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HomeMy WebLinkAbout04/17/1990, C-1 - MINUTES �'ETIiNG AGF DATE ITEta', MINUTES JOINT MEETING OF THE CITY COUNCIL PLANNING COMMISSION & ARCHITECTURAL REVIEW COMMISSION WEDNESDAY, FEBRUARY 21, 1990 - 7:00 P.M. CITY HALL ANNEX (OLD LIBRARY) - 888 MORRO STREET SAN LUIS OBISPO, CALIFORNIA Draft Minutes to be approved ROLL CALL at Council Meeting Councilmembers of -1 Present: Vice-Mayor Jerry Reiss, Councilmembers Peg Pinard, Penny Rappa, Bill Roalman and Mayor Ron Dunin Absent: None Planning Commission Present: Commissioners Charles Crotser, R. Gilbert Hoffman, Barry Rarleakint, Janet Rourakis, Richard Schmidt and. Chairperson Donna Duerk Absent: None Architectural Review Commission Present: Commissioners Melinda Clark Bradford, Dan Chatham, Madi Gates, Brian Starr and Chairperson Allen Cooper Absent: Commissioners Paul Jones and Duane Morris City Staff Present: John Dunn, City Administrative Officer; Ren Hampian, Assistant City Administrative Officer; Pam Voges, City Clerk; Jeff Jorgensen, City Attorney; Arnold Jonas, Community Development Director; Randy Rossi, Long Range Planner; Bill Statler, Finance Director; Dave Romero, Public Worka.Director; Dave Elliott, Administrative Analyst ------------------------ -------- There was no public comment. ------------------------------------------ STUDY SESSION 1. CIVIC CENTER IMPROVEMENT PROJECT (File No. 192) Council considered the architectural programming phase of the Civic Center Improvement Project. QA John Dunn, City Administrative Officer, recommended that the Planning Commission and Architectural Review Commission review the architectural program, which would be presented by Fred Sweeney, the architect for the Civic Center Improvement Project, and by consensus, provide suggestions to the City Council about the program content and subsequent steps. Also, that. Council, City Council Minutes Page 2 Wednesday, February 21, 1990 - 7:00 p.m. by motion, approve the architectural program, provide direction to staff for resolving the parking and transit issues, and authorize staff to proceed with conceptual design. Fred Sweeney, architect, then gave a slide presentation reviewing the Civic Center Improvement Project, accepting questions and answers throughout the presentation (please see File No. 192, City Clerk Library) for a complete set of the Civic Center Improvement Project Architectural Program, dated February, 1990, prepared by Fred Sweeney, project architect, with Grant Pederson Phillips, architect) . The two Commissions and Council held general discussion. A summary of those discussions are listed below: I. Building scale and balance: A. At the service entrance near the corner of Palm and Morro, consider the foyer one story instead of two stories in order to reduce the height of the building and to incorporate the terrace effect of the existing City Ball. B. Reduce the height of the elevator tower or set the tower farther back from Palm Street. C. Place a large building element (like the elevator tower) near the corner of Palm and Osos for balance. II. Building Program: A. Include more building area and place most of the additional area up against the A.T.& T. Building. B. Think about growth and expansion after the year 2010. Either provide more building area now, or carefully plan the next expansion.. C. Do a master plan for the long term, and show precisely how a future building could expand into the rear parking lot. D. Take a look at improving the Council Chamber, with particular attention on acoustics, site lines, lighting, visual presentation and disabled accessibility. D. As conceptual design begins, refine the building program to include more detailed and focused objectives.. F. Re-examine functional relationships between various City Hall activities and incorporate conclusions in the program document. G. Think about providing enough flexibility to incorporate future social functions like child care. C City Council Minutes Page 3 Wednesday, February 21, 1990 - 1:00 p.m. IIi. Circulation and Entrances: A. Consider facing the service entrance towards Morro Street instead of Palm Street. B. Plan the two main entrances (one ceremonial entrance and one service entrance) carefully. Emphasize ceremonial entrance, don't let the service entrance dominate. C. Build up the main entrance to City Hall even more than originally planned. D. Consider building the sidewalk bulb-outs on Palm Street so that they extend in front of the main entrances to City Hall and the new library. Use design to better unify and align the two entrances. IV. Site Development: A. Articulate more clearly the intended uses for open spaces. B. Carefully refine the open spaces to fit their intended uses with particular attention on accommodating pedestrian traffic. C. Continue refining Civic Center Master Plan ideas for offsite improvements. D. Look for opportunities to refine open space around the County Government Center. E. Preserve the tall redwood trees, if possible, but study to see if the plan construction would allow them to survive, and look at alternatives, if necessary. V. Traffic Management (Parking and Transit) : A. Move the bus transfer facilities out of the Civic Center as soon as practical. B. Address immediate parking needs by developing a traffic management plan and making this a model for large scale downtown development. C. Address the need for short term parking (one-half hour or less) near the service entrance at Palm and Morro, and near the Library entrance. B:SS p.m. , Mayor Dunin declared a recess. 9:10 p.m., City Council reconvened, all Councilmembers present. 9:30 p.m. , Councilwoman Pinard left the meeting. C Iv-3 C City Council Minutes Page 4 Wednesday, February 21, 1990 - 7:00 p.m. j 2. COURT STREET CENTER PLANNED DEVELOPMENT PROJECT (File No. 435) Council considered the current status of and appropriate future activities related to the Court Street Center planned development project located at 999 Monterey Street. John Dunn, City Administrative Officer, briefly introduced the project. Arnold Jonas, Community Development Director, reviewed the project in more detail and recommended that Council, after reviewing the applicant's presentation, provide direction to the Planning Commission and the Architectural Review Commission on the plan development issues outlined in the staff report (please see File No. 435 for complete recommendations) . Marshall Ochvlski, applicant, then provided an update of where the project is at this time, and reviewed the footprint inside plan. Ted Ropecko, architect, reviewed in more detail the Court Street Plan. 10:20 p.m. , Mayor Dunin declared a recess. 10:25 p.m., City Council reconvened, all Councilmembers present. Rob Strong, architect for the applicant, reviewed the five problem issues where there was not general agreement by staff and the applicant on the conditions in the planned development. These included 1) atrium design, 2) public art, 3) the art gallery, 4) the fifth floor use, and 5) child care -- facility. After general discussion and comments by various Commission members and Council, consensus was reached as follows: Atrium Design The atrium is inadequate, should be a public attraction and could be public art itself. It should not be merely an entry way or lobby to the retail areas. Access to the atrium should be from Monterey Street and access through retail space made secondary. Public Art The scope of public art included in the project, in part, will be determined by the nature of the atrium and art gallery. The developer will need to provide specific public art proposals before further positions on this matter can be established. Art Gallery The 1200 square foot public art gallery should be a publicly oriented amenity, as opposed to a commercially oriented space. It was recognized that it might not be. possible to provide the space on a "free" basis, but rent should be as low as possible. Fifth Floor Use The fifth floor should .be a publicly oriented space. For this reason, the i City Council Minutes Page 5 C) Wednesday, February 21, 1990 - 7:00 p.m fifth floor should. not include office uses. A fifth floor is desired for the project, but only if its uses are oriented toward the public (e.g. a sports facility, restaurant) . Child Care There was no clear consensus on this issue, except that it is a matter that needs clarification as this project is reviewed by the Planning Commission and Architectural Review Commission. It was expressed by some Councilmembers that the child care center "drop off" for retail shoppers. As such, it may need to be a "program" and not necessarily located on-site (if the physical circumstances don't lend themselves to that solution) . 11:45 p.m., there being no further business to come before the City Council, Mayor Duni n adjourned the meeting to Monday, February 26, 1990 at 7:00 p.m. APPROVED BY COUNCIL: PV:nlo Pam Voges, City Clerk. M I NII T E S ADJOURNED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO MONDAY, FEBRUARY 26, 1990 - 7:00 P.M. COUNCIL CHAMBERS, CITY, HALL, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA Draft Minutes to be approved ROLL CALL at Ciouncil'Meetulq, Councilmembers Present: Vice-Mayor Jerry Reiss, Councilmembers Peg Pinard, Penny Rappa, Bill Roalman and Mayor Ron Dunin Absent: None City Staff Present: John Dunn, City Administrative Officer; Jeff Jorgensen, City Attorney; Pam Voges, City Clerk; Arnold Jonas, Community Development Director; Dave Romero, Public Works Director; Ken Hampian, Assistant City Administrative Officer; Mike Dolder, Fire Chief; Keith Opalewski, Parking Program Coordinator; Wayne Peterson, City Engineer; Bill Statler, Finance Director; Terry Sanville, Principal Planner; Bill --_--Hetland, Utilities Director ----------=--------------------------------------- STUDY SESSION I. DOWNTOWN PARKING FACILITIES (File No. 550) Council considered Downtown Parking Facilities. John Dunn, City Administrative Officer, briefly reviewed the Downtown Parking Facilities Program. He recommended that Council review the information, and, by motion, give direction to staff regarding the policy issues and work program .as outlined in the staff report.. The four policy questions were: l) As a "next step", should the City pursue the development of one structure or two, and where should staff pursue site selection first: nearest Court Street, the Nipomo/Higuera Street, or both at the same time. 2) To what extent should the local business community contribute financially to the construction of the next parking structure. 3) Should the City use eminent domain to acquire property for parking purposes. 4) Should staff use the site selection criteria used in the I.B.I. Analysis for current review purposes. �i i City Council Minutes page 2 Monday, February 26, 1990 - 7:00 p.m. Wavne Peterson, City Engineer, reviewed the parking deficiencies as they currently exist in the downtown area, stating that there was a perceived parking deficiency because most people did not like to walk more than about a block or block and a half to their desired destination, however, there were sufficient parking spaces at this time in the downtown area to accommodate most uses. General discussion was held, and upon general consensus, staff was directed to pursue the completion of a Downtown Master Plan and the Circulation Element; report back on alternatives available for increased downtown transit/shuttle service; review ways of improving the. City's Parking Management Program, such as the improved use of loading zones and present parking spaces; continue to look at acquiring a parking site in the Higuera/Nipomo Streets area, and develop a proposed financial program to correct the revenue shortfall for the present parking program. 8:55 p.m. , Mayor Dunin declared a recess; 9:10 p.m., City Council reconvened, all Councilmembers present. 2. DESALINATION EVALUATION (File No. 517) Council considered desalination as an option for augmenting current water supplies. -' Allen Short, Water Division Manager, reviewed the agenda report with the recommendation that Council consider retaining professional engineering services for evaluating desalination as a viable option to augmenting current water supplies. Mayor Dunin asked for public comment. Mike Snanaler spoke in support of desalination. He stated he could offer a proposal for the evaluation of desalination for $8,500 and felt that there were many other ways of doing the same thing at a much reduced price than what was being recommended in the staff report. Don Smith offered additional names of persons who might be able to provide other desalination alternatives. Councilwoman RaDDa suggested that before the City approve $50,000 for a study, that staff attempt to evaluate the information that is currently available by representatives of agencies such as P.G. & E., and other who have made desalination recommendations. After discussion, moved by Roalman/Pinard (3-2, Councilmembers Rappa and Reiss voting no) staff was directed to set a study session (tentatively scheduled for May 8, 1990) to hear presentations on desalination alternatives and to defer consideration of retaining professional services for evaluating �' desalination to that time. Motion carried. City Council Minutes Page 3 Monday, February 26, 1990 - 7:00 p.m. 3. WATER RATIONING METHODOLOGY (File No. 517) Council considered mandatory water conservation methods. Bill Hetland, Utilities Director, reviewed the agenda report with the recommendation that Council review the analysis of the mandatory water conservation methodologies, and provide staff with appropriate direction as indicated in the staff report (please see File No. 517 for specific options, , which included a percentage reduction and a per capita method) . Councilwoman Pinard urged staff to look at other communities and leans toward the per capita method in an effort to be .as fair as possible to each water user. She did not support review of a 50 percent rate increase. Councilman Reiss supported the percentage reduction and perhaps could be supportive of tightening up on the maximum allowed per resident. Councilman Roalman supported the per capita methodology. Councilwoman Rapfla also supported the per capita method, felt that it should be incorporated at the same time that the 35 percent water rationing program became effective. She could not support asking the public to cut back yet again and then charge them more as a punishment. f After discussion, moved by Rapoa/Roalman (3-2, Councilmembers Reiss and Dunin voting no) to direct staff to bring back the Water Management Plan with revisions to incorporate the per capita methodology. Motion carried. Moved by Roalman/Dunin (4-1, Councilwoman Pinard voting no) that the Water Management Plan be adopted when the City reached 35 percent implementation level. Motion carried. COMMUNICATIONS Comm. 1 - Councilwoman Ravpa requested that Council reconsider the request for City funding of Earth Day. After discussion, moved by Ranna/Roalman (3-2, Councilmembers Reiss and Dunin voting no) staff was directed to work with the Earth Day organization and report back with a possible matching fund provision. Motion carried. Comm. 2 - Ken HamDian, Assistant City Administrative Officer, explained that the upcoming legislative trip being attended by several Councilmembers could interfere with the April 3, 1990 meeting. After brief discussion and upon general consensus, the April 3, 1990 meeting was cancelled, with staff to identify an alternative date (tentatively rescheduled for Wednesday, April 4, 1990) . C�l�C 1 City Council Minutes page 4 Monday, February 26, 1990 - 7:OO p.m. 11:05 p.m., there being no further business to come before the City Council, Mayor Dunin adjourned the meeting to Monday, March S. 1990 at 12:10 p.m. APPROVED BY COUNCIL: PV:nlo Pam Voges, City Clerk ---------------------------- r-44 M I N U T E S ADJOURNED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO THURSDAY, MARCH 8, 1990 - 8:00 A.M. gaff Minutes COUNCIL HEARING ROOM — 990 PALM STREET s SAN LUIS OBZSPO, CALIFORNIA ,o be approvedat Council Meeting ROLL CALL _t AJ-I,- Councilmembers 9� Present: Vice-Mayor Jerry Reiss, Councilmembers Peg Pinard, Penny Rappa, Bill Roalman and Mayor Ron Dunin City Staff Presents John Dunn, City Administrative Officer Absent: None ---------------------------------------------------------------------------- 8:00 a.m. , City Council adjourned to Closed Session with Anne Jones, Consultant with Sentinent Systems, to discuss upcoming agenda format for training with David Jones on March 19, 1990. 5:00 p.m. , there being no further business to come before the City Council, Mayor Dunin adjourned the meeting to Monday, March 19, 1990 at the Cliff's Restaurant in Pismo Beach. APPROVED BY COUNCIL: -- PV:nlo Pam Voges, City Clerk ----------------------------------------------------------------------------- MINUTES ADJOURNED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO MONDAY, MARCH 19, 1990 - 8:00 A.M. TO 5:00 P.M. THE CLIFFS IN SHELL BEACH Draft Minutes SHELL BEACH, CALIFORNIA to be approved ROLL CALL at Council Meeting Councilmembers of—I:L7� 90 Present: Vice-Mayor Jerry Reiss, Councilmembers Peg Pinard, Penny Rappa, Bill Roalman and Mayor Ron .Dunin Absent: None City Staff Present: John Dunn, City Administrative Officer ----------------------------------------------------------------------------- 8:00 a.m., City Council convened in Closed Session to discuss ways to improve Council working relationships and having more effective Council meetings. 5:00 p.m., there being no further business to come before the City Council, Mayor Dunin adjourned the meeting. I APPROVED BY COUNCIL: PV:nlo Pam Voges, City Clerk