HomeMy WebLinkAbout06/19/1990, C-9 - CONSIDERATION OF A REQUEST BY THE ECONOMIC OPPORTUNITY COMMISSION TO THE CITY FOR $120,000 TO OPERA city of San LUIS osIspo M N TE.
ONOW COUNCIL AGENDA REPORT �NU
FROM: Ren Hampian, Assistant City Administrator
*�
Prepared by: Alison Lloyd, Administrative Analyst
SUBJECT: Consideration of a request by the Economic Opportunity
Commission to the City for $120,,000 to operate the Homeless Shelter
Program for FY 1990-91.
CAO RECOMMENDATION: Approve and authorize the Mayor to execute a
contract with the Economic Opportunity Commission to operate the
homeless shelter program subject to the following key terms:
1. Minimum contribution to be no less than $100,000; maximum
contribution to be no greater than $120,000 depending
upon need and other conditions.
2. The first installment for FY 1990-91 to be contingent
upon approval of EOC's "Cost Containment/Revenue
Enhancement Plan"
3. Contract to be extended on an annual basis by the CAO,
subject to amount not exceeding $120,000 and Council
budget appropriation.
4. Financial and other reports to be submitted to City on
a monthly basis.
DISCUSSION:
Background
On May 1, 1990, the City Council approved an additional funding
request by the Economic Opportunity Commission (EOC) in the amount
of $16,808 to meet a cash deficit of $33,616 to operate the
homeless shelter program for the remainder of the current fiscal
year. EOC requested the same level of support from the County
which was approved on May 8. The deficit was attributed to the
1989-90 budget which was understated because it did not include
construction/site preparation costs, and was based on providing
shelter services to an average of 35 persons per night.
When EOC submitted their additional funding request to the City,
they also indicated that they would need $120,000 to operate the
homeless shelter program for FY 1990-91. This represents a $20,000
increase from the budget appropriation for FY 1990-91, and a $3,.192
increase from the $116,808 actually expended for FY 1989-90. EOC
believes the additional funding is necessary to operate the program
for 1990-91. EOC is also requesting $120,000 from the County.
010111'f W @U city of San WIS osIspo e
ACO
. COUNCIL CIL AGENDA REPORT
Council Agenda Report
Page Two
The funding increase is based on the number of homeless persons
requiring shelter services, and the need to have adequate staffing
to comply with the use permit requirements for the Orcutt Road
site. Section 2 of the City's Use Permit states that the program
will include provision of qualified supervisors at the rate of one.
for the site, plus one for each ten persons beyond twenty. The
budget for 1989-90 was based on providing services to an average
of 35 persons per night. However, an average of 45 persons
required shelter services nightly. During the months of December
and January it was necessary for EOC to implement a lottery system
which resulted in turning away homeless people for the first time.
EOC has anticipated that the shelter will provide services to an
average of 54 persons per night during FY 1990-91. To ensure that
staffing requirements are adequately met and cost efficiencies
achieved, EOC expanded the position of Homeless Services Supervisor
to full-time and the rate of pay from hourly to salaried.
EOC is confident that their budget for FY 1990-91 has included all
anticipated expenses and sources of funding.
Review of FY 1990-91 EOC Budget Request
Staff requested that EOC review the homeless shelter program budget
to try to identify specific items or services which could be
reduced or eliminated. EOC complied with staff"s request, but
determined that the FY 1990-91 budget is based on the actual costs
of operating the homeless shelter program and is not overstated.
As such, they were unable to reduce the amount of their request.
Cost Containment/Revenue Enhancement Strategies
As part of their funding request, EOC outlined several methods
which they will pursue or have pursued to contain the costs of
operating the homeless shelter program and generate additional
revenue:
1. EOC will approach each city within the County to request
contributions for the existing homeless shelter program and
to solicit assistance in expanding the program to both the
north and south counties. EOC is currently working with the
Housing Authority to obtain Housing and Urban Development
funding to establish a transitional shelter in the City of
Atascadero.
2. EOC has submitted a proposal to the Hope Foundation in an
attempt to obtain foundation monies.
QWIINI�AJJJ city of san Lacs osispo
MMMe COUNCIL AGENDA REPORT
Council Agenda Report
Page Three
3. EOC will use the media to film a Public Service Announcement
to appeal to the community for assistance. EOC believes that
once the general public is aware of specific ways in which
they can help the homeless, private donations will increase.
4. EOC's professional planning staff will work with the County's
Homeless Services Coordinator to pursue jU available grant
funding.
5. EOC will apply for a Department of Energy grant to pay the
services of an outside consultant to provide them with
technical assistance regarding further cost containment and
revenue enhancement methods.
EOC staff has received approval from their Board of Directors to
implement the cost containment and revenue enhancement strategies
listed above.
City Monitoring of FY 1990-91 -Homeless Shelter Budget
To enable the City to monitor the budget, the contract between EOC
and the City clearly defines each agency's responsibilities with
respect to the homeless shelter program. Exhibit A of the contract
stipulates that EOC will provide the City with three monthly
reports which are described below:
1. Administrator's Report
This report will include a brief synopsis of the
program's activities for the reporting period, in
narrative form. The report will include information
regarding the services or programs provided, as well as
any changes that have occurred or are expected to occur.
2. Financial Report
This report will include a financial statement for the '
reporting period which will include an itemized listing
of expenditures, a complete income statement, and balance
sheet. In addition, any overages and shortfalls will be
thoroughly explained.
3. Statistical Survey
This report will include the number of clients served,
their cities of origin, the nature of the services
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city of San LUIS OBISpo
COUNCIL AGENDA REPORT
Council Agenda Report
Page Four
provided, the number of days each client received
services, and any other statistics relevant to the
operation of the program.
Payment Schedule/Funding "Ceiling"
In addition to these requirements, the contract states that the
City's total contribution for the fiscal year will be dependent
upon EOC's ability to demonstrate that the program has met its cost
containment/revenue enhancement objectives successfully. The
payment schedule included in the contract states that the City's
contribution for the fiscal year will be divided into four
installments. The first installment of $30,000 is contingent upon
EOC providing the City with a Cost Containment/Revenue Enhancement
Plan for 1990-91, no later than August. 1, 1990. The second and
third installments of $30,000 each will be paid no later than ten
working days after the last day of each quarter, provided that EOC
has submitted the monthly reports for the reporting period as
required. The fourth and final installment for the fiscal year
will be no less than $10,000, but no more than $30,000, provided
that EOC has demonstrated to the reasonable satisfaction of the
City Administrator that the program has achieved the goals and
objectives that were outlined in the Cost Containment/Revenue
Enhancement Plan submitted during the first quarter. The specific
amount will depend upon actual needs projected through the end of
the fiscal year, but in no case shall be greater than $30,000.
Thus, it is possible that the fiscal year cost to the City will be
less than $120,000, depending upon EOC's cost containment and fund
raising success.
Finally, the agreement explicitly _ states that the City's total
contribution to the homeless shelter program shall not exceed
$120,000, which is the maximum limit of financial support, or
"ceiling" that the City will contribute to this program. Staff
recommends establishing a ceiling in order to increase
predicatability for both the City and EOC. Given the City's total
level of support for social services (over $208,000 in 1989-.90) ,
and other General Fund pressures, some limit must be established.
The agreement has been drafted to allow for extensions approved by
the CAO, subject to the same terms (including the $120,000
ceiling) and Council appropriation of funds through the annual
budget process.
Conclusion
Taking into consideration the difficulties that have beset the
homeless shelter program during the first year of operation, staff
C-9 -
i91dID city of san Luis OBlspo
COUNCIL AGENDA REPORT
Council Agenda Report
Page Five
has evaluated the merits of EOC's request for $120,000. Staff
affirms that the 1990-91 budget is based on the actual costs of
operating the homeless shelter program. In addition, the terms of
the 1990-91 agreement between the City and EOC insure that the
level of financial support is contingent upon the City's
satisfaction that EOC has managed its fiscal responsibilities
effectively. As such, staff believes that EOC's request for
$120,000 to operate the homeless shelter program for 1990-91 merits
consideration and approval by the Council.
FISCAL IMPACT:
Approval of the contract for up to $120,000 to operate the homeless
shelter program for FY 1990-91, will increase the City's total
contribution by $20,000. A total of $100,000 was proposed for this
program as part of the 1989-91 Financial Plan, page D-67.
With Council approval, the additional funds will be incorporated
into the revised 1990-91 budget to be adopted by the Council on
July 3, 1990.
ALTERNATIVES:
1. Deny EOC's request for $120,000 to operate the homeless
shelter program for FY 1990-91 and limit the City's maximum
limit of support to $100,000. However, 1989-90 budget was
understated. Staff has determined that the 1990-91 budget has
been based on the actual costs of operating the program. In
addition, the terms of the 1990-91 contract between the City
and EOC are very specific with respect to the conditions for
payment. For these reasons, staff does not recommend this
alternative.
ATTACHMENTS:
1. Contract
2. Exhibit "An
3. EOC Request For FY 1990-91 Funding
4. FY 1990-91 Budget
AL\eocrpt
C - 9 -S
GCONTRACT FOR BERVICES
This contract dated , is made by the
City of San Luis Obispo (City) and the Economic Opportunity
Commission (EOC) ,. to provide temporary shelter for the homeless.
WITNESSETH:.
1. The term of this agreement shall be July 1, 1990 through June
30, 1991.
2. Terms of. Funding shall be as follows:
$100,000.00 total payment, payable as follows:
$30,,000.00 on or before the first day of the second month
. of the first quarter in the current fiscal year.
$30,000.00 no later than ten (10) working days following
the last day of the first quarter in the current fiscal
year.
$30,000.00 no later than ten (10) working days following
the last day of the second quarter in the current fiscal
year.
$10,000.00 no later than ten (10) working days following
the last day of the third quarter in the current fiscal
year.
In addition, the EOC shall be entitled to performance funding,
subject to the terms of paragraph 5 below, not to exceed
$20, 000.00 which shall be payable on or before the last day
of the current fiscal year.
3. Sheltering Services shall be established_ and maintained as
follows:
a. Sheltering Services shall be available from the first day
of the fiscal year through the end of the last day of the
fiscal year.
b. Sheltering Services shall be maintained for up to 54
persons per night, unless additional parking spaces are
provided in accordance with the City"s use permit
requirements.
C. Sheltering Services shall be in a location or locations
as designated by EOC, based upon the needs of the person
being sheltered.
ATTACHMENT NO. 1
c- 9-�
O
d. The EOC agrees to comply with all City and/or County
ordinances and regulations while providing Sheltering
Services. Compliance shall include but not be limited
to zoning regulations.
4. This contract establishes a relationship which provides for
payment for services to an independent contractor.
Notwithstanding the terms and conditions specified in
paragraphs 5 and 6, the EOC is free to conduct its program
without interference by the City. As such, the EOC is neither
an agent, employee or joint venturer of or with the City.
5. Performance funding shall be paid on or before the last day
of the current fiscal year, provided that the EOC
satisfactorily complies with the performance evaluation
standards in-Exhibit "A", incorporated herein by reference.
6. Terms and conditions of the contract are as follows:
A. Workers' Compensation Insurance
The EOC certifies that it is aware of the provisions of
the Labor Code of the State of California, which require
every . employer to be insured against liability for
workers compensation or to take self-insurance in
accordance with the provision of that code, and it
certifies that it will comply with such provisions before
commencing the performance of the work of this contract. - '
B. Insurance
At the request of the City, the EOC shall provide proof
of comprehensive liability insurance ($110001000) 1
satisfactory to the City.
Proof of Coverage and Endorsements
1. Certificates of Insurance
In addition to obtaining and maintaining . 'the
insurance described above, the EOC must furnish the
City with properly executed certificates of
insurance prior to commencement of work under this
contract. Such certificates shall:
a. clearly evidence all coverage required,
including specific evidence of a separate
endorsement naming the City as an insured.
(This requirement does not apply to Workers,'
Compensation),
b. indicate whether coverage provided is on a
claim made or occurrence basis.
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c. provide, that .such insurance shall not be
materially changed, terminated or allowed to
expire except on 30 days prior written notice
to the City.
d. provide that the EOC's insurance is primary as
respects the City, its officers, employees and
directors. Any insurance or self-insurance
maintained by the City, its officers, employees
or directors shall be . excess of the EOC's
insurance and shall not contribute with it.
e. be signed by an authorized representative of
the carrier.
C. Obligation to .Maintain Insurance Coverage
The EOC agrees to the requirement that such insurance
shall be maintained during the entire term of contract
if an occurrence policy form is used. If a claims made
policy is used, coverage shall be maintained during the
contract term and for a period of extending 5 years
beyond the contract date. The EOC shall replace such
certificates for policies expiring prior to completion
of work under the contract and shall continue to furnish
certificates 5 years beyond the contract term when the
EOC has a claims made form(s) .
D. Failure to Maintain Insurance
If the EOC, for any reason, fails to maintain insurance
coverage which is required pursuant to this contract, the
same shall be deemed a material breach of contract. The
City, at its sole option, may terminate this contract and
obtain damages from the EOC resulting from said breach.
Alternatively, the City may purchase required insurance
coverage and without further notice to the EOC, the City
may deduct from sums due to the EOC any premium costs
advanced by the City for such insurance.
E. Indemnity and Hold Harmless Provision
The EOC agrees to indemnify and hold the City, its
officers, employees, and directors, harmless from any
liability imposed for injury (as defined by Government
Code Section 810.8) , whether arising before or during the
entire term of the contract spelled forth in this
contract or in any manner directly or indirectly caused,
occasioned or contributed, or of anyone acting under the
City's direction or control or on its behalf, or of the
EOC, or of anyone acting under the EOC's direction or
control or on its behalf in connection with or incident
to, or arising out of the performance of the contract.
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It is the intent . of the parties that. the EOC will
indemnify, defend and hold harmless the City, its
officers, employees, and directors from any and all
claims, demands, costs, suits or actions as set forth
above, regardless of the existence or degree of fault or
negligence, whether- active or passive, sole or
concurrent, on the part of the City or of anyone acting
under its direction or control or on its behalf.
This -indemnity and hold harmless provision, insofar as
it may be adjusted to be against public policy, shall be
void and unenforceable only to the minimum extent
necessary so that the remaining terms of this indemnity
and hold harmless provision may be within public policy
and enforceable.
F. All payments due, by the City under paragraph 2 are
conditioned upon the EOC obtaining and expending
additional funds equal to or greater than the City's
contribution, from sources other than the City or the
County of San Luis Obispo. Such funds may include but
are not limited to grants and private donations. The
City reserves the right to withhold all or a portion of
the payments covered herein if the EOC fails to meet this
obligation.
G. The City Administrative Officer may unilaterally
terminate this contract at his sole discretion, upon
thirty (30) days written notice to the EOC. Any funds
not paid pursuant to paragraph 2 above shall revert to
City upon said termination
H. Any amendments to this contract shall be in writing and
signed by both parties. This document represents the
entire and integrated agreement between City and the EOC.
and supersedes all prior negotiations, representations,
or agreements, either written or oral. This document may
be amended only by written instrument, signed by both
City and the EOC. All provisions of this contract are
expressly made conditions. This contract shall be
governed by the laws of the State of California.
7. This contract may be extended on an annual basis for an
additional one .year period(s) , upon approval of the City
Administrative Officer, subject to the same terms and
conditions contained herein, and subject to the approval of
a City Council budget appropriation as described in the City's
Financial Plan.
8. No discrimination shall be made in the employment of persons
under this contract because of the race, color, national
origin, ancestry, religion or sex of such person. 1
C.-9 -�'
If the EOC is found in violation of the nondiscrimination
provisions of the State of Consultant Service. Agreement
California Fair Employment Practices Act or similar provisions
of federal law or executive order in the performance of this
contract, it shall thereby be found in material breach of this
contract. Thereupon, City shall have the power to cancel or
suspend this contract, in whole or in part, or to deduct from
the amount payable to the EOC the sum of Two-hundred-fifty
Dollars ($250) for each person for each calendar day during
which such person was discriminated against, as damages for
said breach of contract, or both. Only a finding of the State
of California Fair Employment Practices Commission or the
equivalent federal agency or officer shall constitute evidence
of a violation of contract under this paragraph.
9. All notices required hereunder shall be made as follows:
CITY: City Clerk
P.O. Box 8100
San Luis Obispo, CA 93403-8100
EOC: Economic Opportunity Commission
880 Industrial Way
San Luis Obispo, CA 93401
( Dated this day of. , 19_
IN WITNESS WHEREOF, the parties hereto have executed this contract
by their proper officers duly appointed:
The Economic Opportunity Commission, A Non-Profit Corporation:
By
The City of San Luis Obispo, A Municipal Corporation:
Mayor Ron Dunin
City Administrative Officer
�� AL\contract
PERFORMANCE EVALUATION STANDARDS
A. EOC will submit to the City of San Luis Obispo a Cost
Containment/Revenue Enhancement Plan on or before August 1, 19
. The plan will outline the specific goals and objectives EOC
will pursue during the fiscal year to control the costs and
generate additional revenue to operate the homeless shelter
program. The Plan will be subject to the approval of the City
Administrator.
The amount of the fourth and final installment. which shall be
no less than $10,000 and no more than $30,000 shall be contingent
upon the City Administrator's reasonable satisfaction that EOC
has met the specific goals and objectives of the Cost
Containment/Revenue Enhancement Plan. The specific allocation
will also be determined based on a staff assessment of actual
need.
EOC will provide the City of San Luis Obispo with monthly program
reports, which shall be due no later than 10 (ten) working days
after the last day of each month. These reports shall include the
following information:
1. ADMINISTRATOR'S REPORT
This report, will include a brief synopsis of the activities
for the reporting period, in narrative form. The report will
include a statement describing activities (including specific
fund raising efforts) , services or programs provided, any
changes that have occurred during the reporting period, and
any projected changes expected during the subsequent reporting
periods.
2. FINANCIAL REPORT
This report will include a financial statement for the
reporting period. The statement must include an itemized
listing of the expenditures for the period and the expenditure
of City of San Luis Obispo funds. A complete income and
expenditure statement, and. a balance sheet must be included.
Shortfalls and overages will be thoroughly. explained. Any
additional documents which are germane to the financial
position of the program will also be included.
3. STATISTICAL SURVEY
This report will include the number of clients served, their
cities of origin, the nature of" the services provided, the
number of days each client received services, and any other
statistics relevant to the operation of the program. The
nature of services provided to each client shall be defined
as food, shelter, clothing, or a combination thereof and shall
be summarized as such on the report.
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ECONOMIC OPPORTUNITY COMMISSION OF SAN LUIS OBISPO COUNTY, INC.
Request for Funding for FY 90-91
Homeless Shelter Program.
AMOUNT REQUESTED: $120,000.00
PURPOSE OF FUNDING: Support of Operations (Food program and direct service staff)
Funding Recruest
The EDC is requesting that the City of San Luis Obispo once again be
a partner with the County of San Luis Obispo, EOC.and the community
at large in supporting the Haneless Shelter Program for FY 90-91. The
$120,000.00 requested frau the City is 208 above the original request
for FY 89-90, and $4000.00 in excess of the actual City contribution
to shelter operations for FY 89-90. The complete projected operating
budget for FY 90-91 is attached, and you will see that the breakdown
of anticipated share of cost is as follows:
EOC: $157,340.00 (39.68)
City of SLD: $120,000.00 (30.28)
County of SIO: $120,000.00 (30.28)
$397,400.00 (100.08)
i
Anticipated Increase in Population
The FY 89-90 budget was predicated on an average nightly population at
the shelter of 35. As we've all became aware, that estimation was
inaccurate. Actual nightly census has averaged 45, with December and
January seeing us turn clients away through a lottery system instituted
for the first time. Thus, we are projecting an average nightly population
of 55 for the purposes of the FY 90-91 budget, the current capacity of
the shelter. This represents a projected service increase of 22.28. The
increase in the projected budget for FY 90-91 is a direct reflection of
the projected increase in population. This relationship is as follows:
FY 89-90 Actual Budget: $295.,675.00
Add 22.2.8: 65,048.00
$360,724.00
Projected FY 90-91 Budget: $397,340.00
Minus Salvation Army and
Service Center Costs 37,240.00.
$360,100.00
In short, the projected budget reflects a realistic appraisal of increased
costs associated with the shelter operating at its capacity.
ATTACHMENT 3
City of SILO
Homeless Shelter By it Request O
P. 2 _
Program Hicghlights
For FY 90-91, several changes will occur in the shelter's program which
we believe will provide enhanced services to a maximum of homeless clients.
To summarize, the client will be introduced to the temporary emergency
shelter program with a 60 day annual limit to his/her stay. Each client
will undergo a thorough intake process to ascertain immediate and long-term
needs. Each client, as a requirement for staying at the shelter, will meet
with the Salvation Army Case Manager. Each lient will be assigned to
a senior shelter supervisor who will meet and counsel with the client
on a weekly basis to assess progress towards goals, special needs, and
other relevant information. If a client is making significant progress
towards self sufficiency as it would be defined for that individual, .
a contract can be drawn which would allow the client additional transitional
time within the shelter, up to 180 days, based on performance to the
contract's conditions.
We expect a significant int in homeless clients' access to and
use of community resources when the Services Center opens for scheduled
appointments at Orcutt Road. Agencies (local, state and federal) serving
the homeless have agreed to out-station staff in this centralized
location so that clients can receive services in a coordinated manner-.
Broadened Revenue Base
EDC will commit significant energy in FY 90-91 to continuing to broaden
the revenue base fo homeless programming. Each city in the County will -%
be approached to contribute to the existing shelter program and/or
expanded programming planned for both north and south counties. This
effort has begun in Atascadero where EOC and the Housing Authority have
sought funding from HUD to place a transitional program for homeless
families in the old Empire Inn.
Foundation monies will be pursued where appropriate; the first proposal
has been submitted to the Hope Foundation.
Groups and individuals have donated funds and materials to the shelter
consistently. Approximately $11 ,000.00 was raised in this way during
FY 89-90. We would anticipate that this figure could be increased to
$15,000.00 in FY 90-91..
The one community fundrasion held on behalf of the Shelter Program during
FY 89-90 was a complete failure. Obviously, a large fundraiser at the
community level must be devised, and at least one such fundraiser will
occur in FY 90-91.
Media outreach by way of a filmed PSA will begin in June of 1990, appealing
to the c o mmn pity to support the homeless clients of IDC. The PSA was
conceived and produced by a local professional and is of high quality. We
believe that as the public is made aware of how to assist the homeless,
revenues will increase from private donations.
BDC's professional planning staff, as well as the County's Homeless services
Coordinator, are constantly alert to new funding programs nationwide. All
feasible granting programs will be pursued for funding.
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City of SLO
Homeless Shelter Bur4-Tet Request -
P. 3
Management and Planning
As mentioned in previous correspondence, significant progress has been
made within DDC to assure managerial stability and fiscal control of the
shelter program. City and County staff assigned to this project have
fostered clear camranication and offered much practical assistance. In
particular,the County's Homeless Programs Coordinator has provided
a wealth of information and hands-on guidance to the program which has
proven invaluable.
The BOC Board of Directors is committed to the shelter's success and excellence.
In this light, staff has been directed to make comparative studies of shelters
statewide to assure that we are in-line in terms of both cost efficiency and
programmatic content. The Board has and will continue to make every .
necessary tool available to staff towards the goal of excellence. Training
opportunities for staff will be purused, and funding sought for any on-site
evaluative assistance needed.
Looking to the future,, DOC will continue to operate as a partner within
our county's social services delivery system, advocating for the needs
of low income residents. We will look to methods of meeting the needs
of homeless people beynd emergency sheltering. As mentioned, we will
pursue the transitional program in North County and explore additional
transitonal programming in the South County in the caning year.
We look forward to another year of partnership with the City of San Luis
Obispo. The comrdtment of the City to its least powerful, least fortunate
residents is. comrendable. We are confident that with the City's help, FY 90-91
will be a successful, positive year of service to homeless people within
our community.
_ •` J � F//7d�
BUDGET FOR HOMELESS SERVICES \
FT 90/91
EOC.HOMELESS SHELTER
SALVATION ARMY OUTRiCH/CASE MANAGEMENT PROGRAM
1. Fixed Costs
A. Lease Purchase of Modulus 2270701
B. Site lease S 15,904 (8 mos at 51988)
8.288 ( 4 mos at$2072)
24,192
C. Salvation Army 25,000
D.Food Procurement/Preparation 25,000
E. Shelter/House Cleaning/Laundry/Maintenance 15.000
Total $116,893
2. Salaries
A.Homeless Services Supervisor $2364.27/mo $28,370
6.809 Fringe
$35,179
B. Shelter Supervisor (1 per shift) 8 hrs s 8.50 E 68
X 165
$24,820
5.957 Fringe
530,777
C.shelter worker (2 per shift) 8 hrs x 7.50 5 60
X 365
$21,900
5:256 Fringe
$27,156
X 2
$54,312
D. Shelter Aide (2 per shift) 8 hrs at 6.50 S 52
s 165
518,000
4.555 Fringe
$23.455
g 2
546,910
ATTACHMENT N0. 4
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E. services center coordinator S 150
x 52
s 7,800
1.872 Fringe
S 9,672
Total S 176,850 Salary and Fringe
2,172 Overtime (.50)for Paid Holidays
36.200 Substitutes for sick time and vacation (100 days)
215,222
3.Expenses
A.Transportation
Van Lease $4,800
Insurance 3,000
Maintenance 2,000
Fuel 2,000
$11,800
B. Office and Client Supplies 1500
C. Liability Insurance 20040
D.Utilities
Garbage S 550
Electric 6,900
Phone 2,248 (1 office, 1 pay phone)
Water (rate estimation) 7.000
16,698
E.Miscellaneous 2,000
Payroll Services/minor repairs
36.038
4. Services center
Phone S 800.
Answering Machine 200
Typewriter 400
Office Supplies 1.000
2,400
5. Indirect-rate 8.144X 26.787
Total LUZ140
C%t/bed/night S 17.95 (total minus Services Center and Salvation Army) C1
Income
County of San Luis Obispo: $120,000
$25,000 direct payment to salvation Army for.Case Management program
95,000 for Shelter operating costs
City of San Luis Obispo $120,000
For Shelter operating costs
EDC S157340
To consist of state and federal grants as well as private donations.
C.- ? M-1
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O Budget Notes
EDC Emergency Shelter,FT 90-90
1.Fixed Costs
A.The lease purchase agreement for the modulars is a fixed yearly payment
of $27,701 for 5 years. This will be the third payment.
B.The site lease amount is adjusted annually in March. A 52 increase was included
in this budget
C.The Salvation Army requested the same amount for intervention and case
management services.
D.To minimize food costs,a contract will be awarded to a community agency to
procure,prepare and deliver an evening meal and a 'continental' breakfast
(to be delivered with the evening meal)for all persons staying at the Shelter.
The contract amount would include meals and supplies.
E.To minimize cleaning costs and to provide a job training site for developmentally
disabled adults. EOC will contract with Friendship School to clean the Shelter four
times a week and to wash, fold and deliver linens used at the Shelter =12,000.
EDC will contract with the Mental Health Association to provide landscaping
services at$50.00 per month.
2. Salaries
A.Homeless Services.Manager. This position has been expanded to full time to
provide tighter controls and greater,stability. This person will also be responsible
for coordinating service providers who will be using the new Services Center.
B-D Each shelter shift will be 8 hours long. To accommodate labor laws and client
needs,there will be at least two staff persons on duty at the.Shelter at all times to
provide direct services.
s During paid holidays, staff on duty will be paid time and one-half
"Since the Shelter must be staffed at all times,substitute staff must cover for regular
staff members on sick leave or vacation.
3.Expenses
A.Transportation -cost of one van
B. Supplies: Office and Personal - Supplies for staff and personal supplies for clients
(soap, toilet paper,diapers,etc.)
C. Liability Insurance - Insurance for site,modulars,and house
D. Utilities
K Miscellaneous
4. Services Center - This is a new program to provide a central location for staff from
community agencies that serve the homeless to meet their client for
initial services. The services center would be set up in the house at the
site.
5. Administration - Payroll Services
Accounting
Auditing
Personnel
Overhead