HomeMy WebLinkAbout07/06/2004, C4 - STREET RECONSTRUCTION AND RESURFACING PROJECT: SUMMER 2004, SPECIFICATION NO. 90407 Counci L Ma¢ogDee July 6,2004
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CITY OF SAN L U IS O B I S P O
FROM: Michael D. McCluskey, Director of Public Works
Prepared By: Jennifer Lawrence, Engineering Technician
SUBJECT: STREET RECONSTRUCTION AND RESURFACING PROJECT:
SUMMER 2004, SPECIFICATION NO. 90407
CAO RECOMMENDATION
Approve the award to and execute a contract with R. Burke Corporation in the amount of
$ 1,787,768 for the Street Reconstruction and Resurfacing Project, Summer 2004, Specification
No. 90407.
DISCUSSION
On June 1", Council authorized staff to advertise for bids for the annual Street Reconstruction
and Resurfacing Project, Summer 2004 and authorized the CAO to award the contract if the
lowest responsible bid was within the engineer's estimate. Bids were opened on June 17'. Three
bids were received with R. Burke Corporation being the low bidder.
The low bid for the project was $1,787,768. The low bid is approximately 2.5% over the
engineer's estimate of$1,741,683 and therefore, per policy, staff is returning to the City Council
for authorization to award the contract. The largest portion of the additional costs is in the
raising of the utility lids. Bids were similar for these items for all the bidders. Higher costs than
those estimated are probably due, in part, to higher steel costs for the lids and frames.
FISCAL IMPACT
Street Reconstruction and Resurfacing is identified in the 2003-05 Financial Plan, Appendix B,
page 126.
Paving Acc't Striping Acc't Sewer Fund Water Fund Total
Engineer's Estimate $196339825 $199208 $467900 $419750 $197419683
Construction Low Bid $1,603,988 $17,270 $94,700 $71,810 $1,787,768
Contingencies $201,462 $1,700 $9,500 $7,200 $178,400
Testing $8,000 $0 $0 $0 $6,000
Project Total $198139450 $189970 $1049200 $799010 $19972,168
Funding Available $11813,450' $219000 $120,0002 $9377003 $2,03891(50
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Street Reconstruction and Resurfacing Project,Summer 2004 Page 2
i A budget amendment request was processed at the time of Council authorization to
advertise; therefore, the necessary funding for the street reconstruction is already
available in the project account.
2 Sewer funding is proposed to come from the general collection system improvements
account that has a current balance of about $250,000. Other collection system
improvement projects have previously "earmarked" the available funding in their fiscal
impact statements. However, they are out to bid and will not need the funding currently.
Staff proposes to reimburse the general collection system improvements account before
those projects need funding with savings from the Downtown Utility Pipeline
Replacement Project (about $120,000 from available balance and a reduced
encumbrance).
3 Water funding will come from completed projects 90261- Downtown Sewer and Water
Improvements ($24,000), and 90245 -Downtown Utility Pipeline Replacement ($23,700)
to add to available budget in the Water distribution system improvement account
($46,000), to create the required budget for this project.
ATTACHMENTS
Attachment 1 —Bid Summary
Attachment 2—Agreement/Contract
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CITY OF SAN LUIS OBISPO
CALIFORNIA
AGREEMENT
THIS AGREEMENT,made on this day of 20_, by and between the City of San Luis Obispo,
a municipal corporation and charter city,San Luis Obispo County,California(hereinafter called the Owner)and
R.Burke Corporation(hereinafter called the Contractor).
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1, SCOPE OF WORK: .The Contractor shall perform everything required to be performed, shall
provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and
transportation services requiredto complete all the work of construction of
STREET RECONSTRUCTION AND RESURFACING PROJECT,SUMMER 2004,SPEC NO.90407
in strict accordance with the plans and specifications therefor, including any and all Addenda,adopted by the Owner,in
strict compliance with the Contract Documents hereinafter enumerated.
It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said work performed and
completed under the direction and supervision and subject to the approval of the Owner or its authorized representatives.
ARTICLE II, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration for the faithful
performance of this Contract,subject to any additions or deductions as provided in the Contract Documents,the contract
prices as follows:
Item Item Unit of Estimated Item Price Total
No. Measure Quantity (in figures) (in figures)
1 Traffic Control LS 1 88000.00 $88,000.00
2 Asphalt Concrete TONN 18700 50.00 $935,000.00
3 Asphalt Concrete Leveling Course TONN 2890 1 58.00 $167,620.00
4 Base Repairs M2 2967 31.00 $91,977.00
5 Paving Fabric M2 69862 1.20 $83,834.40
6 3.Om wide Edge Grind M 10625 4.50 $47,812.50
7 S.Om wide Conform Grind M 508 8.00 S4.064.00
8 Full Width Grind(up to 300mm) M2 38790 3.00 $116,370.00
9 Sewer Manholes EA. 106 800.00 $84,800.00
10 Storm Drain Manholes EA. 10 800.00 $8.000.00
11 Sewer Cleanouts EA. 18 550.00 $9,900.00
12 Survey Monuments EA. 72 430.00 $30,960.00
13 Water Valves EA, 167 430.00 $71,810.00
14 Storm Drain Grate EA. 2 950.00 $1,900.00
15 Fiber Optic Wells EA. 1 950.00 $950.00
16 White Pavement Legends M2 161 30.00 $4,830.00 e44
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17 Blue Reflectorized Raised EA
Pavement Markers 82 11.00 $902.00
18 Yellow High-Vis Crosswalk M 21 28.00 $588.00
19 300 mm White Crosswalk/Limit M
Line 764 3.50 $2,674.00
20 300 mm Yellow Crosswalk/Limit M
Line 219 3.50 $766.50
21 100 mm Solid White Line M 1306 1.50 $1.959.00
22 100 nun Solid Yellow Line M 480 1.20 $576.00
23 Detail M 263 1.20 $315.60
24 Detail 21 M 50 3.50 $175.00
25 Detai122 M 1121 4.00 484.00
26 Model C"Never Fail' Traffic LS 1
Detector Loo 1000.00 $1,000.00
27 Valley Gutter LS 1 9500.00 $9,500.00
28 Slotted Drain LS 1 17000.00 117,000.00
BID TOTAL: $1,787.768.00
Payments are to be made to the Contractor in accordance with and subject to the provisions embodied in the documents
made a part of this Contract.
Should any dispute arise respecting the true value of any work omitted, or of any extra work which the Contractor may
be required to do,or respecting the size of any payment to the Contractor, during the performance of this Contract,said
dispute shall be decided by the Owner and its decision shall be final,and conclusive.
ARTICLE III,COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents,
all of which are as fully a part thereof as if herein set out in full,and if not attached,as if hereto attached:
I. Notice to Bidders and information for bidders.
2. Standard Specifications,Engineering Standards and Special Provisions.
2. Accepted Proposal.
4. Public Contract code Section 10285.1 Statement and 10162 Questionnaire.
5. Noncollusion Declaration.
6. Plans.
7. List of Subcontractors.
8. Agreement and Bonds.
9. Insurance Requirements and Forms.
ARTICLE IV. It is further expressly agreed by and between the parties hereto that should there be any conflict between
the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall control and nothing
herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year and date first above
written.
C4 ��
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ATTACWWr a
ATTEST: CITY OF SAN LUIS OBISPO,
A Municipal Corporation
Diane Reynolds Dave Romero
Acting City Clerk Mayor
APPROVED AS TO FORM: CONTRACTOR
onathan'. :Lowell R.Burke Corporation
City Attoiney`. Joanne A.Burke,President
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