HomeMy WebLinkAbout03/00/1990, 2 - GOALS AND OBJECTIVES REPORTING SYSTEM 7-1989-12- 31,-1989 FING 'AGF?SGA
DATE -yb ITEM # _
GOALS AND OBJECTIVES REPORTING SYSTEM
FOR THE CITY OF SAN LUIS OBISPO
MID-YEAR REPORT
JULY 1, 1989 - DECEMBER 31, 1989
JOHN DUNN
CITY ADMINISTRATIVE OFFICER
TABLE OF CONTENTS
PAGE
I. Message from the City Administrative Officer I
II. Council Work Program
•Downtown Physical Concept Plan 2
*Fremont Theatre Acquisition 3
*Downtown Sidewalk Reconstruction 4
*Downtown Beautification 5
*Noise Amplification in Public Areas 6
*Downtown Shuttle 7
*Greek Row g
*Enhanced Historical Preservation 9
*Neighborhood Traffic Management
-Community Development 10
-Public Works 11
*High Occupancy Residential Use Regulations 12
•Private Property Maintenance Regulations 13
*Residential Density Calculations 14
*Office Conversion Policies and Regulations 15
*Enhanced Coordination of Environmental
Activities 16
*Bikeway Improvements 17
*Bus Stop Improvements 18
*Vehicle Emission Controls 19
*City Build Out Projections 20
*Freeway Commercial Signing Program 21
*Hazardous Waste Inventory 22
*Art in Public Places Program 23
*Firefighter Monument 24
*Recycling Improvement Plan Implementation 25
*Improvement/Expansion of Playgrounds 26
*Senior Center/Community Building 27
*Open Space and Park Land Acquisition 28
*Laguna Lake Master Plan 29
*Compensation for Planning and Architectural
Review Commissioners 30
*Review Utility Users Tax 31
*Low and Moderate Income Housing Programs 32
*Community Fund Raising 33
III. Management Team Objectives
*Productivity Review Programs 34
*Organizational Development Programs 35
*Completion of the General Plan Update 36
*Long Term Financial Health Programs 37
*Community Relations Programs 38
*Public Facility Development 39
PAGE
IV. Reportable Program Objectives
Public Safety
*Five Year Police Services Plan Implementation 40
*Delivery of the DARE Program 41
*Implementation of the Fire Master Plan 42
*Complete Improvements to the City-wide
Communications System 43
*Develop Revenue Source for the Household
Hazardous Waste Collection Program 44
Public Utilities
*Complete Salinas Reservoir Feasibility Study 45
*Develop Solution to Lead/Sludge Issue 46
*Complete Wastewater Treatment Pilot Plant Study 47
Leisure, Cultural and Social Services
*Evaluate Safety of Using Aquatic Dye for Weeds
at Laguna Lake 48
Community Development
*Preparation of the Airport Area Specific Plan 49
*Complete Unreinforced Masonry Building Survey
and Develop Program 50
*Identification of Archaeological Resources 5l
General Government
*Implement Long Range Office Automation Plan 52
�. *Implement a City-wide Records Management Program 53
*Establish an Automated File & Retrieval
System for Central Files 54
*Evaluate Alternative Utility Billing Procedures 55
*Implement an Employee Suggestion Award Program 56
*Develop Additional Employee Orientation Materials 57
*Implement an Employee Assistance Program 58
�iilllllllllllilll Ilili������ it I� ill
CityO f SM WIS OBISPO
990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403.8100
February 22, 1990
TO: CITY COUNCIL
FROM JOHN DUNN, CITY ADMINISTRATIVE OFFICER
SUBJECT: GOALS AND OBJECTIVES MID-YEAR REPORT
Attached, for your review, is a copy of the Goals and Objectives Mid-Year Report. The
purpose of the document is to provide the City Council with a progress report for each of
the goals identified in the 1989-91 Financial Plan. The format has been modified over last
years in that Council Work Program tasks are now included.
To aid in your review of the document, the reportable goals have been placed in three
categories: Council Work Program Objectives, Management Team Objectives, and Reportable
Program Objectives. Each progress report contains information on where the reportable goal
can be located in the Financial Plan, the staff person responsible for completing the project,
current status of the project, and an estimated completion date for the project.
In reviewing the overall progress toward the reportable goals contained in the report, you'll
find that we're on schedule for a majority of the work program. With respect the Council
Work Program Objectives, thirty-one goals were identified. Of those thirty-one goals, nine
of them are over fifty percent complete, fifteen have been started, four have not been
started due to other priorities, and three are on hold. Of the six Management Team
Objectives identified, five of them are currently underway and one objective is over fifty
percent complete. There were nineteen Reportable Program Objectives identified. Of those
nineteen, nine of them are over fifty percent complete, eight of them have been started, and
two are on hold. Specific information regarding the status of each goal is contained in the
body of the report.
It should be noted that specific completion schedules for several of the Community
Development Department's goals have not been provided. Completion dates for these
projects will be established after the City Council reviews the Community Development
Department's priorities as part of the Mid-Year Review of Progress, Priorities, and Budget
Status Report.
As is most evident in the report, the City of San Luis Obispo maintains an aggressive and
ambitious work program. There is a strong organizational value for doing things and for
doing things well. While this is a positive thrust for an organization, it also imposes a major
work load on the organization's employees, and occasionally presents a situation where there
are more tasks to do than resources available to accomplish them. Consequently, there is
a need for periodic monitoring to ensure that there is a reasonable relationship between the
tasks that have been placed on the organization's employees and the capability to absorb and
accomplish this workload.
�i
1
` 1
COUNCIL WORK PROGRAM
COUNCIL WORK PROGRAM - DOWNTOWN PHYSICAL PLAN
Objective
Develop a concept physical plan for the downtown consistent with the updated Land Use
Element of the General Plan.
Final Product
Adoption of a policy report and maps that present goals, policies and programs for the
downtown related to land use, historic preservation, transportation, urban design and public
safety. The plan will include guidelines for new development and redevelopment of
buildings and replacement and rehabilitation of public improvement. Public buildings and
facilities and open space preservation will also be addressed.
Responsibility
Department: Community Development Project Manager: Pamela Ricci
Current Status
A draft workscope of the concept plan has been circulated among planning staff.
Significant Next Steps
A refined workscope will be distributed to the City Council and Business Improvement
Association (BIA) for review prior to circulation to qualified consultants as part of the
Request for Proposals process.
Percentage Complete Completion
Milestones 0% 25% 50% 75% 100% Date
1. Prepare workscope. **""*_"**__*_' 3/90
2. Planning Commission, Council
and BIA review of workscope.
3. Hire consultant.
4. Prepare draft concept plan.
5. Document review by Planning
Commission and adoption by
City Council.
Note: The completion dates for the remaining milestones will be determined following City
Council review of the Community Development Department's priorities.
Financial Plan References
Policies and Objectives (B-17)
l
2
COUNCIL WORK PROGRAM - FREMONT THEATRE ACQUISITION
Objective
Lease or purchase the Fremont Theatre and convert it into a 300 to 500 seat, multi-purpose performing arts
center for downtown (separate from the Cal Poly Performing Arts Center).
Final Product
Either acquisition/lease of facility or deferral of this project.
Responsibility
Department: Administration Project Manager. Ken Hampian and Randy Rossi
Current Status
Property owners did not respond to option extension request. In light of activities related to the execution of
agreements for the Performing Arts Center and Little Theatre, this project has since been on hold.
Significant Next Steps
Determine desirability of proceeding with this acquisition.
Key Milestones Percentage Complete Completion Date
0% 2S% SO% 7S% 100%
1. Extend option for 18 months. Did not occur. Option expired
2. Prepare study of functional performance
requirements, impacts on downtown and.
potential joint uses, assess economic
feasibility, develop operational plan
and phasing.
3. Purchase/lease Fremont Theatre.
4. Prepare architectural and historical
rehabilitation plans.
5. Construct improvements.
Note: The completion dates for the milestones will be determined following City Council review of this
project's priority.
Financial Plan References
Policies and Objectives (B-18)
3
COUNCIL WORK PROGRAM - DOWNTOWN SIDEWALK RECONSTRUCTION
Objective
Reconstruct all sidewalks in the core area of downtown to Mission Plaza-style within ten years.
Final Product
Mission Plaza-style sidewalk throughout the downtown core.
Responsibility
Department: Public Works Project Manager: John Hawley
Current Status
In September of 1989, the Public Works Director provided the City Council with several
alternatives and a recommendation for accelerating reconstruction of downtown sidewalks to
Mission Plaza-style. At that meeting, the City Council determined that work on this project
should be delayed until the Downtown Physical Concept Plan had been completed (estimated to
be one year). Once the Concept Plan is complete, Public Works will re-initiate the downtown
sidewalk reconstruction project.
Significant Next Steps
Completion of the Downtown Physical Concept Plan.
Financial Plan References
Policies and Objectives (B-1.9)
4
i
C, COUNCIL WORK PROGRAM - DOWNTOWN BEAUTIFICATION
Objectives
To build additional pedestrian-oriented improvements that help beautify downtown; and
to reduce impediments to private parties to do the same on their own.
Final Product
Preparation of plans and specifications for two new sidewalk bulbouts downtown, new
street lighting, and policy recommendations and/or draft council resolution providing
incentives to encourage private beautification efforts downtown.
Responsibility
Department: Community Development. Project Manager: Jeff Hook
Current Status
Site surveys are completed, and conceptual plan for bulbouts at Garden and Higuera
Streets has been, reviewed by the Garden Street. Merchants and BIA Beautification
Committee. Detailed bulbout design studies are on hold pending council direction on
the relationship of bulbouts to the downtown physical planning process. Street lighting
plans and specifications are complete, and ready for council authorization to bid. Staff
is assembling and reviewing all city encroachment and other requirements which may
impede private beautification efforts.
Significant Next Steps
Prepare schematic sidewalk bulbout designs for the intersection of Garden and Higuera
Streets and mid-block on Higuera Street opposite Penny's; obtain council approval of
plans and specifications for downtown street light replacement; meet with downtown
merchants, BIA, and other interested parties on private beautification efforts; and prepare
policy recommendations and/or resolution for council action.
Com*tion Date
00/0 u%n 50010 75% 100%
A. Downtown Sidewalk BuRmts
1. Survey/Site Analysis •••••••......- ...................... 7/89
2. Conceptual Plan ••••••••••••••••••••••••,•••••••
3. Plans and Specification
B. Downtown Street Lights
I. Plans and specification '••••......•••••••••••••••••••••••••••••••• 1/90
2. Installation
C. Encourage Private Beautification
1. Assemble/review regulations ............•
2. Conduct citizen workshop
3. Prepare polity recommendations/resolution
Note: The completion dates for the remaining milestones will be determined following
City Council review of the Community Development Department's priorities.
Financial Plan Reference
Policies and Objectives (B-20)
5
COUNCIL WORK PROGRAM - NOISE AMPLIFICATION AFFECTING PUBLIC
AREAS
Objective
Minimize excessive noise impacts from amplified sources in public areas, particularly
Mission Plaza.
Final Product
Adoption of policies, guidelines, or ordinances to manage noise in public areas.
Responsibility
Deparment: Community Development Project Manager: Ken Bruce
Current Status
Work is scheduled to begin on the Council Work Program Objective in July of 1990.
Significant Next Steps
Begin review of existing use permits, regulations, and management procedures in
connection with noise concerns in public areas.
Percentage Complete Completion
Milestones 0% 25% 50% 75% 100% Date
1. Review existing permits ��l
and regulations. 11/90
2. Draft revised procedures or
new regulations for review,
if needed. 4/91
3. City Council adopt guidelines/
regulations. 6/91
Financial Plan References
Policies and Ojectives (B-21)
6
COUNCIL WORK PROGRAM - DOWNTOWN SHUTTLE
Objective
Provide trial shuttle service that would link the Monterey Street hotel/motel area with the downtown.
Final Product
Implementation of a "pilot program" between 6/15/90 and 9/15/90 which will allow the City to evaluate the
feasibility/desirability of implementing a long term program.
Responsibility
Department Administration Project Manager: Ken Hampian and Harry Watson
Current Status
A request for proposal (RFP) to select a shuttle service provider was issued in early February. Proposals will
be evaluated, including review by the Mass Transportation Committee in early March.
Significant Nett Steps
Following review and evaluation (including review by the Mass Transportation Committee), a report will be
presented to the Council for selection of a shuttle service provider.
Key Milestones Percentage Complete Completion Date
0% 259;0 5090 7590 10090
1. Prepare Request for
PrOp0sals rs..........r►.r...... 1/90
2. City Council review and
approval of the RFP •'•••••••'•••"•••••••• 1/90
3. Evaluation and selection
of shuttle service
provider. 4/90
4. Provide trial service. 6/90-9/90
Financial Plan References
Policies and Objectives (B-22)
7
COUNCIL WORK PROGRAM - CREATION OF A GREEK ROW
Objective
To develop a strategy for establishing a Greek Row and draft city regulations to encourage
its creation.
Final product
Adoption of amendments to the general plan and zoning regulations to include specific
policies and standards for locating fraternities and sororities.
Responsibility
Department: Community Development. Project Manager: Judith Lautner
Current Status
A Greek Row subcommittee of the Student-Community Liaison Committee was formed and
has met monthly since October of this academic year. The Committee is in the process of
developing a request for proposal (RFP) for a city-paid consultant to identify and evaluate
appropriate sites for a Greek Row.
Significant Neat Steps
Preparation of an RFP and selection of a consultant to conduct a study to locate and
evaluate potential Greek Row sites.
Milestones Percentage Complete Completion
0% 25% 50% 75% 100% Date
1. Prepare & Distribute RFP.
2. Select Consultant.
3. Complete Consultant Study.
4. Pin. Com. & City Council
review of study
recommendations.
5. Amendments to Gen. Plan &
zoning regulations complete.
Note: The completion dates for the milestones will be determined following City Council
review of the Community Development Department's priorities.
Financial Plan References
Policies and Objectives (B-23)
8
COUNCIL WORK PROGRAM - ENHANCED HISTORICAL PRESERVATION
CObjective
Expand city capabilities for providing financial assistance to preserve historical resources.
Final Product
Adoption of amended Historical Preservation Financial Assistance Guidelines that outline
criteria for City funding support.
Responsibility
Department: Community Development Project Manager. Terry Sanville
Current Status
The Cultural Heritage Committee (CHC) has recommended minor amendments to the
current financial assistance program. No evaluation of program changes has been completed
by staff.
Significant Next Steps
Staff will prepare a report to identify alternative program objectives and implementation
options for review by the CHC.
Milestones Percentage Complete Completion Date
0% 259c 50% 75% 100%
1. Staff Complete Evaluation.
2. CHC Recommendations to
City Council.
3. City Council Direction to
Staff
Note: The completion dates for the milestones will be determined following City Council
review of the Community Development Department's priorities.
Financial Plan Reference
Policies and Objectives (B-24)
9
COUNCIL WORK PROGRAM - NEIGHBORHOOD TRAFFIC MANAGEMENT
(COMMUNITY DEVELOPMENT RESPONSIBILITIES)
Objective
Protect the character of residential neighborhoods in San Luis Obispo by controlling traffic
movements within and around these areas.
Final Product
Preparation of neighborhood traffic management plans for residential areas that are
experiencing excessive traffic impacts.
Responsibility
Department. Community Development Project Manager: Terry Sanville
Current Status
A consultant has been hired to conduct field studies and identify potential target
neighborhoods.
Significant Next Steps
The consultant will prepare a report that identifies potential neighborhoods. This report will
be presented to the city's Transportation Technical Advisory Committee (TTAC).
Milestones Percentage Complete Completion Date
0% 25% 50% 75% 100%
1. Complete Report Identifying s:s s s a s s s a s s a s s 3/90
Candidate Neighborhoods.
2. Council Approves List of 4/90
Targeted Neighborhoods.
3. Draft Plans are completed for 6/90
Targeted Neighborhoods.
4. Plan Review with Residents 10/90
& Submit Recommendations
to Council.
5. Complete Schematic Plans 1/91
for Improvements.
Financial Plan Reference
Policies and Objectives (B-25)
f �
10
1
COUNCIL WORK PROGRAM- NEIGHBORHOOD TRAFFIC MANAGEMENT(PUBLIC WORKS)
0� Objective
Protect the character of residential neighborhoods in San Luis Obispo by developing strategies to
reduce vehicle speeds, limit through-traffic volume, and improve pedestrian safety.
Final Product
A. Construction of street circulation improvements at three locations:
1. Broad at Ramona and Meinecke Streets: installation of street, curb and sidewalk
modifications to create a 30-foot street width; installation of stop signs at each approach;
installation of textured crosswalks.
2. Meinecke and Chorro Streets: installation of street, curb and sidewalk modifications to
create a 32-foot street width; installation of four-way stop signs; installation of textured
crosswalks.
3. Lincoln and Chorro Streets: installation of textured crosswalks.
B. Study of possible street circulation improvements at three locations:
1. Foothill at Santa Rosa Streets: addition of a free right turn pocket on Foothill eastbound;
installation of an acceleration pocket on Santa Rosa southbound.
2. Chorro at Mission Streets: installation of street, curb and sidewalk modifications to create
a 32-foot street width; installation of four-way stop signs; installation of textured
crosswalks.
3. Broad Street at-U.S. 101: removal of freeway entrance/exit ramps.
Responsibility
Department: Public Works Project Manager: John Hawley
Current Status
The project manager has assigned engineering personnel to the design tasks for the construction
portion of the traffic management improvements and the feasibility analysis tasks for the study
portion of,the project.
Significant Next Steps
Design of traffic management improvements is scheduled to begin in June of 1990.
Percentage Complete Completion
Milestones 0% 25% 50% 75% 100% Date
A. Construction
1. Submit plans, specifications and estimates
for council approval; advertise for construc-
tion bids. • 1/91
2. Open construction bids; award construction
contract. • 4/91
3. Begin construction. ' 5/91
4. Complete construction. • 9/91
B. Study
1. Complete study. ' 6/91
Financial Plan References
Policies and Objectives (B-25)
11
COUNCIL WORK PROGRAM - HIGH OCCUPANCY RESIDENTIAL USE
REGULATIONS
Objective
Promoting the quality of life in residential neighborhoods by ensuring that households with
six or more adult occupants meet performance standards for parking and other associated
support facilites.
Final Product
Adoption of an ordinance that requires households with six or more adult occupants to
meet performance standards for parking and other associated support facilities.
Responsibility
Department: Community Development Project Manager: Dave Moran
Current Status
The City Council adopted an ordinance in October of 1989 to regulate housing in
residential neighborhoods for households with six or more adult occupants. The ordinance
became effective in February of 1990. A contract enforcement officer has been hired to
implement the program.
Significant Next .Steps
Provide training to newly hired enforcement officer. Develop administrative, public
education and enforcement procedures for new ordinance. Begin enforcement of
ordinance on a complaint basis.
Milestones Percentage Complete Completion Date
0% 50% 75% 100%
1. Pln. Com. Review =_*_______***:aaa::sass::: 9/89
of Ordinance
2. Council Adoption sasssssssaassassassaassaaa 10/89
of Ordinance
3. Hire Enforcement
Officer sssssssssssssssssaaasasasa 11/89
4. Develop Admini-
strative and En-
forcement Procedures ***==sassasaaasassessass 1/90
5. Regulations Be-
come effective **********aaasasssssaa:aaa 2/90
Financial Plan Reference:
Policies and Objectives (B-26)
12
COUNCIL WORK PROGRAM - PRIVATE PROPERTY MAINTENANCE
�.. Objective
Research, adopt, and enforce a city ordinance to regulate exterior property
maintenance.
Final Product
Private property maintenance regulations and enforcement strategy guidelines.
Responsibility
Department: Community Development Project Manager: Greg Smith
Current Status
As noted in the 1989-91 Community Development Work Program, work on this
project is scheduled to begin in October 1990.
Significant Next Steps
Work will begin in October of this year, unless the City Council determines otherwise
during their consideration of the Community
March of 1990. Development. Department priorities in.
Percentage Complete Completion
Milestones 0% 25% 50% 75% 100% Date
1. Research existing Property
Maintenance Ordinances through-
out State and draft a City
Ordinance..
2. Take public input regarding
draft ordinance and modify as
necessary.
3. Adopt ordinance to regulate
exterior property maintenance..
4. Establish long-term staffing
needs to continue enforcement
of ordinance.
Note: The completion dates for the milestones will. be determined following City
Council review of the Community Development Department's priorities.
Financial Plan References
Policies and Objectives (&27)
13
COUNCIL WORK PROGRAM - RESIDENTIAL DENSITY CALCULATIONS
Objective
To consider new methods of calculating maximum residential lot coverage standards in
an effort to maintain the quality of the City's residential neighborhoods.
Final Product
Adopt revisions to the City's residential development standards in the General Plan and
zoning regulations to improve neighborhood compatibility.
Responsibility
Department: Community Development Project Manager: Dave Moran
Current Status
Staff is in the process of investigating methods,used by other communities to calculate
residential density standards and surveying the city's existing under-utilized and.undersized
lots in multi-family residential zones.
Significant Nest Steps
To complete a series of studies relating to.student housing preferences, and methods for
determining density and parldng requirements. The results of these studies will be used
to prepare a report for the Architectural Review Commission (ARC) and Planning
Commission (PC) to consider that provides a series of options for revising the city's
residential development standards.
Milestones Percentage Complete Gmvkdm Daw
017v 25% 504'0 75% 100%
1. Review development
standards and neighborhood
compatibility issues.
2. Conduct studies regarding
student housing preferences
and methods for determining
density and parldng
requirements.
3. Prepare report and begin
ARC and PC .hearings.
Note: The completion dates for the milestones will be determined following City Council
review of the Community Development Department's priorities.
Financial Plan Reference
Policies and Objectives (B-28)
14
COUNCIL WORK PROGRAM - OFFICE CONVERSION REGULATIONS
Objective
Adoption of policies that preserve the remaining housing in the downtown "O" districts while
providing sufficient opportunities for offices that support the central business district and the
civic center.
Final Product
Refined policies in the Land Use Element Update and revised zoning regulations that
preserve existing housing in the downtown area.
Responsibility
Department: Community Development Project Manager. Glen Matteson
Current Status
The issue has been discussed with the Planning Commission during the update hearings,
however, no action has been taken to date.
Significant Next Steps
Inventory affected housing, evaluate options, and prepare recommendations for Planning
Commission and City Council consideration.
Milestones Percentage Complete Completion Date
0% 25% 50% 75% 100%
1. Inventory housing;
evaluate options.
2. Present options to Pin.
Com. and City Council.
3. Amend Zoning Regulations.
Note: The completion dates for the milestones will be determined following City Council
review of the Community Development Department's priorities.
Financial Plan References
Policies and Objectives (B-29)
15
COUNCIL WORK PROGRAM - ENHANCED ENVIRONMENTAL COORDINATION
Objective
To improve the coordination of the City's involvement in local,state and federal issues of recycling, solid waste,
hazardous materials, hazardous waste, air quality, water treatment and sewage disposal, and other matters of
environmental quality.
Final Product
An adopted plan for improving the city's response to environmental issues at the local, state and federal level.
Responsibility
Department: Administration Project Manager. Debbi Hossli
Current Status
Staff is in the process of preparing a report that identifies areas where the city could improve its response to
environmental issues and evaluates options available to the city for meeting the requirements of Assembly Bill
939.
Significant Next Steps
Once the above referenced report is complete, it will be presented to the City Council for consideration.
Key Milestones Percentage Complete Completion Date
0% 25% 50% 75% 100%
1. Determine responsibilities for
environmental activities at
City and County level. •rr►rrrrrrrrrrrrrrrrrsr 989
2. Survey cities to determine
how others respond to environ-
mental issues. •rwrrrrrrrrrrrrrrrr• 3/90
3. Present report for Council
Consideration. rrrrrrr►►rrra►►rr 4/90
Financial Plan References
Policies and Objectives (B-30)
16
COUNCIL WORK PROGRAM - BIKEWAY IMPROVEMENTS
Objective
" Create a continuous network of bikeways throughout the City that encourages bicycle use as an
alternative to automobile use.
Final Product
Construction of recommended bikeway improvements.
Responsibility
Department: Public Works Project Manager: Dave Pierce
Current Status
Staff from the Administrative Office, Community Development, Public Works and local bicycle
advocates have reviewed the existing Bicycle Facilities Plan and drafted a list of proposed
bikeway construction projects.
Significant Next Steps
The project manager will submit the recommended project list to the council for review and
adoption.
Percentage Complete Completion
Milestones 0% 25% 50% 75% 100% Date
A. 1989-90 Projects
1. Recommend bikeway construction projects
based on the Bicycle Facilities Plan.
2. Submit a recommended project list to the
council. * 3/90
3. Complete plans, specifications and estimates
for construction of approved projects. • 6/90
4. Start construction. • 9/90
5. Complete construction. ' 12/90
B. 1990-91 Projects
1. Complete an extensive review and modification
..of the Bicycle Facilities Plan. • 9/90
2. Submit the modified Bicycle Facilities Plan
to the council. • 12/90
3. Complete plans, specifications and estimates
for construction of approved projects. • 6/91
4. Start construction. ' 9/91
5. Complete construction. * 12/91
Financial Plan References
Policies and Objectives (B-31)
17
1
COUNCIL WORK PROGRAM - BUS STOP IMPROVEMENTS
Objective
Provide safe, convenient, comfortable bus stops.
Final Product
Improve substandard bus stops in the City.
Responsibility
Department Administration/Transit Project Manager: Harry Watson
Current Status:
This project has been on hold due to the Transit Manager vacancy, the new Transit Manager will assume
responsibility for completing this project
Significant Next Steps:
Initiate bus stop inventory.
Key Milestones Percentage Complete Completion Date
0% 25% SO% 75% 100%
1. Computerize the bus stop
inventory. 5/90
2. Review all bus stops for
improvements. 6/90
3. Process work orders. 7/90
4. Complete work and make final
report to the City Council. 8/90
Financial Plan References
Policies and Objectives (B-32)
18
� I
COUNCIL WORK PROGRAM - VFMCLE EN ISSIONS CONTROL
Objective
Support countywide efforts to reduce motor vehicle emissions
Pbsel Product
Preparation of an aggressive enforcement policy for automobile exhaust violations.
ResponsUlty
Department: Police (Traffic Unit)
CUeeat s- -
An enforcement policy has been established and all officers have been advised of the importance of
their attention to exhaust violation as a means of improving air quality within San Luis Obispo.
Since October of 1989, when the Department's tracking system was altered to capture vehicle
emission violations, members of the Department have issued 26 citations for excessive smoke.
Next Steps
This Council Work Program objective has been met. An enforcement policy regarding vehicle
emissions has been developed and implemented. Officers will be given periodic reminders to insure
the success of the program. In addition, Commimity Development has been designated to serve as
liaison to the Air Pollution Control District during the development of a county-wide vehicle
emission control ordinance.
Pmancial Plan B�oes
Policies and Objectives (B-33)
19
COUNCIL WORK PROGRAM CITY BUILD-OUT PROJECTIONS
Objective
Provide an illustration of the type and amount of development allowed under the existing
and proposed General Plan.
Final Product
Preparation of maps, tables, and narratives that depict future development in the city.
Responsibility
Department: Community Development. Project Manager: Glen Matteson
Current Status
Maps and tables have been prepared that depict development potential in the City as a
component of the General Plan Update process. Maps and tables will need to be revised
based on pending Planning Commission and City Council actions.
Significant Next Steps
Staff will revise maps and tables based on Planning Commission and City Council direction.
Narratives and/or illustrations will then be prepared to assist consultants with completing
draft environmental impact report.
Milestones Percentage Complete Completion Date
0% 25% 50% 75% 100%
1. Publish draft plan *sa***a*a**s*ss:sss*assss:**a* 7/89
2. Revised maps/tables. **** 7/90
3. Publish description/
comparison. ***° 7/90
Financial Plan References
Policies and Objectives (B-34)
20
COUNCIL WORK PROGRAM - FREEWAY COMMERCIAL SIGNING
Objective
To develop a sign program along U.S. 101 that provides adequate identification of
freeway-oriented businesses while m;nim;Tng visual impacts to the public.
Final Product
Amended sign regulations that allow identification of freeway-oriented businesses without
interfering with the intent of the highway beautification regulations.
Responsibility
Department: Community Development Project Manager. Judith Lautner
Current Status
The League of California Cities recently adopted a city-sponsored resolution that would
allow CALTRANS controlled signing in the freeway right-of-way.
Significant Neat Steps
The contents of the League approved resolution will be used to develop draft legislation
for state legislature consideration in'September of 1990. If this legislation is approved,
the city's sign regulations will be amended to reflect the legislative changes. If the
legislation fails, staff will work with the Freeway Signage Subcommittee to pursue
alternative signage proposals..
Milestones Percentage Complete Completion Date
0% 2S% SO% 759o' 1009o'
1. Resolution adopted by League. •_ss.:sas:a:asa:a:sss.s: 12/89
2. Legislation prepared allowing
freeway signs.. 3/90
3. Legislation passes or fails. 9/90
If Passed: Regulations amended. 12/90
If Failed: Study of alternate
sign programs completed by
subcommittee. 12/90
4. Sign regulations amended. 6/91
Financial Plan Reference
Policies and Objectives (&35)
21
COUNCIL WORK PROGRAM - HAZARDOUS WASTE INVENTORY
Objective
Research and develop hazardous waste regulations to inventory and track hazardous wastes
used and disposed of by businesses located within the City.
Final Product
A City Ordinance regulating hazardous waste use and disposal.
Responsibility
Department: Fire Project Manager: Erwin Willis
Current Status
Hazardous waste regulations are complimented by both state and federal laws. The
authority to regulate these materials has been delegated to the County Health Department.
The Division of Environmental Health is the regulatory agency for the County of San Luis
Obispo. The City has requested that the County transfer this responsibility to the City in
order to reduce the number of different agencies regulating these types of businesses. This
request has been denied.
Significant Next Steps
The City Attorney will research our legal standing with respect to city regulation of
hazardous waste. Depending on the outcome of this research, staff will prepare a program
for Council consideration.
Milestones Percentage Complete Completion
0% 25% 50% 75% 100% Date
1. City Attorney to review legality " 6/90
and authority of hazardous waste
enforcement.
2. Identify and develop a detailed sass 6/90
project scope and define staffing
responsibilities.
3. Submit to City Attorney 9ect project ** 9/90
with pertinent background
information for review.
4. Prepare draft ordinance and *' 12/90
develop strategies to fund
program.
5. Formal request/notification to *' 4/91
County, State and/or Federal
agencies for approval.
6. Presentation of ordinance to " 5/91
Council.
7. Adopt ordinance. *' 7/91
8. Hire contract staff personnel *' 11/91
to enforce ordinance.
9. Begin administering hazardous * 12/91
waste program.
Financial Plan References
Policies and Objectives (B-36)
22
COUNCIL WORK PROGRAM - ART IN PUBLIC PLACES
Objective
Increase the placement of art in public places throughout the city.
Final Product
An adopted city-wide public art program.
Responsibility
Department: Community Development Project Manager. Jeff Hook
Current Status
At a recent study session, the City Council considered and gave conceptual approval to a.city-wide public art
program. Under the program, 1% of the construction costs for specified capital improvement projects will be
set aside for public art (excluding the Utilities Department capital improvement projects).
Significant Next Steps
Staff will return to the Council with the revised program for final adoption by the end of March 1990.
Key Milestones Percentage Complete Completion Date
0% 25% 50% 75% 100%
L Prepare program to encourage
public art for Council
approval ..r««««r««..►rw.«««rrr 2/90
2. Present final program to
• Council for approval. 3/90
3. Prepare administrative
procedures. ••••«•• 7/90
4. Oversee the implementation of
the public art program. Ongoing
Financial Plan References
Policies and Objectives (B-37)
23
v
COUNCIL WORK PROGRAM - FIREFIGHTER MONUMENT
Objective
Design and fabricate a Firefighter monument honoring the participants in the 1985 Las Pilitas
Fire.
Final Product
Installation of Firefighter Monument on the site proposed for the new Fire Station One.
Responsibility
Department: Fire Project Manager: Michael Dolder
Current Status
No action has been taken on this project. Design and installation activities will coincide with
the design of Fire Station One.
Significant Next Steps
A report will be developed for Council consideration requesting direction regarding the
project scope for the Monument Project. This will not take place, however, until a site has
been formally acquired and an architect selected for the new fire station.
Milestones Percentage Complete Completion Date
0% 25% 50% 75% 100%
1. Acquire Fire Station One site. """ 4/90
2. Contract with design firm for
Fire Station One and incorporate
monument into project. " 5/90
3. City Council to identify scope
of Monument Project. " 7/90
4. Solicit design proposals for
monument. " 10/90
5. Review proposals and select
design. " 12/90
6. Complete fabrication and
installation of project with
construction of Fire Station
One. " 12/91
Financial Plan References
Policies and Objectives (B-38)
24
1
COUNCIL WORK PROGRAM - IMPLEMENTING RECYCLING IMPROVEMENTS
• Objective
Implementation of the City Council approved Rclina Improvement Plan.
Final Product
Full attainment of the recycling goals contained in the Recvclina Improvement Plan.
Responsibility
Department: Public Works Project Manager: Dave Elliott
Current Status
To date, staff has arranged for a recycling company to collect office paper, beverage containers
and newspaper from all City facilities. Full implementation of the Plan has been delayed as it
was the intention of staff to contract with the County of San Luis Obispo's Recycling Coordinator
for recycling activities. Because it does not appear the county will be in the position to provide
these services within a timeframe acceptable to the City, staff is exploring other alternatives for
coordinating recycling activities.
Significant Next Steps
In March or April of 1990, staff will present a report to the City Council providing alternatives
to better coordinate the City's response to environmental issues. One component of this report
will address full implementation of the Recvclina Imorovement Plan. The outcome of this
discussion will directly effect staff's ability to achieve the completion dates identified for
milestones 2 and 3. Without additional staffing or a revision to solid waste related priorities, it
is likely that these completions dates will have to be revised.
Percentage Complete Completion
Milestones 0% 25% 50% 75% 100% Date
1. Recycle office paper, beverage containers
and newspaper at all City facilities. 11/89
2. Begin coordinating actions necessary to
accomplish the City's recycling objectives ' 6/90
(assuming staffing additions).
3. Prepare City property for composting City-
generated materials. • 12/90
Financial Plan References
Policies and Objectives (B-39)
25
COUNCIL WORK PROGRAM - IMPROVEMENT/EXPANSION OF PLAYGROUNDS
Objective
To improve the appearance and usability of existing parks, placing special emphasis on rennovating youth
playground equipment.
Final Product
Renovated and expanded playground areas in six city parks: Throop, Santa Rosa, Meadow, Mission Street,
Laguna Lake and Johnson Parks.
Responsibility
Department: Recreation Project Manager. Jim Stockton and Kathy Koop
Current Status:
Preliminary design and cost analysis for each playground has been completed. Staff is preparing request for
proposals(RFD's) to select a consultant to prepare plans and specifications for Throop Park, Santa Rosa Park,
Meadow Park,Mission Street Park, and Johnson Park. The Laguna Lake Park project is slightly ahead of the
other park renovation projects. Design work has been completed and staff expects to award the construction
contract in March of 1990.
Significant Next Steps
RFP's will be distributed for Throop Park, Santa Rosa Park, Meadow Park, Mission Street Park and Johnson
Park. Renovation will begin in March 1990 for the Laguna Lake Park project.
Milestones Percentage Complete Completion Date
0% 25% 50% 10090
A.Throop, Meadow, Santa
Rosa, Mission and Johnson
Playgrounds
1. Prepare and distribute RFP •rrrrrrrrrrrrr►r• 3/90
2. Complete Design Work 5190
3. Begin renovation 790
4. Complete renovation 12/90
B.Lagana Lake Park
1. Complete Design Work ►►►rrrrrrrrrrrrrrrrr 10/89 -
2- Begin renovation ' 3/90
3. Complete renovation 6/90
Financial Plan References
Policies and Objectives (3-40)
26
1
COUNCIL WORK PROGRAM - SENIOR CENTER/COMMUNITY BUILDING
Objective
To prepare a demographic, siting and programming study to determine the most appropriate
site for a full service Senior Citizen Center.
To complete a needs assessment analysis to determine use patterns and compatibility of a
Senior Center within a general-use Community Center.
Final Product
A comprehensive analysis addressing: 1) indoor recreation needs (including demographic
studies and surveys); 2) central vs. neighborhood centers; 3) the feasibility of a joint-use
Community/Senior Center, 4) interrelationships with other planning studies; and 5)
alternative site evaluations.
Responsibility
Department: Community Development Project Manager: Randy Rossi
Current Status
The City Council recently considered a draft workscope and request for proposal for the
Senior Center. .After a thorough discussion, the Council directed staff. to place the study on
hold until after the mid-year study session takes place and Community Development's work
priorities are redefined.
Significant Next. Steps
The project will be reinitiated once direction is received from the City Council.
Milestones Percentage Complete Completion Date
0% 25% 50% 75% 100%
Prepare and distribute
final RFP.
Hire consultant.
Conduct needs assessment.
Solicit public input.
Prepare draft plan and
exhibit for Park and
Recreation Element .
Financial Plan References
Policies and Objectives (B-41)
27
COUNCIL WORK PROGRAM - OPEN SPACE AND PARK LAND
Objective
Develop a comprehensive plan, funding, and implementation strategy for a greenbelt around
the City and green spaces within the City, including current parks and open spaces, creeks
and other lands, and new properties designated for protection or acquisition.
Final Product
An inventory of current open space holdings, parks and creeks, and properties with high
scenic, habitat, recreational and open space values to act as a buffer around the City; an
assessment of current use, ownership, and urban development status/potential of these
parcels; a list of priorities for protection and/or acquisition and inclusion in the City's Parks
and Recreation and Open Space Elements; protection strategies tailored to each situation,
including cluster development, transfer of development rights, and purchase of easements or
fee title; voter approval for new funding; and implementation.
Responsibility
Department: Community Development Project Manager: Randy Rossi
Current Status
Open space and park land inventory and ownership patterns have been researched; more
than 30 presentations on the City's open space program have been delivered. Plan
preparation has been delayed due, in part, to open space planner's responsibilities as Interim
Community Development Director and is pending appointment of an open space planner.
Significant Next Steps
Hire open space planner (anticipated 4/90); prepare Parks/Open Space Element draft.
Pace CAMPICIC Completion nate
0% 25% 50% 75% 100%
Data collection ..................• 8/90
Public Presentations •••••••••••••••••••••• 3/91
Revise Parks and Recreation and 8/90
Open Space/Conservation elements
Develop funding and 8/90
implementation strategies
Complete draft for Comm. review •••••••• 8/90
Complete draft for Council review ••••• 10/90
Complete environmental review 1/91
Adoption by Council 3/91
Implementation/acquisition on-going
Financial Plan Relereots
Policies and objectives (B•42)
23
COUNCIL WORK PROGRAM - LAGUNA LAKE MASTER PLAN
Objective
To develop a master plan that guides the future development and use of Laguna
Lake property, including recommendations about appropriate uses, possible expansion,
trail links, and environmental management of its land and water areas.
Final Product
A Laguna Lake Master Plan which addresses: 1) appropriate active and passive
recreational uses, landscaping, parking and associated uses; 2) amount of ultimate
development; 3) possible expansion and/or buffer areas; 4) trail links; 5)
environmental management; and 6) commercial development potential.
Responsibility
Department: Community Development Project Manager: Randy Rossi
Current Status
Staff has prepared a draft Request.for Qualifications (RFQ) and Proposals (RFP) and
met twice with the Parks and Recreation Commission for review and comment. Final
RFP/RFQ will be distributed to consultants in February 1990.
Significant Next Steps
Distribute RFP; interview/select/hire consultant; prepare park user survey and
complete study.
149kaones Paceomillo Complete eoaogaietion Date
0% 25% 50% 75% 100%
LEstablish baseline data of •,••••••••••••••••••••••••••••• 12/89what presently costs
2-Prepare and distauu 2/90
final 3.Hire consultant 3/90
4.Develop user profile •....,,,...• 4/90
5.Establish program for 6/90
future use
6.Public input/hearinga 8/90
7evelop concept plan,p anddmatesand cost 12/90
&Adopt Laguna fake Master Plan 2/91
Financial Phan Rdetrace
Policies and objectives (B-43)
29
COUNCIL WORK PROGRAM- COMPENSATION PROGRAM FOR THE PLANNING AND
ARCHITECTURAL REVIEW COMMISSIONS
Objective
To provide an appropriate compensation program for members of the Planning Commission
and Architectural Review Commission (ARC).
Final Product
Adoption of compensation program that adequately recognizes the extensive service demands
placed on members of the Planning Commission and ARC.
Responsibility
Department: Personnel Project Manager: Jill Sylvain
Current Status
A survey of other cities and counties to collect comparison data has been completed.
Significant Next Steps
Seek council direction to determine appropriate salary levels for the members of the
commissions and authorization to prepare a resolution to adopt the new salaries.
Percentage Complete Completion
MIlestones
0% 25% 50% 75% 100% Date
1. Conduct a survey of other cities
and counties to collect comparison
compensation data. 10/89
2. Provide a report to Council on
survey findings. • 3/90
3. Adopt a resolution setting new
salaries as appropriate. • 4/90
Financial Plan References
Policies and Objectives (B-44)
i
30
COUNCIL WORK PROGRAM - UTILITY USERS TAX REVIEW
Objective
Review and evaluate the utility users tax assessed for water service charges.
Final Product
A report to the Council which describes utility users tax revenues, basis for use of this tax, and the
impact on the City's financial condition by making changes in the distribution of the Utility Users
Tax.
Responsibility
Department: Finance Project Manager. William C. Statler
Current Status
Study work elements have been identified and background information developed.
Significant Next Steps
Complete analysis and review of information developed to-date, and coordinate findings with City
Administrative Officer (CAO) for presentation of alternatives to the Council.
Percentage Complete Completion
Milestones 0% 25% 50% 75% 100% Date
1. Identify study work elements and
develop background information ******************************** 12/89
2. Complete analysis and review *****.*************************** 1/90
3. Coordinate study findings with CAO and
prepare Council Agenda Report ' 3/90
4. Submit report for Council consideration. ' 4/90
Financial Plan References
Policies and Objectives (B-45)
31
COUNCIL WORK PROGRAM - AFFORDABLE HOUSING �)
Objective:
To develop a comprehensive program to increase the availability of affordable
housing.
Final Product:
Amended general plan, zoning ordinance and other regulations as necessary to
encourage the construction of affordable housing..
Responsibility:
Department: Community Development Project Manager. Dave Moran
Current Status:
Staff is gathering current data regarding housing construction and land costs within the
city and within the region to better define the problem. In addition, staff is reviewing
policies and regulations from other communities that have successfully encouraged the
construction of affordable housing.
Significant Neid Steps:
Staff will compile a report that identifies the problem and provides a variety of
approaches for Planning Commission and City Council review.
Milestones Percentage Complete Completion
Date
00/c 500/0 75% 100%
1. Data Collection. "°'•""' 3/90
2. Report Available to 5/90
Pln. Com. and Council.
3. Adoption of Policies by
Council. 7/90
Financial Plan Reference:
Policies and Objectives (B46)
32
( COUNCIL WORK PROGRAM - COMMUNITY FUND RAISING
Objective
Identify and implement ways in which Councilmembers can encourage, stimulate and provide leadership in
community fund raising and volunteer efforts in accomplishing civic programs and projects.
Final Product
Development of a succinctly stated program which would provide guidance and direction to Councilmembers to
meet the established objective.
Responsibility
Department: Administration Project Manager. Deb Hossli
Current Status
Has not been commenced as yet due to other work requirements.
Significant Next Steps
The CAO's office will develop a draft program. The City Council will review and refine the program.
Bey Milestones Percentage Complete Completion Date
090 2590 50% 7590 100%
1. CAO's office to prepare draft of
suggested policy/pram- 7/90
2. Council to consider proposed
policy/program. 8/90
3. Implementation of policy/program. Ongoing
Financial Plan References
Policies and Objectives(B-47)
33
MANAGEMENT TEAM OBJECTIVES
MANAGEMENT TEAM OBJECTIVE - PRODUCTIVITY REVIEW
Objective
To provide for systematic, ongoing review of City operations to improve the delivery of
service.
Final Product
Cost-Effective Delivery of Service: Improvements in operations to ensure that City services
are responsive to citizen needs and are delivered efficiently and effectively..
Responsibility
Department: Personnel Project Manager. Ann McPike
Current Status
Preliminary steps have been taken to draft the proposed workscope. The relevant policies
are being reviewed and criteria identified that will be used in evaluating the selected
operations (e.g. Recreation, Parking, Parks and Building Maintenance).
Significant Next Steps
Determine role of the Mid-Managers in the review process, the time commitment necessary,
and the level of consultant services needed. If appropriate, draft a request for proposal,
and select consultant.
Percentage Complete Completion
Milestones
0% 25% 50% 75% 100% Date
1. Draft proposed workscope, develop review
team concept and membership, and identify
required level of consultant assistance. '••'•• 4/90
2. Prepare analysis and evaluation of opera-
tions using criteria in the Human Resource
Management, Productivity, and Contracting
Policies. ' 6/90
3. Concurrently review the provisions of the
Human Resource Management Policy as
they relate to temporary staffing,
role of regular employees, alternate work
schedules, and the use of flex-time. • 6/90
4. Review preliminary report findings with
affected departments. • 9/90
5. Submit draft recommendations to the
City Administrative Officer and Manage-
ment Team, including any recommended
revisions to the City's Human Resource
Management Policy. ' 1.1/90
6. Presentation of review findings and
recommendations to the City Council for
their approval and adoption as necessary. ' 1/91
7. Develop productivity review program for
1991-92. • 3/91
Financial Plan References
Policies and Objectives (B-48)
34
MANAGEMENT TEAM OBJECTIVE ORGANIZATIONAL DEVELOPMENT
Objective I
To provide a framework for organizational development that, will improve the efficiency
and effectiveness of City operations.
Final Product
Development of a program to enhance and strengthen organizational development in the
areas of Council-Management Team working relationships and Management - Mid-
Management communication.
Responsibility
Department: Personnel/Management Team Project Manager: Ann McPike
Current Status Jim Gardiner
The Management Team Retreat in November of 1989 identified topics for discussion and
a format in which to hold discussions regarding organizational development. A Management
Team/City Council retreat, originally slated for 1/90, has been deferred until April due to
Council attendance at a League team-building workshop in January. The Mid-Management
Steering Committee meets monthly and is defining their specific objectives.
Significant Next Steps
(A) Scheduling of a Management Team/City Council retreat with activities designed to
strengthen working relationships and develop a plan that provides for on-going
follow-up of the retreat outcomes.
(B) The Mid-Management Steering Committee will define major objectives and identify
specific projects.
Percentage Complete Completion
Milestones
0% 25% 50% 75% 100% Date
A. Management Team
1) Organize team building activities
focusing on organizational development. Ongoing
2) Develop & implement strategies to
facilitate Management Team & Mid-
Manager communication. ""'•' 12/89
3) Develop & implement an action plan
to strengthen the working relationships
of the City Council & Management
Team. •s•••sssssass 4/90
B. Mid-Managers
1) Establish a Steering Committee with
representatives from throughout the
organization. •s"*""s•sss*•s•ssss•s 7/89
2) Prepare a mission statement for the
mid-management group. s••ss*••ssssssssss 8/89
3) Develop specific objectives to meet
established mid-management goals. """"""" 12/89
4) Create subcommittees to work on
implementation of objectives. "' 2/90
5) Identify specific projects for mid-
management groups to address during
the second year. ' 6/90
Financial Plan References
Policies and Objectives (B-49)
a
35
MANAGEMENT TEAM OBJECTIVE - COMPLETION OF GENERAL PLAN
UPDATE
Objective
To provide comprehensive planning and development policies for the city.
Final Product
The Land Use, Circulation, Noise, and Parks/Open Space Elements of the General Plan will be
updated. In addition, a comprehensive open space acquisition and use program will be prepared.
Responsibility
Department: Community Development Project Managers: see below
Current Status
The Draft Land Use Element and Phase One of the Circulation Study have been prepared and
distributed for public, Planning Commission, and City Council review. The Noise Element update
is being conducted in cooperation with the county, which has prepared a workscope and is in the
process of selecting a consultant. Reasearch has began on the Open Space Element, but plan
preparation has been deferred until a open space planner position is filled.
Significant Next Steps
Integrate Draft Land Use and Circulation elements in Planning Commission recommendation to
Council; Council review, prepare EIR covering Land Use and Circulation elements. Prepare
Parks/Open Space Element draft and Noise Element draft.
Milestones
percentage
Complete Czarpledoll
0% 25% 100% Date Manager
A. Land Use Element G. Matteson
1. Complete draft for Ptn. Com. rev.••••••••••••••••••••••••••••••••••••••••••• 7/89
2. Complete draft for Council review•••••••••••••••••••••••••• 4/90
3. Complete draft EIR ••••••••••••• 8/90
4. Adoption by Council ••••••••••••••••• 1/91
S. Circulation Element T. Sanville
1. Complete draft for Pln. Com. rev.••••••••••••••••••• 4/90
2. Complete draft for Council review•••••••••••• 6/90
3. Complete draft EIR •••••• 8/90
4. Adoption by Council ••• 1/91
C. Parks/Open Space Element R. Rossi
1. Complete draft for Pln. Com. rev.,•••••••,•• 8/90
2. Complete draft for Council review"" 10/90
3. Complete draft EIR 1/91
4. Adoption by Council 3/91
5. Implementation/acquisition ••• ongoing
D. Noise Element T. Sanville
1. Complete draft for Pin. Com. rev.••• 8/90
2. Complete draft for Council review 11/90
3. Complete draft Ent 11/90
4. Adoption by Council 3/91
Financial Plan References
Policies and Objectives (B-50)
36
MANAGEMENT TEAM OBJECTIVE - LONG-TERM FINANCIAL HEALTH
Objective
To implement programs that will ensure the long-term financial health of the City.
Final Product
Fiscal Independence: Implementation of financing policies,new revenue sources,and rate structures
that will support the City's commitment to an excellent program of municipal services and the
construction of necessary public facilities.
Responsibility
Department: Finance Project Manager: William C. Statler
Current Status
Recommended financial management policies have been adopted by the Council and a presentation
of implementation concepts was considered by the Council at a Study Session in January of 1990.
Significant Next Steps
Develop policy guidelines for user fee cost recovery and develop methods/opportunities for
community review and input regarding the findings of the Comprehensive Financial Management
Plan.
Percentage Complete Completion
MIlestones 0% 25% 50% 75% 100% Date
1. Adoption of recommended financial
management policies by Council •sssasssssssssssassssssssassssss 7/89
2. Presentation of implementation concepts
to Council at Study Session •sssssssssaasssssssssssassssssss 1/90
3. Develop draft policy guidelibes for
user fee cost recovery and ongoing review
of rates and charges ssssss.sssssssss 3/90
4. Provide opportunities for community input
and review • 5/90
5. Present final recommendations to Council
for review and discussion s 7/90
6. Adopt implementing ordinances and resolutions • 9/90
Financial Plan References
Policies and Objectives (B-51)
37
MANAGEMENT TEAM OBJECTIVE - COMMUNITY RELATIONS
Objective
Identification of methods to improve our current community relation efforts by:
1. Informing citizens about important policies, activities, and operations.
2. Increasing citizen access to city government.
3. Providing timely responses to citizen inquiries and concerns.
Final Product
A formal community relations program that encourages citizen awareness and participation in city government.
Responsibility
Department: Administration Project Manager. Debbi Hossli
Current Status
Staff is in the process of surveying other communities to determine what types of community relations programs
have been successful. This information, along with input from city department heads and City Council, will be
used to develop a report that provides the Council with several alternative community relations program models
to consider.
Significant Nert Steps
A report will be developed that provides several community relations program models for the City Council to
consider.
Bey Milestones Percentage Complete Completion Date
090 2590 Me 75% 10090
1. Assign coordinator for community
relations program. rerrr►r►rrrrrrrpr»rr• 11/89
2. Design an ongoing program
to improve community
relations. •• 7/90
3. Prepare report for Council
consideration. 8/90
4. Begin pilot implementation. 9/90
5. Convert successful implementation
programs to departmental
objectives. 1/91
6. Fully integrate community relations
pry and philosophy into
city-wide operations- 7/91
Financial Plan References
Policies and Objectives (B-52)
38
MANAGEMENT TEAM OBJECTIVE - PUBLIC FACILITY DEVELOPMENT
Objective
To provide adequate public facilities for the effective and efficient delivery of City services.
Final Product
Completion of schedules for facilities development and the plans and specifications for the construction of the
Civic Center and Fire Station No. 1 projects.
Responsibility
Department: Administration Project Managers: Ken Hampian, Mike
(overall coordination) Dolder, Dave Elliott
Current Status
Negotiations are currently underway for Fite Station No. 1 site acquisition; architect selection also in progress.
Civic Center program concept was approved by Council in February of 1990.
Significant Next.Steps
Fire Station No. 1: Site Acquisition,Architect Selection.
Civic Center. Schematic Design Phase.
Key Mvestones Percentage Complete Completion Date
0% 2590 SO% 7590 100%
1. Complete the site analysis,
selection, and acquisition for
Fire Station No. 1 replacement. ••••••►'•••++•••+ 4/90
2. Select the design strategy for
Civic Center expansion. rrprrrprrr►rrrrrrrrrrr 2/90
3. Study and design Fire Station
No. 1 replacement (Planning
approvals) "• 6/90
4. Schedule and implement financing
plans for the facilities. 6/90
5. Complete plans for the Civic
Center expansion and Fire
Station No. 1 replacement. 11/90
6. Complete the remaining phases of
Facility Master Plan including
long range schedule for the
development of other public
facilities. 11/90
Financial Plan References
Policies and Objectives (B-53)
39
REPORTABLE PROGRAM OBJECTIVES
n
REPORTABLE PROGRAM OBJECTIVE - FIVE YEAR POLICE SERVICES PLAN
Objective
Establish a five year goals and service orientation program using information contained in the Police
Services Five Year Plan.
Final Product
Completion of a document which will be used for making future decisions relating to the Police
Department's program and personnel needs.
Re%mudIffily
Department: Police Project Manager. Jim Gardiner
Current Status
Draft plan is in the process of being written.
Sint Nes:Steps
Complete a final version of the draft plan.
canoetion
Percentage Completed Date
0% 25% 50% 75% 100%
1. Objective set With CAO •s•••••••••••••••••••••••••••+•••ss•s 01/88
2. Develop work Programsssss•..••......s.ss.as.:ssa....ss.es.s 03/88
3. Interview SLOPD Personnel •••s...ssges.ss.sassss..sssa..sa...s 04/88
4. Identify key stakeholders •.s..ss...s....ss..sasr.sssses.assssssss 05/88
and conduct interviews
5. Develop stakeholder11/88
survey document
8. Distribute Survey ••e••••s.s............ss................ 12/88
7. Review survey results e.ss••ss•ssees.ss.ass.sssssssss.s.ssss.. 01/89
8. Develop FJve-year plan ss.s..es.sas...ss.ss.ss 05/90
9. Review and modify plan • 08/90
10. Accept plan • 08/80
Fbnmcial Plea References
Operating Program - Public Safety (D-5)
40
REPORTABLE PROGRAM OBJECTIVE - IIMPLF MTATION OF TBE DRUG ABUSE
RESISTANCE EDUCATION (DARK) PROGRAM
Objective
Determine the best method for delivering the DARE. program.
Final Product
To insure that the DARE. program is made available to all students within the City of San Luis
Obispo.
Department. Police Project Manager: Captain Bart TophazA
Current Statue
After discussion with school administrators, it was determined that the most effective method of
delivery of the DA.R E. program would be through the use of our existing School Resource OlfireZ.
The School Resource Officer has received DARE. trammg and is in the process of establishing a
schedule for all sixth grade classes.
Silwiswnt Neat Steps
This Reportable Program Objective has been met. The Police Department will continue to work
with school administrators to insure the effectiveness of the DARE. program.
Financial Plan References
Operating Programs - Public Safety (page D-7)
41
REPORTABLE PROGRAM OBJECTIVE - IMPLEMENT FIRE MASTER PLAN
Objective
Completion of a Fire Master Plan that identifies and evaluates fire hazards, life safety
hazards, and risks confronting the City of San Luis Obispo. The plan will include
methodologies for designing and implementing action-oriented programs to manage and reduce
fire and safety hazards.
Final Product
A Fire Protection Master Plan that provides cost-effective fire and life protection services to
the residents of San Luis Obispo.
Responsibility
Department: Fire Project Manager: Michael Dolder
Current Status
The Fire Master Plan continues to undergo format changes and revisions recommended by the
City Council and Citizens Advisory Committee(CAC). Format changes currently under review
for. inclusion in the master plan involve an evaluation of delivery alternatives for ambulance
services, an evaluation of fire prevention staffing needs, and development of a sprinkler
ordinance.
Significant Next Steps
The changes identified by the City Council and CAC will be incorporated into the Master Plan
and presented to the City Administrative Office for review and comment. Once the review
is complete, the draft fire master plaA will be presented to the CAC for review and comment.
Milestones Percentage Complete Completion Date
I. Data Collection and Preliminary 0% 25% 50% 75% 100%
Master Plan Draft. sssssssassssssassssssss 3/86
2. Citizen Advisory Committee.
Preliminary Review and Comment ****sssssssssssssssssss 12/86
3. Technical Committee Review
and Comment. ************sass::::::: 1/87
4. Revise Ambulance Regulations. """' 3/90
5. Citizen Advisory Committee Review
Sprinkler Ordinance Proposal. " 3/90
6. Complete Master Plan Format
Changes.. " 4/90
7. City Administrative
Officer Review. " 4/90
8. Citizens Advisory Committee
Review and Recommendations. *' 4/90
9. Council Study Session & Review. " 5/90
Financial Plan Reference
Operating Programs - Fire (D-9)
42
REPORTABLE PROGRAM OBJECTIVE - IMPROVE CITY COMMUNICATIONS SYSTEM
Objective -
Continuation of the project to improve the city-wide radio communications system.
Final Product
Attainment of total radio communications coverage within the city limits for the Fire, Police, and
General Government Departments.
Responsibility
Department: Fire Project Manager. Steve Smith
Current Status
A consultant study was conducted and funding approved to purchase a new city-wide communication
system. Staff is currently working with a communication equipment supplier to finalize the
communication system design.
Significant Next Steps
Upon completion of the communication system's design, the equipment will be purchased, installed
and tested.
Milestones Percentage Complete Completion Date
0% 25% 50% 75% 100%
1.Prepare Communication Needs
Study. ********ss*sassssssasss 7/89
2.Solicit for system proposals
and select consultant. **********sesssssssssss 10/89
3.Obtain Council approval of
equipment purchase. *****************asses* 11/89
4.Finalize design and costs. """""'*""""'•* 2/90
5.Purchase equipment. " 3/90
6.Install, test and accept
equipment. " 6/90
Financial Plan Reference
Operating Programs - Fire (D-17)
43
REPORTABLE PROGRAM OBJECTIVE - FINANCING OF HOUSEHOLD HAZARDOUS WASTE'
COLLECTION
Objective
Development of an on-going revenue source to finance a county-wide household hazardous waste
collection program.
Final Product
Implementation of revenue mechanism that will allow for an ongoing household hazardous waste
collection program county-wide.
Responsibility
Department: Fire Project Manager: Michael Dolder
Current Status
The Hazardous Waste Management Commission is currently developing a per capita cost of a county-
wide Household Hazardous Waste Program. Once this is complete, work to identify an on-going
revenue mechanism to finance the collection program will begin.
Significant Next Steps
The Hazardous Waste Management Commission will consider the possibility of establishing a
community services district to fund a county-wide Hazardous Waste Collection Program. If
unsuccessful, a City funding source will be considered.
Milestones Percentage Complete Completion Date
0%. 25% 50% 75% 100%
1. Hazardous Waste Management
Commission to establish per
capita collection costs. ""'*""'•""' 3/90
2. Hazardous Waste Commission
to consider county-wide funding
alternatives. " 4/90
3. First hazardous waste collection
day, 5/90
4. On-going City Funding source to
to be considered. " 6/90
Financial Plan References
Operating Programs - Fire (D-19)
44
y
REPORTABLE PROGRAM OBJECTIVE - SALINAS RIVER RESERVOIR EXPANSION
Objective
C Determine feasibility of expanding the Salinas Reservoir in order to increase the yield of the project. Also,
perform preliminary environmental analysis and cost estimates for recommended project.
Final Product
Feasibility report on the recommended Salinas River Reservoir Expansion project.
Responsibility
Department Utilities Department Project Manager. William Hetland
Current Status
Draft document currently under review by City staff, Army Corps of Engineer, and California State
Division of Dam Safety.
Significant Next Steps
Incorporate review comments and prepare final document for public review.
Percentage Complete Completion
Milestones 0% 25% 50% 75% 100% Date
1. Geotechnical Evaluation ssssssssssss***s*:sss*s*ssssssss 6/89
2. Seismicity/Design Earthquake s:ssssssss*++*sssssssssssss*s*** 6/89
3. Structural Analysis ssssssssasssassssassssssssasssss 6/89
4. System Operation Review +sssssssssssss:**s*s*:ssssssss:: 6/89
5. Alternative Conceptual Plan +ssssssss+ss*****sssssssssssss:: 6/89
6. Flood Routing Studies sassss**s****ss*:ssssssss:*s**s* 6/89
7. Reservoir Yield Evaluation ••*+•+++sssssssssssssssss*sss 4/90
8. Permit/Regulatory Review liiiiiiiiiiiilsiiiiiti 4/90
9. ' Cost Estimates +*+****sssss*sslsssssssssssss 4/90
10. Environmental Review sass:*sss***asss*as*sss*sssss 4/90
11. Draft Report Review ++•*+++*++sssssssssssssssssss 4/90
12. Issue Final Report ' 4/90
Financial Plan References
Operating Programs - Public Utilities (D-21).
45
REPORTABLE PROGRAM OBJECTIVE - WASTEWATER SLUDGE CONTAMINATION
Objective �
To develop solutions to lead contamination of wastewater sludge which limits sludge reuse, interferes with
treatment processes and causes a violation of state and federal requirements.
Final Product
Identification and elimination of lead source;development of a program for ultimate disposal of the sludge.
Responsibility
Department: Utilities Department Project Manager. John Moss
Current Status
The updated waste classification application is under review by the State Department of Health Services
(DHS).response expected within 60 days. Source detection efforts have been intensified;the early results
of the collection system monitoring proved inconclusive.
Significant Next Steps
Continue source detection and elimination efforts. Investigate various disposal options available if sludge
is reclassified as non-hazardous. Develop disposal and management plan.
Percentage Complete Completion
Milestones 0% 25% 50% 75% 100% Date
A. Sludge Classification and Disposal
1. Obtain non-hazardous classification or
disposal variance from DHS if classified
as hazardous. sssasssssassssassssssss 4/90
2. Investigate disposal options. '••••••s 6/90
3. Develop disposal and management plan. •"• 10/90
4. Submit plan to State for approval and
waste discharge requirements for disposal. • 1/91
5. Implement Disposal and Management Plan. • 3/91
B. Source Detection
1. Complete Phase I collection system monitoring
and evaluate results. ssssasssssssssasssssasss 3/90
2. Complete facilities inspection on potential
discharges and evaluate results. sssasassassssss 5/90
3. Develop and implement new/continued
(Phase II) source detection program based
on evaluation of Phase Iresults. • 6/90
Financial Plan References
Operating Programs - Public Utilities (D - 32).
46
REPORTABLE PROGRAM OBJECTIVE WASTEWATER TREATMENT PILOT PLANT STUDY
Objective
Determine effects of activated sludge and cooling tower processes on receiving water constituents, color,
MBAS, and turbidity. Study and pilot the various process options (carbon absorption, ozonation, dual
media filtration, and chlorination) for achieving full compliance with Regional Water Quality Control
Board (RWQCB) standards.
Final Product
Selection of most cost effective,efficient and reliable system for achieving full compliance with discharge
requirements established by the RWQCB.
Responsibility
Department Utilities Department Project Manager. John Moss
Current Status
Wastewater pilot study is complete, Brown and Caldwell consulting firm presented results and conclusions
from study at a study session in January, 1990.
Significant Next Steps
City Council adoption of study report results and conclusions for submission to RWQCB for approval and
incorporation into design of Wastewater Treatment Plant Unit 4 improvements.
Percentage Complete Completion
Milestones 0% 25% 50% 75% 100% Date
A. Pilot plant setup, operation and decommissioning.
1. Set up and begin operation•of pilot study:
activated sludge and cooling tower processes. "+•"+•+*+'+++'ssss•ss•sassssa• 7/89
2. Set up and operation of filtration/absorption
skid. Bench scale testing of carbon absorption. '+•*•+••+'s•s••sessss•ssssssssss 9/89
3. Test dual media filtration, ozonation, and
pre- and post-chlorination. ssssss•sssssssssssseas•sssssss•s 10/89
4. Complete pilot plant testing decommission. ++'+++++'++•ass•••sssssssss•'ss«s 11/89
B. Pilot Plant Evaluation and Reporting.
1. Evaluate effects of activated sludge and
cooling tower processes on receiving water
requirements. Eliminate carbon absorption
from further study. ssssssssssass+sssss.asssssssess 9/89
2. Evaluate polishing processes of dual media
filtration, ozonation, and pre- and post-
chlorination. ssssssesssesssssssssssssssss«sss 12/89
3. Complete Pilot Plant report and submit for
approval. sassssssasssesss•s•ssssssssssess 1/90
4. Incorporate results of study into Wastewater
Treatment Plan Unit 4 plans. + 10/90
Financial Plan References
Operating Programs - Public Utilities (D -34).
47
REPORTABLE PROGRAM OBJECTIVE - LAGUNA LAKE WEED CONTROL
Objective
Evaluate the safety and effectiveness of using aquatic dye (rather than mechanical harvesting)
to control weeds in Laguna Lake.
Final Product
Attainment of weed control at Laguna Lake in an environmentally safe and effective manner.
Responsibility
Department: Public Works Project Manager: Lane Wilson
Current Status
Staff from the Parks and Buildings Division has met with representatives from the dye
manufacturers and the State Department of Fish and Game. It was informally concluded at that
meeting that aquatic dye does not present any environmental danger.
Significant Next Steps
Staff will meet with representatives of the Regional Water Quality Control Board to discuss safety
concerns.
Percentage Complete Completion
Milestones 0% 25% 50% 75% 100% Date
1. Review product brochures. siisisiiiiisisi#iii#isissssis#i# 8/89
2. Consult with manufacturers and sales
representatives to evaluate
safety and effectiveness 4#iii#iititi####*iii#!!!iiii#### 8/89
3. Consult with Department of Fish
and Game to discuss safety concerns. *****************iasis#!iiii:##s 11/89
4. Consult with Regional Water Quality Control
Board to discuss safety concerns. ' 3/90
5. Review application schedule with Department
of Fish and Game and Regional Water Quality
Control Board. ' 4/90
6. Obtain written approvals from Department of
Fish and Game and Regional Water Quality
Control Board. ' 4/90
7. Apply dye. ' 5/90
8. Complete written report evaluating
effectiveness. ' 9/90
Financial Plan References
Operating Programs - Parks and Landscape (D-55)
48
REPORTABLE PROGRAM OBJECTIVE - AIRPORT AREA SPECIFIC PLAN
Objective
Work with the County Planning Department (lead agency) to complete a specific plan
for the property surrounding the San Luis Obispo County .Airport.
Final Product
Completion of a City and County approved specific plan and environmental impact
report (EIR) for the airport area.
Responsibility
Department: Community Development Project. Manager. Terry Sanville
Current Status
Both the City Council and the Board of Supervisors have adopted the "Concept Plan" for
the airport area. The County is working with a consultant to prepare the work program
for the specific plan and EIR.
Significant Next Steps
The county will hire a consultant' to work with the Airport Area Planning Team
-- (composed of city staff, county staff and consultants representing area property owners)
to produce the plan and EIR.
Milestones Percent Complete Completion Date
0% 25% 500/c 759/v 1009o'
1. Approval of Consultant
Agreement for Work Program. ************** 3/90
2. Completion of Draft Specific
Plan. 6/90
3. Completion of Public Review
Process for Draft Plan & EIR• 8/90
4. Adoption of Plan. 10/90
Financial Plan References
Operating Programs - Community Development (D42)
49
REPORTABLE PROGRAM OBJECTIVE-UNREINFORCED MASONRY BUILDING
MITIGATION PROGRAM
Objective
Implement a mitigation plan to reduce the seismic hazards associated with
unreinforced masonry buildings in the City.
Final Product
Adoption of an ordinance that protects the City from the hazards associated with
unreinforced masonry buildings.
Responsibility
Community Development Department Project Manager: Tom Baasch
Current Status
The list of "potentially hazardous" buildings has been submitted to the California
Seismic Safety Commission as required. The property owners of the buildings have
also been notified. Proposals have been received from three consultants to develop a
seismic hazards mitigation plan and ordinance. These proposals are currently being
analyzed..
Significant Next Steps
Execution of contract with consultant.
Percentage Complete Completion
Milestones 0% 25% 50% 75% 100% Date
1. Survey suspected buildings and
establish initial inventory, ___=x x a s x x a s x x a x x s s s x x x 10/89
2. Notify all affected property
owners. :xx===:xx:xxx::x:xxx:xx 12/89
3. Preparation of mitigation
program & ordinance by con-
sultant. x:: 4/90
4. Adoption of Ordinance by City
Council. 6/90
5. Implementation of Ordinance. on-going
Financial Plan Reference
Operating Programs - Community Development (D-77)
I
50
REPORTABLE PROGRAM OBJECTIVE - ARCHAEOLOGICAL RESOURCE
STUDIES
Objective
Compile and organize information regarding San Luis Obispo's historic and prehistoric
archaeological resources.
Final Product
Preparation of maps, files and bibliographical materials to identify the probable
location of archaeological resources within the city limits and urban reserve of San
Luis Obispo.
Responsibility
Department: Community Development Project Manager: Terry Sanville
Current Status
A request for proposal (RFP) for hiring a consultant to conduct research and produce
the final products has been distributed to candidate consultants..
Significant Next Steps
Hire consultant and complete the work within four to six months.
Milestones Percentage Complete Completion Date
0% 25% 50% 75% 100%
1. Hire Consultant. ___:::._:::.::..:: 3/90
2. Consultant Complete Draft 6/90
Materials.
3. Cultural Heritage Committee 8/90
Review/Acceptance of Final
Materials.
Financial Plan References
Operating Programs Community Development (D-70)
51
REPORTABLE PROGRAM OBJECTIVE - LONG RANGE OFFICE AUTOMATION GOALS AND
POLICIES
Objective
To create long-range goals and policies regarding the use of office automation equipment.
Final Product
Office Automation Goals,Policies,and Staffing: Comprehensive Acquisition,Management,and Use policies for
the City's computer,telephone and other office automation equipment. Implement permanent technical services
staffing recommendations.
Responsibility
Department: Administration Project Manager: Peggy Johnston
Current Status
Phase I, the Hardware/Software Survey,is complete. The data on future departmental plans has been gathered
for Phase II;the final report format is in progress. Interim computer requests are being processed using newly
adopted Interim Criteria and Procedures. Copier Master Plan/Replacement program is also underway.
Significant Next Steps
Finalize Phase I & II of report for CAO review. Hire a consultant, on a short-term basis, to assist in the
preparation of a long-range automation plan. Complete copier master plan internally.
Milestones Percentage Complete Completion Date
0% 25% 50% 75% 10070
1. Phase I, conduct Hardware/ •••••••••••••••■••••••• 2/90
Software survey.
2. Phase II, research
Information Systems Needs
and Future Requirements ••'•"•••••••••• 2/90
3., Phase III, Implement Interim
Request procedures •••••••••••••'••+••+••• 2/90
4. Phase IV, contract with consultant. 3/90
S. Complete Master Plan Process
for both computers and copy machines. 5/90
6. Recommendations to Council
relative to permanent
Information Systems staffings. 5190
Financial Plan References
Operating Programs- General Government (D-92)
52
REPORTABLE PROGRAM OBJECTIVE - IMPLEMENT RECORDS MANAGEMENT PROGRAM
Objective
To develop and implement a records management program.
Final Product
Implementation of records retention program.
Responsibility
Department: City Attorney Project Manager: J. Jorgensen
Current Status
The new City Attorney is currently reviewing the objective and re-evaluating the goals of this office.
Significant Next Steps
Review objective and determine if this objective should be pursued. Should it be determined that a records
management plan is necessary,milestones will be developed for inclusion in the nest goals reporting document.
Financial Plan References
Operating Programs - City Attorney (D-&)
53
REPORTABLE PROGRAM OBJECTIVE - AUTOMATED FILE AND RETRIEVAL SYSTEM
Objective:
To establish an automated file and retrieval system for the city's central files.
Final Product:
Installation of an automated file and retrieval system for the city's central files. This includes indexing of City
Council minutes, resolutions, ordinances, deeds, agreements, contracts, and subject files.
Responsibility.
Department: City Clerk Project Manager: Pam Voges
Current Status:
The MuniMetrix computerized index system came on-line in January, 1990. The City Clerk's Office began
entering records January 1, 1990.
Significant Next Steps:
1. Training Clerk staff on MuniMetrix- indexing and retrieving..
2. Installation of public/staff work station for retrieving city central files.
3. Eliminate need for adopting resolutions when approving agreements and contracts.
4. Enter historical legislative records.
5. Coordinate City-wide records management program.
Percentage Complete Completion Date
Milestones: 0%. 24% 50% 74% 100%
1. Installation of Muni-
Metrix system. «««.«..«...«..««.......««.« 1/90
2. Eliminate need for reso-
lutions when approving
agreements. ««««««««««««««««««*«««««► 3/90
3. Train Clerk staff on
MuniMetrix. •• 3/90
4. Purchase & install
dedicated MuniMetrix work
station and eliminate
manual card indexing. 6/90
5. Index 10 years of preexisting
historical legislative data. 2/91
6. Coordinate city-wide Records
Management Plan. 3/92
Financial Plan References
Operating Programs - City Clerk (D-86)
54
REPORTABLE PROGRAM OBJECTIVE - UTILITY BILLING CYCLE
Objective
Evaluate alternatives to the current utility billing cycle in order to improve:
1. Timeliness of water usage information for City management'.and customers.
2. Cash flow and.delinquent account management.
3. Mitigate the rising cost of utilities.
The current practice of billing for private sector trash services will also be reviewed as part of this
evaluation.
Final Product
Report to Council evaluating billing policies and practices, with recommendations for changes as
appropriate.
Responsibility
Department: Finance Project Manager: William C. Statler
Current Status
Draft evaluation and recommendation.'has been completed.
Significant Next Steps
Finalize staff report and coordinate findings with City Administrative Officer (CAO) for
presentation to the City Council.
Percentage Complete Completion
Milestones 0% 25% 50% 7596 100% Date
1. Complete evaluation of utility billing
practices and policies, and develop
recommendations for improvement 3/90
2. Coordinate findings with CAO for
presentation to Council •;'•""•** 4/90
3. Council review of report recommendations
and implementation of approved changes " 5/90
Financial Plan References
Operating Programs - Financial Administration (D-89)
55
REPORTABLE PROGRAM OBJECTIVE - EMPLOYEE SUGGESTION AWARD PROGRAM
Objective
To implement an Employee Suggestion Award Program.
Final Product
Adoption of an Employee Suggestion Award Program.
Responsibility
Department: Personnel Project Manager: Ann McPike
Current Status
A proposed program has been drafted and reviewed by the Management Team. Initial
review indicates that development and implementation of this program will require more
time and effort than originally anticipated. Major areas of concern include the difficulties
that other agencies have experienced with similar programs and the need to negotiate this
with seven different employee associations. Therefore, work has been postponed due to the
need to work with Associations on other pressing issues: the Sexual Harassment Avoidance
Policy, Flexible Benefit Plans, Drug-Free Workplace Policy, E.A.P. Program Implementation,
and Classification Study.
Significant Next Steps
Work on this project is recommended to be resumed in January 1991.
Percentage Complete Completion
Milestones
0% 25% 50% 75% 100% Date
1. Survey comparable agencies and gather
information about other employee
suggestion award programs. •*****•*•••*•*••*•••••s•s 7/89
2. Draft a proposed program for presentation
to the Management Team. *••* •*•***•w•s•**••••ss 9/89
3. Initiate comprehensive evaluation of
the success of similar programs in other
agencies. "•'°* 1/91
4. Develop a recommended program for
Council consideration and approval. * 4/91
5. Present approved program to Employee
Associations for their comments. • 5/91
6. Implement of Employee Suggestion
Award Program. • 9/91
Financial Plan References
Operating Programs - Personnel (D-91)
56
REPORTABLE PROGRAM OBJECTIVE - EMPLOYEE ORIENTATION PROGRAM
Objective
To develop a new employee orientation program, which will include a handbook, video, and
other appropriate material.
Final Product
An orientation program for new employees that will adequately inform them of the
functions of City government in San Luis Obispo. A video will be developed that will
provide a brief overview of each department and show locations of City buildings and the
associated functions (e.g. the corporation yard, sewer treatment plant, Police ' & Fire
Departments).
Responsibility
Department: Personnel Project Manager. Wendy George
Jill Sylvain
Current Status
Personnel is currently interviewing local video studios to develop standards that will be
used when soliciting proposals for the preparation of an orientation video. The video will
be used as a component of the city's existing orientation program which provides an
explanation of benefits, retirement, workers compensation, the Wellness Program and other
pertinent information.
Significant Next Steps
Prepare a request for proposal for the completion of a 20 to 30 minute New Employee
Orientation video. Establish a bi-weekly New Employee Orientation program schedule.
Percentage Complete Completion
Milestones 0% 25% 50% 75% 100% Date
1. Completion of a New Employee """" 4/90
Orientation Video.
2. Finalize the overall content ' .6/90
and schedule of the program.
Financial Plan References
Operating Programs - Personnel (D-91)
57
REPORTABLE PROGRAM OBJECTIVE - EMPLOYEE ASSISTANCE PROGRAM
Objective
Implement an Employee Assistance Program to compliment the City's existing Wellness
Program
Final Product
A program offering five pre-paid professional sessions in the areas of personal counseling,
family counseling, drug and alcohol counseling, financial counseling and legal counseling
that will be available to all regular employees.
Responsibility
Department: Personnel Project Manager: Wendy George
Current Status
A contract has been approved and signed with Occupational Health Services, Inc., to
administer the City's Employee Assistance Program (EAP).
Significant Next Steps
Training sessions for all employees and all supervisors in using the EAP are scheduled for
February, 1990.
Milestones Percentage Complete Completion
0% 25% 50% 75% 100% Date
1. Receive authorization from
the City Administrative
Officer to request
proposals. ss«rs«ar*«r««sssrss*s«sss***rs 5/89 -
2. Send out request for proposal
to various EAP administrators
and receive proposals. **ss«rr««rr*«rs*««rss««rs««r«s 7/89
3. Interview selected adminis-
trators and choose one. «****•«•'*'*•*•**************• 9/89
4. Sign contract with Occupa-
tional Health Services, Inc.
(OHS) to provide services. +*•+******««sss«««:sass««rs«ss 11/89
5. Arrange for educational
materials and employee train-
ing sessions from OHS **+++**+*«r*s«ss*s««r*ssrsasss 2/90
Financial Plan References
Operating Programs - Personnel (D-91)
58