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Home My WebLink About11/15/2011, C3 - APPROVAL OF PUBLIC ART FOR THE MEADOW PARK COMMUNITY GARDENS council 11-15-2011 acEnaa uEpoRt ,=H G3 CITY OF SAN LUIS OBISPO FROM: Shelly Stanwyck, Director of Parks and Recreation Prepared By: Shannon Bates, Public Art Manager SUBJECT: APPROVAL OF PUBLIC ART FOR THE MEADOW PARK COMMUNITY GARDENS RECOMMENDATION 1. As recommended by the Public Art Jury and the Architectural Review Commission (ARC), approve the public art piece entitled Roots of Community for the community gardens in Meadow Park. 2. Authorize the City Manager to execute an agreement with the artist for$65,000 for completion of the project. DISCUSSION Background Through the generous donations and tireless work of three local Rotary Clubs, Rotary Club of San Luis Obispo, Rotary Club of San Luis Obispo Daybreak, and Rotary Club of San Luis Obispo de Tolosa, in 2010 Community Gardens were established at Meadow Park (Attachment 1). In discussions about the City's Public Art Program the City Council felt that the new Rotary Community Gardens offered an ideal opportunity for a public art project. In January 2010 Council approved a funding allocation for a public art project at the gardens. In addition, Cydney Holcomb, a San Luis Obispo neighborhood advocate who passed away in the summer of 2009, donated via her estate funds to the City for a public art project. Moreover, Cydney's friends and family made additional donations to recognize her contribution. To honor Cydney's untiring commitment to quality neighborhoods and love for San Luis Obispo, the Meadow Park Community Garden was deemed the perfect fit for the Cydney Holcomb honorary public art project. Public Art Jury Review In February 2011,'a request for qualifications (RFQ) was released nation-wide. One hundred eleven (I 11) artists responded to the RFQ. A public art jury consisting of Ann Malek (gardener/neighbor), Gini Griffin (Artist), Meryl Perloff (Artist), Christine Mulholland (former City Council member and friend of Cydney Holcomb), Barbara Radovich (ArtsObispo/Arts Council), Hal Hannula (Public Works staff), Donna Lewis (Rotary representative), Charlene Rosales (Rotary representative) and Ken Hampian (former City Manager and friend of Cydney 0-1 i Approval of Public Art for the Meadow Park Community Gardens Page 2 Holcomb) convened on several occasions to review the artists' qualifications. The jury eventually invited six artists to present a proposal to the jury. To evaluate each artist's proposal the jury used the following Guidelines for Public Art (see Attachment 2 for Guidelines): 1. Artistic excellence. 2. Appropriateness of scale, form,material, content, and design relative to the environment. 3. Relationship to the social, cultural, and historical identity of the building. . 4. Appropriateness of materials relative to structural and surface integrity, protection against theft, vandalism, public safety, and weathering. 5. Ease of maintenance. 6. Appropriateness of proposed method of installation of artwork, and safety and structural factors involved in installation. After presentations by each of the artists and much discussion/deliberation; the jury unanimously selected the piece Roots of Community by Boulder Colorado artist Joshua Weiner. The jury felt the piece: "was unique and made a substantial statement", "added a new structural element (marble) to the City's public art collection", and "was stunning." Project Description Roots of Community consists of several sculptural elements; a large ring in front of the garden entrance, a small ring resting on a pedestal in the garden's common area as well as 4 benches with text extending upward (see Attachment 3 for renderings). The rings and pedestals symbolize eternity and wholeness while the text on the four benches reflects the inspiration of the Rotarians and Cyndney Holcomb. With the exception of the bench trellis (which will be created out of stainless steel) each piece will be fabricated from one marble block, resulting in sustainable, zero waste fabrication as well as representing the sculpture's interconnectivity. The smaller ring is cut from the center of the larger ring and the pedestal comes from the core of the ring. Finally the comers of the original marble block become the benches. Engineered footings will anchor each piece to a concrete pad and stainless steel rods and engineered epoxy will pin together the rings to the pedestals. A silicone sealer will be applied to the marble to ensure ease of routine cleaning and graffiti removal. Lighting will consist of one light fixture per sculptural element to provide illumination at night. ARC Review On October 3 2011, artist Joshua Wiener presented Root of Community to the ARC for consideration. Using the Guidelines for Public Art, the ARC found that the artwork meets the criteria for public art and recommended its approval (5 to 0)to the City Council (Attachment 4). C3-2 J Approval of Public Art for the Meadow Park Community Gardens Page 3 FISCAL IMPACT $70,000.00 of Public Art in Lieu Fees, General Fund allocations for Public Art, and donations is available for this project. $65,000 is proposed to be allocated to the artist for design, engineering, fabrication and installation with the remaining funds held in reserve for finalist's stipends, the identification plaque, and the dedication ceremony. The following table outlines the funding sources for the project: Project Funding Public Art In- fOO9-11 General Holcomb Total Project Lieu Fee Fund Public Art Trust/Community Funding Allocation Donations Meadow Park Community Gardens $8,200 $31,800 $30,000 $70,000 ALTERNATIVES The Council could reject the art piece and direct staff to reissue the RFQ. This is not recommended based upon the process undertaken to select the art piece and the support for the selection as identified above. ATTACHMENTS 1. Vicinity Map 2. Guidelines for Public Art 3. Renderings of proposed artwork 4. ARC Resolution T:\Council Agenda Reports\Parks&Recreation CAR\Pubhc Art\Meadow Park Community Gardens CAR.doc C3-3 8311 :1��11 mmmIm 111 : 11 BM • � R w��7T"'+7.�i b`` ({'' .lf ....��vy1331ki1lJJ��S6{ � J a`kt�y��Y! 'n ■ _ MEN EME WON, MEN MEN MEN MEN A .' ' ' w � r` t�h a��t.,4 xCFftY1F'�+} 1 liu+'J.�✓'?a ' w . I , - MEN MEN �c�- -■ N�■■■c� ■®® ♦ NINEMEN �� _ . 111ME ONENINE MIA VICINITY MAP file No. 113=11 '1 2333 Meadow ♦ 111. �.� . , �. � -•r' �� 111. ■1 1 J GUIDELINES FOR PUBLIC ART ATTACKr0ENT_1f Architectural Review Commission Criteria 1. Publicly funded public art shall be located within the public right-of-way, a public building or otherwise shall be easily visible or accessible from a public right-of-way. Interior locations for public art are permitted, and shall be freely open and accessible to the public. 2. Privately funded public art shall be located on privately owned land or buildings which are places of high visibility to the public. Such places shall be in exterior locations, and not within buildings. If privately funded public art is donated to the City,Guideline No.I above applies to location of art. 3. Consideration shall be given to the size, massing, location and scale of the proposed piece and to potential conflicts with present or future vegetation or construction. 4. Public art shall be compatible with the immediate site and neighborhood in terms of historic, social and cultural characteristics, architectural scale, materials, land use, and geographical and environmental context. 5. The design and placement of public art shall not impede pedestrian or vehicle traffic, or conflict with public or private easements. 6. Consideration shall be given to any public safety or public health concerns created by the artwork. 7. Public art shall be integrated with the site and/or building, and include landscaping, lighting, interpretive information and other amenities where appropriate. 8. Public art shall be securely installed. Public Art Jury Criteria 1. Public artwork shall be original and of high artistic quality and shall not include any signage or other advertisement or logo, literal or abstract. 2. Public art should be considerate of the immediate site and neighborhood in terms of historic, social and cultural characteristics, architectural scale, materials, land use, and geographical and environmental context. 3. Public art shall be integrated with the site, and include landscaping, lighting, interpretive information and other amenities where appropriate. 4. Permanent public art shall be constructed of durable, high-quality materials and require minimal or no maintenance. Temporary public art shall be constructed of materials appropriate to its duration of public display. 5. A wide variety of artistic expression is encouraged. However, expressions of profanity, vulgarity or obvious poor taste are inappropriate. Other Review Criteria Public art proposed for areas of high historical sensitivity, such as Mission Plaza and its creek, should be given the closest scrutiny, including input from the Cultural Heritage Committee, before approval by the .jury. G:\ADMIN\Public An\Policies&Procedures\FINAL Revised Policy and Procedures\Guidelines for Public An Revised final draft 10808.doc C3-5 l�.r� /jam• / ,�J�/ ,14 � tH• '}S,\" ( ��(a 171,,��i/i� i rV I 0 i . i i y .7 1/ Y `moi♦ )r I meq: a �' NOW ,Fr• ... 4 �!bpi - I _ i arrAcHMElut RESOLUTION NO.ARC-1014-11 A RESOLUTION OF THE SAN LUIS OBISPO ARCHITECTURAL REVIEW . COMMISSION FINDING THAT THE PROPOSED PUBLIC ART ENTITLED "ROOTS OF COMMUNITY" MEETS THE CITY'S GUIDELINES FOR PUBLIC ART FOR THE COMMUNITY GARDENS AT MEADOW PARK (2333 MEADOW STREET; ARC PA 113-11) WHEREAS, the Architectural Review Commission of the City of-San Luis Obispo conducted a public hearing in the Council Hearing Room of City Hall, 990 Palm Street, San Luis Obispo, California, on October 17, 2011, pursuant to a proceeding instituted under application ARC PA 113-11, City of San Luis Obispo Parks &Recreation Department, applicant; and WHEREAS, notices of said public hearing were made at the time and in the manner required by law; and WHEREAS, the Architectural Review Commission has duly considered all evidence, including the testimony of the applicant, interested parties, and the evaluation and recommendations by staff, presented at said hearing. NOW, THEREFORE, BE IT RESOLVED, by the Architectural Review Commission of the City of San Luis Obispo as follows: Section 1. Findin s. 1. The proposed artwork is consistent with the City's Guidelines for Public Art, as stated in the City's Public Art Manual, Appendix C. 2. The Art Jury approved the artwork design on August 1, 2011. 3. The public art application complies with the standards set forth in the Community Design Guidelines. 4. The project is categorically exempt from.environmental review (CEQA Guidelines, Section 15311). Section 2. Action. The Commission hereby supports public art application ARC PA 113-11 allowing installation of the public art for the Meadow Park Rotary Community Gardens at 2333 Meadow Street and recommends approval to the City Council, subject to the following conditions and noting two code requirements. Conditions 1. The sculpture shall be installed in full conformance with the plans reviewed and approved by the ARC and stamped with Community Development Department approval. A building permit shall be obtained prior to installation of the sculpture. C3-8 P49EP;T Resolution No. ARC-1014-11ATTACHMENT— Page � Page 2 2. Along with plans submitted for a building permit, an appropriate low-level lighting shall be reviewed and approved by the Community Development Department to ensure that the art pieces are properly illuminated for public viewing but that glare or light spillage is not created. A solar lighting option may be considered. 3. Final installation details shall be included as part-of the plans submitted for a building permit to the review and approval of the Community Development Director. The building plan submittal shall include a complete site plan showing the horizontal control and location of all art pieces, existing improvements, the electrical point of connection, electrical service requirements, scope of work required by the.City, and any water service piping or extension from the garden irrigation piping system. 4. The final site plan shall locate the larger piece outside of the truck and trailer turning area between the existing driveway approach and garden entrance. The final art placement and review of the required maneuverability shall be approved to the satisfaction of Public Works Department. The outside piece may be located closer to South Street, the driveway could be relocated, or the piece could be moved closer to the entrance or within the garden entirely. 5. The building permit submittal shall include a complete structural analysis prepared by a California licensed civil engineer or architect. The structural elements of the artwork shall be reviewed by the Building Division and Public Works Department to verify structural integrity prior to the issuance of the building permit. 6. A final construction, staging, and access plan shall be approved to the satisfaction of the Public Works Department and Parks Maintenance staff prior to building permit issuance. 7. The City's Public Works Department is responsible for providing all maintenance necessary to preserve the public art in good condition and to protect it against physical defacement, mutilation, or alteration. 8. The City of San Luis Obispo shall assume full responsibility and liability for the piece once approved, installed, and completed. 9. Consider alternatives to the script design as proposed to better integrate commemorative elements into the interior art pieces and address safety concerns. Code Requirements 1. A soils report may be required in order to determine soil and seismic design parameters. The engineer of record may define the minimum code assumptions and justify a design without the need for an updated soils report. 2. The submittal of working drawings shall include a special inspection program. Special inspections may include, but are not limited to, structural welding, soils investigation/inspections, and structural observations. C3-9 Resolution No.ARC-1014-11ATThMMUT_`" � `" Page 3 On motion by Commissioner Wynn, seconded by Commissioner Ehdaie, and on the following roll call vote: AYES: Commrs. Wynn, Ehdaie, Duffy, Hopkins, and Curtis NOES: None REFRAIN: None ABSENT: Commrs. McCovey-Good and Palazzo The foregoing resolution was passed and adopted this 17'hday of October, 2011. Pam Ricci, Secre ly Architectural Review Commission C3-10 RED FILE MEETING AGENDA DATE 6 ITEM criiai�I�VI��CII1°�ri�lllll council mcmoizanbum hard copr, email: o COUNCIL n CDD DIR a Cr Y NOR o FIT Out DATE: November 15, 2011 p AMa1 c FMCHU c MORNEY a PWDM c CLMUUORIG Cl POLICECIM o PD1 o PAW&RECDD: TO: City Council C TRMUNE n um.DIR a NEW TDM O HR DIR 13 SLOCnTNM COUNCIL VIA: Katie Lichtig, City Manager a CITY MGR o ct8tx FROM: Shelly Stanwyck, Director of Parks and Recreation Prepared By: Shannon Bates, Recreation and Public Art Manager SUBJECT: RED FILE: C3 APPROVAL OF PUBLIC ART FOR THE MEADOW PARK COMMUNITY GARDENS This Red File is intended to respond to a series of questions posed by Council Member Ashbaugh in preparation for the consideration of item C3, Approval of Public Art for the Meadow Park Community Gardens,November 15, 2011. 1.Please supply a site plan to us in the Council Office indicating how each piece is to be placed in relation to the Community Garden. It's not clear whether the "benches," in particular,would require that certain garden plots be given up for their placement. If so, what plans are anticipated to assure "no net loss" of garden plots? Staff Response: As proposed,the art pieces would be installed at the entrance to the Meadow Park Community Garden (the large marble ring) and in the garden's existing common area(the smaller marble ring on the pedestal and benches). The attached aerial photo shows the art pieces in relation to the existing garden plots; the installation would not result in a loss of any garden plots. 2. How did we provide notice or outreach to: a)The Community Garden users who will experience this artwork most directly? And b) The Meadow Park planned development neighborhood adjacent to this installation? Staff Response: Pursuant to the City's public art policy addressing the make-up of an art jury; a neighbor and a gardener were members of the nine member art jury for this project. In addition, postcard notices were sent to all owners and tenants within 300 feet of Meadow Park prior to the Architectural Review Committee (ARC) meeting. Two neighbors came to the ARC meeting on October 17, 2011 and provided comments. 3. I note the condition #9 in the ARC Conditions for this project is "Consider alternatives to the script design as proposed to better integrate commemorative elements into the interior art C pieces and address safety concerns." What specifically are these concerns? What options are being considered? What materials will be used both for the script and for the structural elements used to affix the words to the "benches?" Would not these elements prevent the use of these marble blocks as benches? And finally- how can we be assured that these vertical script elements will be vandal-proof? Staff' Response: At the October 17, 2011 ARC meeting, the main issue brought up by both members of the public that spoke, as well as by ARC Committee members, were safety concerns stemming from their concern about the possibility of the script attachments to the benches being used by children for climbing. The ARC appreciated the goals of the artist with the script attachments (the vertical pieces of stainless steel attached to the benches that are words) and did not want to dictate a specific change to the design. The condition added by the ARC was specifically composed to provide for flexibility with final details regarding this aspect of the design. If the script attachments were retained, the ARC wanted assurances that the attachments were of substantial construction and had structural integrity. Upon further discussions with the artist he has decided that the script will be 1/4" stainless steel. Furthermore, the script is welded to stainless steel rods that are set in epoxy and drilled 8 inches into the stone of the benches. The rod attachments are internal and would not interfere with the use of the benches for seating. Finally, a silicone coating will be added to the marble and steel to assist with removing any graffiti that might occur. 4. After allocating the funds needed for this project from the General Fund and the In-Lieu Public Art fund, how much is left in each of these accounts? Staff Response: The funding for this project was allocated from the 2009-11 Public Art Fund which is a combination of the two year financial plan CIP public art allocation and private development in-lieu fees. Five projects were approved by Council (January 2010) for use of these funds: Box Art, Santa Rosa Skatepark, 9-11 Memorial/Dispatch Center, City/County Library murals, and Meadow Park Community Gardens. In addition to allocating these funds to specific projects during the two year financial plan some funds were held in reserve and some funds were allocated towards the public art maintenance fund. In total, all the public art funds for 2009-11 were allocated to one of these sources (see table below). l ; - c t Ar"C>U"t Arn<>urit Arn<>urit I - - • (2007-0-D) .• • Maintenance. 15;000 15;.000 30,000 Reserve : 28,500 g 39,500 Buena Vista/Monterey "90,000.' 90.000Quaglino Bridge 12,500 , -_ 12,500Little Theatre Sidewalk 10,000 0 Bridge Enhancements 12,800 15,000 47,200 130,000 Marsh/Higuera Fountain 42,000 _ 48,000 _ 40,000 130,000 OhOreat'S'Pirit 10,000 10;000' Community Gard"eri"-- - - - - -' - _ :"-- -"8,200 - (Meadow Park) 31.,800 1 5,400 55,400 9-.11 Memorial 70,000 70,000 _BoxArt - _ 34,000 . _ � _.. '34.000 BoxArt 2 22000 22000 Library Mural 35,000 55,000 Santa Rosa Skate Paris design -. .... .... .. . . .. __30,000 - _ 30,000 fabricate instal lation 5. As an aside,we need to update the pdf file linked to the City's web site that contains our Public Art Policies and Procedures at http://www.slocity.ory/parksandrecreation/download/liublicart/art policyprocedures.pdL As viewed on my laptop,it appears to be riddled with unaccountable spaces that make it difficult to read, probably as a result of a software compatibility problem. Staff Response: For the most current version of the public art policy manual as well as other public art "news"; please access the program's website directly at www.slol)ublicart.com. We will make sure all web browsers are re-directed to this site when searching for public art information. 9 MEADOW PARK CH _ = _ _ - -- -amu � � :� - - _ J� � -_ - �• location jer proposed Art Pie o Approx. location of ` proposed Art Piece s Meadow Park I Community Garden o ` •' n _ o Q Y Ly - • COMMUNITY GARDEN _ @9mW, 8" DG Path OY - Proposed Art Piece Location ccess " > Point 4 n T u M g Access ? 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