HomeMy WebLinkAbout08/17/2004, C2 - RESOLUTION ADOPTING A PLAQUE POLICY FOR PROJECTS OF SIGNIFICANCE WITHIN THE CITY OF SAN LUIS OBISPO JIcouncil D�
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CITYOF SAN LUIS O B I S P O
FROM: Wendy George, ACAO W
Prepared By: Betsy Kiser, Principal Administrative Analyst
SUBJECT: RESOLUTION ADOPTING A PLAQUE POLICY FOR PROJECTS OF
SIGNIFICANCE WITHIN THE CITY OF SAN LUIS OBISPO
CAO RECOMMENDATION
Adopt a resolution establishing a Plaque Policy for Projects of Significance.
DISCUSSION
Background
Plaques and markers are used in many cities to acknowledge decision makers and participants
involved in city public works projects. The City of San Luis Obispo has never had a formal
written policy and therefore the placement of plaques on projects and the information contained
on the plaques that have been placed over the years has been inconsistent at best. In March of
this year, Councilmember Schwartz provided a memo to the City Administrative Officer (CAO)
specifically addressing the placement of a plaque at the "Creekwalk" and requesting that a policy
be established to provide a process and standard for City plaques in the future.
Process
To arrive at the proposed policy, staff requested information on plaque policies from all cities on
the League of CA Cities list serve. From the information obtained, a draft policy was developed
and circulated to Department Heads and appropriate staff to seek their review and comments.
The proposed policy was then edited, reviewed by the. CAO for final recommendations and
prepared for Council approval.
Policy Highlights
The proposed policy (Exhibit A to the Resolution) is fairly straightforward with the exception of
one area that deals with possible subjectivity with respect to the term "projects of special
significance". Since the Plaque Policy only applies to "projects of significance", it will be
important to have a mechanism to make this determination. Staff has addressed this issue by
providing a process in the Policy, and ultimately Council will have the final say as to which
projects are "significant" when they approve the Capital Improvement Plan for the next budget
cycle.
C�� 1
Council Agenda Report—Plaque Policy Page 2
CONCURRENCES
All department heads and appropriate staff reviewed the proposed policy and concur with its
content.
FISCAL IMPACT
With the implementation of the Plaque Policy, there will be a small fiscal impact to capital
improvement projects recommended to receive plaques, but it should prove insignificant when
viewed in the context of the overall budget of a"significant" project ($150-500/plaque).
ALTERNATIVES
1. Do not approve the policy, in which case the City will remain at risk of installing plaques on
an inconsistent basis.
2. Provide direction to alter the policy to better meet the desires of Council.
ATTACHMENT
Resolution with policy
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GAStaffTGseABest PracaceACAR-CIP Plaque Policy 81704.DOC
RESOLUTION NO. (2004 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
ESTABLISHING A PLAQUE POLICY FOR
PROJECTS OF SIGNIFICANCE
WHEREAS, plaques and markers are oftentimes used to acknowledge decision makers and
participants involved with City capital improvement projects of"special significance"; and
WHEREAS, the City of San Luis Obispo has no formal policy addressing the installation of
plaques on City projects, and therefore past practices have been inconsistent, at best; and
WHEREAS, the City of San Luis Obispo desires to standardize practices relative to the
installation of plaques.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo
that future practices regarding the placement of plaques on City capital improvement projects of
"special significance" shall be governed by the Plaque Policy for Projects of Significance, herein
attached as Exhibit A.
Upon motion of seconded by
and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this day of 2004.
David F. Romero, Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
Jona anP well
R Cam
PLAQUE POLICY O . PROJECTSOF
Plaques/markers will be used to acknowledge decision makers and participants involved with all
City capital improvement projects of "special significance". Examples of this type of project
include projects that are highly visible and known to the public and involve such facilities as
major buildings, bridges, parking garages, parks and major associated structures, and some
public art, etc. The following guidelines have been developed to assist with the process:
Determining"Significant"Projects
1. A new line item shall be added to the CIP project proposal sheet indicating a yes/no
recommendation on the need for a plaque.
2. At the time the CIP committee reviews and recommends projects to the CAO for
inclusion in the next budget, it shall also consider which projects are "significant"
enough to warrant a plaque and make that part of its recommendation to the CAO.
3. The CAD's recommendation to the Council on CIP projects for the next budget shall
include a statement as to which projects are also recommended to receive plaques.
4. The adopted budget shall provide ultimate guidance to staff.
Process for Plaque Placement
1. Plaque requirements will be included in the Plans and Specifications for projects of
special significance and included in the project budget.
2. The project engineer/architect will determine placement of and construction materials for
plaque. Generally plaques are made of bronze, but could differ depending on the opinion
of the engineer/architect.
3. The size of the plaque should be appropriate to the setting and the amount of information
displayed, but should be readable at a distance of one meter(a little over 3 feet).
4. The plaque should contain the following information (see attached sample):
• Project title
• Date of dedication
• All Councilmembers and CAD's involved in the process from authorization to
completion of project
• City Staff, including appropriate Department.Head and Project Manager
• Engineer/Architect
• Contractor
• In some cases, it may be necessary to recognize funding source (i.e. Federal or
State grant)
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