The URL can be used to link to this page

Home My WebLink About06/06/1990, C-14 - JANITORIAL SERVICE FOR THE CORPORATION YARD, 955 MORRO, 860 PACIFIC THE SWIM CENTER, SINSHEIMER PAR �II��Iy"I��Illnlll�lu,ll� MEETING DATE: �I II �nNu►IIHu city or san tins osIspo WAaGa COUNCIL AGENDA REPORT ITW NUMBER �y FROM: David F. Romero, Public Works Director PREPARED BY: Lane Wilson, Parks and Buildings Manager Dave Smith, Building Maintenance Supervisory David P. Pierce, Projects Manager �JJ SUBJECT: Janitorial Service for the Corporation Yard, 955 Morro, 860 Pacific, the Swim Center, Sinsheimer Park Concession Stand, Meadow Park Center CAO RECOMMENDATION: By motion, approve specifications for Janitorial Service for Multiple Buildings, Specification Number JAN-90001; authorize staff to advertise for bids; authorize the. CAO to award a contract If bids are within the estimate DISCUSSION: At present, janitorial services are being provided to the following facilities under separate contracts with Friendship Janitorial Company: Corporation Yard since November 1987 1,279/mo 15,350/yr 955 Morro since the remodel in 1988 .10150/mo 13,800/yr Swim Center since October 1989 276/mo 3,312/yr Meadow Park since July 1989 10191/mo 13,100/yr TOTAL $44,562/yr The FY 1990-91 Building Maintenance and Swim Center budgets include $47,400 identified in Contract Labor or Temporary Salary line items to accomplish janitorial services at these locations. The cost estimate to provide these services for the next year is $510600. During FY 1989- 90, janitorial services at the Swim Center and Meadow Park were contracted out and funds were transferred from Temporary Service to the Contract Service line items. This specification will also extend contract janitorial services to 860 Pacific Street (Recreation Department offices) and Sinsheimer Park concession stand. The addition of 'janitorial services to the Recreation Department ($12,000) is proposed as this is the only area of City administrative offices that is not provided janitorial service by contract or by City janitorial staff. Contract janitorial services are to be provided at the Sinsheimer Park concession stand ($4,800) . The facility is heavily used most of the year during softball and baseball programs. In the past, the facility recieved an inadequate level of service and that was provided at the expense of needed swimming pool maintenance. ��►��Ili!Ill�p� j��l city or san Luis ogispo ONGs COUNCIL AGENDA REPORT Janitorial Service Page 2 Janitorial services are also provided to the parks restrooms under a separate contract which runs through December 1990. The following provision used in past janitorial contracts has been deleted from these specifications: "Pursuant to State law the City reserves the right to award this contract to qualified agencies providing . vocational and rehabilitation services to physically and developmentally disabled persons upon a determination that the agency's bid is reasonable and within the market value for the requested services. " This provision would allow a contract to be awarded to Friendship School or a similar agency even if they were not the low bidder. Staff feels this clause is responsible for the fact that Friendship Maintenance Company was the only bidder on the contract to service the parks restrooms. Staff also feels that there has not been a commitment to exercise this clause if another firm had been the low bidder. Deletion of this clause sends the proper message to all vendors that it is worth the time and effort to prepare a bid because the low bidder can expect to be awarded the contract. The contract contains a provision that each bid items could be awarded to the lowest bidder for that facility or that a single award could be made to the lowest bidder for providing services to all the facilities so as to serve the best interest of the City. FISCAL IMPACT: Estimate $68,400/year 5,700/month This contract is through July 31, 1991 . The extension of the contract through July 31 , 1992 would be subject to funding in the FY 1991-93 Financial Plan. Funding available for this contract includes: Building Maintenance 001-5028-008-110 Contract Labor 29,000 001-5028-001-002 Temporary Salaries 5,400 Swim Center 001-5058-001-002 Temporary Salaries 13,000 47,400 The Temporary Salaries Budgets for FY 1989-90 were transferred to other contract services when the Swim Center and Meadow Park were placed under contract. The $21 ,000 in excess of the budget will be funded from the current year Building Maintenance budget or from departmental year-end carry-over funds. wor. 11111111111lfl 1211 city o f sant' S OBISPO (II�flUlll p COUNCIL AGENDA REPORT Janitorial Serive Page 3 CAO RECOMMENDATION: By motion, approve specifications for Janitorial Service for Multiple Buildings, .Specification Number JAN-90001; authorize staff to advertise for bids; authorize the CAO to Award a contract if bids are within the estimate. Specifications are available for review in the Council office. APPROVED: City A inistra Officer C y tto ne Finance Di ector g:JAN-agd.wp Attachment: Bid Summary Sheet (Specifications available in the Council Office for inspection) BID 5 WARY ( } City of SAN LUIS OBIR Bid Opening: Date: City Plan No.: Time: 2:00r Job Title: I I EPGINB2'S I I I I I BID ITE, & DrWIPTION I ESTIMATE I I I I ! I I I I I I 1 0017 I WIT I UNIT I WIT I I No. ITEM WIT GA.I PRICE AMDLNT I PRICE AMOWT I PRICE AM W I PRICE AW I I I I I I I I I I I I I A CORPJRATION YARD Month 12 1 1500.00 18,000.00 I D.QD I D.00 I 0.00 I ! I I I I I I I I I I I 1 B 955 MYRO Month 12 1 1250.00 151000.00 1 O.OD I 0.00 I Q.00 I I I i I I I C 86S PA:IFIC Month 12 1 1000.00 12,000.011 1 0.011 1 Q.00 1 0.09 1 I I I I I I I I I I I D Swim ENS Month 12 1 1100.00 13200.00 1 O.00 I 0.00 1 0.00 1 I ! I I I I I I I I I I E If-*I'' PAA( Itnth 12 1 450.00 549.00 1 0.00 I 0.00 I 0.00 I I I I I I I SI%EIS PAW I I I I I I F CDNCESSION 9J101N6 kith 12 1 400.00 4,800,00 I 0.00 1 0.00 1 0.00 I ! I I 1 I I I I I I I I BID TOWSS 1 5681400.00 1 x.00 1 $D.00 1 SO.OD I I I I I I I I I I I I I I c AL ITEM: Month 12 1 SIMM 68,400.00 I O.M 1 0.00 1 0.011 I I ! 1 I I I I SY DF ITIVIDA I I I LOW BIDS Month 12 1 5700.00 68,400.00 I I I I TIf LOU BID FOR EACH ITEM IS HIGLIGHT Dc ABOVE.