HomeMy WebLinkAbout05/18/1993, C-7 - WATER RECLAMATION FACILITY LABORATORY ANALYSES, FY 1993/1995, INVITATION FOR BIDS. MEETING GATE:
City Of SAr 11S OBISPO May 18, 1993
COUNCIL AGENDA REPORT TEM NUMBER: /1.7
FROM: John Moss /1� PREPARED BY: Doug Marks
Acting Utilities Dir or Water Reclamation Facility Supervisor
SUBJECT: Water Reclamation Facility Laboratory Analyses,
FY 1993/1995, Invitation for Bids:
CAO RECOMMENDATION:
By motion, approve the specifications for `'Vater Reclamation Facility Laboratory Analyses,
Spcn. No. 93- 13, ' authorize solicitation of bids and contract award by the CAO, if the
lowest responsible bid is within staff cost estimate.
DISCUSSION:
The City of San Luis Obispo Wastewater Treatment Facility is required by the RWQCB and
EPA to monitor the quality of the wastewater effluent, receiving waters and wastewater sludge.
Monitoring frequencies, sample sites and discharge requirements,are all outlined in the City's
- NPDES permit. The Water Reclamation Facility laboratory performs much of the required
testing. However, particular analyses require specialized equipment and training which is
currently beyond the scope of the City's laboratory. In the past, the City Water Reclamation i
Facility biennially contracted with analytical laboratories to perform these analyses. A similar
contractual agreement is again required for fiscal years 1993-1995.
Over the past several years, the City has established a mailing list of competitive bidders for
laboratory analyses. This list was made up of a number of water/wastewater analytical
laboratories that were certified to perform the required analyses. Requests for Bids were sent
to each laboratory. ,
All laboratory service providers must use methods for water/wastewater analyses approved by
State and Federal regulatory agencies. In addition, laboratory service vendors are required to
comply with various City mandated performance standards, outlined in the attached "Special
Terms and Conditions," "Specifications," "Insurance Requirements for Consultants" and
"General Bid Terms and Conditions."
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COUNCIL AGENDA REPORT
Wastewater Treatment Laboratory Analyses
Invitation for Bids
Page 2
FISCAL EMPACT:
The estimated cost for outside laboratory services in FYs 93-95, is $52,000 per year, for a total
of$104,000 for the two-year period. Prior expenditures for outside laboratory services in FYs
1991/1993 were $84,000. Funding for these services is from the Sewer Fund. Annual funding
of$52,000 for Water Reclamation Facility Laboratory Services, has been requested in the 93-95
Financial Plan.
The existing contract for lab services expires June 30, 1993. Staff is requesting authorization to
advertise for bids now, so that if funding is approved for this work in the 93-95 Financial Plan,
a contract can be awarded at that time.
This request follows the Purchasing Control Procedures, Section 207-C, Formal Contract
Purchases (Greater than $10,000).
ALTERNATIVES:
Council may wish to direct staff to purchase the necessary equipment and hire additional
personnel to perform the required laboratory, analyses. Staff has previously investigated this
option and has found it not to be cost effective. In addition, the City does not have the necessary
laboratory certification to perform the work. This alternative is not recommended.
Attachments
1. Mailing List
2. Invitation for Bids (available in Council Office for review)
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Mailing List
Brown and Caldwell Laboratories
1200 Pacifico Avenue
Anaheim, CA 92805
(800) 365-0055
L'oast to Coast Analytical Services
111 Suburban Rd .
San Luis Obispo, CA 33401
(805) 543-2553
Fruit Growers Laboratories, Inc.
853 Corporation Avenue
Santa Paula, CA 93050
(805) 525-3824
Montgomery Laboratories
PO Box 7009
Pasadena, CA 91109-7009
(e15) 796-91't1
Sequoia Analytical Laboratory
2543 Middlefield Road
Redwood City, CA 54063
(415) 361-9222
Specification # 93-13 C��3