. Council Agenda Tucsday, May 4, 2004 Action Update PRESENTATION Mayor Romero presented a proclamation to Utilities Director Moss for Water Awareness Month. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA(not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights(Gov. Code Sec.54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. Gary Fowler,SLO, stated that he would like to see the child care facility at the Ludwick Center moved to another location so that the senior meal program can use the kitchen facilities. He would like Council to dedicate part of the sales tax revenue from Costco and Home Depot or a portion of the utility user's tax to support a new senior center. He also expressed concern that no seniors were on the Parks and Recreation Commission and, therefore, seniors are not properly represented. Bradley Horton, SLO, stated that he represents D.A.P.P.E.R., Differently Abed Proud People Exercising Rights, an organization to raise awareness of the plight of the homeless. CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. The public may comment on any item on the Consent Calendar. C1. APPROVE MINUTES OF TUESDAY, APRIL 20, 2004 REGULAR MEETING. (REYNOLDS) RECOMMENDATION: Waive oral reading and approve as presented. ACTION: Approved. (4:0). C2. THURSDAY NIGHT PROMOTIONS RULES AND REGULATIONS.. (CASH) RECOMMENDATION: Approve recommended changes to the Downtown Association's Rules and Regulations for Thursday Night Promotions. ACTION: Approved. (4:0). 2 I Council Agenda Tutisday, May 4, 2004 Action Update C3. BUDGET AMENDMENT: DAMON GARCIA SPORTS FIELDS. (MCCLUSKEYNAN BEVEREN) RECOMMENDATION: 1) Approve an increase in the construction budget for the Damon-Garcia sports fields of $200,000. 2) Transfer $200,000 from completed projects in the Capital Outlay Fund ($194,600) and Parkland Development Fund ($5,400) to fund the increase in the construction budget. 3) Transfer the remaining balance from completed projects in the Capital Outlay Fund of $45,200 to the CIP Reserve. ACTION. Approved. (4:0). C4. RODRIGUEZ ADOBE, SPECIFICATION NO. 99832. (MCCLUSKEY/MCGUIRE) RECOMMENDATION: 1) Approve plans and specifications for "Rodriguez Adobe", Specification No. 99832. 2) Authorize staff to advertise for bids and authorize the City Administrative Officer to award the contract if the lowest responsible bid is within the engineer's estimate of $280,000. ACTION: Approved. (4:0). C5. WATER RECLAMATION FACILITY (WRF) DISSOLVED AIR FLOTATION THICKENER (DAFT) REPAIR, SPECIFICATION NO. 90461. (MCCLUSKEY/MCGUIRE) RECOMMENDATION: 1) Approve plans and specifications for "Water Reclamation Facility DAFT Repair", Specification No. 90461. 2) Authorize Staff to advertise for bids and authorize the City Administrative Officer to award the contract if the lowest responsible bid is within the engineer's estimate of $130,000. 3) Approve transfer of $163,000 from the Major Equipment Maintenance Account to the project account. ACTION. Approved. (4:0). C6. CONTRACT AWARD: DISPATCH CENTER UPGRADE DESIGN SERVICES. (STATLER/SCHMIDT) RECOMMENDATION: 1) Award a contract to RRM Design Group (FIRM) in the amount of $155,725 for Phase 1 design services to upgrade the police emergency dispatch center; and authorize the City Administrative Officer to amend the contract for Phase 2 services by up to $110,000. 2) Appropriate $412,200 in grant funds recently awarded to the City by the Federal Emergency Management Agency (FEMA) as follows based on the approved workscope: $200,000 to the dispatch center upgrade project and $212,200 to the radio system upgrade project. ACTION. Item continued to the May 18, 2004 Council meeting. 3 Council Agenda Tuesday, May 4, 2004 Action Update PUBLIC HEARINGS 1. FILM_ORDINANCE, REGULATIONS AND FILM APPLICATION FEE. (LESAGE/FITZGERALD — 15 MINUTES) RECOMMENDATION: 1) As recommended by the Parks and Recreation Commission and the Promotional Coordinating Committee (PCC): a) Introduce an ordinance establishing filming regulations within the City of San Luis Obispo. b) Adopt a resolution approving regulations to implement the film ordinance and authorize the City Administrative Officer to make minor administrative changes in the regulations as long as they are intended to carry out the intent and purpose of these regulations and will not have any significant policy impacts. c) Adopt a resolution establishing the filming application fee at $70.00 for still photography and minor commercial filming ventures; $100.00 for major commercial ventures and $30.00 for non-profit organizations and include the fees in the City's Master Fee Schedule. 2) As recommended by the PCC, do not require a fee for destination marketing organizations as defined in the ordinance. ACTION: 1a) Ordinance No. 1448(2004 Series) introduced. 1b) Resolution No. 9559(2004 Series) adopted. 1c) Resolution No. 9560(2004 Series) adopted. 2) Approved. (4:0). 2. APPEAL OF THE ARCHITECTURAL REVIEW COMMISSION'S (ARC) ACTION MODIFYING THE LOCATION OF PROPOSED PUBLIC ART FOR 12150 LOS OSOS VALLEY ROAD, COAST BMWINISSAN (AP 148-01). (MANDEVILLE/DUNSMORE —30 MINUTES) ARC RECOMMENDATION: Adopt a resolution, denying the appeal, upholding the Architectural Review Commission's determination to relocate the proposed public art to the corner of Los Osos Valley Road and Auto Park Way subject to findings and conditions. CAO RECOMMENDATION: Adopt a resolution, upholding the appeal, and upholding the Art Jury's recommendation to allow the public art at the proposed location in front of the building subject to findings and conditions. ACTION. Item continued to the June 1, 2004 Council meeting per the appellant's request(4:0). COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. 4 r � Council Agenda �'` Tuesday, May 4, 2004 Action Update Council Member Mulholland reported on the April 22nd Student Community Liaison Committee meeting, the April 26th Cultural Heritage Committee meeting and the April 28th Economic Vitality Corporation meeting. Mayor Romero reported that he attended the Arbor Day celebration at Laguna Lake Park. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda(Gov. Code Sec. 54954:2). Mayor Romero requested that Council direct staff to display in the rotunda cabinet documents, plaques and awards in memory of former Mayor Ron Dunin (memo on file in the City Clerk's Office). Staff directed to work with the estate to secure the materials, coordinate their preservation with the Historical Museum, and to rotate the display out within six months. Mayor Romero requested that Council direct staff to find some simple ways to quickly upgrade and improve the appearance of the area around the monument in the commemorative grove at Laguna Lake Park that acknowledges former Mayor Ron Dunin as its founder(memo on file in the City Clerk's Office). Staff also directed to refer the matter of possible monument enhancement to the Parks and Recreation Commission. Staff directed to recognize the role of Ron Dunin in founding the commemorative grove in next year's Arbor Day festivities. Mayor Romero requested that Council direct staff to remove the sap-dripping cork oak tree in the City Hall parking lot and replace it with a more appropriate species (memo on file in the City Clerk's Office). Staff directed to refer the matter to the Tree Committee and follow the regular process for tree removal and replacement. Mayor Romero stated that citizens have expressed concern about the mosquito population in the Laguna Lake area and the potentiality for West Nile virus. He requested that Council direct staff to look into a mosquito abatement program at Laguna Lake and consider removing the reeds around the periphery of the lake. Staff directed to explore improving the natural habitat for mosquito predators around the lake, to explore educating the neighborhood in mosquito abatement measures, to look into the problem with reeds around the lake, and to encourage the Board of Supervisors to provide more funding for mosquito abatement, since this program falls under the County's purview. A. ADJOURN. 5 council agenda CITY O F SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, May 4, 2004 6:45 P.M. CLOSED SESSION Council Hearing Room 990 Palm Street LIABILITY CLAIMS Pursuant to Government Code § 54956.95 Workers' Compensation Claim Re Michael R. Brennler 7:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Dave Romero PLEDGE OF ALLEGIANCE ROLL CALL: Council Members John Ewan, Christine Mulholland, Allen K. Settle, Vice Mayor Ken Schwartz, Mayor Dave Romero INTRODUCTIONS INTRODUCTION OF NEW PUBLIC WORKS EMPLOYEES. (MCCLUSKEY—5 MINUTES) INTRODUCTION OF NEW UTILITIES EMPLOYEES. (MOSS — 5 MINUTES) ® City Council regular meetings are televised live on Charter Channel 20. The City of San Luis Obispo is committed to include the disabled in all of its services, programs, and activities. Telecommunications Device for the Deaf (805) 781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information,call 781-7103. Council Agenda Tuesday, May 4, 2004 PRESENTATION PROCLAMATION FOR WATER AWARENESS MONTH. (MOSS/MUNDS 5 MINUTES) PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA(not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not. on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights(Gov.Code Sec.54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. The public may comment on any item on the Consent Calendar. C1. APPROVE MINUTES OF TUESDAY,APRIL 20, 2004 REGULAR MEETING. (REYNOLDS) RECOMMENDATION: Waive oral reading and approve as presented. C2. THURSDAY NIGHT PROMOTIONS RULES AND REGULATIONS. (CASH) RECOMMENDATION- Approve recommended changes to the Downtown Association's Rules and Regulations for Thursday Night Promotions. C3. BUDGET AMENDMENT:. -DAMON GARCIA SPORTS FIELDS. (MCCLUSKEYNAN BEVEREN) RECOMMENDATION: 1) Approve an increase in the construction budget for the Damon-Garcia sports fields of $200,000. 2) Transfer $200,000 from completed projects in the Capital Outlay Fund ($194,600) and Parkland Development Fund ($5,400) to fund the increase in the construction budget. 3) Transfer the remaining balance from completed projects in the Capital Outlay Fund of $45,200 to the CIP Reserve. C4. RODRIGUEZ ADOBE,SPECIFICATION NO. 99832. (MCCLUSKEY/MCGUIRE) RECOMMENDATION: 1) Approve plans and specifications for "Rodriguez Adobe", Specification No. 99832, 2) Authorize staff to advertise for bids and authorize the City Administrative Officer to award the contract if the lowest responsible bid is within the engineer's estimate of $280,000. 3 Council Agenda Tuesday, May 4, 2004 C5. WATER RECLAMATION FACILITY (WRF) DISSOLVED AIR FLOTATION THICKENER (DAFT) REPAIR, SPECIFICATION NO. 90461. (MCCLUSKEY/MCGUIRE) RECOMMENDATION: 1) Approve plans and specifications for "Water Reclamation Facility DAFT Repair", Specification No. 90461. 2) Authorize Staff to advertise for bids and authorize the City Administrative Officer to award the contract if the lowest responsible bid is within the engineer's estimate of $130,000. 3) Approve transfer of $163,000 from the Major Equipment Maintenance Account to the project account. C6. CONTRACT AWARD: DISPATCH CENTER UPGRADE DESIGN SERVICES. (STATLER/SCHMIDT) RECOMMENDATION: 1) Award a contract to FIRM Design Group (FIRM) in the amount of $155,725 for Phase 1 design services to upgrade the police emergency dispatch center; and authorize the City Administrative Officer to amend the contract for Phase 2 services by up to $110,000. 2) Appropriate $412,200 in grant funds recently awarded to the City by the Federal Emergency Management Agency (FEMA) as follows based on the approved workscope: $200,000 to the dispatch center upgrade project and $212,200 to the radio system upgrade project. PUBLIC HEARINGS 1. FILM ORDINANCE, REGULATIONS AND FILM APPLICATION FEE. (LESAGE/FITZGERALD — 15 MINUTES) RECOMMENDATION: 1) As recommended by the Parks and Recreation Commission and the Promotional Coordinating Committee (PCC): a) Introduce an ordinance establishing filming regulations within the City of San Luis Obispo. b) Adopt a resolution approving regulations to implement the film ordinance and authorize the City Administrative Officer to make minor administrative changes in the regulations as long as they are intended to carry out the intent and purpose of these regulations and will not have any significant policy impacts. c) Adopt a resolution establishing the filming application fee at $70.00 for still photography and minor commercial filming ventures; $100.00 for major commercial ventures and $30.00 for non-profit organizations and include the fees in the City's Master Fee Schedule. 2) As recommended by the PCC, do not require a fee for destination marketing organizations as defined in the ordinance. 4 Council Agenda Tuesday, May 4, 2004 2. APPEAL OF THE ARCHITECTURAL REVIEW COMMISSION'S (ARC) ACTION MODIFYING THE LOCATION OF PROPOSED PUBLICART FOR 12150 LOS OSOS VALLEY ROAD, COAST BMW/NISSAN (AP 148-01). (MANDEVILLE/DUNSMORE —30 MINUTES) ARC RECOMMENDATION: Adopt a resolution, denying the appeal, upholding the Architectural Review Commission's determination to relocate the proposed public art to the corner of Los Osos Valley Road and Auto Park Way subject to findings and conditions. CAO RECOMMENDATION: Adopt a resolution, upholding the appeal, and upholding the Art Jury's recommendation to allow the public art at the proposed location in front of the building subject to findings and conditions. COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda (Gov. Code Sec. 54954.2). A. ADJOURN. 5