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Home My WebLink About01-22-2013 c10 purchase of one 240 kilo emergency generatorcounci l acenaa 12epont mee-g oats 1 /2 2 /1 3 :Rem NumberC 1 0 • • C I T Y O F S A N L U I S O B I S P O FROM : Carrie Mattingly, Utilities Directo r Prepared By :Wade Horton, Water Division Manage r Debbie Malicoat, Utilities Business Manager SUBJECT :PURCHASE OF ONE (1) PORTABLE 240 KILOWATT EMERGENC Y GENERATOR . RECOMMENDATIO N 1.Approve the replacement of one California Air Resources Board (CARB) non-compliant 20 0 kilowatt (kW) portable generator with one 240 kW CARB compliant generator and require d accessories for and amount not to exceed $150,000 and authorize the Finance Director t o execute the necessary purchase orders to complete the purchase . 2.Appropriate $75,000 from the Water Fund Unappropriated Working Capital balance an d $75,000 from the Sewer Fund Unappropriated Working Capital balance to support th e replacement . DISCUSSION The Utilities Department uses portable emergency generators to provide power to water an d wastewater pump and lift stations during power outages . Currently the City has one (1) 200 k W generator, a Caterpillar model that was placed into service in 1986 (Asset 8628). The generato r provides emergency power for the Water Treatment Plant Transfer and Altria water pump stations , which supply water to approximately half the City . This generator is also capable of providin g power to several wastewater lift stations throughout the City . California Air Resources Board (CARB), as part of Senate Bill (SB 656), required the installation o f Diesel Particulate Filters (DPF) to on-road and off-road vehicles and equipment to reduce diese l exhaust particulate matter . Diesel engines must be retrofit or removed from service by Decembe r 31, 2012 . There are no particulate matter traps available for the existing generator's engine ; therefore retrofitting is not an option. Failure to comply with emission control regulations coul d result in fines at a minimum of $1,000 per day until compliance is achieved, therefore the generato r was taken out of service on December 31, 2012 . In order to mitigate the risk of inoperable pump s during an emergency power outage, staff has rented a generator that is CARB-compliant until suc h time as a permanent replacement is approved . The current generator is 200 kW, however this size of generator is not commonly produce d anymore . Based on generators currently in production, a 240 kW generator is recommended. Th e next smaller available generator is 160 kW and does not meet the required power generation needs . C10-1 Council Agenda Report — Purchase of (1) 240 kW Emergency Generator Page 2 •CONCURRENCE S The Public Works Fleet Manager concurs with the recommendation . FISCAL IMPAC T The 240 kW CARB compliant generator that is currently being rented, can be purchased fo r $120,900 utilizing the California Multiple Award Schedules (CMAS) contract . Additional accessories and customizations that will allow the generator to plug into our pump and lift station s will cost no more than $29,100 .Considering the generator is utilized by both water and wastewater , the costs will be allocated 50% to each fund . The Water and Sewer funds have sufficient available working capital to support the request . ALTERNATIVE S 1.Rent a generator .Given the relatively infrequent use, staff has researched the possibilit y of renting a generator and has identified a vendor that carries this equipment . A generato r can be rented through Associated Power in Bakersfield for $2,511 a month, with a lead tim e of 7 days . This option is not recommended as a permanent solution because an emergenc y power generator is generally required on short notice . Furthermore,5 years of rental cost s would pay for the generator in-full . With a 15 year life-span, rental fees would cost 3 time s that of a purchase . 2.Lease to own a generator.Leasing a generator through a vendor would allow the City t o lease monthly, reducing the immediate costs to the City, then purchase outright in the future . This option is not recommended as total cost, including interest, results in a more expensiv e purchase price . t:\counal agenda reportsl201312013-01-221purchase of 1 240 lul emergency gen (matongb-hortcn)har 2401 w generates W ra,ase.docx • • C10-2 COUNCIL MEETING :4 n ITEM NO .:/0 Grimes, Maeve ,: Grimes, Maeve Tuesday, January 22, 2013 5:35 P M To:Council AL L Subject FW: PURCHASE OF ONE (1) PORTABLE 240 KILOWATT EMERGENCY GENERATOR . Agenda Correspondence for Item ClO for the 01/22/13 Agenda . maeve kenneOy oRimes City Cler k city of san Luis O13isp o 990 Palm Street San Luis Obispo, CA 9340 1 phone: (805) 781-710 2 email:merimes@slocity .org From :Carter, Andrew Sent:Tuesday, January 22, 2013 4 :25 PM To: Grimes, Maeve Cc : Grigsby, Daryl ; Lichtig, Katie Subject :FW : PURCHASE OF ONE (1) PORTABLE 240 KILOWATT EMERGENCY GENERATOR . Andrew Carte r Council Member City of San Luis Obispo From :Brett Cross [brettcross@yahoo .com] Sent :Tuesday, January 22, 2013 3 :39 PM To:rschmidt@irain .orq;Marx, Jan ; Carter, Andrew ;dcarper aslocitv .org ;Ashbaugh, John ; Smith, Kathy Subject :PURCHASE OF ONE (1) PORTABLE 240 KILOWATT EMERGENCY GENERATOR . Regarding the replacement of this generator . I'm wondering why the engine only cannot be replaced . There is n o discussion in the staff report regarding "repowering" the generator . Thanks , Brett Cros s • COUNCIL MEETING ://200//.q ITEM NO .: Grimes, Maeve Grimes, Maeve Tuesday, January 22, 2013 5 :35 PM To :Council AL L Subject FW : PURCHASE OF ONE (1) PORTABLE 240 KILOWATT EMERGENCY GENERATOR . Agenda Correspondence for Item C10 for the 01/22/13 Agenda . maeve kcnneOy Guimc s City Clerk city of san Luis OBISpO 990 Palm Street San Luis Obispo, CA 9340 1 phone : (805) 781-710 2 email mgrimes@slocitw .org From :Carter, Andre w Sent :Tuesday, January 22, 2013 4 :25 P M To : Grimes, Maeve Cc: Grigsby, Daryl ; Lichtig, Katie Subject FW : PURCHASE OF ONE (1) PORTABLE 240 KILOWATT EMERGENCY GENERATOR . Andrew Carter Council Member City of San Luis Obispo From :Brett Cross [brettcross@yahoo .com] Sent:Tuesday, January 22, 2013 3 :39 PM To:rschmidt@rain .orq;Marx, Jan; Carter, Andrew;dcarpenC la slocitv .org ;Ashbaugh, John ; Smith, Kath y Subject PURCHASE OF ONE (1) PORTABLE 240 KILOWATT EMERGENCY GENERATOR . Regarding the replacement of this generator . I'm wondering why the engine only cannot be replaced . There is n o discussion in the staff report regarding "repowering" the generator . Thanks , Brett Cross • S COUNCIL MEETING :/44.g_ ITEM NO .:(t /D Grimes, Maeve Grimes, Maeve Tuesday, January 22, 2013 535 P M To:Council AL L Subject FW : PURCHASE OF ONE (1) PORTABLE 240 KILOWATT EMERGENCY GENERATOR . Agenda Correspondence for Item C10 for the 01/22/13 Agenda . maeve kenneOy c,IZlme s City Clerk city of San Luis OBISp O 990 Palm Stree t San Luis Obispo, CA 9340 1 phone : (805) 781-7102 small :merimes@slocity .org From :Carter, Andrew Sent :Tuesday, January 22, 2013 4 :25 PM To : Grimes, Maeve Cc: Grigsby, Daryl ; Lichtig, Katie Subject :FW : PURCHASE OF ONE (1) PORTABLE 240 KILOWATT EMERGENCY GENERATOR. Andrew Carte r Council Member City of San Luis Obisp o From :Brett Cross [brettcross@yahoo .com] Sent:Tuesday, January 22, 2013 3 :39 PM To:rschmidt@rain .org;Marx, Jan ; Carter, Andrew ;dcarpen@slocity.orq;Ashbaugh, John ; Smith, Kathy Subject :PURCHASE OF ONE (1) PORTABLE 240 KILOWATT EMERGENCY GENERATOR . Regarding the replacement of this generator . I'm wondering why the engine only cannot be replaced . There is n o discussion in the staff report regarding "repowering" the generator . Thanks , Brett Cros s • i S S S COUNCIL MEETING :/4 .2-//,.g ITEM NO .:eJO Grimes, Maev e From:Grimes, Maev e Sent Tuesday, January 22, 2013 5 :35 PM To :Council ALL Subject FW: PURCHASE OF ONE (1) PORTABLE 240 KILOWATT EMERGENCY GENERATO R Agenda Correspondence for Item C10 for the 01/22/13 Agenda . maeve kenneOy Grime s City Cler k city of san tuts osisp o 990 Palm Stree t San Luis Obispo, CA 9340 1 phone : (805) 781-710 2 email mgrimes@slocitv .org From :Carter, Andrew Sent :Tuesday, January 22, 2013 4 :25 PM To : Grimes, Maeve Cc : Grigsby, Daryl ; Lichtig, Katie Subject :FW : PURCHASE OF ONE (1) PORTABLE 240 KILOWATT EMERGENCY GENERATOR . Public Fil e Andrew Carte r Council Membe r City of San Luis Obispo From:Brett Cross [brettcross@yahoo .com ] Sent :Tuesday, January 22, 2013 3 :39 P M To :rschmidt@)rain .orq ;Marx, Jan ; Carter, Andrew ;dcarpen@slocitv .org ;Ashbaugh, John ; Smith, Kath y Subject :PURCHASE OF ONE (1) PORTABLE 240 KILOWATT EMERGENCY GENERATOR. Regarding the replacement of this generator . I'm wondering why the engine only cannot be replaced . There is no discussion in the staff report regarding "repowering" the generator . Thanks, Brett Cross 1 Regarding Consent Item No. 8: "Grant Application For Preparing A Master Plan Fo r The Mission Plaza And Cultural Corridor .(Johnson/Murry)" Dear Mayor and fellow Council Members : Save Our Downtown is recommending thefollowing amendment to the wording of this grant application : "Grant Application For Preparing A Master Plan For The Mission Plaza, THE TW O BLOCK CREEK WALK And Cultural Corridor " Why : "Our Town" projects must address one primary criteria : • "A systemic approach to civic development .."This is NOT a systemi c approach to civic development How can the Mission Plaza and so-calle d "cultural corridor" be revitalized without addressing the Creek walks an d the ongoing encroachments onto the public right-of-way by development s currently in the pipeline ...is this "systemic"? Examples for "Our Town "projects, applicable to San Luis Obispo, were as follows : •"The development of master plans ... for publicart"Shouldn't other areas - besides Mission Plaza and the so-called "cultural corridor" - b e considered when developing a "public art masterplan"? •"Design ofpublic spaces, e.g.,landscapes,infrastructure, and bridges ..." Shouldn't we be considering the design of "landscapes, infrastructur e and bridges" within the Creek Walk as works of art ? Beyond discussing the merits of this proposal, Save Our Downtown believes that thi s master plan should be coordinated with the City's new Pedestrian Plan, revise d circulation element and an updated Downtown Concept Plan . An updated Downtow n Concept Plan should not necessarily include proposed street closures nor should i t include,as the Chamber insists, additional lighting in Mission Plaza Money would be better spent on increased lighting along the high crime corridors including Osos Street and upper Higuera Street Instead of engaging in controversial and costly street closures we would be better off spending money on street calming improvement s including more mid-block crosswalks and bulb outs . Respectfully Submitted; Allan Cooper, Chair Save Our Downtown 756 Broad Street SLO r G AGEND A DATE '/z2-l~3 _ITEM eg