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HomeMy WebLinkAbout07/17/1990, C-6 - RECOMMENDATIONS FROM THE COMMUNITY/UNIVERSITY TASK FORCE IIIII�IyIII��III III IIMEETING DATE: pa����� city of san leis oBispo 7/17/90 COUNCIL AGENDA REPORT ITEM NUMBER:ef - 46 FROM: John Dunn, City Administrative Officer, Prepared By: Deb Hossli, Administrative Analyst' SUBJECT: Recommendations from the Community/University Task Force CAO RECOMMENDATION: Acknowledge receipt of the Task Force's letter and direct staff to develop proposed responses to the recommendations and report back to Council regarding feasibility, cost, and plans for implementation. DISCUSSION: In November of last year, the Community/University Task Force was convened at the request of the San Luis Obispo City Council to assist with resolving longstanding issues between the community and both colleges, Cuesta College and Cal Poly. Participants in the Task Force included representatives from the City of San Luis Obispo (Councilmembers Pinard and Reiss, and City Administrative Officer John Dunn) , the County of San Luis Obispo, Cuesta College, Cal Poly, the Student Bodies of Cuesta College and Cal Poly, and a neighborhood representative. The Task Force met on a monthly basis from November 1989 though May 1990. During this period, the Task Force developed a letter that included a series of recommended actions to resolve the concerns identified by each of the participants throughout the discussions (see exhibit 1) . The recommendations focus on issues relating to transportation, housing, resource management, student conduct, and management of enrollment growth. Each participating agency in the I Task Force as well as two unrepresented groups, "Property Managers and Landlords" and the "San Luis Obispo Area Coordinating Council" received copies of the letter of recommendations. The Task Force has requested that each recipient of the letter develop an implementation plan for the recommendations. Based on this request, staff recommends that Council acknowledge receipt of the letter and direct staff to prepare a report that responds to the recommendations. The report would include information on feasibility and cost of implementing the recommendations, along with a plan for actual implementation (see exhibit 2) . It would be staff's intention to present this report to the Council by September of this year. With the distribution of the Task Force's letter of recommendations, the group feels that it has fulfilled its responsibilities. Therefore, the Task Force has disbanded under its current title and will reconvene as the Community/Campus Communication Committee. Activities of this Committee will be limited to semi-annual meetings to monitor each agency's progress with respect to implementing the Task Force's recommendations. The Committee's first meeting should take place in November of this ���n��►�tii�illllll��l1�„I city of San tuts OBispo COUNCIL AGENDA REPORT Council Agenda Report Page Two ATTACMCMS: * Exhibit "1” - Letter of recommendations from Task Force * Exhibit "2" - Letter to Management Team DH\cc-task May 7, 1990 Mayor Ron Dunin City of San Luis Obispo P.O. Box 8100 San Luis Obispo, CA 93403 Dear Mayor Dunin: As you are aware, the Community/University Task Force was formed at the request of the San Luis Obispo City Council for the purpose of resolving long standing issues that stem from having Cuesta College and Cal Poly located adjacent to our community. Participants of the Task Force included representatives from the City of San Luis Obispo, the County of San Luis Obispo, Cuesta College, Cal Poly, the Student Bodies of Cuesta and Cal Poly, and a Neighborhood representative. Meetings of the Task Force have taken place on a monthly basis since November of last year when the group was convened. From the very beginning,,the Task Force has focused a majority of its energies on defining the areas of concern for the represented groups. In discussing the issues openly, the Task Force found that many of the same concerns were held by all the participants. Issues such as traffic and transportation, housing and property management, resource usage and conservation, student conduct, managing city and county population growth, and managing student enrollment growth were consistently raised by the Task Force members as areas in need of attention by all the participating agencies and groups. Using the issues defined during these discussions, the Task Force has developed a series of recommended actions for each agency to implement to the greatest extent feasible. The recommendations are intended to respond to the concerns raised by the Task Force members over the last several months. Recommendations have also been.developed for two groups that were not represented on the Task Force, "Property Managers and Landlords°and the"San Luis Obispo Area Coordinating Council'. After several discussions, it became apparent to the Task Force that these groups played important roles in contributing to the success of many of the recommendations identified to ease tensions relating to transportation, housing, resource usage and conservation, and student conduct. In developing the recommendations, emphasis was placed on joint agency solutions that would foster long-term improvements in communication and relations between the groups affected by student/community interaction. The Task Force acknowledged throughout its discussions that there were many positive benefits associated with having Cuesta College and Cal Poly located in our community and that we need to share in the burden of identifying and resolving problem areas. The purpose of this letter is to communicate these recommended actions• to the organisations represented on the Task Force, as well as to the community's property managers and landlords. It is the request of the Task Force members that upon receipt of this letter, each agency or group develop a plan that responds to the recommendations to the greatest extent feasible and begin implementation. Once each agency or group i U EXHIBIT 1 C�•G -3 i Page Two acknowledges receipt of the recommendations and demonstrates a willingness to respond, the Task Force will have fulfilled its major responsibilities. It would then be the intention of the Task Force to disband under its current title and reconvene as the Community/Campus Communication Committee. Activities of this Committee would be limited to semi-annual meetings, unless a need arose to meet more frequently, to monitor the progress of each agency and discuss any issues that could be appropriately addressed by the Committee. If you have questions regarding this request, please contact your representative on the Task Force or John Dunn, the City's Administrative Officer at 549-7114. The following represents the recommendations of the Task Force: I. Transportation * The City should expand its efforts to create convenient bikeways throughout the community, placing special emphasis on acquiring easements along the Southern Pacific Railroad to develop a "super bikeway" to the Cal Poly campus from various areas of the community. * The City should continue to work closely with Cal Poly and Cuesta to create improved bus schedules and incentive programs that encourage high levels of student usage of the transit system. * The City should consider the establishment of "Park and Ride Lots" and work with the San Luis Obispo Area Coordinating Council, the Air Pollution Control District, and Caltrans to establish appropriate locations throughout the City. * The City, working with *Cal Poly, should develop a parking management plan to reduce parking in the residential areas of the community and encourage alternative forms of transportation. II. Housing * The City should take on a more meaningful role in encouraging the construction of low and moderate income housing in the community. * The City should develop property maintenance standards to ensure the continued quality of the neighborhoods in the community. * The City should encourage the development of programs to reward responsible management of rental units within the community. Page Three * The City, working with the University and students, should identify suitable areas in the community to locate Greek Housing, small group housing and higher density student housing as near the campus as possible, particularly areas that might be accessed through campus. III.Resource Management * The City should take a leadership role in managing solid waste issues in the community, placing emphasis, on developing programs that strongly encourage student participation. * The City should reexamine the costs of Cal Poly's use of the water treatment and, distribution systems and wastewater treatment and collection facilities to ensure that charges are being fairly distributed between the two parties. * The City should continue its efforts to develop adequate short term and long term water supplies for the community. * The City should continue to encourage water conservation throughout the community, providing increased focus on apartment owners and property managers. * The City should continue and intensify its efforts to prevent inflow and infiltration of storm water into its sewer collection system. * The City should continue its program of systematically repairing and replacing older water lines to prevent water leaks. IV.Student Conduct and Communication * The City should continue its efforts to communicate with the student community through regular contact with the ASI, Inter-Fratemity Council, and other student groups. * The City should continue and expand its use of student interns from Cuesta College and Cal Poly to assist with accomplishing workload and provide career training opportunities to students. * The City should continue to participate in the Student/Community Liaison Committee. * The City should participate more fully in the Cal Poly Campus Planning Committee. Page Four I. Transportation The County should work with the San Luis Obispo Area Coordinating Council, the San Luis Obispo Regional Transit Authority and other affected agencies to achieve the following goals: encourage high use of the County's regional transit systems, establish Park and Ride lots, increase the allocation of Transportation Development Act funds for alternative transportation systems, and exhibit greater leadership in providing for the development of a rider-attracting regional transit system. IL Housing The County should continue to encourage the construction of low and moderate income housing in appropriately located areas, including student housing that could be located adjacent to Cal Poly and Cuesta College. Ill,Resource Management * The County should continue to provide education that encourages water conservation on a countywide basis. * The County should take a strong leadership role in developing programs to conserve resources and encourage the reuse of materiials., IV.Student Conduct and Communication The County should continue and expand its use of student interns from Cuesta College and Cal Poly to assist with accomplishing workload and provide career training opportunities to students. The County should continue to participate in the Student/Community Liaison Committee. Transportation The San Luis Obispo Regional Transit Authority should work closely with Cal Poly and Cuesta College to develop bus schedules that encourage high use of the County's regional transit systems. Page Five * The San Luis Obispo Area Coordinating Council, Regional Ridesharing Coordinator, and Caltrans should work together to develop "Park and Ride Lots" throughout the County. Their efforts should be coordinated with Cal Poly and Cuesta College. * The San Luis Obispo Area Coordinating Council should consider increasing the level of Transportation Development Act funding allocated to aftemative transportation systems. * The San Luis Obispo Regional Transit Authority should exhibit greater leadership in providing for the development of a rider-attracting regional transit system. t� l I. Transportation * Cuesta College should become a regular participant and make sufficient contributions to the City and County's Transit Systems in an effort to reduce traffic to the campus and on Highway. One. * Cuesta College should develop effective programs to encourage the use of public . transportation or alternative forms of transportation to campus (e.g., park and ride lots, carpooling, ridesharing, etc.). * Cuesta College should work closely with the City and the San Luis Obispo Regional Transit Authority to create improved bus schedules and incentive programs that encourage high levels of student usage of the transit systems. * Cuesta College should set annual targets for reduction of campus destination automobile trips and develop an implementing program. * Cuesta College should work with other communities such as Los Osos, Baywood Park, Morro Bay and Cayucos to assess and reduce transportation impacts on these areas. * Cuesta College should establish an Integrated Transportation Management Committee with participants from the City, the County, the Area Coordinating Council, and the Air Pollution Control District to further encourage transportation alternatives that reduce automobile usage. II. Housing * Cuesta College should take on an advocacy role in encouraging the construction of low and moderate income housing for students in the county. . U Page Six * Cuesta College should develop programs to encourage and reward responsible management of rental units within the county. III.Resource Management * Cuesta College should continue its efforts to develop.a long-term permanent water supply for the campus. * Cuesta College should continue to educate students and faculty regarding resource conservation and reuse and water conservation methods on and off campus. * Cuesta College should support the creation of student based groups that take the lead in encouraging college programs that promote resource conservation and reuse and water conservation on and off campus. * Cuesta College should continue its program of systematically repairing and replacing older water lines to prevent water leaks. IV.Student.Conduct and Communications * Cuesta College should continue and strengthen its participation in the Student/Community Liaison Committee. * Cuesta College should continue to develop programs that educate the students on ways to be good neighbors in their immediate neighborhoods and in the community. * Cuesta College should continue its programs that encourage students to provide volunteer services to community organizations (educational, cultural, and social services). V. Management of Enrollment Growth * Cuesta College should include the City and County of San Luis Obispo in their planning for enrollment growth. * Cuesta College should continue to pursue the development of satellite campuses in other-areas of the county. * Cuesta College should encourage the development of legislation that would give community college's more control over their enrollment levels and which would stress the reduction of negative impacts on adjacent communities. l Page Seven VI.General Recommendations * Cuesta College should use their faculty talents and student energies to encourage creative solutions to the issues identified by the Task Force (e.g., transportation, housing, resource management). * Cuesta College should develop additional playing fields and recreational areas for students in an effort to relieve pressure on the City's limited and overused playing fields and recreation areas. I. Transportation * Cal Poly should continue to participate in funding the City's Transit Program, and be willing to pay appropriate costs for these services. * Cal Poly should work closely with the City and the San Luis Obispo Regional Transit Authority to create improved bus schedules and incentive programs that encourage high levels of student usage of the transit systems. * Cal Poly should encourage all types of transportation on campus that reduce student and faculty automobile usage (e.g., adding bicycle paths, reducing auto/bicycle conflicts, sponsoring ridesharing and vanpooling programs, creating park and ride lots, etc.). * Cal Poly should set annual targets for reduction of campus destination automobile trips and develop an implementing program. * Cal Poly should consider incentives to discourage first-year students from bringing cars to the university campus. * Cal Poly should continue to subsidize the County's regional transit systems for all students, staff, and faculty. * Cal Poly, working with the City, should develop a parking management plan to reduce parking in the residential.areas of the community and encourage alternative forms of transportation. * Cal Poly should establish an Integrated Transportation Management Committee with participants from the City, the County, the Area Coordinating Council, and the Air Pollution Control District to further encourage transportation alternatives that reduce automobile usage. Page Eight II. Housing * Cal Poly should encourage the development of public/private housing on campus. * Cal Poly should, to the greatest extent possible, encourage first year students to live on campus. * Cal Poly should take on a more meaningful role in encouraging the construction of low and moderate income housing in San Luis Obispo and the County.. * Cal Poly's Student Housing Office should develop programs to reward responsible management of rental units within the community. * Cal Poly, working with students and the City, should identify suitable areas in the community to locate Greek Housing, small group housing and higher density housing as near to the campus as possible. III.Resource Management * Cal Poly should continue to educate students and faculty regarding resource conservation and reuse and water conservation methods on and off campus. * Cal Poly should support the creation of student based groups that take the lead in encouraging university programs that promote resource conservation and reuse and water conservation on and off campus. * Cal Poly should work with the City to reexamine the costs of the water treatment and distribution systems and sewer treatment and disposal facilities to ensure that charges are being fairly distributed between the two parties. * Cal Poly should continue and intensify its efforts to prevent inflow and infiltration of storm water into its sewer collection system. * Cal Poly should continue its program of systematically repairing and replacing older water lines to prevent water leaks. IV.Student.Conduct and Communication * Cal Poly Administration should continue to participate in the Student/community Liaison Committee. * Cal Poly should continue to implement programs that educate and encourage students to be good neighbors and increase their awareness of the concerns of the - 1 community and their immediate neighborhood. � Page Nine * Cal Poly should continue to encourage student participation in"Good Neighbor Day". * Cal Poly should continue its programs that encourage students to provide volunteer services to community organizations (educational, cultural, and social services). * Cal Poly should encourage student involvement in publicizing the value of Poly Royal to the community. V. Management of Enrollment Growth * Cal Poly should adopt safeguards to ensure that the enrollment cap is not exceeded. * Cal Poly should include the City and County of San Luis Obispo in their planning for enrollment growth: VI.General Recommendations * Cal Poly should use their faculty talents and student energies to encourage creative . solutions to the issues identified by the Task Force (e.g., transportation, housing, resource management). * Cal Poly should hold quarterly meetings of the Campus Planning Committee to facilitate a more active role in achieving the recommendations contained in this letter. * Cal Poly should develop additional playing fields and recreational areas for students in an effort to relieve pressure on the City's limited and overused playing fields and recreation areas. F[oltl >'�Ulariag & tand�or�is o�Ri��'(a�es 1. General Recommendations * Property Managers & Landlords should disseminate the "Good Neighbor Brochures° to all tenants.. * Property Managers & Landlords should disseminate information regarding the City's water conservation policies to all tenants. Page Ten * Property Managers & Landlords should disseminate information regarding the City's Residential High Density Occupancy Regulations to all tenants and be knowledgeable about the regulations. * Property Managers & Landlords should encourage their tenants to take the initiative to meet with their neighbors to discuss ways to cooperate and reduce potential conflict (e.g., noise, parking, parties, etc.) * Property Managers & Landlords should develop programs to regularly monitor the interior and exterior conditions of their properties. * Property Managers & Landlords should develop lease agreements that contain °performance standards" language (e.g., three noise complaints can result in termination of lease agreements). * Property Mangers & Landlords should sponsor periodic workshops with the City, Cuesta College, and Cal Poly to discuss rental issues. * Property Managers & Landlords should consider forming an organization or creating a newsletter that can inform the group of changing regulations for rental housing and other appropriate issues. — 1. General Recommendations * Neighbors should take the initiative to meet with their student neighbors, get to know them better and discuss expectations and concerns. * Neighborhood Associations should invite students to participate in meetings and gatherings to discuss neighborhood issues and behavior expectations. * Neighborhood Associations should request to become regular members of the Student/Community Liaison Committee. * Neighbors should identify and maintain contact with rental unit landlords and property managers to obtain their assistance in gaining compliance of tenants with established standards. OPage Eleven Student: 1. General Recommendations * Students should continue to participate in the Student/Community Liaison Committee. * Students should continue to sponsor and participate in "Good Neighbor day". * Students should exhibit leadership in developing programs to encourage resource conservation and reuse and water conservation. * Students should expand outreach activities with respect to good neighbor efforts. * Students org#nizations should take greater responsibility and encourage peer review of student behavior with respect to meeting community/neighborhood standards violations. * Cal Poly students, aided by the University and the community, should take responsibility for preventing disruptive student behavior during Poly Royal. Students, student leadership, and student organizations should work to reduce the incidence of large parties, drinking, and unruly behavior. Students should emphasize and encourage cooperation with the Police Department in response to noise, party and behavior complaints. * The Student/Community Liaison Committee should expand its membership to include a representative from the Neighborhood Association and to increase student representation from Cuesta College. Our thanks are extended to each agency and group that participated in the Task Force. If each agency can give their attention and support to these recommendations, we can enrich the lives of our students, improve communication between all of us, and live and work in a more tranquil community. Sincerely, C' C G"i3 Page Twelve David Blakely, County of San Luis Obispo Fifth District Supervisor Peg Pinard, City of San Luis Obispo City Council Jerry Reiss, City of San Luis Obispo City Council John Dunn, City of San Luis Obispo Administrative Officer Doug Gerard, Cal Poly University Executive Dean for Facilities Administration Hazel Scott, Cal Poly University Vice President for Student Affairs Ricardo Echeverria, Cal Poly University Student Representative Francis Reynolds, Cuesta College Trustee Jim Greathouse, Cuesta College Vice President of Educational Services Marquam Piros, Cuesta College Student Representative Linda Lallum, Neighborhood Group L44' /� OW of sAn luis oaspo 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403-8100 June 27, 1990 Memorandum TO: MANAGEMENT TEAM FROM: JOHN DUNN, CITY ADMINISTRATIVE OFFICER SUBJECT: RECOMMENDATIONS FROM THE COMMUNITY/UNIVERSITY TASK FORCE In November of last year, the Community/University Task Force was convened at the request of the San Luis Obispo City Council to assist with resolving longstanding issues between the community and both colleges, Cuesta and Cal Poly. Participants in the Task Force included representatives form the City of San Luis Obispo (Councilmembers Pinard and Reiss, and myself) , the County of San Luis Obispo, Cuesta College, Cal Poly, the Student Bodies of Cuesta College and Cal Poly, and a neighborhood representative. The Task Force met on a monthly basis from November 1989 through May 1990. During this period, the Task Force developed a letter that included a series of. recommended actions to resolve concerns identified by each of the participants throughout the discussions (see attachment 1) . The recommendations focus on issues relating to transportation, housing, resource management, student conduct, and management of enrollment growth. Each participating agency in the Task Force as well as two unrepresented groups, "Property Managers and Landlords" and the "San Luis Obispo Area Coordinating Council" received copies of the letter of recommendations. The Task Force has requested that each recipient of the letter develop an implementation plan for the recommendations. In order for the City to develop our own plan to respond, it will be necessary to assess the feasibility and impacts (e.g. , staff time, funding etc) associated with implementing the recommendations. It. would be my intention to present this information to the City Council as soon as possible so that a formal plan to respond can be adopted.. I'll need your assistance with preparing this information. The recommendations directed to the City can be found on pages two and three of the attached letter. On the far left hand corner of both pages, I have designated a lead department for preparing responses to each of the recommendations. In cases where multi-departmental responses are required, the departments that play a lesser role in EXHIBIT 2 Page Two Memorandum the response havebeen designated as "back up'-' departments and listed on the far right hand corner of each page. It will be the responsibility of the lead department to coordinate the responses from the "back up" departments. Please review the "lead" and "back up" designations and contact Deb Hossli at extension 151 as soon as possible if any listings are incorrect. The responses for each recommendation should be structured to include brief information on: * the feasibility of implementing the recommendation (e.g. , can this be accomplished, does it conflict with present City policies, etc. ) * the. fiscal impact of implementing the recommendation (e.g. , estimated staff time and any other costs associated with. implementation) * if applicable, your recommendations for pursuing implementation (e.g. , if the City did intend to implement this recommendation, it would require the following actions. . . ) * the designated project manager for each recommendation Please submit this information to Deb Hossli by August 13, 1990. Feel free to call Deb if you have additional questions. Thank you. CPage Two acknowledges receipt of the recommendations and demonstrates a willingness to respond, the Task Force will have fulfilled its major responsibilities. It would then be the intention of the Task Force to disband under its current title and reconvene as the Community/Campus Communication Committee. Activities of this Committee would be limited to semi-annual meetings, unless a need arose to meet more frequently, to monitor the progress of each agency and discuss any issues that could be appropriately addressed by the Committee. If you have questions regarding this request, please contact your representative on the Task Force or John Dunn, the City's Administrative Officer at 549-7114. The following represents the recommendations of the Task Force: Lead S I"1' fitbFsii Back-U 1. Transportation Com. Dev. * The City should expand its efforts to create convenient bikeways throughout the Pub.Wo community, placing special emphasis on acquiring easements along the Southern Pacific Railroad to develop a "super bikeway" to the Cal Poly campus from various areas of the community. Admin. The City should continue to work closely with Cal Poly and Cuesta to create improved (Transit) bus schedules and incentive programs that encourage high levels of student usage of the transit system. Com. Dev. * The City should consider the establishment of "Park and Ride Lots" and work with Pub.Wo the San Luis Obispo Area Coordinating Council, the Air Pollution Control District, and Caltrans to establish appropriate locations throughout the City. Pub. Works * The City, working with Cal Poly, should develop a parking management plan to Com.De, reduce parking in the residential areas of the community and encourage alternative forms of transportation. II. Housing Com. Dev. * The City should take on a more meaningful role in encouraging the construction of low and moderate income housing in the community. Com. Dev. * The City should develop property maintenance standards to ensure the continued quality of the neighborhoods in the community. Com. Dev. The City should encourage the development of programs to reward responsible management of rental units within the community. ATTACHMENT 1 Page Three gad Back-Up m. Dev. * The City, working with the University and students, should identify suitable areas in the community to locate Greek Housing, small group housing and higher density student housing as near the campus as possible, particularly areas that might be accessed through campus. III.Resource Management ib. Works * The City should take a leadership role in managing solid waste issues in the community, placing emphasis on developing programs that strongly encourage student participation. :ilities * The City should reexamine the costs of Cal Poly's use of the water treatment and Finance distribution systems and wastewater treatment and collection facilities to ensure that charges are being fairly distributed between the two parties. :ilities * The City should continue its efforts to develop adequate short.term and long term water supplies for the community. :ilities * The City should continue to encourage water conservation throughout the community, providing increased focus on apartment owners and property managers. :ilities * The City should continue and intensify its efforts to prevent inflow and infiltration of storm water into its sewer collection system. :ilities The City should continue its program of systematically repairing and replacing older water lines to prevent water leaks. Iv.StudentConduct and Communication [min. * The City should continue its efforts to communicate with the student community through regular contact with the ASI, Inter-Fratemity Council, and other student groups. arsonnel * The City should continue and expand its use of student interns from Cuesta College and Cal Poly to assist with accomplishing workload and provide career training opportunities to students. imin. * The City should continue to participate in the Student/Community Liaison Committee. >m. Dev. * The City should participate more fully in the Cal Poly Campus Planning Committee.