HomeMy WebLinkAbout07/03/1990, 3 - ADOPTION OF THE 1990-91 BUDGET Alu,l�l v' f MATING DATE:
4►i�►�;�; II @U�,Ilul C) o san iuIs oBIspo 7-3.9a 97:bory
COUNCIL AGENDA REPORT �'Num".3
FROM: William C. Statler, Director of Financel �
SUBJECT: ADOPTION OF THE 1990-91 BUDGET
CAO RECOMMENDATION
Adopt a resolution approving amendments to the 1989-91 Financial
Plan and appropriating funds for the 1990-91 Fiscal Year.
OVERVIEW
The recommended changes to the 1989-91 Financial Plan and
Preliminary 1990-91 Budget have been previously reviewed and
approved by the Council. The enclosed Financial Plan Supplement.
and Preliminary 1990-91 Budget has been prepared to provide a
financial overview of the City's revenues, expenditures, and
changes in fund balance which incorporates these Council approved
changes. As reflected in the enclosed Preliminary 1990-91 Budget,
the total recommended appropriations for 1990-92 are $39,794,000
summarized as follows:
Operating Programs $271670,700
Debt Service 2,1501700
Capital Outlay 9,972,600
Total $39,794,000
Based on projected revenues and beginning fund balances, adequate
resources are available to fund the recommended appropriations and
maintain fund balances at policy levels.
BACKGROUND
Under the City's two-year financial plan process, the 1989-91
Financial Plan establishes the primary policy, program, and
financial guidelines to be used in preparing the 1990-91 Budget.
Although budgets are adopted annually under the two-year plan
concept, it is intended that appropriations in the second year of
the plan will be based upon the framework and foundation developed
during the two-year planning and budgetary process.
In preparation for the final adoption of the 1990-91 Budget, the
following reviews and meetings have been held by the Council:
e Mid-year budget review including discussion
of revenue trends and approval of
expenditure changes for 1990-91 March 6, 1990
• Consideration of the budget calendar and
review process for 1990-91 April 17, 1990
• Consideration of revenue requirements for
the Water and Sewer Funds May 8, 1990 •T
RECEIVE
JUN 2 51990
¢ANLU1S 'T�po is
.UIS
181111X.111N city of San Yui s OBISPO
WIrms COUNCIL AGENDA REPORT
• Further discussion and consideration of
Water Fund revenue requirements June 12, 1990
• Approval of expenditure changes to the
1989-91 Financial Plan and 1990-91 Budget June 12, 1990
• Approval of expenditure changes related to
BRC grants-in-aid and promotional
contracts June 19, 1990
PRELIMINARY BUDGET ORGANIZATION
The Preliminary 1990-91 Budget document uses the same format as the
1989-91 Financial Plan and is organized into the following eight
sections:
Section A - Introduction
Summarizes the purpose and format of the Preliminary Budget
document.
section B - Policies and objectives
Highlights any changes to the 1989-91 Financial Plan policies
and objectives. For 1990-91, the only change is the
distribution of all parking fines to the Parking Fund as
previous authorized by the Council by adoption of Ordinance
No. 1165 on April 4, 1990.
Section C - Budget Graphics and summaries
Provides simple graphs and tables which highlight key
financial relationships and summarize the overall budget
document.
Section D - Operating Programs
Presents the operating budget at the function, operation, and
program levels.
Section E - Capital Improvement Plan
Summarizes Capital Improvement Plan expenditures by function
and funding source.
Section P - Debt service Requirements
Summarizes the City's existing debt service obligations.
Section G - Changes in Fund Balance
Provides an individual summary of revenues, expenditures, and
changes in fund balance for each of the City's fifteen
operating funds. �
3.
� i i��illllfllllf° 9IUIil C1-W Or San Luis OsispO
COUNCIL AGENDA REPORT
Section H - Budget Supplements
Provides summaries of revenues by major category and source
(all funds combined) ; authorized regular employees by
department; and operating program and CIP project changes for
1990-91 since the adoption of the 1989-91 Financial Plan.
SUMMARY
As noted previously, the Preliminary 1990-91 Budget is based on the
foundation and framework established in the 1989-91 Financial Plan.
Since its adoption, the Council has approved limited changes to the
1990-91 expenditure plan which have been incorporated into the
Preliminary 1990-91 Budget. Accordingly, it is recommended that
the Council adopt a resolution approving appropriations for 1990-
91 in accordance with the Preliminary 1990-91 Budget.
WCS:slt
Attachment:
Resolution approving amendments to the 1989-91 Financial Plan and
appropriating funds for the 1990-91 Fiscal Year.
Enclosure:
1989-91 Financial Plan Supplement and Preliminary 1990-91 Budget.
3 .3
RESOLUTION NO. (1990 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
ADOPTING APPROPRIATIONS FOR THE 1990-91 FISCAL YEAR
WHEREAS, the City Council adopted the 1989-91 Financial Plan
on July 24, 1989 which established comprehensive financial and
Policy guidelines for the 1989-90 and 1990-91 Fiscal Years; and
WHEREAS, the 1989-91 Financial Plan included appropriation
estimates for Fiscal' Year 1990-91; and
WHEREAS, the City Council has reviewed proposed changes to the
1989-91 Financial Plan to be effective for Fiscal Year 1990-91
after scheduled public budget study sessions and hearings held
between March 5, 1990 and July 3, 1990; and
WHEREAS, the City Administrative Officer has submitted the
1989-91 Financial Plan Supplement and Preliminary 1990-91 Budget
to the Council for their review and consideration.
NOW, THEREFORE, be it resolved by the Council of the City of
San Luis Obispo that the Operating, Debt Service, and Capital
Budget for the Fiscal Year beginning July 1, 1990 and ending June
30, 1990 is hereby adopted as follows:
Operating Debt service Capital
Public Safety $81784,300 -0- $ 855,600
Public Utility 5,876,200 $ 679,700 5,425,000
Transportation 21542,600 11402,000 21745,000
Leisure, Cultural, and
Social Services 3,338,200 69,000 559,000
Community Development 20794,500 -0- 30,000
General Government 4.334.900 -0- 358 .000
O TOTAL 27,670,700 $2,150,700 $9,972,600
3 '
i
Resolution No. (1990 Series)
Page 2
On motion of , seconded by
and on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
1990.
Mayor Ron Dunin
ATTEST:
City Clerk
APPROVED:
Cit Administ ative Of icer-
CItY&AttorndyT
Director of Finance
-0-5
3
��iil�illllill IIIIIIIIIII����)��illll ►IIII ���� 01111V Of S- An WIS ®
990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403-8100
June 28, 1990
MEMORANDUM
TO: Manageme t Team
FROM; P V s, City Clerk
SUBJ : m 1 _B e Material July 3. 1990 Regular
Meetina Item No. 3
The. attached "Preliminary Budget Fiscal year 1990-91" is an
a supplement to Item No. 3, ".1990-91 Budget, " on the July 3, 1990
Council agenda.
PV: klc
Attachment
' 1989-91 FINANCIAL PLAN
MEETING ��_ AGENDA
Preliminary Budget DATE ;ALS ITEM #
Fiscal Year 1990-91
I `
a^�
f
.. ^..r
r s..
W
,a ca
f City of San Luis Obispo, California RE C r t V E D
GtrR'` Cd
ISANLU�n��
I
1989-91 FINANCIAL PLAN SUPPLEMENT &
PRELIMINARY 1990-91 BUDGET
RON DUNIN, MAYOR
JERRY REISS, VICE-MAYOR
PENNY KAPPA, COUNCIL MEMBER
PEG PINARD, COUNCIL MEMBER
BILL ROALMAN, COUNCIL MEMBER
John Dunn, City Administrative Officer
Prepared by the Department of Finance
William C. Statler, Director of Finance/City Treasurer
CITY OF SAN LUIS OBISPO
State of California
c
i
rTABLE OF CONTENTS
Section A
Introduction A-1
Section B
Policies and Objectives B-1
Section C
Budget Graphics and Summaries
Total Operating, Capital, and Debt Service Expenditures C-1
Operating Program Expenditures by Function C-2
Operating Program Expenditures by Type C-3
Capital Outlay Expenditures C-4
Debt Service Expenditures C-5
Revenues by Source C-6
Authorized Regular Positions C-7
Section D
E Operating Programs
Overview D-1
Operating Expenditures by Function D-2
Operating Expenditures by Program D-3
Public Utilities D-4
Public Safety D-5
Transportation D-6
Leisure, Cultural, and Social Services D-7
Community Development D-8
! General Government D-9
` Section E
Capital Improvement Plan (CIP)
Overview E-1
CIP Expenditures by Function E-2
CIP Expenditures by Source E-3
Section F
Debt Service Requirements
Overview F-1
Debt Service Expenditures by Source F-2
TABLE OF CONTENTS (continued)
Section G
Changes in Fund Balance
General Fund G-1
Special Revenue Funds
Library Fund G-2
Business Improvement Area (BIA) Fund G-3
Gas Tax Fund G-4
Transportation Development ACT (TDA - Article 8) Fund G-5
Revenue Sharing Fund G-6
Capital Project Funds
Capital Outlay Fund G-7
Parkland Development Fund G-8
Equipment Replacement Fund G-9
Debt Service Fund G-10
Enterprise Funds
Water Fund G-11
Sewer Fund G-12
Parking Fund G-13
Transit Fund G-14
Agency Fund - Whale Rock Commission G-15
Section H
Budget Supplements
Overview H-1 ,
Revenues by Major Categories and Source H-2
Authorized Regular Positions by Department H-4
Summary of 1989-91 Financial Plan Changes
Operating Programs H-8
Capital Improvement Plan Projects H-9
rl
J
J
- ii -
Section A
Introduction
i
r
i
1
l
I
l�
I
INTRODUCTION
1 Under the City's two-year financial plan process, the 1989-91
Financial Plan establishes the primary policy, program, and
financial guidelines to be used in preparing the 1990-91 Budget.
Although budgets are adopted annually under the two-year plan
` concept, it is intended that appropriations in the second year of
the plan will be based upon the framework and foundation developed
during the two-year planning and budgetary process.
Although this supplement to the 1989-91 Financial Plan follows the
same format as its parent document, only significant changes in
polices, program goals, and financial trends have been noted in
this supplement, with references provided as appropriate to the
original 1989-91 Financial Plan.
In accordance with the 1989-91 Financial Plan format the
Preliminary 1990-91 Budget and Financial Plan Supplement document
is organized into the following eight sections:
Section A - Introduction
Summarizes the purpose and format of the Preliminary Budget
document for Fiscal Year 1990-91.
Section B - Policies and objectives
Highlights any changes to the 1989-91 Financial Plan policies and
` objectives.
r Section C - Budget Graphics and Summaries
I Provides simple graphs and tables which highlight key financial
relationships and summarize the overall budget document.
Section D - Operating Programs.
Presents the operating budget at the function, operation, and
program levels.
Section 8 - Capital Improvement Plan
Summarizes Capital Improvement Plan (CIP) expenditures by function
and funding source.
Section F - Debt Service Requirements
Summarizes the City's existing debt services obligations.
Section G - Changes in Fund Balance
Provides an individual summary of revenues, expenditures, and
changes in fund balance for each of the City's fifteen operating
funds.
Section H - Budget Supplements
Provides summaries of revenues by major category and source (all .
funds combined) ; authorized regular employees by department; and
operating program and CIP project changes for 1990-91 since the
adoption of the 1989-91 Financial Plan.
r
A-1
1
This pagc intcntionally lcft blank
A-2
6
Section B
Policies and Objectives
I
l
f
I
I
t
I
I
P
I
I
POLICES AND OBJECTIVES
The overall goal of the City's Financial Plan is to establish and
maintain effective management of the City's financial resources.
Formal statements of budgetary policies and major objectives
provide the foundation for achieving this goal. Accordingly, this
section outlines the policies used in guiding the preparation and
management of the City's 1989-91 Financial Plan and the major
�{ objectives to be accomplished. This section of the original 1989-
91 Financial Plan Document is composed of four major parts:
r • General Budget Policies
a New Significant Policies
a Council Work Program
• Management Team Objectives
No major changes have been made to the policies and objectives
identified in the original 1989-91 Financial Plan. However,
limited changes been made to the Revenue Distribution and Fund
Balance Designation sections of the General Budget Polices:
Revenue Distribution - Parking Fines
`1 Under the Parking Management Plan developed in October 1987,
parking fines were allocated 50% to the General Fund and 50% to the
Parking Fund. Effective with the beginning of Fiscal Year 1990-
91, all parking fines will be allocated to the Parking Fund in
accordance with Ordinance No. 1165 adopted by the Council on
April 4, 1990.
Fund Balance Levels - Water Enterprise Fund
It is the City's policy to maintain fund balances of at least 20%
of operating expenditures in the General and Enterprise Funds. Due
to new operating and capital requirements in the Water Fund
combined with reduced revenues under 35% mandatory conservation,
additional water revenues are required. In conjunction with a
planned rate increase of 59.5%, the draw down of water fund
balances to a 10% level in the Water Fund is projected during 1990-
91 to meet this need. As fund balances are set at the 20% level
to accommodate financial downturns, contingencies for unseen
operating and capital needs, and cash flow requirements, use of
fund balances to the 10% level is appropriate under current
circumstances.
�, B-1
'1
I
1
This pagc intcntionally lcft blank ,
B-2 ,
Section C
� Budget Graphics and Summaries
P
r
t
i
t
t
t
r
r
t
i
' 1990-91 BUDGET " $40,662,000
OPERATING
$ 27,670,700 CAPITAL
27% $ 10,840,600
6896
6%
C
DEBT SERVICE
C $ 2,160,700
C - 1
1990-91 OPERATING BUDGET ' $27,670,700
PUBLIC SAFETY
PUBLIC UTILITIES
32%
21%
1
TRANSPORTATION GENERAL
,2% 10% GOVERNMENT
LEISURE, CULTURAL & COMMUNITY
SOCIAL SERVICES DEVELOPMENT
i
C-2 i�
1990-91 OPERATING BUDGET ' $27,670,700
t. STAFFING
62%
13% gr,
23%
iMINOR CAPITAL
CONTRACT SERVICES
C OTHER OPERATING
EXPENDITURES
t
C-3
C
1990-91 CAPITAL OUTLAY BUDGET ' $10,840,600
J
1
PUBLIC UTILITIES COMMUNITY DEVELOPMENT
(lose than W
LEISURE, CULTURAL &
59%
6% SOCIAL SERVICES
25%
3% 8%
TRANSPORTATION
GENERAL PUBLIC a
GOVERNMENT SAFETY
C - 4
1990-91 DEBT SERVICE BUDGET " $2,150,700
TRANSPORTATION
65%
32%
3
LEISURE, CULTURAL PUBLIC UTILITIES
& SOCIAL SERVICES
1
C-5
1990-91 ESTIMATED REVENUES " $33,936,000
SALES & USE TAX
OTHER TAXES
19%
15% PROPERTY TAX
,2%
SUBVENTIONS
& GRANTS 9%
7%
5% OTHER REVENUES
INVESTMENTS 4% 29%
& PROPERTY
SERVICE CHARGES
ENTERPRISE REVENUES
i
C - 6
1990-91 AUTHORIZED REGULAR POSITIONS - 326.1
U
PUBLIC SAFETY
41%
PUBLIC UTILITIES
14%
16%
7%
g% 13% GENERAL
TRANSPORTATION GOVERNMENT
t LEISURE, CULTURAL &
SOCIAL SERVICES COMMUNITY DEVELOPMENT
I
l
C-7
J
"I
1
J
a
1
. I
This page intentionally left blank
C-8
. ,
zwr_ l�.
AdLML
AdA
TOPR C
a �II q_ Cl
V 1
i
_ r r
� - a
I� OPERATING PROGR__nAS
OVERVIEW
The operating programs described in this section of the Financial Plan form the City's basic
organizational units, provide for the delivery of essential services, and allow the City to
accomplish the following tasks:
D • Establish policies and goals which define the nature and level of services required.
o List suitable activities for delivering services.
o Propose objectives for improving the delivery of services.
m Identify and appropriate the resources required to conduct activities and accomplish
objectives.
The City's operating expenditures are organized into the following hierarchical categories:
Function- The highest level of summarization used in the City's financial plan,
the "function" classification represents a grouping of related operations and programs
which may cross organizational (departmental) boundaries and aimed at accomplishing a
broad goal or accomplishing a major service. The six functions in the financial plan are:
o Public Safety o Leisure, Cultural, and Social Services
• Public Utilities s Community Development
• Transportation • General Government
Operation- A grouping of related programs within a functional area such as police
protection within Public Safety or water service within Public Utilities.
Program- A grouping of related activities organized to accomplish basic goals and
objectives.
Activity- A specific service performed within a program in the pursuit of its
objectives and goals.
The following is an example of the relationship between functions, operations, programs, and
activities:
FUNCTION Public Utilities
OPERATION Water Service
PROGRAM Water Treatment
` ACTIVITY Laboratory Analysis
I D-1
OPERATING PRO& .MS
EXPENDITURES BY FUNCTION
1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET REQUESTED
PUBLIC SAFETY
Police Protection 3,826,700 3,972,800 4,539,100 4,919,500
Fire and Environmental Safety 3,102,500 3,139,200 3,991,600 3,864,800
Total Public Safety 6,929,200 7,112,000 8,530,700 8,784,300
PUBLIC UTILITIES
Water Service 2,098,400 2,756,400 3,388,300 3,460,400
Wastewater Service 922,400 1,061,400 1,199,300 1,831,600
Whale Rock Reservoir 418,700 498,000 550,900 584,200
Total Public Utilities 3,439,500 4,315,800 5,138,500 5,876,200
TRANSPORTATION
Streets and Flood Control 1,351,300 1,188,200 1,412,000 1,455,400
Parking 246,100 478,600 539,500 609,300
Municipal Transit System 367,700 381,200 533,700 477,900
Total Transportation 1,965,100 2,048,000 2,485,200 2,542,600
LEISURE, CULTURAL&SOCIAL SERVICES
Parks and Recreation
Commissions and Committees 1,900 1,600 3,200 3,300
Recreation and Aquatic Programs 978,600 1,103,800 1,265,200 1,297,700
Maintenance Services 888,700 1,021,700 1,277,200 1,283. �0
Golf Course Operations and Maintenance 188,900 231,200 256,200 264,900
City/County Library 800 5,200 13,000 11,700
Community Promotion 208,000 249,900 311,700 279,800
Human Relations 214,500 234,800 212,900 197,300
Total Leisure, Cultural &Social Services 2,481,400 2,848,200 3,339,400 3,338,200
i
r
D-2
OPERATING PROW " AS
p EXPENDITURES BY FUNCTION
u 1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET REQUESTED
COMMUNITY DEVELOPMENT
Planning 727,100 833,600 1,469,500 1,121,800
Construction Development
` Engineering 699,100 782,900 997,200 984,400
U Building and Safety 389,100 389,500 541,700 538,900
Economic Development
Business Improvement Area (BIA) 124,400 122,600 148,800 149,400
n Total Community Development 1,939,700 2,128,600 3,157,200 2,794,500
U GENERAL GOVERNMENT
Legislation and Policy 56,100 82,800 101,700 98,100
General Administration
City Administrative Officer 253,200 288,200 418,500 443,500
Public Works Administration 283,500 343,900 354,700 331,800
Legal Services 167,300 190,900 284,000 209,800
City Clerk 216,100 255,600 303,700 287,100
Organizational Support Services
Financial Administration 655,200 776,600 785,400 851,800
Personnel Administration 317,900 307,300 411,000 373,300
Information Systems Management 26,700 41,400 65,200 65,000
Other Support Services 905,800 523,900 877,700 949,000
Buildings and Equipment 483,300 641,300 725,400 725,500
Total General Government 3,365,100 3,451,900 4,327,300 4,334,900
TOTAL OPERATING EXPENDITURES 20,120,000 21,904,500 26,978,300 27,670,700
i
D-3
OPERATING PROW MS
EXPENDITURES BY PROGRAM-PUBLIC SAFETY
1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET REQUESTED
POLICE PROTECTION
Administration 373,800 340,700 418,600 499,700
Investigative Services 525,900 549,300 631,600 701,800
Patrol Services 2,161,300 2,338,400 2,544,500 2,730,900
Support Services 765,700 744,400 944,400 987,100 '
Total Police Protection 3,826,700 3,972,800 4,539,100 4,919,500
FIRE AND ENVIRONMENTAL SAFETY
Administration 238,500 215,200 327,200 264,700
Emergency Response 2,229,900 2,319,900 2,676,400 2,661,900
Hazard Prevention 256,600 244,800 376,800 412,200
Training 122,200 136,600 179,100 170,200
Technical Services 232,300 211,100 274,300 248,800
Disaster Preparedness 23,000 11,600 95,800 45,000
Hazardous Waste Collection 62,000 62,000
Total Fire and Environmental Safety 3,102,500 3,139,200 3,991,600 3,864,800
TOTAL PUBLIC SAFETY $6,929,200 $7,112,000 $8,530,700 $8,784,300
i
r
1
1
D-4
OPERATING PROW .AS
EXPENDITURES BY PROGRAM-PUBLIC UTILITIES
1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET REQUESTED
WATER SERVICE
Water Source of Supply 804,400 1,103,200 1,072,400 921,500
Well Operations 0 0 359,900 500,000
Power Generation 5,400 30,300 17,100 16,500
Water Treatment 617,800 602,100 746,800 768,200
Water Distribution 295,600 328,300 441,100 433,800
Water Conservation 120,900 60,200 268,800 335,300
Water Customer Service 124,900 165,500 225,100 225,600
Water Administration and Engineering 129,400 466,800 257,100 259,500
Total Water Service 2,098,400 2,756,400 3,388,300 3,460,400
SEWER SERVICE
Wastewater Collection 250,700 238,600 272,300 355,200
Wastewater Pretreatment 81,400 101,900
n Wastewater Treatment and Disposal 619,700 581,300 701,200 1,225,800
lug Wastewater Administration and Engineering 52,000 241,500 144,400 148,700
Total Sewer Service 922,400 1,061,400 1,199,300 1,831,600
WHALE ROCK RESERVOIR
Reservoir Operations 401,200 478,000 529,700 562,500
Fishing Program 17,500 20,000 21,200 21,700
Total Whale Rock Reservoir 418,700 498,000 550,900 584,200
TOTAL PUBLIC UTILITIES $3,439,500 $4,315,800 $5,138,500 $5,876,200
D-5
OPERATING PROG! .. AS
EXPENDITURES BY PROGRAM—TRANSPORTATION
1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET REQUESTED
STREETS AND FLOOD CONTROL
Streets - Pavement 628,700 498,000 552,300 572,900
Streets - Traffic Signals and Street Lights 301,700 0 350,400 357,900
Streets - General 346,200 645,000 442,100 455,800
Flood Control 74,700 45,200 67,200 68,800
Total Streets and Flood Control 1,351,300 1,188,200 1,412,000 1,455,400
PARKING
Operations, Maintenance, and Enforcement 246,100 478,600 539,500 609,300
MUNICIPAL TRANSIT SYSTEM
Operations and Maintenance 367,700 381,200 533,700 477,900
TOTAL TRANSPORTATION $1,965,100 $2,048,000 $2,485,200 $2,542,600
a
i
1
D-6
OPERATING PROGR. ."Vis
EXPENDITURES BY PROGRAM-LEISURE CULTURAL & SOCIAL SERVICES
1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET REQUESTED
PARKS AND RECREATION
Commissions & Committees 1,900 1,600 3,200 3,300
' Recreation Programs
General Recreation Programs 802,200 922,700 1,072,500 1,102,400
Aquatics Program 176,400 181,100 192,700 195,300
Maintenance Services
Landscape and Park Maintenance 626,000 705,600 904,800 912,500
Swim Center Maintenance 111,100 113,800 129,500 109,900
Tree Maintenance 151,600 202,300 242,900 261,100
Golf Course Operations& Maintenance 188,900 231,200 256,200 264,900
Total Parks and Recreation 2,058,100 2,358,300 2,801,800 2,849,400
CITYICOUNTY LIBRARY
Library Building Maintenance 800 5,200 13,000 11,700
COMMUNITY PROMOTION
Promotional Coordinating Committee 1,300 1,600 1,000 1,000
Community Promotion Program 206,700 248,300 310,700 278,800
Total Community Promotion 208,000 249,900 311,700 279,800
HUMAN RELATIONS
Human Relations Commission 5,400 3,500 5,400 5,500
Human Relations Program 2.09,100 231,300 207,500 191,800
Total Human Relations 214,500 234,800 212,900 197,300
TOTAL LEISURE, CULTURAL, &
l SOCIAL SERVICES $2,481,400 $2,848,200 $3,339,400 $3,338,200
c
D-7
OPERATING PROGhAMS
EXPENDITURES BY PROGRAM-COMMUNITY DEVELOPMENT
1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET REQUESTED
PLANNING
Commissions and Committees 63,300 62,700 184,300 172,800
Current& Advanced Planning& Enforcement 663,800 770,900 1,285,200 949,000
Total Planning 727,100 833,600 1,469,500 1,121,800
CONSTRUCTION DEVELOPMENT
Engineering 699,100 782,900 997,200 984,400
Building and Safety 389,100 389,500 541,700 538,900
Total Construction Development 1,088,200 1,172,400 1,538,900 1,523,300
ECONOMIC DEVELOPMENT
Business Improvement Area (BIA) 124,400 122,600 148,800 149,400
TOTAL COMMUNITY DEVELOPMENT $1,939,700 $2,128,600 $3,157,200 $2,794,500
i
n
D-8 J
OPERATING PROGF AS
EXPENDITURES BY PROGRAM-GENERAL GOVERNMENT
1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET REQUESTED
' LEGISLATION AND POLICY
City Council 56,100 82,800 101,700 98,100
GENERAL ADMINISTRATION
City Administrative Officer 253,200 288,200 418,500 443,500
Public Wor,:s Administration 283,500 343,900 354,700 331,800
ITotal General Administration 536,700 632,100 773,200 775,300
LEGAL SERVICES
City Attorney 167,300 190,900 284,000 209,800
CITY CLERK SERVICES
I Administration and Records 195,600 237,700 282,400 273,600
Elections 20,500 17,900 21,300 13,500
Total City Clerk Services 216,100 255,600 303,700 287,100
ORGANIZATIONAL SUPPORT SERVICES
Financial Administration 655,200 776,600 785,400 851,800
Personnel Administration 317,900 307,300 411,000 373,300
Information Systems Management 26,700 41,400 65,200 65,000
Other Support Services 905,800 523,900 877,700 949,000
Total Organizational Support Services 1,905,600 1,649,200 2,139,300 2,239,100
BUILDINGS AND EQUIPMENT
Building Maintenance 311,300 313,300 400,200 401,200
Vehicle and Equipment Maintenance 172,000 328,000 325,200 324,300
Total Buildings and Equipment 483,300 641,300 725,400 725,500
rTOTAL GENERAL GOVERNMENT $3,365,100 $3,451,900 $4,327,300 $4,334,900
I
I
D-9
1
This pagc intcntionally Ictt blank
D-10
� Section E
Capital Improvement Plan
f
I
F
I
I
CAPITAL IMPROVEMENT PLAN
All of the City's construction projects and capital purchases
(other than vehicles or equipment acquired through the Equipment
Replacement Fund) which cost more than $10, 000 are included in the
` Capital Improvement Plan. (Minor capital outlays of $10,000 or less
e are included with the operating program budgets. ) Through the
Capita_ Improvement Plan (CIP) , the City systematically plans,
schedules, and finances capital projects to ensure cost-
effectiveness and conformance with established policies. The CIP
is a four year plan organized into the same functional groupings
used for the operating programs:
• Public Safety
• Public Utilities
• Transportation
e Leisure, Cultural, and Social Services
• Community Development
s General Government
The CIP section of the 1989-91 Financial Plan provides a
comprehensive summary of the phasing, cost, funding source, and
description of each CIP project. The CIP section also discusses the
organization of the City's CIP and the City's capital
appropriation policy. The following schedules have been included
in this document as supplements to the 1989-91 Financial Plan CIP:
• Summary of Capital Improvement Plan expenditures by function
and operation for 1989-90 and 1990-91, including approved
adjustments from the 1989-91 Financial Plan.
• Summary of Capital Improvement Plan expenditures by funding
source for 1989-90 and 1990-91, including adjustments from
the 1989-91 Financial. Plan.
A summary of individual CIP project changes is provided in
Section H (Budget Supplements) of the supplement.
l
1
L E-1
CAPITAL IMPROVEMF"T PLAN
CAPITAL IMPROVEMENT PLAN EXPENDITURES BY FUNCTION
1990-91 PROPOSED
1989-90 1989-91 Proposed 1990-91
BUDGET Financial Plan Adjustments BUDGET
PUBLIC SAFETY
Police Protection $35,000 $0 $0 $0
Fire and Environmental Safety 2,900,000 195,000 195,000
Total Public Safety 2,935,000 195,000 0 195,000
PUBLIC UTILITIES
Water Service 1,425,000 484,000 3,150,000 3,634,000
Wastewater Service 31,070,000 1,437,000 279,000 1,716,000
Whale Rock Reservoir 868,000 868,000
Total Public Utilities 32,495,000 1,921,000 4,297,000 6,218,000
TRANSPORTATION I
Streets and Flood Control 1,827,000 1,540,000 20,000 1,560,000
Parking 65,000 1,000,000 1,000,000
Total Transportation 1,892,000 2,540,000 20,000 2,560,000
LEISURE, CULTURAL AND
SOCIAL SERVICES
Parks and Recreation 1,228,000 459,000 459,000
Mission Plaza 50,000 50,000 50,000
Cultural Facilities 1,530,000
Total Leisure, Cultural and
Social Services 2,808,000 459,000 50,000 509,000
GENERAL GOVERNMENT
Buildings 635,000 120,000 238,000 358,000
Total General Government 635,000 120,000 238,000 358,000 +
TOTAL CIP EXPENDITURES $40,765,00.0 $5,235,000 $4,605,000 $9,840,000
Includes approved Mid-Year Budget Review changes of$270,000.
E - 2
CAPITAL IMPROVEME " PLAN
CAPITAL IMPROVEMENT PLAN EXPENDITURES BY SOURCE
' 1990-91 PROPOSED
1989-90 1989-91 Proposed 1990-91
BUDGET Financial Plan Adjustments BUDGET
CAPITAL OUTLAY FUND
' Grants $43,000 $0 $0 $0
Resident Park Fees 60,000 20,000 0 20,000
Zone 9 Reimbursements 25,000 0 0 0
Debt Financing 3,800,000 0 0 0
Other Sources 3,751,000 2,231,000 308,000 2,539,000
Total Capital Outlay Fund 7,679,000 2,251,000 308,000 2,559,000
PARKLAND DEVELOPMENT FUND
Park In-Lieu Fees 424,000 63,000 0 63,000
Grants 85,000 0 0 0
Donations 17,000 0 0 0
Total Parkland Deveopment Fund 526,000 63,000 0 63,000
ENTERPRISE FUNDS
Water Fund 1,425,000 484,000 3,150,000 3,634,000
Sewer Fund
Debt Financing 30,564,000 1,110,000 0 1,110,000
Other Sources 506,000 327,000 279,000 606,000
Parking Fund 65,000 1,000,000 0 11000,000
Total Enterprise Funds 32,560,000 2,921,000 3,429,000 6,350,000
AGENCY FUND
Whale Rock Reservoir 0 0 868,000 868,000
TOTAL CIP EXPENDITURES $40,765,000 $5,235,000 $4,605,000 $9,840,000
Includes approved Mid-Year Budget Review changes of$270,000.
E - 3
r
i
This page intentionally left blank
E-4
I
I Section F
Debt Service Requirements
DEBT SERVICE REG REMENTS
iOVERVIEW
This section summarizes the debt service obligations of the City as of the beginning of the
1989-91 Financial Plan period (July 1, 1989). These obligations represent the City's annual
installment payments of principal and interest for previous capital improvement plan projects
or acquisitions funded through debt financings. The following is a description of each lease
or bond obligation existing at July 1, 1989, which is followed on the next page by a summary
of annual debt service requirements for 1987-88, 1988-89, 1989-90, and 1990-91.
1959 Whale Rock Reservoir General Obligation Bonds - Series A and B
• Purpose: To finance the construction of the City's share of the Whale Rock Reservoir
t and Dam.
r • Maturity Date: 1999
• Interest Rate: 3.75% to 4.00%
• Original Principal Amount: $3,900,000
• July 1, 1989 Principal Outstanding: $1,685,000
• Funding Source: Water Fund
1985 Computer Lease
• Purpose: To finance the acquisition of an IBM System 36 Computer for financial
t management applications.
r • Interest Rate: 9.79%
• Maturity Date: 1989
• Original Principal Amount: $143,800
• July 1, 1989 Prinicipal Outstanding: $31,200
• Funding Source: Debt Service Fund
1986. Lease Revenue Bonds
• Purpose: To finance the construction of parking structures ($5,758,400), as well as
I road improvements and facility acquisitions ($4,450,000).
• Interest Rate: 4.25% to 8.25%
• Maturity Date: 2006
I• • Original Principal Amount: $13,970,000
• July 1, 1989 Principal Outstanding: $13,360,000
• Funding Source: Debt Service and Parking Funds
II1988 Water Certificates of Participation
• Purpose: To finance the construction of various water system improvements:
I� source of supply projects ($575,000); treatment projects ($1,739,000); and
distribution system projects ($2,050,000).
• Interest Rate: 6.70% to 7.25%
• Maturity Date: 2008
I� • Original Principal Amount: $5,000,000
• July 1, 1989 Principal Outstanding: $4,880,000
• Funding Source: Water Fund
I� Other Debt Financings
I� The 1959 sewer revenue bonds, 1963 water revenue bonds, and the 1984 Corporation Yard lease
indicated in the following page were fully matured as of July 1, 1989.
II F-1
DEBT SERVICE REQuIREMENTS
SUMMARY OF ANNUAL PAYMENTS BY SOURCE.
1987-88 1988-89 1989-90 1990-91
ACTUAL BUDGETED REQUESTED PROPOSED
DEBT SERVICE FUND
1984 Corporation Yard Lease
Principal $ 486,700 $ 534,200 $ $
Interest 99,900 52,200
1985 Computer Lease
Principal 26,000 28,600 31,200
Interest 8,400 5,800 3,200
1986 Lease Revenue Bonds
Principal 115,000 143,200 150,000 160,000
Interest 378,900 398,800 389,000 381,000
Total Debt Service Fund $1,114,900 $1,162,800 $ 573,400 $ 541,000
WATER FUND
1959 Water Bonds - Series A
Principal 99,000 100,000 105,000 110,000
Interest 57,900 54,000 50,000 47,000
1959 Water Bonds - Series B
Principal 30,000 30,000 30,000 30,000
Interest 18,200 17,100 16,000 15,000
1963 Water Revenue Bonds
Principal 70,000
Interest 1,200
1988 Certificates of Participation
Principal 120,000 130,000 140,000
Interest 177,200 346,400 337,700
Total Water Fund 276,300 498,300 677,400 679,700
SEWER FUND I
1959 Sewer Revenue Bonds
Principal 40,000
Interest 1.400
Total Sewer Fund 41,400
PARKING FUND I
1986 Lease Revenue Bonds
Principal 241,800 .255,000 275,000
Interest 710,700 686,300 673.000 655,000
Total Parking Fund 710,700 928,100 928,000 930,000
TOTAL DEBT SERVICE J
REQUIREMENTS $2,143,300 $2,5899200 $29178,800 $2,150,700
F-2
i
Section G
Changes in Fund Balance
CHANGES IN FUND 41LANCE
GENERAL FUND
1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET PROPOSED
Revenues
Tax Revenues 11,829,100 12,590,900 12,655,400 13,170,400
Licenses and Permits 245,900 369,800 187,200 187,200
Fines and Forfeitures 420,600 464,000 .567,500 310,000
Investment and Property Revenues 755,300 780,300 646,000 646,000
Subventions and Grants 1,594,200 1,699,500 1,766,500 1,836,700
Service Charges 1,163,700 1,104,900 1,323,400 1,229,000
Other Revenues 53,100 41,600 1,151,000 903,000
Total Revenues 16,061,900 17,051,000 18,297,000 18,282,300
Expenditures
' Public Safety 6,929,200 7,112,000 8,530,700 8,784,300
Transportation 1,351,300 1,188,200 1,412,000 1,455,400
Leisure, Cultural, and Social Services 2,480,600 2,843,000 3,326,400 3,326,500
I Community Development 1,815,300 2,006,000 3,008,400 2,645,100
General Government 3,365,100 3,452,000 4,327,300 4,334,900
Total Program Expenditures 15,941,500 16,601,200 20,604,800 20,546,200
Reimbursed Expenditures (936,900) (814,600) (1,457,800) (1,528,300)
Total Expenditures 15,004,600 15,786,600 .19,147,000 19,017,900
Other Sources (Uses)
Operating Transfers In 256,200 234,000 954,800 900,700
Operating Transfers Out (530,200) (615,800) (751,300) (647,000)
Expenditure Savings 287,200 285,300
Total Other Sources(Uses) (274,000) (381,800) 490,700 539,000
I Revenues and Other Sources Over(Under)
Expenditures and Other Uses 783,300 882,600 (359,300) (196,600)
Fund Balance, Beginning of Year 3,405,300 4,188,600 5,071,200 4,711,900
1 Fund Balance, End of Year $4,188,600 $5,071,200 $4,711,900 $4,515,300
1
I
1
I G-1
CHANGES IN FUND ^ALANCE ,
LIBRARY FUND
1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET PROPOSED
Revenues
Tax Revenues 75,900 84,100 90,800 98,100
Investment and Property Revenues 2,800 4,900 10,000 2,500
Other Revenues 1,300
Total Revenues 78,700 89,000 102,100 100,600
Expenditures
Operating Programs:
Leisure, Cultural and Social Services 800 5,200 13,000 11,700
Capital Projects 125,000
Total Expenditures 125,800 5,200 13,000 11,700
Other Sources(Uses)
Operating Transfers Out (38,500) (38,500) (164,500) (88,900)
Revenues and Other Sources Over(Under)
Expenditures and Other Uses (85,600) 45,300 (75,400) 0
Fund Balance, Beginning of Year 115,700 30,100 75,400 0
Fund Balance, End of Year $30,100 $75,400 $0 $0
1
I
G-2 I
CHANGES IN FUND ' NLANCE
BUSINESS IMPROVEMENT AREA FUND
1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET PROPOSED
Revenues
I Tax Revenues 66,000 66,400 68,000 71,400
Investment and Property Revenues 5,400 4,900 7,500 4,500
Service Charges 24,500 32,100 38,000 38,000
Other Revenues 6,400 2,700 5,500 3,000
Total Revenues 102,300 106,100 119,000 116,900
lExpenditures
Community Development 124,400 122,600 148,800 149,400
ITotal Expenditures 124,400 122,600 148,800 149,400
Other Sources (Uses)
IOperating Transfer In 20,000 20,000 30,000 30,000
Revenues and Other Sources Over(Under)
Expenditures and Other Uses (2,100) 3,500 200 (2,500)
Fund Balance, Beginning of Year 44,000 41,900 45,400 45,600
IFund Balance, End of Year $41,900 $45,400 $45,600 $43,100
I
1
f
1
G-3
CHANGES IN FUND _,ALANCE
GAS TAX FUND
1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET PROPOSED
Revenues
Investment and Property Revenues 47,000 18,000
Subventions and Grants
Gasoline Tax 488,700 512,200 560,000 590,000
Bridge Replacement Grant 400,000
Total Revenues 535,700 530,200 960,000 590,000
Expenditures
Capital Projects 412,500 484,800 924,600 0
Total Expenditures 412,500 484,800 924,600 0
Other Sources (Uses)
Operating Transfers Out (209,700) (234,000) (448,900) (590,000)
Revenues and Other Sources Over(Under)
Expenditures and Other Uses (86,500) (188,600) (413,500) 0
Fund Balance, Beginning of Year 688,600 602,100 413,500 0 ,
Fund Balance, End of Year $602,100 $413,500 $0 50
I
1
1
f
1
G-4
CHANGES IN FUND, 'LANCE
TRANSPORTATION DEVELOPMENT ACT FUND
1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET PROPOSED
Revenues
Investment and Property Revenues 78,200 55,000
Subventions and Grants 355,300 219,800 357,200 _ 357,200
Total Revenues 433,500 274,800 357,200 357,200
IExpenditures
Capital Projects 470,200
Total Expenditures 0 470,200 0 0
Other Sources(Uses)
' Operating Transfers Out (468,100) (471,800) (357,200) (357,200)
Revenues and Other Sources Over(Under)
' Expenditures and Other Uses (34,600) (667,200) 0 0
Fund Balance, Beginning of Year 701,800 667,200 0 0
Fund Balance, End of Year $667,200 $0 $0 $0
1
1
I G-5
CHANGES IN FUND..ALANCE
REVENUE SHARING FUND
1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET PROPOSED
Revenues
Investment and Property Revenues 34,600 9,200
Total Revenues 34,600 9,200 0 0
Expenditures
Capital Projects 370,800 259,600
Total Expenditures 370,800 259,600 0 0
Revenues and Other Sources Over(Under)
Expenditures and Other Uses (336,200) (250,400)
Fund Balance, Beginning of Year 586,600 250,400
Fund Balance, End of Year $750,400 $0 $0 $0 '
r
i
1
I
I
I
G-6 i
CHANGES IN FUND LANCE
CAPITAL OUTLAY FUND
' 1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET PROPOSED
Revenues
I Tax Revenues 1,207,500 1,361,200 2,175,000 2,355,000
Investment and Property Revenues 195,900 124,800 475,000 425,000
Subventions and Grants 729,600 13,400 146,000
I Service Charges 110,400 18,700 280,000 20,000
Other Revenues 776,900 39,300 306,700
Total Revenues 3,020,300 1,557,400 3,382,700 2,800,000
Expenditures
Capital Projects 2,739,200 1,446,800 11,028,600 2,559,000
ITotal Expenditures 2,739,200 1,446,800 11,028,600 2,559,000
Other Sources (Uses)
I Operating Transfers In 488,500 24,200
Operating Transfers Out (599,200) (586,500) (573,400) (541,000)
Reclassification of Bond Proceeds 445,600
Proceeds from Debt Financing 3,800,000
' Total Other Sources (Uses) 3,226,600 (541,000)
Revenues and Other Sources Over(Under)
' Expenditures and Other Uses 616,000 (451,700) (4,419,300) (300,000)
Fund Balance, Beginning of Year 5,126,100 5,742,100 5,290,400 871,100
IFund Balance, End of Year $5,742,100 $5,290,400 $871,100 $571,100
I
I
i G-7
CHANGES IN FUND ALANCE
PARKLAND DEVELOPMENT FUND '
1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET PROPOSED
Revenues
Investment and Property Revenues 77,200 90,600 128,000 60,000
Subventions and Grants 342,000
Service Charges (Park In-Lieu Fees) 121,800 293,600 150,000 100,000
Other Revenues 17,000
Total Revenues 199,000 384,200 637,000 160,000
Expenditures
Capital Projects 1,235,000 63,000
Total Expenditures 0 0 1,235,000 63,000
Other Sources (Uses)
Operating Transfers Out (32,000)
Revenues and Other Sources Over(Under)
Expenditures and Other Uses 167,000 384,200 (598,000) 97,000
Fund Balance, Beginning of Year 807,300 974,300 1,358,500 760,500 i
Fund Balance, End of Year $974,300 $1,358,500 $760,500 $857,500 '
G-8 '
CHANGES IN FUND ,LANCE
' EQUIPMENT REPLACEMENT FUND
' 1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET PROPOSED
Revenues
' Investment and Property Revenues 139,600 154,000 190,000 140,000
Other Revenues
Damage Recovery 6,100 5,000
I Sale of Surplus Property 41,900 45,000 20,000
Total Revenues 187,600 159,000 235,000 160,000
Expenditures
Major Equipment Replacements*
Computer Aided Dispatch 200,000
Fire Engine 230,000
I Fire Truck 410,000
Street Sweeper 111,100
Service Trucks -Water 60,000 60,000
Other Fleet and Equipment Replacements
Police Fleet 183,200 210,600 220,600 212,900
Fire Fleet 68,600 31,300 37,700
General City Fleet 162,900 37,000 456,600 280,000
' Total Expenditures 346,100 316,200 1,309,600 1,000,600
Other Sources(Uses)
Operating Transfers In
General Fund 526,000 631,300 617,000
Water Fund 40,000
Sewer Fund 23,100 28,800 30,000
Parking Fund 7,900 8,200
Whale Rock Fund 6,200 6,800 7,100
Total Other Sources (Uses) 0 555,300 7141800 662,300
Revenues and Other Sources Over(Under)
Expenditures and Other Uses (158,500) 398,100 (359,800) (178,300)
IFund Balance, Beginning of Year 1,903,200 1,744,700 2,142,800 1,783,000
Fund Balance, End of Year $1,744,700 $2,142,800 $1,783,000 $1,604,700
I * Acquisitions with an estimated replacement cost greater than$50,000.
I
G - 9
CHANGES IN FUND'..ALANCE
DEBT SERVICE FUND I
1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET PROPOSED
Expenditures
Debt Service
1984 Corporation Yard Lease 586,600 586,400
1985 Computer Lease 34,400 34,400 34,400
1986 Lease Revenue Bonds 493,900 542,000 539,000 541,000 I
Total Expenditures 1,114,900 1,162,800 573,400 541,000
Other Sources (Uses)
Operating Transfers In 1,114,900 1,162,800 573,400 541,000
Reclass Prior Year Bond Sales 481,700
Total Other Sources(Uses) 1,596,600 1,162,800 573,400 541,000
Revenues and Other Sources Over (Under)
Expenditures and Other Uses 481,700 0
Fund Balance, Beginning of Year 0 481,700 481,700 481,700
Fund Balance, End of Year $481,700 $481,700 $481,700 $481,700 I
1
I
I
1
I
1
G-10 I
CHANGES IN FUND r `LANCE
WATER FUND
I 1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET PROPOSED
Revenues
I Investment and Property Revenues 87,500 240,000 420,000 250,000
Service Charges
Water Sales
I Water Service Charges 3,030,900 4,130,000 3,400,000 5,046,600
Sales to Cal Poly 50,100 55,000 55,000 75,000
Sales to Cuesta 12,500 18,000 21,000 25,000
Capital Improvement Charges 33,000 80,000 65,000 150,000
Connection Charges and Meter Sales 114,500 130,000 90,000 50,000
Hydroplant Revenues 67,500 65,000 61,000
' Surcharges 250,000
Other Service Charges 11,100 23,800 20,000 20, :0
Total Revenues 3,407,100 4,741,800 4,382,000 5,616,600
' Expenditures
Operating Programs
Public Utilities 2,098,400 2,756,400 3,388,300 3,460,400
General Government 547,500 546,000 651,000 682,300
Capital Projects 668,600 977,700 4,298,600 3,634,000
Debt Service 306,400 526,500 677,400 679,700
I Total Expenditures 3,620,900 4,806,600 9,015,300 8,456,400
Other Sources (Uses)
Operating Transfers Out (40,000)
f Other Sources (Uses)
Retirement of Long-Term Debt (1,110,000)
Proceeds from Debt Financing 4,750,000
Operating Expenditure Savings 289,900 80,000
Capital Project Deferrals 1,888,100
Other Sources (Uses) 88,100
I Total Other Sources (Uses) (1,021,900) 4,750,000 2,138,000 80,000
Revenues and Other Sources Over(under)
Expenditures and Other Uses (1,235,700) 4,685,200 (2,495,300) (2,759,800)
Fund Balance, Beginning of Year 2,708,500 1,472,800 6,158,000 3,662,700
Fund Balance, End of Year
Reserved for Debt Service 488,800 488,800 488,800
Unreserved 1,472,800 .5,669,200 3,173,900 414,100
ITotal Fund Balance $1,472,800 $6,158,000 $3,662,700 5902,900
I
G - 11
CHANGES IN FUND -ALANCE
SEWER FUND
1987-88 1988-89 1989-90 1990-91 '
ACTUAL ACTUAL BUDGET PROPOSED
Revenues
Investment and Property Revenues 53,700 64,200 50,000 50,000 I
Service Charges
Customer Sales
Sewer Service Charges 1,435,200 1,995,100 2,166,000 2,705,000
Sales to Cal Poly 60,500 36,200 50,000 75,000
Indusrial User Charges 115,000
Other Service Charges 17,100 19,600 20,000 20,000
Total Revenues 1,566,500 2,115,100 2,286,000 2,965,000
Expenditures
Operating Programs
Public Utilities 922,400 1,061,400 1,199,300 1,831,600
General Government 334,300 147,000 490,800 514,900
Capital Projects 72,900 980,500 31,592,000 1,716,000
Debt Service 1,400
Total Expenditures 1,331,000 2,188,900 33,282,100 4,062,500
Other Sources(Uses)
Operating Transfers Out (28,000) (28,800) (30,000)
Proceeds from Debt Financing 30,564,000 1,110,000
Total Other Sources (Uses) 0 (28,000) 30,535,200 1,080,000
Revenues and Other Sources Over(Under)
Expenditures and Other Uses 235,500 (101,800) (460,900) (17,500)
Fund Balance, Beginning of Year 820,900 1,056,400 954,600 493,700
Fund Balance, End of Year $1,056,400 $954,600 $493;700 $476,200 I
1
1
I
G-12 I
CHANGES IN FUND (.1 LANCE
IPARKING FUND
1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET PROPOSED
Revenues
Investment and Property Revenues 420,300 603,800 320,000 195,000
Fines and Forfeitures 58,600 166,100 167,500 335,000
Service Charges
Parldng Meter Collections
Lots 167,300 177,100 192,900 192,900
Streets 257,200 346,700 415,000 415,000
Parking Structure Collections 9,200 78,300 119,000 178,500
Long-Term Parking Revenues 33,200 62,300 48,000 72,000
Lease Revenues 95,000
Parking In-Lieu Fees 60,000 135,000
Other Service Charges 17,300 4,400 15,000 15,000
Total Revenues 963,100 1,438,700 1,337,400 1,633,400
Expenditures
Operating Programs
I Transportation 246,100 478,600 539,500 609,300
General Government 27,100 28,800 180,200 188,700
Capital Projects 2,649,400 684,500 4,069,400 1,000,000
Debt Service 710,700 942,000 928,000 930,000
ITotal Expenditures 3,633,300 2,133,900 5,717,100 2,728,000
Other Sources(Uses)
Operating Transfers Out (7,900) (7,900)
Reclassification of Bond Proceeds 8,623,100
New Revenue Requirements/
Expenditure Savings 45,600
Total Other Sources (Uses) 8,623,100 0 (7,900) 37,700
Revenues and Other Sources Over(Under)
Expenditures and Other Uses 5,952,900 (695,200) (4,387,600) (1,056,900)
IFund Balance, Beginning of Year 1,374,100 7,327,000 6,631,800 2,244,200
Fund Balance, End of Year
Reserved for Debt Service 1,019,300 1,003,041 1,027,700 1,027,700
Unreserved 6,307,700 5,628,759 1,216,500 159,600
Total Fund Balance $7,327,000 $6,631,800 $2,244,200 $1,187,300
1
I G-13
CHANGES IN FUNC ALANCE '
TRANSIT FUND
1987-88 1988-89 1989-90 1990-91 '
ACTUAL ACTUAL BUDGET PROPOSED
Revenues
Investment and Property Revenues 12,900 75,700 15,000 8,000
Subventions and Grants
Operating 115,500 239,900 324,600 324,600
Capital 835,900
Service Charges 139,900 149,100 139,900 139,900
Total Revenues 1,104,200 464,700 479,500 472,500
Expenditures
Operating Programs
Transportation 367,700 381,200 533,700 477,900
General Government 1,800 2,500 49,200 51,700
Capital Projects 835,900 20,900
Total Expenditures 1,205,400 383,700 603,800 529,600 I
Other Sources
Operating Transfers In 90,000
Total Other Sources 90,000
Revenues and Other Sources Over(Under) '
Expenditures and Other Uses (101,200) 81,000 (34,300) (57,100)
Fund Balance, Beginning of Year 313,500 212,300 293,300 259,000 '
Fund Balance, End of Year $212,300 $293,300 $259,000 $201,900
r
G-14
' CHANGES IN FUND 'GLANCE
IWHALE ROCK COMMISSION
' 1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET PROPOSED
Revenues
' Investment and Property Revenues 104,500 103,100 96,000 65,000
Service Charges
Member Agency Contributions 376,500 229,500 278,900 314,500
Water Distribution Charges 234,700 331,600 275,000 300,000
Fishing Program Fees 900 1,200 1,000 1,000
Other Revenues 37,700 500 1,000 1,000
' Total Revenues 754,300 665,900 651,900 681,500
Expenditures
' Operating Programs
Public Utilities 418,700 491,800 550,900 584,200
General Government 26,200 73,400 86,600 90,800
Capital Projects 10,200 68,600 120,500 868,000
Total Expenditures 455,100 633,800 758,000 1,543,000
I Other Sources (Uses)
Operating Transfers Out (6,200) (6,800) (6,500)
' Revenues and Other Sources Over(under)
Expenditures and Other Uses 299,200 25,900 (112,900) (868,000)
Fund Balance, Beginning of Year 1,042,800 1,342,000 1,367,900 1,255,000
Fund Balance, End of Year $1,342,000 $1,367,900 $1,255,000 $387,000
I
G-15
I
This page intentionally left blank
G-16 '
I Section H
Budget Supplements
I
I
i
BUDGET SUPPLEMENTS
IThis section includes the following four schedules:
' • Revenues by Major Category and Source (all funds combined)
• Authorized Positions by Department
' • Operating Program changes for 1990-91 since the 1989-91
Financial Plan was adopted.
I • Capital Improvement Plan project changes for 1990-91 since
the 1989-91 Financial Plan was adopted.
I
I
I
I
I
I
I H-1
BUDGET SUPPLEM,' ITS
SUMMARY OF REVENUES BY MAJOR CATEGORY AND SOURCE '
1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL ESTIMATED PROJECTED
TAX REVENUES
Property Tax 3,036,000 3,363,700 3,625,000 3,925,000 '
Sales& Use Tax 5,873,100 6,047,300 6,350,000 6,575,000
Transit Lodging Tax 1,178,400 1,316,700 1,450,000 1,500,000
Franchise Tax 469,300 510,300 546,500 575,000 I
Business License Tax 509,100 .528,300 567,700 595,000
Utility Users Tax 2,009,800 2,186,100 2,300,000 2,425,000
Real Property Transfer Tax 102,800 136,700 150,000 100,000
Total Tax Revenues 13,178,500 14,089,100 14,989,200 15,695,000
LICENSES AND PERMITS
Bicycle Licenses 3,100 4,400 4,600 4,600
Construction Permits 233,700 356,500 175,000 175,000
Street& Curb Permits 3,600 4,200 3,500 3,500 I
Other Licenses & Permits 5,500 4,700 4,100 4,100
Total Licenses and Permits 245,900 369,800 187,200 187,200
FINES AND FORFEITURES
Vehicle Code Fines 217,700 232,700 250,000 250,000
Parking Fines 189,700 165,500 335,000 335,000 I
Other Fines and Forfeitures 71,800 65,800 150,000 60,000
Total Fines and Forfeitures 479,200 464,000 735,000 645,000 e
INVESTMENT AND PROPERTY REVENUES 1
Investment,Earnings 2,005,600 2,440,700 2,300,000 1,833,900
F -nts&Concessions 9,300 10,300 9,000 10,000 I
Total Investment and Property Revenues 2,014,900 2,451,000 2,309,000 1,843,900
SUBVENTIONS AND GRANTS
Motor Vehicle In-Lieu 1,217,600 1,383,100 1,450,000 1,522,500
Homeowners &Other Property Tax In-Lieu 70,600 90,500 60,000 60,000
Trailer Coach In-Lieu 18,000 6,900 18,000 18,000 I
Cigarette Taxes 136,300 125,400 110,700 110,700
Other In-Lieu Taxes 32,100 35,900 34,800 35,500
SB 90 Reimbursements 65,100 60,000 48,000 40,000 I
Police Training 31,800 43,000 45,000 50,000
Other Public Safety Grants 16,700
Gasoline Tax Subventions 494,700 518,200 560,000 590,000
Transportation Development Act 683,300 459,700 681,800 681,800
Other Transportation Grants 941,500 8,700 443,000
Parks and Recreation Grants 445,000 I
Community Development Block Grant 411,500 13,400
Total Subventions and Grants 4,119,200 2,744,800 3,896,300 3,108,500
I
H - 2 I
' BUDGET SUPPLEW TS
' SUMMARY OF REVENUES BY MAJOR CATEGORY AND SOURCE
' 1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET PROJECTED
I SERVICE CHARGES -GOVERNMENTAL FUNDS
Planning& Zoning Fees 49,400 58,500 135,000 50,000
Subdivision Fees 17,100 20,100 15,000 15,000
' Sales of Publications 11,500 13,800 12,500 12,500
Police Department Services 71,900 39,800 90,500 50,000
Fire Department Services 57,400 38,500 60,000 72,000
Plan Checking Fees 155,400 145,800 105,000 100,000
Engineering and Inspection Fees 58,200 8,000 9,000 9,000
Streets, Sidewalks &Curbs 29,100 18,600 25,000
I Weed& Lot Cleaning 9,700 14,300 2,100 2,100
Zone 9 Reimbursements 160,500 255,000
Swimming Pool Revenues 92,100 106,600 111,100 116,700
I Golf Course Revenues 212,700 240,700 280,000 317,500
Park in-lieu Fees 121,800 307,200 150,000 100,000
Other Parks&Recreation Fees 289,400 371,400 421,200 442,200
I BIA Service Charges 24,500 32,100 38,000 38,000
CCCJPA Reimbursements 12,000 12,000 12,000 32,400
Other Service Charges 47,700 40,400 95,000 34,600
Total Service Charges -Governmental 1,420,400 1,467,800 1,816,400 1,392,000
SERVICE CHARGES-ENTERPRISE FUNDS
I Water Operating Revenues 3,319,600 4,399,500 3,962,000 5,366,600
Sewer Operating Revenues 1,512,800 2,050,900 2,236,000 2,915,000
Parking Operating Revenues 484,200 668,800 849,900 1,103,400
' Transit Operating Revenues 139,900 149,100 139,900 139,900
Total Service Charges- Enterprise 5,456,500 7,268,300 7,187,800 9,524,900
TRUST AND AGENCY REVENUES
Whale Rock Operating Revenue 649,800 562,800 555,900 616,500
Total Trust and Agency Revenues 649,800 562,800 555,900 616,500
IOTHER REVENUES
Sales of Property&Equipment 359,000 3,500 45,000 20,000
I Contributions and Project Reimbursements 25,000 17,000
Assigned FAU Funds 60,000 281,700
PERS Refunds 578,000 900,000
I Insurance Refunds 548,000
Other Miscellaneous Revenues 525,400 130,400 25,000 3,000
Total Other Revenues 884,400 218,900 1,494,700 923,000
TOTAL REVENUES $28,448,800 $29,636,500 $33,171,500 $33,936,000
H - 3
BUDGET SUPPLEM.__ ITS
REGULAR POSITIONS BY DEPARTMENT f
1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET PROPOSED
ADMINISTRATION
General I
City Administrative Officer (CAO) 1.0 1.0 1.0 1.0
Assistant CAO 1.0 1.0 1.0 1.0
Administrative Analyst 0.0 0.0 2.0 2.0
Executive Secretary 1.0 1.0 1.0 1.0 '
Secretary 1.0 1.0 1.0 1.0
Organizational Support Services
Information Systems Coordinator 0.0 0.0 0.0 1.0
Transit
Transit Manager 1.0 1.0 1.0 1.0
Human Relations
Assistant to the CAO 1.0 1.0 0.0 0.0
Human Relations Aide 1.0 1.0 0.0 0.0
Total Administration . 7.0 7.0 7.0 8.0
CITY ATTORNEY
City Attorney 1.0 1.0 1.0 1.0 I
Assistant City Attorney 1.0 1.0 1.0 1.0
Legal Secretary 1.0 1.0 1.0 1.0
Total City Attorney 3.0 3.0 3.0 3.0
CITY CLERK
City Clerk 1.0 1.0 1.0 1.0
Assistant City Clerk 0.0 0.0 1.0 1.0
Executive Secretary 1.0 1.0 0.0 0.0
Secretary 0.0 1.0 2.0 2.0
Office Assistant 3.0 2.0 2.0 2.0
Total City Clerk 5.0 5.0 6.0 6.0
FINANCE
Director of Finance/City Treasurer 1.0 1.0 1.0 1.0
Revenue Manager(Assistant Treasurer) 1.0 1.0 1.0 1.0
Chief Accountant 1.0 1.0 1.0 1.0
Financial Systems Manager 1.0 1.0 1.0 1.0
Accounting Technician 2.0 2.0 0.0 0.0
Accounting/Customer Services Supervisor 0.0 0.0 2.0 2.0
Computer Systems Technician 1.0 1.0 1.0 1.0
Office/Accounting Assistant 5.0 5.0 7.0 8.0
Secretary 1.0 1.0 1.0 1.0
Total Finance 13.0 13.0 15.0 16.0 I
PERSONNEL
Personnel Director 1.0 1.0 1.0 1.0 I
Personnel Analyst 2.0 2.0 2.0 2.0
Secretary 1.0 1.0 1.0 1.0
Office Assistant 0.0 0.0 1.0 1.0 I
Total Personnel 4.0 4.0 5.0 5.0
H - 4
' BUDGET SUPPLEMP"TS
' REGULAR POSITIONS BY DEPARTMENT
I 1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET PROPOSED
COMMUNITY DEVELOPMENT
Administration
I Community Develoment Director 1.0 1.0 1.0 1.0
Administrative Assistant 1.0 1.0 1.0 1.0
Executive Secretary 1.0 1.0 1.0 LO
I Secretary 2.0 2.0 2.0 2.0
Office Assistant 0.5 0.8 1.8 1.8
Planning
Principal Planner 1.0 1.0 1.0 1.0
I Senior Planner 1.0 1.0 1.0 1.0
Long Range Planner 0.0 0.0 1.0 1.0
Associate/Assistant Planner 5.8 5.8 6.8 6.8
I Drafting Technician 1.0 1.0 1.0 1.0
Building& Safety
Building Official 1.0 1.0 1.0 1.0
Plan Check Engineer 1.0 1.0 1.0 1.0
' Building Permit Coordinator 1.0 1.0 1.0 1.0
Building Inspector 3.0 3.0 3.0 3.0
Grading Plan Checker/Inspector 1.0 1.0 1.0 1.0
Total Community Development 21.3 21.6 24.6 24.6
UTILITIES
Administration and Engineering
Utilities Director 1.0 1.0 1.0 1.0
Utilities Engineer 1.0 1.0 1.0 1.0
Administrative Analyst 0.0 0.0 1.0 1.0
I Secretary 1.0 1.0 1.0 1.0
Water Services
Water Division Manager 0.0 1.0 1.0 1.0
I Treatment Plant Supervisor 1.0 1.0 1.0 1.0
Supply/Distribution Supervisor 1.0 2.0 2.0 2.0
Chief Treatment Plant Operator 1.0 0.0 0.0 0.0
Water Conservator Coordinator 0.0 1.0 1.0 1.0
I Crew Leader 1.0 0.0 0.0 0.0
Treatment Plant Operator 5.0 5.0 6.0 6.0
Laboratory Technician 1.0 1.0 1.0 1.0
Instrumentation Technician 0.0 0.0 1.0 1.0
Water Supply Operator 3.0 3.0 2.0 2.0
Heavy Equipment Operator 1.0 1.0 1.0 1.0
Utility Worker 4.0 4.0 4.0 4.0
Customer Service Representative 3.0 3.0 3.0 3.0
Wastewater Services
Wastewater Division Manager 0.0 1.0 1.0 1.0
Treatment Plant Supervisor 1.0 1.0 1.0 1.0
I Utility Maintenance Supervisor 1.0 1.0 1.0 1.0
Chief Treatment Plant Operator 1.0 0.0 0.0 0.0
Pretreatment Coordinator 0.0 0.0 0.0 1.0
Pretreatment Technician 1.0 1.0 1.0 1.0
Treatment Plant Operator 5.0 5.0 6.0 6.0
Laboratory Technician 1.0 1.0 1.0 1.0
Utility Worker 4.0 4.0 4.0 6.0
I Maintenance Worker 1.0 1.0 1.0 1.0
Total Utilities 39.0 40.0 43.0 46.0
H - 5
BUDGET SUPPLEM" lTS
REGULAR POSITIONS BY DEPARTMENT '
1987-88 1988-89 1989-90 1990-91 '
ACTUAL ACTUAL BUDGET PROPOSED
PUBLIC WORKS
Administration '
Director of Public Works 1.0 1.0 1.0 1.0
Projects Manager 1.0 1.0 1.0 1.0
Administrative Analyst 1.0 1.0 1.0 1.0
Executive Secretary 1.0 1.0 1.0 1.0 '
Secretary 1.1 1.1 1.0 1.0
Office Assistant 0.0 0.0 1.0 1.0
Engineering Services '
City Engineer 1.0 1.0 1.0 1.0
Parking Program Coordinator 1.0 1.0 1.0 1.0
Supervising Civil Engineer 2.0 2.0 2.0 2.0
Engineering Field Supervisor 1.0 1.0 1.0 1.0 '
Surveyor 1.0 1.0 1.0 1.0
Engineering Assistant 5.0 6.0 6.0 6.0
Engineering Technician 4.0 5.0 5.0 5.0
Public Works Inspector 2.0 1.0 1.0 1.0 '
Parking Enforcement Officer 0.0 0.0 2.0 2.0
Secretary 1.0 1.0 2.0 2.0
Streets and Equipment Maintenance I
Streets Manager 1.0 1.0 1.0 1.0
Maintenance Supervisor 1.0 1.0 1.0 1.0
Supervising Mechanic 1.0 1.0 1.0 1.0
Crew Leader 2.0 2.0 2.0 2.0
Heavy Equipment Mechanic 2.0 2.0 2.0 2.0
Heavy Equipment Operator 4.0 4.0 4.0 4.0
Street Painter 2.0 2.0 2.0 2.0 I
Traffic Signal Electrician 1.0 1.0 1.0 1.0
Maintenance Worker 6.0 6.0 6.0 6.0
Parks & Building Maintenance
Parks and Building Manager 1.0 1.0 1.0 1.0
Arborist 1.0 1.0 1.0 1.0
Building Maintenance Supervisor 1.0 1.0 1.0 1.0
Golf Course Supervisor 1.0 1.0 1.0 1.0
Crew Leader 2.0 2.0 2.0 2.0
Maintenance Technician 1.0 1.0 1.0 1.0
Pool Technician 1.0 1.0 1.0 1.0
Tree Trimmer 2.0 2.0 2.0 2.0 '
Maintenance Worker 12.5 12.5 12.5 12.5
Janitor 3.0 3.0 3.0 3.0
Total Public Works 68.6 69.6 73.5 73.5
RECREATION '
Recreation Director 1.0 1.0 1.0 1.0
Principal Recreation Supervisor 1.0 1.0 1.0 1.0 '
Recreation Supervisor 1.0 1.0 1.0 1.0
Recreation Coordinator 4.0 5.0 5.0 5.0
Executive Secretary 1.0 1.0 1.0 1.0
Office Assistant 1.0 1.0 1.0 1.0
Total Recreation 9.0 10.0 10.0 10.0
H - 6 '
' BUDGET SUPPLEM, -- ITS
IREGULAR POSITIONS BY DEPARTMENT
I 1987-88 1988-89 1989-90 1990-91
ACTUAL ACTUAL BUDGET PROPOSED
POLICE
I Sworn Positions
Chief of Police 1.0 1.0 1.0 1.0
Captain 2.0 2.0 2.0 2.0
Police Lieutenant 5.0 5.0 5.0 5.0
I Police Sergeant 6.0 6.0 6.0 6.0
Police Officer 38.0 38.0 38.0 38.0
Non-Sworn Positions
I Technical Services Coordinator 1.0 1.0 1.0 1.0
Crime Prevention Coordinator 1.0 1.0 1.0 1.0
Communications Technician 11 1.0 1.0 1.0 1.0
Communications Technician I 10.0 10.0 11.0 11.0
I Evidence Technician 1.0 1.0 1.0 1.0
Field Service Technician 1.0 2.0 2.0 2.0
Parking Enforcement Officer 2.0 2.0 0.0 0.0
Supervising Records Clerk 1.0 1.0 1.0 1.0
I Records Clerk 5.0 5.0 5.0 5.0
Executive Secretary 1.0 1.0 1.0 1.0
Secretary 2.0 2.0 2.0 2.0
I Janitor 1.0 1.0 1.0 1.0
Total Police = 79.0 80.0 79.0 79.0
FIRE
I Sworn Positions
Fire Chief 1.0 1.0 1.0 1.0
Battalion Chief 5.0 5.0 5.0 5.0
Fire Captain 12.0 12.0 12.0 12.0
Fire Engineer 18.0 18.0 18.0 18.0
Firefighter 9.0 9.0 9.0 9.0
I Non-Sworn Positions
Engineering Assistant 1.0 1.0 1.0 1.0
Hazardous Materials/
Underground Tanks Inspector 1.0 1.0 1.0 1.0
I Plan Checker/Inspector 0.0 0.0 1.0 1.0
Fire Inspector 0.0 0.0 0.0 1.0
Fire Protection Engineer 1.0 1.0 1.0 1.0
Fire Vehicle Mechanic 1.0 1.0 1.0 1.0
I Public Education Mechanic 0.5 0.5 0.5 0.5
Health Fitness Coordinator 0.5 0.5 0.5 0.5
Executive Secretary 1.0 1.0 1.0 1.0
I Secretary 2.0 2.0 2.0 2.0
Total Fire 53.0 53.0 54.0 55.0
TOTAL 301.9 306.2 320.1 326.1
' Excludes overfill Lieutenant position authorized during Fiscal Year 1989-90.
I
I H - 7
BUDGET SUPPLEML_4TS _
SUMMARY OF OPERATING PROGRAM CHANGES
Regular I
Positions Amount
PUBLIC SAFETY
Police Protection
• Fund overfill Lieutenant position I
as approved during 1989-90 $68,500
• Innoculate Police employees against
infectious diseases 15,000
• Increase contribution to County's
spay/neuter program to$7,000 annually 2,000
• Increase funding for training 16,900 I
• Replace jail toilets and sinks 51000
• Expand Thursday night foot patrol 12,500
Fire and Environmental Safety
• Fund negotiated MOA changes as
approved during 1989-90 186,400
Total public safety 0 306,300 I
PUBLIC UTILITIES
Water Service I
• Fund groundwater operations and
maintenance as approved during 1989-90 500,000
• Extend water conservation program 230,000 I
Wastewater Service
• Implement infiltration and inflow(1/1)
reduction program 2 70,900 I
• Expand pretreatment program 1 34,900
• Contract for sludge disposal 250,000
Whale Rock Commission I
• Perform appraisal of Mainini property
currently rented for groundwater ponds 12,000
• Fund increased power costs based on I
projected increase in pumping requirements 25,000
Total public utilities 3 1,122,800
TRANSPORTATION
• No operating program changes
LEISURE, CULTURAL AND SOCIAL SERVICES
Community Promotion
• Increase funding to the Chamber of Commerce I
and Visitors and Convention Bureau 12,100
Human Relations
• Increase funding of HRC grants-in-aid 11,000 I
Total leisure, cultural and social services 0 23,100
I
H - 8 (a) I
' BUDGET SUPPLEW ;TS
ISUMMARY OF OPERATING PROGRAM CHANGES
' Regular
Positions Amount
COMMUNITY DEVELOPMENT
I Planning
• Augment staffing to meet worklload
requirements as approved during 1989-90 0 $71,000
' GENERAL GOVERNMENT
City Clerk Services
I • Augment clerical staffing support to the Council,
CAO, and City Clerk as approved during 1989-90 30,000
Financial Administration
I • Continue administrative and financial
support services to CCCJPA (insurance JPA) 1 21,400
Total general government 1 51,400
ITOTAL OPERATING PROGRAM CHANGES 4 $1,574,600
I
I
I
1
I
I
H - 8 (b)
BUDGET SUPPLEML,4TS '
SUMMARY OF CAPITAL IMPROVEMENT PLAN CHANGES '
PUBLIC UTILITIES
Water Service
• Design Salinas Reservoir expansion $550,000
• Design treatment plant improvements 650,000
• Develop groundwater wells, phase III 2,350,000
• Defer distribution system improvements (400,000) '
Wastewater Service
• Repair anaerobic digester no. 3 70,000
• Replace biofilter no. 2 70,000 '
• Purchase equipment required to implement
the Ill reduction program 139,000
Whale Rock Reservoir '
• Improve pumping capability
and conveyance system 868,000
Total public utilities 4,297,000 '
TRANSPORTATION
Streets and Flood Control
• Construct Higuera street bus turn-out 20,000
LEISURE, CULTURAL AND SOCIAL SERVICES '
Mission Plaza
• Study, design, or construct Mission Plaza improvements
(approved during 1989-90 mid-year review) 50,000 '
GENERAL GOVERNMENT
Buildings I
• Complete removal of asbestos from City Hall
(approved during 1989-90 mid-year review) 143,000
• Complete installation of office systems '
furnishings in City Hall
(approved during 1989-90 mid-year review) 95,000
Total general government 238,000 I
TOTAL CAPITAL IMPROVEMENT PLAN CHANGES $4,605,000
I
H - 9
+ . AEETING AGENDA
R
EOC
DATE ?3-fib ITEM #
ECONOMIC OPPORTUNITY COMMISSION
of San Luis Obispo County, Inc.
880 Industrial Way O San Luis Obispo. California 93401 O 805/544-4355
June 28, 1990 Denotes action by Lead Person
Res nd by:
Res
2rCAC
Mayor Ron Dunn and Council Members rc�ty Atty.
City of San Luis Obispo c -prig.
P.O. Bog 8100 2 AG
San Luis Obispo, CA 93403-8100 0(Fic6
Dear Mayor Dunn and Council Members:
I would like to supplement the information that you have regarding the proposed
Homeless Program budget for FY 90-91. This additional information is by way of
clarifying the breadth of funding sources to the budget and the specific ways in
which both Federal and State funding sources have allocated grant funding to the
budget to date.
This cost allocation plan (attached) will show you that City funds will be used to
pay salaries to direct service personnel and to provide a contract for food services
to the Shelter. The funding which has been secured to date (FESG and unoffically
ESP) is allocated to specific expense categories and cannot be shifted to cover
shortfalls in other areas of the budget.
Additionally, I'd like you to be aware that in FY 89-90, we have served an average
of 115 unduplicated persons each month for a projected total of 1,380 persons for
the fiscal year. As the budget indicates, the cost per person per night of $17.95 is
based on providing 20,075 nights of shelter during FY 90-91 (55 people per night
for 365 days).
Thank you all for your continued support of the homeless in San Luis Obispo. We
look forward to answering any additional questions you may have on July 3.
Sincerely,
Eliza "Biz" Steinberg � ��
Executive Director' a 19
ESmp
S W 1 SUE SPO CA
Attachment / JJ,M .
Providing Community Action Programs to SLO County since 1955
May 1990
COST ALLOCATION FOR EMERGENCY
SHELTER BUDGET
FY 90-91
Total Budget $397,340
$120,000 $120,000 $84,958 $29,086 $43,296
Line Item City County FESG ESP EOG
A. Fixed Costs $116,893
1. Modulars $27,701
2. Site Lease $24,192
3. Salvation Army $ 25,000
4. Food Contract $ 25,000
5. Clean./Maint, 15,000
B. Salaries $215,222* 87,011 87,011 $31.528
C. Expenses $36,038
1. Transportation 9,700 2,100
2. Supplies 3,500
3. Insurance 2,040
4. Utilities 16,698
5. Miscellaneous 21000
D. Services Center ($12,072*)
1. Expenses 2,400
2. Salary (9,672*)
E.Administration $26,787 7,989 7,989 5,256 1,385 41168
* Including Services Center Manager
4F'TING AGENDA
DA i 3/%�/"�/foITEM ir#
ILY 950 L1 'a-00'n N.
Department ®f Social Services
COUNTY Or SAI.LUIS OBISPO 3220 SO.HIGUERA SAN LUIS OBISPO.CA 93401
THOMAS S.GANOE
DIRECTOR PLEASE REPLY TO:
❑ 3220 So.Higuera,Suite 102
P.O.Box 8119
San Luis Obispo,CA 93403.8119
TO: Mayor Ron Dunin DATE: June 27, 1990
Chairwoman Evelyn Delany El ss'sCapistrano
P.O.Drawer 1090
Atascadero.CA 93423
FROM: Ann Travers 1S23LorugbranchAve.
Coordinator of Homeless Services
Grover City.CA 63433
RE: Homeless Service Work Plan
This is the work plan for Homeless Services for Fiscal Year 90/91 . The
emphasis is to preserve existing services, develop new comprehensive services
and expand services to other regions in the county.
A. FY 90/91 HOMELESS SERVICES BUDGET.
The budget total is $397,500.00. This budget funds three programs: the
EOC Emergency Shelter, the Salvation Army Outreach and Case Management
Program, and the new Direct Services Center.
The Emergency Shelter Budget is based on a full capacity of 55 beds per
night. The budget was designed to provide for the increased costs of a
shelter site in San Luis Obispo. It is anticipated that some operating
costs will increase; such as utilities and water. The ratio of staff to
clients will also increase to promote better security at the site. Cost
containment procedures were developed in two areas, food preparation and
cleaning/laundry for a cost savings of $20,000.00. Also, the amounts of
money from State and Federal Emergency Shelter Programs will double from
$50,000.00 to $110,000.00. County and City monies will be used to pay
staff costs. Funding sources are willing to pay operating expenses, but
unwilling to pay staff costs at this time. EOC has applied for a grant
from the state (ESP) to acquire the site and modul,ars at Orcutt Road when
purchase options in the current leases could be activated (3/91) .
The Salvation Army Outreach and Case Management Program provides services
to the street homeless population. It receives matching funds from
Salvation Army Headquarters. Salvation Army has applied for a grant from
HHS to expand its case management services.
* Denotes action byLnes Tperloll�
,R�-,e/spond by:
IL�7 RECEIVED
00ur1CII
9 CAO
Y City Atty. J0 2 7(�
Clem-prig. � -71 .
AZAO CITY CLERK
7:7' SAN LUIS OBISPO,CA
��rGE
WORK PLAN FOR HOMELESS SERVICES FY 90/91
The Direct Service Center will open this summer at the house on the shelter
site. It will provide office space for community agency staff to provide
services to the street and shelter populations. Long-term problem solving is
the means to enable homeless persons to achieve self sufficiency. The
Service Center will be the entry point for this process to begin. EOC has
applied for a grant from State DEO to provide start-up costs and staff for
the Service Center.
Percentage by Source
County $120,000 30% Salvation Army, salaries/fringe, administrative
costs.
City $120,000 30%: Food contract, salaries/fringe, administrative
costs
EOC $157,500 40%: Daily operations, salaries/fringe, administrative
costs
$397.500 1000
B. COMPLETE TRANSITION BETWEEN TEMPORARY AND PERMANENT EMERGENCY SHELTER SITES
The,.site preparation at Orcutt Road has progressed at a slower pace than
anticipated. Depending upon volunteer labor from the trade specialists meant
that each person was scheduled separately when paying jobs were not
available. The lesson learned is that in any future construction or
rehabilitation project labor costs be included for permit required work.
There is also a need to upgrade the front facade of the site to conform to
community surroundings. Landscaping and painting should be completed. The
fencing and decking along the back facade is very attractive but cannot be
seen from the street. EOC has applied for funds to complete front facade
upgrading.
C. EXPAND SERVICES TO OTHER REGIONS OF THE COUNTY.
There is a need for north and south county to begin to take responsibility
for the homeless within those regions. In an effort to promote a fair
distribution of services throughout the county, the SLO Housing Authority has
applied for a grant from HUD to acquire the Empire Inn in Atascadero to
operate a transitional housing program for homeless families. HUD would
provide matching funds for the first five years of operation. Also in the
planning phase is a comprehensive apartment/supportive services program for
single men and women. Apartments would be rented throughout the county and
staff would provide case management and job development services.
2
WORK PLAN FOR HOMELESS SERVICES FY 90/91
D. RESEARCH FOR ADDITIONAL FUNDS FOR EXPANDING HOMELESS SERVICES WILL BE
ON-GOING.
For FY 90/91 grant applications have been submitted to:
1. Federal Emergency Management Agency Food and Shelter Program (FEMA) for
food and homeless prevention assistance to community agencies.
2. Federal Emergency Shelter Grant Program (FESG) for the Emergency Shelter.
3. State Emergency Shelter Plan (ESP) for the Emergency Shelter.
4. Salvation Army for the Outreach/Case Management Program.
5. Department of Economic Opportunity (DEO) for the Emergency Shelter.
6. Department of Economic Opportunity Demonstration Program (DEO) for the
Direct Service Center.
7. Department of Health and Human Services (HHS) for the Salvation Army
Outreach/Case Management Program.
8. HOPE Foundation for the Emergency Shelter.
9. Commission for Children and Youth for the Emergency Shelter.
10. Department of Housing and Urban Development (HUD) for a transitional
housing program for families.
11. Emergency Shelter Program (ESP) for permanent site control of the
Emergency Shelter.
12. Department of Health and Human Services (HHS) for the development of an
apartment program.
E. DEFINE THE COUNTY HOMELESS PROBLEM.
To date there is no centralized data collection system to define the number
of homeless persons in the county or what services are being utilized. Each
food program, shelter, and community agency keeps its own statistics. There
is a need to centralize and quantify this information to develop a clear idea
of who needs what. This data will be used to coordinate service delivery and
to determine future community needs. The Pacific Gas and Electric Company
has donated an IBM computer to the Emergency Shelter. Volunteer technical
assistance will be sought to design software to create an ongoing data base
system.
A series of regional meetings will be conducted with local service providers
to discover types of persons served, type of services, funding, and future
needs. This will be used to begin development of comprehensive regional
homeless services programs.
3
WORK PLAN FOR HOMELESS SERVICES FY 90/91
There will also be a series of meetings between shelter operators and service
providers to effectively coordinate information and referral , and provide
appropriate service delivery and provide technical assistance.
cc: Members of San Luis Obispo City Council
Members of San Luis Obispo Board of Supervisors
Robert Hendrix, County Administrative Office
John Dunne, City Manager
Thomas Ganoe, Director Department of Social Services
Susan Fuller, Principal Division Manager, Dept. of Social Services
AT:kd
4
►,wl 'i 9'°°'oAGENDA
,ill I' 7-3- a ITEM # (J-.
cio s hr oBis
v` ! po
990 Palm Street/Post Office Box 8100 • San Luis Obispo, A 93403 8100
Res nd by:
until
July 3, 1990 79CAO
9etY Atty.
4
[f�/lerk-0rig.
MEMORANDUM QAa
�iftw�d ,a,,ygrys r
TO: City Council Q T. T
G,
VIA: Ken Hampian, Assistant City Administrative Officer
FROM: Alison Lloyd, Administrative Analyst(D'—
SUBJECT: EOC 1990-91 Budget Request
It has come to my attention that the staffing portion of EOC's
1990-91 budget request may be unclear. Chapter 17.08. 110 (B) of the
City's Zoning Regulations specifies that "the shelter shall provide
at least one qualified on-site supervisor at all times, plus one
additional supervisor for each ten occupants beyond twenty. " EOC's
budget request includes a Shelter Supervisor, two Shelter Workers,
and two Shelter Aides in addition to the Homeless Services
Supervisor. Their shifts and responsibilites are listed below:
1. Shelter Supervisor
This position has been scheduled to work the 3: 30 PM to
midnight shift, but will also be On Call.
Responsibilities include supervising shelter staff and
volunteers, setting up the client intake system which
entails establishing a file for each client (includes an
agreement which has an eligibility requirement for
community intervention every sixty days) , crisis
intervention, orientation which includes an explanation
of the shelter rules, overseeing the food service and
ensuring that the sleeping accomodations are prepared
each evening.
2. Shelter Worker
There are two Shelter Worker positions. Each position
has been scheduled to work one eight hour shift. The
first shift will be from 4: 00 PM to midnight, the second
shift will be from midnight until 8:00 AM. The Shelter
Worker who works the second shift will also be the acting
Shelter Supervisor. Since the Shelter Workers are
E'®B�® classified as paraprofessionals, they will be
R VV responsibile for interacting with clients on a one to one
basis to provide counseling.
,JUL J 1994
3'0o p a.
CITY CLERK
SAN LUIS OBISPO,CA
1`
I
3. Shelter Aide
There are two Shelter Aide postions. Each has been
scheduled to work one eight hour shift. The first shift
will be from 4:OO PM to midnight, the second shift will
be from midnight until 8:00 AM. The Shelter Aides are
responsible for basic functions such as serving food,
making the beds, light cleaning, driving, and assisting
clients with bathing.
4. Homeless Services Supervisor
This position has been scheduled to work from 8:00 AM
until 5:00 PM but is also On Call. Responsibilities
include managing all aspects of the homeless shelter
program; supervision, counseling and crisis intervention,
grant writing, program development, and acting as
community liaison.
Since both_ the Homeless Services Supervisor and the Shelter
Supervisor are "On Call" in addition to their shifts, and since the
Shelter Worker who works the second shift can be an acting
supervisor, EOC determined that it was not necessary to budget for
an additional supervisor position to meet the City's zoning
requirements, even though the budget has been based on serving 54
clients.Due to the nature of the homeless shelter- program, however,
it will be necessary to schedule staffing 7 days per week, 365 days
of the year. Attached is a summary of paid staffing for the three
primary shifts. These staffing levels are supplemented by varying
levels of volunteer assistance.
If you have further questions about EOC's 1990-91 budget request,
I'll be happy to try to answer them.
e\ccmm2
-!
EOC STAFFING SUMMARY
8: 00 a.m. - 5:00 P.M.
o Homeless Services Supervisor
4:00 p.m. - Midnight
o Shelter Supervisor (starts at 3:30 p.m. )
o Shelter Worker
o Shelter Aide
(Homeless Services Supervisor On-Call)
Midnight - 8:00 a.m.
o Shelter Worker
o Shelter Aide
(Homeless Services Supervisor and Shelter Supervisor On-Call)
Note: The Services Center Coordinator's salary will be paid
through Federal Emergency Grant funds. This position will staff
the Services Center program only.