HomeMy WebLinkAbout01/16/1990, COMM 2 - MISSION PLAZA RESERVE MEETING AGENDA
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M E M O R A N D U M
January 2 , 1990
TO: Council Colleagues
FROM: Penny Rappa 1 . 9I
SUBJECT: MISSION PLAZA RESERVE
Recent discussions revealed that during the last budget discussions
monies (any mention, in fact) for Mission Plaza were eliminated
from the 1989-1991 budget.
As you can see from the attached resolution, there was difficulty
. in how to accomplish the goal.
I consider Mission Plaza an urban park. Funding can be placed in
the Parks and Recreation budget. A program with a policy statement
should be adopted as follows: $50, 000 annually shall be
appropriated for the following uses or any others which will
enhance Mission Plaza:
Property Acquisition
Capital Improvements
Matching funds for private contributions
I would also request the Council reaffirm Resolution 6303.
PR:ss
Attachment
December 20, 1.989
MEMORANDUM
TO: Ken Hampian, Assistant City Administrative Officer
FROM: William C. Stader, Director of Finance
SUBJECT: MISSION PLAZA RESERVE
In response to your request of December 13, 1989, the attached summary of changes in the
Mission Plaza Reserve through Fiscal Year 1988-89 has been prepared. As reflected in the
summary, $584,721 has been added to the Reserve through the budget process since it was
established during Fiscal Year 1984-85. This amount has been supplemented by $131,744 in
allocated interested earnings. During this same period, $607,850 in expenditures have .been
charged to the Reserve, and $71,000 remains to be expended based on the 1987-89 Financial
Plan. At this time, a small balance remains ($37,615) to fund additional projects.
All approved Council additions to the Reserve have been made through the last completed
Fiscal Year (1988-89). The 1989-91 Financial Plan does not specifically provide for a
supplemental transfer to the Reserve nor does it designate additional Mission Plaza projects.
However, the Council has the authority to make changes to the 1989=91 Financial plan and
1989-90 Budget at any time during the period covered by this document. Accordingly, the
Mission Plaza Reserve Policy will be reviewed during the Mid-Year Budget Review. Based on
the City's current Capital Appropriation Policy (page E-_ of the 1989-91 Financial Plan) and
Generally Accepted Accounting Principles, a recommendation to discontinue this "Reserve"
concept while allowing for appropriate policy support for Mission Plaza projects will be
presented at that time.
If you have any questions concerning the attached summary, or require additional
information, please do not hesitate to contact me.
Attachments:
A. Summary of Changes in the Mission Plaza Reserve-
B. Council Agenda Report of September I, 1987 adopting Resolution 6303 (1987 Series)
MEMO/MPRESERV.WPF
SUMMARY OF CHANGES IN THE MISSION PLAZA RESERVI:
1984-85 19,95-96 1986-87 1.987-88 19SS-S)
ReXinning Balance 0 409,721 479,275 -197,626 17 2.A 3 0
Additions:
Budget Policy Additions 409.721 75,000 50,000 50,()U.o
Interest Distribution 338.299 39,555 26,9.13 27.977
Total Additions 409,721 1 13,299 33,555 76.913 77,977!
Project Uses:
Mission Plaza walk-way adjacent to Sebastian's 331 3,531
Mission Plaza Step Replacement 1.0,439
Mission Plaza Fenciniz 9,736
Mission Plaza Extension-Moriterey Side 5,652 -)q
Mission Plaza Extension-Hiuera Side 14.270 27,282 338,147 36,249
Mission Plaza Footbridge 3,648 2,562 49;456
Naman Patio Construction 81,311
Amphitheater C'onstr6ction - 1,575 24,572
Total Project Uses 0 43,745 30,204 391;709 142,192
Sub-Total 409,721 479,215 487,626 172,830 108.615
1987-89 CIP Project!; Remaining:
Restroom Enlargement 57,000
Kiosk Construction 14,000
Total CIP Projects Remainin, 71.000
Ending Balance 409,721 479,275 487,626 172,830 37,615
MEETING 011TE,
MY of sv Luis OBISPO 9-1-87
I -
WMIZA COUNUIL AGENDA R RT ITE M
FROM:
Toby ixoss . Assistant City Administrative. Officer
✓ SUBJECT-
Mission Plaza Reserve Policy
CAD RECOMMENDATION:
Atiopt el -,1`-!:t11 It 11111Ff,i:
ill'. fAit. ("Hill, i L :1(1 1 i ,:%- I .. cuuil Ihlltr 1';50,00(
BACKGROUND:
At its .311114, :;ii ,
S50.000itniiiirtIly Co it reserve. for tiso in Mission Plaza. While there appeared to be
11" till til!sit-ilhilitv of such ;I reserve 1)() iiL:%,. thiii mution wits actually
;:,Iljiwijnlc,-rlhuls -:Xjlressin.g concern about.
:1114; if,11 . ;;Jlt- w;ls 1-11;lt t'lit. City Co'llicil c;II-Illol,
1111. , I11Is poo is-
IS a still-t-ment of
"Itt-Ill rllld rkjt!:,. Hitt. :lI:tQ;11 t% :11111VI)IJI iill.,! 1 :w IJIaL Llit-'ru if:--. ]it) legal
conflict is[-,- ;tl Iilchttli IIIHIlloi .
!,I)Ssiblc I'I'l,".,. `,I! thtr mollev were djsclls;1-11 elt. sonlo Iolq.,th. Two milill Sol lrcl!�; writ.
t.ht- (,;Ipit;11 0111 1;t% Fund ;tod t.h� Cominititir.y Promotion formula . DUriIlg the
discussi(Ill t.iIt! Council st!elllud to Cilv(lc l;eiiorril Fund sL)UI-1-'eS , which both of these
huL split. till UlLiniaLely. Lill! budget W;IS adopted with 550.000
appropriated til Mission Plaza Ht-sel-vir. from Lilt-, Capital Outlay Fund.
T11(.- ;Ippropri,iLe Ioc;ition for the policy was not resolved during the discussions . A
lUV.iL:;Ii 1UCi1tjDtl Within tIl(! budged is ill till: N't-VIE:111.1e Disti- ibut.ion Policy under
eittik.-t- 1 . Property T;Ix Distribution or 3. Fitt- CoininijjliL}, Promotion Program. Another
option would bt. Io ilic- 111de the Mission PllZrl Rv-servk- Pul icy ill the City Council
Policies and Pt'0('edIIl-(.-S Manual in Section 7 P;irks and Ret'reation.
AiternaLivts
No Action vie City Cuunuil has a policy on Mission Plaza, as adupted in June 1087 .
The adopted bl.ld�Vet is consistent with that policy and 110 addiLional action is
required.
Amend Budget. Th(. City Council could adopt speci f k: languagL to be itic i udeci in the
budget . S i n c e the 1987-89 Financial Plan is already published this would have
limited effectG until the 1988-89 budget is considered.
Clarify Puli.c The City Council could adopt. a resolution clarifying its intent
regarding the purpose , wording, location and source of financing, for the Mission
Plaza Policy. This is stiiff ' s recommendation.
Fiscal Impact. - The policy expresses the City Council ' s intention to contribute
550.000 annually to the Mission Plaza Reserve. Adequate money is available from the
Capital Outlay Fund and/or from the Community Promotion formula.
-A
°, �'���IIiIIIIIIjII�III city of San Luis OBISPO
COUNCIL AGENDA REPORT
Recommendation - The City Council should adopt a resolution to reaffirm the
Council ' s policy to contribute $50,000 per year to the Mission Plaza Reserve: to
Ccutsider including a Mission Plaza Rt-serve Policy io the 1989-91 Financi.rl Pine ; to
include the content of the resolution in [Ale City CUUIICiI Policies and Procedures �
mtlouaI : and to support thf, reserve wirh mtrv•y front both the Capital Out.lay Fuod send
Jug Conhmuu i t; Prumn t i ons f ,rnnh l.: .
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1 tit iIll!
I
I
RESOLUTION NO. 6303 1987 SERIES)
A RESOLUTION OF 'THE COUNCIL OTHE CITY OF SAN LUIS OBISPO
WHEREAS. Mission Plaza is a significant community asset : and
WHEREAS. the popularity and significance of Mission Plaza Continually requires
capital replacement and improvement : and
WHEREAS. the City Count: jl recognizes the importance of Mission Plaza to
citizens and visir(irs and that continued financial sopport of the frij: iIii. it's is
in the best long . 14rn- intrrvsls .of tAie (�itv. and
WHEREAS . the 1997 8si Firuinci;, ! Pkiii in(: !udf,.s polity providing for the. City
Council to set aside. resp.rves for capital projects determined to be in the best
long-t.prm interests .)f th„ r.ity .
BE IT RESOLVED by the Council of the City of Safi Luis Obispo as follows:
1 . There shall he a Mission Plaza Reserve for the improvement and replacement
f t h e facilities in .Mission Plaza .
2. 'The Council will contribute. $50 . 000 annually to the Mission Plaza Rese.rve
from the Capital Outlay fund and the Community Promotions Program with specific
sources to be determined at the time of the contribution beginning with the
1988-89 budget . The size of the reserve will be evaluated with each new
two-year financial plan.
3. The Council wi I I consider including a policy on Mission Plaza reserves in
the 1989-91 Financial Plan .
4 . The City Clerk shall incorporate the content of this resolution in the City
Council Policies and Procedures Manual .
On motion of Councilwoman Dovey seconded by Councilwoman Rappa and on
the following roll call vote:
AYES: Councilmembers Dovey, Rappa, Griffin, Settle and Mayor Dunin
NOES : None
ABSENT: one
the foregoing resolution was passed and adopted this 1st day of 122_terrfbeLr.
1987 .
ATTP •
PamAja Voges , City Cl b•k . ayor Ron Dunin
APPROVED:
City dministratiye Officer City Atto ney
ZFinance Director
R 6303
city of sAn luis oBispo
If
RE
' 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403 8100
(805) :549-71,10
August 3. 1987
MEMORANDUM
To: Honorable Mayor and Mrmhr.rs of r hr• Ci t y i:oun : i I
From: Roger Picquet. . i:ity Atlnrnr..
Sub_jrct : Appropriation Authority Niss inn I axeib
At rhe Council meeting of .lune 30 , 1987 . ,, question was raised about
Council ' s authority to make multi-year budget commitments . Specifically.
whether Council could establish an ongoing, annual $50 .000 appropriation
for a Mission Plaza rezerve .
Article VIII of the Charter addresses fiscal administration. Section 802
established the requirement for, an annual budget Section 804 provides :
Upon final adoption, the budget shall be in effect for the
ensuing fiscal year . From the effec:? ive date of the budget. the
several amounts stated therein as. proposed expenditures .shall be and
become appropriated to the various departments or activity therein
descrihed. All appropriations shall lapse at the end _of the fiscal
year to the extent that they shall not have been expended or lawfully - '
encumbered. . . . `' (Emphasis supplied)
This language is clear and consistent with standard municipal law and
practice. The budget is annual and appropriations under that budget
cannout outlive the budget . The Council has no authority to make a
commitment of multi-year appropriations to a reserve fund .
Of course, Council can establish aop licy regarding a desired level of
funding for a particular reserve but the actual appropriation must be
separately made each year during the budget process .
Please call if you have any questions .
RP:ajr
c: CAO
T. Ross
D. Flynn
S
City Council Minutes Pavia -
Tuesday. June 16, 1987 - 7:00 p.m.
C O M M U N I C A T I O N S
Comm. 1. INTER-AGENCY SCHOOLS PROPOSAL (File $1172)
Upon general consensus. staff directed to bring back a report to Council
providing for a strategy wherein the City might better work with other
affected public agencies concerning related city/school issues (specific
agencies to include City of Morio Bay. the Unified. School District and the
_. County).
10:15 p.m. Mayor Dunn adjourned the meeting to closed session to discuss
pending litigation (Furmanski v. City. CV 87-03713) .
There being no further business Mayor Dunin adjourned the meeting at 10:50
p.m. to Tuesday, June 30, 1987 at 7:00 p.m.
Pam Voges, City,`Flirk
APPROVED BY COUNCIL: 8-4-87
ama
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MI NUT_ES
ADJOURNED REGULAR MEETING OF THE CITY COUNCIL
CITY OF SAN LUIS OBISPO .
TUESDAY.' NNE 30, 19 - 7:00 P.M.
COUNCIL CHAMBER„ ALL, 990 PALM STREET
SAN LUIS OBISPO. CALIFORNIA
ROLL CALL.
Council Members
Present: GlennaDeane Dovey, Vice-Mayor Robert E. Griffin, Penny
Rappa. Allen K.. Settle and Mayor Ron Dunin
Absent: None
City Staff
Present: John Dunn, City Administrative Officer: Pam Voges, City
Clerk; Mike Multari., Community Development Director.; Dave
Romero, Public Works Director: Toby Ross, Assistant CAO:
Steve Henderson. Assistant. to CAO: Mike Dolder, Fire Chief:
Dan Englert. Police Chief: Bill Hetland, Utilities Manager;
Dixon Flynn, Acting Finance Director: Dave Elliott.
Administrative Assistant
1. 1987-89 FINANCIAL PLAN (File $233)
Council held.a public hearing to consider final adoption of the city's
1987-89 financial plan and proposed adoption of the city's 1987-88 budget
(continued from 4-21-87. 4-27-87, 5-4-87, 5-5-87, 5-11-87, 5-12-87.
5-18-87, 6-1-87 and 6-15-87).
John Dunn. City Administrative Officer, gave a brief overview of the
budget, its message programs and recommended its approval.
Toby Ross, Assistant City Administrative Officer, reviewed recent changes
-� made by the council in the Operating Budget and Capital Improvement
Programa.
C
%estlity. .;one. :10. 1987 00 p.m.
COU[I C I I MA o (,rIf f::1 -T I I 1�.-j L I oiled What woe.:u be :,rqo i ced ro PS t,l 1) si I
Mission j 7-- -
Plaza z,ecv.:—e
Councilman Seqjo he would bp illl`P�Ps;ed ill
management reserve
Mayor Dunin decl,irea the public hearing Opell.
%'ic M2l%t92T-F!:Y. 414 Hieu"ra Street . (Illestjollod how much mnri,!y Ivid 11--n
LSide for a groondwnrer andlysis and study ';!`rltl L'PSj)0ooU(t '!11117 71'--10
was proposed for wirer well development and S-_-).()no for -Ioj'
("harlea_Loriv. 1.1 5,,o-jj Srr�,t,t. t:r;ire(j he WIS OPPOSQ'I to uldill", o1v
additional employees riod recommended Char thesp. services I)E, foll i I -tl
through contracting out to the public
Mrs. Elizabeth dell-Ian again
requestoW that the. Council review the S,rr;o10
Circle area and the removal of the eucalyptus trees. Sale f"it r1ley
liability. unsightly and a hazard to the community. She also read into
the record a letter from Mr. Swain. 725 Serrano, ;i neighlouring property
owner (please see File 94251 . He spoke to his concerns that the
condominiums are used for student housing as well as the I iabil ity issue
of the eucalyptus trees.
7-ric-deHaan requested that. tile. (:oiltorij move to either remove all or rhc-
trees or ;it !east. remove a couple this year, prunins!, the others drid. ill
timely manner. remove the others.
Warren Sinsheimer. President for the Foundation of Pprtormiji,{ Ar.11%• nonce
to budgeting for the construction and design of the. Performing At r. r,ol,r-
and was pleased that Council had set aside funds for this purpose.
Fran Dukhart thanked the Council for setting aside funds for an
amphitheater at Mission Plaza.
Mayor Dunin declared the public hearing closed.
Councilwoman Ranna felt a reserve for Mission Plaza and policy st.ar,�mvj,L
was needed.
Councilwoman Dovey suggested that the funds for a reserve come from tn-
Community Facilities Reserve.
After discussion. moved by RSppa/Settle to annually appropriate :550.000
for the use in the Mission Plaza in the form of a reserve (3-2, Dovey and
rriffin voting no).
Councilwoman Ratio 7 a stated that the Btidfrp.t Sithcommittoe was 1!(jinjr to par,
together an outline for the use of future. Council Subcommittees when
evaluating the budlaet.
Councilman Settle suggested that the process begin 1!;lL'li,-r and
operating budget might take place prior to the capLtIl!
program. He was also concerned about the number of studies that were
outlined in the current budget Find would like to hold the. CIP for fortlit-1.
prioritization. He suggested setting aside a study session For th:�
lurpose.
.Mayor Dunin stated t1it! eighteen studies totaling over S I.2 mi I I iorl was
excessive and he w>ts non-supportive of the budget for that purpose H.:
also would have : ;Ked to have seen additional funds set aside for Noofl
mitigation purposes
Councilman Setr!e stated he would also like to have had th�a ,,lji'!Fr
available in more (! •toij. lie was, concerned about the Capital Improv.-til-nr
Program and, in particular, water and sewer rate proposed increases
Mayor Dunin iskp-; Cooncilmembers how they wished to dispuse Ot,
eucalyptus tree '.sone
C:*v Cull:.,:;;
7;1"UdY, I J;17 00
Moveu by Do vtjy,Rappa f )-it I . the Cons pit r Agenda tv.la it P pr nv-xd Is :'e':nnIMI!I,
,)Y EN! City Admin i!irr;ttivti Orf icer tvi ril rh,• excopi.Inn's n 1, : 2 1'
C-13 As noted
')UlIC1; M il1LItt.S fit r1leS.1ill, :In. 1'1117 oil 1 1 V 7
1987 - 6:30 P.m. : Tlips,Uty. mly 7 ;').".7 - 7.4)n %lull rt.1 V 't! V 27
''00 �J.m. . - 1
4 W�r-t approvi'd .1� -imendf!1I
7-1 rnNTRA('T_PAV �S71MATI!q
�' tnirvtr r. 'May esrimatps and -loam,-! nrfler!i :-.pprr,v,-(j .111,!
amended. (5-0).
C-3 STRErT ABANDONMENT *535)
Resolution ;f Injfj!jEi
:2-1 t I—t 3� 6298 11787 Series) . was adopted ds rPcnmm.jj,j(.,j
Intention
abandon a portion of Prado Road right-or-way. easterly of St-lith Tlif,n,-r;t
Street and public hearing set for October 20. 1987. at 7: 10 p.m. IS-0).
C-4 CONFLICT OF INTEREST (File *342)
li-e-sO-111-t—ion No. 6299 (1987 Series) . was adopted undatinm list of o:il*"
'IfIlliuye"s anti advisory body members rP.(!tiirF!ri to f i le Conj I jitt of Interest.
statements and Resolution No. 6102 resrinded as recommended (I-nI
C-5 FINAL_MAP - CI_12(0 (File :410.12601
Resolution No. 8000 (1987 Series). was adoprold approltini, final Cut-
Tract 1260. a 23-unit residential condominium nroj�!ct 11-1r;lred ;it 7').5
N'ipomo Street: R-3-S and R-3 zones: SLOBAK. Inc' . trl;ff Hiatt) .
subdivider, as recommended (5-0).
C-6 PROPERTY ACgK:1SITION (File 2161)
Resolution No. 6301 (1987 Series) . was adopted approvitif! ac,itiisirini, nI
property from Cal Trans for widening at Madonna Ron,t 7trid Hij!LIl!rK Sr,-v,-r
(568.300) and Mayor authorized to sign (5-0).
C-7 APPOINTMENT TO BL;Sr%'FSS_TMPROVEMEMT-ASSOCIATION (Fila 247!*,)
Bob Fuhrman ;lPP0ilItWJ to 1.110 Business Improv-lment Assticiotinil ftn;trn of
Directors to fill an unexpired term ending 12-31-87
C-3 AWARD OF BID _ AGUNA L UIALS PAE� (File 287-18)
_j:
I-RsolutiOn *.S*fJ. GCO2 (1987 Series) . was adopre(j awarri ini, cotr o" 0-.11111,
Landscape Company in the amount of Sjf;,!.367 tor
Hills Park." Cir.y Plan No. L19Y as recommended (5-01
(7-9 MISSION PLAZA. RESERVE POLICY (FILE 4113)
Resolution_No. 6:03 (1987 Sp.riesl. Was adopted opprnviniz the
Reserve Policy "() CoetrJtJlJt!! SOO 001) AMIMRI I" wir', minor
amendment as sug3e.sted by f'oitticilwomall Dovey (5-01,
C-10 PRONIr)Trr,.N:..L :;;iAN"1'S (File -1051
were :I(lopled 1piji,flvi;I%r
-grants-in-aid cnntrncls with 17 pr(im(iriunal groups for .192-' -PR
totaling $46. 100. conc,,pttia 1 ly approved by COMIC i I un July ?I is
recommended (.3-01.
C-11 AREA COORDZNATING_CO(2NCIL JPA (File 41155)
Resolution No. 632.1 1 1987, Series) . was adopted approving the 1()A7-8.q
onnuai JPA wi ttl rho ';;111 1.11 i ; Obi spn rnni-ri jil.1tiII!, Count:* I :ts rorommPitdod
(5-10)