HomeMy WebLinkAbout06/15/1993, C-6 - WHALE ROCK COMMISSION MEETING, WEDNESDAY, JUNE 16, 1993 MEETING DATE:
ll�fl���`���uIIIIIIIIIII� IIUIII city Of San LUIS OBISPO June 15 1993
ITEM NUMBER:
COUNCIL AGENDA REPORT
FROM: John Moss, Acting Utilities Director
SUBJECT: Whale Rock Commission Meeting, Wednesday, June 16, 1993
CAO RECOMMENDATION:
Receive and file. Comment if necessary to provide direction to City
representative/staff.
DISCUSSION:
The Whale Rock Commission's.annual meeting on Wednesday, June 16, 1993 will address the
following key items: ,
1. Annual Budget and Financial Statement- Review and approval of the annual Whale Rock
Commission budget and financial statement for fiscal year 1993/1994.
2. Pump Station Project Purchase of PG&E Transformer - Direct staff to work with PG&E
to purchase the transformers and authorize the Utilities Director to sign purchase
agreements as required by PG&E, contingent on available funds.
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Attached: Agenda for June 16, 1993 Whale Rock Commission Meeting
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AGENDA
WHALE ROCK COMMISSION MEETING
WEDNESDAY, JUNE 16, 1993 AT 1:30 P.M.
CITY HALL HEARING ROOM
990 PALM STREET, SAN LUIS OBIPSO, CALIFORNIA
10:15 A.M. Commissioners, Guests and Staff Tour of Whale Rock Pump Station
Upgrade Project
12:00 Noon Return to 955 Morro Street
12:15 P.M. Commissioners.lunch at Charlie's Bar & Grill
Monterey and Osos Streets, SanLuis Obispo
1:30 P.M. Commissioners convene in City Hall Hearing Room
990 Palm Street, San Luis Obispo
Roll Call: Carlos Madrid, Department of Water Resources
Commission Vice Chair
John Dunn, City of San Luis Obispo
Commission Secretary
Peg Pinard, City of San Luis Obispo
Ed Naretto, Cal Poly University
Bill Statler, City of San Luis Obispo
Bill Cook, California.Men's Colony
PUBLIC COMMENT PERIOD
(5 Minutes)
The Whale Rock Commission will receive public comment on items of interest to the public
within the Commission's jurisdiction.
As a general rule, action will not be taken on issues not listed on the agenda. Staff will
generally be asked to follow up on such items at the discretion of the Chair. Written material
is also encouraged.
INFORMATION ITEMS
1. Introduction of Commissioner Peg Pinard, newly elected.Mayor of San Luis Obispo and
introduction of Commissioner Bill Cook, representing California Men's Colony.
2. Status report on upgrade of existing pump facilities. (Gilmore)
3. Pump Efficiency Upgrade. (Hamilton)
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Whale Rock Commission Meeting Agenda
June 16, 1993
Page 2
4. Elimination of seasonal fishing facility personnel. (Henderson)
5. Cathodic Protection. (Hamilton)
BUSINESS ITEMS
1. Minutes - approval of draft minutes of the September 24, 1992 meeting.
2. Election of Officers - annual election of the Whale Rock Commission Chairperson, Vice
Chair and Secretary.
3. Resolution of Appreciation for Commissioner Carmen Salvato and Commissioner Dunin.
4. Annual Budget and Financial Statement-Review and approval of the annual Whale Rock
Commission budget and financial statement.
5. Pump Station Project, Purchase of PG&E Transformer. (Henderson)
COMMUNICATIONS
MEETING DATE:
June. 16 1993
WHALE ROCK COMMISSION REPORT ITEM NUMBER:
FROM: John Moss: Acting Utilities birector�4f Prepared By: W. Dan Gilmore
SUBJECT:
STATUS OF WHALE ROCK PU11fLP STATION UPGRADE PROJECT
BACKGROUND:
The purpose of the Whale Rock Pump Station Upgrade Project is to increase the pumping
capacity at each of the two pump stations providing water to the City of San Luis Obispo (SLO),
Cuesta College, and the California Men's Colony (CMC). The two pump stations, "A" and
"B", are located along the 30" water transmission main which generally follows Highway 1,
from Whale Rock Reservoir to the City of San Luis Obispo's water treatment plant. Some
minor modifications are also being made to the Chorro Pump Station, which supplies water to
the Chorro Water Treatment Plant near CMC.
Pump Stations A and B were both originally installed with provisions for five centrifugal pumps.
Only three pumps were necessary at the time they were first installed. With the increased
demand for Whale Rock water and the need for increased reliability, the fourth and fifth pumps
are being installed at each pump station.
The upgrade project also includes new electrical equipment, controls, and telemetry. The new
pumps will be equipped with variable frequency drives (VFD's), which allow the pumps to
provide water at a variable flow rate, rather than at a fixed rate. This results in greater
flexibility and better performance under a variety of pumping situations. Upgrades to the
telemetry system will be fully compatible with the new VFD's. The new pump motors are
"energy efficient" to help minimize pumping costs.
The project also includes the replacement of the corrugated structures with new block buildings
to house the pumps, motors, controls, and electrical equipment. The new buildings are
constructed of split-faced cement block to provide aesthetic value while protecting the equipment
from weather and vandalism.
The Whale Rock Pump Station Upgrade Project was designed by Kennedy-Jenks Consultants.
The design was completed in April of 1992. The project was advertised and bids were opened
on August 13, 1992. On September 24, 1992, the project was awarded to Nick E. Pokrajac,
Inc., with a contract amount of$1,063,370. Kennedy-Jenks was hired to provide construction
support services for the estimated cost of$69,500.
STATUS
The Whale Rock Pump Station Upgrade Project is proceeding well. The buildings have been
constructed and the electrical equipment has been installed. The new pumps and motors are on-
site awaiting installation.
Currently, gauges and controls are being connected. More of this work is expected. Doors,
locks, and other hardware installations are yet to be completed.
WHALE ROCK COMMISSION REPORT
Status of Whale Rock Pump Station Upgrade Project
Page 2
As of May 15, the project is over 85% complete. Progress payments to date total $821,641.28
with $244,836.97 remaining in the approved budget. At this point, change orders total only
$3108.25, less than three tenths of one percent. Of the 200 days allotted to complete the
project, 106 days have been used, leaving 94 remaining. Though this represents only 53% of
the work days allowed, the project is on schedule and is expected to be completed by late July
or early August.
The transmission main will be shut down on Monday June 7 to complete piping for the new
pumps. The shutdown is scheduled to last 12 days.
The construction process has caused other problems to surface.: The most substantial of these
is the need for regrading around the building at Pump Station A. It appears that alluvium, or
sediment, has washed down and been deposited in the area. The site should be regraded with
cuts up to 12 inches (+/-) to provide for adequate surface drainage,away from the buildings and
other facilities. It is anticipated that this work can take place after the completion of the pump
station upgrade project.
RECOMMENDATION
Receive and file report.
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MEETING DATE:
June 16, 1993
WHALE ROCK COMMISSION REPORT TTEMNUM6ER:
FROM: John Moss, Acting Utilities Director .Prepared By: Robert Hamilton
" SUBJECT:
Pump Efficiency Upgrades
BACKGROUND:
In March of 1992 the Commission directed staff to go forward with replacement of worn pump
impellers and pursue special funding available from Pacific Gas and Electric Company to reduce
the Commission's overall capital cost.
DISCUSSION
The pump repair work is now complete, and we have received test information from P.G.& E.
on the post repair efficiencies of the Whale Rock Conduit pumps. The following data gives an
indication of the increased efficiency of our pumping units. All pump tests were performed by
P.G.& E. and have received an overall efficiency test rating of "excellent"
UNIT PRE REPAIR POST REPAIR
EFFICIENCIES EFFICIENCIES NET INCREASE
PUMP A-1 63.8 (12/91)* 71.3 (1/93) +07.5%
PUMP A-2 61.1 (12/91) 85.5 (5/93) +24.4%
PUMP A-3 56.4 (12/91) 82.6 (1/93) +26.2%
PUMP B-1 60.0 (9/91) 84.3 (11/91) +24.3%
PUMP B-2 61.9 (11/91) 82.2 (5/93) +20.3%
PUMP B-3 65.1 (11/91) 84.9 (4/93) +19.8%
* test date
The overall average increase in efficiency for these pumps is 20.4%. This performance
increase, when applied to the 1992-93 line item for electricity for pumping from Whale Rock,
would produce annual savings of about $70,500.00. Similar ongoing savings would be realized
depending on the amounts of water utilized from Whale Rock Reservoir. In addition, there
would be a small additional increase in efficiency at the B pump site by improving output
pressures from the upstream pumping plant (station A). This increase in pressure would create
higher inlet pressures at the B pump station .site and result in better pump performance at that
location.
INCREASED PUMPING CAPACITY
An additional benefitof the pump retrofits is increased pumping capacity. Repair of these
pumping units has increased the total pipeline pumping capacity over 3,100 GPM (4.9 MGD),
less pipeline friction losses.. This additional capacity will provide more water to the user
INHALE ROCK COMMISSION REPORT
Pump Efficiency Upgrades
Page 2
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agencies for less electrical cost, and require less operating time to meet user demands. The
following pre and post repair capacity table illustrates the importance of these repairs to the
Commission.
UNIT PRE REPAIR CAPACITIES POST REPAIR CAPACITIES
PUMP Al 1788 GPM 2050 GPM +262 GPM
PUMP A2 1838 GPM 2471 GPM +633 GPM
PUMP A3 1633 GPM 2381 GPM +748 GPM
PUMP Bl 1666 GPM 2089 GPM +423 GPM
PUMP B2 1678 GPM 2399 GPM +721 GPM
PUMP B3 1820 GPM 2504 GPM +684 GPM
FISCAL IMPACT
The total cost for replacement materials for the pump impeller repairs was $27,066. Financial
rebates from P.G.& E. for the project amounted to $13,019, or about 48% of the project
materials cost. Existing staff was utilized to install the impellers and assist P.G.& E. pump test
personnel as required.
The final Commission cost is $14,047, which will be recovered in approximately 3 months of
normal operation.
Annual pump testing will enable staff to evaluate the performance of each pump, and result in
ongoing reduced operating costs.
RECOMMENDATION
Receive and file.
MEETING DATE:
June 16. 993
WHALE ROCK COMMISSION REPORT ITEM NUMBER:
FROM: John Moss, Acting Utilities Director . fY\ Prepared By: Gary W. Henderson 4wWN
SUBJECT:
ELME NATION OF SEASONAL FISHING FACILITY PERSONNEL
BACKGROUND:
Whale Rock Dam was completed in April of 1961, but public access to the lake was restricted
due to liability and water quality concerns. A lawsuit was filed by fishing advocates to open the
lake to trout fishing in 1972. After numerous court hearings, San Luis Obispo Superior Court
Order 36101 required the Whale Rock Commission to open the lake to the public and construct
adequate facilities for fishing purposes. The Whale Rock Reservoir was opened to fishing in
the summer of 1981 following the completion of the fishing facilities and parking lot at the lake.
The fishing season at the lake opens on the fourth Saturday of April and closes on November
151 of each year. Since the beginning of the fishing program at the lake, two part time seasonal
employees have been hired each year to monitor public access and collect related entrance fees.
These personnel were typically stationed at the building located adjacent to the parking lot
located off Old Creek Road. Public attendance at the lake has never been significant and is
typically largest on opening day each year. Therefore, last year, in an effort to more fully
utilize the seasonal personnel, Whale Rock staff installed an "iron ranger" for unattended
collection of the facility fees. This was done on a trial basis and allowed the personnel to be
utilized for trail maintenance and other related activities.
With the success of last years modifications and the desire to reduce operating expenses, Whale
Rock staff have proposed and implemented a revised work schedule which will allow for the
elimination of the part time fishing personnel. The new schedule shifts work hours for full time
staff to cover the opening of the fishing facilities at 6:00 a.m. and closure at 5:00 p.m. This
schedule has been working effectively since the end of April 1993. The elimination of the part
time personnel results in an annual salaries savings of $17,200. These salaries have been
eliminated from the 1993/95 proposed budgets which will be presented to the Commission later
in todays.meeting.
RECONMENDATION
Receive and file report.
MEETING DATE:
June 16, 1993
WHALE ROCK COMMISSION REPORT ITEM NUMBER:
FROM: John Moss, Acting Utilities Director .01 Prepared By: Robert Hamilton
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SUBJECT:
Cathodic Protection
BACKGROUND:
A baseline cathodic protection survey conducted last year on the Whale Rock Pipeline identified
several areas on the line which were in need of repair. Specifically, the galvanic anodes which
were in place on the pipe had deteriorated to the point that they were no longer protecting the
pipeline from corrosion. To re-establish protection, replacement anodes would have to be placed
in the ground adjacent to the pipe and electrically bonded to the pipe. Positive current in the
pipe would then flow from the anode through the earth, gradually consuming the magnesium
anode and preventing corrosion of the steel pipeline.
DISCUSSION
The consultant's report identified 20 locations on the 17 mile pipeline which were in need of
attention, and listed the following associated costs for these repairs.
anode replacements 7 @ $1,200.00 $8,400.00 --
anode installation 2 @ $1,300.00 $2,600.00 J
test station installation 8 @ $1,600.00 $12,800.00
insulating flange kits 1 1 $450.00 $450.00
Total estimated repair price $24,250.00
After review of the Consultant's recommendations and estimated costs, staff decided to
undertake replacement of these anodes and additional corrective measures utilizing Whale Rock
Employees and equipment. By utilizing existing personnel and supplies, staff will be reducing
pipeline corrosion and associated costs. All new and replacement anodes have been installed,
and complete repair of the cathodic protection system is anticipated sometime this fall. The total
cost for the repair of the cathodic protection system is approximately $6,500.00. This results
in an estimated savings of over $17,000.00 by utilizing available personnel and supplies.
Following completion of the recommended repairs, staff will retest the pipeline to review current
potentials, establish new protection levels, and develop inhouse inspection schedules to maintain
the revised protection levels.
RECOMMENDATION
Receive and file.
DRAFT NE[NUTES
WHALE ROCK COMMISSION MEETING
Thursday, September 24, 1992
City Hall Hearing Room
990 Palm Street, San Luis Obispo, California
Commission Members Present:
Ron Dunin, City of San Luis Obispo, Chairman
Carmen J. Salvato, California Men's Colony, Vice Chairman
John Dunn, City of San.Luis Obispo, Secretary
Ed Naretto, Cal Poly University
Carlos Madrid, Department of Water Resources
Bill Statler, City of San Luis Obispo
City Staff Present:
Bill Hetland, Utilities Director
Gary Henderson, Water Division Manager
Bob Hamilton, Water Supply Supervisor
David Zweig, Water Projects Manager
John Moss, Wastewater Division Manager
Becki Austin, Recording Secretary
Roll Call
Chairman Duniri called the meeting to order at 2:05 and asked for a roll call. All
Commissioners were present. Chairman Dunin addressed the audience and asked for any public
comment in accordance with the Brown Act(items not on the agenda).
Georgie Brett, representing the Cayucos Water District, thanked the Commission for staffs work
at the CAWO District Well.
ACTION ITEMS
1. Minutes Commissioner Dunn made a motion to approve the minutes as amended from
the June 18, 1992 meeting, seconded by Commissioner Naretto.
2. Whale Rock Pum1Ungrade Project - On June 18, 1992 the Commission approved the
expenditure for the Whale Rock Facilities Upgrade Project. The project will increase the
capacity of the Whale Rock system, increase redundancy safeguards within the system
and replace mechanical and electrical equipment that is nearing the end of its useful life.
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Whale Rock Commission Minutes
September 24, 1993
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Page.2
The low bidder was Kaweah Construction Company. However, Kaweah requested relief
from their bid due to mistakes in calculation. The second to lowest bid was from
Nick E. Pokrajac, Inc., Templeton, California at $1,063,370. To maintain the required
reserve in the Whale Rock Fund, a special assessment of the member agencies will be
needed. Listed below is the special assessment.
Agency Ownership Proportionate Share
City of SLO .5505 $ 68,812.50
Cal Poly .3371 42,137.50
CMC .1124 14:050.00
Required reserve level $125,000.00
Commissioner Naretto stated that funds needed for this project were not available in Cal Poly's
current budget to pay their proportionate share. Commissioner Salvato stated that CMC also had
budget constraints and asked what was the time frame when funds were needed. Commissioner
Dunn stated that the City could contribute the funds for all entities on a temporary basis for both
CMC and Cal Poly. Commissioner Salvato asked the Commissioners when their proportionate
share could be paid. Consensus was that Cal Poly and CMC could pay one-half this fiscal year
and one-half the next fiscal year (1993/1994). It was agreed that the deadline for payment was
June 1994.
Commissioner Dunin made a motion authorizing the Chairman to award and execute the contract
with Nick E. Pokrajac, Inc. for $1,063,370 with payment specified above, seconded by
Commissioner Dunn. Motion carried.
COMMUNICATION ITEM:
Gary Henderson stated the fish hatchery program would be implemented again this year through
grants from Fish & Game to raise trout level. The work will be done by Whale Rock staff with
no fiscal impact.
There being no further business to come before the Commission, the meeting adjourned at 2:35.
p.m. to the annual budget meeting in June, 1993.
Respectfully submitted
Secki Austin, Recording Secretary
MEETING DATE:
June 16 1993
WHALE ROCK COMMISSION REPORT ITEM NUMBER:
FROM: John Moss, Acting Utilities Directo • KPrepared by: Sue Baasch
SUBJECT:
Whale Rock Reservoir 1993-95 Financial Plan and 1993-94 Budget
BACKGROUND:
RECOMMENDATION:
ENDATION:
By motion, approve the Whale Rock Reservoir Operations and Fishing Program 1993-95
Financial Plan and adopt the 1993-94 Budget.
DISCUSSION
The attached two-year financial planning documents include the preliminary budget for Fiscal
Year 1993-94 and the proposed budget for Fiscal Year 1994-95 for Whale Rock Reservoir
operations and fishing program. As presented, there is only one significant operating
program change, a request for an additional $3,000 annually in fiscal years 1993-94 and
1994-95 to pay for inspection by the State of California Division of Safety of Dams. These
fees will be increasing in 1995 and again in 1997.
Operational modifications and line item reductions have resulted in savings of more than
$70,000 annually for the Whale Rock program. More detail regarding these changes have
been included in the agenda packet.
No capital improvement projects are requested for approval in this financial period. The
pump upgrade project is still underway.
Based on the projected revenues and requested expenditures, the allocation of operating
charges for Fiscal Years 93-94 and.94-95 are as follows:
1993-94 1994-9
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City of SLO $183,390 $189,599
Cal Poly 112,299 1163102
Men's Colony 37.445 38.712
Total $333,134 $3447413
The allocation of operating charges does not include pumping charges as they are billed
separately, based on actual billings from Pacific Gas and.Electric, prorated according to the
amount of water pumped to each member agency in a particular quarter. The estimate for
pumping charges for all member agencies in Fiscal Years 93-94 and 94-95 is $279,000.
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WHALE ROCK COMMISSION REPORT
Whale Rock Reservoir 1993-95 Financial Plan
Page 2
Attached are the following documents:
■ Whale Rock Operations and Fishing Program Narrative and Budget Summary
■ Line Item Budgets for Operations and Fishing (the totals include the significant
operating program change request)
■ Significant Operating Program Change Request
■ Whale Rock Fund Balance
FISCAL EMPACT
Based on projected revenues and beginning fund balances, adequate resources are available to
fund the presented Financial Plan and Fiscal Year 1993-94 Budget.
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1993 - 1995 Financial Plan
and 1993 - 1994 Budget
WHALE ROCK COMMISSION
July 1993
Whale Rock Commission
1993 - 1995 Financial Plan
Calculation of 1993-94& 1994-95 Operating Charges
Fiscal Year 1993-94 Fiscal Year 1994-95
Reservoir Fishing Reservoir Fishing
Operations Program Total Operations Program Total
Operating Expenditures 540,534 2,700 543,234 538,713 2,700 541,413
Other Expenditures 90,900 0 90,900 94,000 0 94,000
Total Expenditures 631,434 2,700 634,134 632,713 2,700 635,413
Less: Direct Revenues
Distribution (279,000) (279,000) (279,000) (279,000)
Investment Earnings (20,000) (20,000) (10,000) (10,000)
Fishing Fees (2,000) (2,000) (2,000) (2;000)
(299,000) (2,000) (301,000) (289,000) (2,000) (291,000)
Operating Charges 332,434 700 333,134 343,713 700 344,413
Allocation of Operating Charges
Fiscal Year 1993-94 Fiscal Year 1994-95
Reservoir Fishing Reservoir Fishing
Operations Program Percent Operations Program Percent
City of San Luis Obispo 183,005 385 55.05% 189,214 385 55.05%
Cal Poly 112,063 236 33.71% 115,866 236 33.71%
Men's Colony 37,366 79 11.24% 38,633 79 1124%
Total $332,434 $700 $333,134 $343,713 $700 $344,413
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PUBLIC UTILITIES
PROGRAM: Reservoir Operations OPERATION: Whale Rock Commission
DEPARTMENT: Utilities FUND: Whale Rock Fund
1991-92 1992-93 1993-94 199495
PROGRAM COSTS ACTUAL BUDGETED APPROVED APPROVED
Staffing $ 187,700 $ 229,400 $ 210,900 $ 215,100
Contract services 24,500 28,100 32,600 26,600
Other operating expenditures 128,400 408,000 297,000 297,000
Minor capital 14.800 0 0 0
TOTAL $ 355,400 $ 665,500 $ 540,500 $ 538,700
PROGRAM DESCRIPTION
The Whale Rock commission is a joint powers agency with six voting members who represent three state agencies and
the City. This commission was formed to build the Whale Rock Reservoir and set policy for its operation. The City of
San Luis Obispo,California Men's Colony(CMC),and California Polytechnic State University(Cal Poly) are the actual
water users, sharing the costs and benefits of the reservoir in proportion to their original investment,with the city at 55
percent, Cal Poly at 34 percent, and CMC at 11 percent.
The reservoir operations program provides for raw water storage in a 40,600 acre-foot.reservoir and raw water delivery
through 19 miles of conduit and two pump stations to the agencies of the Whale Rock commission. The program goal
is a reliable, easily treatable supply of raw water for the participating agencies and other customers. This program has
six major activities:
• Water cofiecdor;storage and deEvery. Collecting and storing raw water,pumping raw water to member agencies and
other customers (20% of program costs)
• Surveillawa Patrolling and inspecting the data, reservoir, conduit and pump stations to prevent vandalism and
contamination (20% of program costs)
• Equipment ma&amazice. Performing periodic preventive maintenance,repairing damaged equipment,and replacing
worn and obsolete parts (35%of program costs)
• ReconReepin& Preparing records and reports for local, state, and federal agencies (15% of program costs)
• Powergenenuion. Generating electricity from a 48 kilowatt turbine generator for sale to Pacific Gas& Electric (5%
of program costs)
• Groundwater recharging. Releasing and ponding water to recharge aquifers used for the town of Cayucos (5% of
program costs)
STAFFING SUMMARY
Regular Positions:
Utilities Director 0.1 0.1 0.1 0.1
Utilities Engineer 0.1 0.1 0.1 0.1
Water Division Manager 0.1 0.1 0.1 0.1
Administrative Analyst 0.1 0.1 0.1 0.1
Administrative Secretary 0.1 0.1 0.1 0.1
Water Supply Supervisor 1.0 1.0 LO 1.0
Water Supply Operator 2.0 2.0 2.0 2�.
TOTAL 3.5 3.5 3.5 3.5
Temporary positions:
Full-time equivalents 0.4 0.4 0.4 0.4
PUBLIC UTILITIES 1
PROGRAM: Reservoir Operations (continued)
DEPARTMENT: Utilities
SIGNIFICANT EXPENDITURE AND STAFFING CHANGES
• 1993-95: Reducing line items for electricity,pumping,equipment maintenance,laboratory services,and contract
services will save $76,300 annually.
• 1993-95: Evaluating the seismic dam as required by the State will cost $6,000 annually, an increase of$3,000
from prior years.
1993-95 PROGRAM OBJECTIVES
• 1994-95: Design and complete the telemetry system installation
• 1993-94: Complete pump station modifications to improve water flow during peak delivery operations
PERFORMANCE AND 1991-92 1992-93 199344 199495
WORKLOAD INDICATORS ACTUAL PROJECTED ESTIMATED ESTIMATED
Acre-feet of raw water pumped 1,460 2,000 2,000 2,000
Reports filed with regulatory agencies 100 100 100 100
Interruptions in water delivery 6 3 3 3
r'
93-95FP2/WROPRTNS.WPF -
PUBLIC UTILITIES
PROGRAM: Whale Rock Fishing OPERATION: Whale Rock Commission
DEPARTMENT: Utilities FUND: Whale Rock Fund
1991-92 1992-93 1993-94 1994-95
PROGRAM COSTS ACTUAL BUDGETED APPROVED APPROVED
Staffing $ 13,200 $ 17,200 $ 0 $ 0
Contract services 900 2,900 1,400 1,400
Other operating expenditures 1,100 1,300 1_,300 1,300
Minor capital 0 0 0 0
TOTAL $ 15,200 $ 21,400 $ 2,700 $ 2,700
PROGRAM DESCRIPTION
The Whale Rock fishing program provides for the operates and maintains the fishing facilities built in 1981. The program
goal is clean, functional fishing facilities which do not jeopardize the purity of the raw water in the reservoir. This
program has three major activities:
• Ckaromer service Collecting fees, controlling admittance, providing direction and advice (34% of program costs)
• Bru7drngr mtd grounds mainrertance Cleaning and tending buildings, removing trash and litter, performing minor
repairs (33%of program costs)
• Survet7lance Patrolling fishing activities to prevent contamination of the reservoir (33%of program costs)
STAFFING SUMMARY
(^ . Regular positions:
None. Staffing is provided through the reservoir operations program.
Temporary positions:
Full-time equivalents 1.1 1.1 0.0 0.0
SIGNIFICANT EXPENDITURE AND STAFFING CHANGES
• 1993-95: Eliminating seasonal staffing for the fishing program will save $17,200 annually. This has been
accomplished through a modified operations staff schedule that incorporates these duties.
1993-95 PROGRAM OBJECTIVES
• Continue to work toward achieving program goals
93-95FP2/WRFISNNG.YPF
DEPARTMENT Whale Rock Operations
BUDGET
BUDGET
APPROVED FINAL -
ACCOUNT# TITLE 1992-93 1 FY 1993-94 FY 1994-
5095
9945095 001 001 SALARIES:REGULAR EMPLOYEES 177,500 139,300 143,479
5095 001 002 SALARIES:TEMPORARY EMPLOYEES 7,900 9,500 9,500
5095 001 003 OVERTIME 3,500 14,400 14,400
5095 001 004 RETIREMENT CONTRIBUTIONS 22,000 19,283 19,283
5095 001 005 HEALTH&DISABILITY INSURANCE 11,400 15,700 15,700
5095 001 006 WORKERS COMPENSATION INSURANCE 5,800 11,351 11,351
5095 001 008 UNEMPLOYMENT INSURANCE 350 400 400
5095 001 011 MEDICARE 900 1,000 1,000
229,350 210,934 215,113
5095 002 014 OFFICE SUPPUES 0 300 300
5095 002 018 COMPUTER SUPPLIES 0 200 200
0 500 500
5095 005 051 ELECTRIC UTILITY SERVICE 5,000 1,200 1,200
5095 005 052 ELECTRICITY(WHALEROCK PUMPING) 347,000 279,000 279,000
352,000 280,200 280,200
5095 006 060 BUILDINGS&PROPERTY LEASES/RENTALS 2,500 2,500 2,500
5095 008 081 ENGINEERING&PLAN CHECKS 1,500 1,500 1,500
5095 008 092 EQUIPMENT MAINTENANCE
5095 008 092 EQUIPMENT MAINTENANCE 5,600 2,600 2,600
5095 008 093 LABORATORY SERVICES 1,000
5095 008 100 BUILDING&CONSTRUCTION CONTRACTS 1,000 500 500
5095 008 110 CONTRACT LABOR 2,500 2,500 2,500
5095 008 111 LAUNDRY&LINEN SERVICE CONTRACTS 1,500 1,500 1,500
5095 008 119 CONTRACT SERVICES 15,000 24,000 18,000
28,100 82,600 26,600
5095 010 130 ASSOCIATIONS 425 400 400
5095 010 144 MISCELLANEOUS TRIPS&MEETINGS 850 900 900
1,275 1,300 1,300
5095 012 151 PROTECTIVE CLOTHING&EQUIPMENT 300 300 300
5095 012 152 SAFETY SUPPLIES 600 600 600
5095 012 161 PAINT SUPPLIES 500 500 500
5095 012 162 PLUMBING&HEATING SUPPLIES 700 700 700
5095 012 163 ELECTRICAL SUPPLIES 600 700 700
5095 012 164 LUMBER&HARDWARE 1,300 1,100 1,100
5095 012 166 EQUIPMENT REPLACEMENT PARTS 1,600 1,200 1,200
5095 012 170 FENCING 500 500 500
5095 012 172 INSECTICIDES&HERBICIDES 500 500 500
5095 012 183 SMALLTOOLS 800 800 800
5095 012 249 MATERIALS&SUPPLIES 4,400 5,600 5,600
11,800 12,500 12,500
5095 052 492 MACHINERY&EQUIPMENT 3,500
DEPARTMENT TOTALS 626,525 540,534 536,713
DEPARTMENT Whale Rock Fishing
BUDGET
� . BUDGET
APPROVED FINAL
ACCOUNT# TITLE 1992-93 FY 1993-94 FY 1994-95
5096 001 002 SALARIES:TEMPORARY EMPLOYEES 16,000
5096 001 003 OVERTIME 200
5096 001 006 WORKERS COMPENSATION INSURANCE 700
5096 001 008 UNEMPLOYMENTINSURANCE 200
5096 001 011 MEDICARE 100
17,200 0 0
5096 005 051 ELECTRIC UTILITY SERVICE 300 300 300
5096 008 119 CONTRACT SERVICES 2,900 1,400 1,400
5096 012 249 MATERIALS&SUPPLIES 1,000 1,000 1,000
DEPARTMENT TOTALS 21,400 .2,700 2,700
I
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1993-95 Financial Plan ' Guest
SIGNIFICANT OPERATING PROGRAM CHANGE
PROGRAM: Whale Rock Reservoir Operations (5095)
REQUEST TITLE: State Inspection Fees (008-119)
Request Summary
Whale Rock Reservoir is inspected annually by the State of California Division of Safety of Dams. The State (through the
DSOD) has scheduled increases in the fees for this required service. The fees are a combination of a base amount plus a
charge per foot of dam height, as shown below:
Year Base Fee Fee per Foot of Dam Height Total
1993 $150 $16 X 176 ft = $2,816 $2,966
1995 $175 $20 X 176 ft = $3,520 $3,695
1997 $200 $24 X 176 ft = $4,224 $4,424
Primary Objectives
E Ensure safety of operation of dam and reservoir.
■ Ensure compliance with State regulations for dam safety.
® Reduce operational liabilities of dam structure.
Primary Factors Driving the Request for Change
■ Regulations issued by the Department of Water Resources, Division of Safety of Dams.
Alternatives
■ Deferral of the inspection payment. This is not recommended as penalty fees for late payment are included in with
the regulations.
Cost Summary
Additional Costs
1993194 1994/95
008-119 CONTRACT SERVICES
Dam Inspection Fees $ 3,000 $ 3,000
Implementation
These inspection services are a requirement of the continued operation of the Whale Rock Dam. Fees will be paid as
invoices are received from the Division of Safety of Dams.
i
CHANGES IN FUND E ANCE
WHALE ROCK COMMISSION
1991-92 1992-93 1993-94 1994-95
ACTUAL BUDGET APPROVED APPROVED
Revenues
Service Charges
Member Agency Contributions $410,800 $491,300 $333,100 $344,400
CWater Distribution Charges 112,100 308,500 279,000 279,000
Other Revenues 3,600 1,000 2,000 2,000
Total Service Charges 526,500 800,800 614,100 625,400
Investment and Property Revenues 89,400 50,000 20,000 10,000
Total Revenues 615,900 850,800 634,100 635,400
Expenditures
Operating Programs
Public Utilities 370,600 686,900 543,200 541,400
General Government 96,700 103,000 86,800 89,900
Total Operating Programs 467,300 789,900 630,000 631,300
Capital Projects 61,100 1,310,000
Total Expenditures 528,400 2,099,900 630,000 631,300
Other Sources(Uses)
( _ Operating Transfers Out (5,000) (5,200) (4,100) (4,100)
\ Revenues and Other Sources Over(Under)
Expenditures and Other Uses 82,500 (1,254,300)
Fund Balance,Beginning of Year 1,313,100 1,395,600 141,300 141,300
Fund.Balance,End of Year $1,395,600 $141,300 $141;300 $1411300
MEETING DATE:
June 16, 1993
WHALE ROCK COMMISSION REPOPT ITEM NUMBER:
FROM: John Moss, Acting Utilities Directo�A Prepared By: Gary W. Henderson
SUBJECT:
PUMP STATION PROJECT, PURCHASE OF PG&E TRANSFORMER
BACKGROUND:
The Whale Rock Pump Stations are currently undergoing a major upgrade to increase pumping
capacity and increase reliability. A number of options have recently been evaluated in an effort
to reduce annual operation costs to the Commission agencies.
In an effort to reduce energy costs, staff has been working with PG&E in reviewing the various
options available for electrical power service. It has been identified that a cost effective option
available to the Commission is to purchase the electrical power transformer from PG&E and
become what is referred to as a primary service customer. The estimated annual savings as a
result of this change in service level designation are approximately $7,000. This estimate
assumes very little water deliveries to the City of San Luis Obispo and 20% reduction in
electrical consumption due to recent pump efficiency upgrades. The savings are also based on
current electrical power costs which will most likely increase in the future, therefore, the annual
savings could be higher than this estimate.
PG&E has provided a preliminary estimate of $39,000 for the purchase of the
transformer. With the annual savings identified above, the pay back period would be
approximately 5.5 years. The City has purchased the transformers at the Water Reclamation
Facility and the Water Treatment Plant, and therefore will contract for the annual maintenance
of all the transformers at the same time. This will reduce the annual maintenance costs which
are not estimated to be significant.
FISCAL EWPACT
It is anticipated that funds would be available from the Pump Station Upgrade Project
contingencies to cover the purchase of the transformer. The purchase of the transformer will
not be finalized until all project costs are known (ie. project is completed). If sufficient
contingency funding is not available, staff would still recommend proceeding with the project
using fund balance to cover any shortfall.
RECONEVIENDATION
Direct staff to work with PG&E to purchase the transformers and authorize the Utilities Director
to sign purchase agreements as required by PG&E.
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IIIII�INII"IIIIIIINIIII IIUIII
city r MEETING DATE:
o san Cups oBispo
COUNCIL AGENDA REPORT ITEM NUMBER:
FROM: Arnold Jonas, Community Develop me t Director �v
BY: Judith Lautner, Associate Plann;r
SUBJECT: PD 13-93 : Planned developmen rezoning to allow creation
of 46 residential lots, a recreation area and private
streets, on the southwesterly corner of Southwood Drive
and Laurel Lane.
CAO RECOMMENDATION
Give final passage to Ordinance No. 1239 (1993 Series) , as
introduced on May 25, 1993 , rezoning the property to R-3-PD,
adopting the preliminary plan.for a 46-lot residential subdivision,
and adopting a negative declaration of environmental impact.
DISCUSSION
The. City Council introduced Ordinance 1239 on May 25, 1993 . The
ordinance amends the zoning map for a site on the corner of Laurel
Lane and Southwood Drive, from R-3 to R-3-PD, and adopts a
preliminary plan for its development. The tentative map for a
residential subdivision (Tract 2132) was approved at the same
meeting.
The zoning map amendment will go into effect 30 days after final
passage of the ordinance.
ALTERNATIVES
The Council may, by motion, 1) reject the ordin?nce; 2) continue
action.-
Attached:
ction.Attached:
Ordinance no. 1239, as introduced
i
ORDINANCE NO. 1239 (1993 SERIES)
AN ORDINANCE OF THE CITY OF SAN LUIS OBISPO
AMENDING THE ZONING REGULATIONS MAP TO CHANGE
A SEVEN-ACRE SITE ON THE SOUTHWESTERLY CORNER OF LAUREL LANE
AND SOUTHWOOD DRIVE FROM R-3-S TO R-3-PD,
ALLOWING SOME EXCEPTIONS TO YARDS AND LOT SIZES (PD 13-93)
WHEREAS, the City Council has held a hearing to consider
the planned development request PD 13-93; and
WHEREAS, the City Council makes the following findings;
Findings
1. The project provides facilities or amenities suited to a
particular occupancy , group, specifically first=time buyers
with children, which would not be feasible under conventional
zoning.
2. The project provides more affordable housing than would be
possible with conventional development. Specifically, the
creation of a grid-system street and lot design, with narrower
streets and smaller lots, with pre-approved standard
expandable home designs, allows a development that resembles
a conventional single-family subdivision to be built at lower
cost.
3. Features of the particular design, specifically the smaller
lots, zero-lot-line configuration, smaller side- and
streetyards, sound walls, narrow private streets, and grid
layout, achieve the intent of conventional standards for
privacy, usable open space, adequate parking, and
compatibility with neighborhood character, as well as or
better than the standards themselves.
4. No useful purpose would be served by strict compliance with
the fence height regulations.
BE IT ORDAINED by the Council of the City of San Luis Obispo as
follows:
SECTION 1. The Planned Development preliminary map PD 13-93 is
hereby approved, with the following exceptions:
Exceptions
The following variations in development standards are hereby
approved:
1. Five-foot-wide sideyards where up to ten-foot wide yards would
normally be required.
0-1239
Ordinance no. 1239 (1993 Series)
Tract 2132 (City file no. Tr 13-93)
Page 2
2. Streetyards of 18' rather than 20' .
3. Lots averaging 4,500 square feet, where 6, 000 square feet
minimum is normally required.
4. Fence heights up to 61 where 3'- V is normally allowed.
SECTION 2. The Planned Development preliminary map PD 13-93 is
subject to the following conditions:
Conditions
The preliminary map is subject to the all of the conditions
attached to the approval of Tract 2132 (City file Tract 13-93) .
SECTION 3 . This ordinance, together with the names of
councilmembers voting for and against, shall be published once in
full, at least (3) days prior to its final passage, in the
Telegram-Tribune, a newspaper published and circulated in this
city. This ordinance shall go into effect at the expiration of
thirty (30) days after its final passage.
INTRODUCED AND PASSED TO .PRINT by the Council of the City of San
Luis Obispo at its meeting held on the 25th day of May .
1993, on motion of Council Member Settle , seconded by _
Council Member Roalman, and on the following roll call vote:
AYES: Council Members Settle, Roalman,. and Romero
NOES: Mayor Pinard
ABSENT: Council Member Rappa
Mayor Peg Pi ao
ATTEST:
lty Clerk Diane R. Gladwell
By: Rim Con , Assistant City Clerk
RO
y A to ey
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