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Home My WebLink About10/05/2004, PH 2 - 2004/05 LOCAL LAW ENFORCEMENT BLOCK GRANT EXPENDITURE PLAN council °�° j agenda Report `�N A C I TY OF S AN L U IS O B I S P O FROM: Deborah Linden,Chief of Policd Prepared By: Kathe Bishop, Administrative Analyst SUBJECT: 2004/05 LOCAL LAW ENFORCEMENT BLOCK GRANT EXPENDITURE PLAN CAO RECOMMENDATION Adopt a resolution approving an expenditure of $9,800 in 2004/05 Local Law Enforcement Block Grant Funds, with a required local City match of $1,089, to fund equipment and training to enhance public safety services, as recommended by the Chief of Police. DISCUSSION On August 3, 2004, Council authorized staff to submit a grant application to the Federal Bureau of Justice Assistance, U.S. Department of Justice for a 2004/05 Local Law Enforcement Block Grant (LLEBG)..RRG). An I I G grant of $9,800 has been awarded to the San Luis Obispo Police Department. The primary reasons this item is coming before the City Council at this time are: (1) The City's Grant Management Policy requires City Council approval for all grants in excess of $5,000, and; (2) The Bureau of Justice Assistance requires a public hearing to be held on the recommended LLEBG expenditure plan, prior to receiving the grant award funds. On December 11, 2001, the Council appointed the LLEBG Advisory Board in accordance with the requirements of the Federal Omnibus Appropriations Act (Public Law 104-34). As with previous law enforcement block grants, the Advisory Board has been tasked with an advisory recommendation, based on expenditures proposed by the Chief of Police, in accordance with the provisions of the law. The recommendations are to fund equipment and associated training to expand and/or upgrade existing technology to enhance public safety services. While the technology related enhancements will be more specifically identified after further staff evaluation with input from Information Technology staff, the areas of focus include: (1) Replacing the electronic staff schedule program, which was developed and is currently supported by a senior citizen police volunteer, with an electronic scheduling software program designed specifically for shift-work in a 24/7 work environment to include software support from the licensed software vendor, (2) Expand the paperless records management system, which includes electronic filing of reports to the District Attorney's Office, by adding additional user client software licenses to allow a greater number of police personnel to concurrently access the police records system, and; (3) Purchase less-lethal weapons for patrol officers including ammunition and training. It is important to note that the Federal Bureau of Justice Assistance LLEBG program total funding allocations have been consistently reduced each year. For example the total LLEBG program allocation in 2003 was $260 million and the 2004 allocation is $115 million. C:\WIND0WS\TEMP\2004-05 LLEBG Agenda Report.DOC 2004/05 Local Law Enforcement Block Grant Expenditure Plan Page 2 Consequently, this reduces the eligible funding amount that the San Luis Obispo Police Department can apply for. This downward funding trend is illustrated below with SLOPD's historical LLEBG funding eligibility amounts: Fiscal Eligible Variance from Year Amount Previous Year 2004-05 $9,800 -0.54 2003-04 $21,232 -0.30 2002-03 $30,469 -0.31 2001-02 $44,312 -0.14 2000-01 $51,636 -0.16 1999-00 $61,295 -0.03 1998-99 $62,984 In recognizing this downward funding trend, the 2004-05 LLEBG expenditure plan was developed with the goal of improving and/or expanding existing core public safety services that are currently underfunded in the Police Department budget, without adding new systems or programs, and while minimizing the potential for on-going impacts to the City. Because the law requires a public hearing be held within a specific time period prior to receiving the grant funds, this item is being presented to Council at this time. CONCURRENCE The LLEBG Advisory Board concurs with these recommendations. FISCAL IMPACT Funding Funding Projected Amount Percentage Expenditure Amount Funding Sources 2004/05 LLEBG Grant Funds $9,800 90% City General Fund Contributions $1,089 10% LLEBG Expenditure Plan Staff Scheduling Software Package $3,300 User Client Software Licenses for Records System $2,300 Less-Lethal Weapons,Ammunition and Training $4,000 Contingency(12%) $1,289 Total $10,889 100% $10,889 The approval of the 2004/05 Local Law Enforcement Block Grant funds requires a City match of $1,089 which is currently available within existing City resources. Attachments 1. Resolution No. 9268 appointing Local Law Enforcement Block Grant Advisory Board. 2. Proposed Resolution allocating 2004/05 Local Law Enforcement Block Grant funds. RESOLUTION NO. 9268 (2001 series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO APPOINTING MEMBERS TO LOCAL LAW ENFORCEMENT BLOCK GRANTS PROGRAM ADVISORY BOARD WHEREAS,the Federal Omnibus Appropriations Act,Public Law 104-208,provides funds for implementation of the Local Law Enforcement Block Grants Program to be administered by the Bureau of Justice Assistance(BJA),U.S.Department of Justice;and WHEREAS,the Local Law Enforcement Block Grants Program is to provide units of local government with funds to underwrite projects to reduce crime and improve public safety, and WHEREAS,aspart of the application process, a 1996 resolution number 8604 appointed an advisory board to review the application for-funding, and make non-binding recommendations for the use of funds by the City of San Luis Obispo; and WHEREAS,that 1996 resolution number 8604 is hereby rescinded and replaced by this resolution; and WHEREAS,the advisory board must include representatives from at least: the local law enforcement agency, the local prosecutor's office,the local court system,the local public school system,and a local nonprofit group active in crime prevention or drug use prevention or treatment; NOW,THEREFORE,BE IT RESOLVED, that the City Council of the City of San Luis Obispo hereby appoints the following representatives to the Local Law Enforcement Block Grants Program Advisory Board for the City of San Luis Obispo: Local Law Enforcement Agency=Captain Dan Blanke Local Prosecutor's Office—District Attorney Gerald Shea Local Court System—Juvenile Justice Commissioner Jim Brabeck Local School System—Superintendent Steven Ladd Local Nonprofit Group—Frank Warren,Friday Night Live Upon motion of Council Member Mulholland, seconded by Mayor Settle,and on the following-roll call vote: AYES: Council Member Ewan, Mulholland, Schwartz, Vice Mayor Marx and Mayor Settle NOES: None . ABSENT: None The foregoing resolution was adopted this 11th day of December 2001. R 9268 f rTHCt4 iq6N i r Resolution No. 9268 (2001 Series) Page 2 WyorAllen Settle ATTEST: 4Cityer%kc4e ?& APPROVED AS TO FORM: 6omftorn Ai TAc oq m6a i 2 RESOLUTION NO. (2004 Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN EXPENDITURE OF 2004/05 LOCAL LAW ENFORCEMENT GRANT FUNDS AND APPROVING A CITY MATCH FROM THE GENERAL FUND WHEREAS, the Federal Omnibus Appropriations Act, Public Law 104-208, provides funds for implementation of the Local Law Enforcement Block Grants Program to be administered by the Bureau of Justice Assistance(BJA),U.S. Department of Justice; and WHEREAS,the City of San Luis Obispo is eligible to apply for the amount of $9,800 from the Local Law Enforcement Block Grants Program; and WHEREAS, as part of the application process, an advisory board was established to review the funding recommendations,and has provided non-binding counsel for the use of funds by the City of San Luis Obispo;and WHEREAS, a public hearing was held on October 5, 2004, to receive public input on the recommended 2004/05 Local Law Enforcement Block Grant expenditure plan; NOW, BE IT RESOLVED, that the City Council of the City of San Luis Obispo approves the expenditure of $9,800 of Local Law Enforcement Block Grant funds for technology, equipment and training to enhance public safety services and approves the appropriation of required matching funds in the amount of$1,089 from the General Fund, and designates the Police Administrative Analyst as the grant Program Contact authorized to complete the Local Law Enforcement Block Grant on-line grant reports and processes to meet grant requirements and authorizes the Chief of Police to execute all grant related documents. Upon motion of , seconded by and on the following roll call vote: AYES: NOES: ABSENT: The foregoing resolution was adopted this day of , 2004. David F. Romero,Mayor ATTEST: Audrey Hooper City Clerk R �TTAC�Im£MT Z Resolution No. (2004 Series) Page 2 APPROVED AS TO FORM: Jonatha P. L ell City Attorney �l ' W