HomeMy WebLinkAbout05/15/1990, C-4 - PLANNING COMMISSION & ARCHITECTURAL REVIEW COMMISSION COMPENSATION MEETING DATE:
ilUlll city of San tins OBISPO 5/15/90
Aswim COUNCIL AGENDA REPORT ITEM NUMBER
FROM: Ann McPike, Personnel Director d
SUBJECT: Planning Commission & Architectural Review Commission
Compensation
CAO RECOMMENDATION:
Adopt a resolution that provides for an adjustment to Planning
Commission compensation equal to $25. 00 per meeting with a
monthly maximum of $100. 00, to provide the Architectural
Review Commission with mileage reimbursement, and to review
said compensation every four years.
DISCUSSION:
The 1989-91 Financial Plan includes a Council Work Program
Objective that is intended to "provide appropriate
compensation for the Planning Commission and Architectural
Review Commission" in recognition of the extensive service
demands placed upon members of these advisory bodies. The
genesis of this objective was a report of the Planning
Commission Subcommittee on Compensation. The subcommittee
conducted a compensation/workload survey in March of 1989 that
included all cities in San Luis Obispo County and comparable
cities from Santa Barbara to Santa Cruz. The survey which was
updated by the Personnel Department in December of 1989
indicated that out of the eleven cities surveyed, six do not
compensate Planning Commissioners. In cities that do provide
a stipend to commissioners, the average is $31. 00 per meeting.
Only Santa Barbara and Monterey compensate Architectural
Review Commissioners at an average per meeting rate of $31.25.
Additionally, many cities do encourage and pay for attendance
at conferences such as the Planning Commissioners' Institute
and the League of CA Cities annual meeting.
In 1981, the San Luis Obispo City Council adopted a resolution
approving payment to Planning Commissioners of $10.00 per
month. This rate is still in effect, costing the City
approximately $840.00 annually. Planning Commissioners have
regularly scheduled meetings twice a month. However, the
General Plan Update has increased meeting frequency to usually
four ti-mes per month. The ARC meets twice monthly and
received'- no compensation which is similar to other Council
advisory bodies, with several of them meeting regularly as
well. Meals are provided to the ARC members in conjunction
with their late afternoon meetings.
Based upon results of the survey, bringing the ' Planning
Commission compensation to $25. 00 per meeting with a maximum
monthly amount of $100. 00 is recommended as it is equal to the
highest rate paid in San Luis Obispo County. Since the survey
1IIII�IIIIIIIiII I II, �/ C MEETING DATE:
it i l l I .I �ii�uil i i ci o San Luis OBI spo _ ,. . .5f15/90
IIIIHIMEM41111. COUNCIL AGENDA REPORT 'TE"' NUMBER:
Page 2
revealed that only two of the eleven cities polled compensate
architectural or design review boards, compensation for ARC
is not supported by the survey results. However, as part of
their review process, ARC is encouraged to drive-by and view
new projects. Mileage reimbursement is recommended for ARC
as use of their private vehicles is realistically a
significant expense associated with their duties.
This discussion would be incomplete if the philosophy of
compensating commissioners or advisory board members was not
addressed. It is generally accepted that participation on
such commissions takes the contribution of time and labor that
is not rewarded monetarily. Whereas, some cities provide more
than just expenses, San Luis Obispo enjoys a tradition of
active advisory body participation without compensation.
Realizing the demands such participation involves, the City
Council hosts an annual advisory body dinner to recognize the
significant contributions of so many and their important roles I
in municipal government. Because the workload of the Planning 1_
Commission is particularly demanding and unique, compensation
for this body is recommended. j
FINANCIAL IMPACT:
The annual cost for the recommended increase in Planning
Commission compensation is $8,400 which is offset by the
$840. 00 currently budgeted requiring an additional
appropriation of $7,560. An additional $1, 000 annually is
recommended to cover the cost of providing mileage
reimbursement to the ARC. If Council approves the staff
recommendation, the additional funds required will be included
in the Recommended 1990-91 Budget. The effective date of the
increase will be July 1, 1990.
ALTERNATIVES:
Option 1 - Adopt a resolution that provides for an increase
in Planning Commission compensation to $30. 00 per meeting with
a $120.08 monthly limit and review the compensation every four
years. This would bring Planning Commission compensation to
the average of the agencies surveyed that do provide
compensation to their planning commissions. The annual cost
for this would be $10, 080.
MEETING DATE:
city of San tins OBISpo 5/15/90
COUNCIL AGENDA REPORT TEM NUMBER:
9
Page 3
Option 2 - Direct staff to draft a resolution providing for
an ARC stipend of $10. 00 per meeting, $40. 00 per month
maximum. This would not represent compensation per Be but
rather reimbursement for expenses associated with membership
on the commission, such as transportation to and from
meetings, phone calls, etc. This represents an annual cost
of $3 ,360.
Option 3 - Take no action, leaving the current rate at $10. 00
per month.
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ATTACHMENTS:
Survey conducted by Personnel Department.
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SURVEY OF PLANNING COMMISSIONER SALARIES
DECEMBER 1989
CITY SURVEYED PLANNING COMMISSIONER YORK SCHEDULE ARC COMPENSATION WORK SCHEDULE
COMPENSATION
ARROYO GRANDE NONE TWO ACTION MEETINGS/MO NONE
ATASCADERO NONE TWO ACTION MEETINGS/MO NOT ACTIVE
MORRO BAT S20/MEETING TWO ACTION MEETINGS/MO NONE
MAX $40/MO
GROVER CITY NONE ONE ACTION MEETING/MO NONE
PASO ROBLES NONE (SOME MILEAGE) TWO ACTION MEETINGS/MO PART OF PLANNING
ONE STUDY SESSION/MO COMMISSION
PISMO BEACH S25/MEETING ONE ACTION MEETING/MO PART OF PLANNING
COMMISSION OR IN-HOUSE
SANTA BARBARA S35/MEETING TWO ACTION MEETINGS/MO 5150/PER MONTH WEEKLY
MAX 5105/MO ONE DISCUSSION MEETING
SANTA MARIA S50/MEETING TWO ACTION MEETINGS/MO NONE
MAX 5300/MO THREE STUDY SESSIONS/MO NONE
MONTEREY S25/MEETING TWO ACTION MEETINGS/MO MAX.$50/PER MONTH BIWEEKLY
MAX 550/MO
SALINAS NONE TWO ACTION MEETINGS/MO NONE
SANTA CRUZ NONE TWO ACTION MEETINGS/MO NONE
RESOLUTION NO. (1990 SERIES)
A RESOLUTION OF THE SAN LUIS OBISPO CITY COUNCIL
APPROVING AN INCREASE IN COMPENSATION TO PLANNING
COMMISSIONERS AND RESCINDING PREVIOUS RESOLUTION NO. 4398
(1981 SERIES) IN CONFLICT.
WHEREAS, it is the practice ofcities to provide compensation
to Planning Commissioners in recognition of their commitment and
dedicated service in the performance of official duties, and to
help defray costs associated with such service; and
WHEREAS, a survey of neighboring cities was conducted that
indicated the City of San Luis Obispo Planning Commissioners are
paid below the average; and
WHEREAS, Planning Commissioners meet regularly twice monthly
but are often called upon to meet weekly; and
WHEREAS, Architectural Review Commissioners currently receive
no reimbursement for .mileage expenses associated with membership
on the Commission.
NOW, THEREFORE BE IT RESOLVED by the Council of the City of
San. Luis Obispo that:
A) Planning Commission compensation be increased to $25. 00
per meeting with a monthly maximum of $100 . 00.
B) Architectural Review Commissioners receive mileage
reimbursement at a rate of 24 cents per mile for mileage
expenses incurred in carrying out the duties of
commission membership.
C) The City Council shall review compensation for Planning
Commission and Architectural Review Commission every four
years.
I
Resolution No. (1990 Series)
On motion of seconded by
and on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
1990.
MAYOR
ATTEST:
i
CITY CLERK
* * * * * * * * * *
APPROVED:
City A inistrative Officer
i At o
F'nance Director
ersonnel Director