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Home My WebLink About02/15/2011, C1 - MINUTES DAtETING AGENDA DATE a lS ITEM # 61 MINUTES MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, DECEMBER 14, 2010 - 6:30 P.M. 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA 6:30 P.M. —SPECIAL MEETING — COUNCIL HEARING ROOM ROLL CALL: Council Members Present: Council Members Andrew Carter and Kathy Smith, Vice Mayor John Ashbaugh and Mayor Jan Marx City Staff Present: Katie Lichtig, City Manager; J. Christine Dietrick, City Attorney; Michael Codron, Assistant City Manager; Monica Irons, Director of Human Resources; and Jay Walter, Public Works Director. .Other staff members were present. ANNOUNCEMENT OF CLOSED SESSION TOPICS CLOSED SESSION: 6:30 P.M. City Attorney Dietrick announced the following Closed Session topic: CONFERENCE WITH LEGAL COUNSEL—Anticipated Litigation Pursuant to Government Code § 54956.9 One (1) potential action against the City related to a pending action against the State of California Department of Transportation entitled Los Verdes Park HOA v. State of California Department of Transportation challenging the State of California Department of Transportation's environmental determination regarding the Los Osos Valley Road/U.S.101 Interchange Improvement Project. PUBLIC COMMENT ON CLOSED SESSION ITEMS Mayor Marx called for public comments. None were forthcoming and the meeting adjourned to the Closed Session. CLOSED SESSION REPORT City Attorney Dietrick reported on the Closed Session at the commencement of the 7:00 p.m. Special Meeting. C1-1 DRAFT City Council MeetingPage 2 Tuesday, December 14, 2010 The Closed Session adioumed at 6:55 p.m. 7:00 P.M. –SPECIAL MEETING–COUNCIL CHAMBER Mayor Marx called the Special Meeting to order at 7:03 p.m. All Council Members were present. City Attorney Dietrick announced that Council met in Closed Session and that there were no further reportable actions. BUDGET WORKSHOP 1. BUDGET FOUNDATION: GOAL-SETTING PROCESS AND SCHEDULE FOR 2011-13. City Manager Lichtiq introduced the workshop and this item, following which Interim Director of Finance & Information Technology Bradley, and Finance Manager Malicoat, presented the agenda report and responded to questions. Don Maruska, Consultant, discussed the criteria for establishing the major City goals, and the objectives, agenda, and format for the January 11th Community Forum. He discussed the multiple opportunities for community input prior to and during the Community Forum. He reviewed suggested guidelines for Council Members during the goal-setting process. He also reviewed the proposed agenda for the goal-setting workshop. Public Comments There was no public comment. --end of public comments— Council discussion ensued during which the majority of Council Members agreed to use a 1-5 voting scale for the distribution of votes rather than a 0-5 voting scale during the Goal Setting Workshop. ACTION: Moved by Smith/Carterto approve the goal-setting process and Financial Plan schedule for 2011-13; motion carried 3:1 (Ashbaugh opposed). ACTION: Moved by Carter/Smith to use the 1-5 scoring scale; motion carried 3:1 (Ashbaugh opposed). Vice Mayor Ashbaugh spoke of his concerns with the change in the voting process. C1-2 DRAFT City Council Meeting - Page 3 Tuesday, December 14, 2010 2. BUDGET FOUNDATION: BACKGROUND MATERIALS FOR 2011-13 GOAL- SETTING AND FINANCIAL PLAN PROCESS. Interim Finance & Information Technology Director Bradley, Assistant City Manager Codron, Community Development Director Mandeville, Public Works Director Walter and Finance Manager Malicoat discussed the individual background materials and responded to Council questions. Council recessed at 9:08 p.m. and reconvened at 9:21 p.m. with all members present. Public Comments There was no public comment. --end of public comments-- ACTION: Discussion was held. No action was required on the accompanying background information in preparation for the 2011-13 goal-setting and Financial Plan process: 1. Update to General Fund Fiscal Outlook 2. Status of 2009-11 Goals and Objectives 3. Status of Current Capital Improvement Plan Projects 4. Status of General Plan Implementation Programs and Land Use and Circulation Elements Update Options 5. Long-Term Capital Improvement Plan 6. Background on Financial Plan Policies and Organization There being no further business to come before the City Council, Mayor Marx adjourned the meeting at 10:06 p.m. Elaina Cano, CMC City Clerk APPROVED BY COUNCIL: xx/xx/11 C1-3 DRAFT MINUTES SPECIAL MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, DECEMBER 21, 2010 - 7:00 P.M. COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Andrew Carter and Kathy Smith, Vice Mayor John Ashbaugh, and Mayor Jan Marx City Staff Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael Codron, Assistant City Manager, and Elaina Cano, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PUBLIC HEARINGS 1. APPOINTMENT TO COUNCIL.VACANCY. City Clerk Cano presented the staff report and responded to Council questions. City Attorney Dietrick asked Council Members to disclosure any ex parte communications with the applicants. Council Member Smith disclosed that she had spoken with each of the applicants asking the same three questions. Council Member Carter disclosed that he spoke to each of the applicants. Vice.Mayor Ashbauah disclosed that he spoke with applicant Kevin Rice. Mayor Marx disclosed that she communicated with Dan Carpenter expressing that she would not be interviewing any of the applicants. Mayor Marx explained the history of the Charter and the appointment process. Mayor Marx opened the public hearing. Appointment applicants were granted 5 minutes each to address the Council. Patty.Andreen, San Luis Obispo, spoke on her qualifications to being appointed to the vacant City Council seat. C 1-4 DRAFT City Council Meeting Page 2 Tuesday, December 21, 2010 Dan.Carpenter, San Luis Obispo, spoke about his qualifications to being appointed to the vacant City Council seat. Kevin Rice, San Luis Obispo, spoke about some concerns regarding the appointment process and withdrew from the process. The following citizens spoke in support of Dan Carpenter: Joseph Abrahams, San Luis Obispo. Elisabeth Abrahams, San Luis Obispo. Elizabeth.Thyne, San Luis Obispo. David Brodie, San Luis Obispo.. Allan Cooper, San Luis Obispo. Gary Fowler, San Luis Obispo. Greg Wynn, San Luis Obispo. Andrea Miller, San Luis Obispo. Chuck Crotser, San Luis Obispo. Dustin.Rven, San Luis Obispo. Paul Rys, San Luis Obispo. Marty U'Ren, San Luis Obispo. Leslie Halls, San Luis Obispo. Diane Duenow, San Luis Obispo. John Grady, San Luis Obispo. Jill Johnston, San Luis Obispo. Jeannie Marcotte, San Luis Obispo. Russell Brown, San Luis Obispo. Floyd Hitchcock, San Luis Obispo, Eric Meyer, San Luis Obispo. The following citizens spoke in support of Patty Andreen: Kathryn Eisendrath Rogers, San Luis Obispo. Dottie Thompson, San Luis Obispo. Stew Jenkins, San Luis Obispo, spoke in support of the appointment process and urged Council to make an appointment. Mayor Marx closed the public hearing. Council Members stated the names of the applicants that they could support and City Clerk Cano recorded the choices on an overhead projector. Council Members spoke of their support for Dan Carpenter and their respect for Patty Andreen. C1-5 DRAFT City Council Meeting - Page 3 Tuesday, December 21, 2010 ACTION: Moved by Ashbaugh/Smith to 1. Nominate Dan Carpenter to an unexpired Council Member term ending December 1, 2012; and.2. Adopt Resolution No. 10240 (2010 Series) appointing aforementioned Council Member; motion carried 4:0. City Clerk Cano administered the Oath of Office to newly appointed Council Member Carpenter. Council Member Carpenter made welcoming comments. There being no further business to come before the City Council, Mayor Marx adjourned the meeting at 8:27 p.m. Elaina Cano, CMC City Cleric APPROVED BY COUNCIL: xx/xx/11 C1-6 DRAFT