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Home My WebLink About05/04/1993, C-3 - CITIES ALLIED WITH PRISONS ��1I��MI�IIIII�`IIII�tlIM�l�llll city of Sal 1 LUIS OBISPO ITEM NUMBER DATE 'Wa IIUU 7 COUNCIL AGENDA REPORT C-3 FROM: Ken Hampian, Assistant City Administrative Officer## Prepared by: David Gray, Administrative Analyst SUBJECT: Cities Allied with Prisons CAO RECOMMENDATION: Approve co-hosting the Association of California Cities Allied with Prisons Fall Conference to be held in San Luis Obispo September 15-17, 1993. DISCUSSION: Background The Association of California Cities Allied with Prisons (ACCAP) is made up of representatives of 20 California cities which have state prisons located within their boundaries or in close proximity. -San Luis Obispo is a member based on the location of the California Men's Colony (CMC) located five miles north of the city of San Luis Obispo. Member cities meet semi-annually with representatives of the California Department of Corrections (CDC) to review correctional impacts on their communities. This regular and ongoing dialogue facilitates improved relations by fostering communications between the CDC and their host cities. The previous conference was held in the city of Soledad near the California Correctional Training Facility. Delegates to that conference were asked to indicate a preference for their next meeting site. According to ACCAP staff, San Luis Obispo was cited as the city most ACCAP members would like to travel to for their next meeting. The Proposed Conference ACCAP staff envision activities at the conference over a three day period. Delegates arrive on Wednesday evening in their own transportation, typically personal automobiles. Reservations are made at a headquarters hotel by ACCAP. The Embassy Suites in San Luis Obispo has been selected by ACCAP with the assistance of the County Visitors and Conference Bureau. Delegates are responsible for all of their own expenses and transportation. A hosted reception may be held that evening by the host City and correctional facility or community organization. On Thursday morning, delegates will travel to the California Men's Colony for a facility tour. CMC staff will conduct a tour and answer questions. Lunch will be served at the CMC and paid for by the delegates. Following the tour and lunch, delegates will hold meeting sessions. At 5 p.m. they will return to the Embassy Suites for refreshment and a banquet, either at the Embassy.Suites or at another location to be determined by ACCAP. The nearby Madonna Inn has been considered, for example. i�IN11b111fV�IIII�III��Il�ull��l`I City Of san ii-AIS OBISPO Hii% COUNCIL AGENDA REPORT Friday morning begins with continued conference proceedings at 9 a.m. The conference is scheduled to conclude by noon on Friday and delegates will return to home cities. I The Ci s Role Cities typically co-host conferences along with the correctional facility in or near their city. The City may choose to co-sponsor a reception for some 50 expected delegates on the evening of September 15. ACCAP staff advises that other cities have typically co-hosted this reception in conjunction with a community organization such as a Chamber of Commerce, or with the nearby correctional facility. In Soledad, the City and Chamber co-hosted a wine tasting. Although no specific commitment to an event has been made, staff recommends that some form of hospitality can be extended to delegates on arrival, with funding to be provided from existing budget resources. The City is being requested to .provide one staff person to take the minutes of the conference proceedings and provide a copy to ACCAP. The City Clerk's Office has tentatively agreed to provide clerical staffing for 1.5 days (all day Thursday, September 16, and half of Friday, September 17). Although the Administration Department will provide liaison to ACCAP staff prior to the conference, no other staff commitment is required. CONCURRENCES Both the City Administrative Officer and the City Clerk have concurred with the request for staff support prior to and during the conference. FISCAL IMPACT The City of San.Luis Obispo is being asked to bear the cost of one clerical staff person for 1.5 days and additional modest costs for the welcoming reception. These costs will be more than offset by the revenue generated from local hotel and restaurant business stimulated by the conference.. ATTACHMENTS 1. ACCAP MEMBER CTTIES AS OF JANUARY 1993 2. SCHEDULE OF ACTIVITES/MEETING AGENDA FOR JANUARY 1993 MEETING 3a ASSOCIATION OF CALIFORNIA `- CITIES ALLIED WITH PRISONS- ACCAP - - MEMBER- CITIES AS OF JANUARY 1993 AVENAL GONZALES BLYTHE IONE_ BRAWLEY - - MADE_RA _ CALIPATRIA SAN LUIS' OBISPO CHINO SHAFTER COALINGA SOLEDAD CORCORAN SUSANVILLE CRESCENT CITY -TAFT DELANO V TEHACHAPI _ FOLSOM WASCO _. r , 13220 Cenrin/Avenue, Chive. Cd{(onw 91710 (909)591-9800 FAX: (909)591.6819 :V -_ ATTACHMENT 1 h i i ACCAP - ASSOCIATION OF CALIFORNIA CITIES ALLIED WITH PRISONS ANNUAL WINTER MEETING - JANUARY 21 TO 23, 1993 O SOLEDAD, CALIFORNIA SCHEDULE OF ACTIVITIES / MEETING AGENDA THURSDAY, JANUARY 21, 1993 Valley Harvest Best Western Inn, Mission Room 6:30 to 8:00 p.m. Wine Tasting Reception hosted by the City of Soledad and the Soledad Chamber of Commerce. FRIDAY, JANUARY 22, 1993 Tour and Meetings: Soledad Correctional Training Facility; Meet at Inservice Training Building 8:30 a.m. Check-In and Refreshments 9:00 a.m. Call. to Order and Welcome: Review of Agenda and Schedule 10:00 a.m. Tour of Soledad Correctional Training Facility 12:00 noon Lunch 1:30 p.m. Presentation by Department of Corrections - Status of Department's and California's Budget - Status of Prison Expansion Program - Other Issues of Mutual Interest Between Department and Host Communities 2:45 p.m. Break / Refreshments 3:00 p.m. Development of 1993 Workplan 1. Survey of ACCAP Members Recommendation: Select survey issues, from a menu to be provided, and authorize a designated city to mail, compile, and distribute results on behalf of ACCAP 2. Discussion of a joint economic development program among ACCAP cities to promote the virtues and economic opportunities of ACCAP member cities ATTACHMENT 2 C-3-� t J ACCAP ACTIVITIES/AGENDA PAGE TWO Recommendation: Appoint a committee to develop program, request. participation from Department of Corrections, and provide a report to the ACCAP membership 4:00 p.m. Break / Refreshments 4:15 p.m. Presentation by Assemblyman Rusty Areias 5:00 p.m. Recess to Banquet / Eden Valley Care Center 612 Main Street 6:30 p.m. No-Host Social Hour 7:30 p.m. Banquet SATURDAY, JANUARY 23, 1993 Valley Harvest Best Western Inn 9:30 a.m. Reconvene Meeting Development of a Legislative Workplan C 1. Consider endorsement of legislation granting a "priority one" status to school districts that serve communities which host prison institutions 2. Consider endorsement of legislation to amend Penal Code Section 5056, Citizens Advisory Committees. 3. Consider endorsement of legislation to guarantee revenue allocated on a per capita basis. General Business New Representatives - Membership & Dues Next Meeting 12:00 noon. Adjourn C-3-S