HomeMy WebLinkAbout06/21/2011, C6 - SLO TRANSIT CAPITAL PROJECTS 1
council June 21, 201
aC4Enda 12Epont
CITY OF SAN LUIS OBISPO
FROM: Jay D. Walter, Director of Public Works
Prepared By: John Webster, Transit Manager
SUBJECT: SLO TRANSIT CAPITAL PROJECTS
RECOMMENDATIONS
1. Approve a resolution authorizing the Public Works Director to execute all required
documents and any Amendments thereto with the California Department of Transportation
and complete the Certifications and Assurances for the Public Transportation
Modernization, Improvement, and Service Enhancement Account Bond Program and
allowing expenditures, Proposition 1B and California Emergency Management Agency
Safety and Security funding.
2. Approve a resolution authorizing the procurement of Transit vehicle replacements through
the use of a Cooperative Procurement Pilot Program and Request for Bid process.
3. Authorize the Finance Director to award contracts and execute Purchase Orders for vehicle
acquisition and facility security equipment if costs are within the budgeted amount.
DISCUSSION
Background
On January 18, 2011 the Council approved the 2010-11 Program of Projects (POP) for SLO
Transit. The funding allocation included various bus and vehicle replacements, transit facility
improvements and operating assistance.. In addition, at its April 6`h meeting, the SLOCOG Board
programmed final FY 2011 and 2012 Proposition 1B projects that now need amendment into the
City's budget. These Capital projects are now fully funded and ready to move forward and will
need a resolution authorizing procurement.
As part of the June 14, 2011 Transit Enterprise Fund Analysis, several capital projects were
reduced slightly due to funding revisions in the final Federal Transportation Assistance (FTA)
apportionment received on May 21, 2011. A summary table of the current Transit capital projects
and revisions is provided below.
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SLO Transit Capital Projects Page 2
TABLE 1 -TRANSIT CAPITAL PROJECTS
Bus Re lacement(Asset#9823) 91087 $ 415,000 $ $ 415,000
Bus Re lacement(Asset#9824) 91088 $ 419,500 $ - $ 419,500
Staff Vehicle Replacement(Asset#0020) 90997 $ 50.,000 $ - $ 50,000
Bus Replacement(Asset#9710)* 91086 $ - $ 420,600 $ 386,000
Facility Security Improvements * 91090 $ $ 56,000 $ 48,100
Bus Capital Engine Rehab 91089 $ $ 56,000 1 $ 56,000
*May 2011 Revised Funding 1 $ 1,417,100 1 $ 1,374,600
The new grant funding allocation, following the May 21, 2011 revisions, is $42,500 less than
anticipated and previously approved by Council. As such, the Transit Enterprise Fund Analysis,
presented to Council in June, included these funding revisions to reflect current grant
appropriations. A summary of funding allocations is provided below in Table 2.
TABLE 2—TRANSIT CAPITAL PROJECTS FUNDING SUMMARY
r,
Bus Replacement(Asset#9823) $ 415,000 $ S $ S 415,000 $ $ s
Bus Replacement(Asset#9824) $ 419,500 S $ S 114,100 $ 305,400 $ s $
Staff Vehicle Repl(Asset#0020) $ 50,000 $ 40,000 $ 10,000 $ . $ - S $ $
Bus Replacement(Asset#9710) $ 386,000 s 342,971 $ - $ $ 43,000 $ $ $
Facility Security lmpr $ 48,100 s $ $ $ S 4,600 $ 43,500 $
Bus Capital Engine Rehab $ 56,000 s 45:000 s s $ 1$ 1$ - Is 11,000
TOTAL $ 1,374,600
Procurement
The program requires adoption of a resolution authorizing the expenditure of Proposition 1B
funds, Public Transportation Modernization, Improvement, and Service Enhancement Account
(PTMISEA) Bond Program and the California Emergency Management Agency (Cal-EMA)
Transit System Safety and Security grant funds. As such, staff recommends the approval of the
attached resolution (Attachment-1) authorizing the Public Works Director to execute all required
documents and any amendments thereto with the California Department of Transportation and
complete the Certifications and Assurances for the PTMISEA Bond Program and allowing
expenditures PTMISEA, Proposition 1B and Cal-EMA Safety and Security funding.
In addition, the program requires adoption of a resolution approving the procurement process for
SLO Transit vehicle replacements. Staff recommends approval of the attached resolution
(Attachment-2) authorizing the procurement of Transit vehicle replacements through the use of a
Cooperative Procurement Pilot Program and Request for Bid (RFB) process and to authorize the
Finance Director to award contracts and execute Purchase Orders for vehicle acquisition and
facility security equipment, if costs are within the budgeted amounts.
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SLO Transit Capital Projects Page 3
FISCAL IMPACT
Following the May 21, 2011 funding revisions, the Transit Fund will be receiving $42,500 less
than previously anticipated for 2010-11 capital projects. The Federal grant apportionment for bus
replacement (Asset # 9710), reduced in May by $34,600 and is now insufficient for the purchase
of a standard-size bus. This capital project will be deferred to accommodate the lower Federal
apportion amount. Staff will continue to seek additional grant funds to augment the
apportionment and fully support a bus replacement. In addition, staff is researching the possibility
of purchasing a smaller, lower-capacity bus, should it meet the needs of the transit system.
The Facility Security Improvements project was reduced by $7,900 due to the May 2011
augmentation in grant funding. This project consists of several smaller security improvement
projects such as modernization of vehicle cameras, software and radios. The reduction of grant
funding will have minimal impact on this capital project. Staff will continue to pursue smaller
modernization improvement projects within the available grant funding.
Staff has already secured funding from both Federal and State transit sources to purchase the
vehicle replacements and provide for transit improvement projects. Due to the volatility of State
and Federal funding, and to minimize negative impacts to the Transit Fund, the procurement
process for these capital projects will be deferred until the grant funding has either been fully
received or made available for immediate reimbursement.
ALTERNATIVES
1. Deny the vehicle replacement purchases. Council could deny the bus replacements at this
time. Staff does not recommend this option as grant funding has already been secured and
approved for these purposes. Additional deferment of purchases could jeopardize the
available grant funding as it may be reallocated to other transit agencies.
2. Modify Funding. Council could direct staff to consider other projects for use of
Proposition 1B and Security grant funds. Staff is not recommending this alternative since
each of these projects is included in the Short Range Transit Plan and the likelihood of
alternative funding for construction is low.
ATTACHMENTS
1. Resolution authorizing expenditure of grant funds
2. Resolution authorizing procurement of Transit vehicle replacement
3. SLOCOG Resolution 11-08
4. Resolution for PTMISEA authorizing regulation adherence and document execution
T:\Council Agenda Reports\Public Works CAR\2011\TRANSMCAR-SLO TRANSIT CAPITAL PROJECTS June 21-201 RCAR SLOTRANSIT
CAPITAL PROJECTS final.doc
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ATTACHMENT#1
RESOLUTION NO. (2011 Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO
AUTHORIZING THE EXPENDITURE OF PROP 1B, PUBLIC TRANSPORTATION
MODERNIZATION, IMPROVEMENT, AND SERVICE ENHANCEMENT ACCOUNT
(PTMISEA) FUNDING AND TRANSIT SYSTEM SAFETY, SECURITY AND
DISASTER RESPONSE ACCOUNT PROGRAM APPLICATION WITH THE
CALIFORNIA EMERGENCY MANAGEMENT AGENCY
WHEREAS, the City of San Luis Obispo (referred hereinafter as the City) operates San
Luis Obispo (SLO) Transit; and
WHEREAS, The City of San Luis Obispo and SLO Transit are eligible applicants for
California Proposition 1B Program funds; and
WHEREAS, the City has determined that the City apportionment of Proposition 1 B,
Public Transportation Modernization, Improvement, and Service Enhancement Account
(PTMISEA) funding be used for SLO Transit capital projects; and
WHEREAS, the City of San Luis Obispo has been allocated $419,539 in the 2010-11
through 2012-13 funding year cycles from the PTMISEA program; and
WHEREAS, the California Transit Security Grant Program (referred hereinafter as
CTSGP) has allocated $4,561 of Proposition 1B (Prop 1B) Safety and Security Grant funding to
be used by the City for capital projects; and
WHEREAS, the California Emergency Management Agency (Cal EMA) has been
delegated the authority to award financial assistance for CTSGP projects and the San Luis
Obispo Council of Governments (SLOCOG) is responsible for making programming
recommendations to Cal EMA; and
WHEREAS, the City of San Luis Obispo is requesting up to $48,076 in the 2010-11
funding cycle from the CTSGP program for SLO Transit Security Enhancements Facility capital
projects; and
WHEREAS, a State assistance grant will impose certain obligations upon the City and will
require the City provide the local share of project costs; and
WHEREAS, the City will provide all annual Certifications and Assurances to the
Proposition 1 B, PTMISEA and CTSGP oversight agencies as required for grant programs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Luis
Obispo as follows:
SECTION 1. the Council authorizes the City Public Works Director or his designee to
submit necessary grant paperwork and other required information for programming of$419,539
in 2010-11-2012-13 PTMISEA funding for the SLO Transit Vehicle replacements; and
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Attachment 1
SECTION 2. the Council authorizes the City Public Works Director or his designee to
submit necessary grant paperwork and other required information for programming of
$48,076,000 in 2010-11 CTSGP funding for the Transit Facility Security Enhancement project
which includes $4,561 in FY 2010/11 local CTSGP funding to be used as local match for grant
purposes; and
SECTION 3. The City Public Works Director or his designee is authorized to execute for
and on behalf of the City, a public entity established under the laws of the State of California, any
actions necessary in the submittal of this or future applications for the purpose of obtaining
financial assistance provided by the Proposition IB, PTMISEA or CTSGP programs
administered by the California Emergency Management Agency.
Upon motion of , seconded by ,
and on the following vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this day of 2011
Mayor Jan Howell-Marx
ATTEST:
Elaina Cano
City Clerk
APPROVED AS TO FORM:
J. Christine Dietrick
City Attorney
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ATTACHMENT#2
RESOLUTION NO. (2011 Series)
RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING THE PROCUREMENT OF TRANSIT VEHICLE REPLACEMENTS
WHEREAS,the City of San Luis Obispo (referred hereinafter as the City) operates San
Luis Obispo Transit (SLO Transit); and
WHEREAS,The City Council chose the clean diesel path on October 15, 2002; and
WHEREAS, California Air Resources Board required transit operators to choose either
the clean diesel or alternative fuel path by January 1, 2003; and
WHEREAS,the City has identified three buses that need to be replaced to comply with
the current emission requirements of the California Air Resources Board; and
WHEREAS,the City has identified one staff vehicle that needs to be replaced; and
WHEREAS, The City of San Luis Obispo and SLO Transit are eligible applicants for
California Proposition Fund Program Policies and Procedures and FTA 5307 funding;
and
WHEREAS, the City has allocated a portion of Proposition 1 B, Public Transportation
Modernization, Improvement, and Service Enhancement Account (PTMISEA) and FTA
5307 funding to be used for SLO Transit capital projects; and
WHEREAS, the City has secured funding from the Federal Transit Administration.
(FTA), Public Transportation, Modernization, Improvement, and Service Enhancement
Account (PTMISEA) which is one of the programs included in Proposition 1 B, the
Transportation Highway Safety, Traffic Reduction, Air Quality and Port Security Bond
Act and Transportation Development Act (TDA) to assist in the City's compliance of the
emission requirements and staff vehicle replacement
NOW THEREFORE,BE IT RESOLVED that the City Council of San Luis Obispo:
SECTION 1. Approves using transit purchasing agreements with Implicit Purchase
Pooling Solutions and the National Joint Powers Alliance to procure transit bus and staff
replacement vehicles that comply with the California Air Resources Board (CARB)
emission standards.
SECTION 2. Authorize the Finance Director to execute Purchase Orders for vehicle
acquisition if costs are within the budgeted amount.
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Resolution No. (2011 Series) ATTACHMENT 2
Page 2
Upon motion of seconded by
and on the following vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this day of 2011.
Mayor Jan Howell-Marx
ATTEST:
Elaina Cano
City Clerk
APPROVED AS TO FO
. C 'stine Dietrick
City Attorney
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ATTACHMENT#3
ATTACHMENT A
SAN LUIS OBISPO COUNCIL OF GOVERNMENTS
RESOLUTION NO. 11-08
RESOLUTION ADOPTING PUBLIC TRANSPORTATION MODERNIZATION, IMPROVEMENT,AND SERVICE
ENHANCEMENT ACCOUNT(PTMISEA)AND TRANSIT SYSTEM SAFETY,SECURITY, AND DISASTER
RESPONSE ACCOUNT PROJECTS FOR FISCAL YEAR 2010/11
The following Resolution is now offered and read:
WHEREAS, the San Luis Obispo Council of Governments, hereinafter referred to as the Agency has been
designated as the Regional Transportation Planning Agency-,and
WHEREAS,Agency has adopted a Regional Transportation Plan directed at the achievement of a balanced
coordinated transportation system;and
WHEREAS, Agency is an eligible project sponsor and may receive state funding from the Public
Transportation Modernization, Improvement, and Service Enhancement Account(PTMISEA)now or sometime in
the future for transit projects;and
WHEREAS, Agency has the legal authority to apply for Transit System Safety, Security, and Disaster
Response Account funds,and has the institutional,managerial and financial capability to ensure proper planning,
management and completion of the grant provided by the State of California and administered by the California
Emergency Management Agency(Cal EMA).
WHEREAS, the statutes related to state-funded transit projects require a local or regional implementing
agency to abide by various regulations;and
WHEREAS, Agency has the legal authority to apply for and approve local projects for the Public
Transportation Modernization, Improvement, and Service Enhancement Account(PTMISEA)and Transit System
Safety, Security, and Disaster Response Account bond programs administered by the State of California and the
California Emergency Management Agency(Cal EMA);and
WHEREAS, Agency held a Public Hearing on April 6, 2011 prior to approving Public Transportation
Modernization, Improvement, and Service Enhancement Account (PTMISEA) and Transit System Safety,
Security,and Disaster Response Account funds for FY 2010/11;and
WHEREAS, said Public Hearing was duly noticed by means of publication of public hearing notices in the
major newspapers in the region.
NOW, THEREFORE, BE IT RESOLVED that Agency, acting as the Regional Transportation Planning
Agency, approves the following Public Transportation Modernization, Improvement, and Service Enhancement
Account(PTMISEA)and Transit System Safety, Security, and Disaster Response Account projects as presented
in Tables A and B:
Approve Resolution 11- 08 approving projects listed in Tables A and B in agenda item A-2
r
On motion by Delegate MEOM seconded by Delegate SHOALS and on the following roll call
vote,to wit
t
AYES: Ferrara, Gibson, Higginbotham, Hill, Marx, Mecham, O'Malley, Patterson, Shoals,
Strong, Teixeira, Yates
t
NOES: None
A-2-7
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1
ATTACHMENT#3
ABSENT: None
ABSTAINING: None -
The foregoi �u�tio�n' heyy adopted this 6'"day of April 2011.
i
Brice C-Abson, President
San Luis Obispo Council of Governments
ATTEST:
c i
Ronald L. De Cali,Executive Director
San Luis Obispo Council of Governments
APPROVED AS TO FORM AND LEGAL EFFECT:
Rita L. Weall Legal Counsel
Date: $1 11 ZO I 1
4
i
i
A-2-8
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ATTACHMENT#3
SAN LUIS OBISPO COUNCIL OF GOVERNMENTS
STAFF REPORT
MEETING DATE: April 6,2011
SUBJECT: FY 2010111 Proposition 1B "Transit" and"Safety K Security"Programming
SUMMARY
This staff report recommends awarding 10 projects a total of$6,455,910 in Proposition 113 funding, subject to
certain conditions. In all, 10 transit vehicles,4 transit centers and communications equipment are recommended
for funding(See Tables A and B below).
A total of 20 project applications and requests were submitted for both the "Transit" and "Safety & Security'
Proposition 1B programs totaling $13,367,321. The total amount eligible for programming for the SLO County
region is$6.4M, with approximately$2 million to be programmed at a future date. Funding availability is subject
to State bond sales. Staff believes that getting projects in the State queue now is the highest priority so when
funding is made available, projects for the region will be in a better position to receive funds. Those projects not
recommended for funding in FY 10/11 and 11/12 are provided in Tables E and F (Page A-2-5). A summary of all
projects is included in Tables G and H (Page A-2-6).
Table A-Recommended for Funding
Prop 1B'Transit Project Title FY 10/11 811112 Combined
Regional Operator Total
1 Paso Robles Transit Vehicles (3) $538,055 $31,945 $570,000
2 Gro%er Beach Train Station Expansion $1,000,000 $0 $1,000,000
3 RTA Coaches 2) $651,702 $298,298 $950,000
4 SCAT Coaches(3) $1,168,068 $106,932 $1,275,000
5 County Transit Vehicles (1) $75,285 $19,715 $95,000
6 AtascaderoTransit Center $882,823 $17,177 $900,000
7 RTA Property Procurement $700,000 . $298,295 $998,295
8 SLO Transit Coach(1) $305,422 $114,117 $419,539
$5,321;355 $886,479 $6,207,834
Table B -Recommended for Funding_
Prop 1B "Safety&Security"Project Title Regional Operator Total
9 RTA/SCATRadids, AVL, GPS, APC, Cameras $169,176 $30,824 $200,000
10 SLO Transit Facility Safety& Security Project $43,515 $4,561 1 $48,076
$212,691 $35,385 $248,076
Note:Automatic Vehicle Locator(AVL),Global Positioning System(GPS),Automatic Passenger Counter(APC).
RECOMMENDATIONS
Staff: Adopt resolution(Attachment A)approving Proposition 1 B projects in Tables A and B.
SSTAC: Support staff recommendation
TTAC: Support staff recommendation
CTAC: Support staff recommendation
f
BACKGROUND
The Public Transportation Modernization, Improvement; and Service Enhancement Account Program(PTMISEA)
was created by Proposition 1 B. the.Highway Safety, Traffic Reduction,Air Quality, and Port Security Bond Act of
2006. Of the $19.925 billion available to Transportation statewide, $3.6 billion dollars was allocated to PTMISEA
to be available to transit operators over a ten-year period. Funds may be used for transit rehabilitation, safety or
modernization improvements,capital service enhancements or expansions, new capital projects, bus rapid transit
A-2-1
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ATTACHMENT 4
City of San Luis Obispo
Page 1
Public Transportation Modernization, Improvement, and Service
Enhancement Account (PTMISEA) Bond Program
Certifications and Assurances
Project Sponsor: San Luis Obispo Council of Governments;
City of San Luis Obispo-SLO Transit/Lead aeencv
Effective Date of this Document: June 7. 2011
The California Department of Transportation(Department) has adopted the following
certifications and assurances for the Public Transportation Modernization, Improvement,
and Service Enhancement Account(PTMISEA)bond program. As a condition of the
receipt of PTMISEA bond funds, project sponsors must comply with these terms and
conditions.
A. General
(1) The project sponsor agrees to abide by the current PTMISEA Guidelines
(2) The project sponsor must submit to the Department a PTMISEA Program
Expenditure Plan, listing all projects to be funded for the life of the bond, including
the amount for each project and the year in which the funds will be requested.
(3) The project sponsor must submit to the Department a signed Authorized Agent form
designating the representative who can submit documents on behalf of the project
sponsor and a copy of the board resolution appointing the Authorized Agent.
B. Project Administration
(1) The project sponsor certifies that required environmental documentation is complete
before requesting an allocation of PTMISEA funds. The project sponsor assures that
projects approved for PTMISEA funding comply with Public Resources Code §
21100 and § 21150.
(2) The project sponsor certifies that PTMISEA funds will be used only for the transit
capital project and that the project will be completed and remains in operation for its
useful life.
(3) The project sponsor certifies that it has the legal, financial, and technical capacity to
carry out the project, including the safety and security aspects of that project.
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ATTACHMENT 4
City of San Luis Obispo
Page 2
(4) The project sponsor certifies that they will notify the Department of pending
litigation, dispute, or negative audit findings related to the project,before receiving an
allocation of funds.
(5) The project sponsor must maintain satisfactory continuing control over the use of
project equipment and facilities and will adequately maintain project equipment and
facilities for the useful life of the project.
(6) Any interest the project sponsor earns on PTMISEA funds must be used only on
approved PTMISEA projects.
(7) The project sponsor must notify the Department of any changes to the approved
project with a Corrective Action Plan (CAP).
(8) Under extraordinary circumstances, a project sponsor may terminate a project prior to
completion. In the event the Project Sponsor terminates a project prior to completion,
the Project Sponsor must(1) contact the Department in writing and follow-up with a
phone call verifying receipt of such notice; (2) pursuant to verification, submit a final
report indicating the reason for the termination and demonstrating the expended funds
were used on the intended purpose; (3) submit a request to reassign the funds to a new
project within 180 days of termination.
(9) Funds must be encumbered and liquidated within the time allowed in the applicable
budget act.
C. Reporting
(1) Per Government Code § 8879.55, the project sponsor must submit the following
PTMISEA reports:
a. Semi-Annual Progress Reports by February 15`h and August 15`h each year.
b. A Final Report within six months of project completion.
c. The annual audit required under the Transportation Development Act(TDA),
to verify receipt and appropriate expenditure of PTMISEA bond funds. A
copy of the audit report must be submitted to the Department within six
months of the close of the year(December 31) each year in which PTMISEA
funds have been received or expended.
D. Cost Principles
(1) The project sponsor agrees to comply with Title 2 of the Code of Federal Regulations
225 (2 CFR 225), Cost Principles for State and Local Government, and 49 CFR, Part
18, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments.
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ATTACHMENT 4
City of San Luis Obispo
Page 3
(2) The project sponsor agrees, and will assure that its contractors and subcontractors will
be obligated to agree, that (a) Contract Cost Principles and Procedures, 48 CFR,
Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to
determine the allowability of individual project cost items and(b) those parties shall
comply with Federal administrative procedures in accordance with 49 CFR, Part 18,
Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments. Every sub-recipient receiving PTMISEA funds as a
contractor or sub-contractor shall comply with Federal administrative procedures in
accordance with 49 CFR, Part 18, Uniform Administrative Requirements for Grants
and Cooperative Agreements to State and Local Governments.
(3) Any project cost for which the project sponsor has received payment that are
determined by subsequent audit to be unallowable under 2 CFR 225, 48 CFR,
Chapter 1, Part 31 or 49 CFR, Part 18, are subject to repayment by the project
sponsor to the State of California(State). Should the project sponsor fail to reimburse
moneys due to the State within thirty(30) days of demand, or within such other
period as may be agreed in writing between the Parties hereto, the State is authorized
to intercept and withhold future payments due the project sponsor from the State or
any third-party source, including but not limited to, the State Treasurer and the State
Controller.
E. Record Retention
(1) The project sponsor agrees, and will assure that its contractors and subcontractors
shall establish and maintain an accounting system and records that properly
accumulate and segregate incurred project costs and matching funds by line item for
the project. The accounting system of the project sponsor, its contractors and all
subcontractors shall conform to Generally Accepted Accounting Principles (GAAP),
enable the determination of incurred costs at interim points of completion, and
provide support for reimbursement payment vouchers or invoices. All accounting
records and other supporting papers of the project sponsor, its contractors and
subcontractors connected with PTMISEA funding shall be maintained for a minimum
of three(3) years from the date of final payment and shall be held open to inspection,
copying, and audit by representatives of the State and the California State Auditor.
Copies thereof will be furnished by the project sponsor, its contractors, and
subcontractors upon receipt of any request made by the State or its agents. In
conducting an audit of the costs claimed, the State will rely to the maximum extent
possible on any prior audit of the Project Sponsor pursuant to the provisions of
federal and State law. In the absence of such an audit, any acceptable audit work
performed by the project sponsor's external and internal auditors may be relied upon
and used by the State when planning and conducting additional audits.
(2) For the purpose of determining compliance with Title 21, California Code of
Regulations, Section 2500 et seq., when applicable, and other matters connected with
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ATTACHMENT 4
City of San Luis Obispo
Page 4
the performance of the project sponsor's contracts with third parties pursuant to
Gove=ent Code § 8546.7, the project sponsor, its contractors and subcontractors
and the State shall each maintain and make available for inspection all books,
documents,papers, accounting records, and other evidence pertaining to the
performance of such contracts, including,but not limited to, the costs of
administering those various contracts. All of the above referenced parties shall make
such materials available at their respective offices at all reasonable times during the
entire project period and for three (3) years from the date of final payment. The
State, the California State Auditor, or any duly authorized representative of the State,
shall each have access to any books, records, and documents that are pertinent to a
project for audits, examinations, excerpts, and transactions, and the project sponsor
shall furnish copies thereof if requested.
(3) The project sponsor, its contractors and subcontractors will permit access to all
records of employment, employment advertisements, employment application forms,
and other pertinent data and records by the State Fair Employment Practices and
Housing Commission, or any other agency of the State of California designated by
the State, for the purpose of any investigation to ascertain compliance with this
document.
F. Special Situations
(1) A project sponsor may lend its unused funds from one year to another project sponsor
for an eligible project, for maximum fund use each fiscal year(Julyl —June 30). The
project sponsor shall collect no interest on this loan.
(2) Once funds have been appropriated in the budget act, a project sponsor may begin a
project with its own funds before receiving an allocation of bond funds,but does so at
its own risk.
(3) The Department may perform an audit and/or request detailed project information of
the project sponsor's PTMISEA funded projects at the Department's discretion at any
time prior to the completion of the PTMISEA program.
I certify all of these conditions will be met.
AGENCY NAME: City of San Luis Obispo/SLO Transit
BY:
Jay D. Walter, PE, Director, San Luis Obispo Public Works
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ATTACHMENT 4
City of San Luis Obispo
Page 5
EXHIBIT A
RESOLUTION NO. (2011 Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO AUTHORIZING THE CERTIFICATIONS AND ASSURANCES FOR
THE PUBLIC TRANSPORTATION MODERNIZATION, IMPROVEMENT,AND
SERVICE ENHANCEMENT ACCOUNT BOND PROGRAM
WHEREAS, the City of San Luis Obispo is an eligible project sponsor and may receive
state funding from the Public Transportation Modernization, Improvement, and Service
Enhancement Account(PTMISEA) now or sometime in the future for transit projects;
and
WHEREAS, the statutes related to state-funded transit projects require a local or
regional implementing agency to abide by various regulations; and
WHEREAS, Senate Bill 88 (2007) named the Department of Transportation
(Department) as the administrative agency for the PTMISEA; and
WHEREAS, the Department has developed guidelines for the purpose of administering
and distributing PTMISEA funds to eligible project sponsors (local agencies); and
WHEREAS, the City of San Luis Obispo wishes to delegate authorization to execute
these documents and any amendments thereto to the Public Works Director or his
designee,
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of San Luis
Obispo that the fund recipient agrees to comply with all conditions and requirements set
forth in the Certification and Assurances document and applicable statutes, regulations
and guidelines for all PTMISEA funded transit projects.
NOW THEREFORE,BE IT FURTHER RESOLVED that the Public Works Director
or his designee be authorized to execute all required documents of the PTMISEA
program and any Amendments thereto with the California Department of Transportation.
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ATTACHMENT 4
City of San Luis Obispo
Page 6
On motion of seconded by
, and on the following vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was passed and adopted this day of 72011.
Mayor Jan Howell-Marx
ATTEST:
Elaina Cano
City Clerk
APPROVED AS TO FORM:
J. Christine Dietrick
City Attorney
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