HomeMy WebLinkAbout01-08-2013 2013-15 financial plan workshop agendasSection 1
WORKSHOP AGENDA S
January 8 : Community Foru m
January 26 : Council Goal-Setting Workshop
9
Community Foru m
6:00 PM to 9 :00 PM, Tuesday, January 8, 201 3
Ludwick Community Cente r
6 :00 Welcome
Mayo r
6 :05 Process, Current Goals, Measure Y Priorities and Fiscal Outlook
City Manager /
Interim Finance & IT Directo r
6 :30 Public Comment
1 . Members of public who desire to speak complete public comment cards and indicate topic .
Where a group has several members present, we encourage them to select a spokesperson an d
have others in their group indicate support for the same position with a show of hands .
2 . We invite each speaker to address :
a.What do you recommend as a Major City Goal ?
b.Why is it important to you and the City?
c.How do you suggest that it might be accomplished ?
3 . Facilitator calls upon a speaker and identifies general topic .
4 . Department Head in the budget category for the topic steps up to write the idea on a flip char t
sheet and clarifies any linkages with existing programs or plans .
5 . Staff posts the public comment in the relevant budget category .
6 . All participants provided with half-page "post-its" to note any suggestions or concerns abou t
the ideas .
8 :40 Closing remarks Mayor
8 :45 Participants Vote on Top Priorities with Dots (no more than 1 green and orange dot per item )
9 :00 Adjourn
Preparation
•Prepare handouts on budget process ; current goals & objectives and Measure Y Priorities ; an d
Community Priorities Survey results .
•Set up the room with posting area for each of the budget categories.
•Provide participants with half-page post-its .
•After receiving public comments, provide the following adhesive dots per attendee : 6 orange for to p
Measure Y priorities and 6 green for overall goal priorities .
•
Council Goal-Setting Worksho p
8:30 AM to 4 :30 PM
Saturday, January 26, 201 3
City-County Library Community Room
8 :30 - 9 :00 a .m .Refreshment s
9 :00 - 9 :05 a .m .Welcome and Introductions Mayor
9 :05 - 9 :10 a .m .Purpose, Process & Guidelines Facilitator
9 :10 —Noo n
Noon — 12 :15 p .m .
Review Goals by Category
Discuss Relationship of Goals to Current Activitie s
Formulate and Select Candidate Goal s
[Council may accept further comments from th e
public that have not been previously presented ]
Lunch Break [staff compiles candidate goals]
Counci l
12 :15 — 1 :1 5
•1 :15 - 2 :15 p .m .Discuss and Clarify the Goals Counci l
2 :15 - 3 :15 p .m .
Each Member Prepares a Written Ballot Ranking the Goal s
Break while staff tabulates the results Staff
3 :15 - 4 :00 p .m .Review and Identify Major City Goals Counci l
4 :00 - 4 :30 p.m .Discuss Next Steps Council/Staff
Preparatio n
•Staff compiles and distributes composite list of candidate goals to Council members .
•Staff prepares a template for Council ballot sheet .
•Assign staff to enter goal statements into spreadsheet as Council formulates them .