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Home My WebLink About01-22-2013 amended agendai council agene a CITY OF SAN LUIS OBISP O C I T Y H A L L ,9 9 0 P A L M S T R E E T CALL TO ORDER :Mayor Jan Mar x ROLL CALL :Council Members John Ashbaugh, Dan Carpenter, Andre w Carter, Vice Mayor Kathy Smith, and Mayor Jan Mar x PUBLIC COMMENT ON CLOSED SESSION ITE M CLOSED SESSIO N CONFERENCE WITH REAL PROPERTY NEGOTIATOR S Pursuant to Government Code § 54956 .8 Property :APN's 053-161-014 and 053-141-01 3Property Owner Negotiator :KFK Family Trusts, Wayne Longcrier, Truste e Property :APN 053-151-01 6 Property Owner Negotiator :BP West Coast Products LL C City of San Luis Obispo Negotiators :Tim Bochum, Peggy Mandeville, J . Christin e Dietrick, Andrea S . Visveshwara, Cath y Springford of Hamner, Jewell & Associate s Negotiations :Provide direction to City negotiators regardin g price and terms of paymen t CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATIO N (Subdivision (a) of Section 54956 .9) Name of case :SLO Homeless Alliance v City of San Luis Obisp o San Luis Obispo County Superior Court Case No . CV120204 5 :00 p .m .SPECIAL MEETING Council Hearing Room 990 Palm Stree t • • Council Agenda Tuesday, January 22, 201 3 Adjourn to Regular Meeting of January 22, 201 3 6 :00 p .m .REGULAR MEETING Council Chambe r 990 Palm Street CALL TO ORDER :Mayor Jan Mar x ROLL CALL :Council Members John Ashbaugh, Dan Carpenter, Andre w Carter, Vice Mayor Kathy Smith, and Mayor Jan Marx PLEDGE OF ALLEGIANCE :Council Member Ashbaug h REPORT FROM CLOSED SESSION -(DIETRICK ) PRESENTATION S PROCLAMATION — START BY BELIEVING (GESELL — 5 MINUTES ) PRESENTATION — LYNNE CALLAHAN, THE JOHNW . CALLAHAN HEART SAF E PROJECT .(LICHTIG — 5 MINUTES ) PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minute s total ) The Council welcomes your input . You may address the Council by completing a speaker sli p and giving it to the City Clerk prior to the meeting . At this time, you may address the Counci l on items that are not on the agenda . Time limit is three minutes . State law does not allow th e Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by person s exercising their public testimony rights (Gov . Code Sec . 54954 .2). Staff may be asked t o follow up on such items . Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 4 of City Hall . CONSENT AGEND A A member of the public may request the Council to pull an item for discussion . Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses anothe r time . The public may comment on any and all items on the Consent Agenda within the thre e minute time limit . Cl .MINUTES OF TUESDAY, DECEMBER 18, 2012 ; AND JANUARY 8, 2013 . (CODRON/KENNEDY GRIMES ) RECOMMENDATION : Waive oral reading and approve as presented . • • 2 Council Agenda Tuesday, January 22, 201 3 •C2 .ADOPTION OF A SIDEWALK INSPECTION PROGRAM FOR THE CITY O FSAN LUIS OBISPO .(GRIGSBY/RICE) RECOMMENDATION : Adopt a Sidewalk Inspection Program for the City of San Lui sObispo. C3.EXTENSION OF FINANCIALADVISORANDBONDANDDISCLOSUR ECOUNSEL CONTRACTS FOR ONE YEAR .(PADILLA/MCCLURE ) RECOMMENDATION : Approve a contract extension for Financial Advisor services wit hFieldman Rolapp, and Bond Counsel and Disclosure Counsel services with Jones Hal lfor one year and authorize City Manager to execute contract amendments . C4.ACCEPTANCE OF SUBDIVISION IMPROVEMENTS FOR TRACT 2969, 131 0FOOTHILL BOULEVARD (TR 200-07).(GRIGSBY/HANNULA/DOSTALEK ) RECOMMENDATION : Adopt a resolution accepting the public improvements, certifyin gcompletion of the required private subdivision improvements, and releasing th esecurities for Tract 2969 at 1310 Foothill Boulevard . C5.RESOLUTION REQUESTING CALTRANS RELINQUISH STATE RIGHT-OF -WAY FOR THE BOB JONES CITY-TO-SEA TRAIL .(GRIGSBY/MANDEVILLE ) RECOMMENDATION : Approve resolution requesting Caltrans relinquishment of Stat eright-of-way for the Bob Jones City-to-Sea Trail . C6.POLICE PATROL VEHICLE REPLACEMENTS, SPECIFICATION NO . 91171 .(GRIGSBY/SCHMIDT/STORTON/BOCHUM ) RECOMMENDATION : 1) Approve the use of Cooperative Purchasing Agreement wit hNational Joint Powers Alliance (NJPA) Contract #102811-NAF through National Aut oFleet Group, effective January 18, 2012, for the purchase of four (4) Police Patro lVehicles. 2) Authorize the Finance Director to execute a purchase order to Nationa lAuto Fleet Group of Watsonville, California in the amount of $138,735 .24 for two (2 )Ford Interceptor Sedans and two (2) Ford Utility patrol vehicles, Specification No .91171 . 3) Authorize the Finance Director to execute a purchase order to 10-8 Retrofit ,Inc . of Ontario California in the amount of $31,177 .26 for the installation of Code-3Equipment for a total of four (4) Ford Interceptor patrol vehicles, Specification No .91171 . 4) Approve the transfer of $51,588 of funding in the Police Patrol Vehicl eReplacement project, Specification No . 91171, to the Fleet Completed Projects Accoun tfor support of future vehicle replacements . • • 3 Council Agenda Tuesday, January 22, 2013 •C7.CORPORATION YARD DUMP TRUCK REPLACEMENT, SPECIFICATION NO .91183 .(GRIGSBY/SCHMIDT/BOCHUM ) RECOMMENDATION : 1) Approve the Dump Truck Replacement capital project ,Specification No . 91183, and the transfer of $88,900 from the Equipment Replacemen tFund balance . 2) Approve the use of Cooperative Purchasing Agreement with Nationa lJoint Powers Alliance (NJPA) Contract #102811-NAF through National Auto fleet ,effective January 18, 2012, for the purchase of a heavy duty Corporation Yard Dum pTruck. 3) Authorize the Finance Director to execute a purchase order to Wondrie sFleet Group of Alhambra California in the amount of $68,947 .79 for one 2012 Ford F75 0Dump Truck chassis and dump bed . 4) Authorize the Finance Director to execute apurchase order to Marathon Industries, Inc . of Santa Clarita California in the amount o f$18,123 .19 for the purchase and fabrication of one (1) dump bed for installation on th eFord F750 truck chassis purchased through Wondries Fleet Group . 5) Authorize th esurplus designation of the dump truck, Fleet Asset No . 9107 by sale, auction, trade-in o rother method in accordance with the City's policies and procedures as prescribed in th eFinancial Management Manual Section 405-L and 480 and in accordance wit hCalifornia Air Resources Board ruling for out-of-state sale .-A . C8.GRANT APPLICATION FOR PREPARING A MASTER PLAN FOR TH EMISSION PLAZA AND CULTURAL CORRIDOR .(JOHNSON/MURRY ) RECOMMENDATION : Authorize staff to apply for a grant offered by the National •Endowment for the Arts and authorize the City Manager to execute any agreement srelated to such grant . C9.SUPPORT FOR WATER RECLAMATION FACILITY NATIONAL POLLUTAN TDISCHARGEELIMINATIONSYSTEMPERMITREISSUANCE.(MATTINGLY/HIX ) RECOMMENDATION : Authorize the Mayor to execute a sole source agreement wit hLarry Walker Associates in the amount of $52,800 for support of the Water Reclamatio nFacility's National Pollutant Discharge Elimination System permit reissuance . C10.PURCHASE OF ONE (1) 240 KILOWATT EMERGENCY GENERATOR .(MAT T I N G LY/ H O RTO N/ MA L I C OAT ) RECOMMENDATION : 1) Approve the replacement of one California Air Resource sBoard (GARB) non-compliant 200 kilowatt (kW) portable generator with one 240 k WCARB compliant generator and required accessories for and amount not to excee d$150,000 and authorize the Finance Director to execute the necessary purchase order sto complete the purchase . 2) Appropriate $75,000 from the Water Fun dUnappropriated Working Capital balance and $75,000 from the Sewer Fun dUnappropriated Working Capital balance to support the replacement . • 4 Council Agenda Tuesday, January 22, 201 3 •CI I .LEAGUE OF CALIFORNIA CITIES REQUESTTOSUPPORT VITA LLITIGATION.(LICHTIG/RICHARDSON ) RECOMMENDATION : Authorize participation in the League of California Citie sLitigation Surcharge Fund . PUBLIC HEARING S PHI .INTRODUCTION OF ORDINANCE TO APPROVE THE TRANSFER O FFRANCHISEORDINANCE NO .1564 FROM CONOCOPHILLIPS PIPELIN ELLC TO PHILLIPS 66 PIPELINELLC .(DIETRICKNISVESHWARA — 1 5MINUTES) RECOMMENDATION : Introduce an ordinance to approve the transfer of the rights an dobligations under Franchise Ordinance No . 1564 from ConocoPhillips Pipeline LL C("Conoco") to Phillips 66 Pipeline LLC ("Phillips 66 PLLC". PH2.INTRODUCTION OF ORDINANCE TO APPROVE THE TRANSFER O FFRANCHISEORDINANCE NO .1569 FROM CONOCOPHILLIPS PIPELIN ELLC TO PHILLIPS 66 COMPANY.(DIETRICKNISVESHWARA — 15 MINUTES ) RECOMMENDATION : Introduce an ordinance to approve the transfer of the right sand obligations under Franchise Ordinance No . 1569 from ConocoPhillips Pipeline LL C("Conoco") to Phillips 66 Company . PH3.SAN LUIS GARBAGE COMPANY BASE YEAR SOLID WASTE RAT EADJUSTMENT APPLICATION .(MATTINGLY/MUNDS/MALICOAT — 4 5MINUTES) RECOMMENDATION : 1) Adopt a resolution increasing solid waste rates by 3 .4% to b eeffective on February 1, 2013 provided there is not a majority protest against suc hincrease. 2) Continue using green waste as alternative daily cover at Cold Canyo nLandfill for an additional year . • • 5 Council Agenda Tuesday, January 22, 201 3 BUSINESS ITEM S B1 .MARSH STREET BRIDGE PROJECT,SPECIFICATION NO .90480 . (GRIGSBY/MCGUIRE - 30 MINUTES ) RECOMMENDATION : 1) Approve the removal and replacement of the Marsh Stree t Bridge as identified in Alternative 3 of the Alternatives Study Report by Dokke n Engineering, and proceed with design for "Marsh Street Bridge Repair, Specificatio n 90480". 2) Appropriate $148,642 of Highway Bridge Program (HBP) Grant funding t o the project account in the amounts of $15,847 to the design phase, $22,132 to th e environmental review phase and $110,663 to the property acquisition phase . 3 ) Approve the transfer of $19,258 from the CIP Completed Projects account to the projec t account in the amounts of $2,053 to the design phase, $2,868 to the environmenta l review phase and $14,337 to the property acquisition phase . 4) Authorize the Financ e Director to amend the current contract with Dokken Engineering by $594,452 .28 to include all design, environmental services and property acquisition services for th e "Marsh Street Bridge Repair, Specification No . 90480". COUNCIL LIAISON REPORTS (not to exceed 15 minutes ) Council Members report on conferences or other City activities . Time limit—3 minutes . COMMUNICATIONS (not to exceed 15 minutes ) At this time, any Council Member or the City Manager may ask a question for clarification, make a n announcement, or report briefly on his or her activities . In addition, subject to Council Policies an d Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direc t staff to place a matter of business on a future agenda . (Gov . Code Sec . 54954 .2) ADJOURN . City Council regular meetings are televised live on Charter Channel 20 . The City of San Luis Obispo is committed t o including the disabled in all of its services, programs, and activities . Telecommunications Device for the Deaf (805) 781-7410 . Please speak to the City Clerk prior to the meeting if you require a hearing amplification device . For more agenda information, cal l 781-7100 . Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available fo r public inspection in the City Clerk's office located at 990 Palm Street, San Luis Obispo, during normal business hours . POSTING STATEMENT :I,Maeve Kennedy Grimes, City Clerk, do hereby certify that on January 15,2013,by 5 :00 p .m .,a true and correct copy of this agenda wa s posted on the bulletin board outside City Hall,990 Palm Street, San Luis Obispo , CA . Reposted January 17, 2013 at 3 :30 p.m . Internet access to agendas and relate d material is available prior to Council Meetings at www .slocity .org . • • • 6