HomeMy WebLinkAbout04/04/1990, C-1 - MINUTES Mi 1NG AGENDA
DATE L-90 ITEM #
M I N U T E S
ADJOURNED MEETING- OF THE CITY COUNCIL
CITY OF SAN LUIS OBISPO
MONDAY, MARCH 5, 1990 - 12:00 P.M. - 5:00 P.M.
COMMUNITY ROOM - CITY/COUNTY LIBRARY - PALM AND OSOS STREETS
SAN LUIS OBISPO, CALIFORNIA
Draft Minutes
ROLL CALL to be approved
at Council Meeting
Councilmembers Cis. - � � -
Present: Vice-Mayor Jerry Reiss, Councilmembers Peg Pinard, Penny
Rappa, Bill Roalman and Mayor Ron Dunin
Absent: None
City Staff
Present: John Dunn, City Administrative Officer; Jeff Jorgensen, City
Attorney; Pam Voges, City Clerk; Arnold Jonas, Community
Development Director; Randy Rossi, Long Range Planner; Terry
Sanville, Principal Planner; Dave Romero, ,Public Works
Director; Ken Hampian, Assistant City Administrative
Officer; Mike Dolder, Fire Chief; Jim Gardiner, Police
Chief; Bill Statler, Finance Director; Ann McPike,_ Personnel
i Director; Jim Stockton, Recreation Director; Bill Hetland,
Utilities Director; Allen Short, Water Division Manager;
Debi HOSSli, Administrative Analyst; Alison Lloyd,
Administrative Analyst
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STUDY SESSION
1. MID-YEAR REPORT OVERVIEW '(File No. 102)
Council considered mid-year review of progress, priorities, and budget status.
John Dunn, City Administrative Officer, outlined the .staff report with the
recommendation that Council receive and file the introductory report as well
as the Reportable Goals and Capital Improvement Projects Summary Reports.
Ken Hampian, Assistant City Administrative Officer, reviewed in more detail
the mid-year progress priorities and budget status (File No. 102) .
Specific concerns raised by Councilmembers included, 1) Accelerated reporting
date on revising of the business license ordinance, 2) Councilwoman Rappa
wanted to see the Community Relations Program brought back sooner than its
projected schedule.
2. REPORTABLE GOALS DOCUMENT (File No. 202)
Council reviewed the 1989-91 Reportable Goals and Objectives..
City Council Minutes Page 2
Monday, March 5, 1990 - 12:00 - 5:00 p.m.
Upon general consensus (3-2) this item was received and filed. Council
requested that the reports be provided on a quarterly basis.
3. CIP STATUS REPORT (File No. 202)
Council reviewed Capital Improvement Programs for 1989-91.
Upon general consensus Council directed that the Downtown Master Plan be
drafted by a Citizen's Advisory Ad Hoc Committee appointed by the City
Administrative Officer, suggesting that they not only draft the downtown
physical plan, but include the. downtown beautification with it.
4A. COMMUNITY DEVELOPMENT WORKPROGRAM (File No. 202)
Arnold Jonas, Community Development Director, reviewed the Community
Development Department workprogram, described the overall department workload
and current staffing levels. He provided alternatives for staffing and
project management and listed a group of .recommendations for handling the work
program at this time. ,5 w C SS a,0 444- o f- '
After discussion and upon general consensus, Council agreed to:
I. Reschedule the following non-critical projects to the next budget -�
planning period:
1. Enhanced Historic Preservation.
2. Property Maintenance Ordinance.
3. Planning Commission Use Permit requirements.
4. R-1 zone height limits.
II. Change the staffing strategy for the following projects:
A. Downtown Physical -Plan: The CAO will appoint a Citizens Advisory
Committee to spearhead the drafting of a concept plan. Planning
and Administration would provide limited staff support to the
committee during its initial planning efforts.
The planning staff would eventually be responsible for environmental review
and the plan adoption process. The existing budgeted amount of $30,000 would
be reserved for possible special studies, environmental review, or other needs
as they arise in the process.
B. Downtown Beautification Programs: These programs would also be
the design responsibility of the Downtown Citizens Advisory
Committee.
C. Greek Row: Cal Poly should consider fraternity and sorority
housing as part of its on-campus housing studies. The City will
participate in these studies through the committee process.
City Council Minutes Page 3
Monday, March 5, 1990 - 12:00 p.m.
D. Density Studies: Continue work at a non-critical sustained pace
and retain as part of the department work program.
E. Sinsheimer Park RFP Administration: RFP and work program to be
administered by the Parks and Recreation Department.
F. Freeway Sianina Program: Request that the League of California
Cities initiate legislation supporting the City's position
concerning signs in the Freeway right-of-way.
III. Authorized the hiring of consultants to complete the following projects:
A. Subdivision Regulations and Condominium Regulations (3-2) .
B. Archaeological Guidelines (3-2) .
IV. Authorized (3-2) the hiring of a permanent Assistant Planner ($41,000 a
year) and a contract support staff person for two years ($30,000 a
year) .
The City Council also determined that staff should continue to work on the
Margarita-Riveria and Dalidio Specific Plans and on the Prefumo Annexation
proposal consistent with current policy. Further, the Council indicated a
general sensitivity to work load issues, and rather than establish a
moratorium on new projects, concluded that this concern would be considered
when additional work assignments are discussed.
3:15 p.m. , Mayor Dunin declared a recess; 3:30 p.m. , City Council reconvened,
all Councilmembers present.
4B. UTILITIES DEPARTMENT WORRPROGRAM. (File No. 202)
Bill Hetland, Utilities Director, reviewed the Utilities Department workload
and priorities.
After brief discussion and upon general consensus Council supported the
recommended actions.
3:50 p.m., Councilwoman Pinard left the meeting.
5. MID-YEAR BUDGET REPORT (File No. 202)
Council considered Mid-Year Budget report.
Bill Statler, Finance Director, reviewed the report with the recommendation
that Council receive and file the Mid-Year Budget review for fiscal year
1989-90, and to adopt the resolution to approve the recommended Mid-Year
Budget Requests amending the 1989-91 Financial Plan.
After general discussion moved by Roalman/Raava (4-0-1, Councilwoman Pinard
absent) the Mid-Year Budget Review was received and filed.
City Council Minutes Page 4
Monday, March 5, 1990 - 12:00 - 5:00 p.m.
After additional discussion moved by Roalman/Randa (3-1-1, Mayor Dunin voting
no, Councilwoman Pinard absent) Resolution No. 6777 was adopted approving the
recommended Mid-Year Budget Requests, amending 1989-91 Financial Plan, with an
amendment to delete the Groundwater Wells Screening of Carbon Filtration Tanks
in the amount of $65,000. Staff was directed to report back with
alternatives.
4:55 p.m. , there being no further business to come before the City Council,
Mayor Dunin adjourned the meeting.
APPROVED BY COUNCIL:
PV:nlo Pam Voges, City Clerk
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I
r
M I N U T E S
REGULAR MEETING OF THE CITY COUNCIL
CITY OF SAN LUIS OBISPO
TUESDAY, MARCH 6, 1990 - 7:00 P.M.
COUNCIL CHAMBERS, CITY HALL, 990 PALM STREET
SAN LUIS OBISPO, CALIFORNI
Draft Minutes
:o be approved
ROLL CALL at Council Meering
r
Councilmembers
Present: Vice-Mayor Jerry Reiss, Councilmembers Peg Pinard, Penny
Rappa, Bill Roalman and Mayor Ron Dunin
Absent: None
City Staff
Present: John Dunn, City Administrative Officer; Jeff Jorgensen, City
Attorney; Pam Voges, City Clerk; Arnold Jonas, Community
Development Director; Dave Romero, Public Works Director;
Ren. Hampian, Assistant City Administrative Officer; Mike
Dolder, Fire Chief; Jim Gardiner, Police Chief; Bill
Statler, Finance Director; Jim Stockton, Recreation
Director; Glen Matteson, Associate Planner; Bill Hetland,
Utilities Director
No public comment was received.
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CONSENT AGENDA
Moved by Pinard/Reiss the consent calendar was unanimously approved as
recommended by the City Administrative Officer with the amendment to C-6 as
noted.
C-1 CONTRACT PAY ESTIMATES
Contract pay estimates and change orders approved (5-0) and ordered paid as
recommended.
C-2 COUNCIL MINUTES
Council approved (5-0) the following minutes as amended:
Tuesday, January 16, 1990 at 7:00 p.m. ;
Tuesday, January 30, 1990 at 7:00 p.m. ;
Monday, February 5, 1990 at 4:00 p.m. ; and
Tuesday, February 6, 1990 at 7:00 p.m.
City Council Minutes Page 2
Tuesday, March 6, 1990 - 7:00 p.m.
C-3 JOINT RECREATIONAL USE COMMITTEE APPOINTMENTS (File No. 125)
Council considered appointments and reappointments to the Joint Recreational
Use of School District Property Committee.
Moved by Pinard/Reiss (5-0) Patricia Martin appointed to a 3-year term
expiring 03/31/93 and Jack Dewar and Jim McBride reappointed to 4-year terms
expiring 03/31/94 and appointments forwarded to SLCUSD Board of Trustees for
concurrence.
C-4 WATER MAIN RECONSTRUCTION PROJECT (File No. N-20P)
Council considered plans and specifications for "Water Main Reconstruction
Project: Buena Vista - Santa Ynez/McCollum," City Plan No. N-18P, N-19P
and N-20P; engineer's estimate $201,000.00 including contingencies.
Resolution No. 6767 (5-0) adopted approving plans and specifications,
authorized staff to advertise bids, and authorized CAO to award a contract if
bids are within engineer's estimate (Agreement No. A14-90-CCN) .
C-5 STORM DRAIN IMPROVEMENT PROJECT (City Plan No. P-13E)
Council considered plans and specifications for "Storm Drain Improvement ^
Project: Osos Street - Pismo to Buchon," City Plan No. P-13E; engineer's ( `
estimate $49,000.00 including contingencies.
Resolution No. 6768 (5-0) adopted approving plans and specifications and
authorized staff to advertise for bids, and CAO authorized to sign lease as
amended (Agreement No. A15-90-CCN) .
C-6 GRAZING LEASE - SAN LUIS MOUNTAIN (File No. 501)
Council considered approving form of agreement for lease of 43 acres on the
shoulder of San Luis Mountain for grazing purposes (continued from 02/20/90) .
Moved by Pinard/Reiss (5-0) to approve Form of Lease (File No. 501, Agreement
No. A16-90-CCN) , staff authorized to advertise for bids, and CAO authorized to
sign lease with an amendment to Condition 012, to add "Sufficient water
shall remain at the spring to protect the riperian habitat. Overflow water
from watering troughs shall be directed into the riperian habitat."
C-7 HERITAGE TREES (File No. 505)
Council considered dedicating four new trees to' the Heritage Tree List.
Resolution No. 6769 (5-0) adopted adding Heritage Trees as recommended.
C-8 ELECTION EXPENSES (File No. 324) -
_ City Council Minutes Page 3
Tuesday, March 6, 1990 - 7:00 p.m.
Council considered a report on the costs of the General Municipal Election of
November 7, 1989.
Received and filed.
C-9 QUITCLAIM DEED - CITY/COUNTY LIBRARY (File No. 572)
Council considered execution of a deed conveying a 47% interest in the Library
to the County as tenants in common with the City of San Luis Obispo.
Resolution No. 6770 (5-0) adopted authorizing Mayor to sign the deed necessary
to convey an undivided forty-seven percent interest in the City-County Library
as provided for in the Joint Powers agreements of April 1, 1986 and October 9,
1989.
C-10 SURPLUS CITY- PROPERTY (File No. 102)
Council considered declaring certain city equipment surplus to the needs of
the city and authorizing its sale.
Resolution No. 6771 (5-0) adopted declaring the property listed in Exhibit A
(see File No. 102) as surplus property to allow the sale at public auction or
by direct sale to other public agencies, or by another method. of disposal as
determined by the Director of Finance to be in the best interests of the City.
C-11 MARSH STREET PARKING STRUCTURE CONTRACT (City Plan No. M-41D)
Council considered a change in contract conditions for the Marsh Street
Parking Structure, City .Plan No. M-41D (File No. 89-02)
Resolution No. 6772 (5-0) adopted changing surcharge and markup figures for
force account work in connection with the Marsh Street Parking Structure
contract as recommended.
C-12 TRAFFIC MONITORING STATUS REPORT (File No. 772)
Council considered yearly status report on Traffic Monitoring Program.
Received and filed. Staff directed to continue to provide yearly updates and
keep Council informed of deteriorating levels of service.
C-13 STORAGE BUILDING PROJECT (City Plan No. N-38X)
Council considered plans and specifications for "Metal Storage Building -
Remove and relocate from Fire Station #1 to Fire Station #3, " City Plan No. N-
38X; engineer's estimate $26,400.00 including contingencies.
Resolution No. 6773 (5-0) adopted approving plans and specs, staff authorized
to advertise for bids, and CAO authorized to award contract if bids are within
�J engineer's estimate (Agreement No. A17-90-CCN) .
ev. 7
0
City Council Minutes Page 4.
Tuesday, March 6, 1990 - 7:00 p.m.
C-14 HRC CHILD CARE FORUM (File No. 1002)
Council consideration of HRC Co-Sponsorship of a Child Care Forum..
Human Relations Commission authorized (5-0) on behalf of the City.,
to co-sponsor a forum on the importance of child care in the 1990's.
ADVISORY BODY APPOINTMENTS
A-1 HOUSING AUTHORITY (File No. 123)
Report by Mayor Dunin of a recommendation for one appointment to the Housing
Authority for term to begin 04/01/90.
Moved by Dunin/Rappa (5-0), Donald O'Connor reappointed for a 4-year term
expiring March 31, 1994.
A-2 PERSONNEL BOARD (File No. 123)
Report by Council Subcommittee (Dunin/Rappa) of recommendation for two
appointments to the Personnel Board for terms to begin 04/01/90.
Moved by Dunin/Rappa (5-0) Robert Sorensen reappointed for a 4-year term
expiring 3/31/94 and Frank Martinez appointed to a 3-year term expiring
3/31/1993.
Moved by Pinard/Roalman (5-0) Personnel Board was referred the matters of the
following for their consideration: 1) Employee suggestion/incentive program as
indicated in the staff report (see File No. 123) , and 2) Volunteer program as
identified in Mayor Council Work Program.
A-3 PROMOTIONAL COORDINATION COMMITTEE (File No. 123)
Report by Council Subcommittee (Dunin/Pinard) of recommendation for four
appointments to the Promotional Coordinating Committee for terms to begin
04/01/90.
Moved by Dunin/Pinard (5-0) Jesse Norris reappointed and Patricia Brown
appointed to 4-year terms expiring 3/31/94; Evelyn Delmartini reappointed for
a 3-year term expiring 3/31/93; and Laverne Schneider reappointed for
a 1-year term expiring 3/31/91.
A-4 PLANNING COMMISSION (File No. 123)
Pam Voges, City Clerk, stated that the recommendations for appointments to the
Planning Commission were incomplete and this item would be rescheduled to the
A-5 PARKS & RECREATION COMMISSION (File No. 123)
Report by Council Subcommittee (Rappa/Roalman) of recommendation for three
City Council Minutes Page 5
Tuesday, March 6, 1990 - 7:00 p.m.
appointments to the Parks and Recreation Commission for terms to begin
04/01/90.
Moved by Rappa/Dunin (5-0) Joe Rourakis was apppointed and Paul Orton
reappointed to 4-year terms expiring 3/31/94 and Robert Rosenberg reappointed
to a 1-year term expiring 3/31/90.
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PUBLIC HEARINGS
1. WASTEWATER TREATMENT PLANT EIR AND RELATED LOAN (File No. 521)
Council held a public hearing to consider certification of final environmental
impact report for wastewater treatment plant upgrade and sewer main
replacement.
Arnold Jonas, Community Development Director, reviewed the agenda report with
the recommendation that Council adopt a resolution certifying the EIR,
including findings of overriding concern for significant, unavoidable impacts,
mitigation and monitoring actions.
Mayor Dunin declared the public hearing open.
No one spoke for or against the proposed certification.
Mayor Dunin declared the public hearing closed.
Moved by Rappa/Reiss (5-0) Resolution No. 6774 was adopted certifying the EIR,
including findings of overriding concern for significant, unavoidable impacts
and mitigation and monitoring actions.
2. WASTEWATER MANAGEMENT PLAN IMPLEMENTATION (File No. 517)
Council considered Wastewater Management Plan Implementation - Engineering
Services for Unit 4 design and office engineering services, and construction
management services for Units 3 & 4 and collection system improvements (costs
not to exceed $3,290,571) .
Sill Hetland, Utilities Director, reviewed the agenda report with the
recommendation that Council adopt a resolution to approve the contract with
Brown and Caldwell to provide engineering services as recommended in the staff
report (File No. 517) .
Mayor Dunin asked for public comment. None was forthcoming.
Moved by Reiss/Roalman (5-0) Resolution No. 6775 was adopted approving the
contract (Agreement No. A18-90-CC) with Brown and Caldwell Engineers as
recommended.
C
City Council Minutes Page 6
Tuesday, March 6, 1990 - 7:00 p.m.
3. PUBLIC. SAFETY ALARM SYSTEM (File No. 702)
A. Council considered revising an ordinance regulating the installation,
operation, and maintenance of public safety alarm systems, and
B. Approval of a revised Alarm Ordinance Program contract.
Jim Gardiner, Police Chief, reviewed the agenda reports with the
recommendation that Council - A) introduce an ordinance to print repealing
Chapter 15.12 of the San Luis Obispo Municipal Code and enacting a new Chapter
15.12, to include monetary fees and penalties for excessive false alarm
activations; and B) A resolution authorizing the CAO to contract Alarm
Ordinance administration with Western Alarm Tracking.
Mayor Dunin, asked for public comment.
Dennis Barney, representing the California Restaurant Association, asked for
clarification as to how a false alarm is determined.
After discussion, moved by Pinard/Reiss (5-0) Ordinance No. 1162 was
introduced to print amending Chapter 15.12 of the Municipal Code as
recommended by staff.
Moved by Racna/Roalman (5-0) Resolution No. 6776 authorizing the CAO to
contract (Agreement No. A19-90-CC) Alarm Ordinance administration with Western
Alarm Tracking with a report back within one year regarding cost recovery
program.
4. SECOND -RESPONSE RECOVERY PROGRAM (File No. 702)
Council considered an ordinance establishing a cost recovery program for
second responses by police personnel to noise disturbances.
Jim-Gardiner, Police Chief, reviewed the agenda report with the recommendation
that Council introduce the ordinance to print establishing a cost recovery
program for second responses by police personnel to noise disturbances.
Mayor Dunin asked for public comment. None was forthcoming.
Moved by Ravva/Reiss (5-0) Ordinance No. 1163 was introduced to print
establishing the programs recommended.
S. DOWNTOWN-STREET LIGHTING PROJECT (File No. 477)
Council considered plans and specifications for "Downtown Street Lighting
Replacement Project", City Plan No. N-09B; engineer's estimate $102,000.
John Dunn, City Administrative Officer, requested that Council continue this
item for additional review by staff.
I
City Council Minutes Page 7
} Tuesday, March 6, 1990 - 7:00 p.m.
Moved by Raopa/Pinard (5-0) this item was continued as requested.
6. WATER ALLOCATION REGULATIONS (File No. 517)
Council considered Water Allocation Regulations concerning tenant improvements
in spaces which have been vacant since the regulations were adopted.
Arnold Jonas, Community Development Director, reviewed the agenda report with
the recommendation that Council introduce the ordinance to print to amend the
Water Allocation Regulations so that allocations can be given to low-water use
tenants in spaces which have been vacant since the regulations were adopted.
Mayor Dunin asked for public comment. None was forthcoming.
Moved by Reiss/Roalman (5-0) Ordinance No. 1164 was introduced to print
amending the regulations as recommended by staff.
7. MISSION SCHOOL STOP SIGN (File No. 772)
Council considered the installation of stop signs at the intersection of Palm
and Broad Streets as requested by Mission School (continued from 02/06/90) .
Dave: Romero, Public Works Director, reviewed the agenda report with the
recommendation that Council retain the current stop sign pattern at Palm and
Broad Streets, as warrants were not sufficient to provide stop sign be
installed.
Jim Gentilucci, Mission School Principal, urged support of the stop signs.
Councilwoman Pinard stated that a number of letters had been received from
parents of students, and neighbors, and she felt that for safety purposes, a
stop sign should be installed.
After brief discussion moved by Reiss/Pinard (5-0) staff was directed to
install a four=way stop at Palm and Broad Streets.
COMMUNICATIONS
Comm. 1 - NO-SMOKING ORDINANCE
Council considered a request by Vice-Mayor Reiss to extend the City'.s
no-smoking ordinance to include all places of public assembly, including
restaurants, retail stores, grocery stores, etc.
Councilman Reiss urged Council to bring back a no-smoking ordinance as
outlined in his memorandum to them.
Upon general consensus (5-0) staff was directed to report back within 30 to 60
7 days on extending a ban on the no-smoking in public places.
City Council Minutes Page 8
Tuesday, March 6, 1990- 7:00 p.m.
Dennis Barney, representing the California Restaurant Association, spoke in
opposition, felt that this would hurt the tourist industry and would like to
see some relaxation in restaurants.
Comm. 2 - NEIGHBORHOOD PROTECTION AND ENHANCEMENT PROGRAM
Council considered a request by Councilwoman Rappa for Council's support of a
Neighborhood Protection and Enhancement Program.
Councilwoman Rapp urged support of her request as outlined in her memorandum
to the City Council for such a program.
Councilman Roalman stated that due to the current staff workload, that
although he believed this to be an excellent program, it was premature, and
would be better served after staff was able to catch up on its current
workload.
After discussion, moved by Dunin/Roalman (3-2, Councilmembers Pinard and Rappa
voting no) that this item be tabled indefinitely. Motion carried.
Comm. 3 - MANDATORY WATER CONSERVATION PROGRAM
Council considered a request by Councilman Roalman for reconsideration of
Council decision to direct staff to come back with a mandatory water
conservation program based on a per capita allocation method.
After discussion moved by Roalman/Dunin (3-.2, Councilmembers Pinard and Rappa
voting no) staff was directed to report back as soon as possible using the
existing staff report previously outlined to the Council on percentage
reduction. Motion carried.
8:45 p.m. , Mayor Dunin declared a recess; 9:00 p.m. , City Council reconvened
to Closed Session, all Councilmembers present, to discuss existing litigation.
CLOSED .SESSION
(1) The real property(ies) which the negotiations may concern is (are) :
a. Bullock Property at intersection of Bullock Lane
and Orcutt Road
b. 1019-23 Broad Street.
(2) The person(s) with whom the City's Negotiator may negotiate is
(are) :
a. Randy Bullock
b. G. D. Spradlin
(3) Gracia v. City of San Luis Obispo
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City Council Minutes Page 9
Tuesday, March 6, 1990 - 7:00 p.m.
9:40 p.m., there being no further business to come before the City Council,
Mayor Dunin adjourned the meeting to Monday, March 12, 1990 at 12:10 p.m.
APPROVED BY COUNCIL:
PV:nlo Pam Voges, City Clerk
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