HomeMy WebLinkAbout06/06/1990, 3 - 1990-91 PROMOTIONAL COORDINATING COMMITTEE GRANTS-IN-AID FUNDING RECOMMENDATIONS �y,ll it II j, - MEETING DATE:
i���;I city of San LUIS OBISPO June 6 1440
= COUNCIL AGENDA REPORT ITE"'NUMBER:
FROM: John Dunn, City Administrative 0 icer
Prepared by: Debbi Hossli, Administrative Analyst
SUBJECT: 1990-91 Promotional Coordinating Committee Grants-
In-Aid Funding Recommendations
CAO RECOMMENDATION:
1. Consider recommendations from the Promotional
Coordinating Committee for Grants-In-Aid Funding and
determine the appropriate level of City support for 1990-
91.
2. Adopt a resolution authorizing staff to develop and
execute agreements with each Grants-In-Aid recipient, as
outlined in Exhibit "A" to the Resolution and inclusive
of any modifications made by Council during the public
hearing.
DISCUSSION:
Background
In January of this year, the Promotional Coordinating Committee
(PCC) began its annual Grants-In-Aid process. Notices advertising
the availability of grant monies for local service organizations
that promote cultural, economic, and recreational services in the
City were placed in the Telegram-Tribune. In addition, prior year
grant recipients were sent notices advising them of the timeframe
for the 1990-91 Grants-In-Aid process.
A mandatory workshop was held for all prospective applicants in the j
latter part of February to review the changes to the grant
application, reiterate the PCC's expectations for application
content and format, and answer any questions of applicants.
Councilmember Pinard, a liaison to the PCC, attended this workshop
and provided the applicants with the City Council's perspective on
the Grants-In-Aid process.
Completed Grants-In-Aid applications were due to the City in March.
The PCC received eighteen applications, with total requests for
funding exceeding $118,000. This figure represents a 35% increase
over prior year grant requests. (Grant applications are available
for Council review in the City Clerk's office. )
Review Process
The PCC established a subcommittee composed of Evelyn Delmartini
(who served as chair) , Dan Pittaway, and Jack Gatz to review the
eighteen applications for grant funding. The subcommittee used the
Council approved PCC Grants-In-Aid assessment criteria to review
the applications and develop preliminary recommendations. (See
Attachment "311)
�� i ►�illlll�pn ►IdIII City of San LUIS OBIspo
ONGs COUNCIL AGENDA REPORT
Agenda Report
Page Two
In addition, the subcommittee felt it was necessary to review
applications from agencies that have traditionally received monies
from the PCC in a slightly different manner. (This included such
organizations as Mozart, Little Theatre, Pacific Repertory Opera
etc. ) After thoroughly evaluating these applications to determine
that the organizations still provided desired services in a cost
effective manner, the subcommittee then attempted to identify any
new programming or overhead expenses that would significantly
increase an organization's funding needs. If an agency was not
experiencing any significant changes, the subcommittee recommended
funding levels consistent with their 1989-90 levels. This decision
was primarily made in light of the subcommittee's desire to reserve
funding for new organizations in need of start up monies.
Funding Recommendations
The subcommittee presented their preliminary recommendations to
the full PCC at a public hearing held on May 9, 1990. Of the
$75, 000 available for activity grants, the subcommittee recommended
the allocation of $57,4.50 to fifteen organizations in amounts
ranging from $850 to $7,000. The subcommittee opted to leave a
significant balance ($17, 550) of the activity grant funding
unallocated. This was done to provide the full PCC with additional
flexibility should a need exist to modify the subcommitee's
recommendations.
During thepublic hearing, all applicants were given an opportunity
to address the PCC regarding the subcommittee's recommended grant
allocations. The hearing lasted over 2 1/2 hours, with all but two
applicants providing input to the PCC. Once the public testimony
was concluded, the PCC acted to accept a majority of the
subcommittee's recommendations. The only exceptions included:
San Luis Obispo Vocal Arts Ensemble, Music and Arts for Youth, Cal
Poly Foundation for the Arts, San Luis Obispo County Youth
Symphony, and the Cuesta College Art Gallery. The PCC recommended
a total of $3,950 more for these organizations, which increased the
grant award recommendations from $57,450 to $61,4.10. (A discussion
of the rationale behind increasing these organizations recommended
grant allocations can be found in Attachment 0211. )
As a result of the actions taken during the May 9, 1990 Grants-
In-Aid public hearing, the PCC has developed the following list of
1990-91 activity grant funding recommendations for the City
Council's consideration. The recommendations total . $61,,410,
leaving $13,590 of available activity grant funding unallocated.
The PCC has left this balance in an effort to provide the City
Council with additional flexibility to modify the PCC's
�� ► iIIIII�pN�ljl city of San tins OBISpo
COUNCIL AGENDA REPORT
Council Agenda Report
Page Three
recommendations and accommodate the Council's desire to establish
a reserve in the PCC's budget to address any unanticipated funding
needs thatcould arise during 1990-91.
1990-91
1989-90 1490-91' Recommended
Agenc Award Reauest Award
San Luis Obispo Vocal Arts Ensemble $3,000 $5,000 $3,500
Cuesta College Community Ed. and Services * 4,685 850
Civic Ballet of San Luis Obispo 3,881 0 0
Music and Arts for Youth 3,000 3,500 3,500
Cuesta College Art Gallery 1,200 3,900 2,400
Pacific Reperatory Opera 2,400 3,000 2,400
EOC - Central Coast Wine Festival 4,000 4,822 0
Cal Poly Foundation for the Arts 2,000 3,260 3,260
Mozart Festival 6,500 7,000 6,500
La Fiesta ** 22,000 51000
San Luis Obispo Art Association 7,000 7,000 7,000
San Luis Obispo Arts Council 7,000 0 0
San Luis Obispo County Youth Symphony 2,500 5,000 3,000
San Luis Obispo County Symphony 6,500 71000 6,500
ARTematives 6,000 17,600 SAM
San Luis Obispo Little Theatre 6,000 8,000 6,000
San Luis Obispo Land Conservancy * 7,000 0
San Luis Obispo Gold Coast Chorus * 3,000 3,000
San Luis Obispo County Band 2,500 2,500 2,500
Poly Royal Executive Team 3,000 4,000 ***
TOTAL $66,481 $118,267 $61,410
*Did not request funding.
**The City Council awarded $25,000 to La Fiesta (outside of the PCC Grants-in-Aid process) to hire an
Executive Director.
***Application was withdrawn by the Poly Royal Executive Team.
i
'�Ill� p lli city of San Luis OBlspo A.
COUNCIL AGENDA REPORT
Council Agenda Report
Page Four
Again, Attachment 112" provides additional background and discussion
of the PCC's 1990-91 Grants-In-Aid funding recommendations.
Contracts
Upon Council adoption of grant awards, it would be staff's
intention to enter into contracts with each of the agencies that
have been awarded funding. The contracts would become effective
July 1, 1990. It's important to note that contracts .for each
agency awarded Grants-In-Aid funding are monitored by staff and the
PCC to ensure compliance with guidelines set forth in the agency's
proposal. Monitoring is accomplished through semi-annual
reporting, in which program activities and expenditures are
detailed. In addition, each agency is assigned a liaison from the
PCC. The liaison attends the agency's board meetings, receives
reports and delivers periodic updates at regularly scheduled PCC
meetings.
FISCAL IMPACT:
As part of the approval of the 1990-91 Budget and Financial Plan,
the City Council allocated $75, 000 for PCC activity grants. Should
the City Council adopt the PCC's recommendations for 1990-91
Grants-In-Aid funding, a balance of $13, 590 would be available.
In accordance with the City Council's request, staff is
recommending that the balance of $13, 590 be reserved in the PCC's
budget to address any unanticipated funding needs that may arise
during 1990-91.
CONCURRENCES:
The City Administrative Office concurs with the PCC's
recommendations for 1990-91 Grants-In-Aid activity grants.
ATTACHMENTS:
"1" - Resolution with Exhibit "A"
"2" - Discussion of PCC Grants-In-Aid Recommendations for 1990-91
"3" - 1990 PCC Grants-In-Aid Assessment Criteria
04" - Letter from Cal Poly Foundation for the Arts
DH\pccrpt
3-
RESOLUTION (1990 SERIES)
G A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN LUIS OBISPO AUTHORIZING FUNDING TO FIFTEEN AGENCIES
IN THE AMOUNT OF $61, 410 FOR FISCAL YEAR 1990-91
THROUGH THE PROMOTIONAL COORDINATING COMMITTEE
WHEREAS, the City of San Luis Obispo supports non-profit
agencies which provide economic, cultural, , and recreational
services to the residents of the City of San Luis Obispo; and
WHEREAS, in the past, the City has authorized and distributed
Grants-In-Aid funding to community organizations which provide
economic, cultural, and recreational services; and
WHEREAS, funding for the Grants-In-Aid program has been
included in the 1989-91 Financial Plan for the City of San Luis
Obispo;
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
San Luis Obispo as follows:
SECTION 1. That certain agencies attached hereto and marked
Exhibit "A" shall be provided funding as is designated in the same
attachment.
SECTION 2. The staff is directed to prepare a contract for
each agency identified in Exhibit "A" and the CAO is authorized to
execute such contracts.
Upon motion of seconded by
and on the following roll call vote:
AYES:
NOES:
ABSENT:
ATTACHMENT 1
3�
RESOLUTION NO. (1990 SERIES)
Page Two
the foregoing resolution was passed and adopted this day
of , 1990.
Mayor Ron Dunin
ATTEST:
Pamela Voges, City Clerk
APPROVED:
John Du City Administrative Officer
ye *rgse City Attorney
DH\pccrpt
I
h"�o
EXHIBIT "A"
Actency
San Luis Obispo Vocal Arts Ensemble $3 ,500
Cuesta College Community Ed. and Services 850
Music and Arts for Youth 3,500
Cuesta College Art Gallery 2,400
Pacific Reperatory Opera 2,400
Cal Poly Foundation for the Arts 3,260
Mozart Festival 61500
La Fiesta 51000
San Luis Obispo Art Association 71000
San Luis Obispo County Youth Symphony 31000
San Luis Obispo County Symphony 6,500
ARTernatives 61000
San Luis Obispo Little Theatre 6,000
San Luis Obispo Gold Coast Chorus 3,000
San Luis Obispo County Band 2,500
TOTAL $61,410
J-7
ATTACHMENT 2
Summary of Promotional Coordinating Committee
Grants-In-Aid Funding Recommendations
1. San Luis Obispo Vocal Arts Ensemble
1989-90 Grant: $3, 000
1990-91 Agency Request: $5, 000
1990-91 Subcommittee Recommendation: $3, 000
3990 91. PCC Recommendation: $3a5i)
Summary of Reauest
The Vocal Arts Ensemble requested $5, 000 to offset a portion
of the operating expenses associated with performing eight
concerts and a "Sing-Along-Messiah" . The group proposes to
offer the same program as in prior years; four concerts will
be given in San Luis Obispo.
Subcommittee Recommendation
The Subcommittee recommended that the group receive the same
level of funding as 1989-90. Based on the application ,-
submitted, the Subcommittee was unable to identify any
significant changes in expenses that justified additional -
monies.
PCC Recommendation
The PCC is recommending that the Vocal Arts Ensemble receive
a grant of $3 , 500; $500 more than the Subcommittee's
recommendation. The PCC recommended the increase based on
information regarding increased concert rental space costs
that was presented during the public hearing held on May 9,
1990.
• vynv
2. Luesta College .;- Community."Education and;6ervi0es
1989-90 Grant: Did not request funding
1990-91 Agency Request: $4, 685
1990-91 Subcommittee Recommendation: $ 850
1990 l PCC Recommendation': 8af
Summary of Request
The Community Education and Services division of Cuesta
College is a self supporting program offering educational and
cultural opportunities to residents of San Luis Obispo County.
The group has requested $4, 685 to support two new programs;
Cuesta Forum ($2,485) and Portraits in Music ($2,200) . The
Attachment 2
Page Two
monies requested for Cuesta Forum would be used to sponsor
two debates; one that focused on a national issue of interest
and one that focused on a local issue of interest. The
results of the debates would be forwarded to the City's
congressional representatives in Washington. The Portraits
in Music monies would be used to sponsor a Junior Competition
and Young Portraits concert.
Subcommittee Recommendation
The Subcommittee did not recommend funding for the Cuesta
Forum project. While supportive of the concept behind Cuesta
Forum, the Subcommittee felt it was inappropriate for the City
to sponsor forums that could potentially lead to partisan
political debates. The Subcommittee also expressed
apprehension with the fact that the forum's topics had not
been selected. In addition, the Subcommittee held concerns
with the level of benefit City residents receive through
events sponsored at Cuesta College.
The Subcommittee is recommending that $850 be funded for the
Portraits in Music Junior Competitor Program to be used for
printing programs and junior competitor awards. It was the
Subcommittee' s opinion that the services provided through this
program were a benefit to the residents of this community.
The Subcommittee felt that $850 represented an adequate City
contribution toward the total cost of the program as events
offered at Cuesta College serve the entire county. (This
represents 26% of their cash outlay budget. )
PCC Recommendation
The PCC concurred with the Subcommittee's funding recommenda-
tions. As a result, the PCC recommends an $850 grant for
Cuesta College's Portraits in Music program and no funding for
the Cuesta Forum project.
3. Musk and Arts r for <Youth
1989-90 Grant: $3,000
1990-91 Agency Request: $3,500
1990-91 Subcommittee Recommendation: $30000
X990 91 PCC Recommendation:: x3SnE#
.,
Summary of Request
Music and Arts for Youth (MAY) is requesting $3,500 to offset
expenses associated with sponsoring the group's annual program
(e.g. , advertising, printing, artists lodging and meals,
Attachment 2
Page Three
etc. ) . While MAY is not planning any significant programming
changes, it does plan to place greater emphasis on increasing
musical collaborative efforts with the local school districts.
Subcommittee Recommendation
The Subcommittee is recommending the same level of funding as
1989-90. Based on the application submitted, the Subcommittee
was unable to identify any significant changes in expenses
that justified additional monies.
PCC Recommendation
The PCC is recommending that MAY receive a grant of $3,500;
$500 more than the Subcommittee 's recommendation. The PCC
felt MAY was deserving of additional monies because of the
valuable services the organization provides to the community's
youth.
4 . Guesta: College Art Gallery
1989-90 Grant: $1,200
1990-91 Agency Request: $3,900
1990-91 Subcommittee Recommendation: $1,200
1990 91 PCC Recommendation. $2.,,404
Summary of Request
The Art Gallery is requesting $3, 900 to offset expenses
associated with presenting two exhibitions where local artists
are paired with well known artists from outside the area. The
Art Gallery is proposing to use the monies to fund artists
honorariums, expenses associated with bringing the artists to
San Luis Obispo, and printing announcements for the
presentations, etc.
Subcommittee Recommendation
In reviewing the Art Gallery's funding request, the
Subcommittee was supportive of the concepts presented in their
proposal. The Subcommittee was concerned, however, with the
level of benefit City residents receive when events are
sponsored at Cuesta College. Therefore, the Subcommittee is
recommending that $1, 200 be allocated to the Art Gallery. The
Subcommittee felt that $1, 200 represented an adequate City
contribution toward the total cost of the program as events ,
offered at Cuesta College serve the entire county.
3-!a
O Attachment 2
Page Four
PCC Recommendation
The PCC is recommending that the Cuesta College Art Gallery
receive a grant of $2 , 400; $1, 200 more than the Subcommittee's
recommendation. The PCC felt that the Gallery was deserving
of additional monies because of the quality of their
exhibitions and resulting benefit to the community.
5. Pacific Repertory Opera
1989-90 Grant: $2,400
1990-91 Agency Request: $3,000
1990-91 Subcommittee Recommendation: $2,400
3990=91 :PCC Recommendation: $2;400
Summary of Request
The Opera is requesting $3 , 000 to offset expenses associated
with presenting two major productions (as opposed to three
presented in 1989-90) .
Subcommittee Recommendation
The Subcommittee recommended the same level of funding as
1989-90. Based on the application submitted, the Subcommittee
was unable to identify any significant changes in expenses
that justified additional monies.
PCC Recommendation
The PCC concurred with the Subcommittee's recommendation. As
a result, the PCC recommends a $2,400 grant for the Pacific
Repertory opera.
6. -- :rl,:"0 iitral 'Coast Wine :Fest V
1989-90 Grant: $4 ,000
1990-91 Agency Request: $4,822
1990-91 Subcommittee Recommendation: $ 0
990-91 PCCRecommendation• w ? ""
k
Summary of Request
The EOC is requesting $4 ,822 to offset the costs of
advertising for their annual Central Coast Wine Festival. The
monies raised from the Wine Festival are used to fund local
children's services programs.
Attachment 2
Page Five
Subcommittee Recommendation
The Subcommittee did not recommend funding for the EOC's
Central Coast Wine Festival. The Subcommittee expressed
concerned with the EOC's desire to limit attendance, while
raising admission costs. The Subcommittee was also concerned
with the program's apparent lack of firm community grass roots
support. The EOC's application also failed to show that the
monies raised from the festival were used for children's
services programs.
PCC Recommendation
The PCC concurred with the Subcommittee's recommendation. As
a result, the PCC recommends no funding for the EOC's Central
Coast Wine Festival .
7. Cal. Poly Foundation for the Arts
1989-90 Grant: $2,000
1990-91 Agency Request: $3,260
1990-91 Subcommittee Recommendation: $2 ,000
1990 91' PCC Recommendation:
Summary of Request
The Foundation is requesting $3, 260 to support the Poly Arts
for Youth program. The group plans to use the monies for
artists fees and to print a brochure. The Foundation does not
plan any significant changes to its program for 1990-91.
Subcommittee Recommendation
The Subcommittee recommended the same level of funding as
1989-90. Based on the application submitted, the Subcommittee
was unable to identify any significant changes in responses
to justify additional monies.
PCC Recommendation
The PCC is recommending the Cal Poly Foundation for the Arts
receive a $3, 260 grant; $1, 260 more than the Subcommittee's
recommendation. The PCC felt that the program was deserving
of additional monies based on the benefit City's youth
receives. The PCC is recommending, however, that the grant
be authorized contingent on an agreement with the Foundation
that no San Luis Obispo student resident be charged admission
Attachment 2
Page Six
to their events. This was done in hopes of mitigating the
school district's recent decision to curtail all field trips
to events that charged admission.
Since the PCC's action to recommend a $3,260 grant for the
Foundation, their Director has submitted a letter requesting
reconsideration of the admission restriction (see Attachment
4) . Because of the administrative difficulties the admission
restriction could create, the Foundation would like to request
that consideration be given to only providing a grant of
$2,000 with no restrictions on admissions.
Because the PCC had already taken action on Grants-In-Aid
recommendations, they are forwarding this request to the City
Council for further consideration.
8. San :Luis:Db3spo :Mczart .'Fest1 al
1989-90 Grant: $6,500
1990-91 Agency Request: $7,000
1990-91 Subcommittee Recommendation: $6, 500
1990 91 'PCC Recommendation: 6 500
Summary of Request
The Mozart Festival is requesting $7,000 to offset costs of
printing a brochure for the 1990-91 Mozart Festival. No
significant programming changes are planned for the 1990-91
season, although there will be special features presented in
recognition of 1990 representing the 20th anniversary of the
Festival as well as the 200th anniversary of Mozart's death.
Subcommittee Recommendation
The Subcommittee recommended the same level of funding as
1989-90. Based on the application submitted, the Subcommittee
was unable to identify any significant changes in expenses
that justified additional monies.
PCC Recommendation
The PCC concurred with the Subcommittee's recommendation. As
a result, the PCC recommends a $6,500 grant for the Mozart
Festival.
L�
Attachment 2
Page Seven
9. i6s, t a
..............-
1989-90 Grant: $ 0
1990-91 Agency Request: $22,000
1990-91 Subcommittee Recommendation: 5,000
1 � CCReco mmendation: �`:�
. :: �
....... .........
Summary of Request
La Fiesta is requesting $22 , 000 to fund two-thirds of their
executive director ' s salary.
Subcommittee Recommendation
The Subcommittee is recommending that $5, 000 be allocated to
La Fiesta to offset costs associated with using a professional
organizer for the parade. This represents a contribution
consistent with prior years. The Subcommittee felt that the
request to fund two-thirds the cost of their executive
director position should be considered by the City Council
when La Fiesta presents their financial and organizational
plan to the City in August of this year.
PCC Recommendation
The PCC concurred with the Subcommittee's recommendation. As
a result, the PCC recommends a $5, 000 grant for La Fiesta.
...............
10. 'S a.n :Lu'.:,. ..3...s Obispo Art Associa-t.i,o I n-
........................
1989-90 Grant: $7, 000
1990-91 Agency Request: $7, 000
1990-91 Subcommittee Recommendation: $7, 000
1990 91::PCC Recommendation:
Summary of Request
The Art Association is requesting $7, 000 for two purposes;
$4,000 to provide salaries to docents for the afternoon hours
that are difficult to recruit volunteers and $3,000 to
continue their Guest Artists series. While the Art
Association does not plan any significant changes to their
program for 1990-91, they are continuing to gear the Guest
Artists lecture series to include demonstrations.
Attachment 2
Page Eight
Subcommittee Recommendation
The Subcommittee recommended the same level of funding as
1989-90.
PCC Recommendation
The PCC concurred with the Subcommittee's recommendation. As
a result, the PCC recommends a $7, 000 grant for the San Luis
Obispo Art Association.
11. pari"Z�us Obispo .County :Youth Symphony
1989-90 Grant: $2,500
1990-91 Agency Request: $5, 000
1990-91 Subcommittee Recommendation: $2,500
1550-91 PCC Recommendation: $ Opti
Summary of Request
The Youth Symphony is requesting $5, 000 to offset expenses
associated with hiring conductors and coaches and providing
a musicians's retreat. A portion of the funding will also be
used to offset administrative expenses. The Youth Symphony
is not planning any significant programming changes as yet.
However, they are evaluating the potential to expand their
concert series and present joint events with other community
arts organizations.
Subcommittee Recommendation
The Subcommittee recommended the same level of funding as
1989-90. Based on the application submitted, the Subcommittee
was unable to identify any significant changes in expenses
that justified additional monies.
PCC Recommendation
The PCC is recommending that the Youth Symphony receive a
grant of $3 , 000; $500 more than the Subcommittee's
recommendation. The PCC felt the Youth Symphony was deserving
of additional monies because the organization provides
valuable services to the City's youth.
Attachment 2
Page Nine
12. San huffs Obispo County '.;Symphony
1989-90 Grant: $61500
1990-91 Agency Request: $71000
1990-91 Subcommittee Recommendation: $6,500
"on
..PCC Recommendation: ....
1490� 91 ati .d M"
...........I......
Summary of Reauest
The Symphony is requesting $7, 000 to offset expenses
associated with symphony productions. The Symphony is
proposing to expand its services in 1990-91 by adding matinees
and augmenting its music education program.
Subcommittee Recommendation
The Subcommittee recommended the same level of funding as
1989-90. While the application contained proposals to expand
services, the Subcommittee felt that it was a higher priority
to reserve "start-up" funding for new organizations and
therefore recommended no additional funding over the
Symphony's prior year grant.
PCC Recommendation
The PCC concurred the Subcommittee's recommendation. As a
result, the PCC recommends a $6, 500 grant for the Symphony.
13. XkTeihitiives .' A -Visual Arts .:Vordr.a
1989-90 Grant: $ 6,000
1990-91 Agency Request: $17,600
1990-91 Subcommittee Recommendation: 6,000
'0§'6'4f:,..:PCC .: d6nmileinda"it'
Recommendation;.
Summary of Request
ARTernatives is requesting $17,,600 to offset the costs of
providing year-round exhibitions of art to the community.
Some of the larger expenses ARTernatives proposes to use the
monies for includes: honorariums ($6, 000) , shipping ($3,000) ,
advertising ($2, 400) . The substantial increase in funding has
been requested to attract nationally recognized artists. In
addition to the five exhibitions planned, the group has
expanded its programming to include several new services.
This includes such programs as the "Very Temporary
Contemporary Exhibitions" , "Public Alternatives",, and the
Slide Registry.
Attachment 2
Page Ten
Subcommittee Recommendation
The Subcommittee recommended the same level of funding as
1989-90. While the application contained proposals to expand
services, the Subcommittee felt that it was a higher priority
to reserve "start-up" funding for new organizations and
therefore recommended no additional funding over ARTernatives'
prior year grant.
PCC Recommendation
The PCC concurred with the Subcommittee's recommendation. As
a result, the PCC is recommending a $6, 000 grant for
ARTernatives.
14. ari: ;us;Obispo Little. Theatre
1989-90 Grant: $6, 000
1990-91 Agency Request: $8,000
1990-91 Subcommittee Recommendation: $60000
1990-91 PCCRecommendation':
.02.
Summary
Summary of Reauest
The Little Theatre is requesting $8, 000 to offset the costs
of promotion, advertising, purchasing special lighting
equipment, increased rent, and preparing for a new theatre
fund drive. The group intends to present its established •
program of three dramas, one comedy, one mystery, and one
musical.
Subcommittee Recommendation
The Subcommittee recommended the same level of funding as
1989-90. Based on the application submitted, the Subcommittee
was unable to identify any significant changes in expenses
that justified additional monies.
PCC Recommendation
The PCC concurred with the Subcommittee's recommendation. As
a result, the PCC recommends a $6, 000 grant for the Little
Theatre.
3-17
Attachment 2
Page Eleven ID
15. Land Conservancy
1989-90 Grant: Did not request funding
1990-91 Agency Request: $7, 000
1990-91 Subcommittee Recommendation: $ 0
X990 '91 PCC Recommendation:
Summary of Request
The Land Conservancy, in association with the Friends of San
Luis Obispo Parks and Recreation, is requesting $7,,000 to
offset costs associated with presenting a low cost concert at
Laguna Lake Park that promotes the diverse and expanding
parks, recreation, open space, and recreational programs of
the City. The group expects to raise approximately $7,000 in
profits from the concert. These monies would be split equally
between the Land Conservancy and the Friends and used to
promote the preservation of open space countywide and parks
and recreational programs in the City.
Subcommittee Recommendation
The Subcommittee did not recommend funding for the Land
Conservancy. While the subcommittee is supportive of the
concept behind the proposal, they have several reservations
regarding the use of PCC funds for sponsorship. The
subcommittee expressed concern with the projected budget for
the event, the high costs of the tickets, the short timeframe
for arranging the event, etc. In addition, the subcommittee
felt that it would be more appropriate for the Parks and
Recreation Commission to evaluate this request.
PCC Recommendation
The PCC concurred with the Subcommittee's recommendation. As
a result, the PCC recommends no funding for the Land
Conservancy.
16.
fan ...1"'ib"11sp Coast`
Chorus
Gold Coast �Ch6kV-
.0
1989-90 Grant: Did not apply for funding
1990-91 Agency Request: $3 , 000
1990-91 Subcommittee Recommendation: $3, 000
9904. 1":PCC" Recommendation: ......
........ MR,
Attachment 2
Page Twelve
Summary of Request
The Gold Coast Chorus is requesting $3,000 to offset a portion
of the costs of purchasing new formal uniforms, risers, and
music.
Subcommittee Recommendation
The Subcommittee recommended full funding for Gold Coast
Chorus. It was the Subcommittee's opinion that the Chorus
provides a benefit to the community through its continuous
participation in civic, social, service, and charitable
events.
PCC Recommendation
The PCC concurred with the Subcommittee's recommendation. As
a result, the PCC recommends a $3 , 000 grant for the Gold Coast
Chorus.
17. San :;Luis Obispo County Band
1989-90 Grant: $2 ,500
1990-91 Agency Request: $2,500
1990-91 Subcommittee Recommendation: $2,500
1990=91 PCC 'Recommendation: $2,.500
Summary of Request
The County Band is requesting $2, 500 to offset a portion of
the expenses associated with purchasing equipment, new
instruments, uniforms, and music. The group is proposing to
expand services by offering a series of three concerts at the
City/County Library in recognition of their 110th anniversary.
Subcommittee Recommendation
The Subcommittee is recommending the same level of funding as
1989-90.
PCC Recommendation
The PCC concurred with the Subcommittee's recommendation. As
a result, the PCC recommends a $2, 500 grant for the County
Band.
Attachment 2
Page Thirteen
18. Poly' Royal Executive ;Team
1989-90 Grant: $3, 000
1990-91 Agency Request: $ 699 Withdrawn
Summary of Request
The Executive Team requested $4 , 000 to offset a portion of
the publicity expenses associated with promoting Poly Royal.
This included such items as postcards, posters, and brochures.
The application was withdrawn by the Poly Royal Executive
Team, based on the University's decision to cancel the 1991
Poly Royal.
DH\gia
r_
PROMOTIONAL COORDINATING CMI=EE
GRANTS-IN-AID
ASSESSMENT CRITERIA
The City of San Luis Obispo's Promotional Coordinating Committee,
under direction of the City Council, recognizes that social,
cultural, recreational, and performing arts organizations have
made, and continue to make, significant contributions to the
overall quality of life in San Luis Obispo. In order for these
and other newly created organizations to effectively carry out
their respective responsibilities, financial support is necessary.
The City of San Luis Obispo's Grants-in-Aid program is one funding
source helping these organizations to meet their operating costs.
Given the limited amount of funds available for service
organizations, it is imperative that these funds be made available
to the organizations that need them most, and which demonstrate
their effectiveness in meeting existing community needs. There is
a "needs, " a "financial resources," and a "service level" element
in setting priorities. The Promotional Coordinating Committee will
make every effort to bring these items into balance in their
decision making process. With this objective in mind, and in order
to maintain a non-discriminatory approach in the recommended
allocation of funds, the following assessment criteria will be
used.
Applicants should be aware that there .is no guarantee that funding
will be available to them in future fiscal years. Dependence on
future City funding is discouraged.
1. Applicant proposals must be compatible with the current goals
and objectives of the PCC and of the Grants-in-Aid program as
stated on Page 7, item "C".
2. Applicant organization must have a clearly stated purpose and
function in the fields related to City policy and must be
responsible for the planning and provision of these services.
3. Applicants must demonstrate that they have the managerial and
fiscal competence to complete the proposed project.
4. Preference will be given to those organizations which intend
to use GIA funding to provide direct services, and which provide
a .clear description of how they intend to use City funding.
5. The organization shall give evidence that they have explored
other sources of financial support, and that it has examined and
weighed the financial ability of the target population to support
its program, service, or event.
5
ATTACHMENT 3 n/
6. The organization shall extend its
g program to the general public ,
and shall .not exclude any by reason of race, religion, ethnic
background, or any other population covered by state or federal
law.
7. An organization must be willing to evaluate itself according
to an established criteria, to ensure that standards of service,
goals, and objectives are being met. The applicant organization
must be willing to participate in an evaluation process as
requested by the Promotional Coordinating Committee.
S. Applicants should be able to demonstrate coordination with
related agencies and existing community resources.
9. Other types of City support, such as facility use or in-kind
service, may be considered in the award process.
io. Demonstrated financial need of the organization may be
considered in evaluating and awarding funds.
11. Past service of the organization, regardless of financial
need, may be considered in awarding funds.
6
�-�22
May 16, _ 1990
Jack Gata
Chairman
Promotional Coordinating Committee
1558 Laurel Lane
San Luis Obispo, CA 93401
Dear Mr. Gatz,
First, I must apologize for not attending last week's Promotional
Coordina=ing Committee Grants In Aid hearing. Unfortunately, I did
not receive either of the notices sent out to inform applicants of
the meeting date. As we get to this time next year, I will know to
call City Hall and ask for the meeting date in case the notice
doesn't reach me.
Because of the unique circumstances surrounding Cal Poly Arts'
proposal this year, I really regret not being able to discuss our
grant with the committee. I have since spoken with both Debbie
Hossli and Evelyn Delmartini. My understanding is that the Grants In
Aid subcommittee recommended the same funding as last year, $2,000,
to the full committee. The PCC then decided to approve the full
grant request, $3 , 260, if the program were free to residents of San
Luis Obispo. I greatly appreciate the thought and concern put into
our grant by the committee. I fully understand the rationale used to
reach your. conclusion and recommendation. It doesn't make any sense
to put more money into the program when the end result may be that
fewer residents get to attend the events.
However appealing it may be to make this program free to city
residents, there are several implications that I would like for you
to consider:
1. Free arts programs have always been a matter of concern to the
arts comnunity and, especially the government arts funding agencies
to which we apply, because it appears then that there is no "value"
associated with the arts. It may also create administrative problems
for us because teachers may be tempted to reserve more seats than
they will eventually fill because they know there is no cost in doing
so. The result will be empty seats that could have been filled.
2. Making PolyArts for Youth no charge to city residents may
undermine efforts directed toward changing the new district policy
(which has implications for all 'extracurricular' field trips) .
l:niv�•r.iry l:n .+tl• 1anAj„yA�_1 ?j��i`+, CA. 01'1117 (11405 ) 750-f.5.5l+ J. 91
Jack Gatz
PCC
May 16, 1990
P. 2
3. It may .also preclude efforts by teachers and parents directed
toward finding alternative sources of funds..
4 . It may create a question of the perception of fairness in so far
as county students are concerned.
5. Future growth for the program may be tied to the PCV s ability to
fund it.
In my conversation with Mrs. Delmartini, she suggested that the PCC
may be willing to recommend an unrestricted $2,000 and reserve the
remaining $1, 260. I am very willing to accept this recommendation.
If it appears, at the opening of school in the fall, that we have not
been successful at either changing the policy or finding alternate
sources of funding, then I would request the additional funds from
the PCC and make the program free to city residents. We would then
re-evaluate the entire program concept for the following year. In
spite of all of my misgivings, stated above, I would rather risk
these implications than sponsor a program in which few city residents
can participate.
I hope that this solution is acceptable to the PCC. I understand
that you have a committee meeting on Monday the 21st. I will call
Debbie the following day to learn of your decision. Again, I
apologize for not being there for the hearing, which has resulted in
your having to continue to deal with our proposal. Thank you for
your consideration.
r �
Gratefully,
Ron S.''Regier, pirector
Ca.l Poly Art_ s
Please see discussion in Attachment "2" regarding PCC action for the Cal Poly Foundation
for the Arts grant application (Item #7) .