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HomeMy WebLinkAbout08/07/1990, 8 - APPOINTMENT OF CITY REPRESENTATIVES TO JOINT COMMITTEE TO DISCUSS PROBLEMS OF MUTUAL CONCERN BETWEE 0`111IIII11101111I city of San WIS OBISpo ��nST" , 1990 WRoMe COUNCIL AGENDA REPORT 8 From: John Dunn, City Administrative Office Subject: Appointment of City representati es oint committee to discuss problems of mutual concern between the City of San Luis Obispo, the County of San Luis Obispo, the City of Morro Bay and the San Luis Coastal Unified School District CAO Recommendation: That the City Council appoint the Mayor or a Councilmember and the City Administrator to represent the City in forthcoming discussions with representatives of the County of San Luis Obispo, the City of Morro Bay and the San Luis Coastal Unified School District. Attached is a letter which was sent to the three other agencies in response to a suggestion of Councilmember Rappa and action by the City Council. Both the City of Morro Bay and the County of San Luis Obispo have responded positively to the City's suggestion, (attached) . Based on a discussion with Superintendent Denton, it is anticipated that the San Luis Coastal Unified School District will be responding shortly. After all the agencies have designated their representatives, then my office will set up the first meeting. r� The basic response of the other agencies to the suggestion have been positive. In all cases the other bodies have designated a member of their legislative body and their Chief Administrative Officer. The School District, as expressed through the Superintendent, genuinely desires a forum for improved communication and coordination; at the same time they .have expressed a concern that each agency's mission, rationale for their decision making, and autonomy must be respected by all participants in the process. It is generally agreed that agency representation would establish the purposes of the group, its agenda and meeting schedule. JD:mc Attachment bz/dtM >>� . Ir , cityo san leu,s oBispo .� OFFICE OF THE MAYOR• 990 PALM STREET Post Office Box 8100• San Luis Obispo, CA 93403.8100• 8051549.7111 June 11, 1990 Ms. Evelyn Delany, Chair San Luis Obispo County Board of Supervisors County Government Center San Luis Obispo, CA 93408 Dear Ms. Delany: At a recent City Council meeting, the City Council discussed the need and desirability for closer communication and coordination between the City and the School District. Inasmuch as the School District also serves the City of Morro Bay and unincorporated areas, we thought that it would be appropriate for the four parties to occasionally get together to discuss items of mutual concern and interest, in an effort to increase the communication and to help us work together. If this were deemed to be a good idea by the four agencies, there would be several alternative ways of accomplishing this. one idea would be for each of the four agencies to select a -policy body representative and the chief appointed official to represent them in these meetings. The meetings could be on any reasonable schedule, perhaps quarterly, or the meeting schedule could be. determined at the first meeting of the representatives. In a similar way, the representatives would determine their own agenda and topics to be discussed. Though all of us are separate political bodies, and we have separate issues and constituencies, at the same time we have a large number of common issues, which include doing a proper job of planning for our future, expanding our resources or learning to live within them, strengthening services that we deliver to -our citizens, and preserving and enhancing our area and our resourcefulness to deal with present and future problems. I would look forward to your legislative body considering this suggestion, and letting us know your response to it. Another possibility is that we not presently determine our final answer but proceed to appoint representatives to work together for a meeting or two in order to more specifically identify what the advantages of such a communication process could be, the group could then prepare a brief report so that the four legislative bodies can make a more final determination based on the combined thinking of all the agencies involved. In the meantime, I will ask the City Council to designate one of our members as the City's representative, together with the City Administrative Officer, and we would look forward to the opportunity to meet with your representatives, and to a mutual assessment and determination of the benefit of a strengthened communication process. We look forward to hearing your response and, if positive, we would be pleased to coordinate the first meeting. Please feel free to call me or John Dunn (549-7114) if further discussion is desired. Thanks for your consideration. sincerely, O.—A& Ron Dunin Mayor RD:mc C. City Council John Dunn b2/deyseh 8�3 t BOARD OF SUPERVISORS i COUNTY GOVERNMENT CENTER • SAN LUIS OBISPO. CALIFORNIA 93408• 805-549.5450 RECEIVED ` Members of the Board if HARRY OVITT WILLIAM B.COY EVELYN DELANY JAMES JOHNSON DAVID BLAKELY July 6, 1990 CITY CLERK SAN LUIS OBISPO.CA Mr. Ron Dunin, Mayor City of San Luis Obispo ' 990 Palm Street P.O. Box 8100 San Luis Obispo, CA. 93403 Dear Mayor Dunin, 1 am in receipt of your letter dated June 11, 1990, relative to the establishment of a meeting group to facilitate communications between the School District and the three ti other agencies included with its boundaries. We at the County believe the establishment of such a group would serve a most useful purpose and will gladly participate. Our representative to the group will be Supervisor David Blakely and County Administrative Officer Robert E Hendrix. I look forward to hearing from you as to the scheduling of the first meeting. S' erely, EVELYN ELANY, Chair Board of Supervisors cc - Board Members Robert E. Hendrix, CAO F-4/ „p cwe Gno C O� i ' . .P City of Morro Bay 0*1 595 Harbor St •Morro Bay, CA 93442.805-772-1214 July 13, 1990 7777�29 �-` RECEIVE® art► �� t�P9a . Mr. Ron Dunin, Mayor CITY CLERK. City of San Luis Obispo SAN LUIS OBISPO,CA P. 0. Box 8 0 San Luis O i po, CA 93403-8100 Dear Mayoru At our mee ing of 09 July 1990, the Morro Bay City Council reviewed your letter of. 11 June 1990 outlining the prospect of an inter-agency committee to discuss issues of interest and concern between the local governments and the San Luis Coastal Unified School District serving our respective jurisdictions. In response to your inquiry, the Morro Bay City Council is receptive at this time for further explo- ration into the benefits and merits of devoting time and resources to this purpose. To determine the utility of exchanging communication amongst the four agencies, we believe a meeting should take place with representatives from each party to discuss the prelimi- nary concepts of this proposal. Morro Bay has selected Councilmember John Baker and our Administrator Gary Napper to represent us at the introductory meeting. As lead agency initiating the idea, we look to your city to inform us of any meeting in this regard. Thank you for sharing this idea with us; I look forward to the outcome of your proposal. Si ? ,.ours OSES _ Z Mayor RMS:ad cc: Councilmember Baker Administrator Napper San Luis Coastal Unified School District Y� I N HALL FORE DEPARTMENT PUBLIC WORKS M Harbor Street 715 Harbor Sweet 695 Harbor Street HARBOR DEPARTMENT POLICE DEPARTMENT RECREATION AND PARKS 1275 Embarcadero 850 Morro Bay Blvd. 1001 Kennedy Way