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HomeMy WebLinkAbout04/04/1990, C-16 - APPOINTMENT OF COUNCILMEMBER REPRESENTATIVE TO AD HOC STEERING COMMITTEE FOR THE PLANNING OF THE PE P" �iG AGEN PT1DA r)A-7 1TEM #� ��►�I II II IIII�III III��� IIIIIIII i�llll �IIIII IIIII cityof sAn luis oBispo 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403.8100 March 21, 3.990 MEMORANDUM To: City Council .From: John Dunn Subject: App tmen of Councilmember representative to Ad Hoc St Committee for the planning of the Performing Arts Center Facility at Cal Poly The Council will recall that I brought this matter before you in late October (attached) . Consistent with your earlier action, for the past two months Ren Hampian and I have been serving on the Steering Committee. The Committee has been primarily concerned with the architect selection process which, with this project being under the auspices of the State, must adhere to State University guidelines. There has been some spirited discussion whether the two previously prepared program statements (February 1987) of the City-retained consultant (Hall Goodhue Haisley and Barker) and the interdisciplinary team of Cal Poly representatives should remain as it, should be integrated into one, or should be again reviewed by potential users of the center, or whether we should bring in a preliminary theatre consultant or architectural programmer or whether these pre-design and consultive tasks should be part of the selected architect's responsibilities. The Steering Committee has had a Program Statement Committee to refine those perspectives; I serve as a member of that subcommittee. At the time we brought the matter before the Council, the Council asked to consider the matter again at a later time. This is a good time for your reconsideration. Ren and I have discussed the matter and concur in the following suggestions. I recommend that the City Council: 1. Retain the City Administrative Officer on the Performing Arts Center Steering Committee/Program Statement Subcommittee and that you additionally, 2. Appoint a City Councilmember to serve on the Performing Arts Center Steering Committee. The reasons for the latter recommendation have to do with the importance of this project to the larger community, with the interagency nature of the assignment, with the community perspective which a Councilmember could bring to the table, and with the heavy financial. involvement of the City in this project. Mayor Dunin has suggested consideration of Councilman Roalman, because of his interest in the project and his planning background. I spoke to Councilman Roalman, gave him a brief overview of the task and the time commitment, and he has expressed a willingness to serve as the City's representative. JD:mc Attachment b:pacl 'NGAGeNDA OT 0 3 lujl�) �U" 990 Palm Street/Post Office Sox 8100 • San 'Luis 05iscc. Ca 93_C3-3 C0 October 19, 1989 MEMORANDUM To: City Council From: JohnDunn Subject: Appoi tme of City representatives to Ad Hoc Steering Committee for the planning of the Performing Arts Center Facility at Cal Poly During the past year a great deal of time has been spent by representatives of Cal Poly, the Foundation for the Performing Arts, and the City in developing a three-way agreement for the financing, construction and operation of the Performing Arts Center on the Cal Poly Campus. In that effort City Attorney Roger Picquet and I have served as the City's designated representatives. Attached is a request from Cal Poly, proposing that an Ad Hoc Steering Committee, consisting of members of the three agencies, be designated to start work on the actual planning of the physical facility. Based on my keen interest in this topic, and my experience of working toward achievement of this facility, I would appreciate being designated as one of the two City representatives. Because of the nature of the work, and its relationship to our own issues of physical facility development, which will be under the oversight and coordination of Ken Hampian, Assistant City Administrative Officer, I would like to suggest him as the City's second representative. As an alternative, if the City Council wanted to designate a Councilmember to serve on this committee, then I would serve as the other member and , in my absence, would be represented by Mr. Hampian. - �/G•3 As a convenience and to get the task accomplished as soon as possible, I am placing this on the consent agenda with the recommendation that Mr. Hasmpian and T be designated as the City' s representatives. If the. City Council would desire to appoint a Councilmember to serve as one of the two representatives, then please pull the matter from the consent agenda, make a Councilmember appointment, as well as a staff member, and we will inform Cal Poly immediately, and start to work on this significant community project. Thank you. JD:mp CAL POLY CALIFORNIA POLYTECHNIC STATE UNIVERSITY SAN Luis Oslsro;CA 93407 FACILITIES ADMINISTRATION (805) 756.2581 October 13, 1989 John Dunn City Administrative Officer City of San Luis Obispo P.O. Box 8100 San Luis Obispo, CA 93403-8100 PERFORMING ARTS CENTER — PROPOSED AD HOC STEERING COMMITTEE The planning funds for the Performing Arts Center have been approved by our governing board and placed in a priority position with a high probability of support by the Governor and the Legislature. It's not too soon to begin preliminary staff work I am writing to you and Warren Sinsheimer at President Baker's request to transmit a proposed committee structure;- a copy of which is attached. I have reviewed the material with President Baker and with other members of the staff and, from our perspective, it appears to be a workable organization. It is important, in my judgment, to move on this as rapidly as possible. If the Governor's Budget to the Legislature does include the planning request for the new facility, the Trustees will, in all likelihood, entertain the appointment of an architect in May 1990. Additionally, and probably concurrently, the Committee would need to address the program statement that would ultimately be approved by all three parties to become the document that will guide the architect in the design. After you and Warren have had a chance to review this material, possibly we could get together to discuss it if you believe there is a reason.to do so. E. Douglas-/Gerard Executive Dean Enclosure cc: Warren J. Baker / THE CALIFORNIA �TArE UN;'.ERSITY -� Performing Arts Center Steering Committee (Ad Hoc) a. Functions The Performing Arts Center Steering Committee is responsible for the coordination of the development of issues relative to the planning of the Center. These responsibilities will include but are not necessarily limited to: Develop a program statement in sufficient detail and clarity to enable the assigned project architect to develop construction plans and specifications.. IDevelop a procedure and coordinate a process to select several eminently qualified architectural firms to recommend to the University President. Serve as the"client group" in reviewing the development of plans and specifications during the design of the building. Other issues of speck relevance to the project. b. Membership The membership of the Performing Arts Center Steering Committee will be representative of the three participating agencies: Cal Poly, City of San Luis Obispo, and the Foundation for the Performing Arts Center. The Committee will have ten voting members, six from the University, two from the City, and two from the Foundation. Members will be selected as follows: The University: The Dean of the School of Liberal Arts who shall serve as Chair One faculty representative nominated by the Dean of the School of Architecture and Environmental Design Two faculty representatives from the School of Liberal Arts, one of-whom shall be from the performing arts, nominated by the.Dean of the School of Liberal Arts _ One representative of the Academic Senate from a school other than Architecture and Environmental Design and Liberal Arts nominated by the Chair of the Academic Senate One student representative nominated by the President of the Associated Students, Inc. One staff representative (non-voting) appointed by the Executive Dean, Facilities Administration The City of San Luis Obispo and the Foundation for the Performing Arts Center. Two representatives each selected in any manner deemed appropriate by the appointing agent The Committee will be advisory to the Executive Dean, Facilities Administration. A quorum shall .consist of six members of the Committee including at least one representative from each of the three parties. c. Meetings On call by the chairperson or at the request of three or more members representing the three parties. PERFORMING ARTS CENTER STEERING COMMITTEE CAL POLY FOUNDATION FOR THE PERFORMING ARTS P.O. Box 1137 Glenn Irvin San Luis Obispo, CA 93406 Interim Dean, School of Liberal Arts 541-5401 756-2706 Lyn Baker Laura Freberg 5039 Nottingham Drive Associate Professor Cambria, CA 93428 Psychology & Human Development 756-2106 Dennis IGsh 591 Sheridan Road Mike Martin Arroyo Grande, CA 93420 Department Head, Architecture 756-1316 CITY OF SAN LUIS OBISPO Catharine Niven P.O. Box 8100 1595 Tiffany Ranch Road San Luis Obispo, CA 93403 Arroyo Grande, CA 93420 Peter Phillips John Dunn Architectural Coordinator City Administrative Officer �r Facilities Administration 549-7114 756-2321 a Ken Hampian Angie Saline Asst City Administrative Officer Associated Students, Inc. b 7 549-7114 ASI UU Box 217-A R 544-0355 Copies of meeting notifications and minutes to the Al Schnupp following: Professor, Theatre and Dance Douglas Gerard, Executive Dean 756-2030 Jim Jamieson, Foundation for the Performing Arts Warren Slnsheimer, Foundation for the Clif Swanson Performing Arts Department Head, Music 756-2353 EDG 1/90 PERFORMING ARTS CENTER_.. Attachment !2 Schedule of Significant Dates Date Event February 15, 1990 Begin architect selection process February 15, 1990 Begin development of final program statement March 15, 1990 Contact CCAIA for professional assistance April 1, 1990 CCAIA committee review May 6 or 13, 1990 Interviews with the six semi-finalists on campus May 15, 1990 Three finalists forwarded to President Baker for concurrence and transmittal to Trustees May 15, 1990 Program statement prepared in final form for transmittal to Trustees June 5, 1990 Passage of Higher Education Bond Act July 10-11, 1990 Meeting of Board of Trustees - Architect Appointment August 15, 1990 Architect authorized to begin design December 1, 1990 Schematic plan completed January 10, 1991 Working drawings requested in Governor's Budget to Legislature January 15-16, 1991 Schematic plans approved by Trustees February 1, 1991 Architect authorized to prepare preliminary plans May 1, 1991 Preliminary plans completed May/June, 1991 Legislative review of working drawings funding request July 15, 1991 Development of working drawings authorized February 1992 Working drawings complete March - May 1992 Plan check and review July 1992 Construction funding available September 1992 Project construction start Fall 1994 Project complete EDG 2/90