The URL can be used to link to this page

Home My WebLink About04/04/1990, C-11 - BIA ADMINISTRATOR CONTRACT I`IVnI��I�IIIIIII�I I�I f MEETING OATS: '�I hid city o san Luis OBISPO 4-4-90 COUNCIL AGENDA REPORT ITEM NUMBER: // RPE � "� � FROM: John Dunn, City Administrative Officer MAR 2 3 S9,aJ SUBJECT: BIA Administrator Contract CITY CLERK CAO RECOMMENDATION: SAN LUIS OR$PO,CA Adopt resolution approving the contract of employment between the City of San Luis Obispo and Rhonda Caywood, BIA Administrator, for the period of April 5, 1990 through April 5, 1991. DISCUSSION: The BIA Board has recommended the execution of a one-year contract between the City of. San Luis Obispo and Rhonda Caywood to perform the functions of BIA Administrator. Ms. Caywood has been selected to fill the vacancy created by the retirement of Dodie Williams who has held the position for over 3 years. When Mrs. Williams announced her intention to retire in November 1989, the City' s Personnel Department on behalf of the BIA Board launched a statewide recruitment that yielded 55 applications. Twelve of the most. qualified applicants were invited to interview in late February. The top three candidates were interviewed a second time by the BIA Board who instructed the BIA President, Pierre Radamaker and Treasurer, Tom Donat, to offer the position to Ms. Caywood. Ms. Caywood has accepted the position and will commence work on April 5, 1990 after approval of her contract by the City Council. Copies of her resume and letters of reference are attached. i The terms of the contract include: 1. A salary of $2, 500 per month for services not to exceed (40) hours per week. 2 . A monthly parking permit for the Palm Street Parking Structure. i 3 . Forty (40) hours of administrative leave in lieu of overtime pay. 4. Holiday, vacation and sick leave benefits consistent with City policy. 5. Employee only health insurance coverage. FISCAL IMPACT This position has been budgeted for the FY 1989-91 at the former administrator' s salary of $3 , 000 per month plus approximately 12% of salary to cover limited benefits. The savings in salary will be used in part to fund the new administrator's health insurance cost which amounts to approximately $155. 00 per month. 1l I,IHAIy�I�lllllll�l„YI Ilulll ) T MEETING DATE: Ilp I YII XII CI o san lues osispo 4-4-90 COUNCIL AGENDA DEPORT ITEM NUMBER: BIA Adminstrator Contract Page 2 ALTERNATIVES 1. Do not approve the contract of employment. This would result in the BIA having no leadership. 2 . Approve the contract of employment, enabling the BIA to continue the programs in progress. RECOMMENDATION Adopt resolution approving the contract of employment. ATTACHMENTS Resolution approving contract of employment Contract of employment Resume and letters of recommendation I I ii 1 , RESOLUTION NO. (1990 SERIES) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING CONTRACT OF EMPLOYMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND RHONDA CAYWOOD, BIA ADMINISTRATOR, FOR THE PERIOD APRIL 5, 1990. THROUGH APRIL 5, 1991 BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That the contract of employment between the City of San Luis Obispo and Rhonda Caywood as BIA Administrator for the period April 5, 1990 through April 5, 1991, attached hereto as Exhibit "A" and by this reference made a part hereof, has been reviewed and is approved and the Mayor is authorized to execute same. On motion of seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of 1990. MAYOR ATTEST: CITY CLERK * * * * * * * * * * APPROVED: City Adm'nistrative Officer Personnel Director C' y for y Fina a irector CONTRACT OF EMPLOYMENT THIS CONTRACT is entered into this fifth day of April, 1990, by and between the CITY OF SAN LUIS OBISPO, State of California (hereinafter referred to as "City"), and RHONDA CAYWOOD, a contract employee (hereinafter referred to as "Employee"). WITNESSES: WHEREAS, the City of San Luis Obispo has a need to hire an employee for a special project for which the continued funding or need for the project is too uncertain to create a permanent classification; and WHEREAS, Employee is qualified to perform such service for City; and WHEREAS, the services to be contracted for are BIA Administrator. NOW, THEREFORE, the parties do mutually agree as follows: 1. Employment. City hereby engages Employee and Employee hereby agrees to perform for City the services hereinafter set forth for the compensation hereinafter set forth, all pursuant to the terms and conditions herein. 2. Scope of Services. Pursuant to this Contract, Employee shall provide to City the following services: Administrator for the Downtown Parking and Business Improvement Association (BIA); specific duties and responsibilities to be established and modified from time to time by the BIA Advisory Board. Employee shall perform said services under the direct supervision of BIA Advisory Board. 3. Employment Status. Employee shall be a full-time employee. Employee understands and agrees that she will be eligible for employee only membership in any benefits from any City group plan for life, vision, dental and medical insurance. Membership in the City PERS retirement program shall be in accordance with PERS requirements with the Employee's share to be paid by Employee. Employee shall accrue holiday and sick leave benefits consistent with other positions in the City and as determined by the Personnel Director. Employee shall accrue 8.00 hours of vacation per month over the term of this Agreement which shall be taken in a manner consistent with other City employees. Employee shall be granted up to 40 hours per year of administrative leave in lieu of overtime compensation, in recognition of the fact that the employee is exempt from ' overtime compensation consideration and that the employee's schedule may require work r beyond 40 hours in a week. The only other paid benefits are workers' compensation insurance and unemployment insurance. Employee shall be eligible for reimbursement for mileage at a rate of $0.24 per mile for use of her private automobile for official business but not including any mileage attributable to normal commuting by Employee to and from her office. Employee will also receive a monthly permit for the Palm Street Parking structure. Employee understands and agrees that her term of employment is governed only by this Contract; that no right of tenure is created hereby, and that she does not hold a position in any department or office of the City. 4. Warranty of Employee. Employee warrants that she is properlycertified and licensed under the laws and regulations of the State of California to provide the services herein agreed to. 5. Compensation. City shall pay to Employee as compensation in full for all services performed by Employee pursuant to the Contract, the sum of $2,500 per month ($30,000 per year), said compensation to be paid in accordance with normal City procedures. 6. Term of Contract. This Contract shall commence on April 5, 1990 through April 5, 1991, unless terminated earlier as provided herein. The City Administrative Officer may terminate the contract without the need for action, approval or ratification by the City Council. 7. Termination of Contract for Convenience. Either party may tcrminate this Contract at any time by giving to the other party fifteen (15) days written notice of such termination, specifying the effective date of such termination. Employee shall be paid for all work satisfactorily completed prior to the effective date of such termination. Employee agrees that the notice provisions of this paragraph shall limit the liability of the City in the event that a termination action taken by City pursuant to paragraph 8 is subsequently found to be improper. 8. Termination of Contract for Cause.. If Employee fails to perform her duties to � ' 2 the satisfaction of the City, or if employee fails to fulfill in a timely and professional manner the obligations under this Contract, or if Employee shall violate any of the terms of provisions of this Contract, or if Employee has a physical or mental incapacity that precludes Employee from performing the duties, or if Employee fails to exercise good behavior in either during or outside of working hours which is of such a nature that it causes discredit to the City or impairs her ability to perform these contract duties, then the City shall have the right to terminate this Contract effective immediately upon the City's giving written notice thereof to Employee. Employee shall be paid for all work satisfactorily completed prior to the effective date of such termination. 9. Entire Agreement and Modification. This Contract constitutes the entire understanding of the parties hereto. This Contract supersedes all previous contracts, agreements, negotiations or understandings, whether written or oral, between the parties. Employee shall be entitled to no other benefits than those specified herein, and Employee acknowledges that no representations, inducements or promises not contained in this Contract have been made to Employee to induce Employee to enter into this Contract. No �. changes, amendments, or alterations hereto shall be effective unless in writing and signed by both parties. Employee specifically acknowledges that in entering into and executing this Contract, Employee relies solely upon the provisions contained in this Contract and no others. 10. Non-Assignment of Contract. This Contract is intended to secure the individual services of the Employee and thus Employee shall not assign, transfer, delegate, or sublet this Contract or any interest therein without the prior written consent of City, and any such assignment, transfer, delegate, or sublet this Contract or any interest therein without the prior written consent of City, and any such assignment, transfer, delegation, or sublet without the City's prior written consent shall be considered null and void. 11. Covenant. This Contract has been executed and delivered in the State of California, and the validity, enforceability and interpretation of any of the clauses of this Contract shall be determined and governed by the laws of the State of California. All 3 i' duties and obligations of the parties created hereunder are performable in the City of San Luis Obispo, and such City shall be that venue for an action, or proceeding that may be brought, or arise out of, in connection with or by reason of the Contract. 12. Nondiscrimination. There shall be no discrimination against any person employed pursuant to this contract in any manner forbidden by law. 13. Conflicts of Interest. The employee shall not participate in any decision related to this Contract which affects her personal interest or the interest of any corporation, partnership, or association in which she is directly or indirectly interested. 14. Copyright. Any reports, maps, documents or other materials produced in whole or part under this Contract shall be the property of the City and shall not be subject to an application for copyright by or on behalf of Employee, without the prior written approval of the City. 15. Outside Employment Conduct and Behavior. a. Employee may engage in outside activities such as part-time teaching, consulting, or in other similar activities unrelated to City business only with the express prior approval of the City Administrative Officer. b. Employee shall comply with all local and state requirements regarding conflicts-of-interest and shall avoid personal involvement in situations which are inconsistent or incompatible with the position of BIA Administrator or give rise to the appearance of impropriety. 16. Enforceability. If any terms, covenant, condition or provision of this agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the provisions herein shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby. IN WITNESS WHEREOF, City and Employee have executed this Contract on the day and year first hereinabove set forth. 4 C'1�-7 CITY OF SAN LUIS OBISPO r � BY: EMPLOYEE: � C, CONCUR: i At or Finance Director Acic Personnel Director i 5 l - x DEC 8 Z 1984 grit?hDA CA.YWj0D .533 Brighton Ave #C Grover Citv, CA 934-'3 (805) 489-3465 PRUFESS10,IAL OBJECTIVE Seeking a position with a progressive organization as Trainer/ Manager capitalizing on a background of training and program development emphasizing personal development and skills enhanc,anent.. SUMMARY OF QUALIFICATIONS e 9 years experience training volunteers and staff for non- profit agencies and busine_s: developed training materials. curriculum and objectives; wrote trair,iny ma uals and recruited outs:de consultants to donate expertise and e Outstanding organizational skills: ability to gsther .ma,4 ri.al from many sources, analyze, synthesize and appy it to mee. variety of needs. Successful at orgarizirg boards. committees, teams, other human resources to pool efforts so as to meet common goals. s Experience training people at all levels of sophisticarion; u=lernarketins order clerks; crisis intervenrion specialises; law enforcement workers; attorneys: profes.§ors; doccor.s oi` Tedicine; mental health professionals; also civic and bus:r:ress- orier.r.ed groups; hospital, school and church staffs. at Ability to see potential and encourage. growth in others. o Excellent written and oral communication skills: S?asoned plblic speaker; experienced with large and small groups; directing meetings; TV and radio appearances; ieadin- committees. Wrote proposals to acquire funding grar:ts, staff and volunteer procedures, public r?lat:ons cony, other :iocu-l2rts. a Ability to identify problems and to soli problers: r;pve;opez: a hat.tered ti-.,omen 's shelter and crisis center !.-cm rdea co smocthiy-running organization; involved acquiring human., financial and material resources, selling ideas, raisin; consciouzress of public, professionals, and businesses :n addition to enlisting local "centers of influence" to accomplish stated goals. • Persuasive: stills include negotiating, networking, facilitati:na eduratinff - leadership. • Vision: ability to see "big picture" S✓hile working e?:iective. 'y with da --to-day derails. 0 Polished professional • Responsibie 9 Dependable RHONDA CAYWOOD, page 2 PROFESSIONAL EXPERIENCE 1984 to Sears Telecatalog Center; Provo, Utah Present Trainer Train new-hire telecatalog employees, provide advanced training to more senior employees. Training courses are both technical (use of computers, other equipment) and people-oriented. Also orient employees to developing "new" corporate culture. Created and wrote new teaching materials (person-oriented skills); participated on committee that re-wrote employee evaluation procedures for acceptance by corporate headquarters. 1983 to Center for Women and Children in Crisis, Inc. ; Provo, Utah 1988 Director Started when shelter was just an idea: put together board of directors, raised and administered funds, wrote legal documents to create non-profit organization, set up shelter facility and offices, hired staff, recruited volunteers, trained staff, volunteers and community support service providers, did all public relar.ions and advertising tasks, directed organization through entire start-up process and merger with United Way funded rape crisis program to see merged operation running smoothly and accepted as successful, integral, functioning community r9sourc:e. 1981 to Utah County Crisis Line/Information and Referral Service; Provo 1933 Training Director, President Started as volunteer telephone specialist, became Training Director, later President of this non-profit United Way organization.. _. Developed training programs using volunteer staff and gues, professionals as consultants and lecturers; trained trainers and volunteer workers in skills such as listening and communi- cations, and crisis management. As president., supervised up to "80 volunteers (at any one time), oversaw all committee work, conducted meetings, presented yearly budget proposals to United Way, represented agency at public meetings, kept information and referral service data bank up-to-date, worked closely with public agencies, other professionals, .business and civic organizations. Other Work Experience: Accounting clerk for university health center and housing offices; medical assistant/secretary for doctors; medicare claims processor and cost controller for Aetna Insurance; drapery and carpet consultant for Sears. EDUCATION Brigham Young University; Provo, Utah Studied Psychology REFERENCES Available upon request. -- RPONDA CAYWOD -- 533 Brighton Ave #C Grover City, CA 93433 (8051 489-3465 Sears Telecatalog Center 235 East 1600 South Provo , Utah 84606 $7 .00 per hour Supervisor : Susan Stimeling Center for Women and Children in Crisis , Inc . P.O. Box 1075 Provo , Utah 84603 $30 ,000 per year Utah County Crisis Line/Information and Referral Service , Inc . P.O. Box 1375 Provo , Utah 84603 $15 ,000 per year Brigham Young University, Financial Services Provo , Utah 84602 $5 . 50 per hour RHONDA CAMOD 533 Brighton Ave #C Grover City, CA 93433 (805) 489-3465 ' REFERENCES Bill Hulterstrom Executive Director. United Way of Utah County P.O. Box 135 Provo , Ut . 84603 (801 ) 374-2588 Barbara R. Wheeler , DSW Director, School of Social Work 221 Knight Mangum Bldg. Brigham Young University Provo , Ut. 84602 (801 ) 378-2179 ,Lynn M. Roundy Program Director Family Support and Treatment Center P.O. Box 1273 Provo , Ut . 84603 (801 ) 374-9080 Anne L. Horton , Ph. D. Social Work Dept . 221 Knight Mangum Bldg. Brigham Young University Provo , Ut . 84602 (801 ) 378-3449 Sharon Campbell Unit Manager Sears Telecatalog Center 235 East 1600 South Provo , Ut. 84606 (801 ) 373-7111 C Qz United Way UNITED WAY OF UTAH COUNTY December 10, 1989 60 East 100 South.0201 P.O.Boz 135 Provo.Utah 84603 (801)374-2588 To Whom it May Concern: Subject: Recommendation of Rhonda Caywood It is without hesitation that I write this letter of recommendation for Rhonda Caywood. I had the pleasure of working with Rhonda for several years, first while she served as the Executive Director of a Crisis Line program, and then later when United Way recruited her to be the director of the Center for Women and Children in Crisis. Rhonda is well known for her creativity. She is not one that hesitates to change things if a better way can be found. If a job has to be done, especially a job that others said is impossible, Rhonda will do it. Rhonda seems to have a rare ability of being able to see the "total picture" , yet at the same time she never seems to neglect the important details that seem so often to be neglected by others. In summary, I would have to say that I have enjoyed working with someone as professional as Rhonda. She brings out the best in everyone she works with. Any organization would benefit in working with Rhonda--you can't get much better. Sincerely,, Bill Hulterstrom Executive Director BH:km FAMILY SUPPt,XT & TREATMENT CENTER 358 North 400 West, #4 • P.O. Box 1273 Provo, Utah 84603 • 801 • 374-9080 November 28, 1989 To Whom It May Concern: The purpose of this letter is to offer an enthusiastic recommendation for Rhonda Caywood and to strongly encourage you to consider carefully the positive contribution she will make in the position she is applying for with your organization. I have been very closely associated with Rhonda for seven years and know her to be an amazingly capable Individual who makes a positive impact where ever she is involved. Her personality characteristics, natural intellect, significant creativity, and highly developed skills have served her well in achieving an extremely high level of efficiency and positive impact. As Executive Director of the Center for Women and Children in Crisis. Inc. she was masterful l She routinely demonstrated excellence in developing human resources to their maximum, both with the very difficult clients served by the Center, as well as with staff and volunteers. Despite being faced with frequent rather serious problems, which is the lot of managing in such volatile areas as spouse abuse and rape, Rhonda created and maintained a stable agency which consistently met client needs. Rhonda creatively designed and personally presented a very thorough and much needed professional volunteer training program for the rape crisis service provided by the Center. Hundreds of volunteers have received excellent training while serving at the agency. In addition she has made hundreds of presentations on interpersonal abuse to populations ranging from lay persons to mental health professionals. Rhonda is very knowledgeable on all aspects of family violence and is both very articulate as well as highly motivating in her presentation style. During her tenure at the Center Rhonda also worked exceptionally well with other agencies, funding sources, boards of directors, and mental health professionals. She has very good interpersonal skills and commands the respect of all who know her. She was the charter chair person of the Interagecy Task Force on Sexual Abuse and Assault for Utah County and, in that position, established a much needed multidisciplinary County.-wide cooperative approach for addressing cases of sexual victimization. Rhonda is an individual with strong feelings and deep committments, and is tireless in working for goals which she believes in. She has served on several state wide committees in the area of family violence and has lobbied successfully for more public awareness, and for increased funding to assist various agencies attempting to prevent or treat interpersonal violence. Rhonda's natural abilities, personal qualities, and charismatic influence enable her to perform in a superior manner at anything she attempts. I have no reservation in providing this recommendation of her as a truly superior individual who has my highest admiration and respect. kneun Program Director A LkvW Wry BRIGHAM YOUNG UNIVERSITY November 28. 1989 RE: Rhonda Caywood To Whom It May Concern: I have been acquainted with Rhonda Caywood for approximately ten years. We first met when she was the director of the community's Crisis Line. At that time we worked on a task force to develop a Center for Women and Children in Crisis -- an agency of which she subsequently became director and I served as a board member and board president. I have worked very closely with Rhonda and have been able to evaluate her work and her abilities quite closely. Probably the two most outstanding characteristics of Rhonda's are her ability to innovate and to organize. In other words, she has the rare combination of being able to create visions and to make those visions come alive. The development of the Center for Women and Children in Crisis was largely due to Rhonda's seeing a need and moving ahead to fulfill that need -- sometimes, against great odds. She mobilized the community in such a way as to bring together the right combination of supporters and resources - - which culminated in the opening of one of the finest facilities in the community. After the doors of the Center were opened, Rhonda continued to lead and direct the agency in an energizing growth pattern. She handled the budget, the staff and public relations in a highly professional manner. The board of directors were very supportive of Rhonda and her work. There were never any complaints - - only praise for her efforts. I would highly recommend that Rhonda be seriously considered for positions relating to her past experience. I would go so far as to state that I can speak for the entire board in relation to this recommendation. She is a "gem" - - a rare employee with exceptional skills. Please contact me if I can be of further assistance. Sincerely, L� arR. W ee er, D� Director, School of Social Work BRW:mrw