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HomeMy WebLinkAbout07/03/1990, 3 - ADOPTION OF THE 1990-91 BUDGET Alu,l�l v' f MATING DATE: 4►i�►�;�; II @U�,Ilul C) o san iuIs oBIspo 7-3.9a 97:bory COUNCIL AGENDA REPORT �'Num".3 FROM: William C. Statler, Director of Financel � SUBJECT: ADOPTION OF THE 1990-91 BUDGET CAO RECOMMENDATION Adopt a resolution approving amendments to the 1989-91 Financial Plan and appropriating funds for the 1990-91 Fiscal Year. OVERVIEW The recommended changes to the 1989-91 Financial Plan and Preliminary 1990-91 Budget have been previously reviewed and approved by the Council. The enclosed Financial Plan Supplement. and Preliminary 1990-91 Budget has been prepared to provide a financial overview of the City's revenues, expenditures, and changes in fund balance which incorporates these Council approved changes. As reflected in the enclosed Preliminary 1990-91 Budget, the total recommended appropriations for 1990-92 are $39,794,000 summarized as follows: Operating Programs $271670,700 Debt Service 2,1501700 Capital Outlay 9,972,600 Total $39,794,000 Based on projected revenues and beginning fund balances, adequate resources are available to fund the recommended appropriations and maintain fund balances at policy levels. BACKGROUND Under the City's two-year financial plan process, the 1989-91 Financial Plan establishes the primary policy, program, and financial guidelines to be used in preparing the 1990-91 Budget. Although budgets are adopted annually under the two-year plan concept, it is intended that appropriations in the second year of the plan will be based upon the framework and foundation developed during the two-year planning and budgetary process. In preparation for the final adoption of the 1990-91 Budget, the following reviews and meetings have been held by the Council: e Mid-year budget review including discussion of revenue trends and approval of expenditure changes for 1990-91 March 6, 1990 • Consideration of the budget calendar and review process for 1990-91 April 17, 1990 • Consideration of revenue requirements for the Water and Sewer Funds May 8, 1990 •T RECEIVE JUN 2 51990 ¢ANLU1S 'T�po is .UIS 181111X.111N city of San Yui s OBISPO WIrms COUNCIL AGENDA REPORT • Further discussion and consideration of Water Fund revenue requirements June 12, 1990 • Approval of expenditure changes to the 1989-91 Financial Plan and 1990-91 Budget June 12, 1990 • Approval of expenditure changes related to BRC grants-in-aid and promotional contracts June 19, 1990 PRELIMINARY BUDGET ORGANIZATION The Preliminary 1990-91 Budget document uses the same format as the 1989-91 Financial Plan and is organized into the following eight sections: Section A - Introduction Summarizes the purpose and format of the Preliminary Budget document. section B - Policies and objectives Highlights any changes to the 1989-91 Financial Plan policies and objectives. For 1990-91, the only change is the distribution of all parking fines to the Parking Fund as previous authorized by the Council by adoption of Ordinance No. 1165 on April 4, 1990. Section C - Budget Graphics and summaries Provides simple graphs and tables which highlight key financial relationships and summarize the overall budget document. Section D - Operating Programs Presents the operating budget at the function, operation, and program levels. Section E - Capital Improvement Plan Summarizes Capital Improvement Plan expenditures by function and funding source. Section P - Debt service Requirements Summarizes the City's existing debt service obligations. Section G - Changes in Fund Balance Provides an individual summary of revenues, expenditures, and changes in fund balance for each of the City's fifteen operating funds. � 3. � i i��illllfllllf° 9IUIil C1-W Or San Luis OsispO COUNCIL AGENDA REPORT Section H - Budget Supplements Provides summaries of revenues by major category and source (all funds combined) ; authorized regular employees by department; and operating program and CIP project changes for 1990-91 since the adoption of the 1989-91 Financial Plan. SUMMARY As noted previously, the Preliminary 1990-91 Budget is based on the foundation and framework established in the 1989-91 Financial Plan. Since its adoption, the Council has approved limited changes to the 1990-91 expenditure plan which have been incorporated into the Preliminary 1990-91 Budget. Accordingly, it is recommended that the Council adopt a resolution approving appropriations for 1990- 91 in accordance with the Preliminary 1990-91 Budget. WCS:slt Attachment: Resolution approving amendments to the 1989-91 Financial Plan and appropriating funds for the 1990-91 Fiscal Year. Enclosure: 1989-91 Financial Plan Supplement and Preliminary 1990-91 Budget. 3 .3 RESOLUTION NO. (1990 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ADOPTING APPROPRIATIONS FOR THE 1990-91 FISCAL YEAR WHEREAS, the City Council adopted the 1989-91 Financial Plan on July 24, 1989 which established comprehensive financial and Policy guidelines for the 1989-90 and 1990-91 Fiscal Years; and WHEREAS, the 1989-91 Financial Plan included appropriation estimates for Fiscal' Year 1990-91; and WHEREAS, the City Council has reviewed proposed changes to the 1989-91 Financial Plan to be effective for Fiscal Year 1990-91 after scheduled public budget study sessions and hearings held between March 5, 1990 and July 3, 1990; and WHEREAS, the City Administrative Officer has submitted the 1989-91 Financial Plan Supplement and Preliminary 1990-91 Budget to the Council for their review and consideration. NOW, THEREFORE, be it resolved by the Council of the City of San Luis Obispo that the Operating, Debt Service, and Capital Budget for the Fiscal Year beginning July 1, 1990 and ending June 30, 1990 is hereby adopted as follows: Operating Debt service Capital Public Safety $81784,300 -0- $ 855,600 Public Utility 5,876,200 $ 679,700 5,425,000 Transportation 21542,600 11402,000 21745,000 Leisure, Cultural, and Social Services 3,338,200 69,000 559,000 Community Development 20794,500 -0- 30,000 General Government 4.334.900 -0- 358 .000 O TOTAL 27,670,700 $2,150,700 $9,972,600 3 ' i Resolution No. (1990 Series) Page 2 On motion of , seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of 1990. Mayor Ron Dunin ATTEST: City Clerk APPROVED: Cit Administ ative Of icer- CItY&AttorndyT Director of Finance -0-5 3 ��iil�illllill IIIIIIIIIII����)��illll ►IIII ���� 01111V Of S- An WIS ® 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403-8100 June 28, 1990 MEMORANDUM TO: Manageme t Team FROM; P V s, City Clerk SUBJ : m 1 _B e Material July 3. 1990 Regular Meetina Item No. 3 The. attached "Preliminary Budget Fiscal year 1990-91" is an a supplement to Item No. 3, ".1990-91 Budget, " on the July 3, 1990 Council agenda. PV: klc Attachment ' 1989-91 FINANCIAL PLAN MEETING ��_ AGENDA Preliminary Budget DATE ;ALS ITEM # Fiscal Year 1990-91 I ` a^� f .. ^..r r s.. W ,a ca f City of San Luis Obispo, California RE C r t V E D GtrR'` Cd ISANLU�n�� I 1989-91 FINANCIAL PLAN SUPPLEMENT & PRELIMINARY 1990-91 BUDGET RON DUNIN, MAYOR JERRY REISS, VICE-MAYOR PENNY KAPPA, COUNCIL MEMBER PEG PINARD, COUNCIL MEMBER BILL ROALMAN, COUNCIL MEMBER John Dunn, City Administrative Officer Prepared by the Department of Finance William C. Statler, Director of Finance/City Treasurer CITY OF SAN LUIS OBISPO State of California c i rTABLE OF CONTENTS Section A Introduction A-1 Section B Policies and Objectives B-1 Section C Budget Graphics and Summaries Total Operating, Capital, and Debt Service Expenditures C-1 Operating Program Expenditures by Function C-2 Operating Program Expenditures by Type C-3 Capital Outlay Expenditures C-4 Debt Service Expenditures C-5 Revenues by Source C-6 Authorized Regular Positions C-7 Section D E Operating Programs Overview D-1 Operating Expenditures by Function D-2 Operating Expenditures by Program D-3 Public Utilities D-4 Public Safety D-5 Transportation D-6 Leisure, Cultural, and Social Services D-7 Community Development D-8 ! General Government D-9 ` Section E Capital Improvement Plan (CIP) Overview E-1 CIP Expenditures by Function E-2 CIP Expenditures by Source E-3 Section F Debt Service Requirements Overview F-1 Debt Service Expenditures by Source F-2 TABLE OF CONTENTS (continued) Section G Changes in Fund Balance General Fund G-1 Special Revenue Funds Library Fund G-2 Business Improvement Area (BIA) Fund G-3 Gas Tax Fund G-4 Transportation Development ACT (TDA - Article 8) Fund G-5 Revenue Sharing Fund G-6 Capital Project Funds Capital Outlay Fund G-7 Parkland Development Fund G-8 Equipment Replacement Fund G-9 Debt Service Fund G-10 Enterprise Funds Water Fund G-11 Sewer Fund G-12 Parking Fund G-13 Transit Fund G-14 Agency Fund - Whale Rock Commission G-15 Section H Budget Supplements Overview H-1 , Revenues by Major Categories and Source H-2 Authorized Regular Positions by Department H-4 Summary of 1989-91 Financial Plan Changes Operating Programs H-8 Capital Improvement Plan Projects H-9 rl J J - ii - Section A Introduction i r i 1 l I l� I INTRODUCTION 1 Under the City's two-year financial plan process, the 1989-91 Financial Plan establishes the primary policy, program, and financial guidelines to be used in preparing the 1990-91 Budget. Although budgets are adopted annually under the two-year plan ` concept, it is intended that appropriations in the second year of the plan will be based upon the framework and foundation developed during the two-year planning and budgetary process. Although this supplement to the 1989-91 Financial Plan follows the same format as its parent document, only significant changes in polices, program goals, and financial trends have been noted in this supplement, with references provided as appropriate to the original 1989-91 Financial Plan. In accordance with the 1989-91 Financial Plan format the Preliminary 1990-91 Budget and Financial Plan Supplement document is organized into the following eight sections: Section A - Introduction Summarizes the purpose and format of the Preliminary Budget document for Fiscal Year 1990-91. Section B - Policies and objectives Highlights any changes to the 1989-91 Financial Plan policies and ` objectives. r Section C - Budget Graphics and Summaries I Provides simple graphs and tables which highlight key financial relationships and summarize the overall budget document. Section D - Operating Programs. Presents the operating budget at the function, operation, and program levels. Section 8 - Capital Improvement Plan Summarizes Capital Improvement Plan (CIP) expenditures by function and funding source. Section F - Debt Service Requirements Summarizes the City's existing debt services obligations. Section G - Changes in Fund Balance Provides an individual summary of revenues, expenditures, and changes in fund balance for each of the City's fifteen operating funds. Section H - Budget Supplements Provides summaries of revenues by major category and source (all . funds combined) ; authorized regular employees by department; and operating program and CIP project changes for 1990-91 since the adoption of the 1989-91 Financial Plan. r A-1 1 This pagc intcntionally lcft blank A-2 6 Section B Policies and Objectives I l f I I t I I P I I POLICES AND OBJECTIVES The overall goal of the City's Financial Plan is to establish and maintain effective management of the City's financial resources. Formal statements of budgetary policies and major objectives provide the foundation for achieving this goal. Accordingly, this section outlines the policies used in guiding the preparation and management of the City's 1989-91 Financial Plan and the major �{ objectives to be accomplished. This section of the original 1989- 91 Financial Plan Document is composed of four major parts: r • General Budget Policies a New Significant Policies a Council Work Program • Management Team Objectives No major changes have been made to the policies and objectives identified in the original 1989-91 Financial Plan. However, limited changes been made to the Revenue Distribution and Fund Balance Designation sections of the General Budget Polices: Revenue Distribution - Parking Fines `1 Under the Parking Management Plan developed in October 1987, parking fines were allocated 50% to the General Fund and 50% to the Parking Fund. Effective with the beginning of Fiscal Year 1990- 91, all parking fines will be allocated to the Parking Fund in accordance with Ordinance No. 1165 adopted by the Council on April 4, 1990. Fund Balance Levels - Water Enterprise Fund It is the City's policy to maintain fund balances of at least 20% of operating expenditures in the General and Enterprise Funds. Due to new operating and capital requirements in the Water Fund combined with reduced revenues under 35% mandatory conservation, additional water revenues are required. In conjunction with a planned rate increase of 59.5%, the draw down of water fund balances to a 10% level in the Water Fund is projected during 1990- 91 to meet this need. As fund balances are set at the 20% level to accommodate financial downturns, contingencies for unseen operating and capital needs, and cash flow requirements, use of fund balances to the 10% level is appropriate under current circumstances. �, B-1 '1 I 1 This pagc intcntionally lcft blank , B-2 , Section C � Budget Graphics and Summaries P r t i t t t r r t i ' 1990-91 BUDGET " $40,662,000 OPERATING $ 27,670,700 CAPITAL 27% $ 10,840,600 6896 6% C DEBT SERVICE C $ 2,160,700 C - 1 1990-91 OPERATING BUDGET ' $27,670,700 PUBLIC SAFETY PUBLIC UTILITIES 32% 21% 1 TRANSPORTATION GENERAL ,2% 10% GOVERNMENT LEISURE, CULTURAL & COMMUNITY SOCIAL SERVICES DEVELOPMENT i C-2 i� 1990-91 OPERATING BUDGET ' $27,670,700 t. STAFFING 62% 13% gr, 23% iMINOR CAPITAL CONTRACT SERVICES C OTHER OPERATING EXPENDITURES t C-3 C 1990-91 CAPITAL OUTLAY BUDGET ' $10,840,600 J 1 PUBLIC UTILITIES COMMUNITY DEVELOPMENT (lose than W LEISURE, CULTURAL & 59% 6% SOCIAL SERVICES 25% 3% 8% TRANSPORTATION GENERAL PUBLIC a GOVERNMENT SAFETY C - 4 1990-91 DEBT SERVICE BUDGET " $2,150,700 TRANSPORTATION 65% 32% 3 LEISURE, CULTURAL PUBLIC UTILITIES & SOCIAL SERVICES 1 C-5 1990-91 ESTIMATED REVENUES " $33,936,000 SALES & USE TAX OTHER TAXES 19% 15% PROPERTY TAX ,2% SUBVENTIONS & GRANTS 9% 7% 5% OTHER REVENUES INVESTMENTS 4% 29% & PROPERTY SERVICE CHARGES ENTERPRISE REVENUES i C - 6 1990-91 AUTHORIZED REGULAR POSITIONS - 326.1 U PUBLIC SAFETY 41% PUBLIC UTILITIES 14% 16% 7% g% 13% GENERAL TRANSPORTATION GOVERNMENT t LEISURE, CULTURAL & SOCIAL SERVICES COMMUNITY DEVELOPMENT I l C-7 J "I 1 J a 1 . I This page intentionally left blank C-8 . , zwr_ l�. AdLML AdA TOPR C a �II q_ Cl V 1 i _ r r � - a I� OPERATING PROGR__nAS OVERVIEW The operating programs described in this section of the Financial Plan form the City's basic organizational units, provide for the delivery of essential services, and allow the City to accomplish the following tasks: D • Establish policies and goals which define the nature and level of services required. o List suitable activities for delivering services. o Propose objectives for improving the delivery of services. m Identify and appropriate the resources required to conduct activities and accomplish objectives. The City's operating expenditures are organized into the following hierarchical categories: Function- The highest level of summarization used in the City's financial plan, the "function" classification represents a grouping of related operations and programs which may cross organizational (departmental) boundaries and aimed at accomplishing a broad goal or accomplishing a major service. The six functions in the financial plan are: o Public Safety o Leisure, Cultural, and Social Services • Public Utilities s Community Development • Transportation • General Government Operation- A grouping of related programs within a functional area such as police protection within Public Safety or water service within Public Utilities. Program- A grouping of related activities organized to accomplish basic goals and objectives. Activity- A specific service performed within a program in the pursuit of its objectives and goals. The following is an example of the relationship between functions, operations, programs, and activities: FUNCTION Public Utilities OPERATION Water Service PROGRAM Water Treatment ` ACTIVITY Laboratory Analysis I D-1 OPERATING PRO& .MS EXPENDITURES BY FUNCTION 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET REQUESTED PUBLIC SAFETY Police Protection 3,826,700 3,972,800 4,539,100 4,919,500 Fire and Environmental Safety 3,102,500 3,139,200 3,991,600 3,864,800 Total Public Safety 6,929,200 7,112,000 8,530,700 8,784,300 PUBLIC UTILITIES Water Service 2,098,400 2,756,400 3,388,300 3,460,400 Wastewater Service 922,400 1,061,400 1,199,300 1,831,600 Whale Rock Reservoir 418,700 498,000 550,900 584,200 Total Public Utilities 3,439,500 4,315,800 5,138,500 5,876,200 TRANSPORTATION Streets and Flood Control 1,351,300 1,188,200 1,412,000 1,455,400 Parking 246,100 478,600 539,500 609,300 Municipal Transit System 367,700 381,200 533,700 477,900 Total Transportation 1,965,100 2,048,000 2,485,200 2,542,600 LEISURE, CULTURAL&SOCIAL SERVICES Parks and Recreation Commissions and Committees 1,900 1,600 3,200 3,300 Recreation and Aquatic Programs 978,600 1,103,800 1,265,200 1,297,700 Maintenance Services 888,700 1,021,700 1,277,200 1,283. �0 Golf Course Operations and Maintenance 188,900 231,200 256,200 264,900 City/County Library 800 5,200 13,000 11,700 Community Promotion 208,000 249,900 311,700 279,800 Human Relations 214,500 234,800 212,900 197,300 Total Leisure, Cultural &Social Services 2,481,400 2,848,200 3,339,400 3,338,200 i r D-2 OPERATING PROW " AS p EXPENDITURES BY FUNCTION u 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET REQUESTED COMMUNITY DEVELOPMENT Planning 727,100 833,600 1,469,500 1,121,800 Construction Development ` Engineering 699,100 782,900 997,200 984,400 U Building and Safety 389,100 389,500 541,700 538,900 Economic Development Business Improvement Area (BIA) 124,400 122,600 148,800 149,400 n Total Community Development 1,939,700 2,128,600 3,157,200 2,794,500 U GENERAL GOVERNMENT Legislation and Policy 56,100 82,800 101,700 98,100 General Administration City Administrative Officer 253,200 288,200 418,500 443,500 Public Works Administration 283,500 343,900 354,700 331,800 Legal Services 167,300 190,900 284,000 209,800 City Clerk 216,100 255,600 303,700 287,100 Organizational Support Services Financial Administration 655,200 776,600 785,400 851,800 Personnel Administration 317,900 307,300 411,000 373,300 Information Systems Management 26,700 41,400 65,200 65,000 Other Support Services 905,800 523,900 877,700 949,000 Buildings and Equipment 483,300 641,300 725,400 725,500 Total General Government 3,365,100 3,451,900 4,327,300 4,334,900 TOTAL OPERATING EXPENDITURES 20,120,000 21,904,500 26,978,300 27,670,700 i D-3 OPERATING PROW MS EXPENDITURES BY PROGRAM-PUBLIC SAFETY 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET REQUESTED POLICE PROTECTION Administration 373,800 340,700 418,600 499,700 Investigative Services 525,900 549,300 631,600 701,800 Patrol Services 2,161,300 2,338,400 2,544,500 2,730,900 Support Services 765,700 744,400 944,400 987,100 ' Total Police Protection 3,826,700 3,972,800 4,539,100 4,919,500 FIRE AND ENVIRONMENTAL SAFETY Administration 238,500 215,200 327,200 264,700 Emergency Response 2,229,900 2,319,900 2,676,400 2,661,900 Hazard Prevention 256,600 244,800 376,800 412,200 Training 122,200 136,600 179,100 170,200 Technical Services 232,300 211,100 274,300 248,800 Disaster Preparedness 23,000 11,600 95,800 45,000 Hazardous Waste Collection 62,000 62,000 Total Fire and Environmental Safety 3,102,500 3,139,200 3,991,600 3,864,800 TOTAL PUBLIC SAFETY $6,929,200 $7,112,000 $8,530,700 $8,784,300 i r 1 1 D-4 OPERATING PROW .AS EXPENDITURES BY PROGRAM-PUBLIC UTILITIES 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET REQUESTED WATER SERVICE Water Source of Supply 804,400 1,103,200 1,072,400 921,500 Well Operations 0 0 359,900 500,000 Power Generation 5,400 30,300 17,100 16,500 Water Treatment 617,800 602,100 746,800 768,200 Water Distribution 295,600 328,300 441,100 433,800 Water Conservation 120,900 60,200 268,800 335,300 Water Customer Service 124,900 165,500 225,100 225,600 Water Administration and Engineering 129,400 466,800 257,100 259,500 Total Water Service 2,098,400 2,756,400 3,388,300 3,460,400 SEWER SERVICE Wastewater Collection 250,700 238,600 272,300 355,200 Wastewater Pretreatment 81,400 101,900 n Wastewater Treatment and Disposal 619,700 581,300 701,200 1,225,800 lug Wastewater Administration and Engineering 52,000 241,500 144,400 148,700 Total Sewer Service 922,400 1,061,400 1,199,300 1,831,600 WHALE ROCK RESERVOIR Reservoir Operations 401,200 478,000 529,700 562,500 Fishing Program 17,500 20,000 21,200 21,700 Total Whale Rock Reservoir 418,700 498,000 550,900 584,200 TOTAL PUBLIC UTILITIES $3,439,500 $4,315,800 $5,138,500 $5,876,200 D-5 OPERATING PROG! .. AS EXPENDITURES BY PROGRAM—TRANSPORTATION 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET REQUESTED STREETS AND FLOOD CONTROL Streets - Pavement 628,700 498,000 552,300 572,900 Streets - Traffic Signals and Street Lights 301,700 0 350,400 357,900 Streets - General 346,200 645,000 442,100 455,800 Flood Control 74,700 45,200 67,200 68,800 Total Streets and Flood Control 1,351,300 1,188,200 1,412,000 1,455,400 PARKING Operations, Maintenance, and Enforcement 246,100 478,600 539,500 609,300 MUNICIPAL TRANSIT SYSTEM Operations and Maintenance 367,700 381,200 533,700 477,900 TOTAL TRANSPORTATION $1,965,100 $2,048,000 $2,485,200 $2,542,600 a i 1 D-6 OPERATING PROGR. ."Vis EXPENDITURES BY PROGRAM-LEISURE CULTURAL & SOCIAL SERVICES 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET REQUESTED PARKS AND RECREATION Commissions & Committees 1,900 1,600 3,200 3,300 ' Recreation Programs General Recreation Programs 802,200 922,700 1,072,500 1,102,400 Aquatics Program 176,400 181,100 192,700 195,300 Maintenance Services Landscape and Park Maintenance 626,000 705,600 904,800 912,500 Swim Center Maintenance 111,100 113,800 129,500 109,900 Tree Maintenance 151,600 202,300 242,900 261,100 Golf Course Operations& Maintenance 188,900 231,200 256,200 264,900 Total Parks and Recreation 2,058,100 2,358,300 2,801,800 2,849,400 CITYICOUNTY LIBRARY Library Building Maintenance 800 5,200 13,000 11,700 COMMUNITY PROMOTION Promotional Coordinating Committee 1,300 1,600 1,000 1,000 Community Promotion Program 206,700 248,300 310,700 278,800 Total Community Promotion 208,000 249,900 311,700 279,800 HUMAN RELATIONS Human Relations Commission 5,400 3,500 5,400 5,500 Human Relations Program 2.09,100 231,300 207,500 191,800 Total Human Relations 214,500 234,800 212,900 197,300 TOTAL LEISURE, CULTURAL, & l SOCIAL SERVICES $2,481,400 $2,848,200 $3,339,400 $3,338,200 c D-7 OPERATING PROGhAMS EXPENDITURES BY PROGRAM-COMMUNITY DEVELOPMENT 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET REQUESTED PLANNING Commissions and Committees 63,300 62,700 184,300 172,800 Current& Advanced Planning& Enforcement 663,800 770,900 1,285,200 949,000 Total Planning 727,100 833,600 1,469,500 1,121,800 CONSTRUCTION DEVELOPMENT Engineering 699,100 782,900 997,200 984,400 Building and Safety 389,100 389,500 541,700 538,900 Total Construction Development 1,088,200 1,172,400 1,538,900 1,523,300 ECONOMIC DEVELOPMENT Business Improvement Area (BIA) 124,400 122,600 148,800 149,400 TOTAL COMMUNITY DEVELOPMENT $1,939,700 $2,128,600 $3,157,200 $2,794,500 i n D-8 J OPERATING PROGF AS EXPENDITURES BY PROGRAM-GENERAL GOVERNMENT 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET REQUESTED ' LEGISLATION AND POLICY City Council 56,100 82,800 101,700 98,100 GENERAL ADMINISTRATION City Administrative Officer 253,200 288,200 418,500 443,500 Public Wor,:s Administration 283,500 343,900 354,700 331,800 ITotal General Administration 536,700 632,100 773,200 775,300 LEGAL SERVICES City Attorney 167,300 190,900 284,000 209,800 CITY CLERK SERVICES I Administration and Records 195,600 237,700 282,400 273,600 Elections 20,500 17,900 21,300 13,500 Total City Clerk Services 216,100 255,600 303,700 287,100 ORGANIZATIONAL SUPPORT SERVICES Financial Administration 655,200 776,600 785,400 851,800 Personnel Administration 317,900 307,300 411,000 373,300 Information Systems Management 26,700 41,400 65,200 65,000 Other Support Services 905,800 523,900 877,700 949,000 Total Organizational Support Services 1,905,600 1,649,200 2,139,300 2,239,100 BUILDINGS AND EQUIPMENT Building Maintenance 311,300 313,300 400,200 401,200 Vehicle and Equipment Maintenance 172,000 328,000 325,200 324,300 Total Buildings and Equipment 483,300 641,300 725,400 725,500 rTOTAL GENERAL GOVERNMENT $3,365,100 $3,451,900 $4,327,300 $4,334,900 I I D-9 1 This pagc intcntionally Ictt blank D-10 � Section E Capital Improvement Plan f I F I I CAPITAL IMPROVEMENT PLAN All of the City's construction projects and capital purchases (other than vehicles or equipment acquired through the Equipment Replacement Fund) which cost more than $10, 000 are included in the ` Capital Improvement Plan. (Minor capital outlays of $10,000 or less e are included with the operating program budgets. ) Through the Capita_ Improvement Plan (CIP) , the City systematically plans, schedules, and finances capital projects to ensure cost- effectiveness and conformance with established policies. The CIP is a four year plan organized into the same functional groupings used for the operating programs: • Public Safety • Public Utilities • Transportation e Leisure, Cultural, and Social Services • Community Development s General Government The CIP section of the 1989-91 Financial Plan provides a comprehensive summary of the phasing, cost, funding source, and description of each CIP project. The CIP section also discusses the organization of the City's CIP and the City's capital appropriation policy. The following schedules have been included in this document as supplements to the 1989-91 Financial Plan CIP: • Summary of Capital Improvement Plan expenditures by function and operation for 1989-90 and 1990-91, including approved adjustments from the 1989-91 Financial Plan. • Summary of Capital Improvement Plan expenditures by funding source for 1989-90 and 1990-91, including adjustments from the 1989-91 Financial. Plan. A summary of individual CIP project changes is provided in Section H (Budget Supplements) of the supplement. l 1 L E-1 CAPITAL IMPROVEMF"T PLAN CAPITAL IMPROVEMENT PLAN EXPENDITURES BY FUNCTION 1990-91 PROPOSED 1989-90 1989-91 Proposed 1990-91 BUDGET Financial Plan Adjustments BUDGET PUBLIC SAFETY Police Protection $35,000 $0 $0 $0 Fire and Environmental Safety 2,900,000 195,000 195,000 Total Public Safety 2,935,000 195,000 0 195,000 PUBLIC UTILITIES Water Service 1,425,000 484,000 3,150,000 3,634,000 Wastewater Service 31,070,000 1,437,000 279,000 1,716,000 Whale Rock Reservoir 868,000 868,000 Total Public Utilities 32,495,000 1,921,000 4,297,000 6,218,000 TRANSPORTATION I Streets and Flood Control 1,827,000 1,540,000 20,000 1,560,000 Parking 65,000 1,000,000 1,000,000 Total Transportation 1,892,000 2,540,000 20,000 2,560,000 LEISURE, CULTURAL AND SOCIAL SERVICES Parks and Recreation 1,228,000 459,000 459,000 Mission Plaza 50,000 50,000 50,000 Cultural Facilities 1,530,000 Total Leisure, Cultural and Social Services 2,808,000 459,000 50,000 509,000 GENERAL GOVERNMENT Buildings 635,000 120,000 238,000 358,000 Total General Government 635,000 120,000 238,000 358,000 + TOTAL CIP EXPENDITURES $40,765,00.0 $5,235,000 $4,605,000 $9,840,000 Includes approved Mid-Year Budget Review changes of$270,000. E - 2 CAPITAL IMPROVEME " PLAN CAPITAL IMPROVEMENT PLAN EXPENDITURES BY SOURCE ' 1990-91 PROPOSED 1989-90 1989-91 Proposed 1990-91 BUDGET Financial Plan Adjustments BUDGET CAPITAL OUTLAY FUND ' Grants $43,000 $0 $0 $0 Resident Park Fees 60,000 20,000 0 20,000 Zone 9 Reimbursements 25,000 0 0 0 Debt Financing 3,800,000 0 0 0 Other Sources 3,751,000 2,231,000 308,000 2,539,000 Total Capital Outlay Fund 7,679,000 2,251,000 308,000 2,559,000 PARKLAND DEVELOPMENT FUND Park In-Lieu Fees 424,000 63,000 0 63,000 Grants 85,000 0 0 0 Donations 17,000 0 0 0 Total Parkland Deveopment Fund 526,000 63,000 0 63,000 ENTERPRISE FUNDS Water Fund 1,425,000 484,000 3,150,000 3,634,000 Sewer Fund Debt Financing 30,564,000 1,110,000 0 1,110,000 Other Sources 506,000 327,000 279,000 606,000 Parking Fund 65,000 1,000,000 0 11000,000 Total Enterprise Funds 32,560,000 2,921,000 3,429,000 6,350,000 AGENCY FUND Whale Rock Reservoir 0 0 868,000 868,000 TOTAL CIP EXPENDITURES $40,765,000 $5,235,000 $4,605,000 $9,840,000 Includes approved Mid-Year Budget Review changes of$270,000. E - 3 r i This page intentionally left blank E-4 I I Section F Debt Service Requirements DEBT SERVICE REG REMENTS iOVERVIEW This section summarizes the debt service obligations of the City as of the beginning of the 1989-91 Financial Plan period (July 1, 1989). These obligations represent the City's annual installment payments of principal and interest for previous capital improvement plan projects or acquisitions funded through debt financings. The following is a description of each lease or bond obligation existing at July 1, 1989, which is followed on the next page by a summary of annual debt service requirements for 1987-88, 1988-89, 1989-90, and 1990-91. 1959 Whale Rock Reservoir General Obligation Bonds - Series A and B • Purpose: To finance the construction of the City's share of the Whale Rock Reservoir t and Dam. r • Maturity Date: 1999 • Interest Rate: 3.75% to 4.00% • Original Principal Amount: $3,900,000 • July 1, 1989 Principal Outstanding: $1,685,000 • Funding Source: Water Fund 1985 Computer Lease • Purpose: To finance the acquisition of an IBM System 36 Computer for financial t management applications. r • Interest Rate: 9.79% • Maturity Date: 1989 • Original Principal Amount: $143,800 • July 1, 1989 Prinicipal Outstanding: $31,200 • Funding Source: Debt Service Fund 1986. Lease Revenue Bonds • Purpose: To finance the construction of parking structures ($5,758,400), as well as I road improvements and facility acquisitions ($4,450,000). • Interest Rate: 4.25% to 8.25% • Maturity Date: 2006 I• • Original Principal Amount: $13,970,000 • July 1, 1989 Principal Outstanding: $13,360,000 • Funding Source: Debt Service and Parking Funds II1988 Water Certificates of Participation • Purpose: To finance the construction of various water system improvements: I� source of supply projects ($575,000); treatment projects ($1,739,000); and distribution system projects ($2,050,000). • Interest Rate: 6.70% to 7.25% • Maturity Date: 2008 I� • Original Principal Amount: $5,000,000 • July 1, 1989 Principal Outstanding: $4,880,000 • Funding Source: Water Fund I� Other Debt Financings I� The 1959 sewer revenue bonds, 1963 water revenue bonds, and the 1984 Corporation Yard lease indicated in the following page were fully matured as of July 1, 1989. II F-1 DEBT SERVICE REQuIREMENTS SUMMARY OF ANNUAL PAYMENTS BY SOURCE. 1987-88 1988-89 1989-90 1990-91 ACTUAL BUDGETED REQUESTED PROPOSED DEBT SERVICE FUND 1984 Corporation Yard Lease Principal $ 486,700 $ 534,200 $ $ Interest 99,900 52,200 1985 Computer Lease Principal 26,000 28,600 31,200 Interest 8,400 5,800 3,200 1986 Lease Revenue Bonds Principal 115,000 143,200 150,000 160,000 Interest 378,900 398,800 389,000 381,000 Total Debt Service Fund $1,114,900 $1,162,800 $ 573,400 $ 541,000 WATER FUND 1959 Water Bonds - Series A Principal 99,000 100,000 105,000 110,000 Interest 57,900 54,000 50,000 47,000 1959 Water Bonds - Series B Principal 30,000 30,000 30,000 30,000 Interest 18,200 17,100 16,000 15,000 1963 Water Revenue Bonds Principal 70,000 Interest 1,200 1988 Certificates of Participation Principal 120,000 130,000 140,000 Interest 177,200 346,400 337,700 Total Water Fund 276,300 498,300 677,400 679,700 SEWER FUND I 1959 Sewer Revenue Bonds Principal 40,000 Interest 1.400 Total Sewer Fund 41,400 PARKING FUND I 1986 Lease Revenue Bonds Principal 241,800 .255,000 275,000 Interest 710,700 686,300 673.000 655,000 Total Parking Fund 710,700 928,100 928,000 930,000 TOTAL DEBT SERVICE J REQUIREMENTS $2,143,300 $2,5899200 $29178,800 $2,150,700 F-2 i Section G Changes in Fund Balance CHANGES IN FUND 41LANCE GENERAL FUND 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET PROPOSED Revenues Tax Revenues 11,829,100 12,590,900 12,655,400 13,170,400 Licenses and Permits 245,900 369,800 187,200 187,200 Fines and Forfeitures 420,600 464,000 .567,500 310,000 Investment and Property Revenues 755,300 780,300 646,000 646,000 Subventions and Grants 1,594,200 1,699,500 1,766,500 1,836,700 Service Charges 1,163,700 1,104,900 1,323,400 1,229,000 Other Revenues 53,100 41,600 1,151,000 903,000 Total Revenues 16,061,900 17,051,000 18,297,000 18,282,300 Expenditures ' Public Safety 6,929,200 7,112,000 8,530,700 8,784,300 Transportation 1,351,300 1,188,200 1,412,000 1,455,400 Leisure, Cultural, and Social Services 2,480,600 2,843,000 3,326,400 3,326,500 I Community Development 1,815,300 2,006,000 3,008,400 2,645,100 General Government 3,365,100 3,452,000 4,327,300 4,334,900 Total Program Expenditures 15,941,500 16,601,200 20,604,800 20,546,200 Reimbursed Expenditures (936,900) (814,600) (1,457,800) (1,528,300) Total Expenditures 15,004,600 15,786,600 .19,147,000 19,017,900 Other Sources (Uses) Operating Transfers In 256,200 234,000 954,800 900,700 Operating Transfers Out (530,200) (615,800) (751,300) (647,000) Expenditure Savings 287,200 285,300 Total Other Sources(Uses) (274,000) (381,800) 490,700 539,000 I Revenues and Other Sources Over(Under) Expenditures and Other Uses 783,300 882,600 (359,300) (196,600) Fund Balance, Beginning of Year 3,405,300 4,188,600 5,071,200 4,711,900 1 Fund Balance, End of Year $4,188,600 $5,071,200 $4,711,900 $4,515,300 1 I 1 I G-1 CHANGES IN FUND ^ALANCE , LIBRARY FUND 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET PROPOSED Revenues Tax Revenues 75,900 84,100 90,800 98,100 Investment and Property Revenues 2,800 4,900 10,000 2,500 Other Revenues 1,300 Total Revenues 78,700 89,000 102,100 100,600 Expenditures Operating Programs: Leisure, Cultural and Social Services 800 5,200 13,000 11,700 Capital Projects 125,000 Total Expenditures 125,800 5,200 13,000 11,700 Other Sources(Uses) Operating Transfers Out (38,500) (38,500) (164,500) (88,900) Revenues and Other Sources Over(Under) Expenditures and Other Uses (85,600) 45,300 (75,400) 0 Fund Balance, Beginning of Year 115,700 30,100 75,400 0 Fund Balance, End of Year $30,100 $75,400 $0 $0 1 I G-2 I CHANGES IN FUND ' NLANCE BUSINESS IMPROVEMENT AREA FUND 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET PROPOSED Revenues I Tax Revenues 66,000 66,400 68,000 71,400 Investment and Property Revenues 5,400 4,900 7,500 4,500 Service Charges 24,500 32,100 38,000 38,000 Other Revenues 6,400 2,700 5,500 3,000 Total Revenues 102,300 106,100 119,000 116,900 lExpenditures Community Development 124,400 122,600 148,800 149,400 ITotal Expenditures 124,400 122,600 148,800 149,400 Other Sources (Uses) IOperating Transfer In 20,000 20,000 30,000 30,000 Revenues and Other Sources Over(Under) Expenditures and Other Uses (2,100) 3,500 200 (2,500) Fund Balance, Beginning of Year 44,000 41,900 45,400 45,600 IFund Balance, End of Year $41,900 $45,400 $45,600 $43,100 I 1 f 1 G-3 CHANGES IN FUND _,ALANCE GAS TAX FUND 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET PROPOSED Revenues Investment and Property Revenues 47,000 18,000 Subventions and Grants Gasoline Tax 488,700 512,200 560,000 590,000 Bridge Replacement Grant 400,000 Total Revenues 535,700 530,200 960,000 590,000 Expenditures Capital Projects 412,500 484,800 924,600 0 Total Expenditures 412,500 484,800 924,600 0 Other Sources (Uses) Operating Transfers Out (209,700) (234,000) (448,900) (590,000) Revenues and Other Sources Over(Under) Expenditures and Other Uses (86,500) (188,600) (413,500) 0 Fund Balance, Beginning of Year 688,600 602,100 413,500 0 , Fund Balance, End of Year $602,100 $413,500 $0 50 I 1 1 f 1 G-4 CHANGES IN FUND, 'LANCE TRANSPORTATION DEVELOPMENT ACT FUND 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET PROPOSED Revenues Investment and Property Revenues 78,200 55,000 Subventions and Grants 355,300 219,800 357,200 _ 357,200 Total Revenues 433,500 274,800 357,200 357,200 IExpenditures Capital Projects 470,200 Total Expenditures 0 470,200 0 0 Other Sources(Uses) ' Operating Transfers Out (468,100) (471,800) (357,200) (357,200) Revenues and Other Sources Over(Under) ' Expenditures and Other Uses (34,600) (667,200) 0 0 Fund Balance, Beginning of Year 701,800 667,200 0 0 Fund Balance, End of Year $667,200 $0 $0 $0 1 1 I G-5 CHANGES IN FUND..ALANCE REVENUE SHARING FUND 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET PROPOSED Revenues Investment and Property Revenues 34,600 9,200 Total Revenues 34,600 9,200 0 0 Expenditures Capital Projects 370,800 259,600 Total Expenditures 370,800 259,600 0 0 Revenues and Other Sources Over(Under) Expenditures and Other Uses (336,200) (250,400) Fund Balance, Beginning of Year 586,600 250,400 Fund Balance, End of Year $750,400 $0 $0 $0 ' r i 1 I I I G-6 i CHANGES IN FUND LANCE CAPITAL OUTLAY FUND ' 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET PROPOSED Revenues I Tax Revenues 1,207,500 1,361,200 2,175,000 2,355,000 Investment and Property Revenues 195,900 124,800 475,000 425,000 Subventions and Grants 729,600 13,400 146,000 I Service Charges 110,400 18,700 280,000 20,000 Other Revenues 776,900 39,300 306,700 Total Revenues 3,020,300 1,557,400 3,382,700 2,800,000 Expenditures Capital Projects 2,739,200 1,446,800 11,028,600 2,559,000 ITotal Expenditures 2,739,200 1,446,800 11,028,600 2,559,000 Other Sources (Uses) I Operating Transfers In 488,500 24,200 Operating Transfers Out (599,200) (586,500) (573,400) (541,000) Reclassification of Bond Proceeds 445,600 Proceeds from Debt Financing 3,800,000 ' Total Other Sources (Uses) 3,226,600 (541,000) Revenues and Other Sources Over(Under) ' Expenditures and Other Uses 616,000 (451,700) (4,419,300) (300,000) Fund Balance, Beginning of Year 5,126,100 5,742,100 5,290,400 871,100 IFund Balance, End of Year $5,742,100 $5,290,400 $871,100 $571,100 I I i G-7 CHANGES IN FUND ALANCE PARKLAND DEVELOPMENT FUND ' 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET PROPOSED Revenues Investment and Property Revenues 77,200 90,600 128,000 60,000 Subventions and Grants 342,000 Service Charges (Park In-Lieu Fees) 121,800 293,600 150,000 100,000 Other Revenues 17,000 Total Revenues 199,000 384,200 637,000 160,000 Expenditures Capital Projects 1,235,000 63,000 Total Expenditures 0 0 1,235,000 63,000 Other Sources (Uses) Operating Transfers Out (32,000) Revenues and Other Sources Over(Under) Expenditures and Other Uses 167,000 384,200 (598,000) 97,000 Fund Balance, Beginning of Year 807,300 974,300 1,358,500 760,500 i Fund Balance, End of Year $974,300 $1,358,500 $760,500 $857,500 ' G-8 ' CHANGES IN FUND ,LANCE ' EQUIPMENT REPLACEMENT FUND ' 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET PROPOSED Revenues ' Investment and Property Revenues 139,600 154,000 190,000 140,000 Other Revenues Damage Recovery 6,100 5,000 I Sale of Surplus Property 41,900 45,000 20,000 Total Revenues 187,600 159,000 235,000 160,000 Expenditures Major Equipment Replacements* Computer Aided Dispatch 200,000 Fire Engine 230,000 I Fire Truck 410,000 Street Sweeper 111,100 Service Trucks -Water 60,000 60,000 Other Fleet and Equipment Replacements Police Fleet 183,200 210,600 220,600 212,900 Fire Fleet 68,600 31,300 37,700 General City Fleet 162,900 37,000 456,600 280,000 ' Total Expenditures 346,100 316,200 1,309,600 1,000,600 Other Sources(Uses) Operating Transfers In General Fund 526,000 631,300 617,000 Water Fund 40,000 Sewer Fund 23,100 28,800 30,000 Parking Fund 7,900 8,200 Whale Rock Fund 6,200 6,800 7,100 Total Other Sources (Uses) 0 555,300 7141800 662,300 Revenues and Other Sources Over(Under) Expenditures and Other Uses (158,500) 398,100 (359,800) (178,300) IFund Balance, Beginning of Year 1,903,200 1,744,700 2,142,800 1,783,000 Fund Balance, End of Year $1,744,700 $2,142,800 $1,783,000 $1,604,700 I * Acquisitions with an estimated replacement cost greater than$50,000. I G - 9 CHANGES IN FUND'..ALANCE DEBT SERVICE FUND I 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET PROPOSED Expenditures Debt Service 1984 Corporation Yard Lease 586,600 586,400 1985 Computer Lease 34,400 34,400 34,400 1986 Lease Revenue Bonds 493,900 542,000 539,000 541,000 I Total Expenditures 1,114,900 1,162,800 573,400 541,000 Other Sources (Uses) Operating Transfers In 1,114,900 1,162,800 573,400 541,000 Reclass Prior Year Bond Sales 481,700 Total Other Sources(Uses) 1,596,600 1,162,800 573,400 541,000 Revenues and Other Sources Over (Under) Expenditures and Other Uses 481,700 0 Fund Balance, Beginning of Year 0 481,700 481,700 481,700 Fund Balance, End of Year $481,700 $481,700 $481,700 $481,700 I 1 I I 1 I 1 G-10 I CHANGES IN FUND r `LANCE WATER FUND I 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET PROPOSED Revenues I Investment and Property Revenues 87,500 240,000 420,000 250,000 Service Charges Water Sales I Water Service Charges 3,030,900 4,130,000 3,400,000 5,046,600 Sales to Cal Poly 50,100 55,000 55,000 75,000 Sales to Cuesta 12,500 18,000 21,000 25,000 Capital Improvement Charges 33,000 80,000 65,000 150,000 Connection Charges and Meter Sales 114,500 130,000 90,000 50,000 Hydroplant Revenues 67,500 65,000 61,000 ' Surcharges 250,000 Other Service Charges 11,100 23,800 20,000 20, :0 Total Revenues 3,407,100 4,741,800 4,382,000 5,616,600 ' Expenditures Operating Programs Public Utilities 2,098,400 2,756,400 3,388,300 3,460,400 General Government 547,500 546,000 651,000 682,300 Capital Projects 668,600 977,700 4,298,600 3,634,000 Debt Service 306,400 526,500 677,400 679,700 I Total Expenditures 3,620,900 4,806,600 9,015,300 8,456,400 Other Sources (Uses) Operating Transfers Out (40,000) f Other Sources (Uses) Retirement of Long-Term Debt (1,110,000) Proceeds from Debt Financing 4,750,000 Operating Expenditure Savings 289,900 80,000 Capital Project Deferrals 1,888,100 Other Sources (Uses) 88,100 I Total Other Sources (Uses) (1,021,900) 4,750,000 2,138,000 80,000 Revenues and Other Sources Over(under) Expenditures and Other Uses (1,235,700) 4,685,200 (2,495,300) (2,759,800) Fund Balance, Beginning of Year 2,708,500 1,472,800 6,158,000 3,662,700 Fund Balance, End of Year Reserved for Debt Service 488,800 488,800 488,800 Unreserved 1,472,800 .5,669,200 3,173,900 414,100 ITotal Fund Balance $1,472,800 $6,158,000 $3,662,700 5902,900 I G - 11 CHANGES IN FUND -ALANCE SEWER FUND 1987-88 1988-89 1989-90 1990-91 ' ACTUAL ACTUAL BUDGET PROPOSED Revenues Investment and Property Revenues 53,700 64,200 50,000 50,000 I Service Charges Customer Sales Sewer Service Charges 1,435,200 1,995,100 2,166,000 2,705,000 Sales to Cal Poly 60,500 36,200 50,000 75,000 Indusrial User Charges 115,000 Other Service Charges 17,100 19,600 20,000 20,000 Total Revenues 1,566,500 2,115,100 2,286,000 2,965,000 Expenditures Operating Programs Public Utilities 922,400 1,061,400 1,199,300 1,831,600 General Government 334,300 147,000 490,800 514,900 Capital Projects 72,900 980,500 31,592,000 1,716,000 Debt Service 1,400 Total Expenditures 1,331,000 2,188,900 33,282,100 4,062,500 Other Sources(Uses) Operating Transfers Out (28,000) (28,800) (30,000) Proceeds from Debt Financing 30,564,000 1,110,000 Total Other Sources (Uses) 0 (28,000) 30,535,200 1,080,000 Revenues and Other Sources Over(Under) Expenditures and Other Uses 235,500 (101,800) (460,900) (17,500) Fund Balance, Beginning of Year 820,900 1,056,400 954,600 493,700 Fund Balance, End of Year $1,056,400 $954,600 $493;700 $476,200 I 1 1 I G-12 I CHANGES IN FUND (.1 LANCE IPARKING FUND 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET PROPOSED Revenues Investment and Property Revenues 420,300 603,800 320,000 195,000 Fines and Forfeitures 58,600 166,100 167,500 335,000 Service Charges Parldng Meter Collections Lots 167,300 177,100 192,900 192,900 Streets 257,200 346,700 415,000 415,000 Parking Structure Collections 9,200 78,300 119,000 178,500 Long-Term Parking Revenues 33,200 62,300 48,000 72,000 Lease Revenues 95,000 Parking In-Lieu Fees 60,000 135,000 Other Service Charges 17,300 4,400 15,000 15,000 Total Revenues 963,100 1,438,700 1,337,400 1,633,400 Expenditures Operating Programs I Transportation 246,100 478,600 539,500 609,300 General Government 27,100 28,800 180,200 188,700 Capital Projects 2,649,400 684,500 4,069,400 1,000,000 Debt Service 710,700 942,000 928,000 930,000 ITotal Expenditures 3,633,300 2,133,900 5,717,100 2,728,000 Other Sources(Uses) Operating Transfers Out (7,900) (7,900) Reclassification of Bond Proceeds 8,623,100 New Revenue Requirements/ Expenditure Savings 45,600 Total Other Sources (Uses) 8,623,100 0 (7,900) 37,700 Revenues and Other Sources Over(Under) Expenditures and Other Uses 5,952,900 (695,200) (4,387,600) (1,056,900) IFund Balance, Beginning of Year 1,374,100 7,327,000 6,631,800 2,244,200 Fund Balance, End of Year Reserved for Debt Service 1,019,300 1,003,041 1,027,700 1,027,700 Unreserved 6,307,700 5,628,759 1,216,500 159,600 Total Fund Balance $7,327,000 $6,631,800 $2,244,200 $1,187,300 1 I G-13 CHANGES IN FUNC ALANCE ' TRANSIT FUND 1987-88 1988-89 1989-90 1990-91 ' ACTUAL ACTUAL BUDGET PROPOSED Revenues Investment and Property Revenues 12,900 75,700 15,000 8,000 Subventions and Grants Operating 115,500 239,900 324,600 324,600 Capital 835,900 Service Charges 139,900 149,100 139,900 139,900 Total Revenues 1,104,200 464,700 479,500 472,500 Expenditures Operating Programs Transportation 367,700 381,200 533,700 477,900 General Government 1,800 2,500 49,200 51,700 Capital Projects 835,900 20,900 Total Expenditures 1,205,400 383,700 603,800 529,600 I Other Sources Operating Transfers In 90,000 Total Other Sources 90,000 Revenues and Other Sources Over(Under) ' Expenditures and Other Uses (101,200) 81,000 (34,300) (57,100) Fund Balance, Beginning of Year 313,500 212,300 293,300 259,000 ' Fund Balance, End of Year $212,300 $293,300 $259,000 $201,900 r G-14 ' CHANGES IN FUND 'GLANCE IWHALE ROCK COMMISSION ' 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET PROPOSED Revenues ' Investment and Property Revenues 104,500 103,100 96,000 65,000 Service Charges Member Agency Contributions 376,500 229,500 278,900 314,500 Water Distribution Charges 234,700 331,600 275,000 300,000 Fishing Program Fees 900 1,200 1,000 1,000 Other Revenues 37,700 500 1,000 1,000 ' Total Revenues 754,300 665,900 651,900 681,500 Expenditures ' Operating Programs Public Utilities 418,700 491,800 550,900 584,200 General Government 26,200 73,400 86,600 90,800 Capital Projects 10,200 68,600 120,500 868,000 Total Expenditures 455,100 633,800 758,000 1,543,000 I Other Sources (Uses) Operating Transfers Out (6,200) (6,800) (6,500) ' Revenues and Other Sources Over(under) Expenditures and Other Uses 299,200 25,900 (112,900) (868,000) Fund Balance, Beginning of Year 1,042,800 1,342,000 1,367,900 1,255,000 Fund Balance, End of Year $1,342,000 $1,367,900 $1,255,000 $387,000 I G-15 I This page intentionally left blank G-16 ' I Section H Budget Supplements I I i BUDGET SUPPLEMENTS IThis section includes the following four schedules: ' • Revenues by Major Category and Source (all funds combined) • Authorized Positions by Department ' • Operating Program changes for 1990-91 since the 1989-91 Financial Plan was adopted. I • Capital Improvement Plan project changes for 1990-91 since the 1989-91 Financial Plan was adopted. I I I I I I I H-1 BUDGET SUPPLEM,' ITS SUMMARY OF REVENUES BY MAJOR CATEGORY AND SOURCE ' 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL ESTIMATED PROJECTED TAX REVENUES Property Tax 3,036,000 3,363,700 3,625,000 3,925,000 ' Sales& Use Tax 5,873,100 6,047,300 6,350,000 6,575,000 Transit Lodging Tax 1,178,400 1,316,700 1,450,000 1,500,000 Franchise Tax 469,300 510,300 546,500 575,000 I Business License Tax 509,100 .528,300 567,700 595,000 Utility Users Tax 2,009,800 2,186,100 2,300,000 2,425,000 Real Property Transfer Tax 102,800 136,700 150,000 100,000 Total Tax Revenues 13,178,500 14,089,100 14,989,200 15,695,000 LICENSES AND PERMITS Bicycle Licenses 3,100 4,400 4,600 4,600 Construction Permits 233,700 356,500 175,000 175,000 Street& Curb Permits 3,600 4,200 3,500 3,500 I Other Licenses & Permits 5,500 4,700 4,100 4,100 Total Licenses and Permits 245,900 369,800 187,200 187,200 FINES AND FORFEITURES Vehicle Code Fines 217,700 232,700 250,000 250,000 Parking Fines 189,700 165,500 335,000 335,000 I Other Fines and Forfeitures 71,800 65,800 150,000 60,000 Total Fines and Forfeitures 479,200 464,000 735,000 645,000 e INVESTMENT AND PROPERTY REVENUES 1 Investment,Earnings 2,005,600 2,440,700 2,300,000 1,833,900 F -nts&Concessions 9,300 10,300 9,000 10,000 I Total Investment and Property Revenues 2,014,900 2,451,000 2,309,000 1,843,900 SUBVENTIONS AND GRANTS Motor Vehicle In-Lieu 1,217,600 1,383,100 1,450,000 1,522,500 Homeowners &Other Property Tax In-Lieu 70,600 90,500 60,000 60,000 Trailer Coach In-Lieu 18,000 6,900 18,000 18,000 I Cigarette Taxes 136,300 125,400 110,700 110,700 Other In-Lieu Taxes 32,100 35,900 34,800 35,500 SB 90 Reimbursements 65,100 60,000 48,000 40,000 I Police Training 31,800 43,000 45,000 50,000 Other Public Safety Grants 16,700 Gasoline Tax Subventions 494,700 518,200 560,000 590,000 Transportation Development Act 683,300 459,700 681,800 681,800 Other Transportation Grants 941,500 8,700 443,000 Parks and Recreation Grants 445,000 I Community Development Block Grant 411,500 13,400 Total Subventions and Grants 4,119,200 2,744,800 3,896,300 3,108,500 I H - 2 I ' BUDGET SUPPLEW TS ' SUMMARY OF REVENUES BY MAJOR CATEGORY AND SOURCE ' 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET PROJECTED I SERVICE CHARGES -GOVERNMENTAL FUNDS Planning& Zoning Fees 49,400 58,500 135,000 50,000 Subdivision Fees 17,100 20,100 15,000 15,000 ' Sales of Publications 11,500 13,800 12,500 12,500 Police Department Services 71,900 39,800 90,500 50,000 Fire Department Services 57,400 38,500 60,000 72,000 Plan Checking Fees 155,400 145,800 105,000 100,000 Engineering and Inspection Fees 58,200 8,000 9,000 9,000 Streets, Sidewalks &Curbs 29,100 18,600 25,000 I Weed& Lot Cleaning 9,700 14,300 2,100 2,100 Zone 9 Reimbursements 160,500 255,000 Swimming Pool Revenues 92,100 106,600 111,100 116,700 I Golf Course Revenues 212,700 240,700 280,000 317,500 Park in-lieu Fees 121,800 307,200 150,000 100,000 Other Parks&Recreation Fees 289,400 371,400 421,200 442,200 I BIA Service Charges 24,500 32,100 38,000 38,000 CCCJPA Reimbursements 12,000 12,000 12,000 32,400 Other Service Charges 47,700 40,400 95,000 34,600 Total Service Charges -Governmental 1,420,400 1,467,800 1,816,400 1,392,000 SERVICE CHARGES-ENTERPRISE FUNDS I Water Operating Revenues 3,319,600 4,399,500 3,962,000 5,366,600 Sewer Operating Revenues 1,512,800 2,050,900 2,236,000 2,915,000 Parking Operating Revenues 484,200 668,800 849,900 1,103,400 ' Transit Operating Revenues 139,900 149,100 139,900 139,900 Total Service Charges- Enterprise 5,456,500 7,268,300 7,187,800 9,524,900 TRUST AND AGENCY REVENUES Whale Rock Operating Revenue 649,800 562,800 555,900 616,500 Total Trust and Agency Revenues 649,800 562,800 555,900 616,500 IOTHER REVENUES Sales of Property&Equipment 359,000 3,500 45,000 20,000 I Contributions and Project Reimbursements 25,000 17,000 Assigned FAU Funds 60,000 281,700 PERS Refunds 578,000 900,000 I Insurance Refunds 548,000 Other Miscellaneous Revenues 525,400 130,400 25,000 3,000 Total Other Revenues 884,400 218,900 1,494,700 923,000 TOTAL REVENUES $28,448,800 $29,636,500 $33,171,500 $33,936,000 H - 3 BUDGET SUPPLEM.__ ITS REGULAR POSITIONS BY DEPARTMENT f 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET PROPOSED ADMINISTRATION General I City Administrative Officer (CAO) 1.0 1.0 1.0 1.0 Assistant CAO 1.0 1.0 1.0 1.0 Administrative Analyst 0.0 0.0 2.0 2.0 Executive Secretary 1.0 1.0 1.0 1.0 ' Secretary 1.0 1.0 1.0 1.0 Organizational Support Services Information Systems Coordinator 0.0 0.0 0.0 1.0 Transit Transit Manager 1.0 1.0 1.0 1.0 Human Relations Assistant to the CAO 1.0 1.0 0.0 0.0 Human Relations Aide 1.0 1.0 0.0 0.0 Total Administration . 7.0 7.0 7.0 8.0 CITY ATTORNEY City Attorney 1.0 1.0 1.0 1.0 I Assistant City Attorney 1.0 1.0 1.0 1.0 Legal Secretary 1.0 1.0 1.0 1.0 Total City Attorney 3.0 3.0 3.0 3.0 CITY CLERK City Clerk 1.0 1.0 1.0 1.0 Assistant City Clerk 0.0 0.0 1.0 1.0 Executive Secretary 1.0 1.0 0.0 0.0 Secretary 0.0 1.0 2.0 2.0 Office Assistant 3.0 2.0 2.0 2.0 Total City Clerk 5.0 5.0 6.0 6.0 FINANCE Director of Finance/City Treasurer 1.0 1.0 1.0 1.0 Revenue Manager(Assistant Treasurer) 1.0 1.0 1.0 1.0 Chief Accountant 1.0 1.0 1.0 1.0 Financial Systems Manager 1.0 1.0 1.0 1.0 Accounting Technician 2.0 2.0 0.0 0.0 Accounting/Customer Services Supervisor 0.0 0.0 2.0 2.0 Computer Systems Technician 1.0 1.0 1.0 1.0 Office/Accounting Assistant 5.0 5.0 7.0 8.0 Secretary 1.0 1.0 1.0 1.0 Total Finance 13.0 13.0 15.0 16.0 I PERSONNEL Personnel Director 1.0 1.0 1.0 1.0 I Personnel Analyst 2.0 2.0 2.0 2.0 Secretary 1.0 1.0 1.0 1.0 Office Assistant 0.0 0.0 1.0 1.0 I Total Personnel 4.0 4.0 5.0 5.0 H - 4 ' BUDGET SUPPLEMP"TS ' REGULAR POSITIONS BY DEPARTMENT I 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET PROPOSED COMMUNITY DEVELOPMENT Administration I Community Develoment Director 1.0 1.0 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 1.0 Executive Secretary 1.0 1.0 1.0 LO I Secretary 2.0 2.0 2.0 2.0 Office Assistant 0.5 0.8 1.8 1.8 Planning Principal Planner 1.0 1.0 1.0 1.0 I Senior Planner 1.0 1.0 1.0 1.0 Long Range Planner 0.0 0.0 1.0 1.0 Associate/Assistant Planner 5.8 5.8 6.8 6.8 I Drafting Technician 1.0 1.0 1.0 1.0 Building& Safety Building Official 1.0 1.0 1.0 1.0 Plan Check Engineer 1.0 1.0 1.0 1.0 ' Building Permit Coordinator 1.0 1.0 1.0 1.0 Building Inspector 3.0 3.0 3.0 3.0 Grading Plan Checker/Inspector 1.0 1.0 1.0 1.0 Total Community Development 21.3 21.6 24.6 24.6 UTILITIES Administration and Engineering Utilities Director 1.0 1.0 1.0 1.0 Utilities Engineer 1.0 1.0 1.0 1.0 Administrative Analyst 0.0 0.0 1.0 1.0 I Secretary 1.0 1.0 1.0 1.0 Water Services Water Division Manager 0.0 1.0 1.0 1.0 I Treatment Plant Supervisor 1.0 1.0 1.0 1.0 Supply/Distribution Supervisor 1.0 2.0 2.0 2.0 Chief Treatment Plant Operator 1.0 0.0 0.0 0.0 Water Conservator Coordinator 0.0 1.0 1.0 1.0 I Crew Leader 1.0 0.0 0.0 0.0 Treatment Plant Operator 5.0 5.0 6.0 6.0 Laboratory Technician 1.0 1.0 1.0 1.0 Instrumentation Technician 0.0 0.0 1.0 1.0 Water Supply Operator 3.0 3.0 2.0 2.0 Heavy Equipment Operator 1.0 1.0 1.0 1.0 Utility Worker 4.0 4.0 4.0 4.0 Customer Service Representative 3.0 3.0 3.0 3.0 Wastewater Services Wastewater Division Manager 0.0 1.0 1.0 1.0 Treatment Plant Supervisor 1.0 1.0 1.0 1.0 I Utility Maintenance Supervisor 1.0 1.0 1.0 1.0 Chief Treatment Plant Operator 1.0 0.0 0.0 0.0 Pretreatment Coordinator 0.0 0.0 0.0 1.0 Pretreatment Technician 1.0 1.0 1.0 1.0 Treatment Plant Operator 5.0 5.0 6.0 6.0 Laboratory Technician 1.0 1.0 1.0 1.0 Utility Worker 4.0 4.0 4.0 6.0 I Maintenance Worker 1.0 1.0 1.0 1.0 Total Utilities 39.0 40.0 43.0 46.0 H - 5 BUDGET SUPPLEM" lTS REGULAR POSITIONS BY DEPARTMENT ' 1987-88 1988-89 1989-90 1990-91 ' ACTUAL ACTUAL BUDGET PROPOSED PUBLIC WORKS Administration ' Director of Public Works 1.0 1.0 1.0 1.0 Projects Manager 1.0 1.0 1.0 1.0 Administrative Analyst 1.0 1.0 1.0 1.0 Executive Secretary 1.0 1.0 1.0 1.0 ' Secretary 1.1 1.1 1.0 1.0 Office Assistant 0.0 0.0 1.0 1.0 Engineering Services ' City Engineer 1.0 1.0 1.0 1.0 Parking Program Coordinator 1.0 1.0 1.0 1.0 Supervising Civil Engineer 2.0 2.0 2.0 2.0 Engineering Field Supervisor 1.0 1.0 1.0 1.0 ' Surveyor 1.0 1.0 1.0 1.0 Engineering Assistant 5.0 6.0 6.0 6.0 Engineering Technician 4.0 5.0 5.0 5.0 Public Works Inspector 2.0 1.0 1.0 1.0 ' Parking Enforcement Officer 0.0 0.0 2.0 2.0 Secretary 1.0 1.0 2.0 2.0 Streets and Equipment Maintenance I Streets Manager 1.0 1.0 1.0 1.0 Maintenance Supervisor 1.0 1.0 1.0 1.0 Supervising Mechanic 1.0 1.0 1.0 1.0 Crew Leader 2.0 2.0 2.0 2.0 Heavy Equipment Mechanic 2.0 2.0 2.0 2.0 Heavy Equipment Operator 4.0 4.0 4.0 4.0 Street Painter 2.0 2.0 2.0 2.0 I Traffic Signal Electrician 1.0 1.0 1.0 1.0 Maintenance Worker 6.0 6.0 6.0 6.0 Parks & Building Maintenance Parks and Building Manager 1.0 1.0 1.0 1.0 Arborist 1.0 1.0 1.0 1.0 Building Maintenance Supervisor 1.0 1.0 1.0 1.0 Golf Course Supervisor 1.0 1.0 1.0 1.0 Crew Leader 2.0 2.0 2.0 2.0 Maintenance Technician 1.0 1.0 1.0 1.0 Pool Technician 1.0 1.0 1.0 1.0 Tree Trimmer 2.0 2.0 2.0 2.0 ' Maintenance Worker 12.5 12.5 12.5 12.5 Janitor 3.0 3.0 3.0 3.0 Total Public Works 68.6 69.6 73.5 73.5 RECREATION ' Recreation Director 1.0 1.0 1.0 1.0 Principal Recreation Supervisor 1.0 1.0 1.0 1.0 ' Recreation Supervisor 1.0 1.0 1.0 1.0 Recreation Coordinator 4.0 5.0 5.0 5.0 Executive Secretary 1.0 1.0 1.0 1.0 Office Assistant 1.0 1.0 1.0 1.0 Total Recreation 9.0 10.0 10.0 10.0 H - 6 ' ' BUDGET SUPPLEM, -- ITS IREGULAR POSITIONS BY DEPARTMENT I 1987-88 1988-89 1989-90 1990-91 ACTUAL ACTUAL BUDGET PROPOSED POLICE I Sworn Positions Chief of Police 1.0 1.0 1.0 1.0 Captain 2.0 2.0 2.0 2.0 Police Lieutenant 5.0 5.0 5.0 5.0 I Police Sergeant 6.0 6.0 6.0 6.0 Police Officer 38.0 38.0 38.0 38.0 Non-Sworn Positions I Technical Services Coordinator 1.0 1.0 1.0 1.0 Crime Prevention Coordinator 1.0 1.0 1.0 1.0 Communications Technician 11 1.0 1.0 1.0 1.0 Communications Technician I 10.0 10.0 11.0 11.0 I Evidence Technician 1.0 1.0 1.0 1.0 Field Service Technician 1.0 2.0 2.0 2.0 Parking Enforcement Officer 2.0 2.0 0.0 0.0 Supervising Records Clerk 1.0 1.0 1.0 1.0 I Records Clerk 5.0 5.0 5.0 5.0 Executive Secretary 1.0 1.0 1.0 1.0 Secretary 2.0 2.0 2.0 2.0 I Janitor 1.0 1.0 1.0 1.0 Total Police = 79.0 80.0 79.0 79.0 FIRE I Sworn Positions Fire Chief 1.0 1.0 1.0 1.0 Battalion Chief 5.0 5.0 5.0 5.0 Fire Captain 12.0 12.0 12.0 12.0 Fire Engineer 18.0 18.0 18.0 18.0 Firefighter 9.0 9.0 9.0 9.0 I Non-Sworn Positions Engineering Assistant 1.0 1.0 1.0 1.0 Hazardous Materials/ Underground Tanks Inspector 1.0 1.0 1.0 1.0 I Plan Checker/Inspector 0.0 0.0 1.0 1.0 Fire Inspector 0.0 0.0 0.0 1.0 Fire Protection Engineer 1.0 1.0 1.0 1.0 Fire Vehicle Mechanic 1.0 1.0 1.0 1.0 I Public Education Mechanic 0.5 0.5 0.5 0.5 Health Fitness Coordinator 0.5 0.5 0.5 0.5 Executive Secretary 1.0 1.0 1.0 1.0 I Secretary 2.0 2.0 2.0 2.0 Total Fire 53.0 53.0 54.0 55.0 TOTAL 301.9 306.2 320.1 326.1 ' Excludes overfill Lieutenant position authorized during Fiscal Year 1989-90. I I H - 7 BUDGET SUPPLEML_4TS _ SUMMARY OF OPERATING PROGRAM CHANGES Regular I Positions Amount PUBLIC SAFETY Police Protection • Fund overfill Lieutenant position I as approved during 1989-90 $68,500 • Innoculate Police employees against infectious diseases 15,000 • Increase contribution to County's spay/neuter program to$7,000 annually 2,000 • Increase funding for training 16,900 I • Replace jail toilets and sinks 51000 • Expand Thursday night foot patrol 12,500 Fire and Environmental Safety • Fund negotiated MOA changes as approved during 1989-90 186,400 Total public safety 0 306,300 I PUBLIC UTILITIES Water Service I • Fund groundwater operations and maintenance as approved during 1989-90 500,000 • Extend water conservation program 230,000 I Wastewater Service • Implement infiltration and inflow(1/1) reduction program 2 70,900 I • Expand pretreatment program 1 34,900 • Contract for sludge disposal 250,000 Whale Rock Commission I • Perform appraisal of Mainini property currently rented for groundwater ponds 12,000 • Fund increased power costs based on I projected increase in pumping requirements 25,000 Total public utilities 3 1,122,800 TRANSPORTATION • No operating program changes LEISURE, CULTURAL AND SOCIAL SERVICES Community Promotion • Increase funding to the Chamber of Commerce I and Visitors and Convention Bureau 12,100 Human Relations • Increase funding of HRC grants-in-aid 11,000 I Total leisure, cultural and social services 0 23,100 I H - 8 (a) I ' BUDGET SUPPLEW ;TS ISUMMARY OF OPERATING PROGRAM CHANGES ' Regular Positions Amount COMMUNITY DEVELOPMENT I Planning • Augment staffing to meet worklload requirements as approved during 1989-90 0 $71,000 ' GENERAL GOVERNMENT City Clerk Services I • Augment clerical staffing support to the Council, CAO, and City Clerk as approved during 1989-90 30,000 Financial Administration I • Continue administrative and financial support services to CCCJPA (insurance JPA) 1 21,400 Total general government 1 51,400 ITOTAL OPERATING PROGRAM CHANGES 4 $1,574,600 I I I 1 I I H - 8 (b) BUDGET SUPPLEML,4TS ' SUMMARY OF CAPITAL IMPROVEMENT PLAN CHANGES ' PUBLIC UTILITIES Water Service • Design Salinas Reservoir expansion $550,000 • Design treatment plant improvements 650,000 • Develop groundwater wells, phase III 2,350,000 • Defer distribution system improvements (400,000) ' Wastewater Service • Repair anaerobic digester no. 3 70,000 • Replace biofilter no. 2 70,000 ' • Purchase equipment required to implement the Ill reduction program 139,000 Whale Rock Reservoir ' • Improve pumping capability and conveyance system 868,000 Total public utilities 4,297,000 ' TRANSPORTATION Streets and Flood Control • Construct Higuera street bus turn-out 20,000 LEISURE, CULTURAL AND SOCIAL SERVICES ' Mission Plaza • Study, design, or construct Mission Plaza improvements (approved during 1989-90 mid-year review) 50,000 ' GENERAL GOVERNMENT Buildings I • Complete removal of asbestos from City Hall (approved during 1989-90 mid-year review) 143,000 • Complete installation of office systems ' furnishings in City Hall (approved during 1989-90 mid-year review) 95,000 Total general government 238,000 I TOTAL CAPITAL IMPROVEMENT PLAN CHANGES $4,605,000 I H - 9 + . AEETING AGENDA R EOC DATE ?3-fib ITEM # ECONOMIC OPPORTUNITY COMMISSION of San Luis Obispo County, Inc. 880 Industrial Way O San Luis Obispo. California 93401 O 805/544-4355 June 28, 1990 Denotes action by Lead Person Res nd by: Res 2rCAC Mayor Ron Dunn and Council Members rc�ty Atty. City of San Luis Obispo c -prig. P.O. Bog 8100 2 AG San Luis Obispo, CA 93403-8100 0(Fic6 Dear Mayor Dunn and Council Members: I would like to supplement the information that you have regarding the proposed Homeless Program budget for FY 90-91. This additional information is by way of clarifying the breadth of funding sources to the budget and the specific ways in which both Federal and State funding sources have allocated grant funding to the budget to date. This cost allocation plan (attached) will show you that City funds will be used to pay salaries to direct service personnel and to provide a contract for food services to the Shelter. The funding which has been secured to date (FESG and unoffically ESP) is allocated to specific expense categories and cannot be shifted to cover shortfalls in other areas of the budget. Additionally, I'd like you to be aware that in FY 89-90, we have served an average of 115 unduplicated persons each month for a projected total of 1,380 persons for the fiscal year. As the budget indicates, the cost per person per night of $17.95 is based on providing 20,075 nights of shelter during FY 90-91 (55 people per night for 365 days). Thank you all for your continued support of the homeless in San Luis Obispo. We look forward to answering any additional questions you may have on July 3. Sincerely, Eliza "Biz" Steinberg � �� Executive Director' a 19 ESmp S W 1 SUE SPO CA Attachment / JJ,M . Providing Community Action Programs to SLO County since 1955 May 1990 COST ALLOCATION FOR EMERGENCY SHELTER BUDGET FY 90-91 Total Budget $397,340 $120,000 $120,000 $84,958 $29,086 $43,296 Line Item City County FESG ESP EOG A. Fixed Costs $116,893 1. Modulars $27,701 2. Site Lease $24,192 3. Salvation Army $ 25,000 4. Food Contract $ 25,000 5. Clean./Maint, 15,000 B. Salaries $215,222* 87,011 87,011 $31.528 C. Expenses $36,038 1. Transportation 9,700 2,100 2. Supplies 3,500 3. Insurance 2,040 4. Utilities 16,698 5. Miscellaneous 21000 D. Services Center ($12,072*) 1. Expenses 2,400 2. Salary (9,672*) E.Administration $26,787 7,989 7,989 5,256 1,385 41168 * Including Services Center Manager 4F'TING AGENDA DA i 3/%�/"�/foITEM ir# ILY 950 L1 'a-00'n N. Department ®f Social Services COUNTY Or SAI.LUIS OBISPO 3220 SO.HIGUERA SAN LUIS OBISPO.CA 93401 THOMAS S.GANOE DIRECTOR PLEASE REPLY TO: ❑ 3220 So.Higuera,Suite 102 P.O.Box 8119 San Luis Obispo,CA 93403.8119 TO: Mayor Ron Dunin DATE: June 27, 1990 Chairwoman Evelyn Delany El ss'sCapistrano P.O.Drawer 1090 Atascadero.CA 93423 FROM: Ann Travers 1S23LorugbranchAve. Coordinator of Homeless Services Grover City.CA 63433 RE: Homeless Service Work Plan This is the work plan for Homeless Services for Fiscal Year 90/91 . The emphasis is to preserve existing services, develop new comprehensive services and expand services to other regions in the county. A. FY 90/91 HOMELESS SERVICES BUDGET. The budget total is $397,500.00. This budget funds three programs: the EOC Emergency Shelter, the Salvation Army Outreach and Case Management Program, and the new Direct Services Center. The Emergency Shelter Budget is based on a full capacity of 55 beds per night. The budget was designed to provide for the increased costs of a shelter site in San Luis Obispo. It is anticipated that some operating costs will increase; such as utilities and water. The ratio of staff to clients will also increase to promote better security at the site. Cost containment procedures were developed in two areas, food preparation and cleaning/laundry for a cost savings of $20,000.00. Also, the amounts of money from State and Federal Emergency Shelter Programs will double from $50,000.00 to $110,000.00. County and City monies will be used to pay staff costs. Funding sources are willing to pay operating expenses, but unwilling to pay staff costs at this time. EOC has applied for a grant from the state (ESP) to acquire the site and modul,ars at Orcutt Road when purchase options in the current leases could be activated (3/91) . The Salvation Army Outreach and Case Management Program provides services to the street homeless population. It receives matching funds from Salvation Army Headquarters. Salvation Army has applied for a grant from HHS to expand its case management services. * Denotes action byLnes Tperloll� ,R�-,e/spond by: IL�7 RECEIVED 00ur1CII 9 CAO Y City Atty. J0 2 7(� Clem-prig. � -71 . AZAO CITY CLERK 7:7' SAN LUIS OBISPO,CA ��rGE WORK PLAN FOR HOMELESS SERVICES FY 90/91 The Direct Service Center will open this summer at the house on the shelter site. It will provide office space for community agency staff to provide services to the street and shelter populations. Long-term problem solving is the means to enable homeless persons to achieve self sufficiency. The Service Center will be the entry point for this process to begin. EOC has applied for a grant from State DEO to provide start-up costs and staff for the Service Center. Percentage by Source County $120,000 30% Salvation Army, salaries/fringe, administrative costs. City $120,000 30%: Food contract, salaries/fringe, administrative costs EOC $157,500 40%: Daily operations, salaries/fringe, administrative costs $397.500 1000 B. COMPLETE TRANSITION BETWEEN TEMPORARY AND PERMANENT EMERGENCY SHELTER SITES The,.site preparation at Orcutt Road has progressed at a slower pace than anticipated. Depending upon volunteer labor from the trade specialists meant that each person was scheduled separately when paying jobs were not available. The lesson learned is that in any future construction or rehabilitation project labor costs be included for permit required work. There is also a need to upgrade the front facade of the site to conform to community surroundings. Landscaping and painting should be completed. The fencing and decking along the back facade is very attractive but cannot be seen from the street. EOC has applied for funds to complete front facade upgrading. C. EXPAND SERVICES TO OTHER REGIONS OF THE COUNTY. There is a need for north and south county to begin to take responsibility for the homeless within those regions. In an effort to promote a fair distribution of services throughout the county, the SLO Housing Authority has applied for a grant from HUD to acquire the Empire Inn in Atascadero to operate a transitional housing program for homeless families. HUD would provide matching funds for the first five years of operation. Also in the planning phase is a comprehensive apartment/supportive services program for single men and women. Apartments would be rented throughout the county and staff would provide case management and job development services. 2 WORK PLAN FOR HOMELESS SERVICES FY 90/91 D. RESEARCH FOR ADDITIONAL FUNDS FOR EXPANDING HOMELESS SERVICES WILL BE ON-GOING. For FY 90/91 grant applications have been submitted to: 1. Federal Emergency Management Agency Food and Shelter Program (FEMA) for food and homeless prevention assistance to community agencies. 2. Federal Emergency Shelter Grant Program (FESG) for the Emergency Shelter. 3. State Emergency Shelter Plan (ESP) for the Emergency Shelter. 4. Salvation Army for the Outreach/Case Management Program. 5. Department of Economic Opportunity (DEO) for the Emergency Shelter. 6. Department of Economic Opportunity Demonstration Program (DEO) for the Direct Service Center. 7. Department of Health and Human Services (HHS) for the Salvation Army Outreach/Case Management Program. 8. HOPE Foundation for the Emergency Shelter. 9. Commission for Children and Youth for the Emergency Shelter. 10. Department of Housing and Urban Development (HUD) for a transitional housing program for families. 11. Emergency Shelter Program (ESP) for permanent site control of the Emergency Shelter. 12. Department of Health and Human Services (HHS) for the development of an apartment program. E. DEFINE THE COUNTY HOMELESS PROBLEM. To date there is no centralized data collection system to define the number of homeless persons in the county or what services are being utilized. Each food program, shelter, and community agency keeps its own statistics. There is a need to centralize and quantify this information to develop a clear idea of who needs what. This data will be used to coordinate service delivery and to determine future community needs. The Pacific Gas and Electric Company has donated an IBM computer to the Emergency Shelter. Volunteer technical assistance will be sought to design software to create an ongoing data base system. A series of regional meetings will be conducted with local service providers to discover types of persons served, type of services, funding, and future needs. This will be used to begin development of comprehensive regional homeless services programs. 3 WORK PLAN FOR HOMELESS SERVICES FY 90/91 There will also be a series of meetings between shelter operators and service providers to effectively coordinate information and referral , and provide appropriate service delivery and provide technical assistance. cc: Members of San Luis Obispo City Council Members of San Luis Obispo Board of Supervisors Robert Hendrix, County Administrative Office John Dunne, City Manager Thomas Ganoe, Director Department of Social Services Susan Fuller, Principal Division Manager, Dept. of Social Services AT:kd 4 ►,wl 'i 9'°°'oAGENDA ,ill I' 7-3- a ITEM # (J-. cio s hr oBis v` ! po 990 Palm Street/Post Office Box 8100 • San Luis Obispo, A 93403 8100 Res nd by: until July 3, 1990 79CAO 9etY Atty. 4 [f�/lerk-0rig. MEMORANDUM QAa �iftw�d ,a,,ygrys r TO: City Council Q T. T G, VIA: Ken Hampian, Assistant City Administrative Officer FROM: Alison Lloyd, Administrative Analyst(D'— SUBJECT: EOC 1990-91 Budget Request It has come to my attention that the staffing portion of EOC's 1990-91 budget request may be unclear. Chapter 17.08. 110 (B) of the City's Zoning Regulations specifies that "the shelter shall provide at least one qualified on-site supervisor at all times, plus one additional supervisor for each ten occupants beyond twenty. " EOC's budget request includes a Shelter Supervisor, two Shelter Workers, and two Shelter Aides in addition to the Homeless Services Supervisor. Their shifts and responsibilites are listed below: 1. Shelter Supervisor This position has been scheduled to work the 3: 30 PM to midnight shift, but will also be On Call. Responsibilities include supervising shelter staff and volunteers, setting up the client intake system which entails establishing a file for each client (includes an agreement which has an eligibility requirement for community intervention every sixty days) , crisis intervention, orientation which includes an explanation of the shelter rules, overseeing the food service and ensuring that the sleeping accomodations are prepared each evening. 2. Shelter Worker There are two Shelter Worker positions. Each position has been scheduled to work one eight hour shift. The first shift will be from 4: 00 PM to midnight, the second shift will be from midnight until 8:00 AM. The Shelter Worker who works the second shift will also be the acting Shelter Supervisor. Since the Shelter Workers are E'®B�® classified as paraprofessionals, they will be R VV responsibile for interacting with clients on a one to one basis to provide counseling. ,JUL J 1994 3'0o p a. CITY CLERK SAN LUIS OBISPO,CA 1` I 3. Shelter Aide There are two Shelter Aide postions. Each has been scheduled to work one eight hour shift. The first shift will be from 4:OO PM to midnight, the second shift will be from midnight until 8:00 AM. The Shelter Aides are responsible for basic functions such as serving food, making the beds, light cleaning, driving, and assisting clients with bathing. 4. Homeless Services Supervisor This position has been scheduled to work from 8:00 AM until 5:00 PM but is also On Call. Responsibilities include managing all aspects of the homeless shelter program; supervision, counseling and crisis intervention, grant writing, program development, and acting as community liaison. Since both_ the Homeless Services Supervisor and the Shelter Supervisor are "On Call" in addition to their shifts, and since the Shelter Worker who works the second shift can be an acting supervisor, EOC determined that it was not necessary to budget for an additional supervisor position to meet the City's zoning requirements, even though the budget has been based on serving 54 clients.Due to the nature of the homeless shelter- program, however, it will be necessary to schedule staffing 7 days per week, 365 days of the year. Attached is a summary of paid staffing for the three primary shifts. These staffing levels are supplemented by varying levels of volunteer assistance. If you have further questions about EOC's 1990-91 budget request, I'll be happy to try to answer them. e\ccmm2 -! EOC STAFFING SUMMARY 8: 00 a.m. - 5:00 P.M. o Homeless Services Supervisor 4:00 p.m. - Midnight o Shelter Supervisor (starts at 3:30 p.m. ) o Shelter Worker o Shelter Aide (Homeless Services Supervisor On-Call) Midnight - 8:00 a.m. o Shelter Worker o Shelter Aide (Homeless Services Supervisor and Shelter Supervisor On-Call) Note: The Services Center Coordinator's salary will be paid through Federal Emergency Grant funds. This position will staff the Services Center program only.