HomeMy WebLinkAbout06/00/1990, 3 - 1989-91 FINANCIAL PLAN CHANGES EMEETING DATE:
I�� IrH���IIIiIIII�a��Il1 city of san Luis osispo COUNCILAGENDAREPORT M NUMBER:
FROM: William C. Statler, Director of Finance Ll�
SUBJECT: 1989-91 FINANCIAL PLAN CHANGES
i
CAO RECOMMENDATION
■ Approve expenditure changes to the 1989-91 Financial Plan in
the amount of $44 , 000 for 1989-90 and $706,200 for 1990-91.
■ Adopt a resolution extending the 1989-90 Operating Budget
until the 1990-91 Budget is adopted by Council, which is
currently scheduled for July 3, 1990.
OVERVIEW
The proposed operating and capital expenditure changes for 1989-90
and 1990-91 reflect a modest change of 2 . 0% from the groundwork
laid in the 1989-91 Financial Plan summarized as follows:
1989-90 1990-91
operating Programs
Public Safety (Police) $ 44 , 000 $ 51, 400
Public Utilities (Wastewater) 355 , 800
Total Operating Programs 44, 000 407, 200
Capital Improvement Plan (CIP) Projects
Public Utilities (Wastewater) 2791000
Transportation (Streets) 20, 000 !
Total CIP Projects 299 , 000
Total Recommended Changes $ 44,000 $ 706,200
I
Summary descriptions of each of the requested changes are provided
later in this report. In addition, the supporting request
documentation is provided in Appendix A of this agenda report.
Based on projected revenues, beginning fund balances, and
recommendations regarding wastewater and water rates being
considered concurrently with this agenda report, adequate resources
are available to fund the recommended expenditure changes and
maintain fund balances at policy levels.
I
BACKGROUND
Under the City' s two-year financial plan process, the 1989-91
Financial Plan document establishes the primary policy, program,
and financial guidelines to be used in preparing the 1.990-91
Budget. Although budgets are adopted annually under the two-year i
plan concept, it is intended that appropriations in the second year
of the plan will be based upon the framework and foundation
developed during the two-year planning and budgetary process.
169'/
city of San lugs OBISPO
COUNCIL AGENDA REPORT
At their April 17 , 1990 meeting, the Council reaffirmed this policy
for 1990-91 by adopting the staff recommendation that no major
policy or programs be considered for 1990-91 other than those
already planned in the 1989-91 Financial Plan or subsequently
approved by the. Council for 1990-91. A summary of Financial Plan
highlights for 1990-91 along with other 1990-91 changes approved
by the Council during 1989-90 were provided in that report.
REVENUE HIGHLIGHTS
Revenue projections for 1989-90 and 1990-91 are generally
consistent with the revised estimates presented to the Council at
mid-year and those included in the 1989-91 Financial Plan (pages
H-2 and H-3) for 1990-91. However, there are five. revenue issues
which warrant further discussion:
Sales Tax Revenues
Sales taxes are the City's largest single source of revenue: at
$6. 1 million annually, sales taxes are 30% of total General Fund
revenues. As discussed in greater detail at mid-year, sales tax
revenues are flat compared with receipts at this time last fiscal
year, whereas the 1989-91 Financial Plan projected a conservative
increase of 6% annually for 1989-90 and 1990-91. Revenue
projections for 1989-90 and 1990-91 have been modified accordingly,
which has a cumulative negative effect on General Fund balances of
$1. 4 million over the two-year Financial Plan period.
Although there are a variety of intuitive explanations for this
leveling of sales revenues, empirical data is currently unavailable
due to the factors discussed at the mid-year review. However, at
their May 15, 1990 meeting, the Council approved a contract with
Hinderliter deLlamas for sales tax reporting and auditing services
which should significantly improve the City' s ability to analyze
sales tax trends.
PERS Refunds
The 1989-91 Financial Plan projected $300, 000 in refunds for 1989-
90 from the City's prior contributions to the Public Employees
Retirement System (PERS) . According to the State of California,
which administers PERS, the refunds are primarily due to two
factors: investment earnings are greater than original actuarial
assumptions; and improved actuarial retirement experience compared
with original assumptions which were based on system-wide
experience.
Revised estimates for 1989-90 are $578 , 000 (an increase of $278 , 000
from original estimates) ; and refunds in the amount of $900, 000 are
currently projected for 1990-91. This $1. 478 million in PERS
refunds over the 1989-91 Financial Plan period offsets the
projected decrease in sales tax revenues, leaving the General Fund
in the same financial condition as original projections. However,
city of San Luis osispo
COUNCIL AGENDA REPORT
these refunds are one-time revenues, and should not be considered
as an adequate ongoing replacement for growth in sales tax
revenues.
Proceeds from the Sale of Unclaimed Stolen Property
As the Council is aware, the Police Department has recovered
valuable stolen property resulting from its investigative efforts
on several major burglary cases. As discussed below, this has also
resulted in increased overtime expenditures which are being
recommended for budget adjustments. The Court has awarded j
ownership of the unclaimed portion of the property to the City.
Sale of this property should result in revenues to the City of
$200,000 to $400, 000. Because the timing, amount, and restrictions
on the use of proceeds is unclear at this time, no revenues from
this source will be formally included in the revenue projections
for 1990-91. However, the sale of the unclaimed stolen property
will ultimately be a significant source of revenue to the City, and
will more than offset the incremental increase in Police costs
associated with the investigative efforts required to recover the
property.
Wastewater and water Rates
Recommendations regarding wastewater and water rates are being
reviewed by the Council concurrently with this agenda report.
Final Council action on these enterprise rate issues will affect
1990-91 revenue projections accordingly.
Revenue Summary
Over the past ten years, sales tax revenues have grown at an
average annual rate of 10%. Adjusting for increases in population
and cost of living, the City has experienced real growth of
approximately 3% per year from this revenue source. At this point,
sales tax revenues are not keeping pace with increases in
population and cost of living, let alone reflecting real growth.
Even though the City's financial condition through June 30, - 1990
is not impacted due to offsetting increases in other revenues, the
significance of flat sales tax revenues in terms of its importance
to the local economy, the City's long-term financial health, and
overall quality of life for the community should not be
understated.
I
RECOMMENDED EXPENDITURE CHANGES
i
Appendix A of this agenda report provides the supporting
documentation for expenditure changes recommended for Fiscal Years
I 1989-90 and 1990-91 organized as follows:
section i
Summary of Operating Program and Capital Improvement Plan (CIP)
project requests totalling . $44 , 000 for 1989-90 and $706,200 for
1990-91. For Fiscal Year 1990-91, this reflects an overall
3-3
A
���h�l`,II!I!IIJi ��Ili city of San Luis OBISpo
COUNCIL AGENDA REPORT
increase of only 2 . 0% from the 1989-91 Financial Plan projections
of $34 . 5 million.
section 2
Supporting documentation for the Operating Program requests
totalling $44 , 000 for 1989-90 and $407, 200 for 1990-91. For Fiscal
Year 1990-91, this reflects an overall increase of only 1. 6% from
the 1.989-91 Financial Plan projections of $26. 1 million.
Section 3
Supporting documentation for the CIP project requests totalling
$299, 000 for 1990-91.
The following is an overview of the Operating Program and CIP
project changes recommended for Fiscal Years 1989-90 and 1990-91.
I
operating Programs
i
Section 2 of Appendix A provides supporting documentation for the
following Operating Programs requests totalling $44, 000 for 1989-
90 and $407, 200 for 1990-91:
Public Safety (Police)
Infectious Disease Control
As recommended by the County. Health Officer, inoculating Police
Department employees from hepatitis, tuberculosis, tetanus, rubella
and diphtheria is requested at a cost of $15, 000 the first year and
$2, 100 each year thereafter.
Animal Regulation - Spay/Neuter Program
The County Department of Animal Regulation is requesting that the
City' s annual contribution to the Spay/Neuter Program be increased
from $5, 000 to $7 , 000.
Training Requirements j
Due to increased travel and meeting costs, an additional $16, 900
is required to maintain the 1989-90 level of training in 1990-91.
This cost of maintaining the department's level of participation
in state mandated training and desired professional development
will be partially offset through additional POST reimbursements
from the State.
Jail Toilet Replacement
The purchase and installation of replacement stainless steel
toilet/sink units is recommended at a cost of $5, 000. The old ones
are beyond repair and must be replaced to keep the jail cells
within health code standards.
Thursday Night Foot Patrol
As the result of the increase in Thursday night activities, the
Police Department has increased its manpower commitment to the
event. Maintaining this commitment in 1990-91 will require an
additional $12 , 500 in patrol overtime funds.
*_At
city of San Luis oglspo
COUNCIL AGENDA REPORT
General Government (Financial Administration)
Central Coast Cities Insurance JPA Administrative support
The addition of one regular Office Assistant position is
recommended in order to continue the City's support of the Central
Coast Cities Insurance Joint Powers Authority (CCCJPA)
administrative and financial service needs. This request is
contingent upon the CCCJPA fully reimbursing the. City, and as such,
no additional City funding is recommended. In the event that the
CCCJPA does not agree to fully reimburse the City, it is
recommended that the City discontinue providing these services.
Staffing Summary
The Operating Program requests summarized above include funding for
four (4) additional regular positions:
No.
Requested
I
i
Utilities
Pre Treatment Technician* 1 j
Utility Workers - I/I Program 2
Finance
Office Assistant* 1
Total 4
*Self-supporting program costs
I
Potential Election Expenditures
Although no general municipal elections are scheduled during 1990-
91, there are currently several issues before the community that
may require a special election to be held during 1.990-91. The cost
of special elections can range from $3 , 000 to $35, 000 depending on
the nature of the issue and the number of agencies participating
in the election costs. Due to the uncertainty of whether any
additional elections will be required, no augmented election
funding is recommended at this time, although an additional
appropriation for this purpose may be required at some time during
the 1990-91 fiscal year.
Capital Improvement Plan Projects
Section 3 of Appendix A provides supporting documentation for the
following CIP projects totalling $299, 000 for 1990-91:
Public Utilities (Wastewater)
infiltration/Inflow (I/I) Reduction
Purchasing the required equipment for implementation of the I/I
Reduction Program is estimated to cost $109,000. Equipment needs
include a video inspection unit ($105, 000) , computerized flow
monitors ($20, 000) , and service vehicle ($14 , 000) .
J-46
MY of San tuts osispo
COUNCIL AGENDA REPORT
overtime Funding Requirements - Patrol Services (1989-90)
Adding $26, 000 to the Patrol Service Program for 1989-90 is
recommended in order to replace funds expended for overtime
resulting from several major cases and the increased use of
Thursday night foot patrols. As noted under Revenue Highlights,
it is anticipated that the related sale of unclaimed stolen
property will more than offset these increased costs.
overtime Funding Requirements - Investigation services (1989-90)
Adding $18, 000 to the Investigative Services Program for 1989-90
is recommended in order to replace funds expended for overtime
resulting from several very large and time consuming criminal '
investigations. As noted under Revenue Highlights, it is
anticipated that the related sale of unclaimed stolen property will
more than offset these increased costs.
Public Utilities (wastewater)
Infiltration and Inflow (I/I) Reduction
Implementation of an effective I/I reduction program will require
a recurring cost of $65,900 for the addition of two additional
collection system maintenance personnel ($63, 400) to perform the
I/I investigation as well as minor I/I related repairs. An
additional cost of $5, 000 will be required in the first year for
the purchase of Pressure/Vacuum testing equipment. This program
will reduce I/I in the collection system by providing the personnel
necessary to evaluate the collection system, including privately
owned service laterals; identify significant sources of I/I; and
perform minor collection system repairs related to I/I.
Enhanced Pretreatment Program
Continued development and implementation of the City's pretreatment
program for the control of industrial discharges will require an
addition of one regular position. Funding for the enhanced program
($34 ,700 for 1990-91) is contingent upon Council adoption of
pretreatment fees in order to ensure that this program is self-
supporting.
Sludge Disposal
Disposal of wastewater sludge currently being stored at the
wastewater treatment plant in accordance with environmental
regulations will cost $250, 000 during 1990-91. Approximately 6, 000
cubic yards of sludge have been stockpiled at the plant since 1987
when the sludge was found to contain levels of soluble lead. Staff
has worked closely with the various regulatory agencies and has
recently received a non-hazardous classification of the sludge.
This allows for disposal and/or reuse of the sludge at other than
a toxic waste disposal site, although disposal will still require
careful management and monitoring. A recurring cost of $50, 000 per
year is anticipated for future sludge disposal.
d�
city of San Luis OBISPO
COUNCIL AGENDA REPORT
Anaerobic Digester No. 3 Repair
Funding for needed repairs to the No. 3 Anaerobic Digester in the
amount of $70, 000 is recommended in order to ensure proper
operation of the digester and complete stabilization of the
wastewater sludge.
Bioiilter No. 2 Replacement
Biofilter No. 2 is a key component of the wastewater treatment
plant's secondary (biological) treatment process. To ensure its
continued operation, replacement of the deteriorated distributor
mechanism center column and arms is recommended at an estimated
cost of $70, 000.
Transvortation (Streets)
Higuera Street Bus Turnout
Widening one hundred feet of the west side of South Higuera Street
between Prado Road and Margarita Avenue to form a turnout for buses
serving the bus shelter/stop at this location is recommended at an
estimated cost of $20,000.
CONTINUING RESOLUTION
Upon Council approval of the expenditure changes recommended in
this agenda report, staff will return with a Preliminary Budget for
1990-91 incorporating these changes. Other Financial Plan policy
and expenditure changes being concurrently reviewed by the Council
with this agenda report will also be included with the Preliminary
Budget.
Presentation of the Preliminary Budget for Council approval is
currently scheduled for July 3, 1990. As this date extends beyond
the current fiscal year, adoption of a Continuing Resolution
extending appropriation authority into Fiscal Year 1990-91 at 1989-
90 operating levels is recommended.
SUMMARY
i In conformance with the 1989-91 Financial Plan policies regarding
the City's two-year budgetary process, modest changes for 1990-91
have been submitted for Council consideration. If approved, the
recommended changes will be incorporated into the Preliminary
Budget scheduled for Council approval on July 3 , 1990. As this
date extends beyond the current fiscal year, Council adoption of
the attached Continuing Resolution is recommended.
90-918000ET/89-91CXG.YPF
�-r
1
RESOLUTION NO. (Series 1990)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN LUIS OBISPO EXTENDING THE 1989-90 BUDGET FOR
OPERATING EXPENDITURES UNTIL THE 1990-91 BUDGET IS
APPROVED AND ADOPTED BY THE CITY COUNCIL
WHEREAS, the 1989-91 Financial Plan was adopted by the City
Council by Resolution No. 6654 on July 24, 1989 ; and
WHEREAS, the 1989-91 Financial Plan included the proposed
budget for 1990-91; and
WHEREAS, adoption of the 1990-91 Budget is not expected prior
to July 1, 1990 due to the need for additional review and
discussion.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of San Luis Obispo that it hereby extends the 1989-90 Budget for
the current level of operations and maintenance to 1990-91 until
the 1990-91 Budget is adopted.
On motion of , seconded by ,
and on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted the day of 1990.
ATTEST: Mayor Ron Dunin
Pam Voges, City Clerk
APPROVErlia
i�
i y minis ra iveicer
u
1 y
Appendix A
1989-91 FINANCIAL PLAN SUPPLEMENT
Requests for Operating Program &
Capital Improvement Plan Project Changes
CITY OF SAN LUIS OBISPO
State of California
TABLE OF CONTENTS
Section 1
SUMMARY OF 1989-91 FINANCIAL PLAN CHANGES A-1
Section 2
OPERATING PROGRAM REQUESTS
Public Safety (Police)
Infectious Disease Control A-3
Animal Regulation - Spay/Neuter Contribution A-4
Training Requirements A-5
Jail Toilet Replacement A-6
Expanded Thursday Night Foot Patrol A-7
Overtime Funding Requests - Patrol Services (89-90) A-8
Overtime Funding Requests - Investigative Services (89-90) A-9
Public Utilities (Wastewater)
Infiltration and Inflow (I/I) Program A-10
Expanded Pre-treatment Program A-25
Sludge Disposal A-29
General Government (Finance Administration)
Central Coast Cities Insurance JPA Administration Support A=31
Section 3
CAPITAL IMPROVEMENT PLAN REQUESTS
Public Utilities (Wastewater)
Anaerobic Digester No. 3 Repair A-33
Biofilter No. 2 Replacement A-35
Infiltration and Inflow (I/I) Program Equipment A-36
Transportation (Streets)
Higuera Street Bus Turnout A-38
Section 1
SUMMARY OF CHANGES TO THE 1989-91 FINANCIAL PLAN
Summary of Changes to the 1989-91 Financial Plan
Regular
� Positions Amount Requested
Requested 1989-90 1990-91
OPERATING PROGRAMS
Public Safety(Police)
• Innoculate Police employees against
infectious diseases 15,000
• Increase contribution to County's
spay/neuter program to$7,;00 annually 2,000
• Increase funding for training 16,900
• Replace jail toilets and sinks 5,000
• Expand Thursday night foot patrol 12,500
• Increase overtime funding for
patrol sevices 26,000
• Increase overtime funding for
investigative services 18,000
Total public safety 44,000 51,400
Public Utilities(Wastewater)
e Implement infiltration and inflow (1/1)
reduction program 2 70,900
• Expand pretreatment program 1 34,900
• Contract for sludge disposal 250,000
�- Total public utilities 3 355,800
General Government(Financial Administration)
• Continue administrative and financial
support services to CCCJPA (insurance JPA)
Additional cost of$21,400 to be
fully recovered from the CCCJPA 1 0
Total operating program changes 4 44,000 407,200
CAPITAL IMPROVEMENT PLAN (CIP) PROJECTS
Public Utilities(Wastewater)
• Repair anaerobic digester no. 3 • 70,000
• Replace biofilter no. 2 70,000
• Purchase equipment required to implement
the recommended 1/1 reduction program 139,000
Total public utilities 279,000
Transportation(Streets)
• Construct Higuera street bus turn-out 20,000
Total CIP project changes 299,000
TOTAL OPERATING PROGRAM AND CIP PROJECT CHANGES $44,000 $706,200
C
A-i
1
1 /
This page intentionally left blank
A-2
Section 2
OPERATING PROGRAM REQUESTS
1
1989-90 to 1990 to 91 MM BUDGET ADJUSTMENT REQUEST
OPERATING PROGRAMS
PROGRAM; Police
REQUEST TITLE: Infectious Disease Control
BEQUEST SUMMARY
Provide funding to inoculate and educate Police Department employees from hepatitis, tuberculosis,
tetanus, rubella and diphtheria - $15,000 first year and $2,100 each year thereafter.
PRIMARY OBJECTIVES
Inoculate all Police Department employees as the County.Health Officer advises.
SUMMARY OR FACTORS DRIVING THIS REQUEST FOR CHANGE
The number of incidents where Police Department employees come in contact with patients who are
carriers of these diseases are on the rise because of the near epidemic spread through the lower
socioeconomic group that the Police Department often comes in contact with.
Hepatitis, the disease of major concern, is very debilitating and life threatening. Itis highly
contagious, spreading rapidly and is easily preventable with an inoculation.
The County Health Officer recommends all emergency first responders be inoculated and to develop
baseline statistics on all providers. In order to promote the inoculation of first responders he has
directed the staff at General Hospital Emergency Room to provide the shots at cost only basis No
office visit is required or charged.
Fire Department members currently participate in this program, with the addition of these funds all
City first responders will have the inoculation available.
Other emergency medical service agencies have developed such programs with positive cost vs.
benefit ratios and experiences.
ALTERNATIVES
Without proper inoculation, the City faces a major Worker's Compensation liability.
COST SUMMARY
1990-91
50 Employees at $300 - $15,000
C
A-3
o _
1989-M to 1990 to 91 MID BUDGET ADJU9rNMNT REQUEST
OPERATING PROGRAMS
PROGRAM: Police
REQUEST TITLE: Animal Regulation (Spay/Neuter Program)
REQUEST SUMMARY
The County Department of Animal Regulation is requesting that our contribution to the
Spay/Neuter Program be increased from $5,000.00 to $7,000.00. This will allow additional numbers
of city residents to have their pets "fixed".
PRIMARY OBJECTIVES
To reduce the number of unwanted dogs and cats in the city by offsetting the costs to citizens. The
program is preventative in nature and is less expensive than paying for responses to animal calls.
SUMMARY OR FACTORS DRIVING THIS REQUEST FOR CHANGE
As the population of the city increase so does the number of dogs and cats. If citizens must bear
the full cost of spay/neuter service for these pets many will not have it done. The result is an
increase in the number of dogs and cats with some allowed to stray. Dealing with these strays and
the potential health risks is far more expensive than prevention.
ALTERNATIVES
Maintain present funding which will not allow for any additional support of the program in the city.
COST SUMMARY
1990-91 budgeted $ 50000.00
Requested Increase $ 2,000.00
TOTAL REQUEST $ 7,000.00
IMPLEMENTATION
Funds made available upon approval.
A-4
1989-90 to 1990 to 91 MID BUDGET ADJUSTMENT BEQUEST
OPERATING PROGRAMS
PROGRAM: Police
REQUEST TTTLE: Travel/Meeting and Training Increase
REQUEST SUMMARY
The Police Department requires an additional $16,890.00 to maintain the 1989-90 level of training in
1990.91. This increase is a direct result in the City established increase in per diem.
PRIMARY OBJECTIVES
To maintain the department's level of participation in state mandated training and desired
professional development.
SUMMARY OR FACTORS DRIVING THIS REQUEST FOR CHANGE
In March of this year the department was notified of new city-wide per'diem rate that is
approximately 40% higher. This combined with the recent increase in mileage will require
additional funds to maintain prior levels of training.
ALTERNATIVES
Reduce the level of travel and training from prior years. With the majority of our training being
P.O.S.T. mandated, any reduction in funds must be taken from professional conferences and
meetings.
COST SUMMARY
1990 budgeted funds $ 42,230.00
Requested Increase $ 16,890.00
TOTAL $ 59,120.00
IMPLEMENTATION
Upon approval.
i
A-5
L989-90 to 1990 to 91 MID BUDGET ADJUSTMENT REQUEST
OPERATING PROGRAMS
PROGRAM- Police
REQUEST T1TLE Replace Jail Toilets
REQUEST SUMMARY
The Police Department requires an additional $5,000.00 to purchase and install stainless steel
toilet/sink units. The old ones are beyond repair and must be replaced to keep the OR cells within
health code standards.
PRIMARY OBJECTIVES
Maintain required health standards of Police facility.
SUMMARY OR FACTORS DRIVING THIS REQUEST FOR CHANGE
The Police Department has two holding cells which by law are required to have a toilet and source
of washing and drinking water. The units that are now in use were installed when the department
was built in 1969. They are built of aluminum which has deteriorated as the result of electrolysis.
Seven years ago we had them repaired and are now told that they are beyond repair. This problem
has been identified in other departments and hence aluminum units are no longer made. If the
units are not replaced we will be forced to stop using the cells and hence will have no secure area
for hold violators.
ALTERNATIVES
The only alternative to replacing the units is to stop using the cells. This will result in higher costs
over time as every prisoner will have to be guarded at all time by a sworn officer.
COST SUMMARY
Police Station Capital Maintenance 90/91 $ 1,500.00
Additional Budget Required $ 51000.00
TOTAL $ 6,500.00
IKPI ON
Toilets can be ordered and installed within 60 days of approval.
A-6
1989-90 to 1990 to 91 MID BUDGET ADJUSTMENT BEQUEST
OPERATING PROGRAMS
i
PROGRAM: Police
BEQUEST TITLE: Thursday Night Foot Patrol
REQUEST SUMMARY
As the result of the increase in Thursday night activities, the Police Department has been forced to
increase its manpower commitment to the event. To maintain this commitment in 1990-91 will
require an additional $12,500.00 in patrol overtime funds.
PRIMARY OBJECTIVES
To maintain the peace and tranquility of the Thursday night Farmer's Market. investigations.
SUMMARY OR FACTORS DRIVING TH73 REQUEST FOR CHANGE
During the last year the Department has been experiencing an increase in work load and demands
for service during the Thursday night Farmer's Market. There has been an increase in the
numbers of confrontational individuals and groups attending the event. The potential for significant
problems is increasing. To address this issue we have increased our foot patrol from two officers to
four and sometimes six officers. Council has been made aware of the potential problems and our
response to same. As we saw at Poly Royal a failure to prevent problems at an important public
event can lead to it's cancellation.
ALTERNATIVES
1. Have the B.IA hire and fund private security for the event.
2. Continue to operate at present funding and end the next fiscal year with a negative balance.
3. Reduce the manpower commitment to prior levels.
COST SUMMARY
1990-91 budget $ 74,200.00
ADDITIONAL BUDGET REQUEST $ 12,500.00
TOTAL $ 88,700.00
IMPLEMENTATION
Upon approval.
A-7
0
1989-90 to 1990 to 91 MID BUDGET ADJUSTMENT BEQUEST
OPERATING PROGRAMS
PROGRAM(, Police (Patrol)
REQUEST TITLE: Replace Overtime Funds
REQUEST SUMMARY
The Police Department is requesting that $26,000.00 be added to the 1989-90 budget prior to the
close of this fiscal year. At this time the department is over budget and without additional funds
will finish the year in the red.
PELMAARY OBJECTIVES
To replace funds expended for overtime resulting from several major cases and increased use of
Thursday night foot patrols.
SUMMARY OR FACTORS DELVING THIS REQUEST FOR CHANGE
During this fiscal year we have expended funds far in excess of those budgeted for patrol overtime.
These expenditures could not have been anticipated and were for major criminal uses and
Thursday night foot patrol. Foot patrols were increased because of growing problems and requests
from Council.
If funds are not put back into this account the department is faced with complete elimination of any
carry over funds and will finish this fiscal year in the red
ALTERNATIVES
Allow department to Shish year with a negative balance.
COST SUMMARY
1989-90 budget $ 74,200.00
(05-1490) 1989-90expended $102,000.00
(06-30-90) Estimated use $ 8,000.00
Negative balance $ 35,800.00 (including Poly Royal)
ADDITIONAL BUDGET REQUEST $ 26,000.00
Poly Royal O.T. paid from
different account - approx $ 91000.00
Final balance - apWox $ 0.00
A-8
f
MM-90 to 1990 to 91 MID BUDGET ADJUSTMENT REQUEST
OPERATING PROGRAMS
PROGRAM: Police (Investigations)
REQUEST TITLE: Replace Overtime Funds
REQUEST SUMMARY
The Police Department is requesting that $18,000.00 be added to the 1989-90 budget prior to the
close of this fiscal year. At this time the department is over budget and without additional funds
will finish the year in the red.
PRIMARY OBJECTIVES
To replace funds expended for overtime resulting from several very large and time consuming
criminal investigations.
SUMMARY OR FACTORS DRIVING THIS REQUEST FOR CHANGE
During this fiscal year our Department has been involved in several very time consuming criminal
investigations. These investigations were of a scope that could not have been anticipated and has
required funds considerably above those budgeted. Overtime for these cases when combined with
patrol usage and projected expenses for the remainder of this year will put the department over
budget. These costs will also wipe out all carry over funds from other accounts.
The positive financial side of the department's involvement in these large cases is that we recovered
several hundred thousand dollars in stolen property. The courts have already awarded ownership of
the unclaimed portion of the property to the City. The sale at auction of this property will result in
income to the general fund for above the total of all department requests for adjustments.
ALTERNATIVES
Allow the department to finish this fiscal year "in the red" as the result of uncontrollable costs.
COST SUMMARY
1989-90 budget $ 22,000.00
(05-14-90) 1989-90expended $ 89,950.00
Negative balance $ 17,950.00
ADDITIONAL BUDGET REQUEST $ 18,000.00
End of year total $ 40,000.00
A-9
O
1990-91 BUDGET ADJUSTMENT REQUEST
OPERATING PROGRAMS
PROGRAM: Wastewater Collection
REQUEST TITLE: Infiltration/Inflow Reduction
Request Summary
Implementation of the I/I reduction program will require a
recurring cost of $65 ,900 for the addition of two additional
collection system maintenance personnel ( $63 ,400) to perform the
I/I investigation as well as minor I/I related repairs and
miscellaneous operating expenses ( $2 , 500) . An additional cost of
$5 ,000 will be required in the first year for the purchase of
Pressure/Vacuum testing equipment .
Primary Objectives
To cost effectively reduce I/I in the collection system by:
providing the personnel necessary to evaluate the collection
system, including privately owned service laterals, and
identify significant sources of I/I .
providing the personnel necessary to perform minor
collection system repairs related to I/I .
Summary of Factors Supporting the Request for Change
I/I has caused surcharging of the wastewater collection system
resulting in wastewater overflows to the streets and exposure to
the community of potential related health threats .
I/I induced high flows have resulted in violation of the City' s
NPDES permit requirements , for wastewater treatment plant
discharge, resulting in fines from the Regional Water Quality
Control Board.
Council has provided staff with direction to correct and reduce
I/I rather than transport I/I through Phase 2 relief sewers .
I/I reduction may result in reduced costs for wastewater
treatment .
Staff is committed to improving the condition of the wastewater
collection system and thus the service to the community. Many of
the problems in the system which cause I/I can also be attributed
to line blockages and system overflows.
Much of the equipment being requested for I/I investigation can
also utilized by the Industrial Waste Program in investigation
and enforcement of illegal industrial discharges.
A-10
J.
1990-91 BUDGET ADJUSTMENT REQUEST
�-' I/I REDUCTION
Page 2
I/I reduction is viewed as an ongoing program for the life of the
collection system.
1/I Reduction Program Background
On July 24 , 1989, at the final budget hearing for the 1989-91
fiscal years, Council denied funding of Phase 2 relief sewers and
directed staff to develop a program for correction of I/I
including rehabilitation of privately owned service laterals.
Staff has developed a program for I/I identification and
correction. The program entails collection system subbasin
evaluation to determine the source(s) of I/I . Once identified,
repair projects will be initiated for those components of the
system which are contributing to the I/I . The City's wastewater
treatment and collection facilities improvements have been
designed to handle storms with a five year return frequency.
Effective .I/I reduction is key to extending that frequency and
protecting the City from storms of even greater intensity and
duration. I/I reduction will be an ongoing component of
collection system maintenance and as such will require
incorporation into the Wastewater Collection program. The
proposed I/I reduction program can be found in attachment A.
Operations Factors
1 . Contract services - The purchase and operation of a video
inspection unit will offset current operating expenditures
for contract services. The City currently expends
approximately $12 ,000 per year for video inspection services
related only to major collection system problem
identification. Staff recommends , however, retaining the
current funding of $12 ,000 for Contract Services to be used
for miscellaneous emergency repairs of mainlines and lift
stations . Previously, monies have been taken from much
needed CIP funding to fund these repairs .
2. An estimated operating expense of $2 , 500 is recommended for
maintenance and repair of the equipment and purchase of
miscellaneous related supplies. An additional expense of
$5 ,000 is recommended for the first year of the program for
the purchase of Pressure/Vacuum testing equipment..
3 . Personnel expenses - Recommended personnel ( 2) required to
perform the I/I investigation and minor system repairs will
need to be highly trained in the operation of specialized
equipment , including computerized flow monitors, video
inspection equipment , smoke test equipment, and pressure
/vacuum test equipment . In addition they will be required
to be knowledgeable of the City's collection system and all
aspects of collection system maintenance and repair . It is
recommended that these positions be established at a Utility
III and Utility II levels. The Utility III will cost
$32 , 534 and the Utility II will cost $30, 882 for full time
A-11
0
1990-91 BUDGET ADJUSTMENT REQUEST
I/I REDUCTION
Page 3
equivalent positions. The City Personnel Department has
reviewed the recommended positions and concurs with the
recommended classifications.
As such, the approval of $65 , 900 is .recommended for operational
and personnel expenses on an annual basis. Additional CIP
expenses for I/I related repair projects will he identified as
evaluation of the system is completed and will be requested as
part of the normal budgetary process .
Workload Factors
Existing collection system staffing is adequate to perform
required sewer main cleaning and lift station maintenance. When
emergencies arise requiring unscheduled repairs due to line
failures etc. scheduled maintenance is delayed. This may result
in line blockage and overflow as scheduled maintenance has been
finely tuned to the needs of the system. As the City grows and
new tracts are added to the system, and as the existing
collection system continues to age and deteriorate, the demands
on the existing staff will continue to increase. Consultant
evaluation of existing staffing levels in the Wastewater
Management Plan recommends addition of 2 collection system
maintenance personnel to meet these increasing demands . Staff
has been, and will continue, evaluation and modification of the
operation to maximize productivity of the existing staff and
equipment .
Implementation of an I/I reduction program will require a minimum
of 2 full time equivalent positions. Implementation of an I/I
reduction program was not included in the consultant evaluation
of the collection system staffing needs. The 1989-90 Mid-year
report presented to council on March 5 , 1990 identified a need
for 3 additional personnel to perform the I/I reduction program.
At this time only 2 positions are being requested as the repair
component of the program will be lessened during the initial
investigation phase. Once system repairs are identified it is
anticipated that an additional position will be required. In
addition, phasing the addition of personnel will allow staff time
to more accurately evaluate. the impact the additional personnel
will have on the success of the overall program.
CI
A-12
1
1990-91 BUDGET ADJUSTMENT REQUEST
I/I REDUCTION
Page 4
Cost Summary
1989-90 1990-91 1991-92
current proposed projected
Staffing (Regular) 0 $63 ,400 $66, 600
Misc. Operating Expenses 0 $2 , 500 $2 , 500
Pressure/Vacuum Test Equip. 0 $5 ,000 0
Net Costs 0 $70 ,900 $69 , 100
Alternatives
1 . Continue With Existing Staffing and Budgetary Levels - Under
this alternative, implementation of an I/'I reduction program
would be severely constrained. Existing staffing levels are
just adequate to perform the required system maintenance and
preventive maintenance activities often have to be deferred
under emergency and system repair conditions . Failure to
address the I/I problem will result in future collection
system overflows and fines from the State. In addition,
.failure to address the problem of a deteriorating collection
system will result in additional I/I and associated
treatment costs . This alternative is not recommended.
2 . Use of Contract Services for I/I Evaluation - This option
would entail contracting services with an engineering firm
specializing in I/I investigation and evaluation. Staff
feels that I/I reduction is an ongoing component of the
wastewater collection system program and is not ,going to be
adequately addressed through short term contracts. New
sources of I/I will continue to develop as the system ages
long after initial evaluation of the system is completed.
In addition, the program being recommended will spread out
the cost of correction in such a manner that repairs may be
handled through the CIP process . Contracted services will
also not provide the City with the opportunity to utilize
the equipment and or personnel being recommended for other
department needs such as minor system repairs and industrial
waste investigations. Staff feels that use of contract
services would satisfy only immediate goals and would not
serve the long term needs of this program.
3. Develop a Program Including Only Rehabilitation of Privately
Owned Service Laterals - Staff has investigated this option
and feels it would not adequately meet the I/I reduction
goals. This option would also place the burden and
A-13
1990-91 BUDGET ADJUSTMENT REQUEST �
I/I REDUCTION
Page 5
responsibility entirely upon the property owners does not
address that component of I/I attributable to the City's
collection system. No State low interest loan funding is
available for rehabilitation of privately owned sewer
laterals and thus would not be available to the City to
serve as a revolving loan fund to the property owners . A
study recently completed by the East Bay Municipal Utilities
District in Oakland California determined that III reduction
goals were not met when only one component of the collection
system was addressed in rehabilitation. In addition, the
Lateral Investigation and Rehabilitation Report (September
1988) prepared for the City by Brown and Caldwell Engineers
emphasized that "any lateral rehabilitation program aimed at
eliminating I/I must be done in conjunction with, though not
necessarily at the same time as, mainline rehabilitation,
otherwise there is little to be gained from it" . Although
this program may have a lessened financial impact on the
City, staff feels that it would not adequately address the
I/I problem.
Implementation
Personnel , Utility III - Upon Council approval of this request , a
competitive recruitment for the Utility III position will be
initiated. It is anticipated that this position will be filled
from existing staff . Once established this position will be
involved in the development of the program and the evaluation and
purchase of the required equipment . This position will also
continue to .serve the duties of collection system maintenance .
Personnel , Utility II - Upon Council approval of this request ,
competitive recruitment of two additional collection system
maintenance personnel be completed. One position to fill the
vacancy in the maintenance section left by the promotion of an
existing Utility II to the Utility III I/I position, and one to
work under the Utility III in the I/I program. It is anticipated
that initially the Utility II position for the I/I reduction
program will be filled with a Maintenance Worker I , entry level
position, and will be upgraded to a Utility II after one year of
service with the City.
Equipment purchases required for the implementation of the I/I
reduction program are identified under a separate Capital
Improvement Plan, 1990-91 , Budget Adjustment Request.
A-14
Attachment
CITY OF SAN LUIS OBISPO
INFILTRATION/INFLOW REDUCTION PROGRAM
INTRODUCTION:
The City of San Luis Obispo has been experiencing problems with
high. infiltration/inflow ( I/I) in it 's collection system. The
I/I has been the direct cause of numerous sewage spills to the
streets, San Luis Obispo Creek and overflows at the City's
wastewater treatment plant.
High I/I., experienced mainly during periods of intense rainfall ,
is the result of stormwater entering the collection system
through failing sewer mains and manholes, deteriorated service
laterals, or illegal connection of storm drainage systems to the
collection system. This additional water causes the system to
surcharge and overflow at various locations throughout the City
and overloads the wastewater treatment plant. .
Numerous I/I studies have been performed for the City by various
consulting engineers. In 1977 an I/I study was performed by
Jenks and Harrison Engineers. This report identified several
older portions of the City as having high I/I but concluded that
the sources were distributed throughout the system and would not
be easily corrected. At that time a flow equalization basin was
recommended and installed in 1983 as the cost effective solution
to the I/I .
In 1986 large storms caused high wastewater flows which again
resulted in major spills . During these storms, large quantities
of grit washed into the wastewater treatment plant. Because of
this CH2M-Hill Engineers was contacted to investigate the creek
crossings in the collection system to determine if a major break
existed. Twenty-two siphons were tested and eighteen were
determined to be potential sources of infiltration however the
report concluded that the I/I was probably a widespread problem
and was not concentrated at the siphons. A flow monitoring
program was recommended by CH2M-Hill to locate and quantify the
sources of I/I .
A collection system flow monitoring program was conducted during
the 1986-87 winter rain season by Brown and Caldwell . Engineers
and city crews in order to characterize I/I throughout the
collection system. The collection system was divided into 14
separate drainage basins for the flow analysis. Flow monitoring
data were analyzed to determine rainfall-dependent I/I (RDI/I) ,
groundwater infiltration (GWI ) , and base wastewater flow (BWF) .
Due to the apparent correlation of rainfall and I/I the RDI/I
values will be the most significant for this program. Further
flow isolation and source detection will need to be performed.
Those basins which were shown to have the highest RDI/I values
will be studied and corrected first.
A-15
On July 24, 1989 , in the final 1989-91 budget hearing, council
directed staff to work towards elimination of I/I rather than
designing and constructing the phase II relief sewer project.
This program is a result of that council action and is intended
to identify and correct sources of I/I in the collection system,
including service laterals.
PROBLEM AREA IDENTIFICATION
As stated earlier, those subbasins found to have the highest
RDI/I values, and thus would present the most significant benefit
from I/I correction, will be addressed first in this program. R
values for the individual basins are summarized in Table 1 .
Generally. basins with high R values are in the worst condition
and have the greatest I/I . Figure 1 shows the locations of the
basins and their corresponding letter designation.
Table 1 .
Peak RDI/I, Feb. 13, 1987 Storm
Peak RDI/I
Basin I R percent I mad I apd/in-mile
I I I
D 1 7. 7 j 1 .74 1 67,970
B 1 5.4 i 0 .92 1 18,330
H 1 3.4 j 1 .42 1 14 ,271
E 1 5 . 3 1 0.38 1 10,990
C 1 0.7 1 0. 22 1 12 , 150
F 1 ' 3 .7 1 0.38 1 15,700
J 1 0. 3 1 0.43 1 4, 230
A j 1 . 6 1 0.77 1 14,780
G 1 1 . 5 1 0.82 1 4,950
I 1 1 . 3 1 0 .48 1 4,820
M 1 0-2 1 0. 18 j 1 ,750
N 1 0 1 0 1 0
L 1 0 1 0 1 0
K I 0 I 0 1 0
The areas to be addressed in this program will be areas D , B, E,
F and H in order as they have the highest R values and are prime
candidates for rehabilitation to cost effectively reduce I/I .
PROGRAM DESCRIPTION
In general , this program will accurately identify the precise
locations of I/I and allow for application of the most cost
effective correction methodology based on the specific problem
characteristics. The .program is intended to identify and correct
sources of I/I from service laterals as well as deteriorated main
lines and manholes . A recent I/I reduction program performed by
the East Bay Municipal Gtiiities District in Oakland California
1
A-16
•-----------
1�
o x i
;. . '.. MILE
00
i'
Lam.
is
. .. ....... ..... ... ..
. .t:
Figure 1 Sewer Service Basins
A-17
found that if any one of the components of the collection system
were not . addressed in the investigation and correction of I/I ,
the impact of -.the correction measure was insufficient to meet
desired performance standards . The desired performance standards
for East Bay MUD was 70% I/I reduction in the particular reach of
the collection system being rehabilitated. This program will
also use 70% I/I reduction per area rehabilitated as a primary
goal and evaluation criteria.
The program will consist of three primary phases, source
detection and problem identification, rehabilitation, and
evaluation.
Source Detection and Problem Identification
Source detection is probably the single most important feature of
an I/I correction program. The smallest of the basins to be
addressed in this study has approximately 28, 870 ft. of sewer
main, a nearly equal length of service laterals, and nearly 200
manholes. It would not be feasible to repair/replace the entire
system and therefore source detection and specific problem
identification are key to cost effective and successful
rehabilitation. There is also a great diversity of service
laterals and mainline conditions throughout each basin. Older
homes with older laterals (possibly orangeberg) are mixed in with
newer homes and apartments which have relatively new laterals in ,
good condition. Different pipe materials and manhole
construction methods used in the collection system have also left
the main collection system in varying conditions. With this
being the case, a blanket approach to rehabilitation would result
in replacing portions of the system which are in relatively good
condition and not significantly contributing to I/I .
The following methods and criteria will be used for source
detection and problem identification:
Flow Isolation
The first step in source detection will be further flow
isolation in the basin. The basin will need to be further
broken down into smaller basins representing only 3 to 6
city blocks. Flow monitors will need to be placed in the
downstream manholes receiving flows from each of these
smaller basins. The flow monitors will be left in place
until both dry and wet weather flow readings are recorded.
This will allow the city to quantify the amount of I/I
coming from any particular reach of the sewer system and
prioritize the rehabilitation efforts based on it 's overall
contribution to I/I .
A-18
' I
Ji
Smoke Testing
Smoke testing is a relatively inexpensive method of source
detection for I/I . It can be used to identify illegal storm
system tie-ins, faulty service laterals, and even damaged
main lines. The effectiveness of smoke testing is somewhat
limited by soil types and moisture conditions in the soils ,
depth of the line, etc. . However, because of it 's
relatively low cost and ease of application it will be used
extensively throughout this program. Smoke testing can be
performed prior to, during and after the flow isolation
phase of the program. In general, smoke testing will be
most effective during periods of dry weather and dry soil
conditions. This will be advantageous as the majority of
the smoke testing can be performed during the dry seasons,
while flow isolation will be performed during the wet season
to allow for quantification of actual I/I.
Video Inspection
Video inspection of mainlines and service laterals is an
excellent method of determining the quality of the line.
Video inspection will be performed after flow isolation has
been completed. Video inspection will allow city crews to
determine if the source of the I/I is from a deteriorated'
mainline needing rehabilitation, a single break in a line
which can be pot holed and repaired by city crews, etc. .
Typically video inspection is only performed on lines 6 in.
in diameter or greater. Newer video machines are capable of
inspecting 4 in. laterals however require two-way cleanout
installation on the lateral for camera insertion.
In this program, once a particular area has been determined
to be a major contributor of I/I , the main lines will be
video inspected. If there is no visible significant source
of I/I in the main, it will be assumed that the source of
the I/I is coming from service laterals. At this point
random selection of a statistically sufficient number of
laterals in the area will be selected for inspection and
testing.
Pressure Testing
Pressure testing can be used primarily on service laterals
and manholes. Pressure testing of existing main lines is
not feasible as all laterals tied to the section of main to
be tested would have to be sealed off at the main. Pressure
testing can be performed using either air or water
exfiltration methods. Pressure and or vacuum testing is
often used on newly constructed service laterals , manholes
and sewer mains prior to connection of the service laterals.
This program will include modifications to the. City
A-19
0
Engineering Standards to include pressure/vacuum testing of
all newly constructed manholes, sewer mains and service C'
laterals: This will help prevent addition of new sources of
I/I as the city grows.
Required resources for source detection and problem
identification and approximate costs for these resources can be
found in Table 2 .
LATERAL TESTING AND REHABILITATION
Lateral testing will require installation of two-way cleanouts at
the property line and can be performed using a variety of
methods. The specific method for testing will be selected based
on specific conditions of the area. The various methods and
criteria for testing of service laterals are identified in the
Lateral Investigation and Rehabilitation Report prepared by Brown
and Caldwell Engineers for the City in September 1988 .
If results of the lateral testing show that a statistically
significant number of laterals require repair, an area wide
lateral rehabilitation program will be established. This program
will require the homeowners in the area to repair/replace the
upper lateral while the rehabilitation of the lower laterals,
that portion of the lateral in the city street, will be
contracted for or performed. by the City. The reasons for
addressing lateral rehabilitation in this fashion are detailed in / 1
the previously mentioned Lateral Investigation and Rehabilitation —'
Report by Brown and Caldwell on Pages 3 and 4. Funding for .lower
lateral rehabilitation will have to be obtained through
assessment districts or similar fashion. State low interest loan
monies are not available for service lateral rehabilitation. The
individual homeowners will have to bear the cost of replacing the
upper laterals.
The particular methods used in lateral rehabilitation will depend
on the specific conditions existing. Existing pipe materials and
condition of the lateral will dictate the rehabilitation method.
Full replacement is expected to be the common recuirement as
grouting repairs are short lived, slip lining 4 in. laterals
generally results in unacceptable reduction in pipe diameter, and
inversion lining is not capable of correcting many of the
problems expected to be encountered e.g. off-set joints , broken
or missing pipe crowns, etc. . The various methods for lateral
rehabilitation along with associated costs for each can be found
in the Lateral Investigation and Rehabilitation report by Brown
and Caldwell .
MAINLINE TESTING AND REHABILITATION
Following flow isolation, those reaches of the collection system
found to have high I/I will be video inspected. Video inspection
A-20
i
will reveal pipeline problems contributing to I/I such as root
intrusion, off-set pipe joints , broken and or cracked pipe.
Smoke testing will also be used to identify major breaks in
mainlines.
Main line rehabilitation methods will again need to be selected
on site specific requirements. Rehabilitation methods available
for mainlines include full replacement, slip lining, inversion
lining , grouting and pot hole repair. The method selected will
depend on the extent and type of damage, pipe material, pipe
size, and condition of the service connections. Whenever
possible, this program will investigate rehabilitation methods
other than full replacement as they can be significantly less
expensive and less disruptive to the residents of the area.
Approximate costs per foot for each of the main line
rehabilitation methods mentioned can be found In Table 3.
MANHOLE TESTING AND REHABILITATION
The most common methods for manhole testing are visual inspection
and pressure/vacuum testing. Well developed standards exist for
either pressure or vacuum testing of sewer manholes. This
methodology will be applied to this program. Visual inspection
will be used to determine if the manhole is in satisfactory
condition for testing. In some cases it is obvious that
rehabilitation is required without performing a test.
Rehabilitation of the manholes depends on 'the construction of the
manhole, brick vs. cast concrete, and the overall condition of
the manhole. Also if the sewer mains entering and leaving the
manhole are being replaced due to their poor condition, then full
replacement of the manhole will be performed. In cases where the
manhole is structurally sound, however has leaking joints and
cracks, it may be repaired by simply pumping a chemical grout
into the soils around the manhole, effectively sealing any
leakage. Where the structural integrity of the manhole is
questionable, several lining and grouting systems are available
to avoid costly excavation and full replacement.
PROGRAM IMPLEMENTATION
. Implementation of the I/I reduction program will be virtually on-
going throughout the life of the collection system. This is due
to the fact that deterioration of the system continues as
investigation and repairs are completed. The level of effort
required should eventually be decreased to what may be considered
maintenance levels.. It should also be noted that major I/I
reduction programs such as this are essentially a policy
statement by the Council' and will require dedication of not only
City staff but significant resources and financial allocations.
A-21
Because of the unknown levels of rehabilitation each area will
require it is difficult to estimate the time required for
rehabilitation. Realistic goals , however, have been established
in order to provide some structure for evaluation and progress.
The schedule goals of this program will be to complete evaluation
of each basin in a 1 to 2 year time frame and provide an
additional 2 years for rehabilitation. . This would mean that
while the first basin is being rehabilitated the second would be
undergoing evaluation, and so on. This would result in
rehabilitation efforts being completed for the 5 areas being
addressed in this program in a 12 year time frame. This time
frame is probably quite optimistic, however, provides aggressive
goals for the program.
The methodology for financing of repairs etc. will be determined
as evaluation of the system is completed. Without knowing the
nature and extent of the work to be completed it would be
premature to develop precise financing plans. If required
repairs exist solely in the service laterals then homeowners will
bear the burden of financing the repairs. If the problems exist
solely in thecity main lines then the city will need to fund the
repairs through increased users rates, possibly State loan
funding, etc. . The most likely cases will involve a combination
of both.
At the onset of implementation the City will need to provide
funding necessary to procure the required resources for system
investigation and evaluation as detailed in Table 2. These
resources can either be purchased by the City or the work
contracted out . Certain advantages exist with both options
however due to the continuing nature of the program, purchase of
equipment and development of City resources for implementation of
the program would be the most logical choice. It should also be
noted that much of the equipment required for the I/I
investigation can and will be used for routine activities within
the division. For example, the video equipment may be used by
the collection system maintenance personnel to evaluate problems
such as root intrusion throughout the system, inspect new sewer
main installations for housing tracts prior to acceptance by the
City, inspect new service lateral installations etc. . The City
currently contracts for these services and expends approximately
$12 ,000 per year , not including inspection of new sewer mains or
laterals which is paid for by the contractors. The City could
offer this service to contractors which could provide for some
additional revenues to help cover the cost of the equipment . In
addition this equipment could be used by the City's Industrial
Waste. Inspector in investigating illegal discharges and
connections to the City sewer system.
Additional personnel resources will also be required for
implementation of this program. Addition of 2 collection system
maintenance specialist positions to perform all required system
A-22
PROGRAM EVALUATION
Program evaluation is key to determining the cost effectiveness
of the I/I reduction measures and the various rehabilitation
methods. I/I program evaluation can be difficult because the
amount of I/I is a function of not only amount of rainfall , but ,
rainfall duration and intensity, soil type and moisture content.
Accurate evaluation of the success of the I/I reduction program
will require a control basin be setup and monitored for I/I
before and after rehabilitation of each reach of the system. The
control basin is a reach of the system with similar
characteristics as those to be rehabilitated. During the
investigation stage, flow and rainfall monitoring will be
performed on the control basin as well as the areas being
considered for rehabilitation. This will allow a correlation to
be drawn for rainfall I/I between the areas being rehabilitated
and the control basin. After rehabilitation has been completed,
flow and rainfall monitoring will again be performed to determine
the percent decrease in flow in the rehabilitated vs. control
basin. Using a control basin in the evaluation process allows
compensation for the variability of rainfall and soil conditions
during the monitoring periods.
As stated previously in the report, an I/I reduction target of
70% will be used as the rehabilitation goal . Further refinement
of the program will made based on the results of the evaluation
and the information it provides.
A-24
evaluation and testing activities as well as perform all pot hole
type repairs on the system is recommended. These personnel will
work under the Wastewater Collection System Supervisor and their
primary responsibilities will be I/I investigation and correction
and collection system construction and repair. Existing City
personnel resources are adequate for maintenance of the system
however would be unable to conduct the requirements of the I/I
reduction program in the desired time frame.
Table 2 Required Resources for I/I Program
System Evaluation
Equipment Description Cost Estimate $
Video Inspection Unit $75,000
Flow Monitoring Equipment $20,000
Smoke Test Equipment $1 , 500
Pressure/Vacuum Test Equipment $5 ,000
Additional Service Vehicle $14 ,000
Personnel Resources +2 @ $63 ,416 /year
Table 3 Main Line Rehabilitation Costs
app. (8 in. line)
Rehabilitation Method Cost per Foot $
Inversion Lining $40 per foot
Slip Lining $30 per foot
Full Renlacement $80 per foot
O
A-23
I �
1990-91 BUDGET ADJUSTMENT REQUEST
OPERATING PROGRAMS
PROGRAM: Wastewater Pretreatment ( 507.3)
REQUEST TITLE: Pretreatment Program Expansion
Request Summary
Continued development and implementation of the City's
Pretreatment Program for the control of industrial wastewater
discharges, and protection of the City's Publicly Owned Treatment
Works (POTW) , from such discharges , will require upgrading the
current position of Industrial Waste Inspector to Pretreatment
Coordinator and conversion of one temporary staffing position to
regular staffing. Upgrading the Industrial Waste Inspector
• position to Pretreatment Coordinator will cost and additional
$5 , 869 per year, with a total cost for this position of $43 ,969
per year. The addition of one full time Pretreatment Technician
position will cost $37 , 212 per year. In addition, $5, 000 is
being requested. for the purchase of two automatic samplers for
sampling the collection system and industrial dischargers, and
$1 ,700 is being requested for rental of an office trailer for the
Pretreatment Program Staff .
Primary Objectives
To maintain full compliance with the State and Federal
requirements under 40 CFR 403 and the National Pretreatment
Program.
To control and monitor industrial discharges to the POTW to
insure compliance with City pretreatment standards and Federal
categorical standards.
To protect the POTW, it ' s employees , the community and the
environment from the hazards resulting from illegal industrial
discharges.
To protect the City from potential fines resulting from violation.
of it 's National Pollutants Discharge Elimination System (NPDES)
permit effluent discharge requirements caused by illegal
industrial discharges .
To protect all potential reuse options for the wastewater
effluent and sludge .
To eliminate the need for costly wastewater treatment processes
required for removal of industrial pollutants in order to
maintain compliance with current and pending State and Federal
water quality criteria.
A-25
1990-91 BUDGET ADJUSTMENT REQUEST
PRETREATMENT PROGRAM EXPANSION
Page 2
To provide timely and effective investigation and enforcement for
illegal industrial discharges, including solution of the soluble
lead contamination and solvent discharge problems.
To provide local industrial users with fair and technically based
local discharge limits .
To develop and participate in a Hazardous Waste Control Group
involving other departments and agencies involved in the control
and monitoring of hazardous waste activities, including City fire
Department , City Attorney's office, District Attorney's office,
County Health Department and the Regional Water Quality control
Board.
Summary of Factors Supporting the Request for Change
Development and implementation of the City's Pretreatment Program
began in 1982 . Since that time the requirements of the program
have grown substantially. Program refinements at the State and
Federal levels have resulted in significant changes in the City's
pretreatment program. The City's Industrial Waste Inspector is ^
currently required to spend more than 80% of his time performing C \l
pretreatment program development and reporting requirements ,
leaving little time for monitoring and investigation.
Source detection efforts for the contamination of the City's
wastewater sludge continue to be delayed because of the program
reporting and development requirements.
A new "Municipal Supply" beneficial use designation of San Luis
Obispo Creek has placed even more stringent discharge limitations
on the City ' s wastewater discharge. The constituents related to
the new designation are found primarily in industrial discharges.
Treatment processes required to remove these constituents are
costly and would leave the City with the expense of handling and
disposal of hazardous wastes .
Pending regulations in the State "Inland Waters Plan" will place
even more stringent requirements on the City's wastewater
discharge and again elimination of these constituents from
industrial discharges to the collection system will be the most
effective and economical means of compliance.
Regulations resulting from the Federal "Domestic Sewage Survey"
are going to require additional monitoring, reporting and program
modifications on the City's pretreatment program. These
requirements are now being added to and are a provision of the
City's NPDES permit .
A-26
i
1989-91 BUDGET ADJUSTMENT REQUEST
PRETREATMENT PROGRAM EXPANSION
Page 3
Water quality requirements for reclamation/reuse of the
wastewater effluent and sludge continue to become more stringent .
To protect these beneficial use options will require an effective
pretreatment program. Any restrictions on beneficial reuse of
wastewater effluent or sludge due to industrial discharges are.
deemed to be a violation of the State and Federal pretreatment
program requirements and as such are subject to enforcement
action by the EPA and/or the State.
Existing resources are inadequate to perform the requirements of
the pretreatment program.
Cost Summary
1989-90 1990-91 1991-92
Current Proposed Projected
Staffing (Permanent)
o Ind. Waste Insp. $38 , 100 0 0
o Pretreatment
Coordinator $43 ,969 $43 ,969
o Pretreatment
Technician 0 $37 , 217 $37 , 217
Staffing (Temporary) $12 ;000 0 0
Total Staffing $50, 100 $81 , 186 $81 , 186
Sampling Equipment 0 $5 ,000 0
Office Trailer Rent $2 ,880 $1 ,700 $1 , 700
Funding for the pretreatment program is currently from the Sewer
Fund. A system of Industrial User Permit fees has been developed
and is being presented to Council for approval . The industrial
users fees will be used to fully fund the operating costs of the
pretreatment program.
The personnel department has reviewed the recommended
classifications and concurs with them.
Alternatives
1 . Continue with existing staffing and budgetary levels — This
option would have the least effect on the existing program
costs, however , would not satisfy the requirements of the
program and may result in inadequate regulation of
industrial discharges and protection of the POTW. The
A-27
1989-91 BUDGET ADJUSTMENT REQUEST
PRETREATMENT PROGRAM EXPANSION
Page 4
reduction of the industrial users fees resulting from this
option would be minimal . Due to the demonstrated inadequacy
of the existing program and it 's inability to protect the
POTW and the beneficial uses of the wastewater by-products,
this option is not recommended.
2 . Approve funding for additional sampling equipment with no
change in staffing - This option would provide the
additional equipment needed to perform source detection and
industrial user monitoring tasks . It would not provide the
personnel resources needed to perform these tasks and still
complete the reporting and program development requirements
of the program. This option is not recommended.
3 . Approve funding for additional equipment and addition of 2
full time temporary positions - This option would provide
the equipment and personnel needed to perform the source
detection and industrial user monitoring tasks . It does not
however address the requirements for a coordinator position
in the pretreatment program.. In addition, past experience
has demonstrated that training of temporary personnel places
a significant burden on existing pretreatment staff and
inhibits the effectiveness of the program. Addition of 2
temporary personnel would cost approximately $24,000 . Due
to the training requirements and the level on knowledge and
ability required to perform the sampling, inspection and
monitoring tasks , this option is not recommended.
Implementation
On approval of this request , the equipment purchases will be
made immediately. Competitive recruitment of the
Pretreatment Coordinator will be completed followed by
recruitment of the Pretreatment Technician. Evaluation of
the duties of each position have already been completed and
job descriptions prepared. Program evaluation will be based
on compliance with all regulations under 40 CFR 403 and the
National Pretreatment Program, reduction in wastewater
influent concentrations of hazardous materials, completion
of minimum inspection and monitoring frequencies of all
industrial users, timely investigation and enforcement for
illegal discharges to the collection system, and zero
incidents of industrial pollutant pass-through resulting in
violation of the City' s NPDES permit.
A-28
1990-91 BUDGET ADJUSTMENT REQUEST
OPERATING PROGRAMS
PROGRAM: Wastewater Treatment
REQUEST TITLE: Sludge Disposal
Request Summary
The Utilities Department requests $250 ,000 for FY 1990-91 to fund
disposal of wastewater sludge currently being stored at the
wastewater treatment plant . Approximately 6,000 cu. yds , of
sludge have been stockpiled at the plant since 1987 when the
sludge was found to contain levels of soluble lead considered to
be hazardous . Staff has worked closely with the various
regulatory agencies and has recently received a nonhazardous
classification of the sludge. This allows for disposal and/or
reuse of the sludge at other than a toxic waste disposal site ,
however still requires careful management and monitoring. Staff
estimates contracting for disposal , management and monitoring of
the sludge will cost around $40 per yard. A recurring cost of
550 ,000 per year is anticipated for future sludge disposal .
Primary Objectives
To provide the City with environmentally safe, economical sludge
disposal and/or reuse. To maintain full compliance with the
requirements of the Environmental Protection Agency (EPA) , State
of California Department of Health Services (DHS) and the
Regional Water Quality Control Board (RWQCB) pertaining to sludge
disposal and management . To protect the City from future
liability regarding improper management and disposal of it 's
wastewater sludge.
Goal and Policy Links
Assembiv Bill 939 which created the Integrated Waste Management
Board mandates diversion of solid wastes from landfills by 25% by
1995 and 50% by the year 2000. Under AB 939 municipal sewage
sludge is included in the definition of "solid waste" and is
considered a "special waste" to be included under the waste
diversion requirements. Disposal of the City' s sewage sludge in
a manner other than disposal at a landfill is consistent with the
requirements of AB 939 .
Summary of Factors Driving the Request for Change
The City's wastewater sludge is now considered to be a designated
waste by DHS and as such requires careful management and
monitoring.
Stricter State and Federal regulations regarding the
disposal/reuse of wastewater sludges require continuous
A-29
1990-91 BUDGET ADJUSTMENT REQUEST
SLUDGE DISPOSAL
Page 2
monitoring and management . These regulations apply to all
wastewater sludges regardless of their classification.
T::e City has been directed by the RWQCB to prepare a management
plan for disposal of the existing sludge piles and future
generated sludge and submit the plan for approval by June 30 ,
1990 .
Improperly managed and controlled disposal/reuse of the City's
sludge could result in future liability to the City if the sludge
is determined to have caused environmental or health damage.
Continued stockpiling of the sludge at the wastewater treatment
plant is becoming physically limited by available space and may
pose a threat to the health and environment of the community.
Alternatives
There are no legitimate alternatives to provide for proper
disposal of the City' s sludge.
n
Cost Summary
Consultant and staff evaluation of existing disposal/reuse
options available to the City yield a minimum cost of $40 per cu.
yd. . This results in a one time cost of approximately $250, 000
for disposal of the currently stockpiled sludge. Annual sludge
generation is 1 ,000 to 1 ,500 cu. yds . resulting in a recurring
cost of approximately $50,000 per year needed for disposal and
management .
Implementation
Staff is seeking proposals for sludge management and
disposal/reuse services in accordance with procedures established
in the Purchasing Control Manual . Upon receipt and evaluation of
the proposals, staff will be presenting a contract to Council for
approval and award. Staff also recommends that a new line item
account for sludge disposal be established and included in the
Wastewater Treatment annual budget .
A-30
1990-91 BUDGET REQUEST
OPERATING PROGRAMS
PROGRAM: Financial Administration
REQUEST TITLE: Central Coast Cities Joint Powers Authority - Administrative Support
Request Summary
Increase regular staffing by one position for the administration of business transactions relating to the Central
Coast Cities Joint Powers Authority (CCCJPA).
Primary Objectives
To maintain the existing level of service to the Central Coast Cities Joint Powers.Authority (CCCJPA) within
existing agreements that appoint the Director of Finance as the Secretary/Treasurer of the CCCJPA.
Summary of Factors Supporting the Request for Change
The Central Coast Cities Joint Powers Authority (CCCJPA) is an agency established by 11 central coast cities
to provide risk management programs to reduce the amount and frequency of losses, to pool self-insurance
losses, and to jointly purchase insurance and administrative services in connection with these programs. As a
part of this program, the City's Director of Finance is appointed as the Secretary/Treasurer of the CCCJPA,
and is accordingly one of the principal executive officers for the transaction of business for the Authority.
Because of this role, the City has been described as the principal executive office of the CCCJPA.
The duties of the Secretary/Treasurer include: having custody and maintaining the records and documents of
the JPA; maintaining all accounting and other financial records; filing all financial reports required by the JPA;
performing all duties required under government code;making payments for authorized contracts;collecting and
processing reports of member cities; and investing the funds of the JPA.
In 1984, the Board of Directors agreed to reimburse the City for the above services in the amount of$12,000
per year. It is not clear how this level of compensation was established. However,in order to ensure the correct
reimbursement for City services, the Finance Department recently conducted a review of the costs incurred by
the City to support the JPA. It was determined that it costs the City$33,400 per year when direct and indirect
costs are included. The cost to the City includes the services of 7 persons involved in varying degrees of effort:
the Director of Fmance,Revenue Manager,Accounting and Customer Services Supervisors,and two Accounting
Assistants.
With the increasing number of overall transactions being processed by the Department of Finance staff, the
efforts required to conduct the business for the JPA have become more burdensome. Further,the accounting
and financial reporting requirements for insurance JPA's and risk management efforts have significantly increased
over the past several years. Accordingly, the Director of Finance will request that the CCCJPA reimburse the
City$33,400 per year for its efforts to offset the City's costs and recommends that these funds be used for one
additional regular position in the Department of Finance.
Cost Summary
1990-91 1991-92
Additional Costs:
Staffing (Regular) $27,000 $28,900
Materials and Supplies 1,000 1,000
Minor Capital 3,000 0
Total $31,000 $29,900
Cost Savings/Revenues:
Temporary Salary Savings (10,000) (10,000)
Reimbursement from the CCCJPA (21,000) (22,500)
Net Cost (Savings) -0- (2,600)
A-31
Alternatives
The City could request the Board of Directors of the CCCJPA to either hire a contract administrator or appoint
another City to serve as Secretary/Treasurer. Under current reimbursement arrangements this would save the
City of San Luis Obispo$32,310 ($33,400 current direct and indirect cost for personnel, materials, and services
less$1,090 that the City would reimburse the JPA for administrative services if the work were given to another
Central Coast city). However,the cost for these services have been understated for several years and even if new
arrangements were made, the City will pay more for these services.
Implementation
A. Prepare job description and recruit July- September
B. Hire and train new employee October - December
A-32.
Section 3
CAPITAL IMPROVEMENT PLAN PROJECT REQUESTS
1990-91 BUDGET ADJUSTMENT REQUEST
CAPITAL IMPROVEMENT PLAN
PROGRAM: Wastewater Treatment
REQUEST TITLE: No. 3 Anaerobic Digester Repair
Project Description
To provide additional funding for needed repairs of No. 3
anaerobic digester.
Project Objectives
To insure proper operation of the anaerobic digester and complete
stabilization of the wastewater sludge. To provide the necessary
maintenance and repair of the digester to insure proper operation
and protect the City from possible wastewater discharge
violations.
Existing Situation
In the 1989-91 Financial Plan and Approved 1.989-90 Budget $77 ,000
was approved for cleaning and repair of the City's three
anaerobic digesters , pg. E-7 . Digester No. 1 has been cleaned
and is currently in the bid process for repair. Expenditures to
date have totaled $15 , 850 . Staff estimates that all of the
remaining $61 , 150 will be required to repair digester No . 1 ,
clean and repair digester No. 2 , and clean digester No. 3 .
The major cost item for repair of No. 3 digester is the repair of
the existing floating dome cover. This floating cover is
required to provide for maximum gas storage in the digester as
well as operational flexibility of the liquid levels in the tank.
The cover is currently lodged in the lowest position and the
guide beari^_gs are no longer functional . Staff has reviewed the
repair options available for the cover with Public Works
Engineering staff . The most cost effective repair will require
raising and supporting the dome in it 's uppermost position and
fixing it in place. Staff estimates that approximately $70 ,000
will be required to complete the project . The other option would
be to replace the dome. Estimated cost of dome replacement is
$200 ,000 .
Goal and Policy Links
Provide for continued wastewater treatment that meets all
standards set by State and Federal Agencies . Provide proper
maintenance and repair of all wastewater treatment process
equipment to insure compliance with State and Federal standards
Jl as well as protect the City' s capital investment .
A-33
1990-91 BUDGET ADJUSTMENT REQUEST
ANAEROBIC DIGESTER NO. 3 REPAIR
Page 2
Project Work Completed
Study and/or consultation with public works engineering staff for
repair of the digester was completed in May 1990 . Plans and
Specifications for the cleaning phase of the digester have been
completed and are scheduled to go out for bids in Sept . 1990
following the cleaning and repair of No. 1 and 2 digesters .
The additional funding being requested is for the repair
component of Phase 3 of a project involving the cleaning and
repair of Digester #1 (Phase 1 ) , Digester #2 (Phase 2) , and
Digester *3 (Phase 3 ) . Phase 1 is 50% complete.
Schedule and Project Costs
Prior Project
Budget 89-90 90-.91 91-92 Total
Phasing:
Study 0 0 0 - 0
Design (by staff ) 0 0 0 - 0
Construction 0 0 70 ,000 0 70,000
Total 0 0 70,000 0 70 , 000 O
Recommended Funding Source
Sewer Fund p
Project Effect on the Operating Budget
The operating budget will not be directly affected by this
project . Some staff time of the Public Works and Utilities
Departments will be required to inspect and manage the project .
A-34
1
1990-91 BUDGET ADJUSTMENT REQUEST
CAPITAL IMPROVEMENT PLAN
PROGRAM: Wastewater Treatment
REQUEST TITLE: Biofilter No. 2 , Replace Center Column and Arms.
Project Description
Replace deteriorated distributor mechanism center column and arms
on No. 2 Biofilter.
Project Objectives
To insure continued operation of Biofilter No. 2 and adequate
treatment of the City' s wastewater. Biofilter No. 2 is a key
component of the wastewater treatment plant 's secondary
(biological ) treatment process.
Existing Situation
The center column and arms on No . 2 biofilter were installed in
1942 . Severe corrosion is now readily apparent and replacement
is necessary to insure continued operation of the biofilter. A 6
month lead time is required to obtain the replacement equipment
from the manufacturer.
Goal and Policy Links
This project is part of an ongoing plant maintenance program and
budget objective to insure the effective and efficient operations
of the City's wastewater treatment plant .
Project Work Completed
The manufacturer of the equipment needed has been contacted to
obtain the necessary design, installation and cost information.
Schedule and Project Costs
Prior Project
Budget 89-90 90-91 91-92 Total
Phasing: Design (by staff)
Acquisition 60 ,000 0 60,000
Constructio. 1.0 ,000 0 10,000
Total 70 ,000 0 70,000
Recommended Funding Source : Sewer Fund
Project Effect on the Operating Budget
This Droject should have little or no effect on the operating
budget .
A-35
1990-91 BUDGET ADJUSTMENT REQUEST
CAPITAL IMPROVEMENT PLAN
PROGRAM: Wastewater Collection
REQUEST TITLE: inflow/Infiltration Reduction (Equipment'
Project Description
':o purchase the required equipment for implementation of the
Infiltration/Inflow Reduction Program. Estimated req-d-4-red
funding for the equipment purchase totals S139 , 000 .
Project Objectives
To cost effectively reduce I/I in the collection system by
providing the equipment necessary to evaluate the collection
system, including privately owned service laterals, and identify
significant sources of I/I . Reduction of I/I is necessary to
protect the community from the potential health threats of I/I
related overflows and overloading of the City' s wastewater
treatment facility.
Existing Situation
The City's wastewater collection system currently experiences
high amounts of I/I during storm periods . This I/I has caused
surcharging of the collections system, manhole overflows and
hydraulic overload of the City's wastewater treatment plant . In
addition there is some concern for the potential of exfiltration
from the collection system and related health threats .
The I/_T is caused primarily by degradation of the collection
system due to age. Failing pipe, joint separation, root
intrusion, deteriorating manholes and service laterals all may be
significant contributors to I/I . There is considerable variation
in the condition of the collection system, regardless of age, and
as such thorough evaluation and identification of the sources of
!/I is key to providing cost effective rehabilitation..
The City currently has the equipment necessary to provide for
maintenance of the collection system, however isnot eauipped to
evaluate and identify sources of I/I . Staff feels that I/I
identification and reduction should be an on-going component of
collection system maintenance and as such should be incorporated
into the current maintenance program. In order to accomplish
this the purchase of collection system evaluation equipment is
essential . In addition, the video inspection unit and flow
monitors will be utilized by the. City's Industrial Waste
Pretreatment program to seek out and identify illegal industrial
discharges and connections to the City' s collection system.
A-36
1990-91 BUDGET AD.:i:STMEYT REQUEST
I/I REDUCTION (Equipment )
Page 2
Goal and Policy Links
The program goal for Wastewater Collection as identified in the
1989-91 Financial Plan and Approved 1.989-90 .Budget , page D-30 , is
to achieve uninterrupted sewage flow without health hazard,
effluent leakage , or water infiltration and inflow.
Schedule and Project Costs
Prior Project
Budget 89-90 90-91 91-92 Total
Phasing:
Study 0 0 0 0.
Design 0 0 • 0 0
Acquisition:
Video Inspection Unit 0 105 ,000 0 105 ,000
Computerized Flow
Monitors 0 20 ,000 0 20,000
Service Vehicle 0 14 ,000 0 14 , 000
TOTAL 0 139 ,000 0 139 , 000
Recommended Funding Source
Sewer Fund
Project Effect on Operating Budget
The project effects on the operating budget have been identified
in a separate 1990-91 Operating Program Budget. Adjustment
Reauest . the program request is approved, estimated operating
program costs will be $70 , 900 for the 1990-91 fiscal year . There
will be some additional revenue generated through use of the
video inspection equipment to perform final inspections of new
sewer mains and service laterals for contractors .
A-37
0
1989/91 BUDGET ADJUSTMENT REQUEST
CAPITAL IMPROVEMENT PLAN
PROGRAM: Streets/General
REQUEST TITLE: South Higuera Street Bus Turnout
Project Description
Widen a 100' stretch on the west side of South Higuera Street between Prado Road and Margarita
Avenue to form a turnout for buses serving the bus shelter/stop at this location. Remove and relocate all
curb, gutter, sidewalk, paving, landscaping, signs and other improvements necessary to construct this
turnout.
Project Objective
Ensure safe and efficient traffic circulation along South Higuera Street.
Existing Situation
Walter Bros. Construction is developing an office building at 3232 South Higuera Street. Its use permit
and ARC approvals included the condition that Walter Bros. build a bus shelter to serve the existing bus
stop near the new building. After approvals were granted, the city realized that building a turnout for
buses serving the new shelter would vastly improve traffic circulation and safety. For expendiency, Walter
Bro& and the city agreed that Walter Bros. would design and build the turnout if the city would pay up to
$20,000 for construction.
Goal and Policy Links
Adopted engineering program goal: safe, efficient and effective public works (page D-74 of the 1989/91
Financial Plan)
Adopted council work program objective: safe, convenient and comfortable bus stops (page B-32 of the
1989/91 Financial Plan)
Project Work Completed
The project has been designed and approved and was under construction in April 1990.
Project Costs
$20,000 for construction in FY 1989/90
Recommended Funding Source
Capital Outlay Fund
Project Effect on the Operating Budget
This project will require about 60 hours of staff time for design review and construction inspection.
A-38