HomeMy WebLinkAbout01/18/2011, C3 - WATER TREATMENT PLANT ROOF REPAIRS, SPECIFICATION NO. 91003B council "Yan. 18,2011
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CITY OF SAN LU I S OBIS P O
FROM: Jay D. Walter, Director of Public Work
Prepared By: Michael J. McGuire, Engi III MM
SUBJECT: WATER TREATMENT PLANT ROOF REPAIRS, SPECIFICATION No.
91003B
RECOMMENDATIONS
1. Approve plans and specifications for"Water Treatment Plant Roof Repairs, Specification No.
91003B".
2. Authorize staff to advertise for bids.
3. Authorize the City Manager to award a construction contract if the lowest responsible bid is
less than the Engineer's Estimate of$105,000.
4. Approve a Budget Amendment Request to transfer funding from the master account to the
project construction account at the time of contract award when project costs are known.
DISCUSSION
The roofs of the Chemical Feed and Filter Control buildings at the City's Water Treatment Plant are
in need of replacement. Both buildings have the original roofs, which are nearly fifty years old.
After inspection by a qualified roofing contractor, it was determined that both roofs have
deteriorated beyond what continuing maintenance can fix. Replacement is now necessary to
prevent potential damage to work spaces below and protect vital water treatment equipment inside
the buildings. The work will be scheduled to take place in May, 2011, after the rainy season.
CONCURRENCES
This project has the concurrence of the Utilities Department and has been determined to be
Categorically Exempt from environmental review under the California Environmental Quality Act
(CEQA)by the Community Development Department.
FISCAL IMPACT
The 2009-11 Financial Plan, Appendix B, pages 3-92 to 3-95, identified funding from the Water
Fund for various Major Facility Maintenance projects at the City's Water Treatment Plant
(WTP). Of this allocation, $150,000 was designated in the 2009-10 fiscal year for repair and
replacement of the roofs for the Chemical Feed Building, Filter Control Building and the Ozone
Generation Building. Of this roof repair allocation, approximately$98,000 has been used for the
repair and replacement of the roof for the Ozone building last year, leaving a balance of
approximately $52,000 remaining in the roof repair allocation to support this project for roofing
construction on the Chemical Feed and Filter Control buildings.
CM
Water Treatment Plant Roof Repairs, No.910038 Page 2
While the roof replacement allocation available is $52,000, the remaining available budget in the
Water Treatment Plant Major Equipment Maintenance master account is $378,400 for a total
available budget of$430,400. This project has been determined by the Utilities Department to
have a higher priority than other projects listed in the budget to be constructed this year. Any
projects that cannot be funded due to the higher than estimated costs for the roof replacements
will be rebudgeted for in the upcoming Financial Plan. A budget amendment request to transfer
appropriate funding from the master account to the project specific account will be prepared at
time of contract award when project costs are known.
(Construction Fstirnate: $ 105,000
jConstruction Contingencies: $ 11,000
Total for Construction: j $ 116,000
_ i
Printing/Advertis ing: 1,000
Construction Administration: $ 10,000
Total for other costs: j $ 11,000
T�Cost ofProject $127,000
Project
I
Project Budget Available Balance $ 52,000
LWTPMaj4jrEq!!ip1master Acct Balance 1 $ 378.400
Total Current Available Budget !$ 430,400 1
ALTERNATIVE
Deny approval for advertising. The City Council could choose to deny the approval for advertising.
Staff does not recommend this alternative. Should the approval to advertise be denied or deferred,
roof repairs for the two Water Treatment Plant buildings will be delayed and subject the buildings
to water leakage during the next rainy season, resulting in water damage to the building's contents,
lost work productivity of the staff and continued use of maintenance staff for repair and cleanup.
AVAILABLE FOR REVIEW IN THE COUNCIL OFFICE
Plans & Specifications.
T:\Council Agenda Reports\Public Works CAR\2010\CIP\91003 WTP Reroof\91003B eCAR Adverbse.doc
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