HomeMy WebLinkAbout09/07/2004, C9 - BICYCLE RACK DONATION PROGRAM council
September 7,2004
j acEnaa AEpont
CITY OF SAN LUIS OBISPO
FROM: Mike McCluskey,Director of Public 0J F(7e— A41"Prepared By: Peggy Mandeville, Principakyransportation Planner
SUBJECT: BICYCLE RACK DONATION PROGRAM .
CAO RECOMMENDATION
Adopt a resolution establishing a bicycle rack donation program within the City of San Luis
Obispo.
DISCUSSION
Background
The Public Works Department has been contacted by the Hoadley Design Group; a local company
that has developed a unique"staggered"short-term bicycle rack design for 4, 6, and 8 bicycles. The
Group has identified numerous locations within the City that are deficient in terms of short-term
bicycle parking and has suggested that the City develop a bicycle rack donation program similar to
the successful Downtown Green Bench Program utilizing their bicycle rack design.
As a first step in following up on the bicycle rack donation idea, staff conferred with Deborah Cash
of the Downtown Association to learn more about the drawbacks and attributes of the Green Bench
Program and found that there is continued interest to donate street furniture to the City. Staff
continues to confer with the Downtown Association on this matter and may seek assistance from
them in the administering of the program within the downtown area.
Program Details
The bicycle rack donation program (tentatively called "Racks with Plaques") would allow
individuals, groups and organizations to donate a bicycle rack at specific locations within the City.
Program details are provided in Exhibit A and include requirements for design features and
donation criteria. Design features have been identified to allow the City flexibility to consider other
vendors if they meet all of the design criteria Currently the only bicycle rack design that complies
with the design criteria is the Hoadley Design Group rack. Because each bicycle rack will cost less
than $5,000 no competitive bidding process is required, however each donation is required to
comply with the City's Donation Acceptance Policy.
To get the word out on the new donation program, staff will develop an informational flyer as well
as provide information on the City's web site. Additionally, the Hoadley Design Group intends to
promote the City's program to other jurisdictions.
Council Agenda Report-Bicycle Rack Donation Program Page 2
City staff has yet to set the donation cost, however staff expects the cost to be similar to the green
benches ($1500) and the cost will include monies to pay for a private contractor to install the rack
and monies to pay for a second powder coating five to ten years after installation.
Bicycle Rack Locations
Final locations have not been set, however tentative locations include public buildings, Garden
Street, the Broad Street parking lot (across from Big Sky restaurant), City parks, and the perimeter
of Mission Plaza. Plaques would be mounted to each rack acknowledging the dedication or
donation. Donation criteria provided in Exhibit A will ensure that racks installed within the
downtown will be powder-coated a forest green color to match other City street furniture and racks
installed within Mission Plaza will comply with the Memorial Bench Policy for Mission Plaza.
Additionally, the criteria also ensures that rack placement will not block accessible paths or
interfere with special event activities.
Consistency with City Plans
The Circulation Element, Conceptual Physical Plan for the City's Center, and Bicycle
Transportation Plan contain policies supporting the provision of bicycle parking. Additionally, the
City's Zoning Regulations contain requirements for providing bicycle parking when ten or more
vehicle parking spaces are required.
CONCURRENCES
The Bicycle Advisory Committee has identified a need for short-term bicycle parking at public
facilities (including the City/County Library and City parks) as well as throughout the downtown
core. The Committee has reviewed the Hoadley Design Group's staggered bicycle rack design and
proposes to include it in the Bicycle Transportation Plan as an acceptable design for providing
short-term bicycle parking.
The Downtown Association Parking subcommittee has reviewed the Hoadley Design Group's
bicycle rack design and supports its use within the downtown.
The Parks and Recreation Director has followed the development of this donation program and
supports the donation of bicycle racks for the City's parks and recreation facilities.
FISCAL EMPACTS
Donation of short-tern bicycle racks for use by the general public will provide additional bicycle
parking within the City and save the City approximately $1500 in costs to purchase each bicycle
rack. There will be minimal staff time spent establishing the bicycle rack program, identifying
acceptable locations and processing the donation requests. A portion of each donation cost will be
set aside to pay for installation of the bicycle racks by an approved contractor and maintenance (a
second powder coating after 5-10 years).
UI -a
Council Agenda Report-Bicycle Rack Donation Program Page 3
ALTERNATIVES
1. Do not approve the bicycle rack donation program.
2. Provide direction to alter the program to better meet the desires of Council.
ATTACHMENTS
1. Resolution
2. Photo of Bicycle Rack
AVAILABLE FOR REVIEW OUTSIDE THE COUNCIL OFFICE
Sample bicycle rack
IM Council Agenda Reports\2004 agenda reports\Transportation and Development Review(Bochum)\Transportation Planning
(Mandeville)\Bicycles and Pedestrians\Bicycle Rack Donation Programdoc
Cq - 3
ATTACHMENT 1
RESOLUTION NO. (2004 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
ADOPTING A BICYCLE RACK DONATION PROGRAM
WHEREAS, City staff has identified a need for additional short-term bicycle racks
for use by the general public within the City of San Luis Obispo; and
WHEREAS, the City has been contacted by the Hoadley Design Group, a local
company that manufactures a unique staggered bicycle rack design for 4, 6, or 8 bicycles
and has offered to work with the City to develop a bicycle rack donation program utilizing
their unique staggered design; and
WHEREAS, individuals, groups, and businesses have indicated a willingness to
donate bicycle racks with donation plaques, and
WHEREAS, it is an acceptable and appropriate practice to accept donations in
compliance with the City's Donation Acceptance Policy, in order to enhance City programs
and/or facilities to provide a higher level of service to the public.
BE IT RESOLVED by the Council of the City of San Luis Obispo hereby adopts a
bicycle rack donation program, herein attached as Exhibit A.
Upon motion of , seconded by
and on the following roll callvote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this day of ,2004.
David F. Romero, Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
Jona well, City Attorney
Attachment 1
EIIIIBIT A
CITY OF SAN LUIS OBISPO
BICYCLE RACK DONATION PROGRAM
The bicycle rack donation program shall utilize racks that have been approved by the
City's insurance carrier and include the following design features:
a) Features for easy loading and locking of bicycles;and
b) minimal space requirements and
c) wheel reinforcement to reduce the potential damage to bicycle wheels; and
d) low maintenance; and
e) vandal resistant; and
f) powder coated steel; and
g) incorporation of a donation plaque into the design; and
h) provision of a 36 inch high barrier at the rear of the rack for placement next to
walkways.
Such a design is currently being offered by the Hoadley Design Group.
The following bicycle rack donation program guidelines shall be followed:
1. Donations shall comply with the City's Donation Acceptance Policy.
2. City staff shall set the donation cost and the cost shall include funds for
maintenance and installation so as not to add to the City staff's workload.
3. Bicycle rack locations shall be approved by City staff prior to installation.
Racks shall be located so as not to block accessible paths or interfere with
special event activities.
4. Bicycle racks installed within the downtown shall be powder-coated forest green
in color.
5. Bicycle racks, if located in Mission Plaza, shall comply with the Memorial
Bench Policy for Mission Plaza.
Attachment 2
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council memoizancbum
September 2, 2004
TO: City Council
VIA: Ken Hampian, City Administrative Officer
FROM: Mike McCluskey, Director of Public Wor . o bz- Mom
SUBJECT: Bicycle Rack Donation Program-Revised Resolution
September 7 City Council Consent Agenda Item C9
Councilmember Mulholland contacted staff today and recommended that the proposed resolution
establishing the Bicycle Rack Donation Program include an additional "whereas" explaining that
the Bicycle Advisory Committee has identified a need for short-term bicycle parking at public
facilities as well as throughout the downtown core and supports the proposed bicycle rack
donation program. Staff concurs that this would be a valuable addition to the resolution and is
providing the Council with the attached resolution for your consideration.
ERECEIVED
2004
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D19
RESOLUTION NO. (2004 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
ADOPTING A BICYCLE RACK DONATION PROGRAM
WHEREAS, the Bicycle Advisory Committee and City staff have identified a need for
additional short-term bicycle racks for use by the general public within the City of San Luis
Obispo; and .
WHEREAS, the City has been contacted by the Hoadley Design Group, a local company
that manufactures a unique staggered bicycle rack design for 4, 6, or 8 bicycles and has offered to
work with the City to develop a bicycle rack donation program utilizing their unique staggered
design; and
WHEREAS, the Bicycle Advisory Committee has reviewed the Hoadley Design Group
staggered bicycle rack design and supports its use for short-term bicycle parking and inclusion in
a City bicycle rack donation program; and
WHEREAS, individuals, groups, and businesses have indicated a willingness to donate
bicycle racks with donation plaques, and
WHEREAS, it is an acceptable and appropriate practice to accept donations in
compliance with the City's Donation Acceptance Policy, in order to enhance City programs
and/or facilities to provide a higher level of service to the public.
BE IT RESOLVED by the Council of the City of San Luis Obispo hereby adopts a
bicycle rack donation program, herein attached as Exhibit A.
Upon motion of seconded by
and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this day of 2004.
Resolution No. (2004 Series)
Page 2
David F. Romero, Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
JonatfW P well, City Attorney
EXHIBIT A,
CITY OF SAN LUIS OBISPO
BICYCLE RACK DONATION PROGRAM
The bicycle rack donation program shall utilize racks that have been approved by the
City's insurance carrier and include the following design features:
a) Features for easy loading and locking of bicycles; and
b) minimal space requirements; and
c) wheel reinforcement to reduce the potential damage to bicycle wheels; and
d) low maintenance; and
e) vandal resistant; and
f) powder coated steel; and
g) incorporation of a donation plaque into the design; and
h) provision of a 36 inch high barrier at the rear of the rack for placement next to
walkways.
Such a design is currently being offered by the Hoadley Design Group.
The following bicycle rack donation program guidelines shall be followed:
1. Donations shall comply with the City's Donation Acceptance Policy.
2. City staff shall set the donation cost and the cost shall include funds for
maintenance and installation so as not to add to the City staff's workload.
3. Bicycle rack locations shall be approved by City staff prior to installation.
Racks shall be located so as not to block accessible paths or interfere with
special event activities.
4. Bicycle racks installed within the downtown shall be powder-coated forest green
in color.
5. Bicycle racks, if located in Mission Plaza,shall comply with the Memorial
Bench Policy for Mission Plaza.