HomeMy WebLinkAbout08/16/2011, SS1 - EMERGENCY OPERATIONS PLAN STUDY SESSION 0
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CITY OF SAN LUI S O B I S P O
FROM: Charlie Hines, Fire Chief CH
Prepared By: Julie Cox, Administrative Analyst
SUBJECT: Emergency Operations Plan Study Session
RECOMMENDATION
Receive a presentation on the City's Emergency Operation Plan and the role of the City
Council during an activation of the Emergency Operations Center. -
DISCUSSION
Background
The City of San Luis Obispo's Emergency Operations Plan (EOP) was approved June 7,
2011. At that time City Council members requested a study session for orientation of the
Emergency Operations Plan and the City Council's role during an activation of the
Emergency Operations Center.
The approved City Emergency Operations Plan is in the same format and consistent with
the San Luis Obispo County Emergency Operations Plan. This Plan is an extension of
the State Emergency Plan and is written to be compliant with the California Standardized
Emergency Management System (SEMS), the National Incident Management System
(NIMS) and the National Response Framework (NRF). This plan provides policy and
practical guidance for the coordination of planning efforts involving City Departments,
County and State government and related organizations that will serve the citizens and
visitors of San Luis Obispo during an emergency or disaster.
The EOP is considered our "Basic Plan" made up of 5 parts with a number of smaller
individual hazard specific plans, called "Annexes," that make up the complete EOP.
Parts 1 through 5 contain San Luis Obispo City specific information, where possible, to
allow for a custom plan based on the profile of San Luis Obispo, its infrastructure, its
resources and its hazards and threats.
There is a wealth of information in this new EOP that reads like a textbook and should be
thought of as one for those in the City who need information for planning and training
during non-emergency times. However, during times of emergency response and
recovery, the EOP will be very helpful because all crucial information can be found in
one location to assist in the emergency management effort.
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Parts 1 through 3 contain information on emergency management systems, mutual aid,
continuity of government, extended response operations and in depth information on
Emergency Operations Center activation for the City with roles and responsibilities for
City staff that fill positions in the Emergency Operations Center.
Part 4 of the new EOP is dedicated to disaster recovery and has important information
about Local Emergency and State of Emergency declarations, disaster assistance
programs and their requirements and explains the application processes.
Part 5 of the new EOP includes the following individual hazard specific plans:
Earthquake, Nuclear Power Plant, Hazardous Materials, Storm-Flood, Wildland Fire,
Information Technology Recovery Plan and the Multi-Casualty Incident Plan. These
plans are not new to the City and many of them are currently under revision to include a
connection to the new EOP and to update references to the recently approved changes in
the City Municipal Code, Section 2.24—Emergency Services.
Activation of the Disaster Council
In the event of an emergency the Emergency Services Director(staffed by the City
Manager or Assistant City Manager) will coordinate the activation of the Disaster
Council as needed.
Role of City Council during activation of the Emergency Operations Center
The Disaster Council which is comprised of the City Council will represent the City and
the citizens of the community during the emergency/disaster by proclaiming Local and
State Emergencies, and approving emergency orders, policies and resolutions to aid in the
mitigation of the emergency/disaster. The Disaster Council will maintain communications
with the Emergency Services Director (ESD) and assist the ESD with communications to
the public about the current situation and future actions to be taken.
Responsibilities
• Proclaim and/or ratify a Local Emergency. (Must be done within 10 days of
the event to qualify for assistance from the State's Disaster Assistance Act).
• Approve emergency orders and other emergency resolutions as needed.
• Confirm continuity of government for all leadership positions of the City.
• Maintain communications on a regular basis with the ESD.
• Ensure that the ESD has clear policy direction.
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Activation Phase
• Report to City EOC (alternative location) as requested by the ESD.
• Use an activity log to document Disaster Council activity during the
emergency.
• Identify needs of the community and report these back to the ESD.
• Obtain initial briefing from the ESD or the EOC Director.
Operational Phase
• Ratify proclamation of Local Emergency made by the ESD within 7 days of
the event.
• Review, at least every 14 days, the need for continuing the Local Emergency
and proclaim the termination of the Local Emergency as conditions warrant.
• Following the proclamation of a Local Emergency, the Disaster Council may
request the Director of Cal EMA concur with the local proclamation and
provide assistance under the State's Natural Disaster Assistance Act.
• Following the proclamation of a Local Emergency, the Disaster Council may
request that the Governor proclaim a State of Emergency. (This request will be
forwarded to the Director of Cal EMA, with a copy of the Local Emergency
Declaration and the City's damage assessment summary).
• Give consideration to requesting a Presidential declaration if warranted. Such
a request must go through the Governor's Office. (A Presidential declaration
can make available a number of federal disaster programs).
• Exercise all authority granted by local ordinances.
• Upon request of the Public Information Officer (PIO) or Liaison Officer, host
and accompany VIPs and governmental officials on tours of the
emergency/disaster area. Coordinate all tours with PIO.
• Provide interviews to the media as arranged by the PIO, using information
approved for dissemination.
• Refer all requests for information to the ESD or the PIO.
• Participate in community meetings at the request of the ESD to discuss
emergency response and recovery issues.
• Visit and represent the City at shelter sites as appropriate.
• Review regularly the City's ability to provide city services (leadership,
personnel, facilities, utilities, infrastructure and continued emergency response
capability).
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• Attend briefings with the ESD.as necessary.
Demobilization Phase
• Provide Documentation Unit with a copy of Disaster Council activity logs.
• Encourage post-event discussions in the community to identify perceived
areas of improvements in handling of the emergency/disaster.
• Receive emergency response and recovery After-Action Reports.
In summary, the study session will provide an orientation to the City Council on the
City's EOP and the role of the City Council as the Disaster Council during the activation
of the Emergency Operations Center. Questions from the City Council will be addressed
at the study session or with follow up information if needed.
FISCAL IMPACT
There is no fiscal impact associated with this study session.
COUNCIL READING FILE
The Emergency Operations Plan is available in the Council Reading File.
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