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Home My WebLink About06/15/1993, C-5 - STATE-LOCAL TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT II�HII��II�IIIIIIII IIT1/ (- MEETING DATE: i�� Cly,' 0/- san suis osispo June 15 1993 COUNCIL AGENDA REPORT ITEM NUMBER/4 A+ 1 ' 1 \r t FROM: Mike McCluskey, Public Works Direct Dennis E. Cox, Streets Manager SUBJECT: State-Local Transportation Partnership Program Agreement CAO RECOMMENDATION Adopt a resolution authorizing the execution of Program Supplement No. 002 to State-Local Transportation Partnership Program Agreement No. SLTPP-5016. DISCUSSION The State-Local Transportation Partnership Program provides a pool of state money, dispersed by CalTrans, to be spent on street projects that improve the carrying capacity of the street or extend the life of the existing pavement by more than 10 years. Applications are submitted to CalTrans and the percentage to be paid is determined by the value of the projects submitted and the amount of money appropriated by the legislature. Reimbursements are made based on the application estimate or the actual construction cost, whichever is less. Although the application is initially approved, CalTrans does not enter into the Reimbursement Agreement until after all work is complete. The Reimbursement Agreement is based on an j application submitted in June 1991 for work during the fall of 1991. The reimbursement rate for 1991 was 21.57%. Reimbursement process instructions for this project were not received by the City until April 29, 1993. I The work was accomplished under Project R-01A. The eligible portion of the.work covered by the application was $399,383.93. The Agreement now before Council will thus provide a reimbursement to the City of $86,147.11. FISCAL IMPACT Execution of this Agreement will provide the City with $86,147.11 as the State share of work accomplished on project "Street Reconstruction and Resurfacing Project, Various Locations," City Plan No. R-01A. These funds will be deposited in the Capital Facilities Fund. Attachments: Resolution Agreement a:P43-039.agd f RESOLUTION NO. (1993 Series) PROGRAM SUPPLEMENT NO. 002 STATE-LOCAL TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-.5016 WHEREAS, the State of California through the State-Local Transportation Partnership Program, encourages the expenditure of local funds for street improvement projects, and WHEREAS, the City completed project Street Reconstruction and Resurfacing Project, Various Locations, City Plan No. R-01A that included pavement overlay and rehabilitation on Lawton St. , Woodbridge St. , Walnut St. , Morro St. , Caudill St. , Funston St. , and Oceanaire St. , and. WHEREAS, completion of that project now qualifies the City for a 21.57% State reimbursementof project costs in the amount of $86, 147.11. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of San Luis Obispo hereby approves Program Supplement No.002 to State-Local Transportation Partnership Program Agreement No. SLTPP-5016 and authorizes the Mayor to execute the documents. Upon motion of , seconded by and on the following role call vote: AYES: NOES: ABSENT: . the foregoing resolution was adopted this day of June, 1993 Mayor Peg Pinard ATTEST: Diane Gladwell, City Clerk /� I Resolution No. (1993 Series) APPROVED: y A inistrative Officer C y to ney L a: April 29, 1993 PROGRAM SUPPLEMENT NO: 002 Location: 05-SIA-O-SLO to Project Number: SB93-5016 (039) STATE-LOCAL TRANSPORTATION E.A. Number: 05-929603 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP=5016 -'This Program Supplement is hereby incorporated into the State-Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 01/26/93 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. , approved by the Local Entity on (See copy attached) . The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: VARIOUS CITY STREETS (10 LOCATIONS) TYPE OF WORK: RECONSTRUCT & OVERLAY EXISTING STREETS LENGTH: 0. 0 (MLLES) PROJECT CLASSIFICATION OR PHASES) OF WORK [X] Construction Estimated Cost State Share Funds Matching Funds $ 89450 LocalOTHER OTHER $ 414695IFY93 FY94 $ 0 $ 325245 $ 0 $ 0 FY95 $ 0 CITY OF SAN LUIS OBISPO STATE OF CALIFORNIA Department of Transportation By _ By DISTRICT LOCAL STREET AND ROADS ENGINEER Date Date Attest Title I hereby Certify upon my personal knowledge that budgeted fads are available for this encumbrance: Accounting OffDate 3 $ 89450. 00 Chapter Statutes I Item ear I Program ISCI Fund Source I AMOUNT 587 1992 2660-101-042 92-93 20.25.010.100 C 258010 042-T 89650.00 Page 1 of 2 s- 05-SLO-O-SIA J DATE: 04/29/93 SB93-5016 (039) SPECIAL COVENANTS OR REMARKS 1. It is .mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after .that determination was made. The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed $89450 to be encumbered and reimbursed as follows: FY 92-93 $ 89450 FY 93-94 0 FY 94-95 0 Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2 . The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. 3 . Within 120 days of project completion a Final Report of Expenditures must be transmitted to the Caltran's District Local Streets and Roads Engineer. 4 . The Reimbursement Ratio for this Cycle 3 (92/93) project is 21.57%. 5. In accordance with the State and Local Transportation Partnership Program Guidelines dated April 1992, Section IV, Project Eligibility, the 10% allowance for construction engineering and contingencies is not eligible after Cycle 2. Only state/agency furnished materials can be added to the contract item cost for State Partnership funds eligibility. _ Page 2 ofn2C I��►�nn��i�i►��Illlll�lllllp��""""�� III II city of sAn luis oBispo 25 Prado Road • San Luis Obispo, CA 93401 STATE-LOCAL TRANSPORTATION PARTNERSHIP PROGRAM (SLTPP) INVOICE May 18, 1993 Billing Number. Final Local Agency's Invoice Number. J.T.Gibbs,LSR Engineer Completion Date. April 7, 1992 Caltrans Project Number. S6 93-5016-039 P.O. Box 8114 Cycle Number: 3 Project Name. R-01 A Street San Luis Obispo, CA 93403-8114 Reconstruction and Resurfacing ** Various Locations ** Expenditure Authorization. 05-929603 Attention: Bill Tyler, Local Streets and Roads Engineer Reimbursement for SLTPP funds are claimed pursuant to Local Agency-State Agreement number SLTPP-5016 Program Supplement Number 002 executed on Construction Contract Total Costs $908, 070.63 Ineligible Costs $508, 686.70 Eligible Costs $399,383 .93 State share reimbursement ratio 21.57% State share subtotal $86, 147. 11 Previous Invoice —0— Invoice Total $86, 147.11 I certify that the SLTPP work covered by this invoice has been completed, the costs shown in this invoice are true and correct, and the amount claimed due and payable in accordance with the terms of the agreement. r J Michael D. McCluskey, Public Wo s Director Approved for Payment, Local Streets and Roads Engineer date � sb ,