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HomeMy WebLinkAbout07/04/1990, - AGENDA PACKETS FOR MONTH JULY 1990 -AGENDA PACKETS FOR ADJOURNED MEETINGS_ FOB: iONTH. OF JULY 1990 � ' s l * G )ot% c1ty. o[ san Luis gBispo nce COUNCIL HEARING ROOM • CITY HALL • 990 PALM STREET • SAN LUIS OBISPOI i 'S tl t s **Lead Person - Item to come back to Council j *Denotes Action by Lead Person j No Asterisk - Information Only A G E N D A ADJOURNED MEETING OF THE CITY COUNCIL TUESDAY, JULY 31, 1990 - 7:00 P.M. CALL TO ORDER: Mayor Ron Dunin cc ROLL CALL: vice-Mayor Jerry Reiss, Councilmembers Peg j Pinard, Penny Rappa, Bill Roalman and Mayor Ron T' Dunin 7unin Presentation made to United Way proclaiming the months of September, October, November and December as Good Neighbor months Ar mi PUBLIC COMMENT (Not to exceed 15 minutes) Immediately prior to scheduled items, members of the public may address the City Council on items that DO NOT appear on the printed agenda. Please observe the time limit of three minutes. A speaker slip (available in the Foyer) must be filed with the City Clerk prior to the beginning of the meeting. As a general rule, action will not be taken on issues not listed on the agenda. Staff will generally be asked to follow-up on such items. The Council is interested in hearing from the public regarding issues or concerns of the community and welcomes your wA input. P.C.1. Don Smith spoke in support of the City pursuing a desalination study. P.C2. Charles Long expressed concem regarding water and sewer billings CONSENT AGENDA The Consent Agenda is approved by roll call vote on one motion unless Council discussion is required. Items pulled by a Councilmember to be considered at the end of the meeting after Business Items. C-1 DESALINATION STUDY (HETLAND/511) Consideration of retaining engineering services for evaluating a desalination study for the City of San Luis Obispo. Page 1 of 4 Council Agenda July 31, 1990 RECOMMENDATION: By motion, approve and authorize the Mayor to execute an agreement for Engineering Services for Evaluating Desalination with James M. Montgomery Consulting Engineers, Inc. in the amount not to exceed $49, 200. 4e,teand* FINAL ACTION. Agreement (All-90-CC) with lames M. Montgomery Consulting loges* * Engineers, Inc. for desalination evaluation approved and Mayor authorized to execute '"ta teen agreement in an amount not to exceed $49,200 as recommended C-2 WATER TREATMENT PLANT EXPANSION AGREEMENT (HETLAND/.511) Consideration of an agreement with the firm of Black & Veatch Engineers-Architects. RECOMMENDATION: By motion, approve and authorize the Mayor to execute an agreement with Black and Veatch, Engineers- Architects, in the amount of $760, 000 for the design phase of the Water Treatment Plant Upgrade and Expansion Project, Phase 2A, Design of Improvements and Phase 2B, Watershed Sanitary Survey. ie ttand* FINAL ACTION. Agreement (A112-90-CC) with Black and Veatch Engineers- log e✓s* Architects for design phase of Water Treatment Plant Upgrade and Expansion, Phases 3-tatten* 24 and 2B, approved and Mayor authorized to execute the agreement in an amount not to exceed $760,000 as recommended C-3 PERFORMING ARTS CENTER-COST ESTIMATING (STATLER/854) Consideration of approving payment as the City's share for cost estimating series during the design of the Performing Arts Center to be located at Cal Poly. RECOMMENDATION: Approve payment in the amount of $16, 000 as recommended. 3tateen* FINAL ACTION.• Payment in the amount of$16,000 approved as recommended 9unn* BUSINESS ITEMS 1. GENERAL PLAN LAND USE ELEMENT UPDATE (JONAS/462 - 2 hrs. ) Consideration of a Planning Commission's recommendation for General Plan Land Use Element Update schedule for amendment requests. Page 2 of 4 Council Agenda July 31, 1990 REcOMM NDATION: Identify any additional information desired, and direct staff on a schedule for hearings on the update and on pending separate amendment applications for sites in the city. J0vut3* FINAL ACTION: 1) Schedule of hearings approved, 2) Council to provide written, Voges* comments and concerns to staff regarding the proposed LUE prior to the next meeting; 3) Councilwoman Pinard to provide example of computer application of full city build- out; 4) gave consensus to allow three development proposals at Orcutt and Broad to. proceed prior to final approval of the LUE; and S) that the Dalidio property be allowed' to proceed as part of the LUE update- 2. STATE WATER PROJECT PROCESS (HETLAND/1124 - 90 min. ) Consideration of reviewing procedures for the draft Environmental Impact Report on Coastal Branch and feasibility of State Water. RECOI+MMMATION: Provide staff direction on appropriate procedures for technical review of the Draft Environmental Impact Report on State Water Project. He tZand* FINAL ACTION- 1) Technical review of the draft EIR to be performed by the Vag es* Attorney's Office, Utilities and Planning Departments; 2) a studysession to take pttbiit testirrtnrry'on the EIR scheduled for Monday, 8/13190 at 7:00 p.m.; 3) staff directed to, begin-a-dialogue- with the County Board of Supervisors for holding a Special Election in the Spring of 1991 regarding the need for State Water, and 4) City to request that, County solicit City's input into the local EIR being prepared for local projects such as, turnouts, spurlines and regional treatment facilities. 3. WATER OPERATIONAL PLAN - 1990-91 (HETLAND/517 - 30 min. ) Consideration of the 1990-91 Annual Water Operational Plan providing an update on the existing water supply status, water supply development projects, water conservation, and the projected water supply situation. I RECOMMMATION: Receive and file report. Provide direction to staff as necessary. He tea.nd FINAL ACHON.- Report received and filed Page 3 of 4 I i Council Agenda July 31, 1990 4. UNALLOCATED TRAVEL FUNDS (RAPPA/107 - 5 min. ) Consideration of a request by Councilwoman Rappa to expend approximately $637. 00 from the Council' s Unallocated Travel Account #001-0101-011-133 to attend the 9th Annual National Recycling Congress to held August 20-24, 1990. RECOMMENDATION: Approve request to expend approximately $637.00 as requested. Rappa* FINAL ACTION.• Request to expend approximately $637.00 approved Voges* COMMUNICATIONS (Not to exceed 15 minutes) During the balance of this meeting, any Councilmember or the City Administrative Officer may informally update the Council of written or oral communications and ask for comment and/or discussion. State law provides that Council take action only on such matters which have been noticed at least three days in advance of the meeting unless special circumstances are found to exist. Formal action or approval is not preferred and such items should be continued to the next Regular meeting. Hampi.a.n** Comm 1 Councilwoman Rappa requested that staff follow-up on the establishment of a advisory committee including the City of Morro Bay, the County and City of San Luis Obispo and the San Luis Coastal Unified School District (scheduled for 8/7/90). Comm 2 Councilman Reiss reported on the sale of the Biddle House and plans for refurbishment. A. ADJOURNMENT. Page 4 of 4 F s: * GNtY off.* C14y, of sAn tufto amspo , H 000 f O COUNCIL HEARING ROOM 0 CITY HALL • 990 PALM STREET • SAN LUIS OBISPO 0 , 7 a , /01 S 01b A03NDA ,,,,//)) /S 7 /SILL r /r. ADJOURNED MEETING OF THE CITY COUNCIL TUESDAY, JULY 311 1990 - 7:00 P.M. CALL TO ORDER: Mayor Ron Dunin Pam's Agenda Distribution List BOLL CALL: Vice-Mayor Jerry Reiss, FI.Unpa (6/22/90) „ Pinard Penn Ra id Subscriptions: Y ppa. Bill R---_ =.: . Dunin —AIA President PUBLIC COMMENT - ASI President (Not to exceed 15 minutes) MBIA (in box) Chamber of Commerce(iri box) Immediately prior to scheduled items, member i �KCPR—dousing Authority ( :•box) address the City Council on items that DO NOT �KCOY - agenda. Please observe the time limit of three -KDDB slip (available in the Foyer) must be filed _KJDJ (until 10/30/90) prior to the beginning of the meeting. KKUS As a general rule, action will not be taken c 'KSBY ur,d on the agenda. Staff will generally be asked -KVEC /�E Y T items. The Council is interested in heard. "ague of women voters regarding issues or concerns of the communit' �L +og mr s•� � � input. .Mustang Daily ' nng.Comm. Cin. 1box)- - —Telep-ram-Tribune (in ,box) IIL. . Envelopes Provided / Agendas for ALL Meetings: CONSENT AGENDA UNOCAL Land & Development Co. The Consent Agenda is approved by roll call vote on one motion' unless Council discussion is required. Items pulled by Al Councilmember to be considered at the end of the meeting after: Business Items. C-1 DESALINATION STUDY (NETLAND/511) Consideration of retaining engineering services for evaluating', a desalination study for the City of San Luis Obispo. STATE OF CALIFORNIA ) COUNTY GY. S:L:"cLUIS 0&ISF6 ) 55 (� Page 1 ,of 41 under penalty of perjury that I am:employed tp .n< M.y Of Sar Luis Obispo in the City Clerk's Depart;n, nt; and that I posted this Agen a near the front door of City tfall on �/ c7J It 7 Dae Sftnature Council Agenda July 31, 1990 RECOMMMFDATION: By motion, approve and authorize the Mayor to execute an agreement for Engineering Services for Evaluating Desalination with James M. Montgomery Consulting Engineers, Inc. in the amount not to exceed $49,200. C-2 WATER TREATMENT PLANT EXPANSION AGREEMENT (HETLAND/511) Consideration of an agreement with the firm of Black & Veatch Engineers-Architects. RECOMMENDATION: By motion, approve and authorize the Mayor to execute an agreement with Black and Veatch, Engineers- Architects, in the amount of $760,000 for the design phase of the Water Treatment Plant Upgrade and Expansion Project, Phase 2A, Design of Improvements and Phase 2B, Watershed Sanitary Survey. C-3 PERFORMING ARTS CENTER-COST ESTIMATING (STATLER/854) lieconsideration of approving payment as the City's share for cost estimating series during the design of the Performing A&je6 Arts Center to be located at Cal Poly. 0,4L 1466�101 RECOMMENDATION: Approve payment in the amount of $16,000 as -f1r /?f recommended. BIIBINESB ITEMS 1. GENERAL PLAN LAND USE ELEMENT UPDATE (JONAS/462 - 2 hrs. ) Consideration of a Planning Commission's recommendation for General Plan Land Use Element Update schedule for amendment requests. \����� Page 2 of 4 r Council Agenda July 31, 1990 RECOMMENDATION: Identify any additional information desired, and direct staff on a schedule for hearings on the update and on pending separate amendment applications for sites in the; city. 2. STATE WATER PROJECT PROCESS (HETLAND/1124 - 90 min. ) Consideration of reviewing procedures for the draft Environmental Impact Report on Coastal Branch and feasibility, of State Water. I RECOMMENDATION: Provide staff direction on appropriate procedures for technical review of the Draft Environmental Impact Report on State Water Project. i 3. WATER OPERATIONAL PLAN - 1990-91 (HETLAND/517 - 30 min. ) Consideration of the 1990-91 Annual Water Operational Plan; providing an update on the existing water supply status, water,- supply development projects, water conservation, and the; projected water supply situation. RECOMMENDATION: Receive and file report. Provide direction) to staff as necessary. i 4. UNALLOCATED TRAVEL FUNDS (RAPPA/107 - 5 min. ) i Consideration of a request by Councilwoman Rappa to expend approximately $637.00 from the Council's Unallocated Travel Account #001-0101-011-133 to attend the 9th Annual National Recycling Congress to held August 20-24, 1990. i RECOMMENDATION: Approve request to expend approximately; $637.00 as requested. Page 3 of 4 Council Agenda July 31, 1990 COMUNICATIONS (Not to exceed 15 minutes) During the balance of this meeting, any Councilmember or the City Administrative Officer may informally update the Council of written or oral communications and ask for comment and/or discussion. State law provides that Council take action only on such matters which have been noticed at least three days in advance of the meeting unless special circumstances are found to exist. Formal action or approval is not preferred and such items should be continued to the next Regular meeting. A. ADJODRPIIUM. y #1 - GENERAL PLAN ELIIIENT ✓` Marshall Ochylski Interwest 979 Osos 9540V #2 - STATE WATER PROJECT Bob Hendrix Mike Spangler c County Administrative Officer 1779 San Luis Drive 9 5061 Gary Kunkel ,fCds 571 Cues to t. �jAT�S SLO 931/D All SLO County City Administrative Officers (see attached for addresses) 7y Arroyo Grande-Chris Christiansen �( Paso Robles - Jerry Bankston Morro Bay - Gary Napper Y,Aismo Beach - Rick Kirkwood Atascadero - Ray Windsor c,k Grover City-_-Arnold Dowdy -------- ------------------------------------------------ K�Reports 1 &2 to: Don Smith 1111 vista del Lago Melanie Billig "Chamber of Commerce SLO 9 3y05- t,� Allen Settle BIA a Ken Schwartz John French c/o Santa Lucia Hills, 285 South St. , 93401 Page 4 of 4 Ch is Christiansen Wavne SchwammPl Ray'Windsor ity Manager City Administrator f�ity Manager /P. 0. Box 550 110 East. Cook St. I'm 0. Box 747 Arroyo Grande, CA 93420 Santa Maria, CA 93454 Atascadera� CA 93423 T. Robert Livingston Allan R. Coates, Jr. Mike Montoya City Administrator City Manager City Administrator P. 0. Box 569 5775 Carpinteria Ave. P. 0. Box 107 Santa Paula CA 93060 Carpinteria, CA 93013 Solvang+ CA 93463 Arnold Dowdy Chuck Wagner Benjamin Gonzales G,ity Administrator County Admin. Officer City Administrator /�' 0. Box 365 105 E. Anapamu St. 918 Obispo St. ' Grover City, CA 93433 Santa Barbara, CA 93101 Guadalupe, CA 93434 ,`-Robert Hendrix Gene L. Wah I ers Robert F. Grogan �/County Admin. Officer City Administrator Range Rider county Government Center 100 Civic Center Plaza 302 EBB Tide Way SLO, CA 93408 Lompoc, CA 93438 Pismo Beach, CA 93449 x Jerry Bankston Kim Chudoba �R' Kirkwood (ity Manager League of CA Cities ity Administrator . 0. Box 307 900 Wilshire Blvd. a Ste. 404 P. O. Box 3 Paso Robles) CA 93447-0307 Los Angeles, CA 90017 Pismo Beach, CA 93449 Richard D. Thomas Gary Napper City Administrator ity Administrator P. 0. Drawer P-P + 95 Harbor St. Santa Barbara, CA 93102 VVVVVV Morro Bay, CA 93442 MEETING DATE: I ���► �iH��Upal�l`� city or San LUIS OBIspo COUNCIL AGENDA REPORT ITEM FROM: William T. Hetland V-�* Prepared by: Gary W. Henderson 1%1L Utilities Director Utilities Engineer SUWECT: Engineering Services for Evaluating Desalination CAO RECOMMENDATION: By motion, approve and authorize the Mayor to execute, an agreement for Engineering Services for Evaluating Desalination with James M. Montgomery Consulting Engineers Inc. , in an amount not to exceed $49,200. DISCUSSION: The City of San Luis Obispo is currently in the fourth year of a.l water shortage. The City's surface water supplies are approaching ) the critical level and the City Council has approved thea implementation of a thirty-five percent (35%) mandatory water ) conservation program. i Staff began investigating several options to supplement existing', water supplies. One of those options under consideration is desalination. At the May 8, 1990 City Council Meeting, the Council, authorized staff to issue a Request for Proposal (RFP) ford, professional engineering services for evaluating desalination as ! a viable option to augmenting current water supplies. In May, staff distributed the RFP and received proposals from seven firms. A staff committee reviewed the proposals and selected the three top ranked firms for interviews. The committee consisting of three staff members and one person from PG&E, interviewed the three selected firms. The firms were ranked in the following order: 1. James M. Montgomery Consulting Engineers Inc. of walnut Creek, Calif. 2. Metcalf & Eddy, Inc. of Santa Clara, Calif. 3 . Black & Veatch of Concord, Calif. I James M. Montgomery Consulting Engineers Inc. (JMM) was ranked number one based on their previous experience in evaluating and designing desalination plants. Their technical expert on desalination has 13 years of experience in alternative water treatment methods such as desalination by reverse osmosis, i demineralization, and membrane separation. JMM also had a good) appreciation of including desalination into the City's overall! water resource program and the need to "fast-track" the project.' Staff has negotiated the proposed contract with James M. Montgomery Consulting Engineers Inc. (see attachment) . i ffitAI JJJj city of San Luis OBISpo Mm COUNCIL AGENDA REPORT Desalination Evaluation Page 2 The proposed study will evaluate the various desalination processes, the associated water production costs, the decommissioning costs, the additional facilities required for the system and how desalination could fit into the City's water resource program. The study will also address the possible methods of financing and the permitting requirements. For detailed scope of work refer to Exhibit "A" (see attachment) . The study is anticipated to be completed and presented to the City Council in conjunction with the Groundwater Basin Evaluation Study. FISCAL IMPACT: The evaluation of desalination is estimated to cost $49,200. This project was not originally identified in the 1989-91 Financial Plan and approved budget. The money has been identified to come from a reduction .in the Groundwater Development Phase III program, funded at $2,350,000 reducing this program by $49,200. Attachment: Consultant Service Contract I v:t�dese�ov.Wa I CONSULTANT' SERVICE CONTRACT C This contract, made this day of 1990, by and between the City of San Luis Obispo, California (hereinafter referred to as "City") , and , (hereinafter referred to as "Consultant") . WITNESSETH WHEREAS, City desires to retain certain services in conjunction with the evaluation of utilizing desalination to augment current water supplies; WHEREAS, City desires to engage consultant to provide services by reason of its qualifications and experience for performing such, services; WHEREAS, Consultant has offered to provide the required services, on the terms and in the manner set forth herein; NOW, THEREFORE in. consideration of their mutual covenants, thel- parties hereto agree as follows: 1. PROJECT COORDINATION a. C &y. The Utilities Director shall be the representative C 'of the City for all purposes under this agreement. The, Director, or his designated representative, hereby is, designated as the Project Manager for the City and shall supervise the progress and execution of the project under this agreement. b. Consultant. Consultant shall assign a single Project. Manager to liaison with the City's representative. Should circumstances or conditions subsequent to the execution of this agreement require a substitute Project Manager for any, reason, the Project Manager replacement shall be subject to the prior written acceptance and approval of the Director. Consultant's Project Team is further described in Exhibit "A" attached hereto and incorporated herein by this reference. • The individuals identified and the positions held as described in Exhibit "A" shall not be changed except by prior written approval of City. Such approval shall not be unreasonably withheld by the City. 2. DUTIES OP CONSULTANT a. Services to be. furnished. Consultant shall provide all specified services as set forth ,in Exhibit "A" attached hereto and incorporated herein by this reference. 1 b. Laws to be observed. Consultant shall to the extent of its abilities: (1) Procure all permits and licenses (including a City of San Luis Obispo business license) , pay charges and fees, and give all notices which may be necessary and incidental to the due and lawful prosecution of the services to be performed by Consultant under this agreement; (2) Keep itself informed of all existing and proposed federal, state and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this agreement, any materials used in Consultant's performance under this agreement, or the conduct of the services under this agreement; (3) At all times observe and comply with, and cause all of its employees to observe and comply with all of said laws, ordinances, regulations, orders, and decrees mentioned above. (4) Immediately report to the City's Project Manager in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications, or provisions of this agreement. c. Release of reRcrts and information. Any reports, information, data, or other material given to, or prepared or assembled by, Consultant under this agreement shall be the property of City and shall not be made available to any individual or organization by Consultant without the prior written approval of the City's Project Manager. The Consultant shall be allowed, for promotional purposes, to make known_ the nature of the assignment in a general statement during the project and may reproduce design information after it has become public information or upon completion of this project. d. Copies of reports and information. If City requests additional copies of reports, drawings, specifications, or any other material. in addition to what the Consultant is required to furnish in limited quantities as part of the services under this agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the costs of duplicating of such copies at Consultant's direct expense. e. Oualification of Consultant. Consultant represents that it is qualified to furnish the services described under this agreement. 2 3. DUTIESOFCITY O The City agrees to cooperate with Consultant to perform that work described in Exhibit "A" attached hereto and incorporated by this reference. . 4. COMPENSATION a. The Consultant will perform the work as described in Exhibit "A". b. Consultant will bill City as provided for in the consultant's fee schedule as described in Exhibit "A" attached hereto. City will pay this bill within 30 days of . receipt. The Consultant may not charge more than $49,200 without prior approval of the City's Project Manager. S. TIME FOR COMPLETION OF THE WORK a. Project shall be completed within ninety (90) calendar days from date of execution of this agreement by City. b. Time extensions may be allowed for delays caused by City, or factors not directly brought. about by the negligence or lack of due care on the part of the consultant. 6. TEMPORARY SUSPENSION The Utilities Director shall have the authority to suspend this agreement wholly or in part, for such period as he deems C necessary due to unfavorable conditions or to the failure on the part of Consultant to perform any provision of this agreement. Consultant will be paid the compensation due and payable to the date of temporary suspension. 7. SUSPENSION/TERMINATION a. Richt to Terminate. The City retains the right to terminate this agreement for any reason by notifying Consultant in writing seven days prior to termination and by paying the compensation due and payable to the date of termination;, provided, however, if this agreement is terminated for fault of Consultant, City shall be obligated to compensate Consultant only for that portion of- Consultant services which are of benefit to City. Said compensation is to be arrived at by mutual agreement of the City and Consultant and should they fail to agree, then an independent arbitrator is to - be appointed and his decision shall. be binding upon the parties. b. Return of Materials. Upon such termination, Consultant shall turn over to the City immediately any and all copies of studies, sketches, drawings, computations, and other data, whether or not completed, prepared by Consultant, and for which Consultant has received reasonable compensation, O 3 11 e s ^ 1 or given to Consultant in connection with this agreement. Such materials shall become the permanent property of City. Consultant, however, shall not be liable for City's use of complete documents if used for other than the project contemplated by this agreement. 8. INSPECTION Consultant shall furnish City with every reasonable opportunity for City to ascertain that the services of Consultant are being performed in accordance with the requirements and intentions of this agreement. All work done and all materials furnished, .if any, shall be subject to the City's Project Manager's inspection and approval. The inspection of such work shall not relieve Consultant of any of its obligations to fulfill its agreement as prescribed. 9. OWNERSHIP OF MATERIALS All original drawings, models, plan documents and other materials prepared by or in possession of Consultant pursuant to this agreement shall become the permanent property of the City, and shall be delivered to the City upon demand. The consultant may retain a reproducible copy for their records. 10. ASSIGNMENT: SUBCONSULTANTS: EMPLOYEES This agreement is for the performance of professional services of the Consultant' and is not assignable by the Consultant i without prior consent of the City in writing. The Consultant may employ other specialists to perform special services as required with prior approval by the City. 11. NOTICES All notices hereunder shall be 'given in writing and mailed, postage prepaid, by Certified Mail, addressed as follows: To City: Utilities Department City of San. Luis Obispo 955 Morro Street San Luis Obispo, CA 934.01 To Consultant: James M. Montgomery Consulting Engineers Inc. 355 Lennon Lane Walnut Creek, CA 94598 12. INTEREST OF CONSULTANT Consultant covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial 4 c - J ®� or otherwise, which would conflict in any manner or degree with O the performance oi 'the services hereunder. Consultant further. covenants that, in the performance of this agreement, no subcontractor or person having such an interest shall be employed by Consultant. Consultant certifies that no one who has or will have any financial interest under this agreement is an officer or employee of City. It is expressly agreed that, in the performance of the services hereunder, Consultant shall at all times be deemed an independent contractor and not an agent or employee of. City. 13. INDEMNITY Consultant hereby agrees to indemnify and save harmless City, its officers, agents, and employees of and from: a. Any and all claims and demands which may be made against City, its officers, agents or employees by reason of any injury to or death of any person or corporation caused by any negligent act or omission of Consultant under this agreement or of Consultant's employees or agents; b. Any and all damage to or destruction of the property of City, its officers, agents, or employees occupied or used by or in the care, custody, or control of Consultant, or property of others, or in proximity to the site of Consultant's work, caused by any negligent act or omission of Consultant under this agreement or of Consultant's employees or agents; c. Any and all claims and demands which may be made against. City, its officers, agents, or employees by reason of any injury to or death of or damage to property suffered or sustained by any employee or agent of Consultant under this agreement, however caused, excepting, however, any such claims and demands which are the result of the negligence or willful misconduct of City, its officers, agents, or employees; d. Any and all claims and demands which may be made against City, its officers, agents, or employees by reason of any infringement or alleged infringement of any patent rights or claims caused by the, use of any apparatus, appliance, or materials furnished by Consultant under this agreement; and e. Any and all penalties imposed or damages sought on account of the violation of any law or regulation or of any term or condition of any permit, when said violation of any law or regulation or of any term or condition of any permit is due to negligence on the part of the Consultant. Consultant, at its own cost, expense, and risk, shall defend any and all suits, actions, or other legal proceedings that may be brought against or for employees on any such claim or demand of such third persons, or to enforce any such penalty, and pay and satisfy any judgment or decree that .may 5 L -� m � be rendered against City, its officers, agents, or employees in any such suit, action or other legal proceeding, when same were due to negligence of the Consultant. 14. WORKERS COMPENSATION Consultant certifies that it is aware of the provisions of the Labor Code of the State of California, which. require every employer to be insured against liability for workers compensation or to undertake self-insurance in accordance with the provision of that code, and it certifies that it will comply with such provisions before commencing the performance of the work of this agreement. 15. INSURANCE At the request of the City, Consultant shall provide proof of comprehensive general liability insurance ($1,000,000 including automobile) and professional liability insurance ($1,000,000) satisfactory to the City. City shall be an additional named insured. 16. AGREEMENT BINDING. The terms, covenants, -and conditions of this agreement shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and subcontractors of both parties. 17. WAIVERS The waiver by either party of any breach or violation of any term, covenant, or condition of this agreement or of any provision, ordinance, or law shall not be deemed to be a waiver of any subsequent breach or violation of the same or of any other term, covenant, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation .by the other party of any term, covenant, or condition of this agreement or of any applicable law or ordinance. 18. COSTS AND ATTORNEYIS_FEES The prevailing party in any action between the parties to this agreement brought to enforce the terms of this agreement or arising out of this agreement may recover its reasonable costs and attorney's fees expended in connection with such an action from the other- party. 19. DISCRIMINATION No discrimination shall be made in the employment of persons under this agreement because of the race, color, national origin, ancestry, religion or sex of such person. 6 1 �� If Consultant is- .found in violation of the nondiscrimination provisions of the State of Consultant Service. Agreement California Fair Employment Practices Act or similar provisions of federal law or executive order in the performance of this agreement, it shall thereby be found in material breach of this agreement. Thereupon, City shall have the power to cancel or suspend this agreement, in whole or in part, or to deduct from the amount payable to Consultant the sum of Two-hundred-fifty Dollars ($250) for each person for each calendar day during which such person was discriminated against, as damages for said breach of contract, or both. Only a finding of the State of California Fair Employment Practices Commission or the equivalent federal agency or officer shall constitute evidence of a violation of contract under this paragraph. 20. AGREEMENT CONTAINS ALL UNDERSTANDINGS This document represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. This document may be amended only by written instrument, signed by both City and Consultant. All provisions of this agreement are expressly made conditions. This agreement shall be governed by the laws of the State of California. IN WITNESS WHEREOF, City and Consultant have executed this,. agreement on the day and year first above written. CONSULTANT By CITY OF SAN LUIS OBISPO By. 0 EXHIBIT "A" scope of work by James M. Montgomery Consulting Engineers Inc. : 1. Evaluate Desalination Processes Identify, describe and evaluate desalination processes feasible for the production of a supplemental water supply for the City of San Luis Obispo. Theses processes shall include, but not be limited to, thermal and membrane systems capable of desalinating brackish or seawater sources to produce at least 3,000 ac-ft/year of potable water. 2. Evaluate Water Production Costs - Identify, describe and evaluate the costs for producing potable water from brackish or seawater sources by each feasible desalination process identified in 1 above. 3. Evaluate Desalination Joint ventures - Identify, describe and evaluate supplemental water joint venture options with other agencies or firms. Joint venture associations to be evaluated include the City of Morro Bay, Pacific Gas and Electric Company, and others identified as feasibly partners. Alternative arrangements to be investigated include use of Morro Bay Power Plant cooling water intake system and cooling water discharge outfall. Joint venture arrangements shall be evaluated in regards to finding suitable brackish water wells or seawater "beach wells". Potentially feasible desalination plant locations shall be identified. and evaluated, including sites. located on the Morro Bay Power Plant property; -adjacent to the J power- plant property; or at other locations within San Luis Obispo's limits or within other joint venture agency's limits. Multiple use of existing facilities to reduce construction costs and 'construction times shall be evaluated. 4. Permitting - Identify and describe the permitting process or steps necessary for construction of each viable alternative determined in 1 above. Order of magnitude costs and preliminary schedules for these permitting processes shall be identified. S. Rater Quality Standards - Describe and evaluate current water quality standards applicable to the desalination processes deemed feasible in 1 above. Pending (future) water quality standards shall be briefly addressed in relation to their -impact on desalted product water. 6. Evaluate Conveyance and Desalination Facilities - Identify, describe and evaluate the methods of water conveyance, pipe diameters, operating pressures, plant dimensions and capacities and locations. 7. Financing - Identify, describe and evaluate methods of financing the desalination plant and associated support facilities. 8. Plant Decommissioning Costs - Identify, describe and evaluate costs associated with decommissioning the desalination plant. A-1 C-1 !I� l EXHIBIT "A" Costs associated with procedures of shutting down and restarting the desalination plant periodically shall be evaluated. 9. Desalination Compared with Other supplies - Evaluate desalination in comparison with other potential City water supplies. A list of advantages and disadvantages for each water source shall be developed. Costs shall be estimated for each water source. 10.Desalted Water Management - Prepare a report identifying the best managerial approach (water management plan) to using desalination as an alternative water supply. The plan shall address issues such as quantities, qualities and costof desalted water in conjunction with the City's other sources. The water management plan's goal shall be to minimize the total combined water costs for all water used by the City. 11.Presentations to City Council - Prepare and present the findings of the desalination feasibility evaluation to the City Council. �i • A-2 EXHIBIT "A" City of San Luis Obispo Principal-in-Charge Carol James, P.E. Project Manager/ Engineer Charles Dougherty, P.E. Technical Director Technical Review Committee Dale Rohe, P.E. Michael Kavanaugh, Ph.D. Richard Sudak, P.E. T.' Clay Blanton, P.E. Project Staff Process Evaluation—Dale Rohe, P.E. Water Quality Carol James, P.E. Distribution System—Charles Dougherty, P.E. Permitting Requirements—Karen Johnson Financial Analysis—Richard Howell, P.E. Desalination Evaluation Project Organization .W A - 3 SCHEDULE OF HOURLY RATES FOR ENGINEERING FEES* EFFECTIVE JUNE 1, 1990 Senior Company Officer $140 per hour Principal Professional $120 per hour Supervising Professional $ 98 per hour Senior Professional $ 76 per,hour Professional $ 62 per hour Associate.Professional $ 52 per hour Assistant Professional $ 37 per hour Senior Designer $ 70 per hour CDesigner $ 50 per hour Domer $ 33 per hour Senior Resident Engineer $ 83 per hour Resident Engineer-Inspector $ 57 per hour Secretary $ 40 per hour Reproduction Typist $ 39 per hour Clerk $ 29 per hour * The individual hourly rates include salary,overhead,and profit. WETING AGENDA �.�►TE 1 ITEM # /J All�i�ll�III I Iilll�lll�������������� �IIIIIIIIII II city of San luis oBisw Id 955 Morro Street • San Luis Obispo, CA 93401 July 27 , 1990 'u: 11i � 11y�U MEMORANDUM JUL CITY COUNCIL SAN LUIS Of31SP0,CA TO: City Council VIA: John Dunn, City Administrative Officer FROM: William T. Hetland 7 On May S. 1990, the Council authorized staff to solicit "Request for Proposal" for professional engineering services for evaluating desalination as a viable option to augmenting current water supplies as amended. On your July 31 agenda, Item C-1 will recommend approval and authorization to execute an agreement for " engineering services for evaluating desalination with the firm of James M. Montgomery Consulting Engineers, Inc. If you would like to review the proposal, it is now available in the Council Reading File. WTH:bja cONa TO: ❑'D u ACdon ❑ FYI ❑ LSD DIR. ❑SAO ❑ Fjs:.D1R. C] �FVFY I ?�+1DiR. LI)CUCE CH J EC DIP 7. i Iru�p� qm p ���I110gp��1111 city of san Luis oBispo i9 31 1990 is COUNCIL AGENDA REPORT �Q FROM: William T.Hetland �f�' PREPARED BY: Cassidy Rowland Utc7ities Director Administrative Analyst SUBJECT: Water Treatment Plant Upgrade and Expansion CAO RECOMMENDATION: By motion, approve and authorize the Mayor to execute an agreement with Black and Veatch,Engineers-Architects, in the amount of$760,000 for the design phase of the Water Treatment Plant Upgrade and Expansion Project,Phase 2A, Design of Improvements and Phase 2B,Watershed Sanitary Survey. DISCUSSION: it BACKGROUND In September, 1989, the City retained Black& Veatch to conduct an evaluation of the City's existing water treatment plant to determine what improvements were necessary to 1)meet the latest applicable drinking water regulations, and 2) modernize the nearly 30 year old facilities. This evaluation included inspection and review of the existing facilities and a 90 day pilot study to investigate the use of alternative disinfectants. This report will cover the consultant's recommendations, probable project costs and proposed implementation schedule, as outlined in the draft report, issued in June, 1990. This information was also presented to Council at the May 8, 1990,study session on water issues. EXISTING FACILITY The existing water treatment facility is a conventional plant that includes coagulation, flocculation, sedimentation, filtration, and disinfection, using chlorine as the primary disinfectant The plant has operated successfully for 30 years with only minor modifications; however, much of the plant equipment has outlived its useful life. The plant treats water from Whale Rock and Salinas Reservoirs. Water from Whale Rock is of consistently excellent quality,with extremely low suspended solids and dissolved organics content, therefore requiring minimal treatment. Salinas water is of good quality, with low suspended solids but moderate dissolved organics content It is treated to high quality levels except when the reservoir water level is down or algae blooms develop. Due to the high dissolved organic content of the algae laden waters, the treated water contains excessive amount of trihalomethane (THM), a regulated by-product of using chlorine disinfection. IMPACT OF REGULATIONS The Safe Water Drinking Act (SWDA) was adopted in 1964 and significantly amended in 1986 to ensure establishment of national drinking water standards To date, the Environmental Protection Agency(EPA) has issued final versions of the Total Coliform Rule (TCR) and the Surface Water Treatment Rule (SWTR) requiring all waters obtained from surface sources (Le. reservoirs, rivers,etc) to be filtered and disinfected. In addition,EPA has issued a proposed Phase 11 Rule for regulation of 30 synthetic organic chemicals and 8 inorganic chemicals, and is currently developing regulations for approximately 100 additional compounds. For the City, the most significant issue is regulations aimed at reducing disinfection by-products-THMs. Currently regulations limit these compounds to less than 100 micrograms per liter (one part per billion parts) as a four-quarter average; new regulations will lower this limit to 50 or below. While the treatment plant has Il� iiQ� ' �I�II City of San LUIS OBISpo COUNCIL AGENDA REPORT Water Treatment Plant Upgrade and Expansion Page 2 met the 100 microgram limit, the existing facilities are not capable of consistently meeting the 50 level with the available water supplies. One element of the SWTR which has • Add ozone contact basin at the head of the plant a great impact is the requitement that • Add/replace existing flash mix facilities for dispersions all treatment plant modified after of coagulant chemicals January 1, 1990,in ways that . Replace the outdated flocculation equipment in the significantly impact plant performance, existing basin change plant design rating or capacity, . Rehabilitate the existing filters with new media, or change a major treatment process underdrains, and effluent piping to Improve filtering and will be required to meet the new backwash performance amended regulations. Additionally, • Add backwash supply tank and pumps to allow watershed sanuary surreys for each of backwashing of two filters sequentially the reservoirs is required by the • Upgrade the wash water recovery facilities to comply SWTR. Potential sources of with DOHS requirements contamination,including both man- . Provide ozone facfllties to use ozone as the primary made and naturally occurring, in the disinfectant watershed or sensitive areas • Replace the existing gaseous chlorine feed system with surrounding wells or well fields need to a liquid sodium hypochlorite system, which is inherently be identified and their impact on the safer to handle water quality assessed. The report Provide a standby metering pump for each of several will also evaluate any action necessary chemical feed systems to address contaminant sources which Upgrade the existing plant electrical system to replace are not adequately controlled and the outdated 208 volt service with 480/120 volt which significantly negatively impact . Provide controls for the new egi:3pment to Interface with water quality. the departments existing control system • Provide a new building to house the ozone equipment, PILOT STUDY RESULTS now chemical feed systems, control room, and The purpose of the pilot study was to additional office space investigate 1) the use of ozone and • Remodel the existing laboratory/office space to better other oxidants in lieu of chlorine for provide for monitoring requirements of latest regulations disinfection,2) the possibility of Fi9we 1 Recommended Improvements bypassing the sedimentation step for water from the Whale Rock source and treating it by direct filtration, thereby reducing chemical costs, and 3) the use of alternative filter media Several different combinations of ozone and other treatment chemicals were applied and the treated water tested for various water quality parameters, including turbidity, color,and THMs. The study indicated • ozonation most reliably produced water free of objectionable taste and odor and met all current as well as anticipated regulations, • water from Whale Rock can be reliably treated by direct filtration, and • dual media is the most appropriate filter media choice for this plant. c-a -� 1 r I Il���i ;i�iIII�I�►�� ����► city or san tus osispo AMaGa COUNCIL AGENDA REPORT Water Treatment Plant Upgrade and Expansion Page 3 • Mobilization 510,60 RECOMMENDED IMPROVEMENTS • Ozone Contact Basins 380,nna Based on the results of the pilot study • Ozone Equipment 1,600, and the consultant's review of the • Ozone/Chemical Building 1,450, existing facilities, a program to • Flocculation Basin Improvements 520, modernize and upgrade the facility is • Sedimentation Basin Improvements 130, needed, pr waled in Figure 1. When • Filter Improvements 850, completed, the plant will be capable of • Chemical Feed Systems 120, reliably treating water form either the • Backwash Supply Facilities 315,00C Whale Rock of Salinas Reservoir • Wash Water Recovery Facilities 455,OOC sources equal to, or better than the • Sitework 650, existing dig water qty regulations and will extend the life of Subtotal 6,935, the facilities by another 20 to 30 years. • Contingencies and Omissions 700, The recommended treatment process is a split treatment configuration Probable Construction Costs 7,835,00 whereby water from the Salinas Fors 2 Estimated Construction Costs Reservoir will continue to receive full conventional treatment, and the water from Whale Rock Reservoir will be treated by direct filtration. Ozone is recommended as disinfectant of choice. It provides enhance disinfection capability to meet federal and state requirements but will not form chlorinated disinfection by-products (THMs). Ozone will also destroy the trace quantities of algae-related compounds that have caused taste and odor problems in the past with water from the Salinas Reservoir. Lastly, ozone may aid the coagulation process under certain operating conditions,reducing chemical utilization and extending the length of time between filter cleaning. The entire project is described in Attachment A,Description of Project;Attachment B describes the Scope of Services to be provided by the consultant during Phase 2A and 2B of this project. As seen in Figure 2, total cost of construction is estimated to be$7,635,000. PROPOSED SCHEDULE The schedule developed by the contractor allows the recommended facilities to be on-line by July, 1992. Key target dates on the proposed schedule are. • Begin final design Upon contract execution • Advertise for bids, ozone equipment February, 1991 • Award ozone equipment contract April, 1991 • Evaluate revenue program and funding needs June, 1991 • Advertise for bids, general construction April, 1991 • Award general construction contract July, 1991 • Startup, ozone system September, 1992 • Ozone system operational November, 1992 0 Construction and final clean-up January, 1993; j���`� city of San tuts OBISpo COUNCIL AGENDA REPORT Water Treatment Plant Upgrade and Expansion Page 4 CONCURRENCES The City Attorney and the City Finance Director concur with the recommendations in this report. FISCAL IMPACT The estimated total cost for the design phase of the project, Phase 2A and 2B, is$760,000, construction i mamgment costs are estimated at $445,000. A complete detail of the compensation for all the phases of this project is presented in Attachment C. To date, $138,000 has been expended for the Ozone Pilot Plant Study. i Funding source has been identified in the Water Fund specifically for this design phase of the water treatment plant project, as approved in the Water Rate Requirements report to Council on June 12, 1990. In the report, the design phase of the project was estimated at 5650,000. The $110,000 difference is due largely to the required Watershed Sanitary Survey, at $85,000, which was not anticipated at that time, and a revised scope of services due to the results of the pilot study. This difference can be funded through reduction in the Groundwater Development Phase III program, funded for$2,350,000,reducing the total for this project by $110,000. The key point in the project schedule is completing a revenue review and analysis to determine the rates required to support the construction. This review will be done after the final design estimates are available and the drought status can be assessed. Attachments 1-Agreement A- Project Description B - Scope of Services C- Compensation -a • Ll CONSULTANT SERVICE CONTRACT C This contract, made this day of 1990, by and between the City of San Luis Obispo, California (hereinafter referred to as "City") , and Black and Veatch, Engineers- Architects (hereinafter referred to as "Consultant") . WITNESSETH WHEREAS, City desires consulting services in connection with he design and construction of certain improvements to the water treatment plant; WHEREAS, City desires to engage consultant to provide services by reason of its qualifications and experience for performing such services; WHEREAS, Consultant has offered to provide the required services on the terms and in the manner set forth herein; NOW, THEREFORE in consideration of their mutual covenants, the parties hereto agree as follows: 1. PROJECT COORDINATION a. City. The Utilities Director shall be the- representative Cof the City for all purposes under this agreement. The Utilities Director or designated representative hereby is designated as the Project.Manager for the City and shall supervise the progress and execution of the project under this agreement. b. Consultant. Consultant shall assign a single Project Manager to liaison with the City's representative. James C. Hesby is hereby designated as the Project Manager for the Consultant. Should circumstances or conditions subsequent to the execution_ of this agreement require a substitute Project Manager for any reason, the Project Manager replacement shall. be subject to the prior written acceptance and approval of the Utilities Director. 2. DUTIES OF CONSULTANT a. Services to be furnished. The project is described in Attachment A and Consultant shall provide all specified services as set forth in Attachment B, both attached hereto and. incorporated herein. by this reference. Any changes in the project as described may be incorporated only by written amendment executed by the City's Project -Manager and Consultant. C � 1 c�a b. Follow-on Consulting Services. City and Consultant agree that certain of the work to be performed by Consultant cannot be defined adequately prior to the completion of the predesign services and that additional consulting work related to the execution of the project and not covered in Attachments A and B will be needed during performance of this agreement. It is intended that such categories of work be classified as Follow-on Services. Follow-on Services will be negotiated as they become defined and shall be authorized only by prior written agreement. c. Laws to be observed. Consultant shall to the extent of its abilities: (1) Procure all permits and licenses, pay charges and fees, and give all notices which may be necessary and incidental to the due and lawful prosecution of the services to be performed by Consultant under this agreement. (2) Keep itself informed of all existing and proposed federal, state and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this agreement, any materials used in Consultant's performance under this agreement, or the conduct of the services under this agreement. (3) At all times observe and comply with, and cause all of its employees to observe and comply with all of said laws, ordinances, regulations, orders, and decrees J mentioned above. (4) Immediately report to the City's Project Manager in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications, or provisions of this agreement. d. .Release of reports and information. Any reports, information, data, *or other material given to, or prepared or assembled by, Consultant under this agreement shall be the property of City and shall not be made available to any individual or organization by Consultant without the prior written approval of the City's Project Manager. The Consultant shall be allowed, for promotional purposes, to make known the nature of the assignment in a general statement during the project and may reproduce design information after it has become public information or upon completion of this project. e. Conies of reports And information. If City requests additional copies of reports, drawings, specifications, or any other material in addition to what the Consultant is required to furnish in limited quantities as part of the 2 C- b services under this agreement, Consultant shall provide such C' additional copies as are requested, and City shall compensate Consultant for the costs of duplicating of such copies at direct project expense in accordance with Attachment C, Fee Schedule. f. Cualification -of Consultant. Consultant represents that it is qualified to furnish the services described under this agreement. 3. DUTIES OF CITY The City shall provide the review and direction of the project. The City shall provide information as requested per Attachment A. 4. COMPENSATION a. The Consultant will be compensated for the performance of the work as described in Attachments A and B, at the rates shown in Attachment C - Phase 2 Design, Construction Drawings and Specifications, Bid and Preaward Services, an amount not to exceed $760,000 without prior written authorization of the Project Manager. b. Consultant will bill City monthly. Billing date will be the 10th of every month. City will pay this bill within 45 days C of receipt. 5. TIME FOR COMPLETION OF THE WORK a. Project design shall be completed within 240 days from date of execution of this agreement by City. b. Time extensions will be allowed for delays caused by City, or factors not directly brought about by the negligence or lack of due care on the part of the Consultant. 6. TEMPORARY SUSPENSION The Utilities Director shall have the authority to suspend this agreement wholly or in part, for such period as deemed necessary due to unfavorable conditions or to the failure on the part of Consultant to perform any provision of this agreement. Consultant will be paid the compensation due and payable to the date of temporary suspension. 7. SUSPENSION/TERMINATION a. Richt to Terminate. The City retains the right to terminate this agreement for any reason by notifying Consultant in Cwriting seven days prior to termination and by paying the 3 v! t;k. compensation due and payable to the date of termination; provided, however, if this agreement is terminated for fault of Consultant, City shall be. obligated to compensate Consultant only for that portion of Consultant services which are of benefit to City. Said compensation is to be arrived at by mutual agreement of the city and Consultant and should they fail to agree, then an independent, mutually acceptable arbitrator is to be appointed and his decision shall be binding upon the parties. b. Return .of Materials. Upon such termination, Consultant shall turn over to the City immediately any and all copies of studies, sketches, drawings, computations, and other data, whether or not completed, prepared by Consultant, and for which Consultant has received reasonable compensation, or given to Consultant in connection with this agreement. Such materials shall become the permanent property of City. Consultant, however, shall not be liable for City's use of any documents if used for other than the project contemplated by this agreement. 8. INSPECTION Consultant shall furnish City with every reasonable opportunity for City to ascertain that the services of Consultant are being performed' in accordance with the requirements and intentions of this agreement. All work done and all materials furnished, if any, shall be subject to the City's Project Manager's inspection and approval. The inspection of such work shall not relieve Consultant of any of its obligations to fulfill its agreement as prescribed. 9. OWNERSHIP OF MATERIALS All original drawings, models, plan documents and other materials prepared by or in possession of Consultant pursuant to this agreement shall become the permanent property of the City, and shall be delivered to the City upon demand. The Consultant may retain a reproducible copy for their records. 10. ASSIGNMENT: SUBCONSULTANTS: EMPLOYEES This agreement is for the performance of professional services of the Consultant and is not assignable by the Consultant without prior consent of the City in writing. The Consultant may employ other specialists to perform special services as required with prior written approval by the City. 4 1 - 11. NOTICES C All notices hereunder shall be given in writing and mailed, postage prepaid, by Certified Mail, addressed as follows: To City: William T. Hetland Utilities Department City of San Luis Obispo 955 Morro Street San Luis Obispo, CA 93401 To Consultant: James C. Hesby 2300 Clayton Road, Suite 12000 Concord, CA 94520-2100 12. INTEREST OF CONSULTANT Consultant covenants that it presently has not interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performanceof the services hereunder. Consultant further covenants that, in the performance of this agreement, no -subcontractor or person having such an interest shall be employed by Consultant. Consultant certifies that no one who has or will have any financial interest under this agreement is an officer or employee of City. It is expressly. agreed that, in the performance of the services hereunder, Consultant shall at all times be deemed an independent contractor and not an agent or employee of City. 13. INDEMNITY Consultant hereby agrees to indemnify and save harmless City, its officers, agents,. and employees of and from: a. Any and all claims and demands which may be made against City, its officers, agents or employees- by reason of any injury to or death of any person or corporation caused by any negligent act or omission of Consultant under this agreement or of Consultant's employees or agents; b. Any and all damage to or destruction of the property of City, its officers, agents, or employees occupied or used by , or in the care, custody, or control of Consultant, or in proximity to the site of Consultant's work caused by any negligent act or omission of Consultant under this agreement or of Consultant's employees or agents; c. Any and all claims and demands which may be made against City, its officers, agents, or employees by reason of any injury to or death of or damage suffered or sustained by any O employee or agent of Consultant under this agreement,, caused 5 � x by any negligent act or omission of Consultant under this Agreement, or of Consultant's employees or agents; d. Any and all claims and demands which may be made against City, its officers, agents, or employees by reason of any infringement or alleged infringement of any patent rights or claims caused by the use of any apparatus, ,appliance, or materials furnished by Consultant under this agreement; and e. Any and all penalties imposed or damages sought on account of the violation of any law or regulation or of any term or condition of any permit, when said violation of any law or regulation or of any term or condition of any permit is due to negligence on the part of the Consultant. Consultant, at its own cost, expense, and risk, shall defend any and all suits, actions, or other legal proceedings that may be brought against or for employees on any such claim or demand of such third persons, or to enforce any such penalty, and pay and satisfy any judgment or decree that may be rendered against City, its officers, agents, or employees .in any such suit, action or other legal proceeding, when same were due to negligence of the Consultant. 14. WORKERS -COMPENSATION Consultant certifies that it is aware of the provisions of the Labor Code of the State of California, which require every employer to be insured against liability for workers compensation or to undertake self-insurance in accordance with the provision of that code, and it certifies that it will comply with such provisions before commencing the performance of the work of this agreement. 15. INSURANCE The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/aggregate for property damage, and professional liability insurance in the amount of $1,000,000. Said general liability policy shall name the City of San Luis Obispo as an additional named insured and-shall include. a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this agreement. 6 C16. AGREEMENT BINDING The terms, covenants, and conditions of this agreement shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and subcontractors of both parties. 17. INDEPENDENT CONTRACTOR The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Consultant nor any employee of Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Consultant, or any employee of Consultant. 18. WAIVERS The waiver by either party of any breach or violation of any C term, covenant, or condition of this agreement or of any provision, ordinance,, or law shall not be deemed to be a waiver of any subsequent breach or violation of the same or of any other term, covenant, condition, ordinance or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, .covenant, or condition of this agreement or of any applicable law or ordinance. 19. COSTS AND ATTORNEY'S FEES The prevailing party in any action between the parties to this agreement brought to enforce the terms of this agreement or arising out of this agreement may recover its reasonable costs and attorney's fees expended in connection with such an action from the other party. 20. DISCRIMINATION PROHIBITED The Consultant, with regard to. the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. C 7 �da � 21. AGREEMENT CONTAINS ALL UNDERSTANDINGS This document represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral for this project. This document may be amended only by written instrument, signed by both City and Consultant. All provisions of this agreement are expressly made conditions. This agreement shall be governed by the laws of the State of California: IN WITNESS WHEREOF, City and Consultant have executed this agreement on the day and year first above written. CONSULTANT By CITY OF SAN LUIS OBISPO By Mayor Ron Dunin 8 cam Attachment A Description of Project Owner: City of San Luis Obispo, California Project: Water Treatment Plant Modifications and Ozone Addition General This project provides for the design of miscellaneous improvements and the addition of ozone facilities at the City's existing water treatment facilities located on Stenner Creek Road near California Highway 1. The improvements are based on the results of the predesign and pilot studies and are generally as described herein. Ozone Facilities Ozone facilities will be provided for preozonation of the incoming raw water as the primary disinfectant. Ozone facilities will be based on a total installed capacity Cof 750 lb/day and include air preparation equipment, ozone generators; fine bubble } type ozone dissolution system and off-gas destruct system. Two ozone contact basins will be provided and include flexibility to maintain Whale Rock.and Salinas waters separate or to treat water from either source in both contactors. Plant Influent New plant influent piping and metering facilities will be provided to maintain the two source waters separate such that Whale Rock water can be direct filtered, and Salinas water will receive full conventional treatment. Normal operation will bypass the forebay. Each of the two influent lines will be provided with raw water flowmeters and flow control valves. Flash/Rapid Mix New two-stage flash/rapid mix factlities will be provided on each of the two influent lines for chemical addition, the first stage will be designed for alum addition, while the second stage will be designed for polymer addition. OPljl A-1 Flocculation The existing flocculation equipment will be removed and replaced with vertical "turbine flocculators incorporating low speed, large d/t ratio axial flow hydrofoil impellers and adjustable frequency drives. The basins will also be retrofitted with interstage baffles to reduce short-circuiting. Sedimentation Basin The effluent launders will be fitted with horizontal baffles, and the sludge blow- down line will be retrofitted with a timer-initiated automatic blowdown valve. A bypass line will be added to allow ozonated and flocculated Whale Rock water to pass directly to filtration. Filtration The existing filters will be rehabilitated to provide for constant rate, effluent rate of flow control operation. The existing filter underdrains and media will be removed and replaced with dual lateral type underdrains and dual media. The wash water troughs will be removed and replaced with fiberglass units mounted higher in the box. The existing surface wash system will be removed and replaced. The filter affluent piping will be removed and replaced with new larger piping and rate of flow controllers. As second wash water supply tank and pump will be provided to reduce cycle time between successive backwashes. A new venturi meter and modulating valve will be provided in the backwash supply line for flow control. Wash Water Recovery Access ramps for a bobcat will be provided into the existing reclamation basins. The existing 8-inch gate valves will be replaced with eccentric plug valves. A package treatment plant will be provided to treat decant from the reclamation basins before it is returned to the head of the plant. The existing decant line will be rerouted to the head of the plant rather than into the later stages of the flocculation basin. Plj2. A-2 -a -JL4 New Chemical Feed Systems CThe existing gaseous chlorine system will be abandoned and replaced with a liquid sodium hypochlorite system. A wash water polymer system will be provided in lieu of filter to waste, to meet the new California Title 22 requirements. All chemical feed systems will be flow paced for dosage control but without feedback loops. Existing Chemical Feed System The existing powdered activated carbon system will be removed, but not replaced. Additional metering pumps will be provided for the alum, cationic polymer and anionic polymer systems to allow for the parallel influent operation and to serve as standbys. The existing fluoride system will be converted to a liquid system and relocated to the Ozone Generation Building. Electrical CThe existing 208 volt, single phase plant power system will be upgraded to 480 volt, three phase service.to all existing and new facilities. Control The filters will be provided with new PLC based control consoles with manually- initiated automatic backwash sequencing. Control consoles will also be configured for manual operation in the event of PLC failure. One console will be provided for each of two filters. The ozone system will be provided with a PLC for automatic.flow pacing of the system based on operator dosage setpoint, and for data collection. There will be minimum automatic control functions. Start-stop of all equipment will be manual. The PLCs for the above systems will be tied into the existing SCADA system using the system architecture being implemented by the City. A new terminal will be provided in the Ozone Generation Building for operator interface. CPlj3 A-3 n 1 Buildings A new two-story building of approximately 7,000 square feet will be provided J adjacent to the existing Administration Building. The lower floor will house the ozone air preparation equipment, the fluoride system, the sodium hypochlorite system, a lunch room, and storage. The second floor will house the ozone.generators, a conference room, a new control room, and two offices. The existing laboratory will be expanded into the adjacent offices. Pij4 A-4 Attachment B Agreement.for Consulting Services Owner: City of San Luis Obispo, California Project: Water Treatment Plant Modifications and Ozone Facilities Scope of Services. Phase 1. Rredesign Study (Already Complete) Phase 2A. Design, Construction Drawings, Specifications, Bid, Reconstruction Services A. Preliminary and General Items 1. Meet with the Owner to clarify understanding of scope and parameters of the project. 2 Communicate with State agency and reach an understanding on design objectives and performance requirements.. 3. Arrange for and participate in informal meetings with the Owner throughout the design phase to review progress and exchange ideas and information. One meeting per month is anticipated. B. Design Memorandum !I 1. Prepare a detailed design memorandum and preliminary drawings as required to establish agreement on scope, parameters, performance requirements, and project approach. Submit five copies to the Owner for review. O A2d1 `B-1 ®�0 2. Meet with the Owner and secure Owner's comments on the design memorandum and preliminary documents. Resolve any questions, revise documents if necessary, and resubmit five copies to the Owner. 3. Submit the design memorandum to the DOHS. Attend one meeting with DOHS to discuss the design memorandum with regulatory agency officials. 4. Update and distribute the design memorandum periodically as required during the design phase. C: Geotechnical Services 1. . Provide, through a subcontract, geotechnical engineering services including exploratory work, laboratory and field testing and professional guidance in tests to be made at test locations based on preliminary drawings and designs and including professional interpretations of exploratory and test data. The services will include: a. All initial geotechnical exploratory work,such as soil borings,penetration tests, soundings, subsurface explorations, laboratory tests of soils, rock formation, and other geophysical phenomena which are required to provide information for design and all other field and laboratory tests and analyses which are required to provide design information. b. An initial geotechnical report by a qualified geologist or geotechnical firm interpreting the data on the exploratory work and testing and setting out the site conditions that can be anticipated from this initial exploratory work. I After final design has proceeded to the point where structure locations, excavation depths, and foundation loadings have been established, have the subcontractor prepare a final geotechnical evaluation and report considering both design parameters and constructibility. D. Construction Drawings and Specifications 1. Prepare detailed drawings and specifications for the proposed construction work and for all equipment required. The documents will be prepared for construction by private contractors on a competitive bid basis. 2. Work will be divided into the following construction (and purchase) contracts: i A2d2 B-2 a. Ozone' Equipment Purchase Contract. b. General Construction Contract. 3. Prepare an opinion of probable construction cost for the proposed work covered by the drawings and specifications. 4. Provide three (3)sets of drawings and specifications to the Owner for review at 20 percent, 50 percent completion, and after documents (the documents for a contract) are .completed to the point where the final formal review processes by the Owner and (agencies) can begin. 5. Following the review of the submitted documents (the documents for a contract), meet with the Owner to discuss them and to resolve any questions. 6. After the conference with the Owner, make any necessary modifications and submit three sets of revised detail drawings and specifications to state agency for review and two sets to the Owner for record. 7. Attend one meeting to discuss the documents with DOHS. 8. After receipt of agency •review comments and Owner second review comments, revise if necessary and resubmit if necessary three sets to state agency and two sets to the Owner. 9. Upon completion of the review of the drawings and specifications, review the Oopinion of probable construction cost and revise and expand as required. 10. Prepare bid forms and preliminary Invitation to Bid form. E. Preliminary Plan of Operation 1. Draft a preliminary plan of operation. 2. Submit the draft to the Owner. 3. Based on Owner comments, revise draft and resubmit to the Owner and to DOHS. 4. Attend one meeting to discuss the preliminary plan of operation and answer questions, if necessary. S. Revise plan if required and furnish 10 copies of the revised preliminary plan of operation to the Owner for files and submittal. F. Preaward Services 1. Review the construction contract drawings and specifications for completeness, bidability, and constructibility. A2d3 B-.3 2. Coordinate bid letting date, time, and place with the Owner and prepare final Invitation to Bid. 3. Assist and advise the Owner in placing the advertisements of the Invitation to Bid. 4. Identify potential contractors and suppliers, and distribute copies of the Invitation to Bid. Maintain a record of prospective bidders and suppliers to whom drawings or specifications have been issued. 5. Receive deposits for and distribute construction contract drawings and specifications to prospective bidders. 6. .Distribute plan holders' list to recipients of drawings and specifications prior to bid opening. 7. Distribute 10 sets of the construction contract drawings and specifications to the successful bidder. 8. Conduct, at a date and time selected and a place provided by the Owner, a prebid conference to: a. Instruct prospective bidders and suppliers as to the types of information required by the contract documents and the format in which bids should be presented. b. Review special project requirements and.contract documents in general. 9. Interpret construction drawings and specifications. Prepare and issue addenda to the construction contract documents when required. 10. Assist the Owner during bid opening. Answer questions during bid opening, make preliminary tabulation of bids, and review questionnaires and bids for completeness. , 11. Review and evaluate the qualifications of the apparent successful bidder and the proposed major or specialty suppliers and subcontractor. The review and evaluation will include such factors as work previously completed, references, and technical experience. 12. Prepare and distribute formal bid tabulation.sheets, evaluate bids, and make written recommendations to the Owner concerning contract award. 13. Prepare and distribute conforming copies of the construction contract documents. These services will include review of Contractor's bonds, furnishing the Contractor unsigned construction contract documents, and transmitting the construction contract documents to the Owner for signature and distribution. A2d4 B-4 Phase 2B. Watershed Sanitary Survey Engineer will conduct watershed sanitary surveys for each of the Whale Rock and Santa Margarita Reservoirs, and prepare a report presenting the results of the study. The study is intended to satisfy the California DOHS requirements under the Surface Water Treatment Rule of Title 22. The scope of services as outlined herein is based on the requirements for source evaluation as presented in Appendix K of the SWTR Guidance Manual. A. Based on field observations and discussion with the operator, a general characterization and description of the watershed will be made. Features which may be included in the description are: 1. Area of watershed or recharge area. 2. Stream flow. 3. Land usage (wilderness, farmland, rural housing, recreational, commercial, industrial, etc.). 4. Degree of access by the public to watershed. 5. Terrain and soil type. 6. Vegetation. 7. Other. B. Potential sources of contamination in the watershed or sensitive areas surrounding wells or well fields will be identified as discovered by physically touring and observing the watershed and its daily uses, and by also actively questioning the water system manager about adverse and potentially adverse activities in the watershed. Types of contamination which will be considered include: 1. Man Made. a. Point discharges of sewage, storm water, and other wastewater. b. Onsite sewage disposal systems. c. Recreational activities (swimming, boating, fishing, etc.). d. Human habitation. e. Pesticide usage. f. Logging. g. Highways or other roads from which there might be spills. h. Commercial or industrial activity. U A2d5 B-5 cor 2 i. Solid waste or other disposal facilities. j. Barnyards, feed lots, turkey and chicken farms and other concentrated domestic animal activity. k. Agricultural activities such as grazing, tillage, etc., which affets soil erosion, fertilizer usage, etc. 1. Other. 2. Naturally Occurring. a: Animal populations, both domestic and wild. b. Turbidity fluctuations (from precipitation, landslides, etc. c. Fires. d. Inorganic contaminants from parent materials (e.g., asbestos fibers). e. Algae blooms. f. Other. C. Source Construction .The construction of the source and associated facilities will be evaluated to answer the following questions: 1. Is the source adequate in quantity? 2. Is the best quality source or location in that source being used? 3. Is the intake protected from icing problems if appropriate? 4. Is the intake screened to prevent entry of debris, and are screens maintained? 5. Is animal activity controlled within the immediate vicinity of the intake? 6. Is there a raw water sampling tap? D. Assess the impact of the various contaminant sources on water quality. E. Assess the City's watershed contaminant control program and identify any action necessary to address contaminant sources which are not adequately controlled and which significantly impact water quality. AM B-6 i. OPhase 3A. Cohstfuctlon Phase Services A. Project Administration The Engineer will perform project administration services during the construction phase of the project. By performing these services, the Engineer shall not have authority or responsibility to supervise, direct, or control the Contractor's work or the Contractor's means, methods, techniques, sequences or procedures of construction. The Engineer shall not have authority or responsibility for safety precautions and programs incident to the Contractor's work or for any failure of the Contractor to comply with laws, regulations, rules, ordinances, codes,or orders applicable to the Contractor furnishing and performing the work. Specific services to be performed by the Engineer are as follows: 1. Review the Contractor's insurance certificates and forward the certificates to the Owner for acceptance by the Owner's legal counsel. The Engineer's review of the insurance certificates is only for the purpose of determining if the Contractor maintains the general types and amounts of insurance required by the specifications, and is not a legal review to determine if the OContractor's insurance coverage complies with all applicable requirements. 2. At a date and time selected by the Owner and at a facility provided by the Owner, conduct a preconstruction conference. The Engineer shall prepare an agenda for the conference and prepare and distribute minutes. The preconstruction conference w6l include a discussion of the Contractor's tentative schedules,procedures for transmittal and review of the Contractor's submittals,processing payment applications,critical work sequencing,change orders;record documents, and the Contractor's responsibilities for safety and first aid. 3. Review and comment on the Contractor's initial and updated construction schedule and advise the Owner as to acceptability. 4. Analyze the Contractor's construction schedule, activity sequence, and construction procedures as applicable to the Owner's ability to keep existing facilities in operation. 5. Review the Contractor's initial and updated schedule of estimated monthly payments and advise the Owner as to acceptability. A20 B-7 �vaP�3 6. Make periodic visits to the construction site to observe progress of the work and consult with the Owner and Contractor concerning problems and/or progress of the work. A total of 14 visits is anticipated. 7. Review drawings and other data submitted by the Contractor as required by the construction contract documents. The Engineer's review shall be for general conformity to the construction contract drawings and specifications for the project and shall not relieve the Contractor of any of his contractual responsibilities. Such reviews shall not extend to means, methods, techniques, sequences, or procedures of construction or to safety precautions and programs incident thereto. 8. Receive and review guarantees, bonds, and certificates of inspection, tests, and approvals which are to be assembled by the Contractor(s) in accordance with the construction contract documents, and,transmit them to the Owner. 9. Interpret. construction contract drawings when,requested by the Owner or Contractor. If authorized by the Owner and the Contractor, the Engineer may interpret construction contract drawings and specifications upon request by subcontractors and suppliers. 10. Review and process the Contractor's monthly payments requests, and forward to the Owner if applicable. The Engineer's review shall be for the purpose of making a .full independent mathematical check of the Contractor's payment request. The Engineer is responsible for verifying the quantities of work which are the basis of the payment request. 11. Provide documentation and administer the processing of change orders, including applications for extensions of construction time. Evaluate the cost and scheduling aspects of all change orders and, where necessary, negotiate with the Contractor to obtain a fair price for the work. Said negotiation shall be subject to the approval of the Owner. 12. Upon completion of the project, revise the construction contract drawings to conform to the construction records. Submit copy of the mylars to the Owner. 13. Act as initial arbiter on all claims of the Owner and the Contractor relating to the acceptability of the work or the interpretation of the requirements of the construction contract documents pertaining to the execution and progress of the work. A2d8 B-8 co � a '� � 14. Analyze data from performance testing of equipment by the Contractor or C! supplier when the construction contract documents require the equipment to be tested after installation. Submit conclusions to the Owner. 15. Upon substantial completion, inspect the construction work and prepare a listing of those items to be completed or corrected before final completion of the project. Submit results of the inspection to the Owner and Contractor. 116. Upon completion or correction. of the items of work on the punch list, conduct final inspection to determine if. the work is completed. Provide written recommendations concerning final payment to the Owner, including a list of items, if any, to be completed prior to the making of such payment. Phase 3B. Resident Services During Construction The Engineer will furnish a full-time Resident Project Representative. The Resident Project Representative will observe the Contractor's work and perform the services listed below. The Resident Project Representative shall not have responsibility for the superintendence of construction site conditions, safety, safe practices or unsafe practices or conditions, operation, equipment, or personnel other than employees of the Engineer. This service shall in no way relieve the Contractor of complete supervision of the work or the Contractor's obligation for complete compliance with the drawings and specifications. The Contractor shall have sole responsibility for safety and for maintaining safe practices and .avoiding unsafe practices or conditions. Specific services performed by the Resident Project Representative are as follows: A. Site Observations and Liaison with the Owner and the Contractors 1. Conduct onsite observations of the general progress of the work to assist the Engineer in determining if the work is proceeding in accordance with the construction contract documents. 2. Serve as the Engineer's liaison with the Contractor, working principally through the Contractor's superintendent,and.assist the Engineer in providing interpretation of the construction contract documents. Transmit the Engineer's clarifications and interpretations of the construction contract documents to the Contractor. AW B-9 �I 3. Assist the Engineer in serving as the Owner's liaison with the Contractor when the Contractor's operations affect the Owner's onsite operation. 4. As requested by the Engineer, assist in obtaining from the Owner additional details or information when required at the jobsite for proper execution of the work. 5. Consult with the Owner and the Contractor, giving opinions and suggestions based on his Resident Project Representative's observations regarding defects or deficiencies in the Contractor's work and relating to compliance with drawings, specifications, and design concepts. 6. Advise the Engineer and the Contractor or its superintendent immediately of the commencement of any work requiring a shop drawing or sample submission if the submission has not been accepted by the Engineer. 7. Monitor changes of apparent integrity of the site (such as subsurface conditions, existing structures,and site-related utilities when such utilities are exposed) resulting from construction related activities. •8. Observe pertinent site conditions when the Contractor maintains that differing site conditions have been encountered, and document actual site conditions. Review and analysis of the Contractor claims for differing site conditions are supplemental services. 9. Review the Contractor's construction sequence and traffic control plans for all construction work undertaken simultaneously. Review the Contractor's proposed changes to the construction drawings. 10. Establish and furnish the Contractor with necessary base lines and control points which will be used as datum for the work. Actual construction staking will be done by the Contractor. 11. Visually inspect materials,equipment,and supplies delivered to the worksite. Reject materials, equipment; and supplies which do not conform to the construction contract documents. 12. Coordinate onsite materials testing services during construction. Copies of testing results will be forwarded to the Owner for review and information. 13. Observe field tests of equipment; structures and piping, and review the resulting reports, commenting to the Owner as appropriate. A2d10 B-10 � B. Outside Liaison CI. Accompany visiting inspectors representing public or other agencies having jurisdiction over the project. Record the results of these inspections and report to the Engineer. C. Meetings, Reports, and Documents Review and Maintenance 1. Attend the preconstruction conference, and assist the Engineer in explaining administrative procedures which will be followed during construction. 2. Prepare for and attend monthly progress meetings, and other meetings when .deemed necessafy,with the.Owner and the.Contractor to review and discuss construction procedures and progress scheduling, engineering management procedures, and other matters concerning the project. 3. Submit to the Owner weekly .construction progress reports containing a . summary of the Contractor's progress, general conditions of the work, problems, and resolutions or proposed resolutions of problems. 4. Review the progress schedule, schedule of shop drawings submissions, and schedule of values prepared by the Contractor and consult with the Engineer concerning their acceptability. C 5. Report to the Engineer whenever work is known to be defective or does not meet the requirements of any inspections, tests or approval required to be made or has been damaged prior to final payment, and advise the Engineer when the work should be corrected of rejected or should be uncovered for observation, or requires special testing, inspection, or approval. 6. Review applications for payment with the Contractor for compliance with the established procedure for their submission and forward them with recommendations to the Engineer, noting particularly their relation to the schedule of values, work completed, and materials and equipment delivered to the site but not incorporated into the work. 7. Record date of receipt of shop drawings and samples. Receive samples which are furnished at the site by the Contractor, and notify the Engineer of their availability for examination. (See B&V Exhibit A to Supplementary Conditions Sec. B(4)(a)). 8. During course of the work, verify that certificates, maintenance and operation manuals, and other data required to be assembled and furnished by the Contractor are applicable to the items actually installed; and deliver OA2d11 B-11 Co s4? ��� this material to the Engineer for his review and forwarding to the Owner prior to final acceptance of the work. 9. Maintain a marked set of record drawings and specifications at the jobsite based on data provided by the Contractor. This information will be combined with information maintained by the Contractor and a master set of record documents produced. 10. Review certificates of inspections; testing, and related approvals submitted by the-Contractor in compliance with required by-laws, rules, regulations, ordinances,codes, orders, or the Contract Documents(but only to determine that their content complies with the requirements of, andthe results certified indicated compliance with the construction Contract Documents). This service is limited to a review of items submitted by the Contractor and does not extend to a determination of whether the Contractor has complied with all legal requirements. 11. Maintain the following documents at the jobsite. a. Correspondence files. b. Reports of job conferences, meetings, and discussions among the Engineer, the Owner, and the Contractor. c. Shop drawings and samples submissions. d. Reproductions of original construction Contract Documents. e. Addenda. . L Change orders. g. Field orders. h. Additional drawings issued subsequent to execution of the construction Contract Documents. i. The Engineer's clarifications and interpretations of the construction Contract Documents. j. Progress reports. k. Names, addresses, and telephone numbers of all contractors, subcontractors, and major suppliers of materials and equipment. 12. Maintain a daily diary or log book of events occurring at. the jobsite, including the following information. a. Contractor's hours on the jobsite. b. Contractor and subcontractor personnel on jobsite.. . c. Construction equipment.on jobsite. A2d12 B-12 G_a0a � d. Observed delays and causes. e. Weather conditions. C f. Data relative to questions of extras or deductions. g. List of visitors. h. Daily activities. i. Decisions. j. Observations connected with the progress of the work: k. Materials received on jobsite. The diary or log book shall remain the property of the Engineer. 0. Assistance in Certification of Substantial Completion 1. Before the Engineer issues a Certificate of Substantial Completion, submit to the Contractor a list of observed item requiring completion or correction. 2. Assist the Engineer in conducting final inspection in the company of the Owner and the Contractor, and prepare a final list of items to be completed or corrected. 3. Verify that all items on the final list have been completed or corrected and make recommendations to the Engineer concerning acceptance. �i I' i �J A2d13 B-13 G -a mg9 Attachment C Agreement for Consulting Services Owner: City of San Luis Obispo, California. Project: Water Treatment Plant Improvemdnts and Ozone Facilities Compensation For the services covered by AMENDMENT NO. 1, the CITY agrees to pay the CONSULTANT as follows: A. For Phase 2A, Design, Construction Drawings and Specifications, Bid. and Preaward Services, an amount equal to the Consultant's salary cost times a Multiplier of 2.90 plus reimbursable expenses at cost plus subcontract billings times 1.05. The maximum amount billed for the Planned Consulting Services under this phase shall not exceed $675,000 without further authorization. Invoices shall be submitted each of 13 billing periods annually. B. For Phase 2B, Watershed Sanitary Survey, an amount equal to the Consultant's salary cost times a multiplier of 2.9 plus reimbursable expenses at cost plus subcontract billings times 1.05. The maximum amount billed for the planned consulting services under this phase shall not exceed $85,000 without further authorization. If the DOHS requirements for the Watershed Sanitary Survey are significantly different from the proposed scope, the maximum upper limit shall be subject to renegotiation. C. For PHASE 3A, Construction Phase Services, an amount equal to the Consultant's salary cost times a multiplier of 2.90 plus reimbursable expenses at cost plus subcontract billings times 1.05. The maximum amount billed for the Planned Consulting Services under this phase shall not.exceed $210,000 without 1 lAel C-1 L� a' 3o further authorization; based on a.540 calendar day construction period from the C' award of construction contract until final acceptance of the project. If the scope of the construction work increases or decreases significantly, the upper amount shall be subject to renegotiation. D. For PHASE 3B, Resident Services During Construction, an amount equal to the Engineer's salary cost times a multiplier of 2.4 plus reimbursable expenses at cost plus subcontract billings times a multiplier of 1.05. The maximum billed for these services shall not exceed $235,000 without further authorization. If more than 17 man-months of resident services are required, the maximum billing limit shall be adjusted accordingly. It is understood that once resident services start on the project, they shall be continuous. C1Ae2 C-2 o v3 � Ga 4NIdIIN�►� I1�V�§I t _ nn mvs oan �II�� C� �� S� �.Lil$ OBISPO 7- 3� - qo COUNCIL AGENDA REPORT `M "" FROM: John Dunn, City Administrative Offic Prepared by: William C. Statler, Director of Finance SUBJECT: COST ESTIMATING SERVICES FOR THE PERFORMING ARTS CENTER CAO RECOMMENDATION Approve payment in the amount of $16,000 as the City's share for cost estimating services during the design of the Performing Arts Center to be located at Cal Poly.. DISCUSSION On November 13, 1989, the City of San Luis Obispo, Cal Poly, and the Foundation for the Performing Arts entered into a Development Agreement for the construction of a performing arts center to be located at Cal Poly. Under the terms of the agreement, the cost of designing and constructing this project is to be shared as follows: ■ City: one sixth ■ Foundation for the Performing Arts: one sixth ■ Cal Poly: two thirds This agreement was subsequently amended to reflect a cost ceiling on the State's share of the project, and to establish a formula based on increases in the Engineering News Record (ENR) for estimating construction costs. On July 11, 1990, the Board of Trustees of the California State University System appointed the firm of Arthur Erickson Associates as the Architect for this project. To ensure that the project as it is being developed stays within existing financial limits, Cal Poly is recommending that a private estimating firm be employed to work with the Architect and the City, Foundation, and Cal Poly during the project design phase. The Chancellor's Office has received a quotation from a nationally recognized firm to provide these services through the completion of working drawings at a cost of $96,000. Under the cost sharing provisions of the development agreement, the City's share for these costs is $16,000. As noted in Dr. Baker's request (Attachment 1) , staff concurs that this is money well-invested to ensure that the time and effort put forth in this project will be realized in a facility that can be completed within existing budget constraints. CO 1 crtY of san lues owpo A COUNCIL AGENDA REPORT FISCAL IMPACT Under the terms of the existing Development Agreement, the City's one-sixth share of the estimated design and construction cost ($23 . 1 million) is approximately $3 .9 million. As such, the City's share of the recommended cost - estimating service reflects a financial commitment of only 0.4% of total project costs, which staff believes is an excellent investment in ensuring that the project as envisioned will be constructed within existing cost projections. The 1987-89 Financial Plan (page E-14) designated $450,000 for the study and design of this project. To date, none of these funds have been programmed for project costs, and accordingly, more than sufficient funds are available at this time to support this $16,000 contribution to the project. SUMMARY Cal Poly has requested that the City participate in the employment of a cost estimating firm in accordance with the established cost sharing formula provided in the current Development Agreement for this project. Based on the value of these services in assuring that the project will be designed and constructed within existing cost constraints while ensuring an excellent facility from a performance and architectural perspective, it is recommended that the Council approve payment in the amount of $16, OO*0 for these services. Attachment 1: Request from Cal Poly for City participation in funding cost estimating services. AGRASTIMATE.Wf C� ' RECEIVE® aL POLY JUL 1 11990 CALIFORNIA POLYTECHNIC STATE UNIVERSITY CRY CLERK JAN Lc:s OBISPO. CA 93405 SAN LUIS p81SP0.CA OFFICE OF THE PRESIDENT 090i) 756-1000 July 12. 1990 AUPM=nLz!;I. The Honorable Ron Dunin Mayor, City of SanLuis Obispo P. O. Box 8100 San Luis Obispo, CA 93403 Dear Ron: I am pleased to advise you that at the Board of Trustees meeting yesterday the Board appointed Arthur Erickson Associates as the Architect for the Performing Arts Center. I have attached a copy of the agenda item for your records. I would also like to express my appreciation to you and your appointees to the Performing Arts Center Steering Committee for their outstanding work in the review and screening process that resulted in the recommendations that I brought forward to the Board of Trustees. I am asking Stan Bernstein, our Director of Public Affairs, to work with you and the Foundation for the Performing Reports on the development of a news release to advise the community on this action: You are aware of my concern about keeping the project within the financing available. In discussions earlier this week with members of the Trustees screening committee and the Chancellor's staff, we have agreed it would be mutually beneficial to employ a private estimating firm to work with the client group and the architect to insure that the project as it is being developed stays within the financial limits prescribed. The Chancellor's office has received a quotation from a nationally recognized firm to provide cost estimating services through the completion of working drawings for $96,000. Since the authorization at this point is for schematic and preliminary plans only one-third of that amount needs to be encumbered during this current fiscal year. There is a dilemma, however, that I need to share with you. The state budget for 1990-91 is fixed and there are no funds in that allocation to cover the state's share of the cost of the estimator. Would it be possible for the City and the Foundation to each contribute one-sixth of the total cost to cover the estimating services through schematics and preliminaries and we will work to augment the budget request for next year' to have the Trustees budget pick up the remaining two-thirds of the cost at that time. The one-third share would be $32,000 divided equally between the City and the Foundation. G m,-3 a3 It is my personal belief that even though this is an unexpected charge against the project and the parties, it is money very well invested to be sure that the time and effort we all put forth in this project will be realized in a building that can be constructed within the budget constraints. J We anticipate the architect will be authorized to proceed with the design within the next two or three weeks, so there is some degree of urgency in having the cost estimator on board and an active participant from the outset. If you concur with this request, a check in the amount of $16,000 should be made payable to the Trustees of The California State University and forwarded to Ms. Mary Garretson, Controller, The California State University, 400 Golden Shore, Long Beach, CA 90802. Naturally, as with all financial transactions associated with this project, the records will be made available to you for post-audit purposes to insure that your contributions are in line with the previously approved Development Agreement stipulating that two thirds of the cost will be borne by the state and one-third by the nonstate entities. Sincerely, 4en J. Baker President cc: John Dunn Jim Jamieson S.N. Choudhuri Warren Sinsheimer Glenn Irvin Doug Gerard Stan Bernstein r ITEM Agenda Item 6 July 10-11, 1990 C COMMIr=EE ON CAMPUS PLAMFING, BUIM33GS AND GROUNDS PROFESSIONAL APP0INTMP.= RESOLVED, By the Board of Trustees of the California State University, that the folloixng professional appointments be made. San Jose State University Allan M. Walter and Master Plan Architect Associates California Polytechnic State University San Luis Obispo Arthur Erickson Performing Arts Center Associates V" G� MAI j �1) G-3 -S .l MEETING DATE: �Ilhai �w►Illlll�pi' IIIIUI city of San tuts OB�spo 7- COUNCIL AGENDA REPORT ITEM NU BER: FROM: Arnold Jonas, Community Development Directoze> PREPARED BY: Glen Matteson, Associate Planner SUBJECT: Introduction of Land Use Element update forwarded by the Planning Commission CAO RECOMMENDATION: Identify any additional information desired, and direct staff on a schedule for hearings on the update and on pending separate amendment applications for sites in the city. DISCUSSION Situation Updating the general plan Land Use. Element is a major item of the council's work program. This is the first comprehensive revision to be considered since 1977. Work began in 1988, including a public opinion survey, meetings with ad hoc advisory groups, and community workshops. Staff published a discussion draft text i_n February 1989, and a draft map in July 1989. The city Planning Commission has held about 20 study sessions and hearings focused on the discussion draft. Those meetings culminated in March 1990, with the commission recommending to the council a revised draft text and map. Those documents have been previously distributed to the council and other interested parties, including the county staff and Planning Commission. This meeting is to introduce the basic features of the draft, I answer questions, and establish a schedule for further consideration of the update. The next milestone will be council endorsement of a draft which can be "the project" for which an environmental impact report (EIR) will be prepared. (City and county staff have discussed the possibility of preparing a joint EIR for the city's Land Use Element update and Circulation Element update, and the county's update of the San Luis Obispo area portion of the county Land Use Element, if schedules would coincide. ) The draft EIR and the council-endorsed draft of the element then would come back for a second round of hearings at the Planning Commission and City Council, leading to adoption. At this meeting, council also is being asked if certain pending amendment applications for sites within the city should proceed ahead of the update. The Planning Commission said it did not want to further consider three proposals to rezone sites around the Broad Street and orcutt Road intersection from industrial to residential until the council gave direction on the update. The applicants want the city to continue processing their requests, separately from the comprehensive update. /am, / � Al, "���►���Illi�p� �i 11 city of San LUIS osispo AWaGs COUNCIL AGENDA REPORT Staff recommendation Schedule the following meetings for consideration of the comprehensive update: August 14 - Vision statement, goals, growth management; overall capacities and directions; August 28 - Housing and neighborhoods; September 25 - Commercial and industrial, special design areas (including airport area) ; October 9 - Downtown, public & cultural facilities, resource protection, and map designations for areas not previously addressed during topic discussions. Planning staff has no objection to the Planning Commission or the City Council further considering the three Broad-and-Orcutt amendments before the update. The Planning Commission has endorsed in the update (pages 39 - 41) an approach for these sites which can accommodate the pending private applications, and may evaluate and recommend projects on these sites consistent with that approach. Staff takes this position because: (1) the basic change from industrial to residential helps. address a communitywide imbalance in residential and employment capacities, which the update recognizes; (2) the projects would provide modest, infill housing as additional water supplies become available; (3) earlier consideration would not contradict the council's previously adopted policy of not holding separate hearings on Land Use Element amendment requests for areas outside the city until the comprehensive update is adopted. Information Transmitted with this report are the following: A. "Land Use Element Comparisons" briefly noting the major differences between the adopted and commission-recommended elements; B. A table showing estimated total capacity at "build-out" of the Planning Commission draft, and the amount of development at the commission recommended maximum growth rates; C. A table showing the capacities for added development of various types under the commission draft; I — 0,)- "���,� �WIIIlIli�pn �►���� city of san tins oBispo IL COUNCIL AGENDA REPORT D. Discussion of issues previously raised by City Council (residential conversions in the central area, potential neighborhood commercial centers in the South Higuera area, tri-polar government office policies, and potential car- sales locations) ; E. Discussion of items seen by staff as potentially confusing or inconsistent; F. Discussion of map issue areas not covered in attachment A (primarily private amendment applications) ; G. Comments from county Planning Commission and staff; H. Discussion of traffic implications. Information on service demands and fiscal impacts will be presented later, with the EIR. For now, staff would note the following: 1. Added service demands from growth consistent with the commission draft would be well within the range which the city has met in the past, though we are at a major water- supply threshold which was not increased during the last 30 years. Between 1960 and 1990, city population increased by 21,000, or about 90%; between 1990 and 2020, the plan would allow population to increase by about 12,000, or 29%. Such increases can substantially change the city's character, but significant fiscal harm or benefit is not likely. 2. The city is evaluating additional development impact fees as part of the cost-recovery and capital-facility programs. 3. Considering revenues and costs under current structures, tourist accommodations and retail development appear to offer the most fiscal benefit, while housing, office, and industrial development offer the least. This does not mean, however, that we should strive for a community which is all motels, car lots, and malls, with no new houses or offices. Further, revenue and cost structures could change dramatically over the next 30 years. Example: "Proposition 13." There is growing statewide recognition that competition among jurisdictions for retail revenue and shunning of housing (especially modest housing) leads to fiscal inequities and environmental problems. Since political power is ultimately population based, this awareness may lead to further reforms so that local government revenues are more in proportion to resident population or need, and less on location of certain land uses. gmD: lue-cc.wp � -3 A LAND USE ELEMENT COMPARISONS TOPIC CURRENT ELEMENT PLANNING COMMISISON DRAFT Goals Not explicit; alluded to Qualities identified, emphasizing in introduction. neighborhood and environmental protection. [3 -7] Planning area Upper SLO Creek watershed Upper SIA Creek watershed + Chorro, Los Osos, Edna valleys. [10] Residential growth rate 1% max. annual average after 1% annual maximum (no more ' (housing) 1990, "coordinated with the than 3% in any 3 years). growth rate of the state." [16] . Nonresidential growth No numbers included, but econ- 1991 - 2000: 0.75% per year, rate (employment) omic base to be managed so 2001 - 2010: 0.75% per year; housing supply can catch up to 2011 - 2020: 0.50% per year. [17] employment and enrollment gains. Ultimate size/capacity Idea acknowledged; limit im- Planned capacities explicitly plied by planned capacities. set limits. [9] Open space protection Implied. Made explicit through policies outside the urban reserve on uses, parcel sizes, clustering. [11 - 14] Agricultural land No policies. Specifically addressed in open space policies; prime land inside urban reserve to be protected. [11, 13] Annexation/services No major annexations until Annexation can occur any time; enough water & sewer capacity no development until water & are provided for all potential sewer are adequate for city plus development in city plus annexed area. [14 - 151 annexed area. Minor annexations OK if they Minor annexations OK; tighter include permanent open space, standards for open space, water. mitigate water demand. [15 - 161 Sequence/share for major None identified. Includes criteria for deciding residential expansion areas sequence: housing affordability and open space protection. [16] 1 egional planning Introduction acknowledges Advocates regional cooperation regional relationships. to manage growth. [18] FAM p,xomp¢..p -I 1- LAND USE ELEMENT COMPARISONS TOPIC CURRENT ELEMENT PLANNING COMMISISON DRAFT Air quality Acknowledges air quality Calls for mitigation, and recon- concerns; no policies. sideration of allowed growth if air quality standards cannot be attained/maintained. [20] Costs of growth Acknowledges concerns; no Development to pay costs of policies. additional needed facilities and services, unless city chooses to subsidize to meet other objectives. [9l Residential neighborhoods No policies on neighborhoods. Conserve existing and create as planning units. new neighborhoods; define existing neighborhoods. [23 - 26] Residential densities: Site area includes creeks, trees, Site area excludes creeks, habitat of sensitive areas. rare/endangered wildlife, significant trees. [26] Residential building No explicit description. Heights (generally lower) and yards intensity described. [27] Infill/Old Town housing No explicit standards. Calks for more attention to privacy, yards, parking and development of standards. [30 - 31] Housing affordability/ No standards (they are in New standards, similar to adopted special needs Housing Element) Housing Element standards. [27 - 28] Commercial projects need not Commercial projects should help help provide afford. housing. provide affordable housing. [29] Student housing No policy on on-campus housing. Favors on-campus housing. [29] Fraternities/sororities No policy. Favors on campus or nearby. [29] General/retail commercial Focus downtown. Focus downtown and Madonna Road area; implies potential for expansion at Madonna Road-Highway 101, but does not designate additional area. [33] Neighborhood retail No mention of social focus Centers should include social/ function. recreational feature. [34] p,n: m=MP..P -2. LAND USE ELEMENT COMPARISONS TOPIC CURRENT ELEMENT PLANNING COMMISISON DRAFT Offices Offices should not be dispersed. Large offices without much public visitation may be in service commercial or industrial areas. [34 - 351 Services and manufacturing One designation. Suggests sorting into subcategories. [35 - 36] Car dealers Should be moved from Encourages car sales near Auto Park downtown to Auto Park Way Way, but does not discourage them area. elsewhere. [36] Child, elder care No policy. New, major employers should help provide care. [37] Airport area Business parks No policy. May be developed on large, vacant C parcels that are now inside the city. [36] Rural industrial Airport area should have Airport area should have agriculture, businesses that needs lots of recreation, or rural industrial uses. space, not city utilities. [37] Special design areas Each parcel has a designation Some areas have no land-use with development plans required designation; a range or mix of only for expansion areas. uses can be considered along with a development plan. [39 - 42] Downtown Considers "downtown" to be the Considers "downtown" to be the commercial core. whole central area. [45] Residential conversion OX if meets standards. Discouraged; dwellings must be in office designations replaced. [45] Residential in large, No policy. Should be included. [45] new commercial blgds. Additional parking No policy. Should be in structures at for core edges of core. [46] Parking for retail No policy. May be in surface lots. [46] outside core __Vur�- WP 3 LAND USE ELEMENT COMPARISONS TOPIC CURRENT ELEMENT PLANNING COMMISISON DRAM Building form/spacing No policy. Should reflect historical pattern; protect views. [47] Public facilities Most government offices What should go in each pole & ("tri-polar" approach) should be in one of three what can go outside poles is locations. more explicit than in adopted element. [49 - 50] Creeks Channels No explicit policies. Keep open —no exceptions. [61] Management plan No policy (in Open Space Do multi-use plan for Element) all waterways. [63] Historical/architectural Architecturally significant Historical/architectural resources resources buildings should be preserved. should be preserved. [65] PRINCIPAL MAP AREAS Telegram-Tribune site on Johnson Avenue Neighborhood commercial Office Southwood at Laurel Lane Service-commercial/light- Special design area: office, industrial. residential, or both. Brickyard, Broad north of Service-commercial/light- Special design area: mixed use, Orcutt Road industrial with residential. Broad south of Orcutt Rd. Service-commercial/light Special design area: mixed use, with industrial residential. Orcutt residential Interim open space; eventually, Interim open space; eventually, expansion area mix of residential development; low-density residential or rural res.; capacity based on low-density* City to prepare streets and utilities average; specific plan required. plan. Margarita area Interim conservation/open space; Slight enlargement of potential eventually, a mix of residential expansion area, with airport types based on low-density compatibility concerns noted. average. Garcia property (part of Conservation/open space and Interim C/OS, C/OS, and special 4 LAND USE ELEMENT COMPARISONS ATOPIC CURRENT ELEMENT PLANNING COMMISISON DRAFT enlarged Margarita area) rural industrial. design area. County "social services" site Service-commercial/light indus- Public. at Prado and South Higuera trial. Drive-in theater, Prado Rd. Interim C/OS. Special design area: agriculture or low-intensity recreation. Dalidio area Interim C/OS; eventually, a mix Conservation/open space. of residential development at low-density average. Froom Ranch (partly within Conservation/open space. C/OS on hills; interim C/OS on Irish Hills expansion area) level, excluding wetlands/flood area. Prefumo Canyon minor Interim C/OS. Conservation/open space. expansion area Irish Hills subdivision and Conservation/open space. C/OS, suburban residential, golf course and rural residential (as in adopted county LUE). Maino-Madonna area • Interim C/OS; eventually low- Interim C/OS; no residential; density residential in northeast eventually, tourist commercial part, tourist-commercial in west on smaller area than in current part. element. Village Park on South St. Service-commercial/light- Medium-high density residential. industrial. Foothill Blvd. vacant site High-density residential. Park jmD lueooiopc p now 5 -_. ^'< _sem_^.,-.:��.� ..:: ' ..-+^ .:•.ire_ _' _ __ ._� �. .; . - _ • -- - --- - �' '-,yi. , - -_ _,:rte,.u��-�'�r•. -._; _ - ��.. .-. - ._ -- -. . .. . B 3 it E ZS a cd cc CLI R3 c c� 00 O O E E O �O cD v a V y a u CAQ1 r �5 ° EY C ♦. y w E r. v Q � v E Eo :� - M � CL a C6U d O vsivsih vsi N N N N 5 g ; E 0 z M M M M N N N N a Z M Z 'fl p E $ E j a •_ W � � a _ We o 0 0 e J ° 0 0 0 0 °p �c ., ppj rn ocn r.. W D C E o ~ eq � M ~ N ER 8 C N V1 pFd� U a V N N N N "Rt (n M e, o �n cd a _ r W C p pp ^ °Ln r400 Y o y aC G C O O O O et (V in eh en to .■ C a.. a W pOoO 0 e " c 0 a H ; .-r I� 00 O N en Ln g € Z r 7 W Q •pi O ~ ~ °c0 'e � E u V � E 'sg ° ` U Q C Y C mg O E 0 C H h 0 C 3 = E - C E s rU ' 'C y � .0 •E V '� � C a s a ra p—ffia . $ W. O - c C C o` qq Y j^�y 0 � z ' .. 0 e J rte. t o y en v V N G� m ~ �� � •p ffi � cd ver e O � O y en in � 00 �n p a� a O .�. m cy 0 CIS C y Qcc cl Cd H o N C c0 o U V •�V �V. aL 7 �� : o D LAND USE ELEMENT UPDATE ISSUES RAISED BY CITY COUNCIL Over the last two years, the council has referred to the Planning Commission and staff the following specific issues to be resolved in the update of the general plan Land Use Element Issue: Replacing houses with offices in the central area Background The city has been concerned with these conversions for several years. Before 1977, the medium-high density residential (R-3) zone, which applied to many blocks around the downtown core, allowed offices with a use permit. The use permits were routinely approved, resulting in loss of housing and change of neighborhood character. In the 1977 general plan update and citywide rezoning, areas which had been substantially developed with offices were zoned for that use, while most areas that were largely residential were zoned to prevent further office development. The blocks between the county courthouse and Highway 101 between Santa Rosa and Osos streets, and some blocks along Pacific Street were exceptions, and remained available for office conversions even though they were largely residential. In 1986, the council asked for another evaluation of office conversions, looking at both the loss of housing and the traffic and privacy impacts of large, new office buildings in the office (0) zone on residents in neighboring residential zones. That effort resulted in the 1987 adoption of a Zoning Regulations amendment requiring a use permit to convert an existing building to office use or to build a new office building in the O zone, with three new findings dealing with location and design, but not housing availability. Houses in the O zone around downtown continue to be converted to offices and replaced by new office buildings. This reconsideration is a 1990 council work program objective. Planning Commission recommendation The commission's position is stated on page 45 (Item 42) of the Land Use Element Update - Planning Commission Draft. Basically, it is this: The city would identify office-zoned areas which are occupied mostly by housing, and redesignate them for residential use. It would designate for office use the areas which are completely or almost completely developed with offices. For the areas which are a mix of residential and office uses, the city would apply a "residential/office" mixed-use designation. This designation would allow existing offices to be maintained and replaced. However, enlarging an office, or replacing a residential use with office use, would require replacement dwellings to be built on site or somewhere within the "R/O" zone, or in the downtown office or commercial zones. The new "R/O" designation was supported as a concept, but the commission postponed applying it to certain areas. The ratio of new office space to replacement dwellings is yet to be determined The commission also discussed establishing an in- lieu fee as an option to actual construction of dwellings, but did not make a specific recommendation. Evaluation Housing Stock At the beginning of 1990, staff looked at some 40 blocks in the central area and found about 220 remaining dwellings in the O zone, consisting of 90 houses and 130 apartments. These dwellings represent a little over one percent of the city's housing stock, or about 15 months of residential construction at the one-percent annual rate that the general plan calls for. In seven whole or half blocks zoned O, residentially used parcels made up at least one-half of the total parcels (large working map will be available at meeting). Costs An informal survey of classified advertisements and property-management agencies found that rents for downtown houses are about the same or slightly higher than for similar size houses outside the downtown area. There were not enough current sales prices to give a valid comparison, though it appears that high land values due to location and expectations of-office use prevent these houses from being more affordable than citywide averages, despite their age and smaller size in comparison with houses in new tracts. Office Demand and Supply City and county population growth create demand for offices by providers of various kinds of business and professional services. Also, San Luis Obispo is an attractive relocation area for small firms and self-employed professionals serving metropolitan, state, and even international markets. Government agencies also demand office space. The county is looking for downtown sites for offices, to consolidate and expand activities now located in leased space. Office space throughout the city has been provided by converting houses, replacing houses with new office buildings, and by constructing new buildings in office, commercial, and public-facility zones. In 1986, consultants prepared an office supply and demand study for the city, which concluded: 1. There were about 1.1 million square feet of office space in the city (the current estimate is about 13 million square feet); C 2. Office construction was averaging about 30,000 square feet per year (since 1986, it has been about twice that rate); -. x _ 2 - I :i�. J 3. Under 1986 rules, properly zoned sites could accommodate about 374,000 square feet of additional public and private office space (the current estimate is about 800,000 square feet); 4. Residential conversion accounted for about one-fifth of all occupied office space (197,000 square feet), while houses in the office zone could be converted to another 192,000 square feet (roughly 110,000 square feet conversion potential remains). 5. The strongest demand for office space would be for high-amenity spaces with at least 2,500 to 5,000 square feet (staff has not reevaluated this assessment). 6. Total office space demand in 1990 would be about 12 million square feet; in 1995 it would be about 13 million square feet (considering projects under construction and vacancy rates, these projections were accurate; staff has not done further projections). 7. Continuation of 1986 office development policies would lead to a shortfall of office space for large tenants and 'office parks." 8. These options were evaluated: A. Continue existing policies. B. Allow offices in the C-N zone. (This idea was rejected, as it had been several times before, because in San Luis Obispo offices serve citywide or regional, not neighborhood, demands.) C. Allow offices in the C-S zone. (This has since been done by adding a "PD" ordinance provision allowing offices with tenant spaces larger than 2,500 square feet, and excluding financial, real estate, medical, and legal services; several such projects have been approved.) D. Allow offices in the M zone. (This has been done, as for the C-S zone.) E. Increase the intensity of permitted office development in the O zone. The use permit requirement adopted in 1987 has a potential for the opposite result, a reduction in the intensity of development.) F. Promote an "office park." (With the C-S and M zone changes, Higuera Commerce Park and other sites have become available for such development. However, the city has not promoted an office park as such, because it is considered growth-inducing. The city opposed a county application which would have established a light industrial/office development in the Irish Hills.) I C G. Allow medical offices in the PF zone. This has not been done, but the council has approved a rezoning to approve a recovery care center next to County General Hospital.) H. Accommodate office development on city owned property. (The proposed Court Street project would have three floors of offices.) I. Increase the intensity of office development in commercial zones. (The C-C and C-R zones continue to allow fairly intense office development). Traffic Considerations A 1,200 square-foot house generates about 10 trips per day; converted to an office it would generate about 30 trips per day. A 3,000 square-foot office building replacement would generate about 75 trips per day (all from.DKS Associates, SLO traffic model, December 1989). All other factors being equal, converting or replacing the remaining O-zoned houses to offices would therefore increase downtown traffic by 1,800 to 5,800 trips per day. Jobs/housing Considerations Each converted dwelling reduces the city's residential capacity by one or two adults, and increases its jobs capacity by four to six workers. A 3,000 square-foot replacement building would add 10 to 15 workers. Therefore, converting or replacing the remaining O-zoned houses would further imbalance the jobs/housing relationship by 180 to 1,300 employed residents, resulting in additional commuting. Options In addition to the commission's recommendation, the city could: A. Make no chanees. The remaining dwellings in the O zone would continue to be converted or replaced. B. Require additional findings for use permits. Existing use permit considerations would be broadened to include a finding that conversion or replacement would not reduce affordable housing opportunities or further imbalance jobs and housing. This approach has the disadvantage of requiring a determination in each case. Each case by itself would not be significant, but cumulatively, they could be. Given the city's desire to at least maintain, if not improve, the jobs- housing balance, making this finding would be difficult. (The city could also set a standard, such as no conversions when the residential vacancy rate is less than a certain percentage.) - . . - _ �- - -^ ;.Law� �':�•^--:�' .`'''y .. - - � Issue: Neighborhood commercial center for South Higuera Street area Background The council has been approached by residents of this area, who wanted convenient shopping for frequent needs. The desirability of a neighborhood shopping center in this area has been discussed in connection with the proposed Margarita area specific plan and a request to eliminate ON zoning at the Padre Plaza site. Planning Commission recommendation The commission supported development of a neighborhood commercial center somewhere on the north side of Prado Road (as extended), as close to South Higuera Street as possible. This idea is not expressed in the draft Land Use element text or map; the commission thought it could be incorporated in the Margarita area specific plan, which is being prepared concurrently. (Major expansion areas are shown on the Land Use Element map as "interim open space.") In reaching this decision, the commission discussed existing and proposed neighborhood centers, market areas, possible future road extensions, and potential conflict with airport operations. Evaluation A conventional auto-oriented neighborhood commercial center needs five to seven acres to accommodate a supermarket, drug store, bank, one or more restaurants, and smaller shops. Locally, such a center appears to need a market area of about 7,000 residents; it is typically located at an intersection of arterial streets. Laguna Village Center on nearly 10 acres is an example of the upper end of the size range. A more modest center could be built on about two acres (example: Laurel Lane center). Citywide population projections at general plan build-out imply market support for two additional neighborhood centers. The South Higuera area would be a logical location, given its planned population increase and lack of a convenient center. However, if the Williams Brothers project on Broad Street proceeds, it may be several years before another center could be supported. An individual convenience store could be supported by a smaller population and would need only one-quarter acre, but it may not offer the price and range desired by area residents. The following map shows possible sites. Any of them pose concerns with airport compatibility, from the point of view of exposing concentrations of people to crash hazards; sites E and I probably pose the least hazard. For sites A, B, C, and H, see also the discussion of government centers, which follows this issue. Map shading shows existing housing and, outside the city limits, proposed residential development. These are potential sites: A. About nine acres on the drive-in theater site at Prado Road and Elks Lane. Subject to flooding. Not well situated for foot or bicycle access. Vehicle access would be complicated by a possible Prado Road-Highway 101 interchange. POTENTIAL•NEIGHBORHOOD COMMERCIAL CENTERS El r ' DL • g .0 • s Do \• / �A .............:::::::::::... . :.:sx::::: : 11 •IA I vY��::'ii)}i::.:.•:�.::�:! i:v::ii<iSiv�:i�:Lv!�ii:�'i i`:�i:�::'�i:�l: iI i:::::: ::: .:::'':'•'::fi::C:�" i;:lii:::':::::::::::i:::iii::::::i:::::•::::::::::::i:::i: /� � ��:�. .':.�. .:IM[�ii:vi:j:ii:::CJ::':ii:?}i:•:::•i:<vi:':i:::•::•::: B 0 w. .Q I / X. Ic d if G F • /' N O r� •�\ ° ENONETTI r0. 1 4H�f] 1 / Iq GRA R :s l r ` cIn err r :•..;. WIND LN__ / q I N s . W \ TANK FAQVI ROAD V� // Y \ / Z / �\ 1 ri:.':.•..:�.�•.:...:�:.::.�.:; .'.:�:•``.;'::::yam: RDAD p low, _ _ 'l^ :.iA•iv•Mf�'a+ioa..ii•-���K�•�w -...r�.i`•��.�i.1�i. �/s�'»ti'�x%�.�..1..._:a• �w+Jltt''y2 • _��.i:+ B. About three acres between the drive-in and San Luis Creek. Would require removing or remodelling some service-commercial buildings on separate parcels. Subject to flooding. Not well situated for foot or bicycle access. C. About 2.5 acres at South Higuem and Margarita. Would require combining four parcels and replacing or remodelling a commercial building on one of the parcels. D. About five acres on the north side of Prado Road, just east of the city limits; this is the Planning Commission preference. It could be easily reached by foot or bicycle from the Margarita area, less so from the Villa Fontana and Los Verdes areas. E. The same as site D, except more to the east. F, G. Similar to sites D and E, but on the south side of Prado Road extended. H. About three acres, including the vacant site of the proposed county social services building. Centrally located, but relatively small and already selected by the county for government offices. I. About five areas on the southern comer of the South Higuera-Tank Farm Road intersection. 7 � s � � Issue: Locations for government offices ('tri-polar" policy) Background The city has tried to keep government functions which directly serve the general public in the downtown, while accommodating income-support and welfare functions on South Higuera Street at Prado Road, and health facilities on Johnson Avenue at Bishop Street. This has been called a "tri polar" policy. Other government agencies exist or have relocated to other locations. Several growing county, state, and federal agencies are looking for additional office space. Planning Commission recommendation The commission's recommendation is basically a refinement of existing policies. It is found in the following parts of the update draft: goal #27, page 7; policies 43 and 4.4 on page 45; policy 43 on page 46; policy 4.18 on page 47; and policies 5.1 through 5.7 on pages 49 - 50. The map on page 48 shows the locations of the three poles; the commission did not want the location boundaries to imply the precision of property lines. Evaluation The following maps show potential expansion areas for government facilities at the three poles. The dotted lines are intended to enclose the general areas shown on page 48 of the draft text. The shaded areas are examples of sites which could accommodate certain amounts of space, and are not intended to be proposals for public acquisition or projects. Some parcels would require rezoning and replacement of existing uses. The estimates of potential added floor area shown below generally assume two-story buildings with surface parking at a ratio of 1:300 square feet (resulting in about 23% coverage), except downtown, where new buildings would provide two floors of office/meeting space, with parking below grade or off-site, and some retail or residential uses in line with the commission's preference for mixed-use development. POTENTIAL GOVERNMENT FACILITIES SPACE (1000's of square feet gross-floor area) Civic center Health care area Social Services area Court Street 53 General hospital 49 County comer 63 Morro West (net) 20 Sierra Way 42 Creekside 18 County garage 42 Prado west 72 Sperry building 29 Margarita corner 49 C Mono East 18 Old library (net) 12 8 ( : , i L O yyt OQ aldelalalamalaloalnauLaul 1 w ulala[auuumnaninimi :r tQ 1 ,m �[ 42 vn YYi�`� ` •• �I N 4 70 Kl lw FQ (� r . Q' tL-++ 'anlac ersaadwa i q,4 Wn, (IFll i O • • • • • • • • • • • • • 1;; �Il,r,f �w --Y w: • W • ..:. _...... �::.�>: �a■[ Vvaenflll•1 �Y M M1n0! ;Lw �• • iji:; [ • _ ir'•Ct' 1 •V.F •l 1 tl' _ w�.. ji �+— �e ..... ::1::::.!ii:<:•:;:is J:::;:::;:}:;v; • l R(ii. {.�LI "'� Woau"r'. y�. :#:;;c '::;:iiis5::r : ::;: 6. (� �'iC ,,• 1 .•7ttb `jt�l�'``ii;i:iirk:. ti., .• �i F � r� ::::...... O O �J y. •' :.-'s . �rr�� M O • / •...t:, ,:,::. 4r • �l • • • • . . . . . . • .• ' • • ' 4- vp w 0 0 -0 0 0 vre 0 0 0 c 0 0 C �� 0 0 0 0 0 o 0 0 0 1. 0 c 0 p LL M 0 .......... ......... 0 0 0 .. .... .......... ... 0 0 0 0 10 0 c 46 . . ........... 1�1L6 % 0 CL • P ?x°¢:"r :::::t¢:ar::c:rritifiii'iL""'' O 0 o 0 ............. 10 ...........I 0 0 .. .....on. or O 1 ISS 11 J0 CM '01 00000" 0 0 '000op �4 0 A 0r 0 —.1 0. \% C , 4- 0 0 An= 77 %100 L qL d ONo Z Wig: o a' 1� y ,t \ � i •may; /: �� �; � Itral- 01, OPP co bO�y / � •� O O 0 H - r ID 4 • � _ '�� (.� � �LIQ ::�;b: • ,.. • '•; f0' ._ ;;7:'•';`:��6 d "ice P • \ ` / V> \`,' a `,Q ` +.'t;?;.`OJT OFFV AIL Cj O v i s g ` .F3•• �`s � t? � •/ ter"��'°'�° : ,i 5 �s.a...� •.r•F s_.a1C-�.-rt++.i..�+-w! -•M^'i�T+-Mf' -. mow... .Ir,.' Staff has not been able to obtain an assessment of future space demands for all government offices desiring to locate or expand in San Luis Obispo. However, staff would note the following: If the goverment office functions already located in the social services area (about 100,000 square feet) increased their space at the same rate which the state has forecast the county population will grow, about 68,000 square feet of additional space would be needed by 2020. If the government office functions already located in the civic center (about 100,000 square feet) increased their space at the same rate which the state has forecast the county population will grow, about 68,000 square feet of additional space would be needed by 2020. There appears to be enough space north of the existing county Health Department buildings on Johnson Avenue and Sierra Way, at Bishop Street, to accommodate a doubling of the existing approximately 19,000 square feet. In discussing some private applications involving goverment offices outside the three poles, the council asked that the following two ideas be included in consideration of the Land Use Element update: 1. Having all government offices in the three poles, except for those with no close functional relationship and no significant public contact, which could be located in other places where private offices are allowed. This idea is reflected in the Planning Commission recommendation. Lacking, however, are explicit standards to determine what is meant by "close functional relationship" and "significant public contact." At its July 3 meeting, the City Council reaffirmed the tri-polar policy, and said it preferred to preclude government offices, even those with low public contact, from locating outside the three poles. Considering this most recent direction, the council should carefully review the commission's recommended text to see if it is too permissive. 2. Allowing government offices to locate temporarily in other locations where private offices would be allowed. This idea is not included in the Planning Commission recommendation. Commissioners did not discuss it, because it was not raised until they had sent the draft on to the council. This idea was rejected by the council at its July 3 meeting. C 12 •- - - . -ems . - .._ _. _ •-. - �-- - . :.._Zi.�-C. ,a. + Issue: Locations for car sales Background The council recently asked about the supply of sites for car dealerships which may want to locate, expand, or relocate within the area. Planning Commission recommendation The commission discussed this issue in connection with downtown policies and the Dalidio and Irish Hills expansion areas. The commission's recommendation would allow car dealers to remain near downtown and could accommodate them on the remaining parcel at Auto Park Way, on the west side of Los Osos Valley Road across from Auto Park Way, and along South Higuera Street and south Broad Street. The commission recognized the different location preferences of major new-car dealerships and the generally smaller lots for used cars. Evaluation Following are brief descriptions of the primary potential locations for additional auto sales development. The fust three appear to be most consistent with current and commission-recommended policies. 1. About 1.7 acres at the end of the Auto Park Pay cul-de-sac; properly zoned. 2. About 23 acres south of the Bear Valley commercial center on Los Osos Valley Road, now zoned tourist commercial (rezoning request to allow a dealership is pending). 3. Roughly six acres of the Froom Ranch fronting Los Osos Valley Road, outside the city and designated interim open space (part of the Irish Hills major expansion area) in the commission's recommended map. 4. Up to about five acres fronting Los Osos Valley Road, just north of the existing car dealers, within the currently designated Dalidio expansion area (Planning Commission recommends permanent open space). 5. About 21 acres remaining vacant in the southern part of Higuera Commerce Park, zoned M but reserved for large manufacturing uses. 6. About 13 acres at the old brick yard on Broad Street near Orcutt Road; zoned C-S and M; commission recommends mixed use, including residential. 7. A total of about 25 acres south of Orcutt Road, from Broad Street to the railroad, zoned C-S and M; commission recommends mixed use, including residential. 8. Roughly five acres comprised of smaller, partially developed parcels along the east side of Broad Street opposite the Rockview Drive intersection. 13 9. About 13 acres including the vacant property where the gas company proposes to relocate, at Broad Street and Industrial Way. 10. Roughly seven vacant acres on the east side of Broad Street, north of Tank Farm Road; Planning Commission recommends "services and manufacturing" (would allow car sales), but staff suggests residential. gmD: lue-isus.wp U i CAL POLY 1 i i i i i i IAOYNA LAKE` • ,! L- 6 \' • gyp. a L ; 9 4 10 2' S 3 r ` r ----- __ i 1 AIIiPORf \ N^ SCALE t•=mm- CITY LIMIT LINE:----- POTENTIAL SITES FOR AUTO SALES DEVELOPMENT �ii�u►��,� ,. city of san tuts 0s1spo. 5 low 980 Palm Stmt/Post Office Box 8100•San Luis ObISPO,CA 93103.8100 . .72416 CLAND USE ELEMENT UPDATE CONSISTENCY ISSUES The following topics appear to require additional work in order to have an internally consistent plan. 1. Jobs-housing balance As the attachment B table shows, if housing supply and commercial development each grow no faster than the commission's recommended maximum rates, the fraction of people working in the city who can live here is likely to be higher than now. (Housing increases by over one-third, while commercial development increases by less than one-quarter.) However, because the overall capacity for commercial development is much larger than the capacity for residential development, at the end of the planning period there would be unused potential for job-generating commercial development. If the rema;mng commercial development potential is then used, the fraction of workers in the city who could live here could again decline. (Government employment growth could further imbalance jobs and housing.) This imbalance is also a concern of the county (see attachment G). To make housing and jobs capacities closer, the following could be considered: Ca. Designate the Dalidio area as a residential expansion area, with little or no commercial space. Doing so would require deleting part of policy 1.8 (page 11), which says undeveloped, prime agricultural land within the urban reserve line should be permanently preserved for agricultural use. Added dwelling capacity: 900 - 1,100 units. b. Designate the Madonna expansion area for multifamily or congregate housing. Added dwelling capacity: 100 - 200 units. C_ Retain the high-density residential designation for the new Foothill Boulevard park site recommended by the commission. Added dwelling capacity: 100 units. d. Designate all of the current Orcutt expansion area for urban residential density (rather than assuming at least part of it will stay or be developed at rural density). Added dwelling capacity. 100 - 300 units. e. Designate all the vacant land at the northeast corner of Broad Street and Tank Farm Road, plus additional land on the opposite side of Broad Street, for multifamily residential. Added dwelling capacity: 200 units. CL Refer to the possibility, during future plan updates, of designating areas already developed at rural densities, such as O'Connor Way, for urban residential density. These areas would become separate clusters within the greenbelt, not extensions of the city (though they would logically be under city jurisdiction and receive city services). g. Continue to actively promote more housing on the Cal Poly campus, perhaps so the same share of students could live on campus as when campus housing was last developed in the early 1979s (policy 232A, page 29). h. Set more explicit limits on commercial development potential in the downtown (policies 4.17.D and 4.19, on page 47). L Advocate further distribution of county government offices to sub- centers which serve north- and south-county areas. 2. Orcutt area standards The adopted element shows the Orcutt major residential expansion area, to be developed at an overall capacity based on low-density residential, but with a variety of housing types to meet various income needs. The city would adopt a specific plan for the whole area before any part of it could annex and develop. Affordable-housing requirements would apply to this area. Part of the area east of Orcutt Road has already been subdivided into "estate size" lots, which could make future urban densities difficult to achieve. The area on the west side of Orcutt Road contains several ownerships. The commission has indicated that very low densities would be appropriate here, and that a specific plan would not be required, though a plan of streets and utilities would be (item #4, page 41). There is uncertainty whether the affordable-housing standards would apply to this area. The draft could be clarified by adding a statement that they do or do not. 3. Airport area golf course Further discussion of the airport area will be needed, but appears best postponed until county staff is closer to publishing a proposed update map for the county's San Luis Obispo area plan. The airport area concept plan presented to the council last year showed a golf course in place of the county's current industrial designation for some of the Union Oil property. The idea has the support of the property owner. Showing the area as "recreation" rather than "rural industrial" as on the commission's draft map may help make the city's draft plan and the county's draft more similar. gmD: lue-staf.wp 2 LAND USE ELEMENT UPDATE u MAP ISSUE AREAS Proper land-use designations for the following areas have been raised as issues. The following map indicates locations. 1. Name: La Lomita Ranch Location: Southeast of the Edna-Islay area, between Orcutt Road and the railroad. Description: Northwinds (RRM) proposes to change the text and map, so about 43 houses could be built on a 130-acre part of the 400- acre property (GP 1442, received May 1989). This change would permit two to four times as much residential development as allowed by the commission-recommended policies for open space protection through cluster development. The development proposal is tied to policy proposals that would create "interim" and "ultimate" urban reserve lines and "rural annexations." Planning Commission recommendation: CContinue to designate the area as permanent open space. Reasons: The residential cluster provisions of the draft give sufficient development potential above what is now shown for the property, to serve as incentive for permanent open space protection on undeveloped parts of the property. Some residential development could be clustered at the northern end of the property, as a minor extension of the Edna- Islay area. Additional concerns: Houses beyond transit service; traffic and air pollution from an auto-dependent development; creation of a gated development with no access to neighborhoods or other uses except by car along primary roads; extension of suburban development into the greenbelt; housing downwind from area to remain in cultivated agriculture; claiming credit for open space protection of Islay Hill, already designated as open space by the Edna-Islay Specific Plan; commitment to development potential before adequate on-site water supply and sewage treatment/disposal are demonstrated. 2. Name: Obispo del Sur Location: South of the Edna-Islay area, and east of the airport, between Highway 227 and the railroad. I -� Description: French Brothers Investments (RRM) proposes to change the designation of about 350 acres from conservation/open space U ("agriculture" under the county plan) to low-density residential and services and manufacturing, to accommodate 275 houses, and 80 lots in a "business park" with a capacity of about 1.5 million square-feet of buildings (GP 1432, received January 1989). Planning Commission recommendation: Continue to designate the area as permanent open space. Reasons: Considering jobs-housing, air quality, and resource concerns, such a change would be premature. Some residential development could be clustered at the northern end of the property, as a minor extension of the Edna-Islay area, under the draft element's open space cluster policy. Use of groundwater for urban development would compete with agricultural use, contradicting open space policies. 3. Name: Sunderland area Location: East of the airport, on Highway 227 near Buckley Road. Description: Sunderland (a grading contractor) has applied to the county to change about three acres from agriculture to commercial service, to avoid having to relocate nonconforming equipment storage. A neighboring eight-acre parcel is also proposed to be changed. Planning Commission recommendation: Continue to designate the area as permanent open space. Reasons: Legitimizing an improperly established use would invite others to establish uses which are not permitted in agricultural areas, then ask for plan changes. 4. Name: Freeman area Location: Southeast of the airport, on Highway 227 near Los Ranchos. Description: RRM Design Group has applied to the county to change about 29 acres from agriculture to commercial service, to accommodate an existing and expanded plant nursery and contractors' offices. Planning Commission recommendation: Continue to designate the area as permanent open space. Reasons: The plant-growing business should be allowed, along with 2 -a9 C sales of items grown on the premises. However, this location is not appropriate for office use beyond what would fit as a."home occupation." 5. Name: Prefumo Canyon Location: Southwest of Prefumo Canyon Road, at the base of the Irish Hills. Description: Laguna Hills Estates has proposed to change the designation of about 47 acres from interim open space to residential (GP/R 1427, received December 1988). The change would accommodate a 354ot, single-family subdivision and a three-acre site where about 50 multifamily dwellings could be built. The area proposed for development is within the adopted urban reserve line. Planning Commission recommendation: Designate the area as permanent open space, and exclude it from the urban reserve. Reasons: Scenic and habitat sensitivity, flooding and fire hazard. The residential cluster provisions of the draft give sufficient C development potential above what is now shown for the property, to serve as incentive for permanent open space protection on undeveloped parts of the property. 6. Name: Irish Hills subdivision and golf course Location; West of Los Osos Valley Road, north of existing city development. Description: Laguna Hills Estates has proposed to enlarge the urban reserve and change the designation of about. 200 acres from conservation/open space to residential (GP/R 1294, received October 1986). The change would accommodate a 254-lot, single- family subdivision and a 70-acre golf course. Planning Commission recommendation: Reflect the existing county designations of agriculture (conservation/open space), rural residential, and suburban residential, which would keep the area along Los Osos Valley Road open, and allow dwellings on large parcels along the "foothill." Reasons: Concerns with greenbelt encroachment and agricultural land preservation, water and sewage capacity, visual .impacts, seismic safety, traffic, habitat protection. lowsz) 3 C C 7. Name: Ferrini area open space exceptions Location: Northwest of the end of Highland Drive, and west of Highway 1 near the northern entry to the city. Description: Mr. Ferrini has asked that the update include changes for these areas, so future plan amendment requests would not be needed to pursue development. Area A is 14 acres of moderately sloping oak woodland, where the Ferrini annexation open-space easement said three lots could be created and three houses could be built "subject to approval of the city and rezoning of the property." Area B is four acres of relatively level grassland where an open- space easement exception allows "intensive agriculture, horse stables, and a caretaker's residence subject to issuance of appropriate permits." Both areas are now shown as conservation/open space. Mr. Ferrim"s request would require area A to be shown as interim open space or low-density residential, and he would prefer that it be within the urban reserve line. Planning Commission recommendation: Make no changes at this time. Reasons: The open-space easement agreement obligates the city to consider a request for rezoning, but not to approve it; no application has been received. The council is aware of the other areas where amendment requests are pending: 8. Stoneridge annexation proposal, between Lawrence Drive and the Rockview area (GP/R 1346, received November 1987); a draft EIR is undergoing review. The Planning Commission discussed reducing the area shown for urban development, but decided to take to action until the EIR is complete. 9. Margarita specific plan, roughly 200 acres south of the South Street hills; council recently approved a guidance package for preparing the specific plan. The commission-recommended map shows this as an expansion area, and the commission has previously recommended planning principles for the area. 10. Dalidio specific plan, a proposal for about 1,000 dwellings and major commercial buildings on 187 acres. The commission has recommended that the area be designated as permanent open space, and postponed further consideration of the specific plan until the council affirms a preference for urban use. Staff opinion on the farmland conversion issue is: The city's general plan has indicated since the 1960's that this area is suitable for urban expansion, and the city has grown around the area. 4 I �� J However, this is not an irreversible commitment. The community s perceptions and values can change. - The owners may be able to convince the county to allow large-lot residential development and some commercial uses, supported by on-site water supply and waste disposal, not under city jurisdiction. These uses would preclude agriculture. Farming has become difficult, and less profitable than development, but still appears feasible. Many of the problems which have been cited as reasons to urbanize are subject to solution. Examples: dust, noise, and spraying complaints can be reduced through right-to-farm rules, minimal tillage, and biological and mechanical pest control; mud on vehicle tires can be removed by grates at site exits; smoke from burning crop residues can be avoided by composting the residues or feeding them to livestock; theft and damage can be prevented by fencing and law enforcement. - The city has some money and is pursuing additional funds which could be used to purchase open land or development rights, or to help abate taxes or otherwise make farming more secure. For many in the community, it would be painful to see this prime, productive, highly visible land lost to farming. However, the city has limited resources to protect open space. Those resources would most effectively be used outside the urban reserve line, on the hills and in the Los Osos, Chorro, and Edna valleys. If the San Luis Obispo area is to accommodate housing opportunities in approximately the same proportion that the city's general plan can accommodate nonresidential development (to at leapt keep the jobs- housing balance from becoming worse) the city will need this area, or some additional major residential expansion area not now designated. For the expansion areas in general, development will be needed to fund major additions to roads, utilities, and schools. However, major additions would not be needed if the development did not occur. There are alternatives which would allow some development in this area, while keeping most of it open. One possibility: a medium-density residential or 'Hecare" housing project on about nine acres of the Dalidio property; a five-acre expansion of auto sales on the McBride property; about five acres of auto-sales expansion on the Madonna property; about 160 acres of cropland; about seven acres of habitat protection/restoration area. gmD: lue-map.wp _3� 5 - u ' �:1■fit E�r�� \ ���_� �WONL Ti LFILM L�■ '■1fi��1,;q MAP ISSUE AREAS City n Of M PaIM Street~Office Box 81W 0 San Luis Obispo.CA .. G CLAND USE ELEMENT UPDATE COUNTY PLANNING COMMISSION & STAFF COMMENTS The city and the county are both updating their plans for the San Luis Obispo area. Over the last two years, staff of the two agencies have been in close contact on these updates and on the proposed airport area specific plan. On May 31 and lune 14, city and county planning staff discussed the two updates with the county Planning Commission. Following are the principal issues which were raised and the mutually agreed staff responses. 1. What are the implications of the differences in planning area boundaries used by the city and the county? How can they be reconciled? This is not a major concern. The planning area is the portion of the county which each agency sees as most requiring consistent land-use policies. Ideally, the city and county would have identical land-use plans for that area. The boundaries could be made to coincide by (A) bringing the northwest boundary shown in the city's update draft in closer to Cuesta College (perhaps using the Coastal Zone boundary), and (B), by having the easterly boundary shown in county documents follow the ridge of the Santa Lucias rather than property lines. Some changes to county planning area boundaries could create administrative problems for the county, which uses the Land Use Element map as a zoning map. One solution is simply for the county to refer to the city any applications within whatever area the city wishes and for the city to reflect the county's planning area boundaries in its plan. 2. What is the meaning of "build-out capacity?" Technically, build-out capacity is the number of dwellings and the building floor area (or jobs capacity) which could be accommodated by development consistent with the plan, realizing that not every site will be developed to the maximum allowed by its land-use category. County staff generally assumes slightly less complete usage of development potential than the city does, but not in a way that would change overall conclusions. Philosophically, build-out is an end state, after which no substantial additional development would occur. However, the plan may be amended in the future to change the vision of what the end state will be. Looking at the city's plans over the last 30 years, such amendments have tended to reduce the extent of the urban area, but to increase the intensity of development within the urban area. The C notion of an end state becomes more important as we plan for a permanent green belt. 3. How can the capacities for residential development and for nonresidential development be made closer? In comparison with the draft recommended by the city Planning Commission, capacity for about 1,600 to 1,800 additional dwellings can be created, without designating more expansion areas than the city's and county's current plans show. (This additional capacity comes mostly from retaining the Dalidio expansion area as residential.) The .capacity for downtown commercial development can be further reduced. 4. How can plans for the airport area respond to jobs-housing and environmental .concerns, without 'wiping-out" development expectations of landowners? Some areas can be designated for recreational use. Others can stay in a service- commercial/industrial category, but with development standards that will keep employment and customer density lower than allowed in industrial parks. Still others can be designated as industrial parks, but would develop at high intensities only if annexed to and served by the city. Phasing or other growth-rate controls may be applied regardless of annexation. There may be some room to enlarge the Margarita-Garcia residential expansion area.in a way that would not conflict with airport operations. These changes would reduce: employment capacity and traffic in comparison with current county zoning, but not to the extent desired by the city Planning Commission's recommended continued use of the "rural industrial" designation. 5. Short of public ownership, how can open land outside the city's urban reserve be maintained? One way is for the city and the county to agree that allowed development in agricultural and rural designations will not be increased, unless the increase is tied to permanent open space protection for the vast majority of the acreage-involved. County staff is interested in the city's recommended approach to open space protection through density bonus clustering, but prefers to apply it countywide (perhaps within a certain distance of each city) rather than only in the San Luis Obispo planning area. County planning commissioners also suggested advocating that Cal Poly accommodate more on-campus housing than recommended in the.city Planning Commission draft, and supported joint meetings with the city Planning Commission at appropriate times during preparation of the updates. gmD: lue-cntywp e3 I _ CDISCUSSION OF TRAFFIC IMPLICATIONS Will traffic levels significantly increase if the recommended Land Use Element is implemented? Yes. If San Luis Obispo grows as envisioned by the draft Land Use Element recommended by the Planning Commission (or something close to it), community traffic levels could increase by about 43%. Traffic increases are due to city growth, growth within the county, and growth of intra- regional traffic (caused in part by tourism). In general, traffic growth (eg. 43%) will be greater than projected population growth (30-35%) indicating that traffic from county areas may comprise a greater portion of future in-city traffic levels than is currently the case. Can alternative land use strategies significantly affect traffic growth? Yes. As part of the work on the Circulation Element, DKS associates have used the computer model to identify the traffic impacts of three different land use element alternatives: Alternative 1: Maximum Growth: a 40 percent increase in residential units and a C166 percent increase in non-residential development. Alternative 2: Closer Capacities: a closer balance is achieved between residential and non-residential growth, although non-residential growth is still almost double residential growth. Alternative 3: Minimum Growth: reduces the residential growth potential (peripheral expansion of the city) while maintaining the non-residential growth increment as envisioned by Alternative 2. It should be noted that the Planning Commission's recommended Land Use Element is most similar to the "Closer Capacities" alternative. The following table shows the relative traffic growth impacts of these three alternatives. Comparison of Existing and Build-Out Trip Generation Existing Maximum Closer Limited Development Capacities Development Total Trip Ends 534,300 9739700 7659700 7329200 Percentage Change -- +82% +43% +37% Source: DKS Associates (June 1990) If traffic levels increase by 43%, what will traffic congestion be like? Transportation planners and engineers use a measurement called "Level of Service" (LOS) to determine traffic congestion levels. Level of service ratings range from LOS "A"which is free flowing traffic to LOS 7' which is extreme congestion. LOS D may be tolerated for peak periods, while LOS E or F involve significant delays (see attached descriptions). Using the computer model, DKS Associates have identified the street corridors where future traffic congestion would reach LOS E or LOS F conditions. These potential congested areas are shown on the attached map. (Also included is a map showing congestion levels that would occur if the "maximum development" land use alternative is occurs.) It should be noted that the traffic model will tend to underestimate traffic levels in the downtown. For example, people driving around the block looking for parking spaces are not fully accounted for by the model. Therefore, traffic congestion in the central business district will probably be significant (LOS E+) under any of the land use alternatives noted above. What streets will experience increased traffic? As shown on the accompanying map, all major street corridors will experience an increase in traffic levels if the city grows as envisioned by the recommended Land Use Element. However, traffic growth is not uniform throughout the city. Some corridors will attract �. more traffic than others. Because of project growth in the southern quadrant of the city, traffic increase on Madonna Road, South Higuera Street, south Broad Street and Johnson Avenue are most pronounced, as well as growth on Highway 101. The attached map was prepared by DKS Associates using the city's computerized traffic model. The projected traffic increases on various street corridors were determined using the existing network of streets with minor changes. Will building new streets or widening existing ones reduce traffic problems? Building streets will not reduce traffic growth. Street projects (new street connections or widening projects) can only redistribute traffic throughout the community. By constructing some new connections, traffic increases can be better distributed throughout the community so that specific corridors are less overloaded. However, the redistribution process may act to increase traffic on some streets that now experience lower traffic levels. Can the city accommodate population and economic growth and yet avoid growth in traffic? No. However, the city can pursue strategies that encourage and require participation in alternative forms of transportation. By shifting people away from the use of "single occupant" vehicles, traffic increases may be moderated -- but not eliminated. _ 1 -3 � The draft Circulation Element (initial discussion draft will be distributed under separate C cover) presents objectives for reducing the use of automobiles. Whether the city will be successful in achieving these objectives is a matter of conjecture and will require the city to experiment with programs where success is not assured. Ultimately,significant reductions in traffic growth will be dependent on people changing their transportation habits. However, the most effective way to control traffic growth is to control city and regional growth. The administrative draft of the Circulation Element will establish specific objectives for reducing traffic growth. If the city wanted to reduce the projected traffic growth from 43% to 18%, it would have to achieve the changes in use of various travel modes shown on the attached chart. People's willingness to use alternative forms of transportation is largely unknown. However, based on the population characteristics of San Luis Obispo, there is potential for achieving these target increases. However, there are significant cost, political, and behavioral obstacles that will need to be addressed. This will (and should be) the focus of the Circulation Element discussions and followup implementation programs. What will happen in residential areas if traffic growth increase by 43%? Unless somehow protected, neighborhoods that are now experiencing "cut through" traffic, will see increases in traffic levels. DKS Associates have identified residential areas where C existing and potential traffic problems warrant the development of Neighborhood Traffic Management Plans (see attached report from DKS Associates). It is safe to say that nobody wants traffic to increase in their neighborhood. While Neighborhood Traffic Management Plans can protect some areas from traffic increases, drivers will simply find alternative routes. Transferring traffic problems from one area to another underscores the question of "equity" that must be considered when the city establishes neighborhood traffic management programs. Concluding Comment As growth occurs in the city and county, the city will have to become more aggressive in requiring people to use something other than automobiles for daily transportation to avoid substantial traffic increases. The administrative draft Circulation Element suggests that the city be more aggressive in pursuing programs that get people to use something other than automobiles. At the same time, the city will have to accept some significant increase in traffic associated with growth. CCirculat/TS:ts :1 a ; t f.wttole ' a , LEGEND: •'• It iV d strotdtt a.o �• • 12 91 10 EXISTING 20 CLOSER CAPACITIE so 41 "Illy 101 30 MAX. DEVELOPMENT go ZI i :a „ �� , %� �•� it to " tc �e � N `• ,e i7 Z � ,� •`� 111 f . ' 7 1� 1S Inge �•, 3 19 to �„ !a r Is I 31 rp e • i • 'ri O a• L Hl"it `--- .✓ � Y sovot st fZ o, O ri tl i7 ,o•c � 7If0 27 I O:o �0. SS Si d' b 6 zf 4S b 9s 75 If . i ofturt Rd q ae 24, ww• �•� O 13 s �fto0 Ra J7 it e •n is ` - —" � i cz a 1s S r 14 si n t.M iRf111 RO 11 — 4 13 J �s r a 17 b � „ Ia i 9 37 ` L Q w Q Jo 6.clwr Re N - - A n 6/15/90 DRAFT •••��} ' '•".: :1. city of PROJECTED DAILY VOLUMES AT BUILDOUT san Luis OBlspo ALTERNATIVE LAND USE POLICIES 890 Paull StrOQUPOat Ol000 801 8100•San Ws OOispo,CA 73403.8100 1 _3� a z °9 r4 Ramno Or Si Ot �• y i '• i • a f, r r r r O •s, i Y•t• � � rr �t o r • v • � r • r a r ty MtOtt St •��� '1� _ South St •3 C reYtt ad p0 Yoo• �i 9 •r•oo ad • !y� ���• LOS "E" ,.•.F..m tt� LOS "F" F n 7 V 7 N A 6/15/90 DRAFT P (:• 2 City Of PRO.IECTED LEVEL OF SERVICE DEFICIENCIES Sdn lull oslspo MAXIMUM DEVELOPMENT LAND USE ALTERNATIVE WITH BASELINE NETWORK 990 Patin StreetlPost Ott-Ce BOX 8100•San Luis OCtSPO,CA 93403.8100 ti q D f �Im.ne _ '9e Ramona Or •M1 101 ♦ o i . •.i a • b` Jo ♦ r 00 r ♦ IO ' • r p • , i Ni011 SI •... , Scute SI 4� 0• O•e • e L 9 e 0 'Cull AC p0 Maeee^' Q eL 9 0 PlaOp p° o Taft Farm NO LEGEND: off LOS "E" LOS "F" ti H V 7 BYC•Nr rie N A 6/15/90 DRAFT F/G,a• 3 Ci11/ �[� PROJECTED LEVEL OF SERVICE DEFICIENCIES "J r CLOSER CAPACITIES LAND USE ALTERNATIVE �� San WIS OBISPO WITH BASELINE NETWORK 990 Palm StraaIlPOSI Otte Boa 8100•SSM LUIS Obispo,CA 97403.8100 for �. y 3 0 � � v C c V w O O .0 DON 00men %0 en 7 eh �O 00 1%0 W� 00 .ter I + + + + + + + + + + + + c. � ee h 12 u v cc Q E E v 4 00 d O V .O r N � d rl a' O O C r O U ': Z ~ N N N fl C3. C H ►C. '� .0 p.'fl co U 15- V-4 '° oma %-a eq tn °° N °c > a H cc ° a. Z► C ccc y 6> N � V ca I tit / V � �1 �1 F N e0 m U3 y 11\ C db I VJ yO�-�I1 U3 N DO fro -:2 4 2' .oa3l — EESTATES 169 Granada P.O. Box 5260 • San Luis Obispo • California 93403 • (805)543-5320 July 30, 1990 Ron Dunin, Mayor San Luis Obispo City Council F Dm. P.O. Box 8100 Lo-' San Luis- Obispo, CA 93403-8100 �7 Dear Members of the Council: We are the developers of the Irish Hills Golf Course, a proposed eighteen hole championship golf course with 254 single family homes, and Prefumo Canyon Homes, a residential subdivision. our proposals have been in process for approximately three. years. During that time, City policy changes and general plan updates have been in process. one specific policy, a moratorium on new annexations, has prevented the Prefumo Canyon Homes and Irish Hills Golf Course projects from being considered. We are concerned that the proposed update to the Land Use Element (LUE) of the General Plan will preclude the Council from giving our projects a fair hearing. We hope that the upcoming LUE review will allow us to present these projects as a logical adjunct to current land use patterns in the City. We are convinced these developments fulfill many mutual goals and objectives held by the City and County. The City Planning Commission has passed on to you a proposed LUE Update which precludes these projects from being considered. This action is in conflict with the direction we have been given by staff in preparing an Environmental Impact Report (EIR) for the Irish Hills Golf Course and the Minor Annexation Proposal for the Prefumo Canyon Homes. Failure to address these projects during the LUE Update process will most likely result in the properties being developed as they are currently zoned. This alternative, in our opinion, does not represent a comprehensive planning approach. We strongly feel that our proposal will achieve many of the same land use goals and objectives held by the city and county. Use of the Interim Open Space designation for future growth areas is practical and logical. Your action to place these properties in Interim Open Space would be the most appropriate designation for these properties while their ultimate best use is being considered. RECEIVED JUL 3 0 1990 0^1VC=CLEBK PARI I I two Mayor Ron Dun-in July 30, 1990 Page 2 1 We will submit an analysis of the proposed LUE policies as they relate to the Irish Hills Golf Course and the Prefumo Canyon Homes projects to facilitate your consideration of these projects. Re ctfully submitted, RickWebster, Laguna Hills Estates 14, „1,,.� t t �tg�ajt< i `5 r+-�,,. �t.z++ S •µ+ 4 Y>~"y -�f ' r •-3,2„J>_,4 'r, ,:i` T a;_' }J r'-�SFv..'-"Y•,akt'.�.X't's-+°},��y� 'rb},'"-^ 4 ` Jy mr,z Y t� Vl'! . . > } r � tt'a siY 4• 2'^ "-rr Gr�1`' YYFi F�'s�gt J�F'r�My�k`d+ j* C� - 1 - y3' 4r <at .,.1 rL S x ' 'k vr.-7'cv�'z -t1�� "i r•, a't�'���rT4"'^� J y 3 t i'. j- l x'44 ra" tyn Y sif C.+ -r4 � i 1.-S.`e• Y'q S'tJ ;r N� }t °it ni I:F4 d ^ }�,ni Yi.,T ..aw, t*�� ,�^N^ � , 'r tw4t rs' i eri _f. f t � -f-, I ryEE�ING AGENDA DATE -:3/- ITEM # _L o MPA MORRO PLANNING 20 July 1990 ASSOCIATES ''f Denotes action by Leap Persor Fe d by: Members of the City Council ✓ca,ncI San Luis Obispo ►WrCAO 990 Palm Street City Any. San Luis Obispo, CA 93401 Ltf Clerk-xig. [i';VA6 RE:Determination of appropriate land use for the Dalidio Annexation Area rg'�r � ' Dear Council Members: As you know,the General Plan Land Use Element Update will be before you starting on July 31. As you also know,the Planning Commission has recommended that the Dalidio Annexation area remain in agriculture. Obviously,the Dalidio family feels that this is an inappropriate designation. • Such a designation cannot insure the agricultural productivity of the land. (The McBride and Madonna parcels are farmed intermittently because of the poor economic return due to the land's adjacency to the City of San Luis Obispo.) Its total productivity,if farmed,is less than I% of the County total for irrigated vegetable land. • Agriculture does not represent responsible planning for an area of land that is 90% surrounded by urban uses and has been designated for urban development since the 1967 General Plan. • An agriculture and open space designation ignores the great benefits to the city of a piece of land that is already served by urban utilities and has a high degree of transportation access. • Such uses preclude the extension our regional shopping center to make it effective in an increasingly competitive central coast market. The tax benefits are detailed in the attached letter. • It deletes one of the few areas within the urbanized San Luis Obispo area that is suitable and serviced for moderate and low cost housing. We believe that no other area in the City of this size can give the City as efficient a return with such a minimal extension of urban services. We request that the City Council at this first meeting on July 31 make the policy decision to reverse the agricultural designation and direct the Dalidio family,staff planners and the Planning Commis- sion to determine what the best mix of urban uses might be for the Dalidio annexation area. Sincerely for the applicant, JUL Z i, Andrew G.Merriam,AIA,AICP CITY COUNCIL' Principal SAN LUIS UBISPOI Ce. /D:4S4.M. 979 Osos Street. Suite C San Luis Obispo. California 9301 8051 543-7057 Andrew G. Merriam, AIA. AICP Donald J. Funk AIP MPA MORRO PLANNING ASSOCIATES 20 July 1990 Members of the City Council San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 RE:Tax benefits of commercial development in the Dalidio Annexation Area Dear Council Members: I thought it would be appropriate to attach the following letter from Steve Leider of Coldwell Banker regarding the extent of sales that they feel would be possible from the extension of the regional mall onto the Dalidio property. (Their assumptions require the relocation of the power lines and a new interchange with Highway 101 at the Prado Road Area. Both assumptions are proposed in the current edition of the Specific Plan.) As you can see, several scenarios were projected. The first is the minimum extension that would accommodate a new major department store. The second is a reasonable maximum extension which would respond to the full market potential of the San Luis region. I wish to emphasize is the amount of annual sales tax return to the City under these two scenarios: • Scenario#1 ($43,400,000 income) x 1% _ $ 430,000 per year • Scenario#2 ($103,400,000 income)x I% _ $ 1,034,000 per year Thus,the commercial extension of the regional shopping center could bring in up to a million dollars per year in City revenues. Naturally,the income will be phased with the construction and occupancy of the Shopping Center Extension. Under the larger income scenario, this is equivalent to just under$60 per city household per year.. Sincerely for the applicant, ` drew G. Merriam,AIA,AICP C' Principal 979 Osos Street, Suite C San Luis Obispo. California 93401 (805) 543-7057 Andrew G. MerGam. AIA, AICP Donald J. Funk AIP ColdweU,Banker Commerce' Real Estate Services BROKERAGE AND MANAGEMENT _ C . July 10, 1990 Mr. Andrew G. Merriam Merriam Planning Associates 979 Osos Street, Suite C San Luis Obispo, CA 93401 Re: Dalido Property Dear Andrew: As you requested, we have completed some projections of the potential sales volumes which the City of San Luis Obispo could benefit from through incremental sales tax revenues. C There are two different scenarios which the projections have been based upon. Currently, Madonna Plaza (307, 000 square feet) generates approximately $68 million in total sales per year. The Central Coast Plaza (210,000..square feet) generates approximately $45,5.001000. Total combine sales figures are for 1989 were approximately $113,000, 000.. Scenario #1- If the mall were to add an additional anchor (i.e. , JC Penney) , build approximately 70, 000 square feet of shops and integrate the two existing centers, this would require approximately 15 acres. The expansion would consist of an anchor of 100, 000 square feet, 70,000 square feet of shops and expansions of Gottchalks by 30, 000 square feet. The increase in sales would be approximately $43 ,400, 000 in new sales. This projection is based on the assumption that the expanded center's first full year of operation would be 1994. 70,000 square feet @ $250 per square foot = $17, 500, 000 100, 000 square feet @ $190 per square foot = $19 , 000, 000 Gottchalks - 30, 000 square feet @ $230 per square foot = $ 6, 900, 000 $43 ,400, 000 5280 Valentine Road,Suite 10S•Ventura,California 93003-7338 / P.O. Box 6906•Ventura,CA 93003-6906 y i v July 10, 1990 Page Two Scenario 42 If a total of 40 acres was rezoned, and 15 acres used for the mall expansion (Madonna Road Plaza and Central Coast Plaza) , the additional 25 acres would be used for a "promotional center" similiar to the Santa Maria Costco/Home Club/Toys-R-Us Center. This center would result in additional $60 million in retail sales. This center would consist of tenants such as Target, Home Depot and Circuit City. In summary, with the zoning of 40 acres, the city could potentially realize $103,400,000 in new sales dollars within the city limits. These figures are based on existing volumes in Santa Maria and established volumes by existing tenants in San Luis Obispo. we have not included any inflation factors. Therefore, total potential sales could exceed $225, 000,000 based on 1990 volumes.. By the time this scenario was approved and built, these figures could increase significantly. GIf you. need any additional information, please call. Respectfully, COLDWELL BAN R CO CIAL.. R ESTATE SERVICES Step n Lei er (805) 654-6212 SL:lab/397 MEETING DATE: ��in�► I�II��II�I�N ► �I City Of San Luis OBISPO Jul 31 1990 A COUNCIL AGENDA REPORT n"Nu FROM: William T. Hetland ,"s( Utilities Director SUBJECT: REVIEW PROCEDURES FOR DRAFT EIR ON STATE WATER PROJECT, COASTAL BRANCH AND FEASIBILITY OF STATE WATER CAO RECOMMENDATION: Provide staff direction on appropriate procedures for technical review of the Draft Environmental Impact Report on State Water Project, Coastal Branch Phase H and feasibility of State Water. DISCUSSION BACKGROUND The Draft Environmental Impact Report (EIR) on State Water Project , Coastal Branch Phase H has been prepared and submitted by the California Department of Water Resources for review and comment. The Department of Water Resources has scheduled public hearings to receive comments on July 24, 1990 in Lompoc and on July 25, 1990 here in San Luis Obispo. The review and comment period is scheduled to end August 3, 1990. The State Water Project is a highly sensitive and emotional issue that will generate a significant amount of public comment. The EIR is a complex document that addresses many critical issues regarding the State Water Project and the Coastal Branch Project. The goal of the City review procedure should be to provide an opportunity for the community to express their concerns regarding the Draft EIR. It should also properly advise the community on the advantages and disadvantages of the,State Water Project to the degree necessary that they can make an informed decision. Once the EIR is reviewed, the related but larger issue of the feasibility of the State Water Project for San Luis Obispo must be addressed. This agenda report covers only the process to be used in reviewing the Draft EIR. It does not address the specific issues in the Draft EIR nor the feasibility of the State Water for San Luis Obispo. These issues will be handled at future meetings. ISSUES The key procedural issues facing the City Council can be summarized by the two questions below: o How should the City proceed in the technical review of the Draft EIR State Water Project on Coastal Branch, Phase ll? o How will the City decide the feasibility of the State Water Project as a viable water resource? �Il�lll MY Of San LUIS OBISPO COUNCIL AGENDA REPORT Review Procedures for Draft EIR State Water Project Page 2 TECHNICAL EIR REVIEW PROCESS EIR Process The State will receive comments on the draft EIR until the close of the review period. Both the San Luis Obispo County Water Resources Advisory Committee and the San Luis Obispo City Council have sent letters to the State requesting the review period be extended to allow additional time to evaluate this complex document. It is anticipated that an additional 30 to 60 days will be added to the current review period. Responses.to the review comments will be drafted by the State and incorporated into the Final EIR. The Final EIR will be submitted to the Secretary of Resources for the Resources Agency, Mr. Gordon Van Vleck, for certification. Once the certification has been ratified, the review process is completed unless legal action is taken challenging the EIR. The State is scheduled to complete certification of the Final EIR by the end of 1990. A local EIR is also required for the local projects such as turnouts, spur lines and the regional treatment facilities. The EIR will primarily deal with the construction impacts of the local projects. It is assumed that the larger and regional environmental issues have been dealt with in the State Water Project Coastal Branch EIR. This local EIR is currently being developed by the County. San Luis Obispo County Water Advisory Committee (SLOCWAC) The SLOCWAC held a special meeting on July 13, 1990 to discuss the Draft EIR. The discussion was at times emotional and covered a wide range of issues regarding State Water Project and the adequacy of the EIR. Consensus was reached only on requesting the State to allow additional time for project review. An additional SLOCWAC meeting may be held to take further comment on the EIR. It is uncertain at this time what role the Committee will take in the review process other than as a community forum for the exchange of information. Water SupplyCT ontracts Once the EIR process is completed, the County Flood Control and Water Conservation District will request the local agencies to enter into water supply contracts for State Water. The water supply contracts will obligate the agency for costs associated with the quantity of State Water requested. The various county water agencies and cities have previously submitted requests for State Water allotments. San Luis Obispo had initially requested 3,000 acre feet per year. Though the current allotment requests for State -- Water exceed the County's entitlement, it is anticipated that some agencies will not enter into contracts or will reduce their requested allotment. At this time, this is not a ���na► IfVl�ll���p►�uq����11 city of San tuts OBIspo jaMage COUNCIL AGENDA REPORT Review Procedures for Draft EIR State Water Project Page 3 enter into contracts or will reduce their requested allotment. At this time, this is not a major issue. Suggested Draft EIR Review Procedure Council has already taken the first important step in the review process; by requesting the Department of Water Resources to extend the review period beyond the initial minimum of 45 days. Secondly, staff recommends we complete the detailed technical review of the Draft EIR and present the findings to Council at a future study session. The study session would deal with the adequacy of the EIR and try to avoid making judgements on the feasibility of State Water for the City. The goal of the review process would be to make certain the Final EIR satisfactorily addresses the issues associated with the State Water Project and the Coastal Branch. The EIR would then be a valid, factual document by.which the community could make an informed decision on State Water. ' Public comment should be taken at the study session. The staff review, Council input and public comments could then be drafted into a formal response to the Department of Water Resources. This response could also be shared with other agencies within the County through the County Water Advisory Committee. The difficult part will be trying to schedule an appropriate Council meeting in the near future in order to meet the deadline for submittal of review comments. FEASIBIL 17Y OF THE STATE WATER PROJECT Once the issue of the EIR is resolved, the next step is to address the overall feasibility of the State Water Project for the City of San Luis Obispo. The Council may choose to make the decision to participate in the State Water Project. Or Council may choose, like a number of other communities, to seek the direction of the community through an advisory election. The City of Arroyo Grande is holding an election in November to determine whether to put the issue on a future ballot. The Nipomo Community Services District and the City of Lompoc in Santa Barbara County are also considering advisory elections. If Council wishes to place the State Water Project issue on the November 1990 ballot, a decision is required immediately. The advantage of a November election is that it is a regular election which would save money and probably result in a larger voter turnout. We would also be the first community to make a definitive decision on the issue which may influence other community decisions. The disadvantage is that the Final EIR will probably not be completed and there may not be adequate information available for the community to make an informed decision. -3 g11V1� ►►�Illllfl�(���u����U��1 city of san tins owpo COUNCIL AGENDA REPORT ' Review Procedures for Draft EIR State Water Project Page 4 The Council may elect to hold an advisory election. This would require holding a Special Election. This would allow completion and,distribution of the EIR. The disadvantages are that as a special election it would be more expensive (approximately $55,000 to $60,000) and not have as large a voter turnout. An election could be held at the next general election in November of 1991. This has the advantage of being a general election and therefore would be less costly and may result in a larger voter turnout. The disadvantage is that the election is over 17 months away resulting in project delays if the project were to be authorized. The other issue that influences the timing of the election is the proposed Water Initiative currently being circulated. Once the Water Initiative is submitted and certified then the Clerk has 103 days in which to hold an election. Based on the best available information at this time that election could occur any time between December'1990 and March, 1991. If a Water Initiative election were held if may also be possible to include the State Water Project issue. Suggested Review Procedure for Feasibility of State Water ' It is suggested that the City Council direct staff to begin implementation of a special advisory election for the feasibility of the State Water Project as soon as practical but no later than March, 1991. It is also recommended that the Council direct the Mayor and City Administrative Officer to discuss the issue of joint county wide election on State Water at the Mayors' and City Managers' Group Meeting which would substantially reduce the election-related costs to the city and increase voter participation. FISCAL IMPACT The primary fiscal impact in the technical review of the Draft EIR will be staff time.. Staff will have to adjust work schedules to accomplish the review. If a special election is held it will cost $55,000 to $60,000. This cost may be shared if other communities hold an election concurrently. Minor costs may also be involved in development and dissemination of information on the State Water Project issue. a, A��IN City of Sa►n LUIS OBisp0 JulyG31,E1990 111110111 COUNCIL AGENDA REPORT ""U FROM: William T. Hetland PREPARED BY: Cassidy Rowland Utilities Director Administrative Analyst SUBJECT: The 1990 - 1991 Water Operational Plan. CAO RECOMMENDATION: Receive and file report. Provide direction to staff as necessary. REPORT IN BRIEF: The City is finishing the fourth year of minimal rainfall and reservoir inflows. The department's major efforts are focused on developing additional water resources. The water conservation program continues to achieve the goal of overall reduction of 35%. Public relations and incentive programs are under development. The Annual Water Operational Plan projects reservoir storage to determine that the City can adequately meet its commitments. The projection curve,based on a worst case scenario,shows that the continued vigorous pursuit of additional source of supply and strenuous demand control is necessary to maintain adequate supplies until the end of the six year drought is January, 1993. January 1986 - January 1990 50 45 40 .. 35 m y m v 30 U- 25 Q 20- 15. 10 5 986 1987 1988 1989 1990 �— Salinas Res. —m Whale Rock Res. —a Total Storage Figure 1 Reservoir Storage Levels DISCUSSION 1. INTRODUCTION The first Water Operational Plan Policy Statement was adopted in 1985 as a means to monitor the City's water supply and the result of programs implemented to address diminishing supplies. To this end, the 1990 - 1991 annual report reviews the current reservoir storage situation and the status of the projection model, and then examines the supply and demand management options in use or under study at this time. 300- 1111111l$111WJJl city of san Luis ogi spo A COUNCIL AGENDA REPORT Water Operational Plan, 1990/91 Page 2 It must be noted there is a distinction between water in storage and safe annual yield. Safe annual yield is the long term quantity of water that can be used each year, based on historical weather patterns. When water use exceeds safe annual yield, water use is regulated through water allocation. With increasing severity of shortage, there is increasing regulation, or conservation. The Water Action Levels (Attachment 1) guide implementation of increasingly stringent conservation measures as the shortage becomes more acute; likewise, they provide step reduction in conservation as reservoir storage increases. ll. EXISTING WATER SUPPLY STATUS As of June 1, Salinas Reservoir was 10.24% full at 2,379.4 AF capacity. Whale Rock Reservoir total capacity is 40,624 AF,of which 55% or 22,384 AF is the City's share. As of June 1, the City's storage was 8,610.15 AF. The City has usable storage of 7,88955 AF, the sum of the two reservoirs less minimum pool. Minimum pool at Whale Rock is 1,100 AF (SLO share) and 2,000 AF at Salinas. For planning purposes, the City is ending the fourth year of a presumed six year drought. Rainfall totals have been steadily declining since 1986. In 1989, rainfall was January 1986 - January 1.990 the lowest in many years at 12 Salinas Reservoir 11 with a total of 9.28 inches and a 10 total of 9.8 inches 9 at Whale Rock 8 Reservoir for the year. As a result m 7 of the decreased 6 rainfall and runoff C, 5 into the 4 reservoirs, total storage levels 3 have been steadily 2 decreasing, shown 1 in Figured. Figure 2 shows I1986 7/86 1/87 7/87 1/88 7/88 1/89 7/89 1/90 the rainfall since January 1986 and Figure 3 graphs Salinas Res. —K— Whale Rock Res. Inflow totals for 1986 through 1989. Figure 2 Reservoir Rainfall 3- u� ► �II(If�p� i���Il city of san Luis osispo i111ING9 COUNCIL AGENDA REPORT Water Operational Plan, 1990/91 Page 3 Ill. WATER SUPPLY DEVELOPMENT PROJECTS There are numerous short- Salinas and Whale Rock Reservoirs run and long-term 40 water supply projects under 35 development at this time. The 30 following is a status report on m 25 each of these LL ' 3 20 projects: m o QSalinas Reservoir 15 Egansion 10 The yield studies were completed 5 in September, 1989. The report0 JAN FEB MAR APR MAYJUNEIULYAUGSEPTOCT NOV DEC concluded that the incremental Month additional yield is in the range of —� 1986 --- 1987 --K— 1988 f 1989 750 to 1,640 AFY depending on the actual elevation of Figure 3 Inflow Totals the spillway. The feasibility study is under way. In this next year, the environmental impact analysis, permitting process, financing and the design phase of construction will begin. Coastal Streams Diversion Project Various parties, such as City of Morro Bay, Morro Rock Mutual District,Atascadero Mutual Water District, Paso Robles Beach, and SLO County Waterworks 8, have been contacted for interest in joining the project and in an effort to begin working on the financial and institutional issues involved in this project. Those responses are being compiled at this time. Appropriate action will be pursued based upon the responses. The consultants are now investigating the watershed status and are preparing maps. The vegetation and wildlife studies have been completed. Again, due to inadequate rainfall, the fisheries and the hydrologic/hydraulic studies were not completed and are continued until next year or when rain/run-off occurs. No definitive action on the project can be taken until the studies have been completed. 3-3 " VIi11112al111 City Of san tins OBIspo COUNCIL AGENDA REPORT Water Operational Plan, 1990/91 Page 4 State Water Project The State Water Project, Coastal Branch Phase II Draft Environmental Impact Report,June 1990, is undergoing public review and comment. This is a complex project that will require extensive review before a final decision can be made on its feasibility for the City of San Luis Obispo. Because of the time frame necessary for approval and construction of this project, it is considered as a long term source of supply and therefore has no impact on the current drought situation. Table 1 Well Production, 4/89 - 6/90 Groundwater Wells Groundwater is the main focus of the City's source of supply Wall Total AF On-line development during the drought. While total production is not yet maximized, groundwater has eased the drain on the Dalidio 497.37 9/89 increasingly limited reservoir levels. Seven wells were in Auto-Park 447.26 10/89 production as of June L The wells have a current capacity of Pacific Beach 1 295.52 4/89 3,000 AFY with 2,400 AFY usable due to zoning restrictions. Fire Station 4 121.48 4/89 Figure 4 shows the well production by well and month for April Calle Joaquin 62.04 4/90 1989 to June 1990. Total AF production for the same time Firing Range 20.68 9/89 period of each of the seven wells is in Table I. Dalidio Pacific Beach 2 33.93 5/90 production decreased due to well casing problems causing air to be pumped, rendering the well nearly non-productive. Well Total Production 1,363.83 rejuvenation efforts, including a downsizing of the pump, solved the problem and have not affected the 2,400 AF goal. The Dalidio and Auto Parkway wells water quality concerns required installation of carbon filtration tanks to remove offending constituents. Those constituents in violation of the regulations included PCE and TCE. Installation of package Acre - Feet treatment plants is under consideration for 250 those other wells that 200 ;;iTO ; •�ui:r ti!!iii have been developed 150 51 ; .I..... YLi? liiilii' numm, ...... but which fail to meet 100 K ltIn State Water Quality 50 regulations and for the 0 Hansen and Gularte Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Creeks system. Total Monthly Production Along with the wells, Wells there has been parallel development of the = Fire Sta. 4 ® Pao Beach 1 = Firing Range = Dalidio distribution system in M Auto Parkway® Calle JosquiM Pao Beach 2 order to get the well water out to customers. Figure 4 Groundwater Production, 1989 to present 3 - city of san i"is ompo i COUNCIL AGENDA REPORT Water Operational Plan, 1990/91 Page 5 The Edna Saddle Tank and its booster pump now distribute well water to customers in the downtown and southern part of the city. The Hathway Pump Station, currently under design and construction, will extend the area of groundwater use from the downtown to the Foothill zone. Well water availability increased so that in April, 50% of domestic consumption was from well water. Expansion of the groundwater program via new wells is also under consideration. This step must be preceded by a determination of the sustained yield of the City's groundwater basins. Requests for proposals to quantify the yield and the general environmental impacts of groundwater development were completed and a consultant chosen to perform the project in April, 1990. A final report is expected in October, 1990. Desalinadon Consultant proposals on the feasibility of desalination for San Luis Obispo were received. The firm of James M. Montgomery is being recommended as the consulting firm for the project. The scope of work for the project includes evaluating the various technologies for feedwater supply and distillation of pure water,finandal analysis of feasibility, and identification of regulatory permitting requirements. The project timeline is 3 months after hiring for a draft final report and presentation to Council. Cloud Seeding The firm of North American Weather Consultants has proposed to investigate the feasibility of Weather Augmentation. Recent experience in a research program for Santa Barbara has demonstrated that significant amounts of additional precipitation could be generated by modifying portions of naturally occurring winter storms. Council deeded staff at the July 17, 1990, meeting to proceed with a request for proposals to do the cloud seeding. IV. WATER CONSERVATION Since the implementation of the 20% mandatory water conservation program in April 1989, the City s water consumption has been reduced by approximately 30%. The water customers of San Luis Obispo have rallied to meet the challenge of the water shortage situation. Because of the fourth consecutive year of below normal rainfall, more stringent restrictions on water use were enacted on May 15, W%. The goal is for an overall reduction of water use by 35% from the base period of 1987. Figure 5 shows decreasing water consumption over the past 4 years of the drought;Figure 6 shows the percentage reduction in consumption achieved from the water conservation program. The conservation program initiated new procedures and plans to assist the water customers in meeting these additional reductions as well as improving several aspects of the old program. Customer service and accurate information is the number one priority in the water conservation office. Hotline The first phase of the Water Conservation Program, which was approved by the City Council on April 5, 1989, was to hire, train, and properly equip individuals whose responsibility would be to respond to the public's comments, questions, and concerns. These individuals, known as hotline personnel, must be well versed in all aspects of the conservation program,billing cycles, industry terminology, allocation procedure and process. 3- city of San tuts OBISPO MlGe COUNCIL AGENDA REPORT Water Operational Plan, 1990/91 Page 6 These individuals 1000 provide the water 900 customers of San Luis Obispo with 800 the latest 700 information and direct them to the U- 600 appropriate 500 personnel if there is a problem or Q400 question they 300 cannot answer. 200 From May 6, 1989 to June 15, 1990, . 100 the Hotline stiff has answered Jul-AugSepOctNovDecJanFebMarAprMaylune 27'847 calls, and processed 11,167 allocation ® 1986/87 = 1987/88 ® 1988/89 IM 1989/90 adjustment forms. Drought Patrol Figure 5 Total Water Consumption, 1986 - 1'990 The second phase of the program was the enforcement of the Water Conservation Ordinance. This phase of the program over the past four years has been accomplished through the use of Water Conservation Representatives (drought patrol). The primary purpose of the Water Conservation Representatives is to educate customers to the importance of water conservation and enforce the City's Water Waste Municipal Codes. As of June 15, 1990 the drought patrol handed out approximately 330 warnings to those who are in violation of Water Conservation Ordinance and Municipal codes. There have been no formal citations or fines levied. Because our goal is to save water, the Water Conservation Representatives have worked with the various individuals in violation to help them correct the problems thus eliminating the water waste. Water Offset (Retro-Fit) Program In addition, the water conservation office has taken over the verification process for the Water Offset (retro-fit) Program. The backlog of inspections has been eliminated and current inspections are scheduled within 24 hours of being requested. In addition, the Water Conservation Office initiated a Home Water Use Survey Program. This program is designed to assist the water customer in determining where water can be conserved both inside and outside the home. These programs are scheduled and conducted by the Water Conservation Representatives under the direction of the Water Conservation Coordinator. 3 .. 6 i�►Ii�� �miililli�P �Idlll city of San lulS OBISPO COUNCIL AGENDA REPORT Water Operational Plan, 1990/91 Page 7 On June 18, 1990, 60% Council approved 50% %conservation funding not to exceed $100,000 for the c 40% Toilet Rebate O 30% Program. As of July 20% 17, approximately 70 applications had been 10% processed, equating to } 0% 130 toilets, or 10% of c the total funding. m -10% L Customer response d -20% has been very positive - for the program and 30% 96 base 1987 use exceeded -40% � the manner in which is is being 0 JuPAugSepOdNovDe an FebMarAprMa�dune administered Public Relations and - 1987/88 ® 1988/89 19$9/9 0:1 Public Information Plan To implement an Figure 6 Total Water Conservation, 1987 - 1990 effective Water Conservation Program requires the public to be thoroughly informed Staff in conjunction with the public relations firm of Barnett, Cox and Associates has implemented in part and are in the planning stages of a comprehensive informational campaign. We will utilize the three main media formats: radio, television, and newspaper. The following is a summary of the public relations campaign: L Radio Campaign This is a two-phase campaign directed at residents and people who use city resources: Phase 1: Scheduled to run throughout the early summer period, advises citizens of the continued severity of the drought and the need for further conservation. Thirty-second radio commercials have been produced, identified as"Conservation Updates". Each commercial offers practical information on how to water. Phase II: Planned for late summer, these announcements will highlight residents who have originated unique ideas for conserving water or who have accomplished extraordinary levels of conservation. 2Television Short commercials (10-seconds or 15-seconds in length) that will deliver the basic message to "SLO the Flow". Scheduled throughout the broadcast day, the announcements will work in conjunction with the radio campaign to serve as a reminder of the ongoing water shortage and to reenforce the water conservation effort. Also, KSBY and KCOY have indicated an interest in producing special programming to aid the city in its conservation program. 3 - 7 ;1111111%1$111011111 city of San 1U1S OBISPO NiZ COUNCIL AGENDA REPORT Water Operational Plan, 1990/91 Page 8 3. Newsnaner All print advertising will be used to announce new programs, events and/or services available to the public. Primary print advertising will appear in the Telegram-Tribune, with consideration of additional use of New Times, Senior and other publications as needed to reach certain segments of the population. Other forms of education and information are being developed to ensure the public's awareness of current policies and the current status of the water shortage situation. The development and implementation of a public relations and informational plan is an ongoing process which is constantly being reviewed. V. PROJECTED WATER SUPPLY SITUATION The reservoir projection model 35% CONSERVATION; 50%. AFTER 8/91 was developed to analyze the effect of conservation, well 18- production gproduction and estimated 18 climatological events on the 14 reservoir levels. The ^w parameters of the worst case 12 scenario are: y 10 Seve (8599) maximum well production 0 8: I of 2,400 AF a It g (5896) 1989 climatological and 4 reservoir patterns Minimum Pool -total rainfall 9 inches 2- -severely decreased run-off 1989A J 01990A J 01991A J-01992A'J01993 -high levels of surface PROJECTION WITH 2,400 AF WELLS evaporation, and 1987 base year consumption ❑ Original Projection -+— Actual Levels — Adjusted Projection [estimated 8,050 AF] reduced by current mandatory conservation' Figure 7 Total Storage as of June 1, 1990 levels (25% then 35%). The computerized model analyzes these parameters to project the reservoir levels to the end of the historical worst case six year drought. The storage projection through January 1993, as of May, 1990, is presented in Figure 7. A number of key points need to be highlighted on the storage graph: • The historical increase in storage due to winter rains, seen as the 'hump' in the first part of the curve, did not occur this year. This is shown by the relatively flat curve for 1990 as compared to the original model prediction, shown as unconnected diamonds on the graph. • The well production for the first half of this year,in combination with the level of conservation achieved by consumers, has distinctly leveled off the rate of reservoir draw- 1 3-B' MY Of San IDIS OBISPO COUNCIL AGENDA REPORT Water Operational Plan, 1990/91 Page 9 down_ This is seen as the relatively flatter line for 1990 as compared to the steep slope of 1989 draw-down. • The projection assumes 35% conservation until July, 1991, the approximate point that reservoir levels will reach critical levels. Thereafter, 50% conservation is assumed in calculating the total storage level. The conclusion is without another source of water, despite 2,400 AF well production and 50% conservation, the reservoir storage level will be near minimum pool at the end of 1992. This result underlines the need to continue vigorous source of supply development and to strenuously control demand to the esfent feasible and safe for the health and well being of the consumers. Attachments: Water Action Levels I +�,111111111111P° �I�IIII city ®� san tins osispo COUNCIL AGENDA REPORT Water Operational Report Attachment 1 Page 10 ACTION LEVELS City of San Luis Obispo April 1990 Action Level Definition Storage (AF) Entering Exiting Action Levels Action Levels MAX STORAGE Total City's storage in both Salinas and Whale Rock 45,630 Reservoirs MINOR 3.0 years of supply less annual well capacity plus minimum pool 20,100 (507c conservation') MODERATE 2.5 years of supply less annual well capacity plus minimum pool 16,200 18,900 (15%conservation') SERIOUS 2.0 years of supply less annual j well capacity plus minimum pool 12,000 14,200 (25%conservation) SEVERE 15 years of supply less annual well capacity plus minimum pool 896M 10,400 (35%conservation) CRITICAL 1.0 years of supply less annual well capacity plus minimum pool 6,000 79400 (50%conservation) The storage levels are based on a base year consumption of 8,050 AFY and then reduced consumption based on the appropriate conservation goal for each action level, 2400 AFY of well production and minimum pool of 3,100 AF. Entering Action Levels are the levels at which the next more stringent conservation goal is to be implemented as reservoir storage decreases. Exiting Action Levels are the levels which the conservation goals are relaxed as reservoir storage increases. *Voluntary conservation, all others are mandatory. i MEETING DATE: ' 11 11 City of san LUIS 081Sp0 COUNCIL AGENDA REPORT REM NU FROM: Councilmember Penny Rappa SUBJECT: UNALLOCATED TRAVEL FUNDS RECOMMENDATION: Approve request to expend approximately $637 from the Council's Unallocated Travel Account #001-0101-011-133. The 9th Annual National Recycling Congress will be held August 20- 24, 1990 in San Diego, CA. The program offered at this conference provides a variety of educational sessions on recycling issues and includes technical tours of various recycling facilities. It appears to be an extremely informative seminar from which the City can benefit. As Council's representative to the Solid Waste Task Management Committee, I would appreciate the Council sponsoring my attendance and allow funding from the Council's Unallocated Travel Account. Registration and related costs are approximately $637.00. There is approximately $1,800 available in the 90-91 budget. PR:ljh y � l G,t Y oOf* city. of sAnluis--oaspo YY � N 444 h y O COUNCIL CHAMBERS -CITY HALL • 990 PALM STREET • SAN LUIS OBISPO • CALIFORNIA � 0 � lti i s 0 "Lead person-Item to come back to Council *Denotes Action by Lead Person No Asterisk-Information Only A G E N D A ADJOURNED MEETING OF THE CITY COUNCIL TUESDAY, JULY 100 1990 - 7:00 P.M. CALL TO ORDER: Mayor Ron Dunin ROLL CALL: Vice Mayor Jerry Reiss, CouncilmembersPeg Pinard, Penny Rappa, Bill Roalman, and Mayor Ron Dunin 012 1 PUBLIC COMMENT (Not to exceed 15 minutes) Immediately prior to scheduled items, members of the public may address the City Council on items that DO NOT appear on the printed agenda. Please observe the time limit of three minutes. A speaker slip (available in the Foyer) must be filed with the City Clerk prior to the beginning of the meeting. As a general rule, action will not be taken on issues not listed on the agenda. Staff will generally be asked to follow-up on such items. The Council is interested in hearing from the public regarding issues or concerns of the community and welcomes your input. x PUBLIC HEARINGS as Any person may come forward to speak after the Mayor has opened the public hearing. Please give your name and address for the record. Consultant and project presentations to be limited to no more than 10 minutes. Those persons wishing to speak for or against any item should limit their remarks to three minutes. STATE OF CALIFORNIA ) COUNTY OF SAR LUIS OBISPO ) SS CITY OF SAN LUIS OBISPO ) Page 1 of 3 I declare under penalty of perjury that I am employed by the City of San Luis Obispo in the City Clerk's Department; and that I posted this ��a near the front door of City Mall on Date ignature Council Agenda July 101 1990 1. 1. WATER RATE INCREASE (STATLER/516 - 30 min. ) Continued public hearing to consider water rate increase of 59.5% effective August 1, 1990 (continued from June 12, 1990) . RECOMMENDATION: Adopt resolution increasing water rates by 59.5% effective August 1, 1990 in order to fully recover water system operating and capital costs as recommended. * FINAL ACHON.• Resolution No. 6838 adopted iricre water rates b 595% S�a�2.e�c P asfng Y V og era* effective August 1, 1990 in order to fully recover water system operating and capital costs as recommended 2. HIGUERA COMMERCE PARR AND TENTATIVE MAP TRACT 1766 (JONAS/410 - 45 min. ) Public hearing to consider two planning applications affecting the southern 30 acres of the Higuera Commerce Park Specific Planning Area (continued from June 19, 1990) . RECOMMENDATION: Adopt resolution upholding the Planning Commission's recommendation to: 1) revise the uses allowed in the Higuera Commerce Park Special Industrial District, 2) deny a request to reduce the minimum lot area from four to two acres, and 3) deny Tentative Tract 1766, a 9-lot industrial subdivision consisting of 21 acres as recommended. Jonas* FINAL ACTION• Resolution No. 6839 adopted upholding the Planning Commission's Vog"* recommendation to: I) revise the uses allowed in the Higuera Commerce Park Special Industrial Distrfc4 2) deny a request to reduce the minimum lot area from four to two acresy and 3) deny Tentative Tract 1764 a 9-lot industrial subdivision consisting of 21 acres as recommended BUSINESS ITEMS 3. AGREEMENT AMENDMENT - 597 HIGUERA STREET (JONAS/425 - 20 min. ) Consideration of revisions to an existing agreement with the owners of the building at 697 Higuera Street (the old San Luis Hotel building) to provide City assisted funding for provisions of housing at below-market rental rates. RECOMMENDATION: Adopt resolution authorizing the CAO to negotiate and execute an amended agreement for the provision of housing at below-market rental rates with the owners of the San Luis Hotel, subject to the provisions outlined in the resolution. Jonas** FINAL ACTION.• Continued without discussion to date certain July 17, 1990. Voges** Page 2 of 3 Council Agenda July 10, 1990 COMMUNICATIONS (Not to exceed 15 minutes) During the balance of this meeting, any Councilmember or the City Administrative Officer may informally update the City Council of any written or oral communications and ask for comment and/or discussion. State law provides that Council take action only on such matter which have noticed at least three days in advance of the meeting unless special circumstances are found to exist. Formal action or approval is not preferred and such items should be continued to the next Regular meeting. COMM. I - Councilman Roalman alerted Council that the County u holding a hearing on July 25 to the take public comment concerning the State Water Project Environmental Impact Report. A. ADJOURN TO TUESDAY, JULY 17, 1990 AT 6:00 P.M. Page 3 of 3 In The Superior Court of The State of California In and for the County of San Luis Obispo AFFIDAVIT OF PUBLICATION No. 1670 _ CITY CLERK STATE OF CALIFORNIA, ss. County of San Luis Obispo I am a citizen of the United States and a resident of the — cm COUNCIL County aforesaid; I am over the age of eighteen and not ,I�PueuCAEARINa' TUESDAY,JULY 10,1990011 The San ws Ob,spo City Council will hold a public interested in the above-entitled MATTER_ hearing on Tuesday,July 10, 1990, beginning at 7:00 p.m. in the Council Chambers of I am now, and at all times embraced City Hall, 990 Palm Street on the items listed below. Hear- ings will be heard in the order ' in the publication herein mentioned was, the principal clerk shown on the agenda (ap- proximate time for each hear- ing is shown in parentheses). of the printers and publishers of the SAN LUIS OBISPO The public is welcome to P P attend and. comment. The Council may also discuss other hearings or business COUNTY TELEGRAM-TRIBUNE, a newspaper of general cir- items before or after those listed. The reports, including rec- culation, printed and published daily, Sundays excepted, at ommendations by staff, will be available for review in the City Clerk's Department on the City of San Luis Obispo in the above named county and the Thursday before the meeting. For more informa- tion, please contact the City state; that NOTICE I Clerk's Department at 549- 7103 or visit us in Room#1 of City Hall. SPECIFIC PLAN AMEND- MENT - to consider a Plan- ning Commission recommen- dation to amend the Hlguera _ Commerce Park.Specific Plan to allow smaller parcel sizes of which the annexed clipping is a true printed copy, was and expand uses allowed inthe southern 30 acres. (45 published in the above-named newspaper and not in an min.) P IMP Y TENTATIVE MAP •TRACT supplement thereof — on the following dates, to-wit: _ 1766-to consider a Planning Commission recommenda- tion to deny a tentative map creating a 9-lot industrial sub. division of 21 acres at 120 Tank Farm Road.(30 min.) 6/30 K17 that said newspaper was duly and regularly ascertained and established a newspaper of general circulation by Decreeentered in the Superior Court of San Luis Obispo County, State of California, on June 9, 1952, under the provisions of Chapter 1, Division 7, Title 1 of the Government Code of the WATER RATE INCREASE to consider a 59.5% water State of California. rate increase to residential and commercial users effec tiveI certify (or declare) under penalty of perjury that the fore- fun August eratin in order i. p ty p J ry � fund new operatingand capi- I tal needs.(30 min.) going is true a correct i Pam Voges,City Clerk By:Lori Hansen, Deputy city Clerk _June30,1990__ dvl670. (Signature of Principal Clerk) Date June 30 19 90 1 I x N g CL t n g I ! A W x ?r CD o cif * CIty Of SAn luis OBISPO y 444 h O COUNCIL CHAMBERS-*-CITY HALL • 990 PALM STREET • SAN LUIS OBISPO • CALIFORNIA v p �4 t S p�� **Lead person-Item to come back to Council *Denotes Action by Lead Person No Asterisk-Information Only A G E N D A ADJOURNED MEETING OF THE CITY COUNCIL TUESDAY# JULY 10, 1990 - 7:00 P.M. CALL TO ORDER: Mayor Ron Dunin ROLL CALL: Vice. Mayor Jerry Reiss, Councilmembers Peg Pinard, Penny Rappa, Bill Roalman, and Mayor Ron Dunin 7 ,4' PUBLIC COMMENT (Not to exceed 15 minutes) �. Immediately prior to scheduled items, members of the public may address the City Council on items that DO NOT appear on the printed agenda. Please observe the time limit of three minutes. A speaker slip (available in the Foyer) must be filed with the City Clerk prior to the beginning of the meeting. As a general rule, action will not be taken on issues not listed on the agenda. Staff will generally be asked to follow-up on such items. The Council is interested in hearing from the public regarding issues or concerns of the community and welcomes your input. --A. PUBLIC HEARINGS Any person may come forward to speak after the Mayor has opened the public hearing. Please give your name and address for the record. Consultant and project presentations to be limited to no more than 10 minutes. Those persons wishing to speak for or against any item should limit their remarks to three minutes. Page 1 of 3 Council Agenda July 10, 1990 1. WATER RATE INCREASE (STATLER/516 - 30 min. ) Continued public hearing to consider water rate increase of 59.5% effective August 1, 1990 (continued from June 12, 1990) . RECOMMENDATION: Adopt resolution increasing water rates by 59.5% effective August 1, 1990 in order to fully recover water system operating and capital costs as recommended. s eA* FINAL ACHON- Resolution No. 6838 adopted increasing water rates by 59.5% Vog w* effective August 1. 1990 in order to fully recover water system operating and capital costs as recommended 2. RIGUERA COMMERCE PARR AND TENTATIVE MAP TRACT 1766 (JONAS/410 - 45 min. ) Public hearing to consider two planning applications affecting the southern 30 acres of the Higuera Commerce Park Specific Planning Area (continued from June 19, 1990) . RECOMMENDATION: Adopt resolution upholding the Planning Commission's recommendation to: 1) revise the uses allowed in the Higuera Commerce Park Special Industrial District, 2) deny a request to reduce the minimum lot area from four to two acres, and 3) deny Tentative Tract 1766, a 9-lot industrial subdivision consisting of 21 acres as recommended. Jonas* FINALACTION.• Resolution No. 6839 adopted upholding the Planning Commission's Vogez* recommendation to: 1) revise the uses allowed in the Higuera Commerce Park Special Industrial District, 2) deny a request to reduce the minimum lot area from four to two acres, and 3) deny Tentative Tract 1766, a 9-lot industrial subdivision consisting of 21 acres as recommended. BUSINESS ITEMS 3. AGREEMENT AMENDMENT - 697 HIGUERA STREET (JONAS/425 - 20 min. ) Consideration of revisions to an existing agreement with the owners of the building at 697 Higuera Street (the old San Luis Hotel building) to provide City assisted funding for provisions of housing at below-market rental rates. RECOMMENDATION: Adopt resolution authorizing the CAO to negotiate and execute an amended agreement for the provision of housing at below-market rental rates with the owners of the San Luis Hotel, subject to the provisions outlined in the resolution. Jon""* FINAL ACTION: Continued without discussion to date certain July 17, 1990. Voges** Page 2 of 3 I Council Agenda July 10, 1990 COMMUMCATIONS (Not to exceed 15 minutes) During the balance of this meeting, any Councilmember or the City Administrative officer may informally update the City Council of any written or oral communications and ask for comment and/or discussion. State law provides that Council take action only on such matter which have noticed at least three days in advance of the meeting unless special circumstances are found to exist. Formal action or approval is not preferred and such items should be continued to the next Regular meeting. COMM. I Councilman Roalman alerted Council that the County is holding a hearing on July 25 to the take public comment concerning the State Water Project Environmental Impact Report. A. ADJOURN TO TUESDAY, JULY 17,p 1990 AT 6:00 P.M. Page 3 of 3 * G�tY a/^* CItYO S�11"1 �v O�1S O QQ a t, p O COUNCIL CHAMBERS-•-CITY HALL • 990 PALM STREET • SAN LUIS OBISPO CALIFORNIA Q 1Ill5 0� AGENDA �a � �i•.s �.IS ADJOURNED MEETING OF THE CITY COUNCIL •�.-- TUESDAY, JULY 10, 1990 - 7:00 P.M. CALL TO ORDER: Mayor Ron Dunin Pam's AgendaDistribution List ROLL CALL:. Vice Mayor Jerry Reis. (6/22/90)I.Unpaid- Subscr-iptions: Pinard, Penny Rappa, B� Ron Dunin -AIA President NASI President PUBLIC COMMENT iBIA (in box) (Not to exceed 15 minut Chamber of Commerce(in box) Housing Authority-(in-jbox) - Immediately prior to scheduled items, m -KCOY -KCPR address the City Council on items that DO NO /BOOB agenda. Please Observe the time limit of th, . i -KJDJ (until 10/30/90) slip (available in the Foyer) must be file iKKUS prior to the beginning of the meeting. n„ - SBY _ _ As a general rule, action will not be take /Leat League of Women Voters on the agenda. Staff will generally be asks r ib ,,_y(ra,. mtg : 'ren de items. The Council is interested in hel i /Mustang Daily regarding issues or concerns of the ct-gommu>Gs ) input. Telegram-Tribune (in box). /CntCstRadNwsNet(until 6/30/90) /Settle, Allen (until 6/30/90) III. Envelopes'Provided / Agendas for ALL Meetings: PUBLIC HEARINGS UNOCAL Land & Development Co. Any person may come forward to speak after the Mayor has opened the public hearing. Please give your name and address for the record. Consultant and project presentations to be limited to no more than 10 minutes. Those persons wishing to speak for or against any item should limit their remarks to three minutes. STATE OF CALIFORNIA COUNTY OF SA.° LUIS OBISPO ) SS c;'i CF Sill LUIS OBISPO ) er ur• that I am employed 1 e+_•_lare under penalty of F- 3 ! s City of San Luis Obispo in the City Clerk's r'; tit i>aDartmenti and that I posted this Agent near the Page 1 Of 3 front door of City Hall' on 7 igriature Date Council Agenda July 10, 1990 1. NATER RATE INCREASE (STATLER/516 - 30 min. ) ISI Continued public hearing to consider water rate increase of 59.5% effective August 1, 1990 (continued from June 12, 1990) . RECOMMENDATION: Adopt resolution increasing water rates by 59.5% effective August 1, 1990 in order to fully recover water system operating and capital costs as recommended. �1 6pp� �2. HIGUERA COMMERCE PARR AND TENTATIVE MAP - TRACT 1766 (JONAS/410 - 45 min. ) P awl 1 Public hearing to consider two planning applications affecting the southern 30 acres of th`e1Higuera Commerce Park .Spec' i., AlvU Planning Area (continued from un �� RECOMMENDATION: Adopt resolution upholding the Planning Commission's recommendation to: 1) revise the uses allowed.,_ in the Higuera Commerce Park Special Industrial District, 2) „�,� e� deny a request to reduce the minimum lot area from four to two �j eY),� o- acres, and 3) deny Tentative Tract 1766, a 9-lot industrial subdivision consisting of 21 acres as recommended. ma`-719d� BUSINESS ITEMS 3. AGREEMENT AMENDMENT - 697 HIGUERA STREET (JONAS/425 - 20 min. ) r � Consideration of revisions to an existing agreementrwithhthe owners of the building at 697 Higuera Street (theold San Lu`is--., Ho el building) to provide City assistedu""d1n rrg- for— visions of housing at below-market rental rates. RECOMMENDATION: Adopt resolution authorizing the CAO to � ion Xks{.a ofgotiate and execute an hous ng at below-market are reendeal rates with the ownerreement for the s of the San Luis Hotel, subject to the provisions outlined in the resolution. le r Page 2 of 3 all, COMMUNICATIONS (Not to exceed 15 minutes) During the balance of this meeting, any Councilmember or the City Administrative Officer may informally update the City Council of any written or oral communications and ask for comment and/or discussion. State law provides that Council take action only on such matter which have noticed at least three days in advance of the meeting unless special circumstances are found to exist. Formal action or approval is not preferred and such items should be continued to the next Regular meeting. A. ADJOURNMENT Page 3 of 3 MEETING DATE: �,�nni ��►�iiefollP�' ilb�; city of san GUIs oBispoAF 10/90 COUNCIL AGENDA REPORT ITEM NUM R: FROM: William C. Statler, Director of Finance u,21� SUBJECT: WATER RATE INCREASE CAO RECOMMENDATION Adopt a resolution increasing water rates by 59.5% effective August 1, 1990 in order to fully recover water system operating and capital costs. DISCUSSION Over the past several months, there has been extensive review and discussion of the water system's new revenue requirements. At the May 8, 1990 Council meeting, staff presented a comprehensive analysis of water system revenue requirements based on new operating and capital needs as well as decreased revenues due to a change in water conservation target reductions from 25% to 35%. As noted at that time, the water system requires an additional $1.883 million in revenues to meet its operating and capital needs, which will be achieved through a 59.5% rate increase. At the May 8, 1990 meeting, the Council directed staff to review other funding alternatives that would reduce the level of rate increase required to fund the water operating and capital costs. In response to that direction, staff returned to the Council at their June 12, 1990 meeting with a range of funding alternatives and recommended financing policies. After extensive review and discussion at this meeting, the Council reaffirmed the City's current policy of setting water rates at levels that fully recover the total costs of the water system, and directed that staff return with a rate resolution reflecting the 59.5% rate increase required to implement this policy for Fiscal Year 1990-91. Provided in Attachment 1 is a water rate increase fact sheet which answers commonly asked questions about the rate recommended increase, including: ■ Why is a rate increase necessary? ■ Are revenues down because of conservation? ■ Why can't we use other revenues? 0 Are we paying more for less? ���1� i�illllfl�l►�' 9nllil city of San Luis OBISPO COUNCIL AGENDA REPORT ■ How much will this rate increase cost the average customer? ■ How do water costs compare with other utilities? ■ What are we doing to get more water? ■ Will water rates come down after the drought is over? FISCAL IMPACT Adoption of the recommended resolution will implement the City's policy of setting rates that fully recover the total costs of the water system. Based on water rate revenues of $3.16 million under 35% conservation, a rate increase of 59.5% will generate the $1.883 million required to fully fund projected water system costs of 1990-91. As noted in the Preliminary 1990-91 Budget, Water Fund balances at the end of 1990-91 are projected to be 10% ($414,100) of operating expenditures rather than the 20% level recommended under the City's (828,200) Financial Plan policies. However, the drawdown of the Fund balances to the 10% level is appropriate under existing circumstances as the purpose of this Fund Balance Policy is to provide for economic uncertainties, contingencies for unforseen operating or capital needs, and cash flow requirements. Further, the Preliminary 1990-91 Budget projects water rate revenues of $5.04 million assuming Council adoption of the recommended rate resolution. CONCURRENCES The Director of Utilities has reviewed this report and concurs with its recommendation. SUMMARY At their June 12, 1990 meeting, the Council directed staff to return with a resolution increasing water rates by 59.5% in order to fully recover the total costs of the water system. Accordingly, adoption of the attached resolution is recommended. RESOLUTION NO. (SERIES 1990) A RESOLUTION OF COUNCIL OF THE CITY OF SAN LUIS OBISPO AMENDING WATER SERVICE RATES WHEREAS, a comprehensive review of water system operating and capital needs has been performed and reviewed by the City Council; and WHEREAS, based on this review the Council has determined that there is a need for additional revenues to fully recover the water system's operating and capital costs; and WHEREAS, it is the City's policy that water rates and charges fully recover the operating and capital costs of the water system. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. Chapter 4.20.060 of the Municipal Code (Rates for service per bi-monthly billing cycle) is hereby amended as set forth in Exhibit A attached hereto. SECTION 2. The rates set forth in Exhibit A shall be effective August 1, 1990. SECTION 3 . All other provisions of Chapter 4.20 remain in full force and effect. / -3 D RESOLUTION NO. (Series 1990) Page 2. On motion of seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing Resolution was adopted the day of 1990. Mayor Ron Dunin ATTEST: Pam Voges City Clerk APPROVED: WCity4Ai rative Of cer City Attorney r Director of Finance EXH/BIT A Rates for Water Service Per Bimonthly Billing Cycle Rates for water service per bimonthly billing cycle consist of readiness to serve and conmodity charges as follows: A. Readiness to Serve Charges Bimonthly Minimum Charge Meter Size Inside City Outside City 5/8 x 3/4 inch $11.80 $23.60 3/4 inch 17.70 35.40 1 inch 29.50 59.00 1 1/4 inch 47.20 94.40 1 1/2 inch 71.00 142.00 2 inch 118.00 236.00 3 inch 212.00 424.00 4 inch 375.90 751.80 6 inch 568.30 1,196.60 flinch 896.20 1,792.40 10 inch 1,136.60 2,273.20 Greater than 10 inches. To be determined by the Director of Finance B. Commodity Charge In addition to the bimonthly readiness to serve charge, commodity charges per hundred cubic feet of water(ccf)used per dwelling unit for accounts classified as residential by the Director of Finance, and per account for all all other users, are as follows: Commodity Charge Water Usage Inside City Outside City 0 to 10 ccf $1.20 $2.40 In excess of 10 ccf thereafter $2.40 $4.80 Attachment WATER RATE INCREASE FACT SHEET ■ Why is a rate increase necessary? Bringing dependable, quality water to our customers costs more now than in the past. For example, developing groundwater resources to bring water to our community now will cost$3.6 million, and pumping this water and delivering it will cost$500,000 annually. Our existing rates simply don't generate this level of funding. ■ But aren't revenues down because of conservation? Yes, by about $700,000 annually. However, if this was our only financial need, we could address it through existing resources, and a rate increase would not be necessary. But the cost of constructing and operating new facilities to bring additional water to the community is far greater than existing resources, and additional money is needed to fund these projects. ■ Why can't we use other revenues? The City has a long-standing policy- and a wise one - of running the water operation on a business-like basis, with revenues fully recovering costs. Under.this policy, all water revenues-are used only for water 12uMoses. The City does not use its "General Fund" revenues such as sales and property tax revenues for water because these revenues are needed for essential municipal services that have no other source of funding. For example, 1990-91 General Fund operating expenditures are projected to be approximately $18.6 million, and will be used in the following ways: Police & Fire 46% Parks & recreation 18 Planning & engineering 14 Street maintenance g Administrative services (City Administrator, City Attorney, City Clerk, Finance, Personnel, Building Maintenance, Insurance) 14 100% ■ Doesn't this mean we're paying more for less? It's easy to understand why our customers would believe this. But unfortunately, it simply costs more to produce and deliver the water we're providing today. Until very recently, the City relied solely on local reservoirs as its source of water. The Salinas Reservoir, the City's primary source of water, was donated to the community at no cost by the Federal Government in the 1940's. The Whale Rock J WATER RATE INCREASE FACT SHEET (continued) Reservoir was constructed in the late 1950's, at 1950 construction costs and 1950 interest rates. Unfortunately, new water supplies in the 1990's will have to be paid and operated at 1990 prices, and this will require new revenues to finance them. ■ How much more will this cost me? Obviously, the cost will depend on how much water you use. But our "average" residential customer will pay about $4.00 more per month - or about 13 cents more per day. Your total monthly cost for water will be about $19.00-or 63 cents per day for 200 gallons of water delivered directly to your tap, a cost of 1/3 cent per gallon. ■ How does this compare with other utilities? The following are average.ranges for monthly costs for other utility services: Phone $20-$75 Cable television $20-$40 Gas $25-$70 Electric $25-$70 Water $15-$25 ■ What are we doing to get more water? The City has already brought on right now, today- 2,000 acre feet per year of new groundwater sources. And plans are underway to increase this to a minimum of 3,000 acre feet by the end of 1990. This represents an increase of 39% from our prior safe annual yield from reservoir supplies of 7800 acre feet. Further study is required to determine how long we can pump groundwater at this rate, but we are confident that adequate groundwater reserves are available through the drought.. Longer term, the City is evaluating a number of water supply options, including expanding the capacity of the Salinas Reservoir,increasing the run-off into the Whale Rock Reservoir, desalinization (use of sea water),use of water from the Naciemento Reservoir, and state water. ■ Will water rates come down after the drought is over? Building and operating the facilities necessary to bring dependable, quality water to our community will require new,ongoing financial commitments. Realistically,these necessary investments will only be more expensive in the future. Although, this new rate increase will give us a good basis for the future, we can anticipate at least modest increases over time to continue this commitment. i WATER/INCFACTS.WPF I'*i . T �OEEMNC AGENDA &ITEM # June 15, 1990 ? by: r 'i . (-.((;A;, 12'Fl 4,6' The Honorable Mayor Dunin t/A,N. and City Council Members 990 Palm Street San Luis Obispo, CA 93401 RE: Proposed Increase in Water Rates Dear Mayor Dunin and City Council Members: This letter is being written in an effort to encourage you to stand firm in your original decision not to increase water rates. I was quite upset when I read the article in the Telegram-Tribune on Wednesday, June 13, 1990, informing us that the City Council had reversed their decision not to raise water rates and that we would be required to pay an additional sixty percent on our water bills.. I felt deceived by the City Council Members. Just a. few weeks ago the City CouncilMemberswere being praised and respected for their decision not to increase rates and we are now told that some of you have " changed your minds. " I2. find it very difficult to believe that in such a short time you have decided that an crease is, in fact, in the best interest of San Luis Obispo':. I appreciated the statement made by Mayor Dunin that "we are just killing the people. " Yes, it will definitely kill the -spirits of the citizens of San Luis Obispo to conserve water. The citizens of this city have worked hard to cut down on their water usage. It has not been easy to watch our lawns go dry, or to forego the relaxing tub full of hot water at the end of a stressful day, or to cut our showers short and turn the flow of water off in the middle of a shower. And who of us has enjoyed not flushing our toilets after each use; or hauling our bath water outside in an effort to keep our shrubs and lawns alive. Yet we have been willing to do this, and more, in an effort to conserve water. If you vote to increase the water rates you will definitely kill the spirit of the people in San Luis Obispo who have worked so hard and gone without in an effort to conserve water. We were recently required to out our water use even more and now with this proposed increase we will feel as though we are being penalized for doing such a good job of conserving and there will be no incentive to conserve further. Therefore, in an effort to save the spirit of the citizens of San Luis Obispo, and to maintain a respect for the City Council Members, I strongly urge you to reconsider your decision to increase the water rates. Karen J. Sorenson 1011 Pacific Street San Luis Obispo, CA 93401 JUN 541-1000 CITY COUNCIL LUIS UBISPO, CA MEETING AGENDA E"71,,�- _7- -rM City Council 1—0 2.:55 Ti —1LE YOU IjV=p ,= ou r Connie Framberger City resident Afea Coo, H IN Q ED PLEASE CALL 0 LEDTO EEYOU ','ViL!- C,,LL S rS To S YOU U ,j rS TO SEE Y U U F?C', RETURNED YOUR CAL She is already paying high rates-for-water and�urges Councij to -VOCe against the proposed water rate increase. She expressed unhappiess Over the water situation (lack of water. ) ! Kim 0;xmiul •.:•:PAD 23.000 So Sr u,ra Ei!:CIENCY(D 23.001 250",tr. DIS,-ENSEH 11OX Denotes actor,by Lead person 1 iR and by- Any. ark-Crig. t 7 (IMPO TAMT MF SAGE FOR WAMING AGENDA ITEM Oy 'TATE TIME P.M. Mri-� OF PHONE LS L 0 AREA CODE NUMBER EXTENSION TELEPHONED ^�—CALL CAME TO SEE YOU WILL CALL AGAIN WANTS TO SEE YOU RUSH La30, RETURNED YOUR CALL SPECIAL ATTENTION — — FiF,00rg,tly -----—-- i MESSAGE ouncil ..�. ',ill:,•.4 I SIGNED UTiO IN U.B.A. TOPS FORM 30025 C MEETING DATE: city of San tins OBISp0 7—lo- r o Q9=ftQ9 COUNCIL AGENDA REPORT REM NUMBER: D FROM: Arnol4egonas, ommunity Development Director; By: Jeff Hoo socia a Planner SUBJECT: CoxWideration of two planning applications affecting the southern 30 acres of the Higuera Commerce Park Specific Planning Area. CAO RECOMMENDATION: Adopt resolution upholding the Planning Commission's recommendation to: 1) revise the uses allowed in the Higuera Commerce Park Special Industrial District, 2) deny a request to reduce the minimum lot area from four to two acres, and 3) deny Tentative Tract 1766, a 9-lot industrial subdivision consisting of 21 acres. REPORT-IN-BRIEF The subdivider's requests raise significant policy and technical issues dealing with the Higuera Commerce Park Specific Plan and the allocation of Manufacturing-zoned land in the City. The report concludes that a reduction in the minimum lot area is not timely, and would impair the City's ability to accommodate research nd a development uses and other light manufacturing uses which require large lots and urban services. Therefore, the report finds that the proposed tract map, based on a 2-acre minimum lot size, is inconsistent with the intent of the Higuera Commerce Park Specific Plan and should be denied. The Planning Commission supported the subdivider's request to broaden the range of allowed uses, and the additional uses recommended are those which are consistent with the Specific Plan's intent of maintaining a "research park" character in the southern 30 acres ! of Higuera Commerce Park. BACKGROUND The applicant wants to amend the Higuera Commerce Park Specific Plan, and to create a nine-lot industrial subdivision in the southern 21 acres of Higuera Commerce Park (Tentative Tract Map 1766, Exhibit "A") . The amendment is needed because the subdivider wants to create two acre lots, and the specific plan requires a minimum lot area of 4 acres. The subdivider also wants to expand the list of allowed uses to include "compatible service-commercial uses and/or large scale offices," as further described in Exhibit "B. " This is the largest remaining undeveloped portion of the 80-acre Higuera Commerce Park, originally approved in 1979. Most of the northern 50 acres has been developed with small-scale shops, offices, warehouses, and light manufacturing uses. The specific plan designates the southern 30 acres as a "special industrial district," intended for larger-scale research and development and industrial uses not easily accommodated elsewhere in the city. The city of San Luis OBlspo COUNCIL AGENDA REPORT Staff Report Page 2 specific plan originally showed five lots ranging in area from about 4 to 8 acres, with a minimum lot area of four acres. The current owner, R. Howard Strasbaugh Inc. , acquired the three parcels which comprised the southern 30 acres in 1981. In 1987, the owner adjusted the lot lines to create an 8-acre site for Hind Performance -- a large clothing manufacturer, the first development in the special industrial district. The subdivider owns the remaining two lots in the district, and has requested the specific plan amendments to broaden the range of allowed uses and to improve the property's marketability. SIGNIFICANT IMPACTS The Community Development Director determined that the project would not have a significant adverse environmental impact, provided that several mitigation measures were included with the project. An evaluation of environmental issues and required mitigation measures is attached. CONSEQUENCES OF NOT TARING THE RECOMMENDED ACTION The Planning Commission's action on the specific plan amendments and the tentative tract map is advisory and requires final action by the City Council. Since it is considered a legislative action, there is no state-mandated deadline for acting on the specific plan amendment. However State Permit Streamlining Act requires that the City take final action on the tract map by July 25, 1990 or the map may be deemed approved. DATA SUMMARY Address: 3897 South Higuera Street/130 Tank Farm Road Subdivider: R. Howard Strasbaugh, a California Corporation Representative: Rob Strong, The Planning Mill Zoning: M-SP General Plan: Special Industrial District, Higuera Commerce Park Specific Plan Environmental Status: Mitigated Negative Declaration, April 11, 1990 Permit Processing Deadline: July 25, 1990 Site Description: The site has about 21 acres (18 acres net area) , and slopes at 1 to :- percent down to the southwest corner of the site. It has an old farmhouse and outbuildings near the corner of Tank Farm Road and South Higuera Street, and is currently used for row crop farming. A dense windrow of large, mature Monterey Cypress trees extends along the lot's South Higuera Street frontage. Manufacturing and service-commercial uses border the 4V�� m �i ►�►1111fIIlI!� ��►����;ij city of San Luis OBlspo Ni;S COUNCIL AGENDA REPORT Staff Report Page 3 site on its north and southeast sides, with mixed farm land and industrial/service-commercial uses to the south and southeast. A mobile home park is to the west across South Higuera Street. The site's eastern property line is the city limit line, with industrial-zoned county land to the east. ADVISORY BODY RECOMMENDATIONS Planning Commission At its May S. 1990 meeting, the Planning Commission voted 6 to 1 (Commr. Schmidt dissenting) to recommend that the City Council deny the request to amend the Higuera Commerce Park Specific Plan to reduce the minimum lot size from 4 acres to 2 acres; and to recommend denial of Tentative. Tract 1766. Commissioners found that the requested amendment and the tentative tract map were inconsistent with the intent of the Higuera Commerce Park Specific Plan to encourage large-scale research and development and light manufacturing uses in a research-park setting. Commissioners also voted to recommend that the City Council add these uses to those uses already allowed by the specific plan: -advertising, public relations -broadcast studios -computer services -credit reporting and collection -delivery, mailing, and postal services -detective and security services -laboratories (medical, analytical) -offices (architects, engineers, industrial design) -add to conditionally allowed uses: large office buildings including multiple tenants but with no single tenant space less than 2500 square feet, but excluding banks or other financial institutions, medical offices and clinics, government agency offices and attorney's offices. Cultural Heritage Committee At its March 26, 1990 meeting, Committee members unanimously found that: A. The historical study covering the property was considered accurate and generally complete, but felt that it should address the important role that the Long-Bonetti ranch played in reviving the poultry industry in San Luis Obispo County after the drought Of 1889-89. They also felt the ranch may be eligible for inclusion on the National Register of Historic Places because of: 1) the a -3 city of san lues osispo OftZe COUNCIL AGENDA REPORT Staff Report Page 4 historic integrity of the farm's layout, and 2) the farm is associated with the families and individuals who have contributed significantly to the community. B. The property is historically significant due to its important involvement in poultry farming during the period between 1900 and 1920. In particular, the main ranch house, barn, granary, water tower, entry sign, fountain, light fixtures, and garden are. important elements to be preserved. C. The principal historic elements, listed in "B" above, should be preserved on site, and should be reused in their present locations with uses compatible with historic preservation. Committee members also supported modification of the proposed subdivision design to accommodate the ranch buildings on a single site. EVALUATION Summary of Main Issues 1. Should the 4 acre minimum lot area required by the Specific Plan be reduced to 2 acres? 2. Should the range of allowed land uses be broadened to allow uses similar to those in the northern 50 acres of Hiquera Commerce Park? 3. Should the proposed 9-lot industrial subdivision be approved in lieu of the 5-lot layout shown in the specific plan? Specific Plan Amendment - Minimum Lot Area The southern 30 acres of Niquera Commerce Park were intended to accommodate primarily "clean, light industries, like research and development, laboratories, precision manufacturing -- (uses) which require substantial space as well as city services, and which draw most of their employees from the local labor market." Lots in the northern 50 acres are 12, 000 square feet and larger, accommodating a wide range of C-S uses. In essence, the subdivider's proposal "splits the difference" between the original 4 acre minimum and the one-half acre typical in the northern 50 acres. There are no clear policies to guide the City's action on this request. Nor do there appear to be strong technical arguments for or against reducing the minimum lot area. The City's action should be guided largely by the Council's expectations of the future supply and demand of land zoned for service-commercial/light industrial uses. a- � °' "���i��I�li�l1° llllli► city of san Luis oBispo COUNCIL AGENDA REPORT Staff Report Page 5 The City is considering land use changes in the Orcutt Road and Broad Street/Old Brickyard areas which would further reduce the area designated for C-S and M uses. Without compelling reasons to the contrary, staff agrees with the Planning Commission that it is in the public's interest to maintain the 4-acre minimum lot size here -- at least until the City and County have jointly adopted the Airport Specific Plan. Once adopted, the AASP is expected to satisfy the City's long term needs for light-industrial zoned property. Arguments supporting the lot area reduction: -The demand for four acre lots is limited. Only 8 of the 30 acres has been developed since 1985 when the area became developable under the HCP phasing plan. -Two acre lots are still larger than most C-S or M-zoned City lots, and could still be combined in the future to accommodate large manufacturing uses. -Businesses seeking large sites are likely to locate in the adjacent industrial-zoned County areas which have a 5-acre minimum lot area and tend to be somewhat lower priced than lots in the City. -By accommodating major employers, the larger industrial lots may contribute to basic employment, and exacerbate the City's jobs/housing imbalance. Arguments which support keeping the 4 acre minimum: -This is the largest M-zoned site in the City, and the only one with a four acre minimum lot area to accommodate large scale research and development and light industrial uses. Reducing the minimum lot area may foreclose the possibility of larger M-zoned uses locating in the City, and displace such uses to county areas which lack the urban services to support such uses, thus inducing growth within the city's urban fringe. -Once smaller lot sizes are established and lots are sold, it will be more difficult to assemble a site large enough to accommodate large industrial tenants. -The City is considering residential uses in areas previously designated for service-commercial/light industrial uses. Committing the City to a smaller sized industrial lots in Higuera Commerce Park may be premature until the Airport Area Specific Plan is adopted, and the pending changes in the 0� -5 ��j�� city of San Luis OBlspo IIIINGs COUNCIL AGENDA REPORT Staff Report Page 6 Orcutt Road and Broad Street area are resolved. -Smaller lots could change the area's intended concept of a "campus-like" research and development park to a more conventional, mixed-industrial area similar in character to the northern 50 acres. Alternatives to reducing the minimum lot area to two acres include: 1. Provide a mix of 'lot sizes by requiring some percentage of the lots to remain at least 4 acres, and the remainder of the lots to be less than four acres each. 2. Allow a reduction in the minimum lot area upon adoption of the Airport Area Specific Plan by the City and County, or upon annexation of additional M and C-S zoned properties designated for large lot uses. 3. Reduce the minimum lot area to three acres, allowing up to seven lots in the proposed industrial tract. Supply of C-S/M Zoned Land The City's largest supply of vacant, commercially-zoned land is in the C-S and M zones. Of the 470 acres of developed and undeveloped C-S and M zoned land, all but 71 acres has a minimum lot area of 9,000 sq. ft. In the northern 50 acres of Higuera Commerce Park, the minimum lot size is 12,000 sq. ft. , and a 4-acre minimum in the remaining 21 acres in the southern portion of Higuera Commerce Park. Two pending development applications in the Orcutt Road and Broad Street areas would, if approved, convert about 30 acres of the 47 acres in the M zone, leaving only 17 acres designated for manufacturing uses. The current supply of vacant C-S and M zoned land is as follows: Vacant Land in C-S and M Zones, March 1990 (acres) Amel Vacant Land Average Lot Size M 47.1 0.5 - 4.0 C-S 50 0.8 - 1.0 a- � j�;il city of San Luis OBispo COUNCIL AGENDA REPORT Staff Report Page 7 Specific Plan Amendment - Lot Frontage and Circulation In addition to revising the minimum lot area, the applicant also requests: 1. Reducing the minimum lot frontage and width from 300 feet to 160 feet; and 2. Changing interior circulation from a common driveway easement to a commercial street. 3 . Showing an easterly extension of Hind Lane to connect with adjacent industrially-zoned County land. 4. Adding a provision for "two common-access private driveways with easements generally split by shared side or rear lot lines, at least 330 feet apart. " The Specific Plan shows two common driveways on each frontage road -- including the main driveway serving interior lot. This change would appear to allow two common driveways on each frontage, inaddition to the entrances to the new interior streets. Specific Plan Amendment - Allowed Uses in Special Industrial District The specific plan allows many types of typically large-scale, technical or research-oriented facilities such as laboratories; electronics, pharmaceutical, optical and other precision manufacturing; design, engineering or testing facilities; printing or publishing; accessory uses for the above; and agricultural uses. Other types of large-scale, light-industrial uses ordinarily allowed or conditionally allowed in the M zone may be allowed by use permit where they have a similar physical appearance and functional characteristics to the allowed uses, eg. agricultural processing or warehouses. The subdivider believes that development has been delayed by the higher cost and lesser demand for large industrial lots, and by the more limited range of uses allowed in the special industrial district compared with the northern 50 acres of the park and in citywide C-S and M zones. He would like to expand the range of uses to include repair services, utility corporation yards, cabinet shops, sign companies, home improvement sales and service, building materials sales, contractors' yards, cabinet shops, upholstery shops, tool and equipment rental or sales, and other uses listed in Exhibit "A." A reduced minimum lot area coupled with a wider range of uses may result in more intensive development than originally envisioned and '�► u����f�p� �� I�II city of San tins OBlspo WWZW COUNCIL AGENDA REPORT Staff Report Page 8 allowed by the specific plan. Due to site design requirements, building and paving typically consume a larger percentage of the area of small lots than they do for similar uses on larger lots. For example, a staff survey of 10 service commercial projects in the northern 50 acres of Higuera Commerce Park showed that building coverage on lots less than 1 acre averaged 34 percent, paved area averaged 50 percent, and landscaping averaged 10 percent of total lot area. By contrast, Hind Performance has 16 percent building coverage, 40 percent paving, and 44 percent landscaping. The Commission agreed that the list of allowed uses could be expanded without compromising the specific plan's original intent. The applicant's suggested list is too broad, in the Commission's view, and includes uses which are more appropriate in the C-S zone. The Commission's recommended list of uses are normally allowed in the M zone, and may be consistent with the "research-park" character envisioned for the southern 30 acres. To address the issue of development character and intensity, staff recommends that if the Council supports the reduced minimum lot area, it also amend the development standards for the special industrial district as follows: Current Standard Proposed standard Maximum Bldg. Coverage 50 percent 40 percent Minimum Landscaped Area 15 percent 30 percent Tentative Tract MaR Rey subdivision issues are traffic circulation and historical preservation, as discussed below. This tentative map subdivides two parcels of about 10 acres each into nine, 2-acre lots. The lots would be served by a new interior commercial street, "Commerce Road", connecting Tank Farm Road with a widened and extended Hind Lane, just south of Hind Manufacturing. Except for a common driveway serving parcels 1 and 2, new driveways along South Higuera Street would be prohibited. Both Tank Farm Road and South Higuera Street would be widened to meet adopted street standards, and full. street frontage improvements installed, including a bikeway along South Higuera Street. Hey Traffic Circulation Issues The proposed tentative map meets the intent of the specific pian by providing a 60 ft. wide internal "L" street to serve the nine new lots. The new street would link with an existing service driveway just south of Hind Performance, and the driveway would be city of San WI S OBISPO COUNCIL AGENDA REPORT Staff Report Page 9 improved to city street standards. To minimize traffic conflicts, new individual driveway access onto South Higuera from lots 1 and 2 would not be allowed, since they both have alternate access to South Higuera via the internal street and Hind Lane. The driveway on South Higuera Street serving the Long/Bonetti ranch and just south of the new common driveway is proposed to remain. The internal street will align with another planned industrial street on the opposite side of Tank Farm Road to create a 4-way intersection. The subdivider will offer to dedicate a 30-foot right-of-way (the other one-half of the future street has already been dedicated by Hind Manufacturing, with their use permit A 60- 87) . Rey Historic Preservation issues As part of the expanded initial study, staff required that the applicant submit historical information to allow the Director to determine: 1) the historical significance of the farmhouse, outbuildings, and grounds; 2) the project's potential impact on the site's historical resources; and 3) mitigation alternatives. In the attached study, the historical consultant describes and documents the farm and grounds, evaluates their significance, discusses preservation options. Rey findings of the historical study are: 1. The primary significance of the Long-Bonetti Ranch is that it is one of the few remaining ranch complexes in the City, and that the ranch and its owners made a significant contribution to the development of agriculture in San Luis Obispo County. 2. The present cluster of buildings on the ranch is representative of the time period 1908 to 1930. Although the farm house has been extensively modified, architectural evidence suggests that the original portions of the house may have been built in the 1880's. The site has had structures on it continuously since at least 1895, as shown in a U.S.G.S map of that time. 3. The most important aspects of the site are the integrity of its historical setting and layout, its association with two pioneer farming families, and its location on a prominent corner at a gateway to the City. 4. The ranch does not appear eligible for the National Historic Register due to many additions and alterations to the main house over the years, and due to the poor condition of the outbuildings. The property is historically significant using a- p �� �1ii1f�11141�I�►° ►��IGi city of San Luis OBISpo COUNCIL AGENDA REPORT Staff Report Page 10 the City's Historical Preservation Program Guidelines. 5. To preserve the integrity of the ranch setting, the most important elements to save are: main house, the barn and granary, the entry sign and garden, and the Monterey Cypress trees. A lot comprising at least two acres is needed to preserve the ranch. 6. A buffer zone of dense tree planting should be planted around the structures to the north and east to maintain the setting and screen future commercial/industrial development. 7. The subdivision design will need to be modified to save the granary building, since it appears to straddle the proposed lot line between lots 2 and 3. S. Future uses of the ranch (if and when the current residential use is discontinued) will need to be compatible with preservation objectives. Any remodels should be done sensitively to enhance the property's historic character, and should follow Federal historic rehabilitation guidelines and the State Historic Building Code. Staff agrees with these findings. The houses' architectural style, the layout and uses of the barn, granary, and other agricultural structures, and the once-formal gardens with vines, arbors, and a large central fountain suggest that this is an archetypical example of a prosperous San Luis Obispo farm in the early 1900's. Preservation of the ranch is consistent with the policies in the City's Historic Preservation Program Guidelines. The proposed lot layout preserves the ranch house, barn, windmill, and the formal front gardens. It also has been designed to allow a parking lot served by a common driveway on the north side of the barn, plus landscape buffering along the parcel's east lot line. Several small outbuildings -- including the granary and the shop - are bisected by the lot line and would have to be moved with this lot layout. This approach may not be consistent with the recommended mitigation measure, 6(a) . It should be noted that if the Council takes the action recommended by the Planning Commission, only mitigation measure #1 regarding land uses, lot/building coverage and landscaping would apply, since it relates to increased land use intensity due to the expanded list of allowed uses. The other mitigation measures are logically related to the subdivision, and would be addressed with any subsequent subdivision proposal. city of san lues oBispo COUNCIL AGENDA REPORT Staff Report Page 11 To preserve the integrity of the site's historical resources, staff recommends the subdivider shall: 1. Modify the Lot 2 to include all ranch buildings within the lot's boundaries, and Lot 2 shall have a lot area of not less than 2 acres. Combining lots 2 and 3 would meet this objective. 2. The final map shall note that Lot 2 is considered a sensitive site, and shall require Architectural Review Commission approval for any exterior changes to buildings or grounds. 3. Preserve and protect the site's historic resources by: A) Submitting an historical restoration and stabilization plan outlining measures to protect the site's historic integrity prior to final map approval; B) Prior to final tract acceptance by the City, the developer shall stabilize principal structures to prevent further degradation of their appearance and structural integrity; and Y C) Submitting an adaptive reuse plan outlining measures to assure compatibility of future uses with historic preservation objectives and with adjacent commercial/industrial uses, prior to final tract acceptance by the City. The plan shall address development strategies for maintaining the long-term viability of the site and structures, including parking, access, landscape screening, preliminary feasibility study and recommended land uses, and marketing/economic strategies for adaptive reuse. The property owner shall enter into a covenant with the City to agreeing to preserve the site's historic resources, consistent with the reuse plan. The covenant shall be recorded and shall run with the land. 4. Establish a restoration and preservation fund for the Long- Bonetti Ranch, prior to final tract acceptance. The fund shall be in an amount not less than $25,000, and shall be administered jointly by the subdivider owner and the City of San Luis Obispo Community Development Department for enhancement, restoration, replanting, and similar preservation activities at the Long-Bonetti Ranch. ALTERNATIVES 1. Adopt resolution to deny Tentative Tract 1766, and continue consideration of the Specific Plan amendments to a date ����� ► �IIIIII�p° �Qlllllii city Or San tins OBISPO Nft COUNCIL AGENDA REPORT Staff Report Page 12 uncertain to allow additional Council or Planning Commission study. 2. Continue the item to the July 17, 1990 hearing with direction to staff to return with findings to approve the Specific Plan Amendments as requested, including the reduced minimum lot area; and findings and conditions to approve Tentative Tract 1766, with or without changes as directed by the Council. The Council needs to take final action on the tentative tract before July 25th, since no further time extensions in the permit processing deadline are possible. 3. By motion, continue consideration of both the tractand the Specific Plan amendments to July 17, 1990 with direction to the subdivider on additional information or changes needed. RECOMMENDATION Concur with the Planning Commission's recommended action to deny the request to reduce the minimum lot area and modify circulation and frontage requirements, and deny Tentative Tract 1766; and approve the request to amend the list of allowed uses in the Special Industrial District, as recommended. Attachments: -Vicinity Map -Tentative Map 1766 -Applicant's letter -Planning Commission Resolution -Initial Environmental Study Additional Information: -Historical Study (Copy available in the City Council office) Higuera Commerce Specific Plan (Copy available in the City Council office) jh/d/higcom2.wp C;2 ' ) RESOLUTION NO. (1990 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO DENYING AMENDMENTS TO THE HIGUERA COMMERCE SPECIFIC PLAN REGARDING MINIMUM LOT AREA, CIRCULATION, AND FRONTAGE REQUIREMENTS, DENYING. TENTATIVE TRACT 1766, AND.APPROVING AN AMENDMENT TO THE HIGUERA COMMERCE PARR SPECIFIC PLAN TO ALLOW ADDITIONAL LAND USES IN THE SPECIAL INDUSTRIAL DISTRICT, AT 3897 SOUTH HIGUERA STREET AND 130 TANK FARM ROAD. BE IT RESOLVED by the. Council of the City of San Luis Obispo as follows: SECTION 1. ENVIRONMENTAL DETERMINATION. The Community Development Director's decision on April 11,. 1990 granting a mitigated negative declaration is affirmed, with the inclusion of required mitigation measure number 1 as listed in Exhibit "A", attached. SECTION 2. SPECIFIC PLAN AMENDMENT 1448. This council, after consideration of public testimony, Specific Plan Amendment SP 1488 and supporting information, the Planning Commission's recommendations, and staff recommendations and reports thereon, takes the following actions: A. The amendment request to reduce the minimum lot area from four (4) acres to two (2) acres,. reduce minimum frontage requirements, and modify the circulation plan and policies in the Higuera Commerce Park Specific Plan are denied, based on the following finding: 1. The proposed amendments are inconsistent with the intent of the Higuera Commerce Park Specific Plan to accommodate large-lot research and development and light manufacturing uses. B. The amendment request to expand the range of allowed uses in the Special Industrial District of the Higuera Commerce Park is approved, with the additional uses as recommended by staff in addition to those currently allowed by the Higuera Commerce Park Specific Plan, as listed below, and subject to the following findings: r Findings 1. The proposed uses are consistent with the. Higuera Commerce Park Specific Plan and the. General Plan; and 2. The proposed uses are appropriate at the proposed location and will be compatible with surrounding land uses Allowed Uses: -advertising, public relations -broadcast studios -computer services -credit reporting and collection -delivery, mailing, andpostal services -detective and security services -laboratories (medical, analytical) -offices (architects, engineers, industrial design) Add to conditionally allowed uses: Large office buildings including multiple tenants but with -no single tenant space less than 2500 square feet, but excluding banks or other financial institutions, medical offices and clinics, government agency offices and attorney's offices. SECTION 3. TENTATIVE TRACT 1766. This Council, after consideration of public testimony, Tentative Tract Map 1766 and supporting information, the Planning Commission's recommendation, and the staff's recommendation and report thereon, hereby denies Tentative Tract 1766 based on .the following finding: 1. The design. of. the subdivision is not consistent with goals, policies, and development standards in the Higuera Commerce Park Specific Plan. ' On motion of , seconded by and on the following roll call vote: J AYES: NOES:. ABSENT: the foregoing resolution was passed and adopted this day of- 1990. Mayor - ATTEST: City Clerk APPROVED: tity Administrative Of grcer C' y-d4ttorney uw� Co "unity Development Director Cjh/D/higcom2.wp tL J W ONU f<qN a N N�QWC I — 2t~ON O o ZM" llwwF ° it � I I it '. y r� N-IQUO LJ W !' .I•C)� .. I �i 1 7 ` ♦ S moi! tu Q O N f J Z v a h OL OL 0 ♦� a N Z m I « YY •a 44 ! a ..i n..F fr J � taW] Q` m YI wu ( yft °m W O Ct-t Q>. p¢°. I ' ' J,- OJ \> ZU-JZU)U W ti 3 mm mQ Om JO LJnQ z• Ia !a ♦ a i � r mei xii� E x ff4 I ....,,T r V C Ce `w I ti ' r' ' . .♦ � � Y W '! - ,- "-t rl.;i_ . `-':._'ate_• ` '�� N �� � '•ti ••.••ter /> . r '� ~�I i Q i'i^�L _ - 7 y N40 �.//; �;:t ' �'�, • X17 u cl A,• TTTT �r -- 1- �� —Z— i• 'r�' i .�: -'•ate- �1't. .�L 2� �� 1 �R'Ol^,1 VInV \ N \ -- -� > 10 CAL 1 OrTNMWMtmiw I 1 I wwr•w O i :!j . AN. CITY LIMITTS O S, •r LA _ ftt4. .. - i i SUECDO ®, THE 1E OEVMOP ENT PLANNING ONE BUENA VISTA ROB STRONG l� PLANNING p �°,s�T 605)543-asp October 2, 1989 Mr. Randy Rossi , Acting Director COMMUNITY DEVELOPMENT DEPARTMENT City Hall , 990 Palm Street Sam Luis Obispp. Ca. 93401 Subject : REVISED Specific Plan Amendment & Tentative Map No. 1766 Higuera Commerce Park, R. Howard Strasbaugh, Inc. Attention: Mr. Jeff Hook & Mr. Ken Bruce. Dear Randy: Enclosed are the REVISED specific plan amendment and tentative map application exhibits for Higuera Commerce Park, including the additional information requested on June 22, 1989, by Jeff Hook.. After conferring with you and other staff regarding our original fourteen lot subdivision concept , involving mostly one acre lots, we decided to revise the design to propose nine, two acre lots , each capable of being individually developed or combined with adjoining lots into four or six acre sites . This compromise appears to better conform to the City staff preference for larger lots, provides for internal circulation and still enables a more flexible and marketable parcel size for commercial and industrial developments of the scale needed in San Luis Obispo. Regarding the specific plan amendment application checklist , my meeting with Jeff Hook on July 6, resolved that the two page supplemental statement was adequate response to how the proposed changes relate to service commercial policies of the land use element . Concerning the Housing Element and the jobs/ housing balance issue, we recognize that the proposed change may increase commercial/ industrial employment density over that probable with the prior five acre parcels, depending on the size and type of businesses which develop the nine two acre sites, or fewer and larger combined sites. The five acre sites enabled by the original specific plan tend, however, to appeal to l.arge firms involving intensive employment, such as Hind Performance, rather than the low intensity uses that can find similar sized lots in the airport area outside the City at .lower cost . The primary objective of the proposed change is to enable a relatively large lot which would provide for relocation of existing businesses in the City or County, thus not contributing substantially to major new employment growth. In any event, one of the merits of Higuera Commerce Park is its proximity to existing residential areas in the vicinity as well as proposed residential expansion in the / Margarita area as depicted in the general plan. Additionally, the / convenient regional circulation, with new internal access- streets conecting to both Higuera Street and Tank Farm Road, eaA major arterial streets serving the airport area of San Luis Obispo, facilitate traffic improvements and transit management which will accompany development . .These clarifications and the enclosed, `moi expanded mailing list for property owners in the vicinity should correct the deficiencies noted in the checklist for Specific Plan Amendment Application No. 1448. to to Also enclosed are 18 copies of the revised tentative map of Tract No. 1766, which would be consistent with the proposed specific plan amendments for Higuera Commerce Park. The corrected mailing list can serve as the notification list for both applications, but it should be noted that the subdivision actually involves the 20 acres south of Hind Performance property, while the specific plan includes the Hind parcel . Additionally, the revised tentative map shows an increased right of way width for Tank Farm Road, proposed fire hydrants, storm drainage and common driveway easements and other features requested by the Tract No. 1766 checklist . ( Street trees and street lights are not shown, but will be provided within or adjoining existing or proposed street frontages, as determined appropriate according to City standard. ) We have not yet been able to interview Albert Bonetti to obtain a history of the existing farm buildings and grounds, as requested by staff, but will complete this documentation prior to final subdivision map or removal of any existing structures. Nine copies of a detailed tree survey plan are submitted for review, particularly with respect to Higuera Street frontage. The tree plan proposes removal of a dozen trees from the 81 surveyed and listed; nine of which are dead, and the others optional due to overcrowding. Hopefully, the revised specific .plan amendment and tentative map for Tract No. 1766 , for South Higuera Commerce .Park, can now be accepted for processing by the City. Other application data, forms and filing fees are part of the application filed June 2, 1989 . If you or other staff find any additional information needed or have any questions, please call . We look forward to presenting this revised plan to the City planning commission and council as well as continued cooperation and consideration from City staff . S ncer 1 , Rob k I . P. cc : CCE Strasbaugh, Inc. a -4 Hiquera Commerce Park Specific Plan Amendment Proposed Changes to Text and Maps Outlined Below: Page 1, Summary of the Plan - 1. "The southern 30 acres is designated as a 'special industrial' area to include light industry, research, compatible service commercial and/or large scale office uses. " 2. "The specific plan includes a schematic subdivision design which provides a 'commerce park' with one-half- acre lots and seven larger parcels in the northern 50 acres and in the southern 30 acres , nine ` special industrial ' sites, each approximately 2 acres and capable of combination to 4 or 6-acre development' sites. Page 4 , Specific Land Use Mao - 3 . See proposed map exhibit, revised subdivision concept. Page 5, Special Industrial District - 4. "Additionally. the special industrial district sites may accommodate compatible service- commercial and/or laroe scale office uses, outlined below. " 5. "Compatible service commercial uses including !� advertising and sign companies and related services, broadcast studios, building and landscape maintenance services , cabinet and carpentry shops, catering services, computer services, .contractors offices and yards, credit reporting and collection, delivery and private postal services , detective and security services , government agency , corporation yards , laboratories ( medical , a.nalytical ) , offices (contractors , engineering and industrial design) , photofinishing - wholesale, repair services, utility company corporation yards and offices, warehousing, ministorage moving company, water treatment services, and wholesale and mail order houses. " Page 6, Special Industrial District - 6. Add to Conditional Uses "Large office building including multiple tenants but with no single tenant space less than 2500 square feet, but excluding banks, real estate offices, financial institutions, medical clinics, doctors" offices and lawyers' offices. " 7 . Amend 2. Lot Area: "Ail lots in the northern 50 acres shall have a minimum area of 12 , 000 square feet but shall not exceed a maximum area of 12, 000 square feet but shall not exceed a maximum of five acres . Each lot in the southern 30-acre special industrial sub-area shall be at least 2 acres but shall not exceed 7 acres. The arrangement of lots shall be as shown on the Specific Land Use Map. Condominiums of any size may be approved pursuant to city subdivision regulations;" 8. Amend 3. Minimum Lot Frontage and Width: "The minimum lot frontage and width in the northern 50-acre subdivision shall be 80 feet. The minimum lot frontage and width in the southern 30-acre special industrial sub-.area shall be 160 feet. Page 13 , Circulation Mao - 9. See proposed map exhibit, revised subdivision concept. Page 15, Park Entrances__and Interior Streets - 10. Revise 8, currently providing: "A common driveway easement within the southern 30 acres would allow eventual resubdivision without additional driveways along exterior streets. While the easement prevents development of buildings which might preclude this internal circulation route, it is not intended to encourage resubdivision, which would have to be preceded by an amendment to this specific plan. " This is the essential change proposed by this amendment, � to read as follows: "In the southern 30-acre special industrial subarea, an interior street system creates a separate 'L' or 'T' , the latter providing optional extension to the east, and either providing primary access to all but two �gg he proposed 9 lots. Exterior lots, fronting on�tliguera Street, as well as those abutting Tank Farm Road, are provided controlled access by two common-access, private driveways with easements generally split by shared side or rear lot lines, at least 330' apart. " N e A A I * DRIVEWAY LOCATION L-A y * OFFER TO DEDICATE J47 C] S'REF' 'dEEs_ Z` J~J �O SECTIO A--TYPICAL INT_RI0^ STREET C 'e,is::n9 7�� 4V 22 + SECTION B--HIGUERA STREET TREEAT;'•±ENT D --FRONTAGE ROAD TANK. FARM ROAD D ST;,-E, 'REE Ex ISTIrc6 CYPRESS 'RP L c1 10 eIGUERc STREET OI[rCI E/?CCE;' L'SErE'„ T SECTIO'; D--TAi1}. FA^'•? SECTION C--HIGUERA STREET TREATMENT i ------ HIGUERA UMERCE ?ARK SPECIFIC PLAF: CIRCULATIU," I , 3 a-� 0 t / I I / I I i N I / I .v LErENG • •- O WATER LINE i PRE-DATING COMMERCE PARK - - -- SEWER LINE O I PRE-DATING 'CO!-!' RCE PARK :•iATEP :_?>`E FCS i •// ® i 1� li — i - - - - - SEWER LINE FOR D;= ...... STORM DRAIN ', • I FOR COMMERCE PARK O FIRE HYDRANT FOR COMMERCE PARK DROP INLETS, UP:DERSTREET 3�E DRAIN, AND DRAIN PIPE FOR COMMERCE PA2K i HIGUMA CQ"VERCE PARK S'CI-IC PL UTILITIES AN DRAI��.4GE c C �r rr�• �� PRADO ROA;. I .ilSla�d •}•,��;1.in}�'r. ll.fl!ArN"'�t{• 1 'mss 33 I i i t � i VJ�•� I t 5 I I �:• I TI i TANK FARM ROAD ' / I s_. . •- SPMAL INDUSTRIAL doi w0000l I H I G'..lERA CO-ZER,CE PARK Sr-r--Cl.--!C SPECIFIC L .ND USE a- a� SAN,LUIS OBISPO PLANNING COMMISSION �— RESOLUTION NO. 5016-90 WHEREAS, the Planning Commission of the City of San Luis Obispo did conduct a public bearing in the City Council Chamber of the San Luis Obispo City Hall, San Luis Obispo, California, on May 9, 1990, pursuant to a proceeding instituted under applications No. SP 1448 and. Tract 1766 by R. Howard Strasbaugh. SPECIFIC PLAN AND TENTATIVE TRACT MAP REQUESTED: To amend the Higuera Commerce Park Specific Plan to allow smaller parcels sizes in the southern 30 acres and a tentative map creating a 9-lot industrial subdivision of 21 acres. PROPERTY DESCRIPTION: On file in the office of Community Development, City Hall.. GENERAL LOCATION: 120 Tank Farm Road. GENERAL PLAN LAND USE ELEMENT: Special Industrial, Higuera Commerce Park Specific Plan. PRESENT ZONING: M-SP WHEREAS, said commission as a result of its inspections, investigations, and studies made by itself, and in behalf and of testimonies offered at said hearing, has established existence of the following circumstance: I. The proposed changes and tentative tract map are inconsistent with the Higuera Commerce.Park Specific Plan. NOW, THEREFORE, BE IT RESOLVED that applications No. SP 1448 and Tract .1766 be denied. L� i Resolution No. 5016-90 Specific Plan SP 1448/Tract 1766 Page 2 The foregoing resolution was adopted by the Planning Commission of the City of San .Luis Obispo upon the motion of Commr. Kourakis, seconded by Commr. Karleskint, and upon. the following roll call vote: AYES: Kourakis, Karlesldnt, Gurnee, Peterson, Billington, Hoffman NOES: Schmidt ABSENT: None Arnold B. Jonas, Secretary Planning Commission DATED: May 9, 1990 , I( city oSAn WIS OBISPO 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403-8100 May 22, 1990 R. Howard Strasbaugh 18460 Gothard Huntington Beach, CA 92648 . SUBJECT: Specific Plan Amendment SP 1448 Tract 1766 120 Tank Farm Road Dear Mr. Strasbaugh: The Planning Commission, at its meeting of May 9, 1990, recommended denial of your requests to amend the Higuera Commerce Park Specific Plan to allow smaller parcel sizes in the southern 30 acres and a tentative map creating a 94or industrial subdivision of 21 acres at the above address. Denial is based on the finding contained in the attached resolution. In a related matter, the commission recommended approval of the following amended uses for the Hguera Commerce Park: -advertising, public relations -broadcast studios -computer services -credit reporting and collection -delivery, mailing, and postal services -detective and security services -laboratories (medical, analytical) -offices (architects, engineers, industrial design) -add to conditionally allowed uses: large office buildings including multiple tenants but with no single tenant space less than 2500 square feet, but excluding banks or other financial institutions, medical offices and clinics, government agency offices and attorney's offices. These actions are recommendations to the City Council, and, therefore, are not final. This matter has been tent_ atiml_v scheduled for -a public bearing before the City Council on June 19, 1990. This date, however, should be verified with the City Clerk's office. CI ;2,r W7 R. Howard Strasbaugh May 22, 1990 Page 2 If you have any questions, please contact Jeff Hook at 549-7176. S' cer y, S' Q av` _ Arnold B. Jonas, ector Community Devel ment Attachment: Resolution No. 5016-90 cc: Rob Strong ��v-D i City of san luis oBispo i a INITIAL STUDY OF ENVIRONMENTAL IMPACT SITE LOCATION 389.7 South Higuera Street/120 Tank Farm Road APPLICATION NO.38-80 PROJECT DESCRIPTION Amend Higuera Commerce Park Specific Plan: and tentative man for Tract 1766 creating a 9-lot industrial subdivision; 1-9-SP zone. APPLICANT R. Hrnaard Strasbaugh; Representative: Rob Stroh STAFF RECOMMENDATION: X NEGATIVE DECLARATION _ X MITIGATION INCLUDED EXPANDED INITIAL STUDY RE ENVIRONMENTAL IMPACT REPORT REQUIRED PREPARED BYf ` DATE 4/490 COMMUNITY DEVELOPMENT DIR OR'S ACTION: ' r V SUMMARY OF INITIAL STUDY FINDINGS L DESCRIPTION OF PROJECT AND ENVIRONMENTAL SETTING IL POTENTIAL IMPACT REVIEW POSSIBLE ADVERSE EFFECTS A. COMMUNITY PLANS AND GOALS ...................................................... *None B. POPULATION DISTRIBUTION AND GROWTH........................................... 'Zone 'C. LAND USE ........................................................................ *Yes D. TRANSPORTATION AND CIRCULATION ................................................ *Yes E. PUBLIC SERVICES ................................................................. None F. UTILMFS........... ................................................ **Ione G. NOISE LEVELS .........................._.......................................... *None H. GEOLOGIC&SEISMIC HAZARDS 5 TOPOGRAPHIC MODIFICATIONS ..................... . None L AIR QUALITY AND WIND CONDITIONS............ *Yes J. SURFACE WATER FLOW AND QUALITY ............................. KPLANT LIFE......'.................:............................................... *Yec L. ANIMAL LIFE...................................................................... NcmP M. ARCHAEOLOGICALIHISTORICAL.... .................................... .... *YPc N. AESTHETIC ............ ................................................ .... *YPc 0. ENERGYlRESOURCEUSE ........................................................... NnnP P. OTHER .......................................................................... UL STAFF RECOMMENDATION ?litigated Negative Declaration *SEE ATTACHED REPORT By Initial.Study ER 38-89 Page 1 I. DESCRIPTION OF PROJECT AND ENVIRONMENTAL SETTING Expanded Initial Environmental Study Update On February 2, 1990 the Community Development Director determined that the project could adversely affect an 100-year old farm at the site, and required an expanded initial environmental study to address potential impacts on historical resources. Based on a workscope prepared by city staff, an historical study has been submitted by the applicant, and is attached as part of this expanded initial study. On March 26, 1990 the Cultural Heritage Committee reviewed the applicant's project and the attached study prepared by Judy Triem and dated February 27, 1990. The historical study, Committee's findings and recommendations, and staff analysis are included below. Project Description The applicant wants to amend the Higuera Commerce Park Specific Plan, and to create a nine-lot industrial subdivision in the southern 21 acres of Higuera Commerce Park (Tentative Tract Map 1766, Exhibit "A"). The amendment is needed because the subdivider wants to create two acre lots, and the specific plan requires a minimum lot area of 4 acres. The subdivider also wants to expand the list of allowed uses to include "compatible service-commercial uses and/or large scale offices," as further described in Exhibit "B." Background This is the largest remaining undeveloped portion of the 80-acre Higuera Commerce Park, originally approved in 1979. Most of the northern 50 acres has been developed with small-scale shops, offices, warehouses, and light manufacturing uses. The specific plan designates the southern 30 acres as a "special industrial district," intended for larger-scale research and development and industrial uses not easily accommodated elsewhere in the city. The specific plan originally showed five lots ranging in area from about 4 to 8 acres, with a minimum lot area of four acres. In 1987 the city approved a lot line adjustment to create an 8-acre site for a large clothing manufacturer, the first development in the special industrial district. The subdivider owns the remaining two lots in the district, and has requested the specific plan amendments to broaden the range of allowed uses and to improve the property's marketability.The Final EIR for Higuera Commerce Park Specific Plan was certified in 1979, and its findings are referenced in this initial study. Hind Performance, the 80,000 sq. ft. manufacturing facility referred to earlier, received a Negative Declaration with mitigation in June 1987 (ER 23-87). Environmental Setting The site has about 21 acres (18 acres net area), and slopes at I - 2 percent down to the southwest corner of the site. It has an old farmhouse and outbuildings near the corner of Tank Farm Road and South Higuera Street, and is currently used for, row crop farming. A dense windrow of large, mature Monterey Cypress extends along the lot's South Higuera Street frontage. Manufacturing and service-commercial uses border the site on its north and southeast sides, with mixed farm land and industrial/service-commercial uses to the south and southeast. A mobile home park is to the west across South Higuera Street. The site's eastern property line is the city limit line, with industrial-zoned county land to the east. � � 3 Initial Environmental Study, ER 38-89 Page 2 II. POTENTIAL IMPACT REVIEW A. Community Plans and Goals Other than the specific plan policies targeted by this request, the proposed amendments and tentative map do not conflict with adopted community plans and goals. Although the proposed amendments and tentative map are not consistent with the Higuera Commerce Park Specific Plan, the amendment requests are allowed by Chapter 17.72 of the Zoning Regulations, and the council may amend specific plans at any time.The Higuera Commerce .Park Specific Plan, adopted in 1979 and amended in.1982, 1983, and 1986, states that this portion of the park "is intended to accommodate primarily clean, light industries — such as research and development, laboratories, precision manufacturing — uses which require substantial space as well as city services, and which will draw most of their employees from the local labor market." Until the southern 30 acres was ripe for development, the plan and subsequent amendments were intended to encourage interim agricultural uses. If approved, this request would allow the remaining acreage in the special industrial district to be divided into twice as many lots as originally allowed; and would allow larger offices and a wider range of service-commercial uses. Tract 1766, submitted concurrently with the amendment, creates nine, 2-acre lots served by an interior, 60-ft. wide street. Aside from the policy issues raised by the specific plan amendments, the tentative map appears generally consistent with Zoning and Subdivision Regulations. Significant Impact: None B. Population Distribution and Growth C� Conversion of 21 acres of farmland to industrial uses will induce additional growth. However this issue was addressed in the FEIR for Higuera Commerce Park, and the impact of growth was mitigated through a city-approved phasing plan for the special industrial district. The phasing plan is still in effect: Within the southern 30 acres, no building permits shall be issued until January 1, 1984. After that date, the city shall not issue building permits for development of more than 15% of the area (4.5 acres) within any one calendar year. Developed area shall include building coverage plus parking lots, outdoor assembly or storage areas, and any required yards. This provision, coupled with zoning standards which required a conditional use permit for uses with more than 40 employees, was intended to control the growth of basic employment and allow housing to pace job growth. The use permit requirement has since been deleted from the Zoning Regulations. Nevertheless, the southern 30 acres have developed more slowly than allowed by the plan — only 8 acres were developed by 1988, while the phasing plan would have allowed development of 18 acres by that date. The subdivider believes that development has been delayed by the higher cost and lesser demand for large industrial lots, and by the more limited range of uses allowed in the special industrial district compared with the northern 50 acres of the park and in citywide C-S and M zones. He would like to expand the range of uses to include repair services, utility corporation yards,cabinet shops,sign companies,home improvement sales and service, building materials sales, contractors' yards, cabinet shops, upholstery shops, tool and equipment rental or sales, and other uses listed in Exhibit "A" If lot area and use standards are relaxed, the rate of development is likely to increase compared with past years, but still no faster than allowed under the original phasing plan. This rate was anticipated by the specific plan and the EIR, and no new population growth impacts are likely. �^ 3l Initial Environmental Study, ER 38-89 Page 3 Significant Impact: None C. Land Use A reduced minimum lot area and wider range of uses may result in more intensive development than originally envisioned and allowed by the specific plan. Due to site design requirements, building and paving typically consume a larger percentage of the area of small lots than they do for similar uses on larger lots. For example, a staff survey of 10 service commercial projects in the northern 50 acres of Higuera Commerce Park showed that building coverage on lots less than 1 acre averaged 34 percent, paved area averaged 50 percent, and landscaping averaged 10 percent of total lot area. By contrast, Hind Performance has 16 percent building coverage, 40 percent paving, and 44 percent landscaping. Smaller lots could change the area's intended concept of a "campus-like" research and development park to a more conventional, mixed-industrial area similar in character to the northern 50 acres. Aside from the appearance of increased development intensity, a different mix of uses including offices, computer services, repair services, broadcast studios, delivery and private postal services, and other similar service-oriented uses could change the hourly distribution and increase volumes of daily traffic generated by the project at build out. The City's largest supply of underdeveloped and vacant land is.in the C-S and M zones. Of the 470 acres of developed and undeveloped C-S and M zoned land, all but 21 acres can be developed with lots as small as 9,000 sq. ft. (12,000 sq. ft. in the north 50 acres of Higuera Commerce Park). The Specific Plan established the 4 acre minimum to ensure the future availability of large lots suitable for large manufacturing, assembly, or research and development uses. Reducing the minimum lot area may foreclose the possibility of larger M-zoned uses locating in the City, and displace such uses to outlying county areas which lack the infrastructure and public services to support such uses, thus inducing growth within the city's urban fringe. Significant Impact: None, with the mitigation listed below Included In the project. Recommendation: The specific plan and mitigation measures for Higuera Commerce Park were based on the large-lot, research park/light manufacturing land use concept for the southern 30 acres. The FEIR notes under Section 3.0, Alternatives: "A change in intensity of development (number of businesses) would proporti_onaliy increase or decrease the adverse impacts previously discussed. A reduction in industrial intensity in conjunction with a rise in commercial use would imply a greater percentage of service industries,office/laboratory businesses and commercial businesses within the Park, and less light manufacturing and assembly type firms. Basically,increasing commercial use would tend to increase the number of employees, the number of commuting trips, and (worsen) the accompanying impact on air quality The FEIR does not evaluate a more intensive land-use scenario. Staff recommends that the development standards for the southern 30 acres be changed to maintain the research-park character despite the reduced lot size, as follows: Building/Lot Coverage O Initial Environmental Study, ER 38-89 Page 4 Maximum Building Coverage of all buildings shall not exceed 40 percent (it's 50 percent in the northern acres), except where specifically approved by the Architectural Review Commission. Landscaoine A minimum of 30 percent of total lot area shall be landscaped, and shall include planting in setback areas, parking lots, and in spaces adjacent to buildings or public ways. Allowed Land Uses Under "Special Industrial District", page 5, add the following:"Additionally, the .special industrial district sites may accommodate compatible service commercial and large scale Office uses, outlined below:" -Advertising, public relations -Broadcast studios -Computer services -Credit reporting and collection -Delivery, mailing, and postal services -Detective and Security services -Laboratories (medical, analytical) Offices (architects, engineers, industrial design) Add to Conditionally Allowed Uses: "Large office buildings including multiple tenants but with no single tenant space less than 2500 square feet, but excluding banks or other financial institutions, medical clinics, medical offices, government agency offices, and attorney's offices." D. Transportation and Circulation The City's Phase 1 Circulation Study (December 1988) notes that, based on the projected traffic volumes, the City's three major north-south corridors -- Broad, South Higuera, and Johnson Streets -- are expected to operate at level of service (LOS) "F"conditions at the time of build-out of the remaining undeveloped areas in the airport specific planning area. The proposed amendments are likely to increase traffic volumes in the area. The significance of these impacts is difficult to quantify. It is affected by such variables as the types, size, and timing of infill developments, and future land use decisions in the Airport Specific Planning Area. Traffic impacts were addressed in the previous EIR; however, given the new information on traffic growth in the area, any development of the site is likely to significantly increase traffic on South Higuera Street, Los Osos Valley Road, and Tank Farm Road. The proposed tentative map meets the intent of the specific plan by providing a 60 ft. wide internal "L" street to serve the nine new lots. The new street would link with an existing service driveway just south of Hind Performance, and the driveway would beimproved to city street standards. To minimize traffic conflicts, driveway access onto South Higuera from lots 1 and 2 would not be allowed, since they both have alternate access to South Higuera via the internal street and Hind Lane. The internal street will be aligned with another planned industrial street on the opposite side of Tank Farm Road to create a 4-way intersection. • 33 Initial Environmental Study, ER 38-89 J Page Initial. Significant Impact: None, provided the following mitigation measures are included with the project. Recommendation: To mitigate the impact of additional project-generated traffic, staff recommends that a trip reduction program be instituted for all uses within the proposed subdivision, and that a bus shelter facility be provided on the South Higuera and Tank Farm street frontages_. Driveway access from to South Higuera Street shall be prohibited if alternate access to a public street is available. F. Utilities No new impacts to utilities are expected as a. result of the proposed changes. Several mitigation measures were included with the Higuera Commerce Park Specific Plan to mitigate water and sewer service impacts. These were: -Limit water-intensive uses.from developing within the Commerce Park, consistent with General Plan policies; -Use of drip irrigation for landscaped areas, if deemed beneficial; -landscaping with drought-resistant vegetation; -If feasible, reclaim wastewater as part of a city-wide program for irrigation of park facilities. Lot area or use changes are not expected to increase water or sewer service demands. Assuming building/lot coverage of about 40 percent, the proposed tract would add about 314,000 sq. ft., gross floor area, and result in a water demand of about M acre feet per year (18 acres X 43,560 X .40/1000 sq. ft. X .16 AF = SO AV/yr.).. Using the original Specific Plan lot area and use standards, estimated water demand is about 63 acre feet per year: (18 acres X 43,560 X :50/1000 sq. ft. X .16 AF = 63 AF/yr). The proposed specific plan amendment and subdivision do not grant any entitlement to build, although the approval of the tentative map does increase the number of lots eligible to receive city water. Under the city's current water allocation program, no new development will be allowed until• 1) additional City water is available to meet existing demand plus development on the proposed lots; 2) an onsitewater supply is approved by the City Council; or 3) water offsets are accrued by retrofitting existing building in the city With water-conserving plumbing fixtures. Significant Impact: None G. Noise Traffic noise is not expected to increase significantly over base conditions addressed in the original EIR. Noise has been a sensitive issue in the South Higuera corridor due to the interface of residential and commercial uses along South Higuera and Los Osos Valley Road. Noise impacts to residents along Los Osos Valley Road were not addressed in the Higuera Commerce Park FEIR; however the City has since installed double-glazed windows to mitigate noise for houses facing Los Osos Valley Road. Significant Impact: None. � -3 Initial Environmental Study, ER 38-89 Page 6 I. Air Quality and Wind Conditions The County Air Pollution Control District has established interim guidelines for determining significance of project impacts. The significance threshold for industrial parks is 20 acres. This project exceeds 20 acres, and requires special review by the AQMD to evaluate possible air quality impacts and appropriate requirements. Significant Impact: None, provide that the subdivider submits trip reduction plan and implementation program prior to final tract acceptance. Recommendation: The subdivider should a trip reduction plan and implementation program to reduce overall vehicle emissions. The plan shall guide the future installation of such facilities as a bus waiting area, bicycle lanes and parking, carpool information and incentives for employees, and other measures to the approval of the Community Development Director. Incorporation of these measures will be required on a lot-by-lot basis as a condition of future development approvals. J. Surface Water Flow and Quality The Higuera Commerce Park FEIR noted that offsite drainage facilities were inadequate to handle the expected increase in surface runoff from the Park. Some onsite and offsite improvements were done in connection with Tract 903, however according to the City . Engineer, drainage system deficiencies still exist. The proposed changes are likely to increase the area of impervious surfaces, and hence, surface runoff from the southern 21 acres. The rate and quantity of increased runoff, and the ability of existing downstream drainage facilities to handle the runoff, is unknown. Significant Impact: None. The subdivider is aware of the drainage problem, and indicates that downstream drainage improvements will be included with the project as a condition of subdivision approval, to the City Engineer's approval. H. Plant Life No significant impacts to the site's major plant life-- the Monterey Cypress windrow along South Higuera Street -- are expected, provided that special precautions are taken to protect and maintain the trees' health during construction. The Higuera Commerce Park FEIR described the windrow of large, mature Monterey Cypress that lined South Higuera Street along the Park's frontage. It noted that about a dozen trees of the 160then existing would require removal. Most of the trees were saved in the final tract design, and subsequent thinning and trimming dramatically improved the condition and appearance of the trees bordering the north SO acres. A similar approach is planned for the balance of the Commerce Park's trees. The subdivider's tree plan proposes removal of about a dozen trees from the 81 surveyed, and of these, nine are dead and three are recommended for removal due to overcrowding. As noted under Aesthetics, the City Arborist will need to evaluate all removal requests and monitor tree trimming and construction adjacent to roots. Frontage improvements would be designed to protect tree roots, and tree protection measures and bonding would be required as part of any subdivision Significant Impact: None, provided that the following measures are incorporated into the project. 3,5 Initial Environmental Study, ER 38-89 Page 7 Recommendation: All existing trees shall be maintained,except where removal is determined necessary by the City Arborist to protect public safety, or to preserve the health of adjacent trees. A tree protection agreement and surety should be required for all trees to remain, to the satisfaction of the Community Development Director. Any trees removed should be replaced with two 24" box specimen trees for each tree removed. NL Archaeological/Historical As part of the expanded initial study, staff required that the applicant submit historical information to allow the Director to determine: 1) the historical significance of the farmhouse, outbuildings, and grounds; 2) the project's potential impact on the site's historical resources; and 3) mitigation alternatives. In the attached study, the historical consultant describes and documents the farm and grounds, evaluates their significance, discusses preservation options. Key findings of the historical study are: 1. The primary significance of the Long-Bonetti Ranch is that it. is one of the few remaining ranch complexes in the City, and that the ranch and its owners made a significant contribution to the development of agriculture in San Luis Obispo County. 2. The present cluster of buildings on the ranch is representative of the time period 1908 to 1930. Although the farm house has been extensively modified, architectural evidence suggests that the original portions of the house may have been built in the 1880's. The site has had structures on it continuously since at least 1895, as shown in a U.S-G-S map of that time. 3. The most important aspects of the site are the integrity of its historical setting and layout, its association with two pioneer farming families, and its location on a prominent corner at a gateway to the City. 4. The ranch does not appear eligible for the National Historic Register due to many additions and alterations to the main house over the years, and due to the poor condition of the outbuildings. The property is historically significant using the City's Historical Preservation Program Guidelines. 5. To preserve the integrity of the ranch setting, the most important elements to save are: main house, the barn and granary, the entry sign and garden, and the Monterey Cypress trees. A lot comprising at least two acres is needed to preserve the ranch. 6. A buffer zone of dense tree planting should be planted around the structures to the north and cast to maintain the setting and screen future commercial/industrial development. 7. The subdivison design will need to be modified to save the granary building, since it appears to straddle the proposed lot line between lots 2 and 3. 8. Future uses of the ranch (if and when the current residential use is discontinued) will need to be compatible with preservation objectives. Any remodels should be done sensitively to enhance the property's historic character, and should follow Federal historic rehabilitation guidelines and the State Historic Building Code. Staff agrees with these findings. The houses' architectural style, the layout and uses of the ^� barn, granary, and other agricultural structures, and the once-formal gardens with vines, G Initial Environmental Study, ER 38-89 Page 8 arbors, and a large central fountain suggest that this is an archetypical example of a prosperous San Luis Obispo farm in the early 1900's. Preservation of the ranch is consistent with these criteria of the City's Historic Preservation Program Guidelines: I. Style (The project reflects) "Traditional, vernacular and/or eclectic influences that represent a particular social milieu and period of the community; and/or the uniqueness of hybrid styles and how these styles are put together." V. Environmental Design Continuity "The symbolic importance of a structure to the community and the degree to which it serves as a conspicuous and pivotal landmark (i.e., easily accessible to the public, helps to establish a sense of time and place). VI. History - Persons -The property is associated with a person, group, organization, or institution that has made a positive contribution to the community, and who has been connected with the property for at least two generations (ie. 40 years) VIII. History - Context -(A property is significant if it is) "Associated with and also a prime illustration of predominant patterns of political, social, economic, cultural, medical, educational, governmental, military, industrial, or religious history." Cultural Heritage Committee Findings Committee members unanimously found that: A. The historical study was considered accurate and generally complete, but felt that it should address the important role that the Long-Bonetti ranch played in reviving the poultry industry in San Luis Obispo County after the drought of 1889-89. They also felt the ranch may be eligible for inclusion on the National Register of Historic Places because of: 1) the historic integrity of the farm's layout, and 2) the farm is associated with the families and individuals who have contributed significantly to the community. B. The property is historically significant due to its important involvement in poultry farming during the period between. 1900 and 1920. In particular, the main ranch house, barn, granary, water tower, entry sign, fountain, light fixtures, and garden are important elements to be preserved. C. The principal historic elements, listed in "B" above, should be preserved on site, and should be reused in their present locations with uses compatible with historic preservation. Committeemembers also supported modification of the proposed subdivision .design to accommodate the ranch buildings on a single site.. Significant Impact: None, provided that the recommended mitigation measures are incorporated into the project. Recommendation- To preserve the integrity of the site's historical resources, the subdivider Initial Environmental Study, ER 38-89 Page 9 shall`. 1. Modify the Lot 2 to include all ranch buildings within the lot's boundaries, and Lot 2 shall have a lot area of not less than 2 acres. 2. The final map shall note that.Lot 2 is considered a sensitive site, and shall require Architectural Review Commission approval for any exterior changes to buildings or grounds. 3. Preserve and protect the site's historic resources by: A) Submitting an historical restoration and stabilization plan outlining measures to protect the site's historic integrity prior to final map approval; B) Prior to final tract acceptance by the City, the developer shall stabilize principal structures to prevent further degradation of their appearance and structural integrity; and C) Submitting an adaptive reuse plan outlining measures to assure compatibility of future uses with historic preservation objectives and with adjacent commercial/industrial uses, prior to final tract acceptance by the City. The plan shall address development strategies for maintaining the long-term viability of the site and structures, including parking, access, landscape screening, preliminary feasibility study and recommended land uses, and marketing/economic strategies for adaptive reuse. The property owner shall enter into a covenant with the City to agreeing to preserve the site's historic resources, consistent with the reuse plan. The covenant shall be recorded and shall run with the land. 4. Establish a restoration and preservation fund for the Long-Bonetti Ranch, prior to final tract acceptance. The fund shall be in an amount not less than $25,000, and shall be administered jointly by the subdivider owner and the City of San Luis Obispo Community Development Department for enhancement,restoration,replanting, and similar preservation activities at the Long-Bonetti Ranch.. N. Aesthetic The project will substantially alter the visual character of the area, and these changes were addressed in the original EIR. The visual character of the Park's southern 30 acres was to be of an open, industrial-park character to allow more landscaping and open space between buildings. Site development, as noted in the original EIR, would irreversibly alter the agricultural appearance of the site for urban use — a process already begun in the north 50 acres and on the adjacent Hind Performance site. The open, attractive character of cultivated fields will be preserved, in part, through architectural review and the Specific Plan's development standards: setting a 40 percent maximum building coverage, raising the minimum landscaped area to 30 percent, and preserving the Cypress trees. Preserving the existing farmhouse, barn and grounds area could also help maintain the aesthetic values of the site. Trimming and removal of Monterey Cypress trees will also significantly change the site's appearance. As shown by the earlier development phases, the trees, once carefully pruned,/- enhance the streetscape appearance and maintain continuity with the site's historic character and uses. Tree removals and pruning should be allowed only where determined horticulturally necessary by the City Arborist for the tree's health. Utilities and frontage � Pv� Initial Environmental Study, ER 38-89 Page 10 improvements such as curbs sidewalks must be designed to avoid damaging trees or roots, and such work should be done only under the supervision of a qualified arborist. Significant Impact: None, provided that the measures outlined under section "K" above are incorporated into the project. III. STAFF RECOMMENDATION: Grant a Mitigated Negative Declaration subject to the following mitigation measures being included in the project: 1. Development standards for the southern 30 acres be changed to maintain the research-park character despite the reduced lot size, as follows: Buildine/Lot_Covera¢e Maximum Building Coverage of all buildings shall not exceed 40 percent (it's 50 percent in the northern acres), except where specifically approved by the Architectural Review Commission. Landscaping .A minimum of 30 percent of total lot area shall be landscaped, and shall include planting in setback areas, parking lots, and in spaces adjacent to buildings or public ways. Allowed Land Uses Under "Special Industrial District", page 5, add the following:"Additionally, the special industrial district sites may accommodate compatible service commercial and large scale office uses, outlined below:" -Advertising, public relations -Broadcast studios -Computer services -Credit reporting and collection -Delivery, mailing, and postal services -Detective and Security services Laboratories (medical, analytical) -Offices (architects, engineers, industrial design) Add to Conditionally Allowed Uses: "Large office buildings including multiple tenants but with no single tenant space less than 2500 square feet, but excluding banks or other financial institutions, medical clinics, medical offices, government agency offices, and attorney's offices." 2. The subdivider shall submit a trip reduction plan and implementation program to reduce overall vehicle emissions. The plan shall guide the future installation of such facilities as a bus waiting area, bicycle lanes and secured bike parking; and shall include, as a minimum, designation of a program coordinator to administer the Program, carpool information and incentives for employees, employer-paid subsidies to employees using public transit, and other measures to the approval of the Community Development Director. Incorporation of these measures will be required on a lot-by-lot basis as a condition of future development approvals. Initial Environmental Study, ER 38-89 Page 11 3. The subdivider shall provide bus shelter facilities on the subdivision's South Higuera and Tank Farm street frontages, to the approval of the City's Transportation Manager. 4. Driveway access onto South Higuera Street, other than existing driveways, shall be prohibited. 5. All existing trees shall be preserved, except where the City Arborist determines that tree removal is necessary for public safety, or to protect the health of adjacent trees following .sound arboricultural practice. A tree protection agreement and surety shall be required, to the satisfaction_ of the Community Development Director. Any trees removed should be replaced with two 24" box specimen trees for each tree removed. 6. To preserve the integrity of the site's historical resources, the subdivider shall comply with the following measures: A. Modification of Lot 2. The subdivider shall modify the design of Lot 2 to include all ranch structures within the lot's boundaries. Lot 2 shall have an area of not less than 2 acres. B. Sensitive Site Designation. The final map shall note that Lot 2 is considered a sensitive site, and shall require Architectural Review Commission approval for any exterior changes to buildings or grounds, or for any new construction. C. Stabilization Plan. Prior to final map approval, the subdivider shall submit an historic stabilization and restoration plan for Lot 2. The plan shall identify specific actions to be undertaken by the subdivider to stabilize and prevent further degradation of the appearance and structural integrity of the ranch house, barn, granary, windmill, water tower, entry sign and gardens, to the approval of the Community Development Director. Actions specified in the plan shall be completed by the subdivider prior to final.tract acceptance by the City. D. Preservation Covenant. The subdivider shall enter into a covenant with the City agreeing to preserve the historic resources,on Lot 2. The covenant shall be recorded prior to the recordation of the final map, and shall run with the land. E. Reuse/Preservation Plan. The covenant shall note that prior to any change of use or further development of Lot 2, the property owner(s) of Lot 2 shall be required to submit an adaptive reuse and historical preservation plan. The plan shall address development strategies that maintain the long-term viability of the site and structures, including, as a minimum: -parking and vehicle access -landscaping and visual screening -preliminary feasibility study of alternative land uses -marketing/economic strategies for adaptive reuse -recommended land use strategy � J C Initial Environmental Study, ER 38-89 Page 12 G. Historical Marker. Prior to final tract acceptance by the City, the subdivider shall install a permanent, historical plaque on or adjacent to the site explaining the Ranch's history and its community significance, with the design and location to the approval of the Community Development Director. 7. Prior to final tract acceptance by the City, the subdivider shall submit a monitoring report prepared by a qualified professional,documenting the subdivision's compliance with mitigation measures. 8. The Community Development Director may at any time, modify, add, or delete mitigation measures if the above mitigation measures are determined to be ineffective or physically infeasible. Such changes shall be limited to measures which would meet the intent of the original mitigation. Attachments: -Vicinity Map -Tentative Map 1766 -Specific Plan Amendment Request -Historical Evaluation of Long/Bonetti Ranch MEETING A�� jl! city Of San Lays OBISp0 COUNCIL AGENDA REPORT REM NU ER: FROM: Arnold Jonas, Community Development Director PREPARED BY: Terry Sanville, Principal Planner L-� SUBJECT: Revisions to an agreement with the owners of the building at 697 Higuera Street (the old San Luis Hotel building) to provide housing at below-market rental rates. CAO RECOMMENDATION: Adopt the attached resolution authorizing the City Administrative Officer to negotiate and execute an amended agreement for the provision of housing at below-market rental rates with the owners of the San Luis Hotel, subject to the provisions outlined in the resolution. DISCUSSION 1. Background In November, 1988, the owners of the building at 697 Higuera Street (Crown Properties) entered into an agreement with the City. The agreement stipulates that: * The City would loan Crown Properties $60,000 at 3% interest and a term of 15 years with principal payments deferred for five years. * Crown Properties would build four apartments on the second story of their building and make them available to the Housing Authority as part of the Federal Section 8 Assisted Housing Program. Under the current agreement, the Housing Authority would refer prospective tenants to the property owner, drawing from the Authority's established listing of eligible tenants. In June 1989, the city dispersed the funds, and two one-bedroom and two studio apartments have been constructed. Occupancy awaits compliance with building permit requirements. Mr. and Mrs. Terry Davies want to buy the building from Crown Properties (the property is now in escrow) . The Davies own the Earthling Book Shop across the street and want to expand their business. They would like to make the upstairs apartments available to their bookstore employees and do not want to be subject to the Section 8 "referral process" embodied in the current agreement. The Davies are asking that the existing agreement be amended to accommodate their objectives. N3 °1�'��� ����►UP° lllllii MY Of San IDIS OBiSpo AL COUNCIL AGENDA REPORT Page 2 -- Housing Agreement 2. proposed Terms of the Amended Agreement To achieve their objective and to address the city's desire for maintaining housing in the downtown for low income people, the Davies have suggested that the amended housing agreement stipulate the following: A. The $60,000 loan would be immediately repaid in addition to a 3% interest charge. Comment: This provision would allow the city to use the funds for other types of housing rehabilitation programs. B. The Davies would send all prospective tenants to the Housing Authority to be qualified from an income standpoint. Tenants would have to meet income criteria of "Lower income" households -- which is 80% of the county median income ($19,150 for a one-person household in 1990) . Comment: This provision would ensure that the housing is available to lower income people. The main difference being proposed here is that the property owner would select the tenants and refer them to the Housing Authority for qualification, rather than the other way around. C. The apartments would be rented at below market rates -- at 80% of the "Fair Market Rates" published by HUD for various sizes of apartments ($430.00 for a one-bedroom apartment in 1990) . Comments: The units would continue to be affordable and would compare favorably to the housing costs stipulated by the Section 8 program. D. The housing would be available to Lower Income households for a period no less than 15 years -- beginning with the execution of the amended agreement. Comments: The apartments would be available as below-market rate housing for the same time period as stipulated by the original housing agreement. E. The Housing Authority would conduct an annual program audit (for a fee paid by the property owner) to ensure that tenants have complied with income screening and to verify income status. The proposed amended agreement would contain enforcement provisions to ensure that all occupancy standards are met. Comments: The program audit provisions are needed to ensure that the apartments are being occupied by lower income people. If a tenant's income rose over time to more than 120% of the 3 - � ��11V11iilllllll�l�° q�l;'II city or san lues osispo Mi; COUNCIL AGENDA REPORT Page 3 -- Housing Agreement county median income (moderate levels) , that tenant would be given one year to relocate to market-rate housing. EVALUATION OF THE PROPOSAL 3. Project Clientele A principle difference between the existing and proposed programs is the clientele that would be served. The following chart identifies some of the potential differences: Project Clientele Characteristics 8zisting Program Proposed Pro ram Clientele Characteristics Clieatele Characteristics Income: 508 of county median or "very low" 808 of county median income or "lower" Age: Seniors, 62 years or older. No age stipulation but most book store employees are younger than senior status. Physical: Could include disabled people who No limitation. could live in a second-story walkup apartment. Referral: Tenants would be drawn from Housing Tenants would be selected Authority county-wide listing by the property owner. of eligible people. 4. Factors That Favor the Proposal The following are factors that might favor the city's approval of the proposed changes to the housing agreement: * Housing continues to be made available at below market rates to lower income people. * The housing would be provided for downtown employees which may address an objective of providing housing in close proximity to employment -- thereby incrementally reducing traffic impacts. * The apartment second-story location may not be as appropriate for Section 8 program participants (seniors and the disabled) . * The city gets it's loan ($60,000) paid back early with interest and can use the money for other housing rehabilitation programs (reference Housing Element programs #7 & ,#13, p 41 & 43) . 3-3 ��w�►�►►�dlllll�p►��"u►����;ii city of san tuis oBispo COUNCIL AGENDA REPORT Page 4 -- Housing Agreement * The project will have a better chance of remaining filled because it addresses a broader segment of the housing market ("lower" income people vs. only the "very low" income people) . S. Factors That Argue Against the Proposal The following are factors that might argue against the city's approval of the proposed changes the housing agreement: * If the city's objective is to provide housing for ambulatory seniors, then the proposed program will not as directly address this objective. * Automobile ownership for non-seniors (eg. book store employees) is probably higher than for seniors (Section 8 eligible people) . The project has no on-site parking. * The apartments would not be available to Section 8 eligible people who may be on the Housing Authority's waiting list for some time. CONCURRENCES Mr. and Mrs. Davis have discussed their proposal with the Housing Authority Staff and Board of Commissioners. On March 22, 1990, the Board approved the concept as described in the attached letter from George Moylan (dated March 8, 1990) . FISCAL IMPACT Under the amended agreement, the property owner would immediately repay the city's loan ($60, 000) . A 3% interest charge would also be paid. ALTERNATIVES The City Council can: 1. Take no action and retain the current housing agreement which runs with the property. 2. Pursue some other amendments to the agreement or abandon the program. ATTACM1ENT8 Location map of the property. Exhibit A: Draft Resolution authorizing the CAO to negotiate and execute an amended Housing Agreement. Letter from George Moylan, Director of the Housing Authority 3- RESOLUTION NO. (1990 Series) �I A RESOLUTION .OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO AUTHORIZING AMENDMENTS TO THE AGREEMENT BETWEEN THE CITY AND THE OWNERS OF PROPERTY AT 647 HIGUERA STREET CONCERNING THE USE OF FOUR APARTMENTS FOR BELOW MARKET RATE HOUSING. WHEREAS, on November 22, 1988 the City entered into an agreement with owners of property at 647 Higuera Street which provided that the city would loan owner $60,000 in return for an agreement to construct and rent four apartments to Section 8 eligible tenants as referred to owner by the Housing Authority; and WHEREAS, new owners of the property at 647 Higuera Street wish to rent the apartments to employees of their near by commercial establishment and seek relief from the provisions of the city/owner housing agreement which require occupancy by Section 8 eligible tenants; and WHEREAS, the owners have proposed amendments to the city/owner housing agreement which would meet the owners objectives and continue to maintain housing for lower income people in the downtown; and WHEREAS, the owners suggested revisions have been reviewed recommended for approval by the Housing Authority Board of CCommissioners. NOW THEREFORE BE IT RESOLVED AS FELLOWS: SECTION 1.. The City Council hereby authorizes amending the agreement dated November 22, 1988 between City and Crown Properties. The amended agreement shall incorporate at least the following provisions: (1) Within 30 days of transfer of title of property from Crown Properties to Mr. and Mrs. Terry Davies, the property owner shall repay the $60,000 loan to the city. A 3% interest payment shall also be made. (2) The property owners shall be required to refer all prospective tenants to the Housing Authority to be qualified from an income standpoint. Tenants shall meet income criteria of "Lower income" households (80% of the county median) as defined by the U.S. Department of Housing and Urban Development (HUD) . (3) The four apartments shall be rented at below market rates -- at 80% of the "Fair Market Rates" published by HUD for various sizes of apartments. (4) The housing would be restricted to occupancy by lower income households for a period no less than 15 years -- beginning with the execution of the amended agreement. 3-.s n ,^ Resolution No. (1990 Series) Page 2 (5) The Housing Authority shall conduct an annual program audit (for a fee paid by the property owner) to ensure that tenants have complied with income screening and to verify income status. The proposed amended agreement shall contain enforcement provisions to ensure that all occupancy standards are met. SECTION 2. The City Administrative Officer is authorized to negotiate final terms of the amended agreement consistent with -this resolution and execute the agreement. Agreement shall be notarized and recorded. On motion of Councilperson seconded by Councilperson and on the following roll call vote: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of July, 1990. Mayor Ron Dunin ATTEST: CITY CLERK E Pamela Voges /Je r orgensen APPROVED: �\ 1 CITY' ADM N S_ TRA IVE OF COMMUNITY 'D OPMENT John Dunn DIRECTOR Arnold Jonas �J .40 awl%, , ft rig, =OF:1pflk •:qft-of SAN,LUIS OBI.SPO 487 Leff Street • P.O,Box 888 • San Luia.Obispo,CA 98406 • (8061643.4478 Eacutroe Director-Secretary George J. Moylan March 8, 1990 Atty. Roger Picquat Lyon b Picquet, Attorneys-At-Law 1104 Palm Street San Luis Obispo, CA 93401 Dear Roger: As per our telephone conversations of this afternoon please be advised we would be willing to recommend to the Board of Commissioners and the City Council a revised agreement on the San Luis Hotel as per the following: 1. The amount already loaned to the development is to be returned to the City. As per our discussion there is a 3% interest charge on this money which should be the responsibility of the present owner. 2. The new owner will Agree to maintain the rents on the unit at 80% of the U.S. Department of Housing and Urban Development's published Fair Market Rents. The present FMR's are $441 on an efficiency unit and $536 on a I-BR unit. Published FMR's are to include all utilities. By establishing these rents at 60% of the FMR we eliminate the need for deducting and monitoring utility allowances. Thus the owner can simply make the tenants responsible for all utilities that are individually metered. 3. All tenants are to have groes family incomes which are at or below 80% of the County's median family income. Income limits are published annually by the U. S. Department of Housing and Urban Development. All four units are to be occupied by such qualified tenants. None of the units are to be used for residential purposes by the owner. No Section 8 subsidies will be made available to employees of the owner. 4. The Housing Authority will verify incomes of all tenants. A fee of $50 each will be charged for all initial occupancy verifications. The fee for annual re-examinations will be $25 per examination. If at any time the owner agrees to take Section 8 qualified applicants from our waiting list the fees will be waived. 5. We will ask that some type of enforcement provision be included in the agreement. The attached, as used by the County, fa submitted for your consideration. S1 �1 If the owner is agreeable to the above the next step in the process would be Co submit a revision to our Commissioners for their consideration. The Commission would then recommend approval or disapproval to the City Council. The next Board of Commissioner's meeting is scheduled for 4 PM on Thursday, March 22. Typically agenda and supporting documentation will go to the Commission on the 15th. I hope if we can't have the agreement drafted for that date we can at least have an agreement to the basic provisions by then. ' Sincerely, George J. Moylan Executive Director Enclosure ll. - Effect of waiver. County's waiver of the breach of any one term, covenant or provision of this agreement.. shall not be a waiver of a subsequent breach of the same term, covenant or provision of this agreement or of the breach of any other term, covenant or provision of this agreement . 12. Enforcement of provisions.. (a) in the event of a violation or an attempted violation of any of the terms, covenants, or restrictions of this agreement by Developer, the County shall give written notice thereof to Developer by United States first class mail, (b) If such violation or attempted violation is not corrected to the satisfaction of the County within fifteen (15) days after the date such notice is mailed, or within additional time approved by the Planning Director, the County may, without further prior notice, declare in writing a default under this agreement effective on the date of such declaration of default. . (c) Any such declaration of default may be cause for appropriate action to be taken by the County including, but not limited to, requiring repayment of excess rents to tenants , seeking an injunction against any violation or attempted violation of this agreement , requesting judicial appointment of a receiver to take over and operate Developer's Property in accordance with the terms, covenants, and restrictions of this agreement, or seeking such other relief as may be appropriate. 13. Law governing and venue. This agreement has been executed and delivered in, and shall be interpreted, construed , C ee -�i3►'e�c eP o r O 1, 4 c r \ Oe 'Ile ti`s\ 116 i C ' I I1 ,a 10 \ \ 3 9 G e 1p' "ds G i �•�)�•� 'rte '�,� ` !N�i�s���� •& ����•c VP n` a � G, � A'� •.• l°�� •mss•' �� 'o dryVlop ° �rL ♦off o� moi' ,r .! • eA r •�a �`'+ yv".40 r e-f1do �illl�lll IIII IIII����� �IIIIII�IIIIIIIII II city osAn WIS OBISPO ONG , 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403-8100 July 10, 1990 MEMORANDUM TO: City Council FROM: P s SUBJ: 0 1990 AGENDA - ITEM #3 "AGREEMENT AMENDMENT - 697 HIGUERA STREET' Staff is requesting that Item No. 3 on tonight's agenda be continued to Tuesday, July 17, 1990 at 7:00 p.m. The applicant is unable to attend tonight's meeting and had requested continuance to July 17 but the request was inadvertently misplaced. Thank you. PV:klc c: J. Dunn J. Jorgensen K Hampian A- Jonas tY �. clty SAn tuis O IBISPO JM ch 4?0 O COUNCIL CHAMBERS • CITY HALL • 990 PALM STREET • SAN LUIS OBISPO • CALIFORNIA �ti S O **Lead Person - Item to come back to Council *Denotes action by Lead Person No Asterisk - Information Only A G E N D A ADJOURNED REGULAR- MEETING OF THE CITY COUNCIL TUESDAY, JULY 31 1990 - 4:00 P.M. CALL TO ORDER: Mayor Ron Dunin T ROLL CALL: Vice-Mayor Jerry Reiss, Councilmembers Peg Pinard, Penny Rappa, Bill Roalman and Mayor Ron Dunin 0 PUBLIC COMMENT PERIOD Immediately prior to scheduled items, members of the public may address the City Council on items that DO NOT appear on the printed agenda. Please observe the time limit of three minutes. A speaker slip (available in the Foyer) must be filed with the City Clerk prior to the beginning of the meeting. As a general rule, action will not be taken on issues not listed on the agenda. Staff will generally be asked to follow-up on such items. The Council is interested in hearing from the public regarding issues or concerns of the community and welcomes your input. %tQand P.C.1 - Don Smith commented about siltation issues of the Salinas Reservoir. LO CONSENT AGENDA A The Consent Agenda is approved by roll call vote on one motion unless Council discussion is required. Items pulled by a Councilmember to be considered at the end of the meting after Business Items. C-1 CONTRACT PAY ESTIMATES (ROMERO) Consideration of contract pay estimates and change orders (available in Council Office for inspection) . STATE OF CALIFORNIA ) COUNTY OF SAN LUIS OBISPO ) SS Page 1 of 6 CITY OF SAN LUIS OBISPO ) I declare under penalty of perjury that I ate employed by the City of San Luis Obispo in the City Clerk's Department; and that I posted,thi A94 agear the 7 front door of City Hall 0n • D Date Si9dature Council Agenda July 3 , 1990 - 4: 00 p.m. RECOMMENDATION: Approve contract pay estimates and change orders and ordered paid as recommended. StatPet* FINAL ACTION.- Contract pay estimates and change orders approved and ordered paid as recommended C-2 MOBILE HOME FAIR MARKET RENT (JORGENSEN/428) Consideration of giving final passage to an ordinance establishing Fair Market Rent whenever there is a change of ownership affecting a mobile home subject to Mobile Home Rent Stabilization (continued from 6/19/90) . RECOMMENDATION: Give final passage to Ordinance No. 1173 amending Section 5.44.060C of the San Luis Obispo Municipal Code to provide for the establishment of fair market rent whenever there is a change of ownership affecting a mobile home subject to the Mobile Home Rent Stabilization Ordinance. longev.6 en FINAL ACTION- Ordinance Na 1173 amending Section 5.44.060C of the Municipal Vogez* Code given final passage to provide for the establishment of fair market rent whenever there it a change of ownership affecting a mobile home subject to Mobile Home Rent Stabilization C-3 SURPLUS CITY PROPERTY (STATLER/165) Consideration of authorizing the sale of one surplus Police Department motorcycle. RECOMMENDATION: Adopt resolution declaring one Police Department motorcycle (Unit No. 2484) as surplus property and allow the sale of this motorcycle to the San Mateo Police Department for $850. 00. S.tat2en.* FINAL ACTION. Resolution Na 6831 adopted declaring one Police Department Gand�ne z* motorcycle (Unit No. 2484) as surplus property and allowing the sale of this motorcycle to the San Mateo Police Department for $850.00. C-4 RECREATION CENTER PROJECT (STOCKTON/82.3) Consideration of plans and specifications for "Rehabilitation of the Recreation Center, " City Plan No. M-43D, at a projected cost of $973 ,900 (City share $677,900/State grant funding $296,000) (continued from 4/4/90) . (Plans and specs available in the Council Office for inspection. ) Page 2 of 6 Council Agenda July 3 , 1990 - 4: 00 p.m. RECOXXENDATION: By motion, approve plans and specifications for Recreation Center..Rehabilitation project, authorize staff to advertise for bids and authorize CAO to execute an agreement with lowest responsible bidder as recommended. Stockton* FINAL ACTION. Plans and specifications approved for Recreation Center Romero* Rehabilitation project, staff authorized to advertise for bids and CAO authorized to Voges* execute an agreement (A97-90-CC) with lowest responsible bidder as recommended. C-5 SPECIAL ENGINEERING SERVICES (HETLAND/511) Consideration of entering into an agreement for special engineering services during Water Division Manager recruitment phase at a cost not to exceed $20,000. RECOMMENDATION: By motion, approve contract with Boyle Engineering Corporation to provide special engineering services pertaining• to the water distribution and supply system at a cost not to exceed $20,000 as recommended. Heteand* FINAL ACTION. Contract with Boyle Engineering Corporation approved (A98-90- Vogu* CC) to provide special engineering services pertaining to the water distribution and supply system at a cost not to exceed $20,000 as recommended C-6 DESIGN SERVICES (HETLAND/517) Consideration of a contract for redesign of Hathway Pump Station to expand the use of well water to other zones in the City. RECOMMENDATION: By motion, approve contract with. Boyle Engineering Corporation to provide design and engineering services pertaining to the Hathway Pump Station at a cost not to exceed $8, 000. Het and* FINAL ACTION: Contract with Boyle Engineering Corporation approved (A99-90- Vo g es* CC) to provide design and engineering services pertaining to the Hathway Pump Station at a cost not to exceed $8,000 as recommended C-7 EMBASSY SUITES SIGNAGE (JONAS/424) Consideration of the installation of temporary additional signage for Embassy Suites Hotel. Page 3 of 6 Council Agenda July 3, 1990 - 4 : 00 p.m. RECOMMENDATION: Adopt resolution directing staff to proceed with the Sign Alternative 1, authorizing CAO to award the contract, and authorizing Finance Director to fund the project from the Groundwater Well Development account. Jo na,6* FINAL ACTION. Resolution Na 6832 adopted directing staff to proceed with the Sign V o g ee* Alternative 1, CAO authorized to award contract (A100-90-CC) and Finance Director S.tat2eh.* authorized to fund the project from the Groundwater Well Development account. C-8 BUSINESS LICENSE TAX (STATLER/202) Consideration of giving final passage to an ordinance amending the Municipal Code to provide for extending the business license tax to all residential units (continued from 6/6/90) . RECOMMENDATION: Give final passage to Ordinance No. 1171 amending Section 5. 04.230 (A) of the San Luis Obispo Municipal Code to provide for extending the Business License Tax to all residential units. S-tat2eA* FINAL ACTION.• Orduumce Na 1171 given final passage amending Section Voges* 5.04.230(A) of the Municipal Code to provide for extending the Business License Tax to all residential units as recommended C-9 SPEED LIMITS (ROMERO/777) Consideration of introducing to print an ordinance modifying speed limits on certain city streets or portions thereof. RECOMMENDATION: Introduce ordinance to print amending Section 10.56. 010 of the Municipal Code to modify speed limits on certain city streets or portions thereof as recommended. RomeAo** FINAL ACTION: Ordinance Na 1174 introduced to print amending Section 10.56.010 Vogels** of the Municipal Code to modify speed limits on certain city streets or portions thereof as amended BUSINESS ITEMS 1. GOVERNMENT OFFICE POLICY (JONAS/402 - 45 min. ) Consideration of policy to allow government offices in areas of the city other than the three Land Use Element designated locations (continued from 4/30/90 and 6/6/90) . Page 4 of 6 PSI I Council Agenda July 3 , 1990 - 4: 00 p.m. RECOMMENDATION: Adopt resolution that: 1) Allows government offices not requiring significant public contact and not related to civic, social services, or health functions to locate where convenient within the city, and where consistent with general plan policies, as can private offices with similar functions; and 2) Initiates a zoning text change allowing government agency offices and meeting rooms *in the C-S and M zones, with an administrative use permit or subject to the "office PD" requirement for those zones. FINALACTION. Council reaffirmed policy on the tri-polargovemment offices concept and directed staff to explore the feasibility of extending the tri-polar areas in the General Plan Update. Council acknowledged the letter dated 2/1/90 by the Water Quality Control Board and supported its goal to locate offices in the Pacific Coast Center. 2. RATER ALLOCATIONS FOR CHANGED PROJECTS (JONAS/517 - 15 min. ) Consideration of water allocations for projects that change (continued from 6/19/90) . RECOMMUMDATION: Give staff direction on any preferred changes from the current procedures. )nas FINALACTION. Council reaffirmed its current policy that when a building permit expires and a different project is proposed, the water allocation is forfeited 3 . HOMELESS SHELTER PROGRAM (HAMPIAN/1046 - 30 min. ) Consideration of a request by the Economic Opportunity Commission to the city for $120, 000 to operate a Homeless Shelter Program (continued from 6/19/90) . RECOMMENDATION: By motion, approve and authorize the Mayor to execute a contract with the EOC to operate the homeless shelter program subject to the conditions as listed in the agenda report. zmh.i.a.n* FINAL ACTION. Contract with EOC (A101-90-CC) to operate a homeless shelter 'g e s* approved Staff directed to encourage the County to undertake the responsibility of being the lead agency in operating the homeless shelter on a county-wide basis. Page 5 of 6 M Council Agenda July 3 , 1990 - 4: 00 p.m. 4 . GRADING PERMIT EXCEPTION (JONAS/410 - 10 min. ) Consideration of a request to allow a grading exception for a new house at 220 Twin Ridge Drive; Dr. Peter Leeson, applicant. RECOMMENDATION: Adopt resolution approving the grading exception. 1 o na a* FINAL ACTION Resolution Na 6833 adopted approving the grading exception as recommended 5. PARKING MANAGEMENT PLAN (ROMERO/554' - 30 min. ) Consideration of revisions to the city's Parking Management plan which continues to include policies, goals, action plans, and implementation schedules that which will guide management of parking in and around the downtown. RECOMMENDATION: Adopt resolution approving the revisions to the City's Parking Management Plan. Romero* FINAL ACTION• Resolution Na 6844 adopted approving the revision to the City's Vogu* Parking Management Plan as amended Revision included suggestions made by Councilwoman Rappa regarding restricted delivery hours by commercial and oversized vehicles and converting loading zones to short-term parking when possible Council. also amended language in the plan that additional analysis be conducted prior to committing the Council to selecting a third parking site in the southern end of the city. COMMUNICATIONS (Not to exceed 15 minutes) During the balance of this meeting, any Councilmember or the City Administrative Officer may informally update the City Council of written or oral communications and ask for comment and/or discussion. State law provides that Council take action only on. such matters which have been noticed at least three days in advance of the meeting unless special circumstances are found to exist. Formal action or approval is not preferred and such items should be continued to the next Regular Meeting. A. ADJOURNMENT Page 6 of 6 * GNty "j* city 1 of sAn ImcoBispo N coo t O COUNCIL .MWIBERS • CITY HALL -* 990 PALM STREET 6 SAN LUIS OBISPO /i s A G E N D A ADJOURNED REGULAR MEETING OF THE CITY COUNCIL TUESDAY, JULY 3, 1990 — 4:00 7/3r0 -/,'0 e)P Pam's Agenda CALL TO ORDER: Mayor Ron Dunin Distribution List (6/22/90) ROLL CALL: Vice-Mayor Jerry Reiss, I.Unpad Subscriptions: Pinard, Penny Rappa, Bill I ;AIA President Dunin )' NASI President MBIA (in box) Chamber of Commerce(in box) PUBLIC COMMENT PERIOD ,Housing Authority (in box) � Immediately prior to scheduled items, member KCOY/KCPR address the City Council on items that DO NOT at �KDDa agenda. Please observe the time limit of three slip (available in the Foyer) must be filed ' �KKUDS (until 10/30/90) prior to the beginning of the meeting. ,iKSBY — -- - . /KVEC As a general rule, action will not be taken League 'of Women voters on the agenda. Staff will generally be asked �.�.' t-desk) items. The Council is interested in heari regarding issues or concerns of the communit Mustang Daily g g -Pee-:�6as Fl P .ate -mt$s.-) input. —Plnng.Comm. (in-box) - -', Telegram-Tribune (in box) CntCstRadNwsNet(until: 6/30/9C /Settle,i Allen (until 6/30/90) III. Envelopes Provided / Agendas for ALL Meetings: CONSENT AGENDA ,,UNOCAL Land & Development Co, The Consent Agenda is approved by roll call vote on one motion unless Council discussion is required. Items pulled by a Councilmember to be considered at the end of the meting after Business Items. C-1 CONTRACT PAY EBTIMATEB (ROMERO) Consideration of contract pay estimates and change orders (available in Council Office for inspection) . Page 1 of 6 Council Agenda July 31 1990 = 4:00 p.m. RECOMMENDATION: Approve contract pay estimates and change orders and ordered paid as recommended. C-2 MOBILE HOME FAIR MARRET RENT (JORGENSEN/428) Consideration of giving final passage to an ordinance establishing Fair Market Rent whenever there is a change of ownership affecting a mobile home subject to Mobile Home Rent Stabilization (continued from 6/19/90) . RECOMMENDATION: Give final passage to Ordinance No. 1173 amending Section 5.44.060C of the San Luis Obispo Municipal Code to provide for the establishment of fair market rent whenever there is a change of ownership affecting a mobile home subject to the Mobile Home Rent Stabilization Ordinance. C-3 SURPLUS CITY PROPERTY (STATLER/165) Consideration of authorizing the sale of one surplus Police Department motorcycle. RECOMMENDATION: Adopt resolution declaring one Police Department motorcycle (Unit No. 2484) as surplus property and allow the sale of this motorcycle to the San Mateo Police Department for $850.00. C-4 RECREATION CENTER PROJECT (STOCKTON/823) Consideration of plans and specifications for "Rehabilitation of the Recreation Center," City Plan No. M-43D, at a projected cost of $973,900 (City share $677,900/State grant funding $296,000) (continued from 4/4/90) . (Plans and specs available in the Council Office for inspection.) RECOMMENDATION: By motion, approve plans and specifications for Recreation Center Rehabilitation project, authorize staff to advertise for bids and authorize CAO to execute an agreement with lowest responsible bidder as recommended. Page 2 of 6 Council Agenda July 3, 1990 - 4:00 p.m. C-5 SPECIAL ENGINEERING SERVICES (HETLAND/511) Consideration of entering into an agreement for special engineering services during Water Division Manager recruitment phase at a cost not to exceed $20,000. RECOMMENDATION: By motion, approve contract with Boyle Engineering Corporation to provide special engineering services pertaining to the water distribution and supply system at a cost not to exceed $20,000 as recommended. C-6 DESIGN SERVICES (HETLAND/517) Consideration of a contract for redesign of Hathway Pump Station to expand the use of well water to other zones in the City. RECOMMENDATION: By motion, approve contract with Boyle Engineering Corporation to provide design and engineering services pertaining to the Hathway Pump Station at a cost not to exceed $8,000. C-7 EMBASSY SUITES SIGNAGE (JONAS/424) 1�i Consideration of the installation of temporary additional 1 signage for Embassy Suites Hotel. th / RECOMMENDATION: Adopt resolution directing staff to proceed with the Sign Alternative 1, authorizing CAO to award the contract, and authorizing Finance Director to fund the project �l}U �IJ from the Groundwater Well Development account. C-8 BUSINESS LICENSE TAX (STATLER/202) Consideration of giving final passage to an ordinance amending the Municipal Code to provide for extending the business license tax to all residential units (continued from 6/6/90) . Page 3 of 6 Council Agenda July 3, 1990 - 4:00 p.m. RECOMMENDATION: Give final passage to Ordinance No. 1171 amending Section 5.04.230(A) of the San Luis Obispo Municipal Code to provide for extending the Business License Tax to all residential units. C-9 SPEED LIMITS (ROMERO/777) Consideration of introducing to print an ordinance modifying speed limits on certain city streets or portions thereof. RECOMMENDATION: Introduce ordinance to print amending Section 10.56.010 of the Municipal Code to modify speed limits on certain city streets or portions thereof as recommended. BUSINESS ITEMS 1. GOVERNMENT OFFICE POLICY (JONAS/402 - 45 min.) Consideration of policy to allow government offices in areas of the city other than the three Land Use Element desi ated locations (continued from 4/30/90 and RECOMMENDATION: Adopt resolution at: 1) Allows government offices not requiring significant public contact and not related to civic, social services, or health functions to locate where convenient within the city, and where consistent with general plan policies, as can private k offices with similar functions; and 2) Initiates a zoning text change allowing government agency RQ/,M offices and meeting rooms in the C-S and M zones, with an administrative use permit gr subject to the "office PD" requirement for those zones. n Page 4 of 6 ` Council Agenda July 3, 1990 - 4:00 p.m. 2. WATER ALLOCATIONS FOR CHANGED PROJECTS (JONAS/517 - 15 min.) Consideration of water allocations for projects that change (continued from 6/19/90) . RECOMMENDATIONsfe staff direction on any preferred changes from the currentcedures. J $OMELE88 SHELTERPROGRAM (HAMPIAN/1046 - 30 min.) Consideration of a request by the Economic Opportunity Commission to the city for $120,000 to operate ' a Homeless Shelter Program (continued from 6/19/90) . RECOMMENDATION: By motion, approve and authorize the Mayor to execute a contract with the EOC to operate the homeless U� shelter program subject to the conditions as listed in the agenda report. 0 4. GRADING PERMIT EXCEPTION (JONAS/410 - 10 min. ) 1 Consideration of a request to allow a7grading a new house at 220 Twin Ridge D e; Dr. P applicant. RECOMMENDATION: Adopt resolution approving exception. Ir 5. �„ PARKING MANAGEMENT PLAN (ROMERO/554 - 30 min. ) Consideration of revisions to the city's Parking Management plan which continues to include policies, goals, action plans, �\ and implementation schedules that which will guide management � of parking in and around the downtown. � , pp RECOMMENDATION: Adopt resolution approving the revisions to - ;u the City's Parking Management Plan. g h ✓cry F '� �, �� � it �.�a,,�;f I G” .CEr./,+ � � � ,p i �.�!�a sT.0 Pim �� �S ,,4��� ��� � �i�-f>Ls'/p �' . �� '�• .i -9 V, Page 5 of 6 Council Agenda July 3, 1990 - 4:00 p.m. COMMUNICATIONS (Not to exceed 15 minutes) During the balance of this meeting, any Councilmember or the City Administrative Officer may informally update the City Council of written or oral communications and ask for comment and/or discussion. State law provides that Council take action only on such matters which have been noticed at least three days in advance of the meeting unless special circumstances are found to exist. Formal action or approval is not preferred and such items should be continued to the next Regular Meeting. A. ADJOURNMENT Page 6 of 6 - MEETING AGENDA CNTE7 3- ID Ium # G'- COUNCIL CONSIDERATION OF CONTRACT PAY ESTIMATES City Council Regular Meeting - July 3, 1990 - 7:00 P.M. Contractor Est. # Amount Madonna Construction Company #13 $161,120.78 MARSH STREET PARKING STRUCTURE CCO #5 $ 550.00 City Plan No. M-41D CCO #11 $ 115.00 CCO 014 $ 1,961.63 CCO #15 $ 1,200.00 Rarig Construction #2 $11,362.05 METAL STORAGE BUILDING RELOCATE #3 - Final $ 1,972.85 City Plan No. N-38X CCO #1 $ -0- CCO #2 $ 1,514.00 Karleskint-Crum, Inc. #3 $ 45,427.27 E. A. FRENCH PARK - PHASES 1 & 2 CCO #1 $ 156.00 City Plan No. M-57Y CCO #2 $ 506.00 CCO #3 -0- CCO #4 $ 542.00 John Madonna Construction #2 $ 4,794.99 UTILITY TRENCH REPAIR PROJECT #3 - Final $ 2,976.08 City Plan No. P-45A R. Burke, Inc. #1 $ 28,221.30 STORM DRAIN IMPROVEMENT PROJECT: CCO 01 $ 400.00 OSOS ST. - PISMO TO BUCHON City Plan No. P-13E Pay Estimates are Available in the Council Office for Review. . p/pay-est by �(Uhpllil�mry�plplp�l City of san cuss oBiSp MEETING DATE: ''��uEEWWII����II��Illlpu��((�IUMUM�I Al l - 4:OOPM ITEM NUMBER: NNIZi COUNCIL AGENDA REPORT (� From: Jeffrey G. Jorgensen a City Attorney subject: The control of rents upon the sale of mobile homes located in parks subject to Mobile Home Rent Stabilisation, CAO Recommendation: Give final passage to ordinance No.1173 amending Section 5.44.0600 of the San Luis Obispo Municipal Code to provide for the establishment of fair market rent whenever there is a change of ownership affecting a mobile home subject to the Mobile Home Rent Stabilization ordinance. summary Discussion: On June 19, 1990, the City Council passed to print an amendment of the San Luis Obispo Municipal Code, Section 5.44.060C to provide for prudent business practices by the owner in establishing the new fair market rent amount for each space upon "change of ownership." Fiscal impact: There are no anticipated impacts on City funding, either in terms of expenses or savings. Attachments: Ordinance No. 1173 (1990 Series) ORDINANCE NO. 1173 (1990 Series) AN ORDINANCE AMENDING SECTION 5.44.060 (C) OF THE SAN LUIS OBISPO MUNICIPAL CODE CONCERNING THE ESTABLISHMENT OF .FAIR MARKET RENT UPON THE CHANGE OF OWNERSHIP OF A MOBILE HOME BE IT ORDAINED by the Council of the City of San Luis Obispo: SECTION 1: Section 5.44.060(C) of the San Luis Obispo Municipal Code .is amended to read as follows: The maximum monthly space rent of a tenant may be increased by the owner when there is a change of ownership affecting a mobile home. ' Provided, however, it shall be unlawful and a violation of this Chapter for an owner to intentionally and willfully increase the monthly space rent of a tenant above the fair market rent in the community for the purpose of forcing the tenant to sell his mobile home to the owner, his agent, or representative. The owner shall use normal and prudent business practices in establishing the new fair market rent amount for each space. The City Council recognizes that the ad hoc establishment of a fair market rent amount for any given space whenever there is a change of ownership affecting a mobile home thereon can lead to favoritism, discrimination, evasion of 0 1173 e VIA the rent stabilization ordinance, and substantial economic uncertainty for both buyers and sellers of mobil homes. Therefore, the owners of each mobile home park shall once, and not more than once at the beginning of each calendar year, post for each space in the park the new fair market rent amount which will be established upon the change of ownership during that calendar year for the mobile home situated upon any given space. The park owner shall provide said list to the City Clerk, and shall post a copy of said list in the office of the mobile home park. No rent shall be imposed or collected in excess i of the provisions of said list. SECTION 2. This ordinance, together with the names of councilmembers voting for and against, shall be published once in full, at least (3) days _ prior to its final ' passage, in the Telegram-Tribune, a newspaper published and circulated in this city. This ordinance shall go into effect at the expiration of thirty (30) days after its final passage. INTRODUCED AND PASSED TO PRINT by the Council of the City of San Luis Obispo at its meeting held on the 19th day of June , 1990, on motion of Councilman Roalman ,seconded by Councilwoman RaDpa , and on the following roll call vote: AYES: Councilmembers Roalman, Rappa, and Reiss ��•3 I NOES: None CABSENT: Councilwoman Pinard and Mayor Dunin o� Mayor Ron Dunin ATTEST: City Cler Pam vogeso APPROVED: City A inist=ative Officer ,, tt Direc or o finance -�-y city of san tins oBispo MEED 1�E: � jl :7-3-90 - 4:00 PM MEM NUMBER: COUNCIL AGENDA REPORT •� FROM: William C. Statler, Director of FinanA4 Dixon Flynn,Finan� ms Manager SUBJECT. Sale of Surplus City Property RECOMMENDATION Adopt the attached Resolution declaring one Police Department motorcycle (Unit No 2484) as surplus property and allow the sale of this motorcycle to the San Mateo Police Department for $850.00 DISCUSSION Section 906 of the City Charter requires that the City Council approve the sale of surplus property with an estimated value greater than $100.00. The Chief of Police has identified one Police Department motorcycle as surplus to his Department and requested that this motorcycle be sold to the San Mateo Police Department as a training motorcycle for use by their Motorcycle Academy. During the last three years two San Luis Obispo Police Officers have completed the P.O.S.T. training at this Motorcycle Academy. This is the only school in the State where trainees ride bikes owned and maintained by the Academy. At other schools the officers' employing agency must provide the officer with a motorcycle during training. This training is very hard on the motorcycles and the Academy is constantly in need of replacement bikes. FISCAL IMPACT At past sales of motorcycles, the City has received between $400 and $1,200 at auction. ATTACHMENT Resolution Declaring Surplus Property i (...SOLUTION NO (1990 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO DECLATING A POLICE MOTORCYCLE (UNIT NO 2484) AS SURPLUS PROPERTY BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That the City Council hereby declares that the Police Motorcycle identified as Unit No 2484 is surplus property. SECTION 2. Disposal of the motorcycle shall be made by sale to the San Mateo Police Department for the sum of $85000. On motion of seconded by . and on the following roll call vote: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted on the day of July 1990. Mayor Ron Dunn ATTEST: City Cleric APPROVED: City AldmInistritive Officer Wtto .Director of Finance -33-SO DATE: 4:OOPM �II�III � VIII city of san suis osIspo 7 Mj COUNCIL AGENDA REPORT I NUMesa: - FROM. tockton, Recreation S T: Request for approval of Plans and Specifications for Recreation Center Rehabilitation, City Plan No. M-43D and Authorization for CAO to Award Contract. CAO RECOMMENDATION: By motion, approve plans and specifications for Recreation Center Rehabilitation, City Plan No. M-43D, and authorize soliciting of bids and contract award by the CAO, if lowest responsible bid is within the Engineer's cost estimate. DISCUSSION: At their regular meeting of April 4, 1990, Council directed staff to prepare or cause to be prepared the necessary documents to accomplish a "Comprehensive Rehabilitation" of the City Recreation Center. To date, the following has been accomplished: 1. All recreation programs and activities have been relocated to either the Civic Center Rec (old library) or to Taylor Gym on the campus of San Luis Obispo Junior High School. 2. Confirmation has been received from the State that grant assistance for this project will be extended for a period of one year. 3. ARC has reconsidered the project and given final approval. 4. An RFP has been prepared and distributed to accomplish the asbestos abatement portion of the project. 5. All materials and supplies stored at the Rec Center have been located elsewhere and all equipment that will not be used in the rehabilitated center has been cataloged for future auction. Plans and specifications to accomplish a "Comprehensive Rehabilitation" project have been finalized and are submitted for Council approval and authorization to begin bidding procedures. FISCAL IMPACT: Under contract with the architectural firm of West & Doubledee, approved by the Council in 1987, $80,000 has been committed for the schematic design, design development and construction documents. An additional $3,800 was incurred to accomplish the landscape plans. The projected cost for the construction phase to accomplish "Comprehensive Rehabilitation" is $973,900 summarized as follows: Continued next page MY Of San LUIS OBISPO _ 00 COUNCIL AGENDA REPORT Rec Center Plans & Specs (Cont'd) page 2 FISCAL IMPACT (Continued) Remodeling $ 718r800 Contingencies @ 15% 107,800 Bidding assistance and project administation 27,300 Acquisitions (equipment and furnishings) 25,000 Asbestos abatement 651,000 Landscaping 30.000 Total Project Cost - Construction Phase $ 973,900 Grant funding in the amount of $296,000 has been awarded by the State with 80 percent available upon award of contract and the balance allocated when the project is completed. At their April 4, 1990 meeting, Council reviewed three funding options to meet the total City share of the project ($677,900) . These options included: 1. Funding from Park-In-Lieu Fees reserves. 2. Debt Financing - Capital Outlay Fund. 3. Combined funding package using Park-In-Lieu fees and Debt Financing. The Council, at this meeting opted for alternative No. 3, a package using both sources of funding. Under this plan, the $677,900 would be funded evenly from park-in-lieu fees and debt financing. This option continues thecommitment to use park-in-lieu fees for this project but at a level which retains adequate resources ($605,000) for future neighborhood park improvements. With this option, net j annual debt service to be supported through the Capital Outlay Fund I would be $3.5,000 for a term of 20 years, the anticipated "program life" of the rehabilitated facility. CONCURRENCES: This project has been continually reviewed by the Department of Finance, Fire, Public Works and Community Development. Their comments have been fully incorporated during each step leading to this final phase, the request for approval of plans and specifications and authorization to solicit for bids. Plans and Specifications are available in the Council Reading Room. �I�Iyu II MEETING DATE: city of san wis oBispo July 3, 1990-4PM Wigs COUNCIL AGENDA REPORT NUMBER: / FROM: William T. Hetland PREPARED BY: Cassidy Rowland Utilities Director Administrative Analyst SUBJECT: Special Engineering Services during Water Division Manager recruitment phase. CAO RECOMMENDATION By motion,approve contract and enter into an agreement with the engineering firm of Boyle Engineering Corporation to provide special engineering services pertaining to the water distribution and supply system, at cost not to exceed$20,000. DISCUSSION The City is in the fourth year of a water shortage and has adopted a Mandatory Water Conservation Program and greatly expanded source of supply and water conservation programs, with particular emphasis on groundwater wells, in an effort to address this critical situation. Water Division projects begun and on the immediate horizon include: - Groundwater Wells Phase III -to develop new wells and expand on-line well capability - Implementation of 35% Mandatory Water Conservation Program - Salinas Reservoir Expansion - to raise dam height to increase storage - Groundwater Basin Evaluation- to determine safe annual yield and environmental impacts - Evaluation of Alternative Pumping Scenarios - to increase groundwater usage through more efficient distribution Coastal Streams Diversion- to capture stream runoff - Water Treatment Plant Expansion-to expand and upgrade treatment facility. - Analysis of Downtown Water System At this time, the position of Water Division Manager is vacant,and the new Utilities Engineer will be starting in the part of July. The day-today line responsibilities of the Water Division Manager position includes Whale Rock Reservoir,Treatment Plant,Conservation Program and Distribution System. The Division Manager also plays a key role in project management,including consultant liaison,bid preparation and direction,and specific project component oversight. Although the Water Division Manager position is actively being recruited, a vacancy period of at least 4 to 6 months is anticipated. Combined with the ongoing the urgent drought situation, all these activities represent a significant workload that must be administered by staff concurrently with ongoing departmental operations. To assist with the current work load in fight of the recent personnel changes,staff proposes to obtain specialized engineering services for this six month interim period. The firm will perform non-specified duties as required and directed by the Utilities Director. The firm should have knowledge of the City's needs and requirements and have technical knowledge and past experience relating to water systems. The firm of Boyle Engineering Corporation is recommended as they are currently providing services for the Groundwater Basin evaluation and Evaluation of Pumping Scenarios,which renders this firm most currently qualified and knowledgeable about the City's water supply and distribution system. The specific scope of services is presented in Exhibit A of the contract. FISCAL IMPACT These specialized engineering services were not originally identified in the 1989-91 Financial Plan and approved budget Exhibit B presents the fee schedule for professional services. The funds have been identified to come from the Water Engineering and Administration Budget, utiliting salary savings. oninwo city of san lues ompo COUNCIL AGENOA REPORT Special Engineering Services for Water Division Page 2 CONSEQUENCES OF NOT TAKING ACTION As detailed above,the ability to properly manage the many lime and project responsibilities in the Water Division is key during this critical time of drought. Without professional assistance to do this, project completion and smooth departmental operations will be impacted. Attachments - Consultant Service Contract A: Scope of Services B: Fee Schedule City Abinitilstigive Officer Ci tto y Finance Dg=- or � CONSULTANT SERVICE CONTRACT r i This contract, made this day of 1990, by and between the City, of San Luis Obispo, California (hereinafter referred to as "City") , and Boyle Engineering Corporation, (hereinafter referred to as "Consultant") . WITNESSETH WHEREAS, City desires to retain general "eningeering services to assist in ongoing engineering matters concerning City water supply and distribution system; WHEREAS, City desires to engage consultant to provide services by reason of its qualifications and experience for performing such services; WHEREAS, Consultant has offered to provide the required services on the terms and in the manner set forth herein; NOW, THEREFORE in consideration of their mutual covenants, the parties hereto agree as follows: 1. PROJECT COORDINATION a. City. The Utilities Director shall be the representative ofthe city for all purposes under this agreement. The Utilities Director or his designated representative hereby is designated as the Project Manager for the City and shall supervise the progress and execution of the project under this agreement. b. Consultant. Consultant shall assign a single Project Manager. to liaison with the City's representative. Christine Ferrara is hereby designated as the Project Manager for the Consultant. Should circumstances or conditions subsequent to the execution of this agreement require a substitute Project Manager for any reason, the Project Manager replacement shall be subject to the prior written acceptance and approval of the Water Division Manager. 2. DUTIES OF CONSULTANT _ a. Services to be furnished. Consultant shall provide all specified services as set forth .in Exhibit "A" attached hereto and incorporated herein by this reference. b. Laws to be -observed. Consultant shall to the extent of its abilities: (1) Procure all permits and licenses, pay charges and fees, and give all notices which may be necessary and incidental to the due and lawful prosecution �3-3 2 of the services to be performed by Consultant under this agreement; (2) Keep itself informed of all existing and proposed federal, state and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this agreement, any materials used in Consultant's performance under this agreement, or the conduct of the services under this agreement; (3) At all times observe and comply with, and cause all of its employees to observe and comply with all of said laws, ordinances, : regulations, orders, and decrees mentioned above. (4) Immediately report to the City's Project Manager in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications, or provisions of this agreement. C. Release of reports and information. Any reports, information, data, or other material given to, or prepared or assembled by, Consultant under this . agreement shall be the property of City and shall not be made available to any individual or organization by Consultant without the prior written approval of the City's Project Manager. The Consultant shall be allowed, for promotional purposes, to make known the nature of the assignment in a general statement during the project and may reproduce design information after it has become public information or upon completion of this project. d. Copies of reports and information. If City requests additional copies of reports, drawings, specifications, or any other material in addition to what the Consultant is required to furnish in limited quantities as part of the services under this agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the costs of duplicating of such copies at direct project expense in accordance with Exhibit "B", Fee Schedule. e. Oualification of. Consultant. Consultant represents that it is qualified to furnish the services described under this agreement. 3. DUTIES OF CITY The City shall provide the review and direction of the project. The City shall provide information as requested per Attachment A. Page 2. �.s-y �J 3 4. COMPENSATION a. The Consultant will be compensated for the performance of the work as described in Exhibit "A" at the rates shown in. Exhibit "B", not to exceed $20,000 without prior written authorization of the Project Manager. b. Consultant will. bill City monthly. Billing date will. be the loth of every month. City will pay this bill within 45 days of receipt. 5. TIME FOR COMPLETION OF THE WORK a. Project shall be completed in 4 months from date of execution of this agreement by City. b. Time extensions will be allowed for delays caused by City, or factors not directly brought about by the negligence or lack of due care on the part of the Consultant. - 6. TEMPORARY SUSPENSION The Water Division Manager shall have. the authority to suspend this agreement wholly or in part, for such period as he deems necessary due to unfavorable conditions or to the failure on the part of Consultant to perform any provision of this agreement. Consultant will be paid the compensation due and payable to the date of temporary suspension. 7. SUSPENSION/TERMINATION a. Right to Terminate. The City retains the right to terminate this agreement for any reason by notifying Consultant in writing seven days prior to termination and by paying the compensation due and payable to the date of termination; provided, however, if this agreement is terminated for fault of Consultant, City shall be obligated to compensate Consultant only for that portion of Consultant- services which are of benefit to City. Said compensation is to be arrived at by mutual .agreement of the city and Consultant and should they fail to agree, then an independent, mutually acceptable arbitrator is to be appointed and his decision shall be binding upon the parties. b. Return of Materials. Upon such termination, Consultant shall turn over to the City immediately any and all copies of studies, sketches, drawings, computations, and other data, whether or not completed, prepared by Consultant, and for which Consultant has received 4 reasonable compensation, or given to Consultant in .connection with this agreement. Such materials shall become the permanent property of City. Consultant, however, shall not be liable for City's use of any documents if used for other than the project contemplated. by this agreement. S. INSPECTION Consultant shall furnish City with every reasonable opportunity for City to ascertain that the services of Consultant are being performed in accordance with the requirements and intentions of this agreement. All work done and all materials furnished, if any, .shall be subject 'to the City's Project Manager's inspection and approval. The inspection of such work shall not relieve Consultant of any of its obligations to fulfill its agreement as prescribed. 9: OWNERSHIP OF MATERIALS All original drawings, models, plan documents and other materials prepared by or in possession of Consultant pursuant to this agreement shall become the permanent property of the City, and shall be delivered to the City upon demand. The Consultant may retain a reproducible copy for their records. 10. ASSIGNMENT: SUBCONSULTANTS: EMPLOYEES This agreement is for the performance of professional services of the Consultant and is not assignable by .the Consultant without prior consent of the City in writing. The Consultant may employ other specialists to perform special services as required with prior approval by the City. 11. NOTICES A11" notices hereunder shall be given in writing and mailed, postage prepaid, by Certified Mail, addressed as follows: To City: Utilities Department City of San Luis Obispo 955 Morro Street San Luis Obispo, CA 93401 To Consultant: Boyle Engineering Corporation P. 0. Box 12757 San Luis Obispo, CA 93406 L's-b 5 12. INTEREST OF CONSULTANT Consultant covenants that it presently has not interest, and shall not acquireany interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. Consultant further covenants that; in the performance of this agreement, no subcontractor or person having such an interest shall be employed by Consultant. Consultant certifies that no one who has or will have any financial interest under this agreement .is an officer or employee of City. It is expressly agreed that, in the performance of the services hereunder, Consultant shall at all times be deemed an independent contractor and not an agent or employee of City. 13. INDEMNITY Consultant hereby agrees to indemnify and save harmless City, its officers, agents, and employees of and from: a. Any and all claims and demands which may be made against City, its officers, agents or employees by reason of any injury to or. death of any person or corporation caused by any negligent act or omission of Consultant under this agreement or of Consultant's employees or agents; b. Any and all damage to or destruction of the property of City, its officers, agents, or employees occupied or used by or in the care, custody, or control of Consultant, or in proximity to the site of Consultant's work caused by any negligent act or omission of Consultant under this agreement or of Consultant's employees or agents; C. Any and all claims and demands which may be made against City, its officers, agents, or employees by reason of any injury to or death of or damage .suffered or sustained by any employee or agent of- Consultant under this agreement, however caused, excepting, however, any such claims and demands which are the result of the negligence or willful misconduct of City, its officers, agents, or employees; d. Any and all claims and demands which may be made against City, its officers, agents, or employees by reason of any infringement or alleged infringement of any patent rights or claims caused by the use of any apparatus, appliance, or materials furnished by Consultant under this agreement; and 6 e. Any and all penalties imposed or damages sought on account of the violation of any law or regulation or of any term or condition of any permit, when said violation of any law or regulation or of any term or condition of any permit is due to negligence on the part of the Consultant. Consultant, at its own cost, .expense, and risk, shall defend any and all suits, actions, or other legal proceedings that may be brought .against or for employees on any such claim or demand of such third. persons, or to enforce any such penalty, and .pay and satisfy any judgment or decree that may be rendered against City, its officers, agents, or employees in any such suit, action or other legal proceeding, when same were due to negligence of the Consultant. 14. WORKERS COMPENSATION Consultant certifies that it is aware of the provisions of the Labor Code of the State of California, which require every employer to be insured against liability for workers compensation or to undertake self-insurance in accordance with the provision of that code, and it certifies that it will comply with such provisions before commencing the performance of the work of this agreement. 15. INSURANCE The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500, 000 per occurrence/aggregate for property damage, and professional liability insurance in the amount of $1, 000,000. Said general liability policy shall name the City of San Luis Obispo as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this agreement. 16. AGREEMENT BINDING The terms, covenants, and conditions of this agreement shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and subcontractors of both parties. 17. INDEPENDENT CONTRACTOR The Consultant and the City agree that the Consultant is an 5'0 independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Consultant nor any employee of Consultant shall be entitled. to any benefits accorded City employees by virtue of the services provided under this agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Consultant, or any employee of Consultant. 18. WAIVERS The waiver by either party of any breach or violation of any term,. covenant, or condition of this agreement or of any provision, ordinance, or law shall not be deemed to be a waiver of any subsequent breach or violation of the same or of any other term, covenant, condition, ordinance or law. The subsequent acceptance by either party of any fee-or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this agreement or of any applicable law or ordinance. 19. COSTS AND ATTORNEY'S FEES The prevailing party in any action between the parties to this agreement brought to enforce the terms of this agreement or arising out of this agreement may recover its reasonable costs and attorney's fees expended in connection with such an action from the other party. 20. DISCRIMINATION PROHIBITED The Consultant, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 21. AGREEMENT CONTAINS ALL UNDERSTANDINGS This document represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral for this project. This document may be, amended only by written instrument, signed by .both City and Consultant. All provisions of this agreement are expressly made conditions. This agreement shall be governed by the laws of s `J the State of California. IN WITNESS WHEREOF, City and Consultant have executed this agreement on the day and year first above written. CONSULTANT By CITY OF SAN LUIS OBISPO P By /.,C.IA V Exhibit W CITY OF SAN LUIS OBISPO GENERAL ENGINEERING SERVICES SCOPE OF SERVICES it is the City of San Luis Obispo's intent to retain the services of Boyle Engineering Corporation to assist in ongoing engineering matters, especially those pertaining to the water supply and distribution system. Boyle is available to provide a variety of professional services to the City, including but not limited to the following: 1. Assistance in analyzing the operations of the water distribution system and formulating recommendations for improvements thereto. 2. Computer modeling of various water system pressure zones in addition to the Downtown area which is currently being analyzed. 3. Consultingservices pertaining to the operations of the domestic wells, . treatment plant, pump stations,and other facilities. 4. Providing an interface between the City and Contractors that may be engaged in construction work for the City or in preparing bids/quotations thereto. 5. Preparing recommendations for expansion to the telemetry system, if desired. R f f EXHIBIT B Page 1 of 2 FEE SCHEDULE FOR PROFESSIONAL SERVICES Boyle Engineering Corporation (SL) Effective March 1, 1990 Engineers,Planners,Architects,Scientists: Principal $ 95.00 per hour Senior II $ 80.00 per hour Senior I $ 75.00 per hour Associate $ 65.60 per hour Assistant 11 $ 50.00 per hour Assistant 1 $ 45.00 per hour Technical Support Staff: Designer Supervisor $ 65.00 per hour ' • Senior Technician/Senior Designer $ 50.00 per hour Engineering Technician/Designer $ 45.00 per hour Senior Drafter $ 40.00 per hour Drafter $ 35.00 per hour faerical/Technical Typist $ 30.00 per hour Direct Project Expenses: Reproduction Actual cost + 15% Communication(Mail and Telephone) Actual cost + 15% Travel-Automobile-Out of City $0.30 per mile Travel-Other Than Automobile Actual cost + 15% Subcontracted Services Actual cost + 15% Computer Services and Computer Aided Design See Separate Schedule (See Page 2) If authorized by the client,an overtime premium multiplier of 1.5 will be applied to the billing rate of hourly personnel who work overtime in order to meet a deadline which cannot be met during normal hours. Applicable sales taxes, if any,will be added to these rates. Corporate officers and consulting engineers will be billed at 12 times the stated rate for Principal. Invoices Will be rendered monthly. Payment is due upon presentation. A late payment finance charge of 1.5%per month (but not exceeding the maximum rate allowable by law)will be applied to any unpaid balance commencing 30 days after the date of the original Invoice.. EXHIBIT B Page 2 of 2 STANDARD RATE SCHEDULE COMPUTER SERVICES Boyle Engineering Corporation Effective March 1, 1990 Intergraph Computer-Aided Design and Drafting (CARD)System Our Intergraph CADD system utilizes a Digital Equipment Corporation VAX 11/751 computer with 4 megabytes of main memory,919 megabytes of disk memory,floating point accelerator,cache memory, magnetic tape,. and a high-speed pen plotter. Graphics workstations have dual 19-inch high-resolution screens,digitizer table, and menu tablet. Unit charges for equipment are as follows: Graphic Workstation $ 21.50 per hour Pen Plotter $ 21.50 per hour Terminal (CRT or Printer) $ 16.50 per hour Microcomputers and CADD Systems Microcomputers'Indudes the IBM PC/XT, IBM PC/AT,AST Premium 286 and 386,and other similar equipment. Charges are based on an hourly rate for the computer and standard software plus.a resource charge for special applications software,and special equipment such as plotters and high-resolution monitors. Word Processing System with Laser Print $ 12-00 per hour Engineering Computer System and Standard Software $ 16.50 per hour =' Electrostation Plotter and Computer $150.00 per hour Resource Charge: AutoCAD Computer Aided Design $ 5.00 per hour STAAD III-Structural Design $ 20.00 per hour MicroStation If (Intergraph)CADD $ 5.00 per hour Rand MICAS-Structural Design $ 20.00 per hour Point Line Computer Aided Design $ 5.00 per hour AES HYDRO-Hydrologic Analysis $ 24.00 per hour DAPPER-Electrical Design $ 37.50 per hour BoyleNet-Water Distrib Analysis $ 5.00 per hour CAPTOR-Overcurrent Analysis $ 27.00 per hour KYPIPE-Water Distrib Analysis $ 10.00 per hour Trane TRACE-HVAC Design $ 29.25 per hour BoyleCOGO-Coordinate Geometry $ 5.00 per hour Carrier HVAC System Design $ 23.25 per hour BDTM -Digital Terrain Model $ 5.00 per hour ROUTE IV-Drainage Design $ 4.50 per hour SWAN-Sanitary Sewer Analysis $ 10.00 per hour GWFM-Groundwater Modeling $ 14.50 per hour CONTOURS=Contour Plotting $ 10.00 per hour HP 3000/925 Computer System The Hewlett Packard HP 3000/295 computer has 32 megabytes of main memory, 1:2 gigabytes of disk memory,a 600 line-per-minute upper-lowercase printer, 8 laser printers, magnetic tape and four drum plotters. Seventy-two terminals are connected directly or via telephone lines. Unit charges are as follows: Elapsed Time(terminal;printer, plotter) $ 21.50 per hour Resource Charge-SURGE Analysis $ 6.00 per minute Outside Computer Services Charges for outside computer services will be billed at Invoice cost plus twenty-five percent. This rate schedule is subject to revision annually. At/� MIQN11 City of San LUIS OBI SPO - MffTING oar COUNCIL AGENDA REPORT "` L'--� FROM: William T. Hetland,4<0 PREPARED BY: Cassidy Rowland*kj, Utilities Director Administrative Analyst ~` SUBJECT: Design Services for Hathway Pump Station CAO RECOMMENDATION: By motion, approve contract and enter into an agreement with the engineering firm of Boyle Engineering Corporation to provide design and engineering services pertaining to the Hathway Pump Station for the water distribution and supply system, at cost not to exceed $8,000. DISCUSSION: On May 23, 1990, City entered into an agreement with Boyle Engineering Corporation to evaluate alternative pumping scenarios utilizing Hathway Pump Station. The aim of the project was to expand the use of well water to other zones within the City. The original scope of services specified an analysis of the original design concept of the Hathway Pump Station and recommendations regarding construction of a facility that would maximize the use of ground water by the City's distribution system. This included a preliminary design concept as well as a description of how the facility would tie-in to the existing water system. The first increment of work has determined that the Hathway Pump Station can be redesigned with a replacement pump and appropriate modifications to the vault. In addition, the ongoing scenario evaluation has indicated other facilities would be needed to fill Reservoir No. 1 directly from the Foothill Zone, rather than off the High Pressure Zones, as is currently the case. This again expands the use of well water and saves power costs in pumping water to the high pressure zone. To complete this evaluation, the water system computer model will require some augmentation. An additional service will be the assistance in the bid process by the Consultant during the Water Division Manager recruitment. The specific scope of services is detailed in attachment A. FISCAL IMPACT These design services were not originally defined in the current agreement with Boyle Engineering Corporation. To date, $9,900 has been budgeted for the pumping scenarios and pre-design work. As detailed in the consultant's proposal, the total cost for this agreement is $8,000. Adequate funds are available in the I(V! i► city of san wis osispo COUNCIL AGENDA REPORT Hathway Pump Station Design Services Page 2 Groundwater Development Program Phase III budget as authorized by the Council on June 12, 1990, as part of the water rate increase. CONSEQUENCES OF NOT TAKING ACTION If the .redesign of Hathway Pump Station is not completed, the City will be unable to maximize the use of well water. If the . evaluation of facilities to fill Reservoir No. 1 is incomplete, the City will be unable to use the developed groundwater to its greatest potential and the added benefit of reduced power costs will not be realized. This will result in unnecessary depletion of increasingly limited surface water resources. Attachments Consultant Service Contract A: Scope of Services B: Fee Schedule LYo'o� CONSULTANT SERVICE CONTRACT This contract, made this day of , 1990 b and between the City of San Luis Obispo, California (hereinafter referred to as "City") , and Boyle Engineering Corporation, (hereinafter referred to as "Consultant") . WITNESSETH WHEREAS, City desires to retain special design and eningeering services for the Hathway Pump Station and related matters concerning City water supply and distribution system; WHEREAS, City desires to engage consultant to provide services by reason of its qualifications and experience for performing such services; WHEREAS, Consultant has offered to .provide the required services on the terms and in the manner set forth herein; NOW, THEREFORE in consideration of their mutual covenants, the parties hereto agree as follows: 1. PROJECT COORDINATION a. City. The Utilities Director shall be the representative of the city for all purposes under this agreement. The Utilities Director or his designated representative hereby is designated as the Project Manager for the City and shall supervise the progress and execution of the project under this agreement. b. Consultant. Consultant shall assign a single Project Manager to liaison with the City's representative. Christine Ferrara is hereby designated as the Project Manager for the Consultant. Should circumstances or ,conditions subsequent to the execution of this agreement require a substitute Project. Manager for any reason, the Project Manager replacement shall be subject to the prior written acceptance and approval of the Water Division Manager. 2. DUTIES OF CONSULTANT a. Services to be furnished. Consultant shall provide all specified services as set forth in Exhibit "A" attached hereto and incorporated herein by this reference. b. Laws to be observed. Consultant shall to the extent of its abilities: (1) Procure all permits and licenses, pay charges and fees, and give all notices which may be necessary_ and incidental to the due and lawful prosecution i 2 of the services to be performed by Consultant under this agreement,• (2) Keep itself. informed of all existing and proposed federal, state and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this agreement, any materials used in Consultant's performance under this agreement, or the conduct of the services under this agreement; (3) At all times observe and comply with, and cause all of its employees to observe and comply with all of said laws, ordinances, regulations, orders, and decrees mentioned above. (4) Immediately report to the City's Project Manager in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications, or provisions of this agreement. C. Releaseof reports and information. Any reports, information, data, or other material given to, or prepared or assembled by, Consultant under this agreement shall be the property of City and shall not -� be made available to any individual or organization by Consultant without the prior written approval of the City's Project Manager. The Consultant shall be allowed, for promotional purposes, to make known the nature of the assignment in a general statement during the project and may reproduce design information after it. has become public information or upon completion of this project. d. Copies of reports and information. If City requests additional copies of reports, drawings, specifications, or any other material in addition to what the Consultant is required to furnish in limited quantities as part of the services under this agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the costs of duplicating of such copies at direct project expense in accordance with Exhibit "B", Fee Schedule. e. Qualification of Consultant: Consultant represents that it is qualified to furnish the services described under this agreement. 3. DUTIES OF CITY The City shall provide the review and direction of the project. �__ J �. 3 �J 4 COMPENSATION a. The consultant will be compensated for the performance of the work as described in Exhibit "A" at the rates shown in Exhibit "B", not to exceed $8,000 without prior written authorization of the Project Manager. b. Consultant will bill City monthly. Billing date will be the 10th of every month. City will pay this bill within 45 days of receipt. 5. TIME FOR COMPLETION OF THE WORK a. Project shall be completed in 45 days from date of execution of this agreement by City. b. Time extensions will be allowed for delays caused by City, or factors not directly brought about by the negligence or lack of due care on the 'part of the Consultant. 6. TEMPORARY SUSPENSION The Water Division Manager shall have the authority to suspend this agreement wholly or in .part, for such period as he deems necessary due to unfavorable conditions or to the failure on the part of Consultant to perform any provision of this agreement. Consultant will be paid the compensation due and payable to the date of temporary suspension. 7. SUSPENSION/TERMINATION a. Right to Terminate. The City retains the right to terminate this agreement for any reason by notifying Consultant in writing seven days prior to termination and by paying the compensation due and payable to the date of termination; provided, however, if this agreement is terminated for fault of Consultant, City shall be obligated to compensate Consultant only for that portion of Consultant services which are of benefit to City. Said compensation is to be arrived at by mutual agreement of the city and Consultant and should they fail to agree, then an independent, mutually acceptable arbitrator is to be appointed and his decision shall be binding upon. the parties. b. Return of Materials. Upon such termination, Consultant shall turn over to the City immediately any and all copies of studies, sketches, drawings, computations, and other data, whether or not completed, prepared by Consultant, and for which Consultant has received reasonable compensation, or given to Consultant in 4 connection with this agreement. Such materials shall \ become the permanent property of City. Consultant, however, shall not be liable for City's use of any documents if used for other than the project contemplated by this agreement. 8. INSPECTION Consultant shall furnish City with every reasonable opportunity for City to ascertain that the services of Consultant are being performed in accordance with the requirements and intentions of this. agreement. Allwork done and all materials furnished, if any, shall be subject to the City's Project Manager's inspection and approval. The inspection of such work shall not relieve Consultant of any of its obligations to fulfill its agreement as prescribed. 9. OWNERSHIP OF MATERIALS All original drawings, models, plan documents and other materials prepared by or i:i possession of Consultant pursuant to this agreement shall become the permanent property of the City, and shall be delivered to the City upon demand. The Consultant may retain a reproducible copy for their records. 10. ASSIGNMENT.: SUBCONSULTANTS: EMPLOYEES This agreement is for the performance of professional services of the Consultant and is not assignable by the Consultant without prior consent of the City in writing. The Consultant may .employ other specialists to perform special services as required with prior approval by the. City. 11. NOTICES A11 notices hereunder shall be given in writing and mailed, postage prepaid, by Certified Mail, addressed as follows: To City: Utilities Department City_ of San Luis Obispo 955 Morro Street San Luis Obispo, CA 93401 To Consultant: Boyle Engineering Corporation P. O. Box 12757 San Luis Obispo, CA 93406 5 C 12. INTEREST OF CONSULTANT Consultant covenants that it presently has not interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. Consultant further covenants that, in the performance of this agreement, no subcontractor or person having such an interest shall be employed by Consultant. Consultant certifies that no one who has or will have any financial interest under this agreement is an .officer or employee of City. It is expressly agreed that, in the performance of the services hereunder, Consultant shall at all times be deemed an independent contractor and not an agent or employee of City. 13. INDEMNITY Consultant hereby agrees to indemnify and save harmless City, its officers, agents, and employees of and from: a. Any and all claims and demands which may be made against City, its officers, agents or employees by reason of any injury to or death of any person or corporation caused, by any negligent act or omission of Consultant under this agreement or of -Consultant's employees or agents; b. Any and all. damage to or destruction of the property of City, its of agents, or employees occupied or used by or in the care, custody, or control of Consultant, or in proximity to the site of Consultant's work caused by any negligent act or omission of Consultant under this agreement or of Consultant's employees or agents; C. Any and all claims and demands which may be made against City, its officers, agents, or employees by reason of any injury to or death of or damage suffered or sustained by any employee or agent of Consultant under this agreement, however caused, excepting, however, any such claims and demands which are the result of the negligence or willful misconduct of City, its officers, agents, or employees; d. Any and all claims and demands which maybe made against City, its officers, agents, or employees by reason of any infringement or alleged infringement of any patent rights or claims caused by the .use of any apparatus, appliance, or materials furnished by Consultant under this agreement; and 6 e. Any and all penalties imposed or damages sought on account of the violation of any law or regulation or of any term or condition of any permit, when said violation of any law or regulation or of any term or condition of any permit is due to negligence on the part of the Consultant. Consultant, at its own cost, expense, and risk, shall defend any and all suits, actions, or other legal proceedings that may be brought against or for employees on any such claim or demand of. such third persons, or to enforce any such penalty, and pay and satisfy any judgment or decree that may be rendered against City, its officers, agents, or employees in any such suit, action or other legal proceeding, when same were due to negligence of the Consultant. 14. WORKERS COMPENSATION Consultant certifies that it is aware of the provisions of the Labor Code of the State of California, which require every employer to be insured against liability for workers compensation or to undertake self-insurance in accordance with the provision of that code, and it certifies that it will comply with such provisions before commencing the performance of the work of this agreement. 15. INSURANCE The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/aggregate for property damage, and professional liability insurance in the amount of $1,000,000.. Said general liability policy shall name the City of San Luis Obispo as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this agreement. 16. AGREEMENT BINDING The terms, covenants, and conditions of this agreement shall apply to, and shall bind, the heirs, successors, executors , administrators, assigns, and subcontractors of both parties. C�•8 1 17. INDEPENDENT CONTRACTOR The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Consultant nor any employee of Consultant shall be entitled to any benefits . accorded City employees by virtue' of the services provided under this agreement. The City shall not beresponsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Consultant, or any employee of Consultant. 18. WAIVERS. The waiver by either party of any breach or violation of any term, covenant, or condition of this agreement or of any provision, ordinance, or law shall not be deemed to be a waiver of any subsequent breach or violation of the same or of any other term, covenant, condition, ordinance or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this agreement or of any applicable law or ordinance. 19. COSTS AND ATTORNEY'S. FEES The prevailing party in any action between the parties to this agreement brought to enforce the terms of this agreement or arising out of this agreement may recover its reasonable costs and attorney's fees expended in connection with such an action from the other party. 20. DISCRIMINATION PROHIBITED The Consultant, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of, materials or supplies. L,7W 8 21. AGREEMENT CONTAINS ALL UNDERSTANDINGS This document represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral for this project. This document may be amended only by written instrument, -signed by both City and Consultant. All provisions of this agreement .are expressly made conditions, This agreement shall be -governed .by the laws of the State of California. IN WITNESS WHEREOF, City and Consultant have executed this agreement on the_ day and year first above written. CONSULTANT By CITY OF SAN LUIS OBISPO By Mayor Ron Dunin ' Exhibit W CITY OF SAN LUIS OBISPO HATHWAY PUMP STATION DESIGN AND ENGINEERING SERVICES SCOPE OF SERVICES 1. Re-design the Hathway Lift Station to pump from the Downtown Pressure Zone to the Foothill Zone by selecting a replacement pump, providing sketches of the new pump placement in the existing vault, and identifying necessary modifications to the electrical service. 2. Assist the City in obtaining quotations from licensed Contractors to provide and install the new pump and related facilities. 3. Identify what facilities would be needed to fill Reservoir No. 1 directly form the Foothill Zone, rather than off of the High Pressure Zone as is currently the case. This would involve use of and additions to the water system computer model which Boyle is currently calibrating on behalf of the City. C EXHIBIT B Page 1 of 2 FEE SCHEDULE FOR PROFESSIONAL SERVICES Boyle Engineering Corporation (SL) Effective March I 199 Engineers,Planners,Architects,Scientists: Principal $ 95.00 per hour Senior II $ 80.00 per hour Senior i $ 75.00 per hour Associate $ 65.00 per hour Assistant 11 $ 50.00 per hour Assistant 1 $ 45.00 per hour Technical Support Staff: Designer Supervisor $ 65.00 per hour Senior Technician/Senior Designer $ 50.00 per hour Engineering Technician/Designer $ 45.00 per hour Senior Drafter $ 40.00 per hour Drafter $ 35.00 per hour Clerical/TechnIcal Typist $ 30.00 per hour Direct Project Expenses: Reproduction Actual cost + 15% Communication(Mail and Telephone) Actual Cost + 1s% Travel-Automobile-Out of City $0.30 per mile Travel-Other Than Automobile Actual cost + 1s% Subcontracted Services Actual cost + 1s% Computer Services and Computer Aided Design See Separate Schedule (See Page 2) if authorized by the client,an overtime premium multiplier of 1.5 will be applied to the billing rate of hourly personnel who work overtime in order to meet a deadline which cannot be met during normal hours. Applicable sales taxes, If any,will be added'to these rates. Corporate officers and consulting engineer;will be billed at 1.2 times the stated,rate for Principal. Invoices will be rendered monthly. Payment is due upon presentation. A late payment finance charge of 1.5%per month (but not exceeding the maximum rate allowable by law)will be applied to any unpaid balance commencing 30 days after the date of the original Invoice. t I EXHIBITS �. STANDARD RATE SCHEDULE Page 2 of 2 COMPUTER SERVICES Boyle Engineering Corporation Effective March 1, 1990 Intergraph Computer-Aided Design and Drafting (CADD)System Our Intergraph.CADD system utilizes a Digital Equipment Corporation VAX 11/751 computer with 4 megabytes of main memory,919 megabytes of disk memory,floating point accelerator,cache memory,magnetic tape, and a high-speed pen plotter. Graphics workstations have dual 19-Inch high-resolution screens,digitizer table, and menu tablet Unit charges for equipment are as follows: Graphic Workstation $ 21.50 per hour Pen Plotter $ 21.50 per hour Terminal (CRT or Printer) $ 16.50 per hour Microcomputers and CADD Systems Microcomputers includes the IBM PC/XT, IBM PC/AT,AST Premium 286 and 386,and other similar equipment Charges are based on an hourly rate for the computer and standard software plus a resource . charge for special applications software,and special equipment such as plotters and high-resolution monitors. Word Processing System with laser Print $ 12.00 per hour Engineering Computer System and Standard Software $ 16.50 per hour Electrostation Plotter and Computer $150.00 per hour Resource Charge: AutoCAD Computer Aided Design $ 5.00 per hour STAAD III -Structural Design $ 20.00 per hour MicroStation II (Intergraph) CADD $ 5.00 per hour Rand MICAS-Structural Design $ 20.00 per hour Point Une Computer Aided Design $ 5:00 per hour AES HYDRO-Hydrologic Analysis $ 24.00 per hour DAPPER-Electrical Design $ 37.50 per hour .BoyleNet-Water Distrib Analysis $ 5.00 per hour CAPTOR-Overcurrent Analysis $ 27.00 per hour KYPIPE-Water Distrib Analysis $ 10.00 per hour Trane TRACE-HVAC Design $ 29.25 per hour BoyleCOGO-Coordinate Geometry $ 5.00 per hour Carrier HVAC System Design $ 23.25 per hour BDTM -Digital Terrain Model $ 5.00 per hour ROUTE IV-Drainage Design $ 4.50 per hour SWAN-Sanitary Sewer Analysis $ 10.00 per hour GWFM-Groundwater Modeling $ 1450 per hour CONTOURS-Contour Plotting $ 10.00 per hour HP 3000/925 Computer System The Hewlett Packard HP 3000/295 computer has 32 megabytes of main memory, 12 gigabytes of disk memory,a 600 line-per-minute upper-lowercase printer,8 laser printers, magnetic tape and four drum plotters. Seventy-two terminals are connected directly or via telephone lines. Unit charges are as follows: Elapsed Time(terminal, printer,plotter) $ 21.50 per hour Resource Charge.-SURGE Analysis $ 6.00 per minute Outside Computer Services ' �• Charges for outside computer services will be billed at invoice cost plus twenty-five percent ✓ This fate schedule is subject to revision annually. `� ��ly�►�W�IUI A MEETING DATE: NN ���� ► ��� city of San WIS OBispo 7-3-90 - WMags COUNCIL AGENDA REPORT "NUMBBi: FROM: Arno s, Community Development Director; By: Jeff Hoo ssociate Planner SUBJECT: I tallation of temporary additional signage for Embassy Suites Hotel. CAO RECOMMENDATION: Adopt resolution which: l) directs staff to proceed with Sign Alternative 1, and 2) authorizes the CAO to award the contract if the lowest responsible bid is $5,000 or less, and 3) authorizes the Finance Director to fund the project from the Groundwater Well Development account. BACKGROUND Last year City crews installed a water filtration facility adjacent to the Embassy Suites Hotel and State Highway 101. The facility consists of two steel tanks and a pumphouse, and is located next to a private well which is operated by the City under an agreement with the Dalidio family. Its location was selected to minimize the cost of piping, and to facilitate maintenance and operation of the well and filtration unit. The well is currently shut down for repairs; however it normally produces about 550 gallons of water per minute for City use. To meet State drinking water standards, the water requires filtration to remove two contaminants: Tetracloroethylene (PCE) and Tricloroethylene (TCE) . The two 10-foot diameter by 22-foot tall activated carbon tanks remove these organic chemicals and produce potable water to supplement other City sources during the drought. After the tanks were installed, representatives of the Embassy Suites Hotel complained to City staff that the tanks blocked visibility of the hotel's internally illuminated, 10 foot by 30 foot wall-mounted sign facing northbound highway traffic. Staff has met with Embassy Suite representatives, and based on our discussions, prepared the alternatives to resolve the hotel's concerns which discussed below. SIGNIFICANT IMPACTS The Community Development Director has determined that installation of the temporary additional sign is categorically exempt under the City's Environmental Guidelines, (CEQA Section 15301) . Fiscal impact of the project depends on the alternative selected by the City Council, but no significant fiscal impact is likely under any of the alternatives. CONSEQUENCES OF NOT TAKING THE RECOMMENDED ACTION The City is under no specific requirement to install additional signing for Embassy Suites, nor is there a deadline for such action. The City may, however, have some responsibility for (11111TRI11111 city of san lues oBispo SlaMe COUNCIL AGENDA REPORT Staff Report Page 2 providing alternative signage to the hotel for the reduced visibility of the the existing sign due to the filtration tanks. DISCUSSION Community Development Department staff have done a visual survey to determine the tanks' effect on sign visibility. Photographs were taken from several vantage points along the northbound lane of Highway 101 between Los Osos Valley Road and Prado Road. Based on the photographs and field observations, staff verified that the tanks interfere with the sign's visibility starting at about one- third mile south of the hotel, and continue to interfere until motorists are nearly opposite the hotel. Staff met with Sue Vick and Bob Griffin of Embassy Suites Hotel on April 3rd to discuss options for ameliorating the effects of the City's carbon filtration tanks on the hotel's sign. Summarized below are the alternatives which were developed at the meeting. Since the three options have different cost, aesthetic and policy implications, they are presented in terms of "pros" and "cons". Sign Alternatives City staff and Embassy Suites representatives favor Alternative 1 because it: -is of moderate cost; , -ties the sign to the tanks, physically (when the tanks are removed, so goes the sign) ; the City's current well agreement with the property owners expires on May 2, 1992; -doesn't result in the precedent of a new billboard on City land east of the freeway (where there are now none) ; and, -it will do the job without being "more" or "less" advertising exposure than before. With this alternative, the CAO has suggested that the City provide the sign surface, mounted and ready for painting. Embassy Suites would be responsible for painting the sign. Lighting would need to be provided since the existing sign is illuminated. Alternative 1: Tank-Mounted Sign A new 10' x 24' painted plywood sign would be mounted to the south face of the carbon filtration tanks with the text "Embassy Suites" (or "Embassy Suites Hotel") as shown in the attached logo detail, Exhibit "A", and illuminated with ground-mounted spotlights. r� Qkllflllfcity of San Luis OBISPO COUNCIL AGENDA REPORT Staff Report Page 3 PROS - Can use the tanks as the mounting frame for the sign (the tanks have four. mounting brackets on south face; the structural properties of the tanks and brackets would have to be verified for weight and wind loads) . Ties the new sign to the. tanks, so that when the tanks are moved/removed, the sign would also be removed. City already has access to this location; would not involve negotiating new agreements/leases for another off-.site location. Cost would be moderate since the sign could be made of plywood panels and painted with the corporate lettering style of Embassy. Suites. CONS - The sign would be a "cross reader" (read by the driver from across the traffic lanes) which is not as desireable as a "right reader" (a sign on the right hand road side) . However, the existing hotel sign represents the same condition. May draw more attention to the tanks, especially at night (they are now virtually unseen at night) . Could lead to requests to also put signing on the Auto Park way tanks. Could complicate servicing of the tanks -when a carbon change is required; could conflict with the agreement with Dalidio's about use of the site. Alternative 2: Lease Existing Billboard Sign The City would lease an existing billboard south of the carbon filtration tanks along the freeway and change the copy to "Embassy Suites - Next Exit." PROS - Would not require attaching new construction to the existing tanks. Would use an existing billboard and not add another sign either to the tanks (as in option one) or in another location (as in option three) . Cost of re-painting the sign would be minimal. -3 ��i �gl�lll city of san tins oBispo COUNCIL AGENDA REPORT Staff Report Page 4 Would not draw attention to the tanks, especially at night. CONS - May delay the implementation of a solution because the current lease runs until December 1990; to lease the sign for Embassy Suites earlier may involve buying out the remaining lease (if possible) . On-going costs would be very high at about $1,200 per month lease rate. Although a special circumstance, the City's participation in billboard advertising may be seen as an undesirable activity and contrary to City policy which attempts to discourage freeway- oriented signs. Alternative 3: New Billboard sign The City would install a new 101 x 241 billboard on City property adjacent to the bus maintenance facility off the east side of the freeway on Corporation Yard land. PROs - Would not involve property negotiation nor modification to the existing tanks. Could be smaller in size than a "cross reader" sign on the tanks or a billboard on the west side of the freeway. Could be located to minimize visual impact and use the bus maintenance building and existing landscaping as a backdrop. Would be under City's control with respect to termination. Would not draw attention to the tanks, especially at night. CONS - Would put a billboard up where there are now none along the stretch from Los Oscs Valley Road to Prado Road. Would require new construction and provision of electrical service to this location. May give Embassy Suites greater visibility than they had before the tanks were installed. QQIWWIJ► � city of San Luis OBlspo Mii% COUNCIL AGENDA REPORT Staff Report Page 5 Fiscal Impact Until the City receives construction bids, precise costs for each alternative are unknown. Based on staff's experience and on an informal contractor estimate, the cost to install the alternatives is (estimates do not include contingencies) : Alternative Estimated Cost 1 $3,500 2 31500 plus 1,200/month lease 3 7,500 There are no funds currently budgeted for this project. Since the need for the project results from installation of the filtration tanks, staff feels that funding should come from the Groundwater Well Development account (Dept. no. 8743) , Page E-7 of the 1989- _ 91 Financial Plan. The project is relatively minor when compared with other utility projects, and there are adequate funds available in this account to cover project costs. : The Nest Step Once Council gives direction on its preferred sign alternative, staff will request bids from contractors to make and install the sign. If the lowest responsible bid for selected alternative is within the staff-estimated cost, the CAO will award the contract and the sign will be installed after securing the necessary approvals from the property owner and the County Planning Department. If all bids exceed estimates, or if the selected alternative cannot proceed as described above, staff will return to Council to request further direction. Attachments: -Draft Resolution -Vicinity Map -Photos -Exhibit "A": Embassy Suites sign logo -Letter from Embassy Suites RESOLUTION NO. (1990 Series) A RESOLUTION OF THE COUNCIL OF THE . CITY OF SAN LUIS OBISPO AUTHORIZING INSTALLATION OF TEMPORARY SIGNAGE FOR THE EMSASSy SUITES HOTEL AT 333 MADONNA ROAD. WHEREAS, the City has installed a water filtration facility on privately-owned property adjacent to California State Highway 101 and the Embassy Suites Hotel, located at 333 Madonna road; and WHEREAS, the facility is temporarily needed to meet an urgent and immediate need to supplement City water sources during the current drought conditions; and WHEREAS, as a result of installing the tanks, the visibility ' of an illuminated advertising sign. owned and maintained by Embassy Suites Hotel has been obstructed for motorists traveling northbound on State Highway 101; and WHEREAS, the sign owners have objected to the visual blockage of their sign and have requested that the City take action to correct the situation by removing the blockage or providing alternative signage; and WHEREAS, it is the City's intent to provide alternative signage for Embassy Suites Hotel while the filtration facility remains in its present location; NOW, THEREFORE, BE ,IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. INSTALLATION OF TEMPORARY SIGNAGE. That this council, after consideration of public testimony and staff recommendations and reports thereon, hereby directs the Public . Works Director to proceed with installation of signage as described under "Alternative 1" of the Council report dated July 3, 1990 and prepared by Community Development Department staff. The sign shall be removed when the filtration tanks are removed, or on May 2, 1992, whichever comes first. Resolution No. (1990 Series) ! Page 2 SECTION 2. AII' Rok'SATION TO AWARD CONTRACT. The City's Administrative Officer is hereby authorized to award the contract to install the sign if the lowest responsible bid is within staff's preliminary cost estimate .for the project. RECTION 3. FIINDING. The Finance Director is hereby directed to allocate up to $5,000 from the Groundwater Well Development Account to fund project design and construction. On motion of , seconded by and on the following roll call vote: AYES: � NOES: ABSENT: the foregoing resolution was passed and adopted this day of 1990. Mayor Ron Dunin ATTEST: City Clerk * * e • a �t ,� * * * e Resolution No. - (1990 Series) Page 3 APPROVED: ty str ve` Of f 094 C o e Community DeV o ment Director Public works Director Utilities Director jh/D/embassyl.wp s A O t. C- R- PD �r ��r� Sl6� r/irZ l�rJ i I r c�✓ri�ca✓ C/OS- �•��' 10 � r �o� �; op R moo 5 J� v V too• i PF H-18-L H-17-L vicinity Map k� 4- - EMBASSY SUITES.. U H O T E L MEMORANDUM TO: Mayor Ron Dunin and City Council Members FROM: Sue Vick, General Manager Embassy Suites Hotel DATE: May 24, 1990 RE: Options for "Embassy Suites" Sign In response to Mr. Randy Ross's memo, the management of Embassy Suites Hotel has selected "Option One". Option One being a new 10' X 24' painted plywood sign mounted to the South face of the carbon filtration tanks with the text "Embassy Suites Hotel". The management of Embassy Suites Hotel would appreciate further discussion on who would be responsible for painting the new sign. It is our feeling that Embassy Suites Hotel should not have to absorb that expense. Thank you for your consideration. FmbM Suets NOW•333 Madonna W.San Luis obhp.cgibr is 934M 805M"" /j-7•/a f t r- v� �A ,gyp ' '� - � A • -� YY ' s� �!•i.aY�.�y��` � �/may-��lY �j�� � Y Y .. ;. �,�'+}^.�•aii'i4�K�� .�rr 1': i s{�-Y:�ti P a y?$.i n�'t ,a•.-�.`z - -cam. •y2�"i`�.arYv. <iw11"� 4��x�i���Y�—S-. \ T'.t: ! � 4�;� ti� .�hi-7"�JS.S tI• The logo Category U: _ Premiums - The following standards apply to logo usage on premiums such as shirts. hats, pens, portfolios,mugs,luggage tags,candy jars, coupons and other gift items.Because gift items and premiums are designed to be short term or secondary promotional vehicles, guidelines for logo usage on these items are more flexible than for advertising or collateral. EMBASSYpreferred logo treatment . , tn the alternative treatment for premiums is shown here. the logo is•reversed out"in Embassy Suites®Hotel(s); white on any colored back- s U I T E S` the lion and the bar in ground.The logo may also burgundy and the back- appear in black on any color. H O T E L ground is while, cream, or • Note that the logo always gray only stands by itself and is never placed inside a shape.The block used here is merely to demonstrate color usage. EMBASSY The logo can be reproduced �A �ACCl/ M alternative use on glass(or in gold foil.only on leather(or EMBASSY SS 1 plastic)allows the logo to �71L� simulated leather),glass or appear•frosted•on a dear crystal gift items,or corporate +� 7 surface,or to appear dear on SUITES- collateral the V 1 Etem as a whole. E� H O T E L a frosted surface logo must be gold(not bars alone). Size The EMBhJ►71 duced to aasizeelless ft betn 1 to a The�not ttbe reproduced ar YV40 SUITES_ lo width on ►g articles wide p m�premium Items such H O T E L as golf baps,Dom.ate. G -�-1A MEETING DATE: QV1101iilli 00§j city of San LUIS OBIspo 7-3-90 - 4:ooPri 80196 COUNCIL AGENDA REPORT ITEM NUMBER: .�• FROM: William C. Statler, Director of Finance 04�� SUBJECT: FINAL PASSAGE OF ORDINANCE NO. 1171 EXTENDING THE BUSINESS LICENSE TAX TO ALL RESIDENTIAL RENTAL PROPERTIES CAO RECOMMENDATION Give final passage to Ordinance No. . 1171 amending Section 5.04.230(A) of the San Luis Obispo Municipal Code to provide for extending the Business License Tax to all residential rental units. DISCUSSION When the Council adopted Ordinance 1154 controlling high occupancy residential use in November of 1989, they directed that staff return with an amendment to the Municipal Code to extend the business license tax to all residential rental properties. In response to that direction, an ordinance implementing this change was presented to the Council at their June 6, 1990 meeting. The Council approved introducing the recommended ordinance to print at that time, and as such, final passage of Ordinance 1171 is recommended. I Attachment: Ordinance No. 1171 ORDINANCE NO. 1171 (1990 Series) AN ORDINANCE AMENDING SECTION 5.04.230 OP THE BAN LUIS OBISPO MUNICIPAL CODE, EXTENDING THE BUSINESS LICENSE TAX TO ALL RESIDENTIAL RENTAL UNITS BE IT ORDAINED by the Council of the City of San Luis Obispo: Section 1. The enumeration of businesses provided in Section 5.04.230(A), of the San Luis Obispo Municipal Code is amended to read as follows in order to include all residential rental units: Autocamp cabins; Autocourt; Auto - repair, parts, trailer sales or wrecking; Barbershop; Beauty parlor; Campground; Clothing - sale of; Drugstore; Florist; Furniture; Furs; Gift shop; Hardware; Hotel; Household appliances and furnishings; Jewelry; Junk dealer (fixed place of business) ; Lumberyard; Merchant. - general; Motel; Music store; Nursery; Office equipment; Paint store; Pest control (fixed place of business) ; Pharmacy; Planing mill; Residential rental units including rooms, apartments, rooming houses, single family residences and similar uses; Sanatarium; Scooter or motorbike sales; Secondhand dealer; Shoe repairing; Shoes - sale of; Sporting goods; Stationery store; Storage; Theaters, except moving picture; Television sales; and Upholstery. Section 2. This ordinance, together with the names of Councilmembers voting for and against, shall be published once in full, at least (3) days prior to its final passage, in the Telegram-Tribune, a newspaper published and circulated in this City. This ordinance shall. go into effect at the expiration of thirty (30) days after its final passage. INTRODUCED AND PASSED TO PRINT by the Council of the City of San Luis Obispo at its meeting held on the -61h day of _ jimP ff 1990, on motion of Comrilwoman Rapper seconded by Ca mrilman RPiaa and on the following roll call vote: AYES: Cotmcilln ers Rappa, Reiss, Pinard, Roalman, and Mayor Dunin NOES: None ABSENT:None A 1771 Ordinance No. i1jl (1990 Series) ATTEST: rom' Nayor Ron Dunin Q� city e,� APPROVED: 1 y finis ra five icer Y i r McErING QAM- A111 city of San LUIS OBISpo 7-3-50.4:00 PY Imago COUNCIL AGErrEM NDA REPORT NUMeEFt FROM: David F. Romero, Public Works Directgr� 7�ti 41 64 Wayne A. Peterson, City Engineer Prepared by: Barbara Lynch, Engineering Assistant/Traffic* SUBJECT: Revision of Municipal Code Section 10.56.010, Modifying Speed Limits RECOMMENDATION: 'Introduce ordinance to print modifying speed limits on certain city streets or portions thereof. REPORT IN BRIEF: The Engineering division has completed a review of existing speed zones in accordance with California Vehicle Code requirements. The following changes to previously adopted ordinances are recommended: Foothill Blvd. , Ferrini Rd. - California St. Existing Speed Limit - 35 mph Recommended Speed Limit - 30 mph High St. , Higuera St. - Broad St. Existing Speed Limit - 35 mph Recommended Speed Limit - 30 mph Higuera St. , Madonna Rd. - South St. Existing Speed Limit - 35 mph Recommended Speed Limit - 30 mph Higuera St. , Madonna Rd. - Elks Ln. Existing Speed Limit - 35 mph Recommended Speed Limit - 40 mph Johnson Ave. , midway between Iris & Lizzie - San Luis Dr. Existing Speed Limit - 30 mph Recommended Speed Limit - 35 mph S/o Lizzie 25 mph N/o Lizzie Los Osos Valley Rd. , Royal Way - Madonna Rd. Existing Speed Limit - 45 mph Recommended Speed Limit - 35 mph Madonna Rd. , Los Osos Valley Rd. - 200' East of Pereira Existing Speed Limit - 45 mph Recommended Speed Limit - 35 mph -T-� City O� Sd11 LUIS OB1Sp0 COUNCIL AGENDA REPORT Modified Speed Limits Meeting of July 3, 1990 Page Two. Madonna Rd. , 200' West of E1 Mercado - Dalidio Dr Existing Speed Limit - 45 mph Recommended Speed Limit - 35 mph Oceanaire Dr. , Los Osos Valley Rd. - Madonna Rd. Existing Speed Limit - 30 mph Recommended Speed Limit - 25 mph South St. , Broad- St. - Meadow St. & Beebee St. - Higuera St. Existing Speed Limits - 45 mph Recommended Speed Limits - 35 mph Adoption of speed limits on currently unrestricted streets: Buchon St. , Johnson Ave. - High St. Recommended Speed Limit - 25 mph Leff 'St. , Santa Rosa St. - Osos St. Recommended Speed Limit - 20 mph Los Osos Valley Rd. , Calle Joaquin - Higuera St. Recommended Speed Limit - 40 mph Prefumo Canyon, Los Osos Valley Rd. - City Limit Recommended Speed Limit - 35 mph Prado Rd. , Higuera St. - IIS 101 Recommended Speed Limit - 40 mph Tank Farm Rd. , Broad St. - Morning Glory Way Recommended Speed Limit - 40 mph Tank Farm Rd. , Morning Glory Way - Orcutt Rd. Recommended Speed Limit - 50 mph The fiscal impact of implementing the newly adopted speed limits will be minimal. The work required will entail the changing or relocating of signs and will be done by City crews. BACRGROQIID s The State of California Vehicle Code sets guidelines for the establishment of speed limits on city streets. Generally, any street designated as a collector, arterial or thoroughfare must have a speed limit justified by an "Engineering and Traffic Survey". This is a review of road conditions including prevailing speeds, accident records C-f' dill city of san tins osispo COUNCIL AGENDA REPORT -- Modified Speed Limits Meeting of July 3, 1990 Page Three. and any road conditions which are not apparent to the driver. The Vehicle Code requires that these surveys be reviewed and updated every five years. ' As drivers become familiar with these requirements, the police officers have experienced increasing difficulty in court defending the issuance of tickets. To provide a strong basis for the enforcement of city speed limits, the Engineering division has reviewed existing speed limits "and the current speed of traffic on streets which have a. designation other than that of a local street. DISCUSSION: The review includes: 1. A radar survey of the prevailing speeds. This is done when traffic is fairly light so that the speeds taken represent the speed at which drivers feel comfortable driving that particular street. The State has adopted the policy that eighty-five percent of the drivers will travel at a safe speed when not influenced by their fellow travelers. Whenever possible, speed limits should be set at or near this speed to assist in the smooth flow of traffic. We all have different opinions as to how many of our fellow drivers are safe; however, the 85th percentile is the standard used for enforcement purposes. Any speed adopted that is lower than the 85th percentile speed must have some justification. The justification of lower speeds must be based on conditions which are not readily apparent to a driver. 2. A review of the accident records. In some cases accidents are high, indicating drivers are probably not perceiving possible hazards. 3. A review of any unusual geometrics. Steep grades and sharp curves can present limitations in visibility which would make it impossible for a driver to see far enough ahead to react to a hazard in the roadway if he is traveling too fast. After all these things have been considered, the City Engineer makes a recommendation for a speed which will be both safe and enforceable. Tickets issued for violation of speed limits not established in this manner will not be supported by the courts. SPEED LIMIT CHANGES: Several of the formerly adopted speed limits are being recommended for revision. Accident rates shown are expressed as the number of accidents occurring in that stretch of road per million vehicle miles of travel per year. ��7 S city of san Luis osispo COUNCIL AGENDA REPORT Modified Speed Limits Meeting of July 3, 1990 Page Four. Foothill Blvd. , Ferrini Rd. - California St. Existing Speed Limit - 35 mph Recommended Speed Limit - 30 mph Analysis: The 85th percentile speeds range from 30 to 40 mph. The accident rate is 5.0, which is higher than the average of 3.5 for similar streets. We have experienced four times the percentage of bicycle related accidents when we compare this street to the city as a whole. High St. , Hiquera. St. - Broad St. Existing Speed Limit - 35 mph Recommended Speed Limit - 30 mph Analysis: The 85th percentile speeds range from 38 to 40 mph. The accident rate is 7.0, which is higher than the average of 5.8 for similar streets. The safe stopping speed is limited by a vertical curve. near Beach St. Higuera St. , Madonna Rd. - South St. Existing Speed Limit - 35 mph Recommended Speed Limit - 30 mph Analysis: The 85th percentile speed is 32 mph. The accident rate is 7.2 which is higher than the average of 3.4 for similar streets in the city. This portion of Higuera street is closer in nature to the section to the north of it which is zoned 30 mph, than to the south of it which is currently zoned 35 mph. For this reason we are recommending the change in speed zones occur at Madonna rather than South St. Higuera St. , Madonna Rd. - Elks Ln. Existing Speed Limit - 35 mph Recommended Speed Limit - 40 mph Analysis: The 85th percentile speed is 40 mph. The accident rate is 1.0 making the rate about one third that of the city average of 3.4 for similar type streets. For this reason we are recommending the adoption of a 40 mph limit which will result in the elimination of the current 35 mph zone existing between South St. and Elks Ln: Johnson Ave. , midway between Iris & Lizzie - San Luis Dr. Existing Speed Limit - 30 mph Recommended Speed Limit - 35 mph S/o Lizzie 25 mph N/o Lizzie VIII city o� san Luis owpo COUNCIL AGENDA REPORT Modified Speed Limits Meeting of July 3, 1990 Page Five. Analysis: The 85th percentile speed is 42 mph. The zone to the south of this' section is a 35 mph limit justified by the limited visibility of the street's alignment. The zone to the north of it is a 25 mph limit, again justified by alignment and a higher than average accident rate. This intermediate 30 mph zone does not appear to be necessary and we are recommending Lizzie as the new dividing line between zones. Los Osos Valley Rd. , Royal Way - Madonna Rd. Existing Speed Limit - 45 mph Recommended Speed Limit - 35 mph Analysis: The 85th percentile speed is 40 mph. The accident rate for this stretch is 6.6 which is above the average of 3.5 for similar streets in the city. Madonna Rd. , Los Osos Valley Rd. - 200' East of Pereira Existing Speed Limit - 45 mph Recommended Speed Limit - 35 mph Analysis: The 85th percentile speed is 40 mph. The accident rate is 5.3 which is above the average of 3.5. Madonna Rd. , 200' West of El Mercado - Dalidio Dr Existing Speed Limit - 45 mph Recommended Speed Limit - 35 mph Analysis: The 85th percentile speed is near 40 mph. The existing speed limit boundaries are reflective of the pre-widened condition of Madonna Rd. To better reflect the nature of the street, engineering is recommending the current 35 mph zone, which starts at Higuera St. , extend half a block to Dalidio to provide a continuous zone through the shopping area. Oceanaire Dr. , Los Osos Valley Rd. - Madonna Rd. Existing Speed Limit - 30 mph Recommended Speed Limit - 25 mph Analysis: The 85th percentile speeds range between 34 and 38 mph. The accident rate is 9.9, quite a bit higher compared to the average of 5.8 for similar streets. South St. , Broad St. - Meadow St. & Beebee St. - Higuera St. Existing Speed Limits - 45 mph Recommended Speed Limits - 35 mph � icity of san Luis oBispo WIGn COUNCIL AGENDA REPORT Modified Speed Limits Meeting of July 3, 1990 Page Six. Analysis: These are currently adopted as part of the 45 mph zone for the remainder of South St. The 85th percentile speeds are 42 mph and 38 mph. The accident rates are 3.1 and 5.2. Near Broad St. the rate is near the average of 3.5, however, the percent of injury accidents is double that of City totals. Near Higuera St. ,, -the rate is above the average. NEW SPEED LIMITS: Certain arterial streets have never had a speed limit adopted for them. Buchon St. , Johnson Ave. - High St. Recommended Speed Limit - 25 mph Analysis:. This is a designated collector street, residential- in nature with considerable private driveway access. The 85th percentile speeds range from 26 mph to 30 mph. The 'accident rate is 5.8 which is average for similar streets. Theme are a larger percent of speed related accidents than the citywide average. Leff St. , Santa Rosa St. - Osos St. Recommended Speed Limit - 20 mph Analysis: Leff is a local street and does not require adoption of a speed limit for the enforcement of a 25 mph limit. This particular block of Leff, however, is unusually steep as well as narrow near the intersection of Santa Rosa. The Vehicle Code allows the city to adopt a speed below the 25 mph minimum when these conditions exist. At the request of local residents the engineering department has investigated the area and determined that a limit of 20 mph is appropriate for adoption. Los Osos Valley Rd. , Calle Joaquin - Higuera St. Recommended Speed Limit - 40 mph Analysis: This is a designated arterial street. It is currently posted for 35 mph although there is no basis for this posting. The 85th percentile speed is 45 mph. The accident rate is 4.2, which is about average compared to other similar streets. The alignment of the road over the freeway limits the safe speed to 40 mph. Prefumo Canyon, Los Osos Valley Rd. - City Limit Recommended Speed Limit - 35 mph Analysis: This is a designated arterial street with limited access. The 1i��IU city of san Luis oBispo MoGs COUNCIL AGENDA REPORT Modified Speed Limits Meeting of July 3, 1990 Page Seven. 85th percentile speed is 37 mph. The accident rate is 1.1 compared to an average of 3.5 for similar streets. A study for a comfortable speed for the curvature in this section is between 30 - 35 mph. Prado Rd. , Higuera St. - IIS 101 Recommended Speed Limit - 40 mph Analysis: This is a designated arterial street. The 85th percentile speed is 38 mph. The street has an accident rate of 0.6 which is low compared to similar streets which have an accident rate of 3.5 and does not have a lot of driveway activity. Tank Farm Rd. , Broad St. - Morning Glory Way Recommended Speed Limit - 40 mph Analysis: Tank Farm is a designated arterial street. The 85th percentile speed is 40 mph in this stretch and accident rate is 1.6 which is average compared with other similar streets. It is currently posted for 40 mph based on the prevailing speeds. Tank Farm Rd. , Morning Glory Way - Orcutt Rd. Recommended Speed Limit - 50 mph Analysis: This is a designated arterial street with limited access and connection with a rural county road. The 85th percentile speed is 50 mph and there have been no accidents since the street opened in late 1988. STAFF CONCURRENCE: The Police department has reviewed the proposed changes in speed limits and supports the engineering recommendations. FISCAL IMPACT: The fiscal impact of implementing the newly adopted speed limits will be minimal. The work required will entail the changing or relocating of signs and will be done by City crews. ALTERNATIVES: If the ordinance is not adopted, posted speed limits will be enforceable only where current engineering and traffic surveys support the previously adopted limits. Any reductions in speed limits currently proposed will not occur. - j city ®F San LUIS OBISp0 COUNCIL AGENDA REPORT Modified Speed Limits Meeting of July 3, 1990 Page Eight. RECOMMENDATION: Introduce ordinance to print modifying speed limits on certain city streets or portions thereof. speeds/bl Attachments : Draft Ordinance Proposed Ordinance C� ORDINANCE NO. (1990 Series) AN ORDINANCE OF TSE CITY OF SAN LUIS OBISPO REVISING TITLE 10, CHAPTER 10.56 OF THE MUNICIPAL CODE BE IT ORDAINED by the Council of the City of San Luis Obispo as follows: SECTION 1. Section 10.56.010 of the Municipal Code is hereby amended as follows: SECTION 10.56.010 MODIFICATION OF STATE SPEED LIMIT ON ' CERTAIN STREETS OR PORTIONS THEREOF - SIGN ERECTION. It is determined upon the basis of an engineering and traffic survey that the speed otherwise permitted by state law upon the following streets does not fall within reasonable or safe limits under the conditions found to exist upon such streets. It is declared that the prima facie speed limit shall be as set forth in this section on those streets or parts of streets herein designated when signs are erected giving notice thereof: Speed Limit Name of Street and Portion Affected (Miles Per Hour) BDC0 x t .... . .....•...w.w:rtttro+caa>.tw..:w.;ow..V..,.......wn rkvttt'w'w.t ... :u2:•....�wAa:.w.: and H . std CALIFORNIA BLVD. between Phillips Lane 35 and Foothill Boulevard CHORRO STREET between Walnut Street 30 and Foothill Boulevard ELKS LANE between Higuera Street 35 . and Prado Road eet-3i Blvd. FOOTHILL FOOTHILL BOULEVARD between Ferrini Road 40 and the westerly City limits 9- 9 Ordinance No. (1990 Series) Page Two. Speed Limit Name of Street and Portion Affected (Miles Per Hour) FOOTHILL BOULEVARD between Ferrini Road 3.5 and California Boulevard n: GARDEN ALLEY 10* GRAND AVENUE between Slack Street 35 and Monterey Street HIGH STREET between Higuera Street 3. and Broad' Street HIGUERA STREET between Mgene MOM Street .30 and 4� filgt >' HEGUERh STREET between Seuth Street and Elies Bone HIGUERA STREET between wee 40 laonnai32oa and Prado Road HIGUERA STREET between Prado Road 45 and south City limits &7G1R;SG?; AVENUE between Seet-Aeriy eity Limits and as .l midway between L 7 d Tris Streets, Blecie and Tris Streets and San Emis Briye end`�Sonterey�� �z�e: LAUREL LANE between Johnson Avenue 30 and Southwood Drive LAUREL LANE between Southwood Drive 40 and Oryc�utt Road X11 y.�S yy .xYY'A�'`�•i?�ii.� ?�e{�p:.w..�f7a�"1�1"i��;�i,�.,. .. w�R :i .,. .r ...a,: r '. 4` :"r �� IAS OSOS VALLEY ROAD between Had6nna Read and 45 northerly City limitsKjq ' Ordinance No. (1990 Series) Page Three. Speed Limit Name of Street and Portion Affected (Miles Per Hour) a,}::... '�. ,.:.13.II►��S x �Q1�t�::o�.`,,. C�t)'nTlr`x{;, � MADONNA ROAD between Higuera Street and a paint 35 290 feet west of -eaile zTea m� I�•C:V•Qtiy:.}is_iiR�:i'/.i::il.:4ijvinv:is:j}A•ij.iin.\.}:v:ni}:}:::F.A:..:}Y;v,.Y.}}'.i:.}:.\ii;:i::4i}'i is Q::.. 'i�::(::'v'?�j:j:{•FWjii:� .T�iv'y.:f n 3Qi[Ll a ,pQlf2t�Z0� e �<:e�S�;\ '��:o�e'�e:lr� : � • `` €mem--a-feint 289—feet wet e` � 1/t1��V I�c }: > a +�iy{° �V'.'i�'��i�f�w�T,v�.. '• •.;�Lee v�t''ou �..i�;• a1�' ealle c7eaquin t-- —Ee-s G-988 Valley Read STREETMARSH between-Hique-0a Street andNipeme Street 3 g between Nipeme-8tweet and x7ohnsen Amenue MONTEREY STREET, between U. S. 101 30 and Santa Rosa Street OCEANAIRE DRIVE between Madonna Road . 33 and Los Osos Valley Road ORCUTT ROAD between Broad Street 40 and Johnson Avenue OSOS STREET between Leff Street 30 and Buchon Street PATRICIA DRIVE between Foothill Boulevard 30 and Clover Drive PISMO STREET between Broad Street 30 and Higuera Street {RO�+.D b"e�#te �E'�;:;. •,r}}.. ... A�, :;;,j`:j::• }nV�eW:C Jl Y \; 4 u.Yt t •' '. . :vi}v {}}.. ij U� YY:::v. :faro , RANGI A BRFa between Verde-Brive andBread Street I I � Ordinance No. (1990 Series) Page Four Speed Limit Name- of St`r�eet. and Portion Affected (Miles} Per Hour) �.�i�I3M0"4"CANYON���� ��3!! '• Ll ° � F.>f:Y.+V,:y .+Y. ��w SAN LUIS DRIVE between.Johnson Avenue 30 and California Boulevard SANTA BARB)�RA AVENUE between South Street 35 and Osos Street I's . AY♦+hA �iM 1♦ I�k� r"�a,ct. y�'W�t�n�:r:a��"...i�.w:'.a.��'•,�'fkcw��aauw.,.xawv�•��,,.r SOUTH STREET between Broad Street 45 and Hiquera A dO".'• Street A$arn'ARYiSf.Rw:�R.a>:al�f(>b.R)wCSL�"f�' ^a: ..v.v..........v:......................... .rcn.v. r,xwxnv.., OII 'H 'SfiREET bet een H� zt$M.x ' Y;y:..y a c' t ° }ud(dCioH'kL:`.:h ,,:m.:ttmaaro:' :-0a• y�.j}'y' .k fy�'f{:y�:'Xy'C`y'�..''�.YY: � � Via� G we lii'**�11/i♦'Mii�_N �Ti'G ?FC fy{ 'ff:•> `f4t� �!�Y.<:.f�:`Y,O.� �vy<m � ., w.b:�.:.CL,,;,. . +.w.., ::.:'aa:::c....aw:a..s:.. :.9.6�.�;viCa:.Wui::✓mw»n.:f>. .. . d L3rc.'tiZ'�,fi�p�:fX auu,,..,„,a.,:.aw.�Y.NtAwNA.w:HwGS.ypop ALL ROADS IN CITY PARRS 15* *Speeds set by other than engineering speed studies. SECTION 2. A summary of this ordinance, together with the ayes and noes, shall be published, at least five (5) days prior to its final passage in the Telegram-Tribune, a newspaper published and circulated in said City, and the same shall go into effect at the expiration of thirty (30) days after its final passage. A copy of the full text of this ordinance shall be on file in the office of the City Clerk on and after the date following introduction and passage to print and shall be available to the public. — � ORDINANCE SYNOPSIS ORDINANCE NO. (1990 Series) On , the San Luis Obispo City Council voted to to introduce Ordinance No. (1990 Series) , which adopts speed limits on certain city streets. The Council must vote again to approve the ordinance before it can take effect. That action is tentatively scheduled for at a regular City Council meeting to begin at 7:00 P.M. in the Council Chambers of City Hall, 990 Palm Street. Copies of the complete ordinance are available in the City Clerk's office of City hall, 990 Palm Street. For more information contact Barbara Lynch in the Engineering Division at 549-7190. Pam Voges,, City Clerk bll/leg-draft /f.9-�3 ORDINANCE NO. (1990 Series) AN ORDINANCE OF THE CITY OF SAN LUIS OBISPO REVISING TITLE 10, CHAPTER 10.56 OF THE MUNICIPAL CODE BE IT ORDAINED by the Council of the City of San Luis Obispo as follows: SECTION 1. Section 10.56.010 of the Municipal Code is hereby amended as follows: SECTION 10.56.010 MODIFICATION OF STATE SPEED LIMIT ON CERTAIN STREETS OR PORTIONS THEREOF - SIGN ERECTION. it is determined upon the basis of an engineering and traffic survey that the speed otherwise permitted by state law upon the following streets does not fall within reasonable or safe limits under the conditions found to exist upon such streets. It is declared that the prima facie speed limit shall be as set forth in this section on those streets or parts of streets herein designated when signs are erected giving notice thereof: Speed Limit Name of Street and Portion Affected (Miles Per Hourl BUCHON STREET between Johnson Avenue 25 and High Street CALIFORNIA BLVD. between Phillips Lane 35 and Foothill Boulevard CHORRO STREET between Walnut Street 30 and Foothill Boulevard ELKS LANE between Higuera Street 35 and Prado Road FOOTHILL BOULEVARD between Ferrini Road 40 and the westerly City limits FOOTHILL BOULEVARD between Ferrini Road 30 and California Boulevard C-9•�� Ordinance No. (1990 Series) Page Two. Speed Limit Name of Street and Portion Affected (Miles Per Hour) GARDEN ALLEY 10* GRAND AVENUE between Slack Street 35 and Monterey Street HIGH STREET between Higuera Street 30 and Broad Street HIGUERA STREET between Marsh Street 30 and Madonna Road HIGUERA STREET between Madonna Road 40 and Prado Road HIGUERA STREET between Prado Road 45 and south City limits JOHNSON AVENUE between Orcutt Road 35 and Lizzie Street JOHNSON AVENUE between Lizzie Street 25 and Monterey Street LAUREL LANE between Johnson Avenue 30 and Southwood Drive LAUREL LANE between Southwood Drive 40 and Orcutt Road LEFF STREET between Santa Rosa Street 20 and Osos Street LOS OSOS VALLEY ROAD between 45 the northerly City limits and Royal Way LOS OSOS VALLEY ROAD between Royal Way 35 and City limits (south of Madonna Rd. ) IAS OSOS VALLEY ROAD between City limits 4. 0 (Calle Joaquin) and Higuera Street MADONNA ROAD between Higuera Street and 35 Dalidio Lane Ordinance No. (1990 Series) Page Three. Speed Limit _dame of Street and Portion Affected (Miles Per Hour) MADONNA ROAD between Dalidio Lane 45 and a point 200 feet east of Pereira Drive MADONNA ROAD between a point 200 feet east of 35 Pereira Drive and Los Osos Valley Road MONTEREY STREET between U. S. 101 30 -- and 0 :and Santa Rosa Street OCEANAIRE DRIVE between Madonna Road 25 and Los Osos Valley Road ORCUTT ROAD between Broad Street 40 and Johnson Avenue OSOS STREET between Leff Street 30 and Buchon Street PATRICIA DRIVE between Foothill Boulevard 30 and Clover Drive ��� PISMO STREET between Broad Street 30 and Higuera Street PRADO ROAD between U.S. 101 40 And Higuera Street PREFUMO CANYON ROAD between Los Osos Valley Road 35 and the City limits SAN LUIS DRIVE between Johnson Avenue 30 and California Boulevard SANTA BARBARA AVENUE between South Street 35 and Osos Street SANTA ROSA STREET between Marsh Street 2.5 and Walnut Street SOUTH STREET between Broad Street 35 and Meadow Street SOUTH STREET between Meadow Street 45 and Beebee Street Ordinance No. (1990 Series) Page Four Speed Limit Name of Street and Portion Affected (Miles Per Hour) SOUTH STREET between Beebee Street 35 and Higuera Street TANK FARM ROAD between Broad Street_ 40 and Morning Glory Way TANK FARM ROAD between Morning Glory Way 50 and Orcutt Road ALL ROADS IN CITY PARKS 15* *Speeds set by other than engineering speed studies. SECTION 2. A summary of this ordinance, together with the ayes and noes, shall be published, at least five (5) days prior to its final passage in the Telegram-Tribune, a newspaper• i published and circulated in said City, and the same shall go into effect at the expiration of thirty (30) days after its final passage. A copy of the full text of this ordinance shall be on file in the office of the City Clerk on and after the date following introduction and passage to print and shall be available to the public. 9 Ordinance No. (1990 Series) Page Five INTRODUCED AND PASSED TO PRINT by the Council of the City of San Luis Obispo at a meeting on the day of , 19908 on motion of , seconded by and on the following roll call vote: AYES: NOES: ABSENT: MAYOR ATTEST: APPROVED: City Administr tive Officer bll/leg-draft by Original agenda re t from 6/6/90 meeting. TING DATE: "��1111IIII�I1011§l city of San lUMEE 1S OBISpo 7/3/90 - 4:OOPM NORZO COUNCIL AGENDA REPORT n`°"NUMBER: / FROM: Arnold Jonas, Community Development Director PREPARED BY: Judith L utner, Associate Planner 0 SUBJECT: Consideration of policy to allow government offices in areas of the city other than the three Land Use Element - designated locations. CAO RECOMMENDATION: Adopt a resolution that 1) Allows government offices not requiring significant public contact and not related to civic, social services, or health functions to locate where convenient within the city, and where consistent with general plan policies, as can private offices with similar functions; and 2) Initiates a zoning text change allowing government agency offices and meeting rooms in the C-S and M zones, with an administrative use permit or subject to the "office PD" requirement for those zones. (The purpose of the zoning text change is to enable government offices not related to civic, social services, and health functions, and not having significant public contact, to locate in these zones. ) DISCUSSION Backcround The city has received requests to allow governmental offices in locations other than the "tri-polar" areas (civic center, Prado-So. Higuera, and General Hospital) designated in the General Plan. The requests come from an increased demand and a lack of available office space within the current boundaries of those areas. On May 1, the council discussed how best to retain the integrity of the tri-polar concept, while providing space for these offices. The council concluded that the city should remain the government seat for the county, and voted 3-2 to support allowing government offices that are not related to tri-polar uses, and that do not require significant public contact, to locate in areas where private offices may locate. The council also supported a zoning text change that would allow non-tri- polar government offices in C-S or M zones, with certain restrictions. Concerned with the possible interpretations of "significant public contact", the council asked staff to return with a revised resolution that defines "significant public contact". Some of the applicants who were present at the study session have asked for clarification of the zoning text amendment supported by the council. Staff has also prepared a revision to the zoning regulations chart for the council to review and MEETING DATE: ��1@city of San Luis OBISpo ITE ONaZe COUNCIL AGENDA REPORT "''NUMBER: Government offices Page 2 modify if necessary. EVALUATION 1. "Public contact" definition. Councilmembers were concerned about allowing governmental agencies outside the "tripolar areas", if this dispersal would mean that citizens would have to travel throughout the city to attend to government business. The council upheld the policies in the Land Use Element that say that government offices should be grouped together, to eliminate unnecessary trips, either by employees or by members of the public. Therefore, it was important to the council that "significant public contact" be defined carefully in the resolution allowing governmental offices outside the tripolar areas. Staff offers the following definition, which is repeated in the resolution: Significant public contact: An agency that requires significant public contact has primary functions that require members of the general public to come to its offices for services or to meet legal requirements. Examples of agencies involving significan' public contact are: Department of Motor Vehicles, Employmem Development Department, City Planning Department, and the Department of Social Services. Examples of agencies that do not have significant public contact, but may have significant contact with other agencies or private businesses, include the Regional Water Quality Control Board, the Department of Fish and Game (which doesn't have a local office) , and Cal Trans. Staff suggests the council consider the attached resolution and determine if it meets the intent of the council's action. 2. Boning test change. The council also endorsed a text change in the zoning regulations. Questions have come up about specifically what the text change would allow. Does the council endorse: a) A text change that would allow non-tri-polar government offices that do not have significant public contact in the C-S and M zones, with an administrative use permit, b) A text change that would allow non-tri-polar government offices that do not have significant public contact in the C-S and M zones, as part of a large-office PD, or c) A text change that would allow both a) and b) above? ����I j�IIIII��III�I�II�I�II "J f „ MEETING GATE: city or san tins OBISPO iCOUNCIL AGENDA REPORT ITEM NUMBER: Government offices Page 3 Staff is recommending that the regulations be changed to allow option c) , providing for both approval methods. The administrative use permit and planned development processes would be used to assure that the types of offices allowed are consistent with private offices in similar situations, that no tri-polar uses are allowed, and that offices with significant public contact are not allowed. The attached chart from the Zoning Regulations has been modified to reflect this recommendation. Staff has also moved the "government agency offices and meeting rooms" category in the zoning chart to the "Offices" section, so that all offices are grouped together. RECOMMENDATION Adopt a resolution 1) Allowing government offices not . requiring significant public contact and not related to civic, social services, or health functions to locate where convenient within the city, and where consistent with general plan policies, as can private offices with similar functions; and 2) Initiating a zoning text change allowing government agency offices and meeting rooms in the C-S and M zones, with an administrative use permit or subject to the "office PD" requirement for those zones. Attached: Draft resolution Draft Zoning Regulations chart amendment CRESOLUTION NO. (1990 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ADOPTING A POLICY TO ALLOW CERTAIN. GOVERNMENT OFFICES IN AREAS WHERE PRIVATE OFFICES CAN LOCATE, WITH CERTAIN LIMITATIONS BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. Findings. That this council, after consideration of staffrecommendations and reports thereon, makes the following findings: 1. The city's general plan land use element specifies that government offices related to civic center, social services, and health functions should locate in three areas of the city, defined in the element. 2. Some government offices do not fall into the above three categories. � i SECTION 2. The City Council determines that 1. An agency that requires significant public contact has primary functions that require members of the general public to come to its offices for services or to meet legal requirements. Examples of agnecies requiring significant public contact are the Department of Motor Vehicles, the Employment Development Department, the city or county Planning Department, and the Department of Social Services. 2. An agency that does not require significant contact with the general public may have significant contact with other agencies or private buinesses. Examples include the Regional Water Control Board, the Air Pollution Control District, the Department of Fish and Game, and Cal Trans. 3. Government offices not related to tri-polar functions, and not requiring significant public contact, may locate where similar private offices can locate, consistent with general plan policies and zoning regulations. m SECTION 3. Zoning initiation.. Thecouncil hereby initiates a zoning text change to allow non-tri-polar O government offices, that do not have significant contact with the general public, to locate in the C-S and M zones, consistent with regulations for private offices. v y Resolution No. (1990 Series) Government offices Page 2 On motion of seconded by and on the following I roll call vote: AYES: NOES: ABSENT: the foregoing resolution was passed and adopted this day of , 1990. Mayor ATTEST: City Clerk APPROV c City A inistrative officer C tt Community Dev 1 pment Director s i 7bGle 9- Uses,Mowed by Zone R-L I R-2 R-31 R41 CIOS. Oil PF C-N C-C C-R C-T C-S M Educational conferences(see Section 17.OSOIOH) D D D D Electronic game amusement anter PC PC PC PC Employment agencies A D AM A Equipment rental A A Exterminators and fumigators A A Feed stores and farm supply sales PC A A Florists A A A Fraternities and sororities PC PC Gas distributors-containerized(butane, propane,oxygen,actetylene,etc) D A Government agency corporation yards PC A A High occupancy residential use D D Home business(see Section 17.08.010) Homeless shelters(see Section 17.OS.110) PC PC PC PC PC PC PC PC PC PC Hospitals PC PC Hot tubs-commercial use PC' PC PC D PC PC Insurance service-local A A/D A Insurance services-regional office AID A Laboratories(medical,analytical) i PC A A A Laundry/dry cleaner -cleaning plant A A -pickup point A A A PC A A -self-service A A A PC D Libraries PC A7 D A A•AIIMvd D-Direesoraappraalmquited PC•Plannin=oommissionapprm-alrequinW /VDDireetor'sappewaloapouiWttooeanoredabove Tie director shall determine it a proposed.unlisted Weis similar to a lined ttse.Numbeeed tunes ate at end a dwi 4-E �_�. ' a li 9-Uses Allowed bj, .1i 1 R-1 R-2 R-3 11-41 C/OS vet PF C-N C-C C-R C-T C-S hi Manufacturing-food,beverages;ice; apparel;electronic,optical,instrumcn- tation products;jewelry,musical instru- ments,sporting goods;art materials D A _ Manufacturing-basic metals,chemicals, building materials,fabricated metals, textiles,paper and cardboard;machin- ery,transportation equipment PC Mineral extraction(see Section 17.OS.020) PC PC PC PC PC PC PC PC PC PC PC PC PC Mobile home parks PC PC PC PC I Mobile home as construction office(see Section 17.08.010C) D D D D D D D D D D ID D D Mobile homes as temporary residence at building site(see Section 17.08.01017 A A A A A A A Mortuaries D D A Motels,hotels,bed and breakfast inns A A A i Museums PC D A Nightclubs,discotheques,etc.(see Chapter 5.40,Adult Entertainment Establishments) D D D Offices(contractors)-all types of general and special building contractor's offices A I JAID, A Ata Ata Offices(engineering)engineers and industrial design A A/D A Dto to Of' ca6cen��nCBrl+rlg�c30V'-N � e td ergo:+nee rs a:.irlc]t,��{ria1 desrgr>, rb � D D � D I jj C>ffics� C�vrr-rnu^rrerst� � � � .: i i -?Ivrn— lip I i I r�G D L� 'D , ! Io 10, Offices(professional)attorneys,archi- tects,counselors,medical services, accountants,investment brokers,realtors, appraisers A A/D A to to Organizations(professional,religious, political,labor,fraternal,trade,youth, etc)offices and meeting rooms D D A D A/D A D Parking(as a principal use) PC" D" PC° DO D° Dt' Parks A A A A D A D A A A Pharmacies A A A A-Allowed D-Diteetor'sapprovalrequired PC-Planningcommissioeapprovalrcquired AID-Director's approval on ground nooralloWedabae The director sAall determine it a proposed,unlisted use is similar to a listed use.Numbered notes am aat end of elan 45 / /�j 15.Use permit review shall consider that the C-S zone is primarily intended to accommodate uses not generally suited to other commercial zones because of noise,truck traffic.visual impacts and similar factors. A use permit may he approvedonlywhenthechurchwillnotlikelycauseunreasonablecompatibilityproblemswithgateincorpk ibfuture sero commercial uses is the vicinity. Use permit conditions may include measures to mitigate incompatibility. 16. Use permit review of government offices must include consideration of the following: * Public service. Offices that are primarily customer-serving should be located with other related public-serving offices. * Non-related agencies. Agencies unrelated to the tri-polar services, as defined in the general plan, should be allowed to locate where appropriate for a similar private use. Review should include review of consistency with general plan policies. (Ord.1128-1(part),1988;Ord. 1124-1 Fit.A(part),1988;Ord. 1122-1 Esc-A(part),1983;Ord. 1110. 1 Esc.A.193S; Ord. 1103- 1 Est.A(2), 1987;Ord. 1102- 1 Ex A(14).(15).1987;Ord- 1038- 1 Ex A(3), 1987;Ord. 1087-1 Ex.A(1), 1987;Ord. 1085-1 Ex.A(part),1937:Ord. 1058-1,1986: Ord. IMS 2.3.1984: Ord. 1006- 1(Part), 1984: Ord.946 -4,1983; Ord.941 - 1 (part),1932: prior code-9202.8) t�:$�ii?iyl;• OCK)1!;iri%: '�'y v.- •Y:::•:{�{::;}T:i':�'y v:�:T:•. .Sv1 •:.�fat4:v.., ,.:••.i'ii:: .�•.�. .+'}•::}[.ti:<tir,:::]i•.titi44j;:; .. ..+,?''.LS. ..:i;%:-..;. �-•'�F ;r: `.�.: ::?r,.,>•--.c•?d3".- �. ..e;: ..�.�'.JF't'f``�;� rf':'••::.. J.v •_�• STATE OF CALIFORNIA—BUSINES%TRANSPORTATION ANO riOUWNG AGENCY GEORGE DEUKMEJIAN,Governor DEPARTMENT OF MOTOR VEHICLES _^r1 y FIELD OPERATIONS DIVISION j.I.,'_•�"1 f�•1IL7 f.(i N, 3190 So Higuera San Luis Obispo, CA 93401 June 27 , 1990 'RECElVE0 CITY CLERK SAN LUIS�}St5P0.CA City Council of San Luis Obispo Mayor Ron Dunin PO Box 8100 San Luis Obispo, CA 93403 Honorable Mayor Dunin and City Council Members: We have been located in the Government Complex in San Luis Obispo for four years. I have found this location meets the needs of the community. It is easy to give directions to, and is easily accessible to the freeway. There is also public transportation; the bus stopping in front of the EDD office. •Many members of the public travel to this complex to take care of their business, in many instances they visit several of the agencies . This cuts down on the congestion normally encountered in many other areas of the city. I have found that there is more cooperation between agencies . we are closely related to Hdusing Community and Development . . it is easy to send customers from one agency to another . . it is only a few steps away, I utilize their FAX machine when a need arises , as we do not have one at our location. EDD works closely with us when we test for future openings . . once again the proximity is advantageous . Planning is an integral part of a successful organization . . San Luis Obispo needs to continue to plan, organize, and implement sound policy . If I can clarify my position any further , please contact me . Sincerely , *Ch=as dkon by Lead Persson Rg7by: I\ it t'C .Lois Castagnetto XlyAtty. Manager T Le pir FO 6(REV.3M WnNG AGENDA DAT E -3-f 0 ;c N1 # - #-oaP June 28 , 1990 The Honorable Ron Dunin , Mayor City of San Luis Obispo City Hall RECEIVED 990 Palm Street San Luis Obispo , CA 93401 IV g �co� CIT ''Y RK SAN LUIS O SFO,CA Dear Mayor Dunin: RE: GOVERNMENT CENTER S. HIGUERA STREET As a manager of a government agency - Social Security Administration, I feel it is preferable that government agencies be co-located as much as possible. This approach benefits both the public and the agencies. The public is benefited by having agencies located in a central place - thus eliminating driving , parking problems, etc . Agencies benefit in that we have quick and easy access to each other (we deal with each other extensively and share many of the same clientele) . The location on S . Higuera is close to. the freeway , bus lines, and has adequate parking . I certainly feel it is advantageous to maintain this area as the "government center" for San Luis Obispo. ince ly , Mrs . Martha E . Dreke a=Denotes action by Lead Person 1 F20 nd by: • ncil ,ryAtty. u3 Claik-ung. �a MEETING AGENDA 6 DATE _e ITEM # Serving the People of California June 27 , 1990 RECEIVED JU14 2 9 199A CITY CLERK Mayor Ron Dunin SAN LUIS OBkW.CA and City Council Members 990 Palm San Luis Obispo , CA 93401 Dear Mayor Dunin and Council Members : I would like to make a statement of support for the concept of having a governmental center. There is merit in grouping governmental service providers together , as many clients frequently need to access more than one agency at a time. Having a central location with good freeway access, parking, and bus service ensures convenience and cost effectiveness for clients. Thank you for allowing me to comment on this matter. Sincerely , OSam t$riLod Form Norie Placak Fwrfow Field Office Manager "noi1 �o dcatr may. dA� JUNms'2 91990 s SAN LCIg c�°K� ( U OBISPO,CA 3196 S. Higuera, San Luis Obispo, CA 93401 (805) 544-9050 Employment Development Department — OE 8000 REV.2 12-871 MEETING AGENDA D"` 7: -9a R R M D E S I G N G R O U P ` Architecture•Plammig•Euginecring•Interiors June 28, 1990 COPIESTO: Mr. John Dunn ❑•Dmotm Action ❑ FYI City Administrator Rr C-di Er CDD DR a CAO ❑ FEN.MR. City of San Luis Obispo CACAO ❑ FM CFEEF 990 Palm Streetd�+rrMNEY ❑ FvDUL San Luis Obispo, CA 93401 CLERx/oR1Q ❑ POLIUal ❑ mcafr Tr--At.i ❑ Rrc m& Q CiF?L5 ❑ LYnLDIR Re: Government Office Locational Policies rc ❑ FicF Issue on July 3, 1990 Council Calendar Dear John: On behalf of my client, Walter Brothers Construction Company, as well as on behalf of myself, a professional planner and citizen who has followed and dealt with this issue for some time, I want to put into simple perspective our client's position regarding the Council's consideration of policies that would once again allow the dispersal of government office uses outside the tri-polar concept currently contained in its general plan. Walter Brothers Construction Company has forwarded to you -- perhaps inundated you -- with a lengthy documentation on the history and success of the City's tri-polar policy. All the letters, graphs, lists, and statements contained in these materials have no doubt been useful to you. But their sheer volume has probably numbed you to our simple position. Our position on this matter is as follows: 1. A current tri-polar policy should be maintained and expanded by increasing the size of the region covered by each of the poles; thereby providing for and protecting governmental uses in logical, localized, and identifiable areas in the community as government space needs increase. 2. Historically, the City's government office locational policies have been a critical part of the City's General Plan since 1977, and any change to those policies or any reconsideration of them should be accomplished through the comprehensive General Plan Update cur[ently being undertaken by the City. In this way, the City can incorporate environmental, public service, and planning concerns as well as studies relating to the City's future economic development that are now only C becoming apparent or available. SCENE JUL 4 1990 ,o_6 South Higuera Strect,San Luis Obispo,California 93401 CITY COUNCIL 8051543-1794 SAN LUIS OBISPO, CA Mr. John Dunn Page 2 June 28, 1990 3. In the short to mid-term, facilities at the current South Higuera government office complex are or can be made to be adequate to handle government office demand as demonstrated in the attached 5-year government office space projection. 4. Long-term needs for government expansion could be handled by expanding the Prado-South Higuera "pole" to the west across San Luis Creek to create a new government office complex on the extensive vacant lands in this area (see the attached photo). In this way, a comprehensive, well-planned government office complex could be sited and become a focal point of improvement of this portion of the community. Centering on San Luis Creek, a new "Mission Plaza South" could be created with pedestrian bridges connecting a new government office complex on the west side of San Luis Creek with the Walter Brothers Complex Ccurrently on the east side of the creek. Such a complex would be readily accessible from the freeway and integrated transportation programs could be devised as a condition to future leases and developments. This concept should be given serious consideration by the City in the context of its General Plan update and by the County before it irrevocably decides to build its new Social Services building on the site they have selected. 5. If for some reason the Council is determined to loosen up the tri-polar policies and allow government offices to proliferate the effect of which is demonstrated on the attached map in other locations around the community, we would have no choice but to formally request that the City relax the government use restrictions on the O-S zoning currently covering the Walter Brothers property to allow private sector entities to locate thereon, including utility company operations. O Mr. John Dunn Page 3 June 28, 1990 We hope this makes our position clear. We look forward to expanding upon these points at your meeting of July 3rd, so please call if you have any questions. Sincerely, RRM DESIGN GROUP No T. Keith Gurnee Senior Vice President Director Planning Di ' on OAttachments v/kg-offic.prd C' �\ ' I J ,_.. a:_.�.-__ .. •�� i �i i`� ------------- EXISTING "POLES" "C-S" DISTRICT "M" DISTRICT 1 _- "O" DISTRICT i 1 , 1 1 � 1 ; 1 1 , 1 1 I 1 1 1 1 1 , �• c i L ` � 1 1 1 ! .r -- N SCALE 35W W CITY LIMIT UNE----- ',' POTENTIA. AREAS FOR GO�TERNMENT OFFICES? CHARLES 1. WALTER CENTER 5-YEAR PROJECTION OF AVAILABLE. LEASE SPACE FOR GOVERNMENT OFFICES 140 128,360 S.F. TOTAL cowsov� 120 SPAQ A V AIIAH2 100 W Y..1 i� 80oAA < C 70,000 S.F. W.r Paw Q v O L 60 I to ' 58,360 S.F. PRAUZCTM 40 4 5 6 f 20 A 0 0 0 1990 1991 1992 1993 1991 1995 NEW CONSTRUCTION PROTECTED VACANCIES TOTAL SPACE AVAILABLE NEW CONSTRUCTION A. 10/91 15.000 SF. 2ND.FLOOR ADDITION TO BLDG. IV B. 7/92 30.000 SF- BUILDING IX-2-STORY OFFICE BUILDING ON CORNER LOT W/ UNDERGROUND PARKING. C. 1 /.95 25,000 S.F. REMODEL AND ADDITION TO BLDG. I PROJECTED VACANCIES C1. 4/90 800 S.F. OFFICE SPACE 2. 9/90 440 S.F. OFFICE SPACE 3. 3/91 5800 SF. OFFICE SPACE 4. 10191- 30.000 S.F. COUNTY SOCIAL.SERVICES OFFICES S. 12/92 1150 S.F. OFFICE SPACE 6. 10/93 170 S.F. OFFICE SPACE ft7. 4/94 12,000 S.F. OFFICE SPACE 8. 7/95 8,000 S.F. OFFICE SPACE MAY BP.AS UTP.AS 10/93 EXISTING."POLE" POTENTIAL AREA FOR: CAL. TRIPOLAR EXPANSION 1 LN � 1 -,t c I: 1 ADMINISTRATION & COURT'S I , I HEALTH SERVICES LAGLWA LAKE, S L VICES&' E�—GENCIES. ri �L t p� + A SCALE V.35W � w CRY UMR LINE:----- TRIP®LAR CONCEPT '��-•' s'r•:- ...►•wr••-a�1!:.7a4a ter— .___ _ _ _.. _ _ _ 5 - -w � E 't r� Y��•'x 'i� ;!Y ww� COMMUNITY AERIJAL SUBJECT PROPZRTY 2 Prado Road 9 Swm et Drive-In Movie Theatre 3 U.S. Highvmy 102L 10 Higuera,Commerce Para s Centraa Downtown Busincam r •t 5 Cal Poly State University n2 Misc. Light Endurtrial or u' 9• • r.. Madonna Maze/Central .a. a :13 Residential. Condominimn &SPR 4 Cemetery 15 Madonno Inn NICHOLSON • GEORGE EET€NG AGK., J.K. George GALLO Ray A. Gallo DATE � ITEC! # Michael G. Collins COMM- Shauna Sullivan SULLIVAN i I Timothy L. Wilkerson :��,N ,�,„, �•l ' Kim Marie Herold Jan Howell Marx Rom reply to: Los Osos Office F1Ct0 1_1 hVs7rlmc 77q July 3j 1990 ..3.�Po''a ny: ECEIV � J U !!Cfw Afty. IybU iifCWW ,;,< o:,� Mayor Dunin s4",crne Up"' ca �`� ' QS i) /r_-_` San Luis Obispo City Council 990 Palm Street San Luis Obispo, CA 93406 0­1 OL '- H Re: Pacific Coast Center (Agenda Item 7/3) Dear Mayor Dunin and San Luis Obispo City Council Members: This law firm represents Marshall Ochylski who is seeking confirmation of the Community Development Director's previous interpretation that governmental engineering office use by non-tri-polar related agencies such as the California Regional Water Quality Control Board is an authorized use in the Pacific Coast Center under its special use permit. . It is our opinion that the use of the premises by a private or governmental engineering firm is authorized. under the approved use permit in this unique C-S-S Zone. The Regional Water Quality Control Board's relocation within the City from its Laurel Lane location to the Pacific Coast Center complies with the City tri-polar concept and General Plan in that agovernmental institution "may restructure or redistribute local facilities, providing no substantial new employees and additions are created. " (Article 8, Sec. C) Although the use permit granted by the Planning Commission specifically authorizes uses such as engineering and architects by right (no permit required) , our clients chose to obtain an interpretation by the Planning Director pursuant to City Ordinance 17.02.040 which authorizes the Director to interpret any zoning ambiguities. On February 1, 1990,. the then acting interim Director, Randy Rossi found an engineering use by governmental offices such as Caltrans would be acceptable in that the use would not generate a great deal of public visitation and is not a user serving governmental office. No appeal of that interpretation was timely sought nor brought before the Planning Commission. 2238 Bayview Heights Drive 800 Quintana Road 694 Santa Rosa Street P.0.Box 6129 P.O. Box 2040 P.O. Box 12710 Los Osos, CA 93412 Morro Bay, CA 93442 San Luis Obispo, CA 93406 (805)528-3351 (805)772-5687 (805)544-3351 FAX(805)528-5598 FAX(805)772-2006 GEORGE - mGAW COLLINS- SULLIVAN u Liw ax mason Page 2 Pursuant to 17 . 22 . 010, the zoning "regulations are intended to permit similar types of uses within each zone. The Director, subject to the appeal procedures of Chapter 17 . 66, shall determine whether uses which are not listed shall be deemed allowed or allowed to subject use permit approval in a certain zone. " Our client followed this avenue of interpretation to assure no misunderstanding and we submit the director' s interpretation is final. We are concerned that any contrary interpretation would operate to regulate "users" as opposed to use. "Use" is defined in the zoning ordinance at 17. 04.450 as the activity for which land or buildings are designed, occupied or maintained. It does not mean an interpretation or approval of the person or entity conducting the activity. In other words, the use or activity rather than the user, is what is subject to approval. Unfortunately Pacific Coast Center's attempt to confirm approval has become mired . in reinterpreting and redefining whether the authorized use can be conducted by a governmental entity or only a private company. Although, we respect the City Council's effort to reconcile its zoning so as to avoid any future confusion or degradation of tri-polar areas, we submit there should be no confusion with regard to this allowed use in this unique, special use zone. Since the proposed zoning text changes are merely "clean-up" action recommended by the staff to clarify that certain government offices although allowed are not specifically listed as allowed in the zoning regulation in a C-S or M-zoned planned development, this "clean-up" action should have no impact on this approved special use (as opposed to planned development) . Therefore, in our opinion it is not necessary to revise the zoning ordinance in order to "bless" Pacific Coast Center's lease to the California Regional Water Quality Control Board. We respectfully request that the City Council verify that its actions on this agenda item requesting a zoning text changes act as no deterrent to the immediate leasing by Pacific Coast Center to the Regional Water Quality Control Board. We respectfully request specific direction from the council immediately GEORGE _ mGALO COLUNS- SULUUAN a law amFxxxxxi Page 3 authorizing the California Regional Water Quality Control Board's relocation to the Pacific Coast Center as an acceptable use under the current use permit. Thank you for your consideration. Very truly yours, GEORGE GALLO COLLINS SULLIVAN I'lkliva. Shaunna SLS:llw sls;pccl Original agenda rpnort from 6/6/90 meeting MEETING DATE: (111 �1P11 f l city of San LUIS OBISp0 7/3/90 - 4:00 PM MENi iv 0I COUNCIL AGENDA REPORT NUMBER: FROM: Arnold Jonas, ommunity Development Director PREPARED BY: Glen K tteson, Associate Planner SUBJECT: Water allocations for projects which change. CAO RECOMMENDATION By motion, give staff direction on any preferred changes from current procedures. DISCUSSION The city's Water Allocation Regulations limit development according to relationships between water supplies and water use. Following the regulations, staff must decide whether an allocation is needed and whether one is available when a building permit is applied for. Some projects have allocations reserved for them because they submitted applications for planning approval by a certain date. According to the regulations (Section 17.89.060 G and H) and the Administrative Interpretations endorsed by the council (Item 11) , transfer of site ownership has no effect on the allocation. However, if a building-permit application or a valid building permit expires, or a different project is proposed, the allocation is forfeited. The council approved these rules to (1) discourage submittal of plans simply to "lock up" a water allocation, and (2) make available to other applicants who were ready to proceed those allocations which otherwise could be held indefinitely for a project that was not being pursued, regardless of the intent of the original applicant. Staff has understood the council's previous direction to be: a , water allocation must be assigned to a specific project at a specific site, not just a project which could be built anywhere, or a site which could have any project with equivalent water use. In order to apply this rule to the wide range of proposals which are submitted, staff has been using the "new application" test to decide when project differences are simply revisions or a new project: A project in the planning-review "pipeline" retains its eligibility for a water allocation if changes can be accommodated as plan revisions; however, if the original application is denied or an applicant proposes something sufficiently different to require a new application, the eligibility for water allocation is lost. A building-permit application retains its water allocation (or place in line for future allocations) if changes can be accommodated as plan revisions; however, if the building- permit application or a valid permit expire, or an applicant Ia► �� city of San LUIS OBISpo COUNCIL AGENDA REPORT proposes something sufficiently different to require a new application, the water allocation is forfeited. Several applications, mostly single-family residences, have lost water allocations as a result of expired permits or a new owners desire to build a different dwelling. In some cases, new projects proposed on the sites of "expired" projects would have the same or less water use than the previous project. Some, it could be argued, are "more attractive" or "more what the city wants." However, to be fair and to avoid becoming involved in quality-of-project issues or in judging applicant's intentions, staff has consistently followed the "new application" test. At the April 17, 1990, council meeting, a citizen protested the application of this test to his recently created lot and a proposed house. He, or a possible new owner of the lot, wanted to build a conventional house, while a water allocation had originally been assigned to a dwelling atop a three-car garage. The revised project would require a new building permit and thus would, under current regulations, lose the water allocation. He correctly pointed out that the new owner could achieve his objective by exercising the current permit, and then making substantial remodels and additions (which are exempt from needing allocations) , and that the water-use consequences would be the same. Council asked staff to return with an outline of possible responses to this issue. ALTERNATIVES Staff sees two basic options: 1. Continue to follow the "new application" test based on the adopted regulations and administrative interpretations. Applicants wanting to build different projects still would have to wait for allocations or obtain offsets (retrofits) . 2. Amend the regulations so that once an allocation is assigned to a project at a site, the site retains that equivalent allocation as credit toward any future proposal. (As a variation, allocating to sites could be limited to single- family residential lots.) If the council prefers this option, staff will return with an ordinance for introduction at a future meeting. Staff would advise against trying to carry out this option simply through a directive from the council to interpret the regulations differently in a certain case or class of cases. Staff sees no compelling reasons to choose either option. No significant fiscal or environmental impacts are expected to -2 MI1�1!14111 city of San LUIS OBISpo ShbMs COUNCIL AGENDA REPORT result from either option. Following the current regulations will result in slightly less water use by new projects and more retrofitting, but quantified estimates are not available. Following the current regulations also may result in construction of some projects less desired by applicants or the city, simply to avoid loss of valuable water allocations. Staff knows of some projects that probably will not be built as originally approved, but preparing an inventory of such projects, even at one point in time, is not feasible. ATTACffiUMS Water Allocation Regulations Section 17.89.060 parts G and H Administrative Interpretations #1 gmD: ward-cc.wp 3 Water Allocation Regulations 17.89.060 \_\ B. Total. water allocations from the general categories of reserves shall not exceed a two percent increase in the then-current July 1 safe annual yield during any year from July l to June .30. (For the period July 1, 1988, through June 30, 1989, this limit shall be 147.1 acre-feet. ) C. Affordable housing applications shall be allocated water from the general residential category until that reserve is exhausted, after which such applications shall be eligible for allocations from the affordable housing reserve. During any July the City Council may reassign all or part of any unused reserve from the affordable residential category to the general residential category, upon determining that there is no foreseeable need for the amount to be reassigned. D. Projects in the special category shall be eligible for allocations only from the special reserve, until the special reserve is depleted. Once the special reserve is depleted, such applications shall be eligible for allocations from remaining categories, in the order complete construction permit applications are received. E. Developments with components in exclusive categories which O cannot feasibly be separated must obtain any required water allocation for each applicable category. F. No project shall be .allocated more than fifty percent (50%) of the available reserve within the appropriate category, Provided that upon request by an applicant and upon finding that a larger allocation to the certain project would further the intent of these regulations, the Council may permit a larger portion of the available reserve to be allocated to that project. For the purposes of this section, "project" means the smallest, whole development. approved as a single discretionary action .by the. city, including the construction within the area of a certain parcel map, tract map, planned-development, use permit, .or architectural approval. "Project" does not include an entire specific plan area. G. A water allocation shall be forfeited upon expiration of any building permit application or any valid building permit, or extension thereto, approved by the Chief Building official. The Chief Building Official shall consider lack of water available for allocation a valid reason to extend a building permit application, without payment of additional fees. H. An allocation shall not be transferred from one site or development to another, but it may be otherwise transferred among parties. C I. Despite any provision of these regulations to the contrary, after June 30,. 1989, there shall be no allocation of water (� Administrative interpretations Water Allocation Ordinance The following arc administrative interpretations related to the Water Allocation Ordinance. 1. Water allocations arc awarded to a specific project on a specific site. If either the project or the site change, any allocation shall be forfeited. Minor modifications to a project which has received an allocation may be approved by the Director. Substantial modifications to a project, as determined by the Director, shall result in forfeiture of an allocation and require resubmission as a new project. In general, all discretionary planning permits and architectural review approvals must occur before submission of an application for a construction permit and eligibility for a water allocation. The only exceptions shall be the following: a. For projects in a new subdivision, construction permit applications may be accepted after tentative map approval and prior to final map approval. The construction permit shall not be issued until final map approval. b. Projects which need an administrative use permit for yard, height, or fence height exceptions or administrative exceptions for parking or driveway standards. ) If such administrative exceptions are necessary, the staff shall advise the applicant accordingly and the project proponent must apply for all necessary exceptions within 30 days. If an application for the exceptions is not submitted within 30 days, any allocation shall be forfeited. If the exception is not granted, the applicant shall have 60/days in which to modify the project to otherwise meet standards. if after 60 days, a modified project meeting standards is not submitted, any allocation shall be forfcitcd. +. For new projects replacing existing uses, the allocation necessary for the existing use shall be credited to the new project. When computing the amount of water to be credited, only the most recent use on the site shall be considered. 4. New projects on vacant lots which had a use which was demolished or abandoned after January 1, 1987, shall be credited with the water allocation for the demolished or abandoned_ usc. , Yd Y.c i. 5. If the low and moderate income reserve is not used in any year, and is rc-allocatcd into the general residential reserve for the next year, that amount shall be in addition to the 2% of SAY allowed for that next year. Similarly, forfeited allocations shall be added to the reserves immediately and, if originally allocatcd in a different year, shall be in addition to the 2% of the SAY allowed for the present year. uI Or�ig/ina(l� agen% report from 6/19/90 meeting. "'�IIIIII�I IN "J METING DATE: CI '� oF san lugs osisP� 7/3/90 --4:o0PM COUNCIL AGENDA REPORT ITEM FROM: Ren Hampian, Assistant City Administrator *o� Prepared by: Alison Lloyd, Administrative Analyst Oma. SUBJECT: Consideration of a request by the Economic Opportunity Commission to the City for $120,000 to operate the Homeless Shelter Program for FY 1990-91. CAO RECOMMENDATION: Approve and authorize the Mayor to execute a contract with the Economic Opportunity Commission to operate the homeless shelter program subject to the following key terms: 1. Minimum contribution to be no less than $100,000; maximum contribution to be no greater than $120,000 depending upon need and other conditions. 2. The first installment for FY 1990-91 to be contingent upon approval of EOC,1s "Cost Containment/Revenue Enhancement Plan" 3. Contract to be extended on an annual basis by the CAO, _ subject to amount not exceeding $120,000 and Council budget appropriation. 4. Financial and other reports to be submitted to City on a monthly basis. DISCUSSION: Background On May 1, 1990, the City Council approved an additional funding request by the Economic Opportunity Commission (EOC) in the amount of $16,808 to meet a cash deficit of $33,616 to operate the homeless shelter program for the remainder of the current fiscal year. EOC requested the same level of support from the County which was approved on May 8. The deficit was attributed to the 1989-90 budget which was understated because it did not include construction/site preparation costs, and was based on providing shelter services to an average of 35 persons per night. When EOC submitted their additional funding request to the City, they also indicated that they would need $120,000 to operate the homeless shelter program for FY 1990-91. This represents a $20,000 increase from the budget appropriation for FY 1990-91, and a $3,192 increase from the $116,808 actually expended for FY 1989-90. EOC believes the additional funding is necessary to operate the program for 1990-91. EOC is also requesting $120,000 from the County. 111i►iO city of San lues OBispo MiS COUNCIL AGENDA REPORT Council Agenda Report Page Two The funding increase is based on the number of homeless persons requiring shelter services, and the need to have adequate staffing to comply with the use permit requirements for the Orcutt Road site. Section 2 of the City's Use Permit states that the program will include provision of qualified supervisors at the rate of one for the site, plus one for each ten persons beyond twenty. The budget for 1989-90 was based on providing services to an average of 35 persons per night. However, an average of 45 persons required shelter services nightly. During the months of December and.January it was necessary for EOC to implement a lottery system which resulted in turning away homeless people for the first time. EOC has anticipated that the shelter will provide services to an average of 54 persons per night during FY 1990-91. To ensure that staffing requirements are adequately met and cost efficiencies achieved, EOC expanded the position of Homeless Services Supervisor to full-time and the rate of pay from hourly to salaried. EOC is confident that their budget for FY 1990-91 has included all anticipated expenses and sources of funding. Review of FY 1990-91 EOC Budget Request Staff requested that EOC review the homeless shelter program budget to try to identify specific items or services which could be reduced or eliminated. EOC complied with staff's request, but determined that the FY 1990-91 budget is based on the actual costs of operating the homeless shelter program and is not overstated. As such, they were unable to reduce the amount of their request. Cost Containment/Revenue Enhancement Strategies As part of their funding request, EOC outlined several methods which they will pursue or have pursued to contain the costs of operating the homeless shelter program and generate additional revenue: 1. EOC - will approach each city within the County to request contributions for the existing homeless shelter program and to solicit assistance in expanding the program to both the north and south counties. EOC is currently working with the Housing Authority to obtain Housing and Urban Development funding to establish a transitional shelter in the City of Atascadero. 2. EOC has submitted a proposal to the Hope Foundation in an attempt to obtain foundation monies. �'�►�� Il� �p� city of San LUIS OBISpo MlaMe COUNCIL AGENDA REPORT Council Agenda Report Page Three 3. EOC will use the media to film a Public Service Announcement to appeal to the community for assistance. EOC believes that once the general public is aware of specific ways in which they can help the homeless, private donations will increase. 4. EOC's professional planning staff will work with the County's Homeless Services Coordinator to pursue jU available grant funding. 5. EOC will apply for a Department of Energy grant to pay the services of an outside consultant to provide them with technical assistance regarding further cost containment and revenue enhancement methods. EOC staff has received approval from their Board of Directors to implement the cost containment and revenue enhancement strategies listed above. City Monitoring of FY 1990-91 Homeless Shelter Budget To enable the City to monitor the budget, the contract between EOC and the City clearly defines each agency's responsibilities with respect to the homeless shelter program. Exhibit A of the contract stipulates that EOC will provide the City with three monthly reports which are described below: 1. Administrator's Report This report will include a brief synopsis of the program's activities for the reporting period, in narrative form. The report will include information regarding the services or programs provided, as well as any changes that have occurred or are expected to occur. 2. Financial Report This report will include a financial statement for the reporting period which will include an itemized listing of expenditures, a complete income statement, and balance sheet. In addition, any overages and shortfalls will be thoroughly explained. 3. Statistical Survey This report will include the number of clients served, their cities of origin, the nature of the services 3 city of San tuts OBlspo nia; COUNCIL AGENDA REPORT Council Agenda Report Page Four provided, the number of days each client received services, and any other statistics relevant to the operation of the program. Payment Schedule/Funding "Ceiling" In addition to these requirements, the contract states that the City's total contribution for the fiscal year will be dependent upon EOC,s ability to demonstrate that the program has met its cost containment/revenue enhancement objectives successfully. The payment schedule included in the contract states that the City"s contribution for the fiscal year will be divided into four installments. The first installment of $30,000 is contingent upon EOC providing the City with a Cost Containment/Revenue Enhancement Plan for 1990-91, no later than August 1, 1990. The second and third installments of $30,000 each will be paid no later than ten working days after the last day of each quarter, provided that EOC has submitted the monthly reports for the reporting period as required. The fourth and final installment for the fiscal year will be no less than $10,000, but no more than $30,000, provided that EOC has demonstrated to the reasonable satisfaction of the City Administrator that the program has achieved the goals and objectives that were outlined in the Cost Containment/Revenue Enhancement Plan submitted during the first quarter. The specific amount will depend upon actual needs projected through the end of the fiscal year, but in no case shall be greater than $30,000. Thus, it is possible that the fiscal year cost to the City will be less than $120,000, depending upon MCA's cost containment and fund raising success. Finally, the agreement explicitly states that the City's total contribution to the homeless shelter program shall not exceed $120,000, which is the maximum limit of financial support, or "ceiling" that the City will contribute to this program. Staff recommends establishing a ceiling in order to increase predicatability for both the City and EOC. Given the City's total level of support for social services (over $208,000 in 1989-90) , and other General Fund pressures, some limit must be established. The agreement has been drafted to allow for extensions approved by the CAO, subject to the same terms (including the $120,000 ceiling) and Council appropriation of funds through the annual budget process. Conclusion Taking into consideration the difficulties that have beset the homeless shelter program during the first year of operation, staff ..7 me*M L/ A� II city of san suis osispo MOMS COUNCIL AGENDA REPORT Council Agenda Report Page Five has evaluated the merits of EOCI's request for $120,000. Staff affirms that the 1990-91 budget is based on the actual costs of operating .the homeless shelter program. In addition, the terms of the 1990-91 agreement between the City and EOC insure that the level of financial support is contingent upon the City's satisfaction that EOC has managed its fiscal responsibilities effectively. As such, staff believes that EOCFs request for $120,000 to operate the homeless shelter program for 1990-91 merits consideration and approval by the Council. FISCAL IMPACT: Approval of the contract for up to $120,000 to operate the homeless shelter program for FY 1990-91, will increase the City"s total contribution by $20,000. A total of $100,000 was proposed for this program as part of the 1989-91 Financial Plan, page D-67. With Council approval, the additional funds will be incorporated into the revised 1990-91 budget to be adopted by the Council on July 3, 1990. ALTERNATIVES: 1. Deny EOC's request for $120,000 to operate the homeless shelter program for FY 1990-91 and limit the City's maximum limit of support to $100,000. However, 1989-90 budget was understated. Staff has determined that the 1990-91 budget has been based on the actual costs of operating the program. In addition, the terms of the 1990-91 contract between the City and EOC are very specific with respect to the conditions for payment. For these reasons, staff does not recommend this alternative. ATTACXXENTS: 1. Contract 2. Exhibit "A" 3. EOC Request For FY 1990-91 Funding 4. FY 1990-91 Budget AL\eocrpt C WS CONTRACT FOR SERVICES U This contract dated is made by the City of San Luis Obispo (City) and the Economic Opportunity Commission (EOC), to provide temporary shelter- for the homeless. WITNESSETH: 1. The term of this agreement shall be July 1, 1990 through June 30, 1991. 2. Terms of Funding shall be as follows: $100,000.00 total payment, payable as follows: $30,000.00 on or before the first day of the second month of the first quarter in the current fiscal year. $30,000.00 no later than ten (10) working days following the last day of the first quarter in the current fiscal year. $30,000.00 no later than ten (10) working days following the last day of the second quarter in the current fiscal year. $10,000.00 no later than ten (10) working days following the last day of the third quarter in the current .fiscal year. In addition, the EOC shall be entitled to performance funding, subject to the terms of paragraph 5 below, not to exceed $20,000.00 which shall be payable on or before the last day of the current fiscal year. 3. Sheltering Services shall be established and maintained as follows: a. Sheltering Services shall be available from the first day of the fiscal year through the end of the last day of the fiscal year. b. Sheltering Services shall be maintained for up to 54 persons per night, unless additional parking spaces are provided in accordance with the City"s use permit requirements. c. Sheltering Services shall be in a location or locations as designated by EOC, based upon the needs of the person being sheltered. ATTACHMENT NO. 1 e46:1 d. The EOC agrees to comply with all City and/or County ordinances and regulations while providing Sheltering -' Services. Compliance shall include but not be limited to zoning regulations. 4. This contract establishes a relationship which provides for payment for services to an independent contractor. Notwithstanding the terms and conditions specified in paragraphs 5 and 6, the EOC is free to conduct its program without interference by the City. As such, the EOC is neither an agent, employee or joint venturer of or with the City. 5. Performance funding shall be paid on or before the last day of the current fiscal year, provided that the EOC satisfactorily complies with the performance evaluation standards in Exhibit "A", incorporated herein by reference. 6. Terms and conditions of the contract are as follows: A. Workers' Compensation Insurance The EOC certifies that it is aware of the provisions of the Labor Code of the State of California, which require every employer to be insured against liability for workers compensation or to take self-insurance in accordance with the provision of that code, and it certifies that it will comply with such provisions before commencing the performance of the work of this contract. B. Insurance At the request of the City, the EOC shall provide proof of comprehensive liability insurance ($1,000,000) , satisfactory to the City. Proof of Coverage and Endorsements 1. Certificates of Insurance In addition to obtaining and maintaining the insurance described above, the EOC must furnish the City with properly executed certificates of insurance prior to commencement of work under this contract. Such certificates shall: a. clearly evidence all coverage required, including specific evidence of a separate endorsement naming the City as an insured. (This requirement does not apply to Workers' Compensation) . b. indicate whether coverage provided is on a claim made or occurrence basis. C. provide that such insurance shall not be materially changed, terminated or: allowed to expire except on 30 days prior written notice to the City. d. provide that the EOGs insurance is primary as respects the City, its officers, employees and directors. Any insurance or self-insurance maintained by the City, its officers, employees or directors shall be excess of the EOG s insurance and shall not contribute with it. ee be signed by an authorized representative of the carrier. C. Obligation to Maintain Insurance Coverage The EOC agrees to the requirement that such insurance shall be maintained during the entire term of contract if an occurrence policy form is used. If a claims made . policy is used, coverage shall be maintained during the contract term and for a period of extending 5 years beyond the contract date. The EOC shall replace such certificates for policies expiring prior to completion of work under the contract and shall continue to furnish certificates 5 years beyond the contract term when the U EOC has a claims made form(s) . D. Failure to Maintain Insurance If the EOC, for any reason, fails to maintain insurance coverage which is required pursuant to this contract, the same shall be deemed a material breach of contract. The City, .at its sole option, may terminate this contract and obtain damages from the EOC resulting from said breach. Alternatively, the City may purchase required insurance coverage and without further notice to the EOC, the City may deduct from sums due to the EOC any premium costs advanced by the City for such insurance. E. Indemnity and Hold Harmless Provision The EOC agrees . to indemnify and hold the City, its officers, employees, and directors, harmless from any liability imposed for injury (as defined by Government. Code Section 810.8) , whether arising before or during the entire term of the contract spelled forth in this contract or in any manner directly or indirectly caused, occasioned or contributed, or of anyone acting under the City's direction or control or on its behalf, or of the EOC, or of anyone acting under the EOC'.s direction or control or on its behalf in connection with or incident to, or arising out of the performance of the contract. It is the intent of the parties that the EOC will indemnify, defend and hold harmless the City, its officers, employees, and directors from any and all claims, demands, costs, suits or actions as set forth above, regardless of the existence or degree of fault or negligence, whether active or passive, sole or concurrent, on the part of the City or of anyone acting under its direction or control or on its behalf. This indemnity and hold harmless provision, insofar as it may be adjusted to be against public policy, shall be void and unenforceable only to the minimum extent necessary so that the remaining terms of this indemnity and hold harmless provision may be within public policy and enforceable. F. All payments due by the City under paragraph , 2 are conditioned upon the EOC obtaining and expending additional funds equal to or greater than the City"s contribution, from sources other than the City or the County of San Luis Obispo. Such funds may include but are -not limited to grants and private donations. The City reserves the right to withhold all or a portion of the payments covered herein if the EOC fails to meet this obligation. G. The City Administrative Officer may . unilaterally terminate this contract at his sole discretion, upon thirty (30) days written notice to the EOC. Any funds not paid pursuant to paragraph 2 above shall revert to City upon said termination H. Any amendments to this contract shall be in. writing and signed by both parties. This document represents the entire and integrated agreement between City and the EOC and supersedes all prior negotiations, representations, or agreements, either written or oral. This document may be amended only by written instrument, signed by both City and the EOC. All provisions of this contract are expressly made conditions. This contract shall be governed by the laws of the State of California. 7. This contract may be extended on an annual basis for an additional one year period(s) , upon approval of the City Administrative Officer, subject to the same terms and conditions contained herein, and subject to the approval of a City Council budget appropriation as described in the Cityfs Financial Plan. 8. No discrimination shall be made in the employment of persons under this contract because of the race, color, national -� origin, ancestry, religion or sex of such person. U If the EOC is found in violation of the nondiscrimination provisions of the State of Consultant Service Agreement California Fair Employment Practices Act or similar provisions of federal law or executive order in the performance of this contract, it shall thereby be found in material breach of this contract. Thereupon, City shall have the power to cancel or suspend this contract, in whole or in part, or to deduct from the amount payable to the EOC the sum of Two-hundred-fifty Dollars ($250) for each person for each calendar day during which such person was discriminated against, as damages for said breach of contract, or both. Only a finding of the State of California Fair Employment Practices Commission or the equivalent federal agency or off icer, shall constitute evidence of a violation of contract under this paragraph. 9. All notices required hereunder shall be made as follows: CITY: City Clerk P.O. Box 8100 San Luis Obispo, CA 93403-8100 EOC: Economic Opportunity Commission 880 Industrial Way San Luis Obispo, CA 93401 Dated this day of , 19_ IN WITNESS WHEREOF, the parties hereto have executed this contract by their proper officers duly appointed: The Economic Opportunity Commission, A Non-Profit Corporation: By The City of San Luis Obispo, A Municipal Corporation: Mayor Ron Dunin City Administrative Officer `J PERFORMANCE EVALUATION STANDARDS A. EOC will submit to the City of San Luis Obispo a Cost Containment/Revenue Enhancement Plan on or before August 1, 19 . The plan will outline the specific goals and objectives EOC will pursue during the fiscal year to control the costs and generate additional revenue to operate the homeless shelter program. The Plan will be subject to the approval of the City Administrator. The amount of the fourth and final installment which shall be no less than $10,,000. and no more than $30,,000 shall be contingent upon the City Administrator's reasonable satisfaction that EOC has met the specific goals and objectives of the Cost Containment/Revenue Enhancement Plan. The specific allocation will also be determined based on a staff assessment of actual need. EOC will provide the City of San Luis Obispo with monthly program reports, which shall be due no later than 10 (ten) working days after the last day of each month. These reports shall include the following information: 1. ADMINISTRATOR'S REPORT This report will include a brief synopsis of the activities for the reporting period, in narrative form. The report will includea, statement describing activities (including specific fund raising efforts) , services or programs provided, any changes that have occurred during the reporting period, and any projected changes expected during the subsequent reporting periods. 2. FINANCIAL REPORT This report will include a financial statement for the reporting period. The statement must include an itemized listing of the expenditures for the period and the expenditure of City of San Luis Obispo funds. A complete income and expenditure statement, and a balance sheet must be included. Shortfalls and overages will be thoroughly. explained. Any additional documents which are germane to the financial position of the program will also be included. 3. STATISTICAL SURVEY This report will include the number of clients served, their cities of origin, the nature of the services provided, the number of days each client received services, and any other statistics relevant to the operation of the program. The nature of services provided to each client shall be defined as food, shelter, clothing, or a combination thereof and shall be summarized as such on the report. P EC20MIC OPPORTUNITY COMFIISSION OF SAN LUIS OBISPO COUNTY, INC. Request for Funding for FY 90-91 Homeless Shelter Program AMOUNT REQUESTED: $120,000.00 PURPOSE OF FUNDING: Support of Operations (Food program and direct service staff) Funding Request The DOC is requesting that the City of San Luis Obispo once again be a partner with the County of San Luis Obispo, BOC•and the community at large in supporting the Homeless Shelter Program for FY 90-91. The $120,000.00 requested from the City is 20% above the original request for FY 89-90, and $4000.00 in excess of the actual City contribution to'shelter operations for FY 89-90. The complete projected operating budget for FY 90-91 is attached, and you will see that the breakdown of anticipated share of cost is as follows: BBC: $157,340.00 (39.6$) City of SIA: $120,000.00 (30.2%) County of SIA: $120;000.00 (30.2%) $397,400.00- (100.0%) Anticipated Increase in Population The FY 89-90 budget was predicated on an average nightly population at the shelter of 35. As we've all become aware, that estimation was inaccurate. Actual nightly census has averaged 45, with December and January seeing us turn clients away through a lottery system instituted for the first time. Thus, we are projecting an average nightly population of 55 for the purposes of the FY 90-91 budget, the current capacity of the shelter. This represents a projected service increase of 22.2%. The increase in the projected budget for FY 90=91 is a direct reflection of the projected increase in population. This relationship is as follows: FY 89-90 Actual Budget: $295,675.00 Add 22.2%: 65,048.00 $360,724.00 Projected FY 90-91 Budget: $397,3.40.00 Minus Salvation Army and Service Center Costs : 37,240.00 $360,100.00 In short, the projected budget reflects a realistic appraisal of increased costs associated with the shelter operating at its capacity. C ATTACHMENT 3 � e s c City of SLD Homeless Shelter BL__,at Request P. 2 Program Highlights For FY 90-91, several changes will occur in the shelter's program which we believe will provide enhanced services to a maximum of homeless clients. To summarize, the client will be introduced to the temporary emergency shelter program with a .60 day annual limit to his/her stay. Each client will undergo a thorough intake process to ascertain immediate and long-term needs. Each client, as a requirement for staying at the shelter, will meet with the Salvation Army Case Manager. Each lient will be assigned to a senior shelter supervisor who .will meet and counsel with the client on a weekly basis to assess progress towards goals, special needs, and other relevant information. If a client is making significant progress towards self sufficiency as it would be defined for that individual, a contract can be drawn which would allow the client additional transitional time within the shelter, up to 180 days, based on performance to the contract's conditions. We expect a significant improvement in homeless clients' access to and use of community resources when the. Services Center opens for scheduled appointments at Orcutt Road. Agencies (local, state and federal) serving the homeless have agreed to out-station staff in this centralized location so that clients can receive services in a coordinated manner. Broadened Revenue Base EDC will omadt significant energy in FY 90-91 to continuing to broaden the revenue base fo homeless programming. Each city in the County will be approached to contribute to the existing shelter program and/or expanded ping planned for both north and south counties. This effort has begun in Atascadero where DOC and the Housing Authority have sought funding from HUD to place a transitional program for homeless families in the old Empire Inn. Foundation monies will be pursued where appropriate; the first proposal has been submitted to the Hope Foundation. Groups and individuals have donated funds and materials to the shelter consistently. Apprcxiiately $11,000.00 was raised in this way during FY 89-90. We would anticipate that this figure could be increased to $15,000.00 in FY 90-91. The one community fundrasion held on behalf of the Shelter Program during FY 89-90 was a complete failure. Obviously, a large fundraiser at the community level must be devised, and at least one such fundraiser will occur in FY 90-91. Media outreach by way of a filmed PSA will begin in June of 1990, appealing to the community to support the homeless clients of IDC. The PSA was conceived and produced by a local professional and is of high quality. We believe that as the public is made aware of how to assist the homeless, revenues will increase from .private donations. EOC's professional planning staff, as well as the County's Homeless Services Coordinator, are constantly alert to new funding programs nationwide. All feasible granting programs will be pursued for funding. 1 City of SIA Homeless Shelter Bue--t Request . P._3 Management and Planning As mentioned in previous correspondence, significant progress has been made within DOc to assure managerial stability and fiscal control of the shelter program. City and County staff assigned to this project have fostered clear commuaicatlon and offered much practical assistance. In particulai,the County's Homeless Programs Coordinator has provided a wealth of information and hands-on guidance to the program which has proven invaluable. The E)DC Board of Directors is committed to the shelter's success and excellence. In this light, staff has been directed to make comparative studies of shelters statewide to assure that we are in-line in termsof both cost efficiency and programmatic content. The Board has and will Continue to make every necessary tool available to staff towards the goal of excellence; Training opportunities for staff will be purused, and funding sought for any on-site evaluative assistance needed. Looking to the future, DOC will. continue to operate as a partner within our county's social services delivery system, advocating for the needs of low income residents. We will look to methods of meeting the needs of homeless people beynd emergency sheltering. As mentioned, we will pursue the transitional program in North County and explore additionl transitonal programming in the South County in the coming year. We look forward to another year of partnership with the City of San Luis 1 Obispo. The commitment of the City to its least powerful, least fortunate residents is commendable. we are confident that with the City's help, FY 90-91 will be a successful, positive year of service to homeless people within our community. BUDGET FOR HOMELESS SERVICES FT 90/91 BOC HOMELESS SHELTER SALVATION ARMY OUTR NCH/CASE MANAGEMENT PROGRAM 1. Fixed Costs A. Lease Purchase of Modulars =27,701 B. Site lease S 15,904 (8 mos at S 1988) 8.288 ( 4 mos at$1072) 24,192 C. Salvation Army 258000 D.Food Procurement/Preparation 25,000 E. Shelter/House Cleaning/Laundry/Maintenance 15.000 Total 5116,893 2. Salaries A.Homeless Services Supervisor $2364.27/mo 528370 6.809 Fringe $35,179 B. Shelter Supervisor (1 per shift) 8 hrs z 8.50 5 68 X 365 $24,820 5.957 Fringe 530,777 C.shelter worker (2 per shift) 8 hrs z 7.50 S 60 X 365 $21,900 5.256 Fridge $27,156 X 2 $54,312 D. Shelter Aide (2 per shift) 8 hrs at 6.50 S 52 z 365 518,900 4.555 Fringe t $23.455 2 2 $46,910 ATTACHMM N0. 4 • E. Services Center Coordinator S 150 g 52 S 7,800 1.872 Fringe S 9,672 Total S 176,850 Salary and Fringe 2,172 Overtime (.50)for Paid Holidays 36.200 Substitutes for sick time and vacation (100 days) 215,222 3.Expenses A.Transportation Van Lease $4,800 Insurance 3,000 Maintenance 2,000 Fuel 2.000 S 11,800 B.Office and Client Supplies 1500 C. Liability Insurance 20040 D.Utilities Garbage S S50 Electric 6,900 Phone 2,248 (1 office, i pay phone) Pater (rate estimation) 7.000 16,698 E.Misoellaneous 2,000 Payroll Services/minor repairs 36.038 4. Services Center Phone S 800. Answering Machine 200 Typewriter 400 Office Supplies 1.000 2.400 5. Indirect-rate 8.1442 26.787 Total 7 40 jam` ' Cost/bed/night S 17.95 (total minus Services Center and Salvation Army) Income County of San Luis Obispo: $1200000 525,000 direct payment to Salvation Army for Case Management program 95,000 for Shelter operating costs City of San Luis Obispo $120a000 For Shelter operating costs BOC $157,340 To consist of state and federal grants as well as private donations. 1 3 17 Budget Notes EOC Emergency Shelter,FY 90-90 1.Fixed Costs A.The lease purchase agreement for the modulars is a fixed yearly payment of $27,701 for 5 years. This will be the third payment. B.The site lease amount is adjusted annually in March. A 52 increase was included in this budget C.The Salvation Army requested the same amount for intervention and case management services. D.To minimize food costs,a contract will be awarded to a community agency to procure,prepare and deliver an evening meal and a 'continental' breakfast (to be delivered with the evening meal) for all persons staying at the Shelter. The contract amount would include meals and supplies. E.To minimize cleaning costs and to provide a job training site for developmentally disabled adults. EOC will contract with Friendship School to clean the Shelter four times a week and to wash,fold and deliver linens used at the Shelter S 12,000. BOC will contract with the Mental Health Association to provide landscaping services at$50.00 per month. 2. Salaries A.Homeless Services Manager. This position has been expanded to full time to provide tighter controls and greater stability. This person will also be responsible for coordinating service providers who will be using the new Services Center. B-D Each shelter shift will be 8 hours long. To accommodate labor laws and client needs,there will be at least two staff persons on duty at the Shelter at an times to provide direct services. s During paid holidays, staff on duty will be paid time and one-half. "Since the Shelter must be staffed at all times,substitute staff must cover for regular staff members on sick leave or vacation. t 3.Expenses A.Transportation -cost of one van B. Supplies: Office and Personal - Supplies for staff and personal supplies for clients (soap, toilet paper,diapers,etc.) gig, C. Liability Insurance - Insurance for site,modulars, and house D. Utilities E. Miscellaneous 4. Services Center - This is a now program to provide a central location for staff from community agencies that serve the homeless to meet their client for initial services. The services center would be set up in the house at the site. 5. Administration - Payroll Services Accounting Auditing Personnel Overhead f _Je ME; AG AGENDA DATE L9e ITEM #1850 -� Department ®f Social 5ery 's COUNTY OF Su:LUIS OBISPO 3220 SO.HIGUERA SAN LUIS OBISPO,CA 93401 THOMAS S.GANOE PLEASE REPLY TO: DIRECTOR ❑ 3220 So.Higuera.Suite 102 P.O.Box 8119 San Luis Obispo.CA 93403-8119 TO: Mayor Ron Dunin DATE: June 27, 1990 Chairwoman Evelyn Delany �Orawer t� Atasmdero,CA 93423 FROM`. Ann Travers e. Coordinator of Homeless Services Ckwer Ay,CA9 4M Grover city.CA x3433 RE: Homeless Service Work Plan This is the work plan for Homeless Services for Fiscal Year 90/91. The emphasis is to preserve existing services, develop new comprehensive services and expand services to other regions in the county. A. FY 90/91 HOMELESS SERVICES BUDGET. The budget total is $397,500.00. This budget funds three programs: the EOC Emergency Shelter, the Salvation Army Outreach and Case Management. Program, and the new Direct Services Center. The Emergency Shelter Budget is based on a full capacity of 55 beds per night. The budget was designed to provide for the increased costs of a shelter site in San Luis Obispo. It is anticipated that some operating costs will increase; such as utilities and water. The ratio of staff to clients will also increase to promote better security at the site. Cost containment procedures were developed in two areas, food preparation and cleaning/laundry for a cost savings of $20,000.00. Also, the amounts of money from State and Federal Emergency Shelter Programs will double from $50,000.00 to $110,000.00. County and City monies will be used to pay staff costs. Funding sources are willing to pay operating expenses, but unwilling to pay staff costs at this time. EOC has applied for a grant from the state (ESP) to acquire the site and modulars at Orcutt Road when purchase options in the current leases could be activated (3/91) . The Salvation Army Outreach and Case Management Program provides services to the street homeless population. It receives matching funds from Salvation Army Headquarters. Salvation Army has applied for a grant from HHS to expand its case management services. i *Denotes actin by L wj Respond by: RECEIVED �y�Ceunci! I �1 CAO Yl City AIN,. JUN 2 q 'oti u CITY CLERK /` SAN LUIS OBISPO,CA WORK PLAN FOR HOMELESS SERVICES FY 90/91 The Direct Service Center will open this summer at the house on the shelter site. It will provide office space for community agency staff to provide services to the street and shelter populations. Long-term problem solving is the means to enable homeless persons to achieve self sufficiency. The Service Center will be the entry point for this process to begin. EOC, has applied for a grant from State. DEO to provide start-up costs and staff for the Service Center. Percentage by Source County $120,000 30%: Salvation Army, salaries/fringe, administrative costs. City $120,000 30%: Food contract, salaries/fringe, administrative costs EOC $157,500 4090: Daily operations, salaries/fringe, administrative costs $397.500 100% B. COMPLETE TRANSITION BETWEEN TEMPORARY AND PERMANENT EMERGENCY SHELTER SITES The..site preparation at Orcutt Road has progressed at a slower pace than anticipated. Depending upon volunteer labor from the trade specialists meant that each person was scheduled separately when paying jobs were not available. The lesson learned is that in any future construction or rehabilitation project labor costs be included for permit required work. There is also a need to upgrade the front facade of the site to conform to community surroundings. Landscaping and painting should be completed. The fencing and decking along the back facade is very attractive but cannot be seen from the street. EOC has applied for funds to complete front facade upgrading. C. EXPAND SERVICES TO OTHER REGIONS OF THE COUNTY. There is a need for north and south county to begin to take responsibility for the homeless within those regions_ In an effort to .promote a fair distribution of services throughout the county, the SLO Housing Authority has applied for a grant from HUD to acquire the Empire Inn in Atascadero to operate a transitional housing program for homeless families. HUD would provide matching funds for the first five years of operation. Also in the planning phase is a comprehensive apartment/supportive services program for single men and women. Apartments would be rented throughout the county and staff would provide case management and job development services. 2 WORK PLAN FOR HOMELESS SERVICES FY 90/91 D. RESEARCH FOR ADDITIONAL FUNDS FOR EXPANDING HOMELESS SERVICES WILL BE ON-GOING. For FY 90/91 grant applications have been submitted to: 1 . Federal Emergency Management Agency Food and Shelter Program (FEMA) for food and homeless prevention assistance to community agencies. 2. Federal Emergency Shelter Grant Program (FESG) for the Emergency Shelter. 3. State Emergency Shelter Plan (ESP) for the Emergency Shelter. 4. Salvation Army for the Outreach/Case Management Program. 5. Department of Economic Opportunity (DEO) for the Emergency Shelter. 6. Department of Economic Opportunity Demonstration Program (DEO) for the Direct Service Center. 7. Department of Health and Human Services (HHS) for the Salvation Army Outreach/Case Management Program. 8. HOPE Foundation for the Emergency Shelter.. 9. Commission for Children and Youth for the Emergency Shelter. 10. Department of Housing and Urban Development (HUD) for a transitional housing program for families. 11. Emergency Shelter Program (ESP) for permanent site control of the Emergency Shelter. 12. Department of Health and Human Services (HHS) for the development of an apartment program. E. DEFINE THE COUNTY HOMELESS PROBLEM. To date there is no centralized data collection system to define the number of homeless persons in the county or what services are being utilized. Each food program, shelter, and community agency keeps its own statistics. There is a need to centralize and quantify this information to develop a clear idea of who needs what. This data will be used to coordinate service delivery and to determine future community needs. The Pacific Gas and Electric Company has donated an IBM computer to the Emergency Shelter. Volunteer technical assistance will be sought to design software to create an ongoing data base system. A series of regional meetings will be conducted with local service providers to discover types of persons served, type of services, funding, and future needs. This will be used to begin development of comprehensive regional homeless services programs. 3 WORK PLAN FOR HOMELESS SERVICES FY 90/91 There will also be a series of meetings between shelter operators and service providers to effectively coordinate information and referral , and provide appropriate service delivery and provide technical assistance. cc: Members of San Luis Obispo City Council Members of San Luis Obispo Board of Supervisors Robert Hendrix, County Administrative Office John Dunne, City Manager Thomas Ganoe, Director Department of Social Services Susan Fuller, Principal Division Manager, Dept. of Social Services AT:kd 4 i^� tt a �. , RJE Z--S-06 S I Ei�J11 #. EOC ' 7y . . U ECONOMIC OPPORTUNITY COMMISSION �VOY- of San Luis Obispo County. Inc. 880 Industrial Way O San Luis Obispo, California 93401 O 805/544-4355 June 28, 1990 i x Denotes adon oy Lead Person E fby ' y�� _C,cwnciI u CAG Mayor Ron Dunin and Council Members rI airy. City of San Luis Obispo ;=9 'AiAG9. - P.O. Bog 8100 t3'>-T San Luis Obispo, CA 93403-8100 V Fit6 Dear Mayor Dunin and Council Members: I would like to supplement the information that you have regarding the proposed Homeless Program budget for FY 90-91. This additional information is by way of clarifying the breadth of funding sources to the budget and the specific ways in which both Federal and State funding sources have allocated grant funding to the budget to date. This cost allocation plan (attached) will show you that City funds will be used to pay salaries to direct service personnel and to provide a contract for food services to the Shelter. The funding which has been secured to date (FESG and unoffically ESP) is allocated to specific expense categories and cannot be shifted to cover shortfalls in.other areas of the budget. Additionally, I'd like you to be aware that in FY 89-90,we have served an average of 115 unduplicated persons each month for a projected total of 1,380 persons for the fiscal year. As the budget indicates, the cost per person per night of $17.95 is based on providing 20,075 nights of shelter during FY 90-91 (55 people per night for 365 days). Thank you all for your continued support of the homeless in San Luis Obispo. We look forward to answering any additional questions you may have on July 3. Sincerely, Eliza "Biz' Steinberg Executive Director' dtr c.:• Sh1''` YC J,1 ri.. ESmp c o, c Attachment 'h Prov ding Communtt ;: Action Programs to SLO Count y c . ncc 90 S LJnllhed Mni C' May 1990 COST ALLOCATION FOR EMERGENCY SHELTER BUDGET FY 90-91 Total Budget $397,340 $120,000 $120,000 $84,958 $29,086 $43,296 Line Item City County FESG ESP EOC A.Fixed Costs $116,893 1. Modulars $27,701 2. Site Lease $24,192 3. Salvation Army $ 25,000 4. Food Contract $ 25,000 5. Clean./Maint. 15,000 B. Salaries $215,222* 87,011 87,011 $31,528 C.Expenses $36,038 Transportation 9,700 2,100 2. Supplies 3,500 3. Insurance 2,040 4. Utilities 16,698 5. Miscellaneous 2,000 D. Services Center ($12,072*) 1. Expenses 2,400 2. Salary (9,672*) EAdministration $26,787 7,989 7,989 5,256 1.385 4,168 * Including Services Center Manager MEEnNG f.boPAGENDA - Cltyor "3' a � # il 7BISp 990 Palm Street/Post Office Box 8100 • San Luis Obispo, 0A 93403-8100 Re�s by: 01;0uricil July 3, 1990 L��^��// O Atty. MEMORANDUM ,4a,; rig. ACAo TO: City Council T. T G� VIA: Ken Hampian, Assistant City Administrative Officer FROM: Alison Lloyd, Administrative Analyst(>— SUBJECT: EOC 1990-91 Budget Request It has come to my attention that the staffing portion of EOC's 1990-91 budget request may be unclear. Chapter 17.08.110 (B) of the City's Zoning Regulations specifies that "the shelter shall provide at least one qualified on-site supervisor at all times, plus one additional supervisor for each ten occupants beyond twenty." EOC's budget request includes a Shelter Supervisor, two Shelter Workers, and two Shelter Aides in addition to the. Homeless Services Supervisor. Their shifts and responsibilites are listed below: 1. Shelter Supervisor This position has been scheduled to work the 3:30 PM to midnight shift, but will also be On Call. Responsibilities include supervising shelter staff and volunteers, setting up the client "intake system which entails establishing a file for each client (includes an agreement which has an eligibility requirement for community intervention every sixty days) , crisis intervention, orientation which includes an explanation of the shelter rules, overseeing the food service and ensuring that the sleeping accomodations are prepared each evening. 2. Shelter Worker There are two Shelter Worker positions. Each position has been scheduled to work one eight hour shift. The first shift will be from 4:00 PM to midnight, the second shift will be from midnight until 8:00 AM. The Shelter Worker who works the second shift will also be the acting Shelter Supervisor. Since the Shelter Workers are RECEIVED classified as paraprofessionals, they will be responsibile for interacting with clients on a one to one basis to provide counseling. AL 1990 3.00 P*. CtTy CLERK SAN LUIS OBISPO.CA 3. Shelter Aide There are two Shelter Aide postions. Each has been scheduled to work one eight hour shift. The first shift will be from 4:00 PM to midnight, the second shift will be from midnight until 8:00 AM. The Shelter Aides are responsible for basic functions such as serving food, making the beds, light cleaning, driving, and assisting clients with bathing. 4 . Homeless Services Supervisor This position has been scheduled to work. from 8:00 AM until 5:00 PM but is also On Call. Responsibilities include managing all aspects of the homeless shelter program; supervision, counseling and crisis intervention, grant writing, program development, and acting as community liaison. Since both the Homeless Services Supervisor and the Shelter Supervisor are "On Call" in addition to their shifts, and since the Shelter Worker who works the second shift can be an acting supervisor, EOC determined that it was not necessary to budget for an additional supervisor position to meet the City's zoning requirements, even though the budget has been based on serving 54 clients.Due to the nature of the homeless shelter program, however, it will be necessary to schedule staffing 7 days per week, 365 days of the year. Attached is a summary of paid staffing for the three primary shifts. These staffing levels are supplemented by varying levels of volunteer assistance. If you have further questions about EOC's 1990-91 budget request, I'll be happy to try to answer them. e\ccmm2 EOC STAFFING SUMMARY 8:00 a.m. - 5:00 p.m.. o Homeless Services Supervisor 4:00 p.m. - Midnight o Shelter Supervisor (starts at 3:30 p.m. ) o Shelter Worker o Shelter Aide (Homeless Services Supervisor On-Call) Midnictht - 8:00 a.m. o Shelter Worker o Shelter Aide (Homeless Services Supervisor and Shelter Supervisor On-Call) Note: The Services Center Coordinator's salary will be paid through Federal Emergency Grant funds. This position will staff the Services Center program only. MEETING DATE: ►�Willl�l�l�ni����lll city of San WI s OBISPO 7-3-90 — 4.00PM COUNCIL AGENDA REPORT �''NUMBBa: FROM: Arnold Jonas, Community Development Director; By: Jeff Hook, Associate Pl er SUBJECT: Consideration of grading exception for a new house at 220 Twin Ridge Drive, in Ferrini Heights (Tract 1182) . CAO RECOMMENDATION: Adopt the attached resolution approving the grading exception. BACKGROUND The applicant wants to build a house on a hillside lot in the Ferrini Ranch Estates #3 Heights for his own use. During the house's early design phase, the architect met with staff to discuss the site plan and grading. After the construction permit was issued in October 1989, subsequent design changes increased the amount of grading and prompted the need for a grading exception. The applicant has submitted the grading plan and requests City Council approval to enable him to proceed with construction. The Grading Ordinance specifies how much of a lot can be graded, and sets technical standards for how grading is done. The City Council may grant exceptions to the Ordinance's requirements if it can make. special findings. This tract's conditions of approval did not prohibit grading, however certain lots were designated "sensitive sites" and required architectural review before they could be developed. In addition, the final tract map included a note limiting the maximum elevation of the highest point of any structure on several lots. This lot is not one of the designated "sensitive sites", nor is its maximum development elevation specified by the final map. DATA SIIMMMY Applicants/Property Owners: Grace and Peter Leeson Representative: Craig Smith Zoning: R-1 General Plan: Low-density Residential Environmental Status: Categorically Exempt (CEQA Section 15303) Site Description: The site is irregularly shaped, covers 20,866 square feet (about one-half acre) , and slopes down to Twin Ridge Drive at an average slope of 22 percent. The vacant site is bordered by houses on the adjacent lot to the northwest and across Twin Ridge Drive to the west. The adjacent lot to the south east is vacant. Other than annual grasses, there is no significant vegetation. DISCUSSION The applicant proposes a two-story, 3800 square foot house on the site. The house meets all zoning requirements, and the only 61'11111411l city of San WI S OBI SPO AGING& COUNCIL AGENDA REPORT Staff Report Page 2 exception necessary is for grading. The main change from approved building permit plans is the driveway alignment. Approved plans show the driveway entering straight in from Twin Ridge Drive, adjacent to the southeast property line. This required a retaining wall up to seven feet tall along the property line. To minimize the need for retaining walls, the driveway and front entry have been redesigned. A longer, curving driveway is now proposed, entering at the northwest corner and curving up and across the lot's frontage. This design still requires a retaining wall; however the wall is generally lower, set farther back from the street, and is more easily screened with landscape plantings. Grading Exception This exception is needed to allow a larger area of the site to be graded than would normally be allowed. The Grading Ordinance requires that a certain minimum percentage of a lot be maintained in a natural, ungraded state based on its average slope (excerpt from Grading Ordinance attached) . In this case, the lot's average slope is 22 percent, requiring that at least 80 percent of the lot remain in its natural state. As proposed, only 37 percent of the site would remain undisturbed. Basis for the Request The main factors driving this request are esthetics and cost. By using the curved driveway, the architect is able to de-emphasize the visual prominence of the retaining walls, and to provide a more dramatic, inviting entry. Although the amount of driveway paving increases, its visibility is reduced due to its alignment and du to added landscaping opportunities. This design saves money two ways: it balances cut and fill on site, eliminating the need to truck soil away from the site; and it reduces the need for tall retaining walls in the street yard -- and generally, the taller the wall the more expensive it is to build. Analysis The applicant's request is consistent with the overall site planning and grading approach used for many other houses in the neighborhood. Due to the hilly topography, elevation limits, and large floor areas, many houses in this tract have used extensive grading and retaining walls for building pads, driveways, and to create some level yard area. The change also seems appropriate in terms of esthetics. The house 6111111fW111� city of San Luis OBispo ONGs COUNCIL AGENDA REPORT Staff Report Page 3 is "sunk" into the site at the rear about nine feet, using a landscaped, double retaining wall. In the front yard, the curved driveway results in a fill bank adjacent to the street, with medium height retaining walls behind the driveway. Because it's viewed in profile, the curved driveway is less prominent visually than a shorter, straight driveway perpendicular to the street. Staff has two concerns with the plan, and both can be easily resolved: 1) wall height near the entry, and 2) landscaping. At a few places near the front entry, the retaining/planter wall heights exceed six feet. When reviewing hillside homes, staff and the Architectural Review Commission try to reduce the visual impact of walls by holding wall height down to six feet or less. In addition, the planter between the front stairs and the driveway is "pinched", making it difficult to screen and "soften" the wall with landscaping at that point. By shifting the driveway and modifying the entry, a three-foot wide planter can be provided between the driveway and adjacent wall. Planting for erosion control will also be important, given the amount of grading planned. These two items are addressed in the recommended conditions of approval. ALTERNATIVES 1. Deny the exception if the Council cannot make the required findings. In this case, the applicant could build the house with the straight driveway and reduced grading as shown in the previously approved plans; or would need to revise plans to otherwise meet City standards. 2. Continue the item with direction for changes or for additional information. RECOMMENDATION Adopt the attached resolution approving a grading exception at 220 Twin Ridge Drive, subject to the recommend findings and conditions. Attachments: -Draft Resolution -vicinity Map -Exception Request -Excerpt from Grading ordinance �i RESOLUTION NO. (1989 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING A GRADING EXCEPTION TO ALLOW CONSTRUCTION OF A HOUSE AT 220 TWIN RIDGE DRIVE. BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That this council, after consideration of public testimony, the applicant's plans and supporting information, the Community Development Director's action,staff recommendations and reports thereon, hereby approves a grading exception to allow 63 percent of the lot at 220 Twin -Ridge Drive to be disturbed by grading when a maximum of 20 percent would normally be allowed by the Grading Ordinance (Chapter 15.44, SLO Municipal Code) , subject to the following findings and conditionse OA. Bindings: 1. Granting of the exception does not constitute a grant of special privilege inconsistent with the limitation upon other properties in the same vicinity, since the amount of grading is consistent. with that required for the development of other lots in the vicinity; 2. Due to the site's topography and the prevailing neighborhood character, there are special circumstances applicable to this property, and that a strict literal application of the grading limitations would deprive the property of privileges enjoyed by other properties in the vicinity; 3. The exception is in conformity with purposes of the Grading Ordinance in that the exception will: A. Encourage the planning, design and development of building sites in such a fashion as to provide the maximum in safety and human enjoyment while adapting development to, and taking advantage of the best use of the natural terrain; and B. Encourage imaginative and innovative building C techniques to create development suited to natural surroundings. B. Conditions: A. The applicant shall revise plans so that "retaining wall heights in the area between the house and Twin Ridge Drive do not exceed six feet, to the approval of the Community Development Director. B. Landscape planting shall be provided to. screen and visually enhance retaining walls, and to provide erosion control, to the approval of the Community Development 'Director, _ consistent with the City's Landscape Standards for Water Conservation. On motion of seconded by vote: and on the following roll call AYES: NOES: ABSENT: the foregoing resolution was passed and adopted this day of , 1989. Mayor ATTEST: City Clerk J OAPPROVED: City Adm1 is ra iv off er Cete Community- Deve-16phent Director . City Engineer jh/d/gradex.wp O � '- Z :eJ q T r O ` C • C1 8 ' l_ O (� 0 - 26 9p 1 r OVRTIQ�pCF � O R C cl 1 1 a-•OrL b A S ssi O Q�gIkTIEMPO �pR,V µ, 0 2 O Oouf yr ,F • a f ,J Vicinity Map: Y 220 TWIN RIDGE DRIVE Craig R. Smith= ■ ARCHITECT ■ May 10, 1990 Community Development Department Director -�t,v City of San Luis Obispo t. 990 Palm St. San Luis Obispo,CA. 93401 MAY Wo 'Y of San Luis Ober RE: LEESON RESIDENCE New Single Family Residence 220 Twin Ridge Dove Fenini Randa Estates San Luis Obispo,CA. Subj: Eaoeptian Request to Grading Ordbunc a 15.44.210 Please allow this letter to act as a request to grant an exception to the Grading Design Standards for a designated natural state preservation.area,fon'a proposed new single family residence. See revised sheet A-3,G mcfng Plan,job#88033,dated 5/9/90 for data and grading infonuti= The following conMons are found to apply to this request: 1. This exception vdlI not constitute a grant of special privilege inconsistent with the limitations upon other prvperdw in the same vicinity because similar exceptions have been granted to other properties being granted equal exception.The existing tapograpincal characterises are the same for all the lots along the north side of Tarin Ridge Drive between Pasa Mempo and Patricia Dave. 2. The special circumstances applimble to the subject property is found to deprive the property of privileges egjaied by other properties In the vidnity. Tbis main dr=L tanoe is the p3risting topographical characlanstics thatwere approved is the original subdivision. The existing mass slope and flee detmitim of this site being a'natural-state-preservation-requiree lotis compelling enough to Emit any type of improvement to this lot. It should be noted that the total lot cover by the footprint of the residence is actually lower then the allowable. It is essentially an issue of driveway approach and ousable yard areas that when incorporated vd1h the footprint put the area of disturbance over the amount required by section 15.44.210 of the grading ordinance, 3. Under the chm nzstances of this paKwular case,this exception is in conformity with the purpose of section 15.44.020 of the grading ordinance due to the facts stated above as well as the fact that the majority of the area being disturbed will be landscaped and retuned to a natural state that will matrJ4 or resemble the existing natural state. Should you have any gmsfiom or need any additional information regarding this request pkaee feet free to contact me at your convenience.Please inform me regarding the date far ea�g and forward all staff reports,reples and convapondence to this office, as necessary. Thank you for you assistance regarclng this matter. . 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'.' �q _• 1 _ r +••� ..� .?' a ,afay� `..,.- _ "' • ��: a�fl�"tb-j,('� �$."-"n�il`.�.`.`.'i._...�'._'".:`.�aLi�Z.ait'...�"-i'_c..:.�.+�{iC��.�C+`fi'��-?".,�y,. " .�.,�; . >r T 'u0ii-�••E�'SZSr_a�+.' -�, 'C'�R• j� �•c''•:F ��� L:w'� �1a!ta,:}-?r :,r.Y.L��.J.r�.��Y...��j�� :--•.'os!S;?S "`�+e4L .•_.-A1a:.. r :�. 1- - ��i � 'j�•�+:� L..Llr- � ir. =t 17.tK<'Ga�,+=•S•�y�}r ��i�"�'♦rf ♦,����� Fl<l.•!��T:a{- .\.4-a�a �(c ic''L•'r" '��>t nv.� t( .t>. / �.ffr r� -L 3 t�`� 1' � ra:r '_fjy"R!-f�(7ry� ♦ -W-1'� ��a Tw i Y?1af' Y••'•fJ. 1:llf ~ [ 1�-'a•� x'l\'�+\l F�l-+Y'�; �"aC�� �aJl..} t-_�J..jF � t�: . �.7•"�'I .. �RTj t_ +4....)if_f13_r♦ •L.�T � C.- � T _ 1 _ -S. ""T•T C .:�!:� � s.�.`.4 -�r` i�. .-�o J OIL w. ARTICLE IX - PLANNING AND ZONING o Chapter 4 - EXCAVATION AND GRADING ? SECTION 9400. Title. The regulations contained in this Chapter shall be known and referred to as the "Grading Ordinance of the City of San Luis Obispo." SECTION 9401. Purpose. This Chapter is adopted for the following purposes: I. To protect and provide for the public health, safety, and general welfare of the City; 2. To guide the future growth and development of the City, in accordance with and consistent with the General Plan; 3. To encourage the planning, design, and development of building sites In such a fashion as to provide the maxim= in safety and human enjoyment while adapting development to, and taking advantage of, the best use of the natural terrain; 4. To preserve and enhance the beauty of the landscape by encouraging the maximum retention of natural topographic features, such as creeks, streams, lakes, slopes, ridge lines, rock outcroppings, vistas, backdrops, natural plant formations, and trees; 5. To minimize padding or terracing of building sites in the hillside areas; 6. To encourage imaginative and innovative building techniques to create development suited to natural surroundings; 7. To minimize grading and cut and fill operations; 8. To minimize the water runoff and accelerated soil erosion problems incurred in adjustment of the natural terrain to meet outside and offsite development needs. SECTION 9402. Scope. This Chapter sets forth rules and regulations to control all grading, including, but not limited to, excavations, earthwork construction, road construction, fills and embankments; establishes the administrative procedure for issuance of permits; and provides for approval of plans and inspection of grading construction. SECTION 9403. Permits Required. No person shall perform any grading without first having obtained a grading permit from the Community Development Director, except for the following, where no permit is required: 1. Cemeteries: Cemetery graves. 2. Refuse Disposal: Refuse disposal sites controlled by other regulations. 3. Wells - Utilities: Excavations for wells or tunnels or utilities. ' 4. Minor Excavations: An excavation which does not exceed fifty (50) cubic yards, and (a) is less than two (2) feet in depth, or (b) which does not create a cut slope greater than five (5) feet in height and steeper than two horizontal to one vertical. Rev. 3176 _ :' '�-. --_258 •�►�, .�j- -. \ire SECTION 9412. Bond- and Other Guarantees. 1. Bonds: The Community Development Director may require bonds in Ae forms and amounts as may be deemed necessary to assure that the work, ifcompleted in accordance with the approved plans and specifications, willcorrected to eliminate hazardous conditions.Also, the Community Development Director may, at his discretion, rethat bonds be posted to recover the full costs of any damage to public rofway which may occur because of the peculiar nature or large scope of project (i.e., transportation of fill or heavy equipment on local streets not designed to accommodate said traffic.) 2. Optional Guarantee: In lieu of a surety bond the applicant may file a cash bond or instrument of credit with the City in an amount equal to that which would be required in the surety bond. I SECTION 9413. Design Standards - General. 1. Natural State: The topography of a site proposed for development shall remain substantially in its natural state. Mass recontouring shall not be allowed. In all cases the average cross slope of a site shall be determined by the Community Development Director prior to any grading operations or approval of any grading plan. Any grading operation shall have a relationship to the average cross slope of the proposed site to be graded, as shown in Table B. The percentage of the site, exclusive of building area, to remain in its natural state (no grad- ing of any kind allowed) shall be considered as follows: TABLE B PERCENT AVERAGE CROSS SLOPE PERCENT OF SITE TO REMAIN IN NATURAL STATE 0 - 5 0 6 -10 25 11 -15 40 16 -20 60 21 -25 80 26 -30 90 Above 30 100 2. Exceptions: The City Council may grant exceptions from the grading limitations in Subsection 1. 9 immediately above, provided that all of the follow- ing conditions are found to apply: a. That any exception granted shall be subject to such conditions as will assure that the adjustment thereby authorized shall not consti- tute a grant of special privilege inconsistent with the limitations upon other properties in the same vicinity. b. That because of special circumstances applicable to the subject property, including size, shape, topography, location or surroundings, the strict literal application of the grading limitations is found to deprive subject property of privileges enjoyed by other properties in the vicinity. c. That under the circumstances of this particular case the exception 'is in conformity with the purposes of this ordinance set out in Section 9401: Exceptions may be granted only in conjunction with specific conditions of approval Of a comprehensive plan for the development of a site including, but not limited to, proposed subdivisions, planned developments, use permits or Architectural Review Commission projects. .Revised 2/.80. :. +'253=L' O �uv`0q . N 41 V SECTION 9417. Drainage and Terracing. 1. General: Unless otherwise indicated on the approved grading plans ~ $yd w drainage facilities and terracing shall conform to the provisions of this section. 2. Te___ Terraces at least six (6) feet in width shall be established' at not more than thirty (30) foot vertical intervals to control surface drainage t and debris. Suitable access shall be provided to permit proper cleaning and maintenance. Swales or ditches on terraces shall have a minimum gradient of five (5) percent and must be paved with reinforced concrete or reinforced air blown mortar not less than three (3) inches in thickness or an approved equal paving. They shall have a minimum depth at the deepest point of one (1) foot and a minimum paved width of five (5) feet. A single run of swale or ditch shall not collect runoff from a tributary area exceeding 13.500 square feet (projected) without discharging into a down drain. Exception: The City Engineer may waive the requirements for terraces where a soil engineering or engineering geology report indicates the require- ments are not necessary to carry out the purpose and intent of this Chapter. 3. Subsurface Drainage: Cut and fill slopes shall be provided with subsurface drainage as necessary for stability. 4. Disposal: All drainage facilities shall be designed to carry waters to the nearest practicable drainageway approved by the City Engineer and/or other appropriate jurisdiction as a safe place to deposit such waters. If drainage facilities discharge onto natural ground, riprap may be required. At least two percent gradient toward approved drainage facilities from building pads will be required unless waived by the Community Development Director for non-hilly terrain. Exception: The gradient from the building pad may be one percent where building construction and erosion control will be completed before hazardous conditions can occur. SECTION 9418. Erosion Control. 1. Slooes All disturbed surfaces resulting from grading operations shall be prepared and maintained to control erosion. This control shall consist of effective planting to be completed as soon as practicable after grading and no later than 30 days prior to calling for final approval. -A11 planting shall be specified in the grading plan and shall be approved-by t$e-Community Development Director. Platt material shall-be'installed,-and-growing''before final inspection is given. The inspector shall not give approval at final inspection unless the planting is in conformity with the approved plan and showing signs of surviving and spreading. 2. Other Devices: Where necessary; check dams, cribbing, riprap or other devices or methods shall be employed to control erosion and provide safety. Such devices shall be approved by the City Engineer and a list of previously approved devices will be kept by the City Engineer. SECTION 9419. Dust Prevention. All graded surfaces and materials shall be vetted, protected or contained in such manner as to prevent dust or spill upon any adjoining property or street. Rev. .3/76 --�71 MEF E. 9"11101 l city Of san LUIS OBispo '"90--4:00pm COUNCIL AGENDA REPORT MEM NUMBER FROM: May 22, 1990 Dave Rome=44 Wayne Peterson Prepared by: eiC ith Opalewski Public Works City Engineer Parking Program Coordinator SUBJ: Revised Parking Management Plan. CAO RECOMMENDATION: Adopt resolution approving the revisions to the City's Parking Management Plan. BACKGROUND: In October 1987, the City Council adopted resolution (#6347) approving a comprehensive parking plan for the city. The intent of the plan was twofold: 1. To maintain downtown as a viable retail center, and 2. To protect the character of downtown and surrounding office and residential zones. Since the plan was approved in 1987, many of the action items intended to meet the parking goals for the downtown have been completed. The update of the old plan, detailing all major accomplishments over the last two years, is included with the revised 1990 plan. Although some of the issues and goals from the 1987 plan will be ongoing, an updated plan is needed in order to keep current with the everchanging parking demands of the city. As a result, the old plan was carefully reviewed by the Parking Management Committee for several months. The basic goals that were established with the original plan are still the primary focus of the update, with revisions to specific policies, action items, and timelines. The key revisions to the plan are as follows: View the downtown as an economic/community center rather than strictly retail. Employee Parking Program Increase in transit ridership will be the primary focus of the alternative transportation program. This will be accomplished by increasing subsidies, transit improvements and better marketing. 1111 j city of San �.ais OBISPO dii% COUNCIL AGENDA REPORT Council Agenda Report Page Two Existing Parking utilization Meters or time limits will not be installed unless 75% of frontage property for each block is non-residential. Placement of 30-minute meters shall be reviewed semi-annually. Establish a special permit for use at 10-hour meters. Financing All parking fines shall be deposited into the Parking Fund. Review meter and parking fine rates every two years and adjust as necessary to maintain an adequate cash flow for the parking program. Investigate the feasibility of establishing a parking assessment district to replace the revenue from parking meters. Parking Structures By 1990, the site selection for the third parking structure shall be made and meaningful negotiations shall be initiated to acquire that site. Investigate the possibility ,of using a private management company to operate the parking structures. Support of Parking Program by Merchants Review and increase Parking In-lieu Fee Program to reflect current construction costs. Implement Supplemental Fee Program upon completion of the Business License Tax restructure or no later than July 1, 1991. Tourist/Shoppers Consider options for shuttle services. As was the intent of the original plan, the updated plan will . continue to be used as the primary tool to govern where, when, and for how long people can park in and around the downtown in order to maintain effective parking management. ►W►1811pW1§ city of San LUIS OBISpo Mras COUNCIL AGENDA REPORT Council Agenda Report Page Three CONCURRENCES: The Parking Management Committee has approved the new plan. Community Development has granted a categorical exemption with the understanding that since the General Plan Circulation Element is in the process of being revised, the Management Plan may have to be revised in order to be compatable with adopted policies of the new General Plan. FISCAL IMPACT: The Parking Management Plan is the guide as to when and how much parking fees and fines should be increased. The fiscal survival of the parking program is contingent upon an effective parking management plan, which keeps current with revenue sources that will fulfill the program's financial obligations. ALTERNATIVES: 1. Defer approval and return to committee for further review. PROS AND CONS The Parking Management Committee met from late October until May of this year to discuss the plan update. The committee represents the BIA, Chamber, County, and general public, all of which have agreed upon the revisions that will best serve the city's parking needs. Directing staff to return the plan back to committee could perhaps "fine tune" the update, but since the committee has spent months on the revisions, there is no significant advantage to this action. Deferring approval will push back timelines for financial review dates, especially fee increases, which could have a negative impact on the cash flow for the parking program. It could also impede effective parking management by delaying specific action items in the new plan. attachments: Proposed Resolution Update 1987 Parking Management Plan Legislative Draft of New Plan Revised Parking Management Plan CRESOLUTION NO ( ) 1990 SERIES A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING A PVISED PARKING MANAGEMENT PLAN AND RESCINDING RESOLUTIONS NO. 4949 AND 6346 IN CONFLICT WHEREAS, the City Council adopted a parking management plan for the City of San Luis Obispo in 1987; and WHEREAS, the city wishes to continue to maintain the vitality of downtown as a retail center by providing easy access for customers and protecting surrounding neighborhoods; and WHEREAS, many elements of the 1987 plan have been completed; and OWHEREAS, a revised plan to continue to manage parking in and around downtown, to protect residential zones, and generate revenues to support the parking program has been approved by committee; NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY. OF SAN LUIS OBISPO AS FOLLOWS: SECTION 1. The updated Parking Mangement Plan hereto marked Exhibit A and incorporated herein by reference, is hereby approved. This plan continues to include policies, goals, action plans, and implementation schedules that will guide management of parking in and around downtown. SECTION 2. - The polices will be incorporated into the General Plan and Land Use Element and Circulation Elements when revised. Any policy of the Management Plan which is in conflict with the new General Plan will be revised to be consistent with the goals of the adopted General Plan. SECTION 3. Copies of this resolution and the revised parking management plan will be made available to the Departments of �' Public Works, Community Development, and Finance. r Resolution No. (1990 Series) Page Two ' On motion of seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was passed and adopted this day of , 1990 Mayor ATTEST: City Clerk APPRO ity A in tive Officer Community 4ypment Director Director of lic Works Finan Director ' S RECOMMENDED CHANGES TO THE PARKING MANAGEMENT PLAN BY THE PARKING MANAGEMENT.COMNII'I'PEE: 1) Motion was made by Mike Spangler and seconded by Richard Marshall that "Placement of 30-minute meters shall be reviewed semi-annually by the Parking Management Committee. None shall be placed in the middle of the block in the central business district unless requested by frontage businesses." Committee unanimously agreed. 2) Motion was made by Greg Schulte and seconded by Lorraine Maksoudian that "By 1990, the site selection for the third parking garage shall be.made and meaningful negotiations shall be initiated to acquire that site." Committee unanimously agreed. C 1987 PARKING MANAGEMENT PLAN RESULTS Since the Parking Management Plan was first approved in 1987, many of the action items stipulated in the plan have been completed. Although some issues will continue into the 1990 updated plan, it.is important to acknowledge what has been accomplished. The following action items have been implemented: UPDATE OF OLD PLAN I. Emnlovee.Parking A. Free Pass Cards for Palm Street Parking Structure users with carpools of three or more (County - Private participation). B. Free bus passes for City employees who relinquish their City parking permit. C. Expanded meters along 1100 Higuera, Marsh, and Palm, 600 Palm, 500 Higuera and Marsh, 700 Morro and Osos, and 800 Chorro (176 new meters). D. Added more thirty-minute parking in the Core (12 meters). E. Twenty-five cents per hour in Palm Street Parking Structure versus thirty cents on the street. F: Bail increased from $2 to $5 for expired meters. G. Eliminated meter holidays. 2. Enforcement A. Implemented enforcement of two-hour limit at meters on 10-2-89. B. Implemented DMV hold process for outstanding tickets on 10-2-89. C_ Stepped up towing for habitual offenders. .3. Existinn Parkin¢ A. Lots 3, 9, 10, 11, 14, and 15 have been restriped and/or reconfigured (gained 12 new spaces). B. Meter raised from twenty to thirty cents per hour. 4. Financinst A. Meters from twenty to thirty cents per hour. B. Garage Fees: Twenty-five cents per hour - $2 maximum per day (March, 1988). C. In-lieu fees (July, 1989) $1,000 - $4,000. J�� D. Datacom processing agency (March, 1988). S. Juror Parking A. Available in garage with validated ticket. B. Oversized vehicles on street. 6. Parking Structure A. Palm,Street Parking Structure -- 420 spaces operational (March, 1988). B. Marsh Street Parking Structure ander construction -= 279 spaces operational by late summer of 1990. C. Additional sites under consideration. 7. Public Awareness A. News releases and other media coverage, radio and TV, have publicized policy changes. 8. Public Particioation A. Parking Management Committee was.scheduled to "sunset" after the Parking Management Plan was completed. It has been maintained and meets on a regular basis as needed. C' B. Monthly BIA meetings discuss parking issues. C. Periodic Chamber Board meetings also deal with parking. 9. Residential Parkin¢ A. Area (North of Monterey) was surveyed after structure opened. 29% were in favor of a residential permit district, but only in sporadic areas. Not consistent district. B. Since December, 1988, no areas have requested permit districts in the vicinity of downtown. 10. Scone of Management Plan A. Short-term (15 to 30 minute) parking spaces have been added in outlying areas to address common needs. 11. Update Sunnort of Parking Program by Merchants. A. Parking 'm lieu fee program in place ($20,000 annually). I2. Tourist/Shonver Promotions A. Carpool and passcards. CB. Added "P" parking signs at six key locations directing parkers to the Palm Street Parking �'O Structure. Additional signs will be added when Marsh Street Parking Structure opens. C. Shopper shuttle from Madonna Plaza to Downtown was discontinued after one year of service due to low use. 13% General Plan A. Parking Management Plan will continue to work toward reducing trips by single- occupant autos and will reflect the goal of the new General Plan. S-9 OINTRODUCTION The Parking Management.Plan is intended to maintain downtown as a viable retail saoriaFcjcaznty center by providing easy access to stores and offices. The plan also is aimed at protecting the character of the downtown and surrounding office and residential areas. it consists of several components which not only regulate where people park and for how long, but also provide a financial base to improve and maintain parking operations downtown and to make debt payments for the bond issee whielt is financing two parking structures. Backeround Between 1977 and 1987, several parking studies were prepared to assess the parking situation in downtown San Luis Obispo. Among them are the Downtown Traffic Circulation and Parking Studies (Wilbur Smith 1977), the Downtown Parking Program and EIR (Earthmetrics 1981), and the Downtown Parking Study (IBI Group 1986). Each of these studies concluded that there is a parking deficiency downtown which is increasing and presently totals about 99A 7*parking spaces. Several reasons were cited for the cause of the problem. For one, downtown property has been more intensely developed during the last ten years, both by the private and public sectors. Meanwhile, little new parking has been provided. Much of the available curbside parking is taken early in the day by employees and few spaces are left for customers. Existing long-term parking is in nearby office and residential zones which are being adversely impacted by the overflow parking from downtown; residents are unable to find spaces for themselves and their guests and offices have limited parking for clients. The studies recommended additional parking spaces be provided and suggested structures as the most efficient use of available land. To pay for the structures, possible funding mechanisms were identified. A parking management plan to accompany the construction also was recommended to help make sure the structures would be used by long-term parkers, thus freeing the more convenient spaces for shoppers. Acting upon these recommendations, the City issued bonds to finance construction of two parking structures. One structure is being swag constructed at the corner of Palm and Morro Streets and ': "• :: beget#peM.A.—W xn rGh,; 1988. Construction is expeeted-ta-beainuacTer va+ on a second structure by-3aii 088 and is scheduled for completion by juite 1989 Dtc riberY>19:9t#. This Parking Management Plan will be used to guide where people will park, to the overall benefit of downtown, and will also generate revenues needed to support a comprehensive and effective parking program. Parking Goals. Policies. and Action Plan The two primary goals of the Parking Management Plan are: 1. To maintain downtown as a viable retaillid° "ilfltt""ijty'center, and 2. To protect the character of downtown and surrounding office and residential zones. As the actions listed below are taken, the plan will ensure that long-term parkers use the new structures and that curbside spaces are available for customers and shorter-term parkers. This will be done by offering,lowj 'l rates in the parking structures, increasing the cost of metered parking and fines for overtime parking, altering the time limits in various areas of downtown. It is expected that people's habits will begin to C change to the benefit of the overall parking situation in and around downtown. It also provides the means for generating revenues necessary to maintain parking-related operations and for acquisition of property for future parking. IWO1 Parking Management Pian Page 2 The following policies and actions are aimed at implementing the goals of the Parking Management Plan. Employee Parking Programs POLICIES: • Programs should Fip }ue ; ;be established by employers to encourage employees of downtown businesses and government offices to use the parking structures as well as to use transportation other than the automobile. ..i}w.}..:::mC+. }i}..}...::Y•:i.>+}...::,. .:8'l .Y OC. , 4t preseryt 2�i�i�i" oce.. r tg cturr x pig i01:%e< x±irs• `br ACTIONS: • �4 : program for encouraging alternative means for transportation, including an incentive program for City and County employees, will be prepared bye a cgnt�aue increase 3n trxnslf' d�fslp xv111 b Ehe ptitna +'"gx .} lr+rilgratn ibis�vt ;beacciipltsbetE by t<ffaiittg ultcre9sEdtbsidie5 al�d ztixprctvstzg itTxe<dc eucouzagecl long-term parking on the streets will be discouraged by extending two- how parking meters into peripheral Go t nraertiso areas of downtown, providing mom Rgffirg non�irng of..usaget short-term (3�f m, � spaces m the core area, by offering lower rates in the structures than on the streets, d it by increasing fines for overtime violations and by TIMELINE: s 198$g?tg+I?4 Enforcement of Parking Violations POLICY: • The intent and letter of parking laws will be strictly enforced, to discourage abuse of overtime parking, encourage payment to meters, and direct long-term parkers to OKW LWnx53•:.NY9 parking stree____s NNW ACTION: s Parking Enforcement Officers shall strictly enforce the existing provisions of Municipal Code,particularly for overtime violations and misuse of loading zones. TIMELINE. • 38�etary;�98$ A. Existing Parking Utilization POLICIES: I Enisting parking, lots should be reviewed For efficieney and altered a needed to nehieve nd best Y 'ei latien en the site and ente adiseent streets. 33 5} as tae use`a ' l arCiz striursp sssiacb • Curbside parking spaces shall be made available to short-term parkers and long-term parking should be encouraged in parking structures. �`Me"lers�"�sa't!"tto"�"�e znsta�ile�pr t""'li'mtis 1�os,ef d""a,�e s a'� asfi'���v� y pro xs Ott reS�dCAtWI FAQeach btogl� tilesS tequeSted by the esteden Q# 1%StAe S: i SW C Parking Management Plan Page 3 Management Cotutttittee �ta�e shaft tae piste� ���c£,�be�3o��C s;> f�ra1 ACTIONS- * CTIONS• Layout and use of existing parking lots and structures will be reviewed periodically and changes made as needed to maximize use and improve circulation. s Availability of curbside spaces will be encouraged by offering low rates in the parking structures eddin$ more 30 minate 91,sees througheut downtown and increasing fines for violations of overtime parking. ��'�creese pst'b�iC�EY"°���``�tti�er-tt��ize�irt'Gl:" "irlttg test°� ��' ,�, stab�uh�a.s1?dc pat��xti�,�ectt�xx.frrz us;�at�'� �-�trw��a�xle�ulg mE�ers„ TIMELINE: • Increases in parking meter rates will beeeme jk0effective , Sher the Pahe Street even .:.;and.,:.:,:.:. :::r•:::.,.:::2:.,.:.,,,.. ... every five years until the year 2003. iltivS*£T Lash�tv fpr ihe�"I'ark�t�g Prpgrataq 5}lou�cl;:�]��iC��!ieaw ��8��:�s�p!'>�,��rs'.�t";:64 � teg . shotild;be increased:.p%�o�r#a,��cls.�cb�dule��,.ye:ar it7tts����,��.�ii�$x�#1Q�� i fs��' .��e Muaresz�al side Citation increases a"veil<'t ���*�& knit adjusted as necessary from date flf itxe la�s#:incr� � g�x�,#��� �g Started March, li9S{?x 8nd be e�'1' Y8 f3ctobex,.ltii� t Time limits of meters oti the streets, as shown on the attached Downtown Parking Map, will be implemented ' ehanged in January 1988 ml fflelwm 901-10th ef Mentef e5 Street will be ehanged after the "':. zee #1 <° stUisteSovzesxtt" y C po7�r;y "Existing lgng farm sneterS ost'Paci#'it:and Ptxtn�q attd side st�eets�n the'�"'�itlit��"�Se: Marsh 5freetarkzng S#�uciure shah be mainiazned utztal$AtAge�fpts. dime limiS wzl teassessed ifl determ� fie,O.,ptnt .. �? Iong, ttr: era? r!e . meters wtTl,be�tagi�ix * Parking rates in the structures will become effective upon the opening of the structures. �Aqmpntewn Parking MW. will be eliminated by Nevember 1987. Financing POLICY- * The Parking Program will be self-supporting and funding sources will be developed for maintaining and expanding parking operations and to repay bonds which were issued for financing of the structures. ACTIONS • Increases in parking meter rates and citation rates along with establishment of#1 parking structure fees. as P#n*r in-lieu fee program and f. a'b` supplemental fee program from downtown businesses '~ i" ' will provide the funding necessary to support an effective parking program. ' of the parking fine monies will bedeposited in the Parking Fund. ' Increases in meter rates will occur ta4ali .ever five years stpf ;, .::2#r'{n:2x2.;..:wn,.xy,:rw.v:N.!.y::; :.s.,.:::ry:::w.....::..,:2{.;?,:;{vu.:rxv::r^::.::•::::.:.:r:.: ...<..,. ♦.. every t�vQ, ear f'�axts fiawaac�>' :vxxaal system sbtyutd1so ,' aisery" Parking structure rates and citation rates also should be adjusted periodically. * fZtXestigalJe the'#'�s"ibil}ty a�e'fitztiithti���2�ril"d1�"'�,�e��`atu�dStt `S'�}'°g""' Smsnt r�StrsCt sQ f'1n3il�e the Parking It A nJal,nn t,,nnnoouoo •�a - Y='�' - Y L YViIYYClpi[Syi[ outstanding C R—A hi 01 : ® 4 Parking Management Plan Page 4 TIMELINE: ' All actions are expected to be in effeet " i by January, +989 Juror Parking POLICIES:- Free OLICIES:Free juror parking shall be provided in the Palm Street Parking Structure. ' No free juror parking will be allowed in metered spaces on the street and vielaters vvii! be eite�mess,the3� ve o ,.........s Ahe 0) < ' Free parking by jurors will not be allowed after their jury duty expires. „^#x : <, ? ACTION: ' Staff will work with Jury Commissioner to inform prospective jurors of city parking policies and to enforce juror parking. �#F'.W TIMELINE: ° ,.:.JI Parking Structures POLICIES: ' Additional parking should be provided downtown for shoppers, tourists, employees and visitors to government and private offices. ' Parking structures will be provided to best utilize available land while providing additional parking. U ' New sites for providing future additional parking should be considered by the City Council as the need arises and/or as land becomes available. ' Whenever possible, land should be purchased to preserve the option of developing such properties at a later date and used for surface parking in the meantime. First eons.deonfien fer a third site will be given to properties in tie %watev-4fteere ACTIONS * The eity's first paiking structure is located an the eerner eF Palm and+ferre Streets and is seheduled to be epen by jantwy 1966. ' A second structure is planned on the comer of Chorro and Marsh Street and is expected to be open by summer+989 ' City staff will investigate the possibilities for providing additional parking in the-Nipeme ' .... y g property owners, acquiring information about property Street t ?�adt areal b meeting with values, and reviewing land use impact and issues with the Planning Commission. 1' 9ff flte Silk sElectapa fir°fiht+ Itlyd paring garg r , rYeguvaitons shalt be initiated td atquirn#hnx`zii`eR NWitty ractu=es.,�S +1ti7v$fe gt, Otlid ? TIMELINE: ' Structures expected to open as noted. Staff to repert teeity eauneil regarding Nipeme Street eptions by kneary 1988. ' Purchase of land will occur upon Council direction. Public Awareness POLICY. ' The general public should be made aware of the Parking Management Plan and it benefits to the downtown. .-/3 , i Parking Management Plan Page S ACTIONS ° Features of the Management Plan will be publicized through local media before events occur. 11 Preffietieaela rNctia "s.:`, such as grand openings for the structures, also can announce the anticipated changes. ! ti .fsttrtt i�te'l#I MC, aC t��a aunty�. d.., "" hQtd . ate.. ;4 , Special emphasis will be given to the positive features of the plan and the reasons why changes are expected to occur. TIMELINE: • Ongoing. Public Participation in Implementation and Review of Plan POLICY- * OLICY• City staff will maintain a cooperative relationship with private and public sector employers and employees es?well-as C%y aetYtsazy hcypa .ACTION- * CTION:° Staff will continue to work with the City's Parking Management Committee as long as it exists and thereafter with the Business Improvement Association, Chamber of Commerce and County staff to review and make recommendations for possible changes to the Parking Management Plan. T WELINE: s Ongoing. Residential Parking Districts POLICY: • Special Parking Districts should be established as necessary, WWWRjuate�,r y;zs*st" s, n residential areas which are congested with vehicles parked by persons not residing M the area, to reshiel cCmfr4 parking to preserve the quality of life of area residents. ACTION- * After implementation of changes to meters on the streets; parking patterns and habits should be examined to determine if parking districts are needed in surrounding residential areas. Their establishment can be initiated by staff, eauncii or local residents-W aia'Ol` u� > r<liaa:4�Tc7d: '. ifC TIMELINE: I Revie% parking habits in the w ea net tit ef blenterey Street aftea opening of Pahn S"eet of the [�1$ Q Scope of Management Plan POLICY: • The Parking Management Plan is intended to be a management plan for the entire city. ACTION: ' The Management Plan shall be revised and expanded to incorporate new goals for areas beyond the immediate downtown. TIMELINE: • As appropriate. Parking Management Plan Page 6 Support of Parking Program by Merchants;and Businesses POLICY: ° The City will seek financial support of a parking program from.merchants and business owners. ACTIONS- * A parking in-lieu fee program will be established Ou to ensure financial support from some members of the community. ° A supplemental revenue program involving all members of the business community will be developed by the Business Improvement Association and City staff and presented to the City Council for review and incorporation into the Management Plan. TIMELINE: ° The Parking In-Lieu Fee Program eelleeted seen thereafter. ovMif he reiew iv ui r: C', itfsect yi"olt5trllfGfi(tl Cqt ° By-Aps it i988; A supplemental €"iii program will be submitted for City Council consideration ttpgaotpte# oa t3fe hstsi5ce?tew It? t ° late < n t Tourist/Shoppers Promotions POLICY: ° Tourists and shoppers should be encouraged to visit dewntewn CAN. ACTIONS- Most CTIONSMost convenient curbside space will be made available by adding more short-termtpr jpa, by developing incentive programs for employees to park in the structures ead stfa Tots and use alternative means of transportation, and by installing signs downtown which direct visitors to available parking. ° A shuttle service around town may also enhance tourist/shopper visits to do 0 ntowa and options should be investigated. TIMELINE: Mere 39 minate spe-e-es RNP-11 be added in-jeneer 1988. Alternative transportation and incentive programs will be develeved by April 1988 Os$dii�iB. A signing program will be developed and put in place prior to completion of the Marsh Street Parking Structure in summer+989 Existing shottle service between dewntewn and *the eents it! C-ent Mail will be obsei ved esti options for dewatewa 0..j J, shuttle's.1'W. ;l > considered by summer +989 1, . Relationship to General Plan The goals and policies of the parking Management Plan are compatible with those established by the current Land Use and Circulation Elements. Some of these policies are so stated in the City's "Goals for Downtown." Those documents are in the process of being updated and the "Goals" s incorporated into the Elements of the General Plan. As they are revised, the Parking Management Plan, its goals, policies, and/or references to them will be included in the General Plan Elements for review by the Planning Commission and adoption by the City Council. These reviews are anticipated by suer !988 fit. , i i LEGISLTV.WP INTRODUCTION The Parking Management Plan is intended to maintain downtown as a viable economic/community center by providing easy access to stores and offices. The plan also is aimed at protecting the.character of the downtown and surrounding office and residential areas. It consists of'several components which not only regulate where people park and for how long, but also provide a financial base to improve and maintain parking operations downtown and to make debt payments for the financing of additional parking structures. Background Between 1977 and.1987, several parking studies were prepared to assess the parking situation in downtown San Luis Obispo. Among them are the Downtown Traffic Circulation and Parking Studies (Wilbur Smith 1977), the.Downtown Parking Program and EIR (Earthmetrics 1981), and the Downtown Parking Study(IBI Group 1986). Each of these studies concluded that there is a parking deficiency downtown which is increasing and presently totals about 724 parking spaces. Several reasons were cited for the cause of the problem. For one, downtown property has been more intensely developed during the last ten years, both by the private and public sectors. Meanwhile,little new parking has been provided. Much of the available curbside parking is taken early in the day by employees and few spaces are left for customers. Existing long-term parking is in nearby office and residential zones which are being adversely impacted by the overflow parking from downtown; residents are unable to find spaces for themselves and their guests and offices have limited parking for clients. The studies recommended additional parking spaces be provided and suggested structures as the most efficient use of available land. To pay for the structures, possible funding mechanisms were O identified. A parking management plan to accompany the construction also was recommended to help make sure the structures would be used by long-term parkers, thus freeing the more convenient spaces for shoppers. Acting upon these recommendations, the City issued bonds to finance construction of two parking structures. One structure was constructed at the corner of Palm and Morro Streets and began operation in March, 1988. Construction is underway on a second structure and is scheduled for completion September, 1990. This Parking Management Plan will be used to guide where people will park, to the overall benefit of downtown, and will also generate revenues needed to support a comprehensive and effective parking program. Parkin¢ Goals. Policies. and Action Plan The two primary goals of the Parking Management Plan are: 1. To maintain downtown as a viable economic/community center; and 2 To protect the character of downtown and surrounding office and residential zones. As the actions listed below are taken, the plan will ensure that long-term parkers use the new structures and that curbside spaces are available for customers and shorter-term packers. This will be done by offering lower rates in the parking structures, increasing the cost of metered parking and fines for overtime parking, and altering the time limits in various areas of downtown. It is expected that people's habits will begin to change to the benefit of the overall parking situation in and around downtown. It also provides the means for generating revenues necessary to maintain parking-related operations and for acquisition of property for future parking. The following policies and actions are aimed at implementing the goals of the Parking Management Plan. Parking Management Plan Page 2 Employee Parking Programs POLICIES: ' Programs should continue to be established by employers to encourage employees of downtown businesses and government offices to use the parking structures as well as to use transportation other than the automobile. ' At present and future parking structures, free parking shall be provided for carpools of three or more. ACTIONS: • The program for encouraging alternative means for transportation, including an incentive program for City and County employees, will continue. Increase in transit ridership will be the primary focus of the program. This will be accomplished by offering increased subsidies and improving the transit system, as well as improved marketing techniques. Carpools and bicycles will also be encouraged. • Long-term parking on the streets will be discouraged by extending two-hour parking meters into peripheral commercial areas of downtown, providing ongoing monitoring of usage of short-term (30 min.) spaces in the core area, by offering lower rates in the structures than on the streets, and by increasing fines for overtime violations. TIMELINE: s Ongoing Enforcement of Parking Violations POLICY- * The intent and letter of parking laws will be strictly enforced, to discourage abuse of J' overtime parking, encourage payment to meters, and direct long-term parkers to long-term parking spaces. ACTION: • Parking Enforcement Officers shall strictly enforce the existing provisions of Municipal Code, particularly for overtime violations and misuse of loading zones. TIMELINE: s Ongoing. Existing Parking Utili2ation POLICIES: • Maximize use of all parking structures and surface lots. ' Curbside parking spaces shall be made available to short-term parkers and long-term parking should be encouraged in parking structures. ' Meters shall not be installed or time limits posted unless at least 75% of the frontage property is non-residential for each block unless requested by the residents or businesses on the block -= at which time, staff would initiate a feasibility study. ' Placement of 30-minute meters shall be reviewed semi-annually by the Parking Management Committee. Nll be placed in the mione shaddle of the block.in the central business district unless requested by frontage businesses. �i Parking Management Plan Page 3 ACTIONS: • Layout and use of existing parking lots and structures will be reviewed periodically and changes made as needed to maximize use and improve circulation. • Availability of curbside spaces will be encouraged by offering lower rates in the parking structures and increasing fines for violations of overtime parking. ° Increase publicity for under-utilized lots and long-term meters. • Establish a special parking permit for use at 10-hour parking meters. TIMELINE: • Increases in parking meter rates will be effective every five years until the year 2003. However, the cash now for the Parking Program should be reviewed every two years to see if rates should be increased prior to the scheduled 5-year intervals(1993, 1998, 2003) set forth in the Municipal Code. • Citation increases shall be reviewed every two years and adjusted as necessary from date of the last increase, February, 1988 (next review will be started March; 1990, and be effective October, 1990). • Time limits of meters on the streets, as shown on the attached Downtown Parking Map, will be implemented if they meet the established 7596 non-residential policy. Existing long- term meters on Pacific and Pismo and side streets in the vicinity of the Marsh Street Parking Structure shall be maintained until garage opens. Time limits will be reassessed to determine the optimum mix of long and short-term meters. Expansion of meters will be ongoing. • Parking rates in the structures will become effective upon the opening of the structures: Financing POLICY: C' • The Parking Program will be self-supporting and funding sources will be developed for maintaining and expanding parking operations and to repay bonds which were issued for financing of the structures. ACTIONS- * CTIONS• Increases in parking meter rates and citation rates along with establishment of new parking structure fees. Continue in-lieu fee program and establish supplemental fee program from downtown businesses which will provide the funding necessary to support an effective parking program. • All of the parking fine monies will be deposited in the Parking Fund. • Increases in meter rates will occur automatically every five years and should be reviewed every two years for cash-flow balance. A variable rate system should also be considered. • Parking structure rates and citation rates also should be adjusted periodically. • Investigate the feasibility of eliminating parking meters and establishing a parking assessment district to finance the Parking Program. TIMELINE . • All actions are expected to be carried out by January, 1991. Juror Parking POLICIES: • Free juror parking shall be provided in the Palm Street Parking Structure. ° No free juror parking will be allowed in metered spaces on the street unless they have an over-sized vehicle and/or the parking structure is full. • Free parking by jurors will not be allowed after their jury duty expires. Violators will be cited. soli Parking Management Plan Page 4 ACTION: ' .Staff will work with Jury Commissioner to inform prospective jurors of city parking policies and to enforce juror parking. Staff will monitor overflow issue and.inform Jury Commissioner if the problem becomes routine. TIMELINE: • Ongoing Parking Structures POLICIES:- * OLICIES' Additional parking should be provided downtown for shoppers, tourists, employees and visitors to government and private offices. ' Parking structures will be provided to best utilize available land while providing additional parking. ' New sites for providing future additional parking should be considered by the City Council as the need arises and/or as land becomes available. ' Whenever possible, land should be purchased to preserve the option of developing such properties at a later date and used for.surface parking in the meantime. ACTIONS ' A second structure is planned on the corner of Chorro and Marsh Streets and is expected to be open by summer, 1990. ' City staff will investigate the possibilities for providing additional parking in impacted areas by meeting with property owners, acquiring information about property values, and reviewing land use impacts and issues with the Planning Commission. ° By 1990, the site selection for the third parking_ garage shall be made and meaningful negotiations shall be initiated to acquire that site: ' City staff will investigate the possibility of operating all present and future parking structures by a private management company. TIMELINE: • Structure expected to open as noted. ' Purchase of land will occur upon Council direction. Public Awareness POLICY: ' The general public should be made aware of the Parking Management Plan and its benefits to the downtown. ACTIONS ' Features of the Management Plan will be publicized through local media before events occur. ' Promotions, such as grand openings for the structures, also can announce the anticipated changes. Newsletters from the BIA, City, and County should also be utilized. ' Special emphasis will be given to the positive features of the plan and the reasons why changes are expected to occur. ' Expand usage of the media to inform users of where and what type of parking is available. TIMELI14M • Ongoing. s�9 O Parking Management Plan Page 5 Public Participation in Implementation and Review of Plan POLICY: City staff will maintain a cooperative relationship with private and public sector employers and employees as well as City advisory body committees. ACTION: ° Staff will continue to work with the City's Parking Management Committee as long as it exists and thereafter with the Business Improvement Association, Chamber of Commerce and County staff to review and make recommendation_s for possible changes to the Parking Management Plan. TIMELINE: ° Ongoing. Residential Parking Districts POLICY. • Special Parking Districts should be established as necessary, when.initiated by residents, in residential areas which are congested with vehicles parked by persons not residing in the area, to control parking to preserve the quality of life of area residents. ACTION: s After implementation of changes to meters on the streets, parking patterns and habits should be examined to determine if parking districts are needed in surrounding residential areas. Their establishment can be initiated by local residents by simple majority request (per household) per block. TIMELINE: ° Ongoing as need arises from.residents. Scope of Management Plan POLICY: • The Parking Management Plan is intended to be a management.plan for the entire city. ACTION: ' The Management Plan shall be revised and expanded to incorporate new goals for areas beyond the immediate downtown. TIMELINE: ° As appropriate. Support of Parking Program by Merchants and Businesses POLICY: • The City will seek financial support of a parking program from merchants and business owners. ACTIONS: s A parking in-lieu fee program will be continued to ensure financial support from.some members of the community. O • A supplemental revenue program involving all members of the business community will be developed by the Business Improvement Association and City staff and presented to the City Council for review and incorporation into the Management Plan. S•�o ,i Parking Management Plan \� Page 6 TIMELINE: • The Parking In-Lieu Fee Program should be reviewed by July 1, 1990, to reflect current construction costs. • A supplemental fee program will be submitted for City Council consideration upon completion of the business license tax restructure or no later-than July 1, 1991. Tourist/Shoppers Promotions POLICY: • Tourists and shoppers should be encouraged to visit retail shopping areas. ACTIONS: • Most convenient curbside space will be made available by adding more metered spaces, by developing incentive programs for employees to park in the structures and surface lots and use alternative means of transportation,.and by installing signs downtown which direct visitors to available parking. • A shuttle service around town may also enhance tourist/shopper visits, and options should be investigated. TIMELINE: • More metered spaces will be added in 1990. • Alternative transportation and incentive programs will be ongoing. • A signing program will be developed and put in place prior to completion of the Marsh Street Parking Structure in summer, 1990. • Options for other shuttles will be considered by summer, 1990. Relationship to General Plan The goals and policies of the parking Management Plan are compatible with those established by the current Land Use and Circulation Elements. Some of these policies are so stated in the City's "Goals for Downtown." Those documents are in the process of being updated and the "Goals" incorporated into the Elements of. the General Plan. As they are revised, the Parking Management Plan, its goals, policies, and/or references to them will be included in the General Plan Elements for review by the Planning Commission and adoption by the City Council. These reviews are anticipated by late 1990. DRAFT.NP s'� r "FING AGENDA Soo DAA -90 ffEM # C ����IIIIII 111111 IIII C I city of san OBIS 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403.8100 July 3, 1990 MEMORANDUM TO: Mayor Ron Dunin City Council FROM: John Dunn, City Administrative Officer SUBJECT: Parking Management Plan (July 3. 4:00 P.M. Business Item No. 5) OCouncilwoman Rappa has expressed an interest in strengthening various proposed "Actions" as outlined in the draft Parking Management Plan. Attached is a list of various suggestions. In staffs opinion, items 5 through 7 would be appropriate additions to the Parking Management Plan. Items 1 and 2 could be included in the Parking Management Plan, but will also be more specifically addressed in a pending Trip Reduction Ordinance (which is being coordinated with the Air Pollution Control District). Items 3, 4, and 8 will be addressed in the City's Short Range Transit Plan, which shall be developed with the Mass Transportation Committee. The Short Range Plan is currently in the RFP process and it is suggested that these items be referred to that process for final resolution. In summary, I would suggest adding items 5 through 7 in the Parking Management Plan, referring the other items to the above-stated studies. Denote-,;ac'lion by Lead Per.azwn Y: i V ncii I RECEIVE ® ,CAO ccmem rrym A . J U L 31990 �lerkorg. MY CLERK [y,4&G SAN LUIS OBISPO,CA d r r EIC45- r CPARKING MANAGEMENT PLAN SUPPLEMENTAL EMPLOYEE PARKING PROGRAMS Actions: Transit Ridership 1. City will continue to offer free bus passes to those City employees who relinquish their City parking permits. It will also continue to promote the subsidy program to reduce the number of trips by single-occupant automobiles. 2. Other employers. (County, Downtown Merchants) will be encouraged to initiate subsidy programs for their employees. 3. When funds are available new and replacement buses will be purchased to increase existing routes and reduce current headways. 4. Additional sales outlets for •transit passes will be established. CExpanded usage of local media (newspaper, radio, TV) wilf.be implemented as funds become available. EXISTING PARKING UTILIZATION Actions: 5. Research restricted hours for commercial deliveries in the core area. 6. Research the restriction of oversized vehicles in the core area for any commercial delivery. 7. Continue to monitor usage of existing commercial loading zones and convert to short-term parking whenever possible. TOURIST/SHOPPER PROMOTIONS Actions: 8. Evaluate the success of the SIA Trolley in relation to increased Cusage of long-term peripheral parking.