HomeMy WebLinkAbout10/02/1990, C-8 - FLEET MANAGEMENT PROGRAM _ ETING ATE:
'°���iiw�!IITII1��n �i��Il! City of San 1U1S OBISp0 ME2
COUNCIL AGENDA RITEM NUMBER:
19
FROM: William C. Statler, rector of Finance
PREPARED BY: Dixon Flynn, F� \Systems Manager
SUBJECT: FLEET MANAGEMENT PROGRAM
CAO RECOMMENDATION
Adopt the attached resolution approving the Fleet Management Program.
DISCUSSION
A. Overview
The City of San Luis Obispo maintains a fleet of 219 vehicles which are used in providing
a wide range of City services. To ensure that this significant investment in rolling stock is
effectively utilized and managed, it is recommended that the Council adopt the attached
Fleet Management Program which will provide necessary policy guidance on the operation,
maintenance, acquisition, replacement, disposition, and funding of City vehicles.
B. Objectives
The following objectives are established in the Fleet Management Program:
1. Provide safe, dependable, and clean vehicles for the transportation of authorized City
employees and for the delivery of essential services at the lowest possible cost.
2. Achieve the maximum utilization from each vehicle in order to reduce the overall fleet
size to an effective minimum.
3. Inform users of City-owned vehicles of their responsibilities for the care and use of
City vehicles.
4. Establish budget and funding procedures for new and replacement vehicles.
5. Develop an inventory system for City vehicles.
6. Establish policies regarding the use of personal vehicles for the conduct of Citv
business.
7. Ensure that the appearance and use of City vehicles present a positive image of the
City.
C. Background
Developing a Fleet Management Program was a key goal in the 1987-89 Financial Plan. In
addition to refining the purpose and financing of the Equipment Replacement Fund, the
- scope of this work effort included identifying when vehicles should be replaced, what funds
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will be used to purchase vehicles, how the funds will be budgeted, what insurance is
required, how vehicles will be maintained, and what operator responsibilities are for City
equipment.
A Fleet Management Task Force was formed to prepare a draft "Fleet Management
Program". The initial draft was completed in July 1989 and distributed as a "draft Program"
to City Staff. This was done to provide staff with the time to review the Program under
operating conditions and to identify additional questions and issues that should be
considered before a final draft was prepared for the Council adoption. In addition, staff
used the additional time to solicit and compare the City's draft Program with similar
programs used by other cities.
Based on comments and recommendations made by Staff, the draft Fleet Management
Program was revised in July 1990 by the Fleet Management Task Force. The final Fleet
Management Program is now ready for Council review and approval.
D. Significant Policy Recommendations
The Fleet Management Program provides administrative guidance to City staff on the
operation, maintenance, acquisition, replacement, disposition, and funding of City vehicles.
The Program ensures that Council approval is obtained prior to expanding the size of the
fleet and that appropriate approval is obtained prior to replacement of existing vehicles.
In addition, a number of policies are established that ensure City vehicles are managed and
maintained in the most efficient and effective manner possible.
The following is a summary of significant policies that are included in the Program by
Section:
1. Introduction (Section 405-1)
a. The City Administrative Officer (CAO) is responsible for the management,
operation, acquisition, and disposal of City owned and leased vehicles.
b. The City's vehicles are organized into three (3) fleets: Fire, Police, and General
Fleet,with a Fleet Coordinator assigned to each Fleet as its chief administrator.
C. A Fleet Management Committee will be appointed to assist the CAO with the
management of the three Fleets. Responsibilities of the Committee include
maintaining the Fleet Management Program, developing cost and use data,
determining effective vehicle utilization and replacement schedules, identifying
surplus vehicles, reviewing the vehicle replacement budget, and evaluating
requests for additional vehicles. In its current form, the success of the Fleet
Management Program is highly dependent upon an effective Fleet Management
Committee. The five member Committee will consist of a representative from
Administration, Finance, and the three Fleet Coordinators.
d. The Fleet size will be determined based on demonstrated service requirements,
utilization standards, availability of alternative transportation resources (City
owned or leased vehicles, rented vehicles, employee allowances for the use of
an employee vehicle, public transportation), and budgetary constraints as well
as City policies and community-wide goals for the use of alternative methods
of transportation in commuting to work.
2. Budget Policies and Procedures (Section 405-2)
a. The Council must approve all requests for vehicles which will increase the size
of the Fleet.
b. The Fleet Management Committee will review all requests for additional
vehicles or replacement vehicles and recommend the appropriate action based
on the guidelines provided in Fleet Management Program.
C. New or replacement vehicles with an estimated cost of $10,000 or less will be
funded in the appropriate Operating Program Section of the Financial Plan.
d. New vehicles with an estimated cost in excess of$10,000 will be funded through
the Capital Improvement Plan; replacement vehicles in excess of $10,000 will
be funded through the Equipment Replacement Fund.
e. The City will maintain an Equipment Replacement Fund of at least 30% of the
cost of City vehicles and other equipment. Annual transfers to this Fund from
the operating funds(General, Water, Sewer,Transit, Parking,and Whale Rock)
will generally be based on annual use allowances which are determined by the
estimated useful life of the vehicle of equipment and its original purchase cost..
3. Purchasing and Disposition (Section 405-3)
Consistent with existing practices and procedures, provides policies regarding the
level of approval required to purchase vehicles; establishes procedures for the
disposition of City vehicles; and provides policies regarding the purchase of used
vehicles and cooperative purchasing through the State of California.
4. Insurance (Section 405-4)
a. The Equipment Replacement Fund will be used to repair vehicles when the
cost of repairs is greater than $3,000 and it is economically feasible to repair
the vehicle. In cases when the cost of repair is not economically feasible, the
Equipment Replacement Fund will be used to purchase a replacement vehicle.
b. The City's Risk Management Plan will establish policies to address insurance
requirements for City employees when using their personal vehicle to conduct
City business and will set competency standards for drivers of City vehicles.
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5. Vehicle Utilization (Section 405-5)
a. The City's vehicle fleet will not exceed the minimum number of vehicles
required to effectively conduct City business. Alternative transportation such
as vehicle allowances, mileage reimbursement, or rental agreements will be
considered before adding additional vehicles to the City's fleet or replacing
vehicles.
b. Take-home assignments must be approved by the CAO each December based
on justification submitted by Department Heads in accordance with established
criteria.
C. Specific utilization and replacement guidelines are provided to assist staff in
determining how to distribute vehicles, recommend additions or deletions to
the City fleet, and when to replace vehicles.
6. Vehicle Operation and Maintenance (Section 405-6)
Includes policies for maintaining vehicle records, assignment and use of safety
equipment,vehicle markings and identification, and documentation to be maintained
for each vehicle.
7. Operator Responsibilities (Section 405-7)
Provides guidance to drivers of City vehicles regarding actions to take in an accident,
assignment policies, personal use of City vehicles, appearance, emergency repairs,
accident prevention, tolls and fines, and vehicle maintenance.
8. Glossary (Section 405-8)
Defines terms used in the Fleet Management Program.
9. Other Information (Appendix)
Provides an operation and maintenance guide for each fleet, a fleet listing by class
of vehicle, and identifies the designated fleet coordinators.
E. Program Maintenance and Updating
The CAO is authorized to amend the Fleet Management Program (based on the
recommendations of the Fleet Management Committee) as required to meet the objectives
of the Program. Although initially published as a free standing document, the Fleet
Management Program will be integrated as Section 405 into the City's Purchasing and
Finance Manual. The binder format of this Manual will facilitate updating any changes and
ensuring that these changes are communicated to all staff involved in the fleet management,
budgeting, and purchasing functions of the City.
CONCURRENCES
The recommended Fleet Management Program has been developed by representatives from
Administration, Police, Fire, Public Works, Finance, and PersonneL Additionally, it has been
reviewed by all affected departments in the City. The members of the Fleet Management Task
Force which developed the Fleet Management Plan included:
Bill Statler, Director of Finance
Mike Dolder, Fire Chief
Debbie Hosli, Administrative Analyst (Administration)
David Pierce, Projects Manager (Public Works)
Tom Stewart, Support Services Manager (Police Fleet Coordinator)
Bill Dugger, Fire Mechanic (Fire Fleet Coordinator)
Dennis Cox, Streets Manager (General Fleet Coordinator)
Wendy George, Personnel Analyst (Personnel-Risk Management)
Merlyn Van, Supervising Mechanic (Public Works)
Dixon Flynn, Finance Systems Manager (Finance)
FISCAL IMPACT
Adopting this Program will not directly impact the City's operating or capital budgets at this
time; however, the budget, funding and purchasing policies contained in the Fleet Management
Program will guide future purchases and dispositions of City vehicles and will indirectly set a level
of operating expense for the cost of operating and maintaining City vehicles. In addition, these
policies confirm existing practice of setting funds aside in the Equipment Replacement Fund in
order to finance future vehicle replacements.
The budget and funding policies contained in this Program were used in developing the 1989-
91 Financial Plan and are consistent with prior practice.
SUMMARY
The proposed Fleet Management Program establishes policies to guide Staff on the operation,
maintenance, acquisition, replacement, disposition, and funding of City vehicles and ensures that
the City's investment in vehicles is effectively managed and protected. This Program was
developed in response to a Management Team objective in the 1987-89 Financial Plan and was
prepared by a Fleet Management Task Force composed of representatives from Administration,
Finance, Personnel, Public Works, Police, and Fire.
As described above, these polices ensure that the City maintains safe, dependable, and clean
vehicles for the delivery of essential services at the lowest possible cost; that the City achieves
the maximum utilization from each vehicle; that drivers are informed of their responsibilities for
their assigned vehicles; that City vehicles are inventoried and properly maintained; that City
employees are appropriately reimbursed for the use of their personal vehicle when conducting
City business; and that the use and maintenance of City vehicles projects a positive image of the
City.
To achieve these objectives, it is recommended that the Council adopt a resolution approving the
proposed Fleet Management Program.
ATTACIU- NTS: Resolution
Fleet Management Program
64-00-601-
RESOLUTION N0. (1990 SERIES)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
ADOPTING A FLEET MANAGEMENT PROGRAM
WHEREAS, the City's vehicle fleets.represent a significant.investment by the City that must
be effectively utilized and managed with policy guidance to Staff on the operation,
maintenance, acquisition, replacement, disposition, and funding of vehicles.
WHEREAS, the City Council desires a program that promotes the following objectives:
1. City employees are provided safe, dependable, and clean vehicles for use in the
delivery of essential services at the lowest possible cost.
2. The City achieves the maximum utilization from each vehicle in order to reduce the
overall fleet size to an effective minimum.
3. Users of City owned vehicles are informed of their responsibilities for the care and
use of City vehicles.
4. Budget and funding procedures are established for new and replacement vehicles.
S. The City develops an effective inventory system for City vehicles.
6. Policies are established for the use of personal vehicles when used for the conduct
of City business.
7. The appearance and use of City vehicles present a positive image of the City.
WHEREAS, this Resolution and the Fleet Management Program supersedes Resolution No.
.3422 regarding City vehicle identification and Resolution No. 1.1 that authorizes certain City
officials and employees to retain and use City vehicles at all times.
NOW THEREFORE, BE IT RESOLVED that the Council of the City of San Luis
Obispo hereby adopts the attached Fleet Management Program and rescinds Resolution No.
3422 and Resolution No. 11.
On motion of , seconded by
and on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was passed and adopted this day of October, 1990.
Mayor Ron Dunin
Attest:
City Clerk
Approved: _.
City A 'nistrative Officer
i ne
Director of Finance
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I FLEET MANAGEMENT PROGRAM
September 1, 1990
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san Luis oBispo
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TABLE OF CONTENTS
SECTION DESCRIPTION PAGE
405-1 Introduction 1
405-2 Budget Policies and Procedures 4
405-3 Purchasing and Disposition 8
405-4 Insurance 13
405-5 Vehicle Utilization 17
405-6 Vehicle Operation and Maintenance 23
1 405-7 Operator Responsibilities 26
` 405-8 Glossary 30
APPENDIX
A. Operation and Maintenance Guide - (to be developed)
1. General Fleet
2. Fire Fleet
3. Police Fleet
B. Fleet Listing
1. Overview
2. Vehicle Summary Report (by class and fleet responsibility)
a. All Fleets Combined
b. General Fleet
3. Detail listing of Fleet (by class and fleet.responsibility)
C. List of Designated Fleet Coordinators
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Section 405-1
INTRODUCTION
OBJECTIVES
The Fleet Management Program establishes policies and procedures which govern the
management, operation, acquisition, and disposition of vehicles owned and leased by the City of
San Luis Obispo. The objectives of the Fleet Management Program are to:
A Provide safe, dependable, and clean vehicles for the transportation of authorized City
employees and for the delivery of essential services at the lowest possible cost.
B. Achieve the maximum utilization of each vehicle in order to reduce the overall fleet size to
an effective minimum.
C. Inform users of City-owned vehicles of their responsibilities for the care and use of City
vehicles.
D. Establish budget and funding procedures for new and replacement vehicles.
E. Develop an inventory system for City vehicles.
F. Establish policies regarding the use of personal vehicles for the conduct of City business.
IG. Ensure that the appearance and use of City vehicles present a positive image of the City.
POLICY GUIDELINES
The following polices govern the general management of the City's vehicle fleets:
A The City Administrative Officer (CAO) is responsible for the management, operation,
acquisition, and disposal of City owned and leased vehicles. Accordingly, the CAO is
authorized to amend the policies and procedures of the adopted Fleet Management Program
as required in order to meet its objectives as stated above.
f B. Department Heads are responsible for the enforcement of these policies and procedures.
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C. The City will have three vehicle fleets: Fire, Police, and General Fleet. The General Fleet
I will be managed by the Department of Public Works, and is composed of all vehicles other
than those assigned to the Police and Fire Departments.
D. A Fleet Management Committee will be established to serve the CAO in all vehicle related
matters to include budgeting, acquisition, disposition, assignments, vehicle operation,
maintenance, and insurance.
E. Vehicles and allowances permitted as an integral component of employee compensation are
not subject to the policies and procedures contained in this manual.
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FLEET MANAGEMENT COMMITTEE
The .following summarizes the responsibilities and membership of the, Fleet Management.
Committee:
A. Developing and maintaining an effective Fleet Management Program with appropriate
policies, procedures, and assignment responsibilities.
B. Developing cost and use data for managing City vehicles.
C. Reviewing policies and procedures and recommending changes to the CAO when appropriate
on the following Fleet Management subjects:
1. Transportation allowances
2. Mileage reimbursement ,
3. Use of personal vehicles
4. Safety standards
5. Appearance and presentation
6. Disposition of surplus vehicles
D. Reviewing vehicle utilization information and making vehicle assignments as appropriate
including the reassignment of vehicles.
E. Reviewing the annual vehicle budget for new and replacement vehicles.
F. Establishing policies to ensure efficient vehicle utilization.
G. The Fleet Management Committee will consist of five members: a representative from
Administration, Finance, and the Fleet Coordinators from Public Works, Police, and Fire.
FLEET SIZING STRATEGY 4
As indicated above, achieving the maximum utilization of each vehicle in order to reduce the �1
overall fleet size to an effective minimum is a key objective of the Fleet Management Program.
Keeping the size of the fleet to the smallest number of vehicle possible will not only result in
reduced capital costs, but more significantly, lower operating costs, including necessary support
personnel and facilities required to maintain and store City-owned vehicles.
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Ensuring that vehicles meet the target utilization standards provided in this document is one of
the key strategies available to the City in maintaining the fleet at an effective minimum_. Relying
on the use of an employee's personal automobile (subject to fair reimbursement) for small,
infrequent trips in conducting City business is also a key strategy historically used by the City of
San Luis Obispo as well as many other private and public sector organizations. Normally,,
encouraging the continued (if not expanded) use of this approach would be an integral component
of the City's Fleet Management strategy.
However, this strategy in limiting the size of the City's fleet is not explicitly endorsed or
encouraged in the City's Fleet Management Program as it would be in conflict with the City's
policy of encouraging alternative forms of transportation. If the city is successful in encouraging
` City employees in walling, riding a bike, car pooling, or taking a bus to work, there will be a
I greater need in the future, not less, to increase the size of the City's pool of vehicles.
Conditions under which City employees may use personal automobiles in conducting City business,
including reimbursement issues, are included in this document. However, an explicit bias to the
use of personal automobiles by City employees in managing the size of the City fleet is not
included in the Fleet Management Program due to this conflicting community-wide goal of
encouraging forms of alternative transportation in commuting to work..
FLEET ORGANIZATION
The City has organized City vehicles into three fleets: Police, Fire, and General Fleet. This
I organization was selected based on maintenance requirements, location of maintenance facilities
to public safety vehicles, the unique maintenance characteristics of public safety vehicles, and the
different levels of control that need to be exercised by Department Heads in Police, Fire, and
Public Works. Police and Fire Department vehicles are specially equipped for emergency response
I purposes. As such, they can not be readily replaced or allowed to sit awaiting maintenance. To
ensure priority maintenance and maximum availability, they are maintained either on site or taken
to contract maintenance facilities and given priority service. Given thesedifferent performance
and control needs, no cost savings or economies of scale have been identified which would justify
integrating these vehicles into the City's General Fleet.
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Section 405-2
BUDGET POLICIES AND PROCEDURES
OVERVIEW
This Section outlines the basic policies and procedures that will be used in preparing budget
requests for vehicles to be included in the City's Financial Plan and Budget. These instructions
ensure conformance with the fiscal and administrative policies established by the Council and the
City Administrative Officer (CAO).
At the time the Financial Plan is to be prepared, specific budget instructions will be issued.
Included in these instruction will be the budget calendar, funding targets, guidance for changes in
service levels, and specific budget formats to use in presenting Vehicle Replacement Requests and
Capital Improvement Plan Requests. Accordingly, the policies and procedures described in this
Section only provide a basic foundation for budget preparation.
Under the budget process described below, replacement vehicles are generally budgeted and
funded in the Equipment Replacement Fund. Replacement vehicles which cost more than $50,000
will be specifically identified and listed in the Financial Plan. Vehicles will be replaced based on
target funding provided in the Financial Plan, if justified and approved by the Fleet Management
Committee. Target levels will be established for each two year budget cycle based on projected
replacement needs. As such, the target funding does not authorize specific replacements.
Requests to increase the size of the City Fleet with a unit cost of more than $10,000 will be
included in the Capital Improvement Plan. The vehicle requested will be described and
specifically listed as a line item in the Capital Improvement Plan. Vehicles costing less than
l $10,000 that increase the size of the City Fleet will be included in the appropriate Operating
l Program budget under Minor Capital Purchases.
POLICY GUIDELINES
The following policies are to be used for programming and budgeting the purchase or lease of
vehicles used to conduct City business and to deliver City services:
A. Departments are responsible for identifying and budgeting for vehicles which
ff increase the size of the City Fleet or requests which significantly change a vehicle
h, class in the current vehicle inventory, such as a sedan for a street sweeper.
B. Fleet Coordinators are responsible for identifying and budgeting replacement
vehicles based on the City's vehicle utilization criteria.
C. The Fleet Management Committee will review all requests for vehicles that
increase the size of the City Fleet as well as for replacement vehicles. Approval
will be based on the justification presented and the City`s vehicle utilization
guidelines.
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D. Budget requests for vehicles will include the total cost of a vehicle: delivery cost,
vehicle modifications, and the cost of component equipment and installation, if I
applicable.
E. The Council must approve requests for additions to the vehicle fleet. Significant
changes in class of vehicle, such as changing from a sedan to a street sweeper, will
be considered to be additions to the vehicle fleet. Changes in vehicle class which
are intended to serve the same service delivery functions may be approved by the
CAO. Minor changes in vehicle class may be approved by the Fleet Management
Committee.
F. Requests for replacement vehicles will be included in the Equipment Replacement '
Fund if they are estimated to cost more than $10,000; replacement vehicles with
an estimated cost of less than$10,000 will be included in the appropriate Operating
Program Budget.
G. The justification for additional vehicles must include a description of the change
in service requirements of the Department; the projected utilization criteria; the
availability of existing vehicles; alternative transportation options; and, when
appropriate, a description of the special requirements that justify the purchase of
a special purpose vehicle as defined in the Glossary.
H. Fleet Coordinators will provide or authorize vehicles for short .term needs as
follows:
1. Pool vehicles - short term use for one to two days per month.
2. Reimbursement for use of personal vehicle - short term use for one to two
days per month.
3. Lease or rental vehicle - use for periods greater than two days per month
and up to one year.
4. The reimbursement of employees for use of a personal vehicle and the cost I
to lease or rent a vehicle will be included in the operating budget of the
requesting Department.
I. The Risk Manager is responsible for budgeting vehicle insurance for damage
repairs greater than $3,000 or replacement of vehicles damaged beyond repair as
a component of the Equipment Replacement Fund. Damage of a lesser value is
a responsibility of the Fleet to which the operating driver is assigned..
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FUNDING POLICIES
tAL New vehicles which cost more than $10,000 will be funded through the Capital
Improvement Plan. New vehicles costing less than $10,000 will befunded through
Ithe Operating Program Budget of the requesting Department.
B. Replacement vehicles which cost more than $10,000 will be funded through the
Equipment Replacement Fund. Replacement vehicles costing less than$10,000 will
be funded through the Operating Program Budget of the requesting Department.
C. Funding for the purchase of replacement vehicles damaged beyond repair will be
from the Equipment Replacement Fund and/or the City's insurance carrier.
D. The City will maintaima minimum fund balance in the Equipment Replacement
Fund of at least 30% of the original purchase cost of the Fleet and other
equipment purchases. The annual contribution to the Fund will generally be based
on the annual use allowance which is determined based on the estimated life of the
vehicle or equipment and its original purchase cost.
DEPARTMENT REQUIREMENTS
A. Departments are responsible for identifying their need for additional vehicles or
significant changes in vehicle class required to conduct City business. Requests
to increase the vehicle fleet will be submitted to the Fleet Coordinator. If
approved by the Fleet Coordinator, the request will be forwarded to the Fleet
Management Committee for.review and approval.
( B. Requests for vehicles that increase the size of the City Fleet or result in significant
1. changes in vehicle class will be submitted and justified during the bi-annual budget
cycle in the format show below. A sample format will also be included in the
Ibudget instructions.
1. Request Title Short form description of the request for easy reference.
2. Purpose - A description of the City service(s) or business for which an
additional transportation or a special purpose vehicle (or significant change
in vehicle class) is required.
3. Vehicle Description - Class of vehicle required.
4. Required Modifications - A description of modifications required to place
the vehicle into operation.
5. Component Equipment - A listing of component equipment required to
place the vehicle into operation.
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6. Utilization Criteria - Estimated miles and hours of operation per year.
7. Alternatives -A description of other methods in meeting vehicle needs such r
as leasing, use of existing fleet, or contracting of service requirement.
8. Cost Summary - A description of the estimated cost and funding source by
element of cost, including but not limited to: basic unit, modifications
required, component equipment, transportation, and any other costs
projected to be incurred in acquiring the complete vehicle.
FLEET COORDINATORS
A. Fleet Coordinators are responsible for preparing fleet utilization statistics each
January'and submitting this information to the Fleet Management Committee with
recommendations for replacing or.changing the class of vehicles.
B. Fleet Coordinators will also assist Departments in developing cost and vehicle
specifications for new vehicles. Requests for additions to the Fleet must consider
the resources available to the Fleet Coordinator to service and maintain these
vehicles.
FLEET MANAGEMENT COMMITTEE
A- The Fleet Management Committee reviews and evaluates all requests for vehicles.
In addition, the Fleet Management Committee recommends priorities and budget
targets for replacement vehicles. Upon approval of the CAO, the approved
requests are incorporated into the City's Preliminary Financial Plan and are subject
to the approval of the Council. Requests for additional vehicles will be included
as either an Operating Program or Capital Improvement Plan Request.
B. Recommendations made by the Fleet Management Committee for additions to the
City's vehicle fleet are not final. Final approval to purchase additional vehicles
is contingent upon the recommendation of the CAO and approval of the Council.
The recommendations of the Fleet Management Committee to replace existing
vehicles costing less than $50,000 per vehicle is contingent on the approval of the
CAO. All replacement vehicles costing more than $50,000 require budgetary and
subsequent procurement approval of the City Council,
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Section 405-3
PURCHASING AND DISPOSITION
OVERVIEW ,
This Section describes the steps required to purchase or dispose of a City vehicle. These
procedures may be tailored to the needs of any one particular purchase or disposal action.
L However, the policies provided in this Section are not subject to deviation, and any exception
1 requires the specific approval of the City Administrative Officer (CAO). These procedures
implement the City's purchasing policies as they apply to vehicle acquisitions and dispositions.
POLICY GUIDELINES
A. The CAO is authorized to solicit bids and award contracts for the purchase of vehicles
costing less than $50,000 per vehicle. Purchases with an estimated value greater than
$50,000 per vehicle require the approval of the Council prior to soliciting bids.
B. On all purchases greater than $50,000 approved by the Council, the CAO will generally
be authorized to award the bid to the lowest bidder if the amount of the bid is less
than the estimated cost reported to the Council.
C. The City will use consolidated vehicle purchases by Fleet (Police, Fire, and General
City Fleet) to the maximum extent feasible.
i D. Used vehicles may be purchased in lieu of new vehicles when the best interests of the
City are served. A request to purchase a used vehicle must include an evaluation of
warranties and the net cost advantages to the City.
E. In accordance with Section 906 of the City Charter, the Council must approve the sale
of surplus vehicles with an estimated value greater than $100.
F. In accordance with the City's property disposal policy, the Director of Finance must
approve the sale or disposal of surplus vehicles with an estimated value of less than
$100 or when the vehicle is classified as junk and can not be economically repaired.
G. All vehicles purchased by the City will be registered in the name of the City of San
Luis Obispo, ATTN: Finance Department, 990 Palm Street, San Luis Obispo, CA
93401.
H. The Certificate of Title (pink slip) will be maintained by the Finance Department for
all City vehicles.
I. The purchase of general,purpose vehicles will be based on the specifications adopted
` annually by the State of California, Department of General Services.
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J. When the interest of the City can best be served with the acquisition of used vehicles,
general purpose vehicles may be selected from established rental vehicle resale
vendors. Evaluation of provided warranties, net cost advantages, and approval by the
City Administrative Officer is required. All purchases of used vehicles must be
requested by CAO Special Report and approved prior to purchase.
PURCHASING PROCEDURES
A. All invitations for bid (IFB) must include the following elements: a notice inviting bids;
general bid term and conditions; special bid terms and conditions, if applicable;
performance requirements or work scope; a bid submission form; an agreement; and
a recommended bidder's list.
B. Requests to purchase a vehicle with a cost greater than $50,000 must be submitted to
the Council for their approval using the City's Council Agenda format. Requests to
solicit bids to purchase vehicles which cost less than $50,000 each must be submitted
to the CAO for approval using the City's CAO Special Report format.
C. Replacements to the City Fleet
1. Fleet Coordinators will maintain a schedule of vehicles'to be replaced by I
vehicle class based on established utilization.guidelines, operating costs, and
vehicle maintenance information. This information will be used to determine
the number of vehicles to be replaced each year.
2. The Director of Finance will establish an annual funding ceiling for the
purchase of replacement vehicles. These funds will be used to purchase
vehicles, component equipment, and to make vehicle modifications necessary
to replace an existing vehicle.
3. Fleet Coordinators will evaluate actual vehicle replacement.needs within the 1
funding ceiling on a case-by-case basis using the guidelines established in
this document. Based on this evaluation, Fleet Coordinators will prepare a
recommended replacement schedule.
4. Based on the approval of the Fleet Management Committee and availability
of funds, the Fleet Coordinator will prepare either a Council Agenda Report
or CAO Special Report as appropriate recommending the vehicles to be
replaced. This Report will include the following information:
a. Class of vehicle(s) to be replaced.
b. Number of vehicles to be replaced.
c. City Asset Number and VIN Number of the vehicles to be replaced.
d. Number of vehicles to be purchased. I
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e. Class of vehicles to be purchased.
L Estimated cost of the replacement vehicles,modifications,component
equipment, shipping cost, sales tax; and any other costs that will be
incurred in acquiring the required vehicle.
g. Estimated operating_ cost per mile including gas, lubricants, and
maintenance.
h. Vehicle utilization criteria m years, miles, and hours of operation as
appropriate.
5. The Council Agenda or CAO Special Report will be submitted to the City
Attorney, Director of Finance, and Department Head(s) affected prior to
submittal to the CAO and/or City Council.
D. Additions to the City Fleet
Purchases which increase the size of the City Fleet require prior approval of the
Council. These include increases in the number of vehicles authorized and significant
changes in vehicle class. The following steps will be used to purchase new vehicles:
1. Additions to the City Fleet or changes in vehicle class will normally be
authorized in the City's Financial Plan and Budget. Only by exception will
the Council be requested to approve additions to the City Fleet out of the
normal budget cycle. Based on City Council approval of the Financial Plan
1 and Budget, Department Heads are authorized to initiate the purchase of
1 new vehicles or the replacement of vehicles which change a vehicle class.
2. When the purchase of a new vehicle is authorized, Department Heads will
prepare a Council Agenda or CAO Special Report requesting authority to
solicit bids for the vehicle(s) approved in the Financial Plan. The Report will
include the following information:
a. Page number and date of the City's Financial Plan and Budget which
1 authorized the purchase of a new vehicle or the change in vehicle
F class or other supporting documentation.
b. Estimated cost of the basic vehicle, modifications, component
equipment, shipping costs, sale's tax, and any other costs that will be
incurred in acquiring the required vehicle.
c. Estimated operating cost per mile to include gas, lubricants, and
maintenance.
fd. Vehicle utilization criteria in years, miles, and hours of operation as
appropriate.
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3. Council Agenda Reports requesting City Council approval to purchase
vehicles which increase the size of the City Fleet should generally authorize
the CAO to award bid to the lowest responsible if the bid is equal to or less
than the estimated cost stated in the Council Agenda Report.
4. The Council Agenda or CAO Special Report must include the City's standard
bid package: invitation to bid; general bid terms and conditions; special bid
terms and conditions, if applicable;performance requirements or work scope;
a bid submission form; agreement; and the list of eligible bidders.
5. Council Agenda or CAO Special Reports requesting the purchase of
additional vehicles will be reviewed by the Director of Finance and the Fleet
Coordinator for compliance with the City's Capital Improvement Plan and
fleet standardization requirements.
E. Solicitation and Award of Bids
1. After approval is given by the Council or CAO to invite bids, the City Clerk
will place advertisements; file specifications; receive, open and tabulate bids;
assign an agreement number if applicable; and distribute the bid results to
the requesting Department Head.
2. For bid packages based on the specifications of the State of California, the
bid quotes shall be compared with the State's Cooperative Purchasing price
list.
3. Department Heads and Fleet Coordinators will review and evaluate bids for
price and conformity to specifications, and prepare a CAO Special Report
recommending award to the State's cooperative purchasing program or other
vendor selected. Council approval is required to award the purchase contract
if the bid amount is greater than that indicated in the Council Agenda
Report.
4. After approval to award a contract is received, the Fleet Coordinator will
forward the Agreement to the Vendor for signature. The signed agreement
with a Purchase Order will be forwarded to the Finance Department where
it will be signed and mailed to the vendor.
5. On receipt of vehicles from the vendor, the Fleet Coordinator will inspect
vehicles for conformance to bid specifications and ensure that the vehicle is
free of defects. The Fleet Coordinator will forward the vendor's invoice to
the Accounts Payable Section of Finance for payment.
6. Vehicles will be registered by the Fleet Coordinator in the name of the City
of San Luis Obispo. The Certificate of Title will be forwarded to the Finance
Department if inadvertently received by the Fleet Coordinator.
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7. The Finance Department will notify the Personnel Department of each new vehicle
purchased by the City for risk management and insurance maintenance purposes.
SURPLUS VEHICLE PROCEDURES
A. Fleet Coordinators will identify vehicles that are surplus, no longer operate
economically, do not meet performance requirements, or no longer have a useful life.
These vehicles will be reported to the Director of Finance by Memorandum as
available for sale or disposal in accordance with City policy and procedures. Generally,
this listing should reflect the vehicles identified for replacement when authorization to
solicit bids for replacement vehicles was approved. However, changes in specific
vehicles to be surplused will be allowed as long as the total number of surplused
vehicles is equal to the number of replacement vehicles. The request to sell or dispose
` of surplus vehicles will contain the following information as a minimum:
` 1. Department and Division to which the vehicle is assigned.
l 2. City Asset Number and vehicle VIN number.
3. Year the vehicle was first placed in use by the City.
f 4. Current odometer reading.
` 5. Justification for disposal of the vehicle.
1 6. Estimated value of the vehicle.
7. Location of the vehicle.
8. Name of the contact person for the Fleet.
B. The list of vehicles to be surplused will be circulated to other City Fleets as an
advisory memorandum. The vehicles listed may be claimed by other Fleet coordinators
on a first-come, first-serve basis. However, vehicles acquired by this manner require
f the surplusing of a similar vehicle.
f C. The Finance Department will prepare a Council AgendaReport to declare the vehicles
listed as surplus if the estimated value of the vehicles is greater than $100. After
V approval is received, the vehicles will be sold in accordance with the City's Property
t Disposal Policy.
D. Any temporary retention of replaced vehicles requires the specific approval of the
CAO.
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Section 4054
INSURANCE
( ' OVERVIEW -
I The City self:insures vehicle property damage (commonly referred to as collision and
comprehensive damage)with the exception of those vehicles which have an estimated value greater
than $50,000, which are insured for collision and comprehensive damage with an independent
I insurance carrier. Liability insurance is provided through the City's self-insurance plan with the
Central Coast Cities Joint Powers Authority (CCCJPA).
IPOLICY GUIDELINES
A. City employees using a personal vehicle to conduct official City business must carry limits
of liability insurance in accordance with the City's Risk Management Plan to protect
the City from exposure under its self-insured retention..
B. The Personnel Department has been assigned responsibility for the City's risk management
function. Accordingly, all vehicle accidents involving damage to a City vehicle or accidents
involving third parties (persons, property, or vehicles) will be reported to the Risk Manager
Ias soon as possible.
C. The City will seek reimbursement from third parties for damage to City vehicles when
I appropriate. The funds received for reimbursement of damages to a City vehicle will be
credited to the Equipment Replacement Fund as revenue.. Procedures for issuing invoices
and processing payments are provided in the City's Risk Management policies.
D. The cost of repairs greater than $3,000 to vehicles damaged_in an accident that are
economically repairable will be charged to the Equipment Replacement Fund when
Iapproved by the Risk Manager.
E. Vehicles damaged beyond repair resulting from an accident will be replaced with funds
Ifrom the Equipment Replacement Fund when approved by the Risk.Manager.
F. Standards for drivers may be adopted under the City's risk management policies that
I determine an employee's eligibility to drive a vehicle while conducting City business.
Accordingly, Fleet Coordinators and Department Heads will ensure that only approved
drivers use a City vehicle or a personal vehicle to conduct City business.
1 G. Responsibilities for administering these insurance policies are assigned to the following
departments:
I1. Finance Department
I a. Identify and recommend the vehicles to be insured by .an independent
insurance carrier.
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b. Processes billings,maintain accounts,and prepare monthly,quarterly,and annual
reports on the status of insurance accounts.
2. Personnel Department O
a. Obtain competitive collision and comprehensive insurance for City-owned
vehicles.
b. Receive and process all Incident Reports as appropriate including initiating
insurance claims.
C. Notify the City Attorney of all accidents involving City vehicles and provide the
City Attorney with a copy of the Incident Report (if applicable). I
d. Maintain a Risk Management File by fiscal year of all Incident Reports. I
e. Approve expenditures for the repair or replacement of City vehicles damaged
as a result of an accident through the Equipment Replacement Fund. '
L Ensure that proof of insurance is obtained for each City vehicle and provided to
the Fleet Coordinators for each vehicle. I
g. Prepare the insurance budget for the City's Financial Plan.
3. Department Heads/Fleet Coordinators I
a. Ensure that accidents involving their assigned vehicles or employees are reported '
to the City's Risk Manager.
b. Instruct employees assigned to drive City vehicles in the procedures to be '
followed when involved in an accident with a City vehicle or when conducting
City business in a personal vehicle.
C. Ensure a sufficient number of blank copies of the Incident Report are stored in f
the vehicle's glove compartment or other secure receptacle of the vehicle.
ACCIDENT REPORTING PROCEDURES I
A. Drivers involved in an accident (or other knowledgeable employee) driving a City vehicle
or a personal vehicle on City business will complete an Incident Report and the Worker's
Compensation forms. Instructions needed to complete this Report and actions that should
be taken at the scene of an accident are included in the Auto Accident Kit. These
instructions are important and must be followed for the protection of both the employee '
and the City. The Incident Report must be provided to the Risk Manager as soon as
practical during business hours after an accident.
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B. When an accident occurs, City employees must assume that a third parry claim will be
submitted for injury or damage to property. Accordingly, City employees should only
Imake statements to their supervisor, the City Attorney, and the Police. However:
NO ADMISSION OF FAULT SHOULD BE MADE.TO ANYONE
C. All accidents will be reported the San Luis Obispo Police Department or other
appropriate local authority immediately. The Police Department will determine if the
I accident will be investigated. The responsible Department Head will ensure a copy of
the police report is forwarded with the Incident Report to the Risk Manager.
I D. When damage is the result of obvious vandalism, the Police Department will be notified
immediately regardless of the estimated value of damage to a City vehicle.
IANNUAL INSURANCE REPORTS
A. The Risk Manager will prepare an annual insurance report required by insurance carriers
for City owned or leased vehicles with the assistance of the Department of Finance.
B. The Annual Insurance Report will list vehicles by. insurance class with the following
Iinformation included:
1. City Asset Number
I 2. VIN Number
3. Vehicle Description
4. Assigned Department or Fleet
I 5. Purchase Price
6. Year Purchased
ISAFETY COMMITTEE
A. It is the policy of the City to prevent injuries, protect property and provide for the safety
of the public. Accordingly, every employee of the City is charged with the responsibility
to identify unsafe practices, procedures, equipment, or facilities. To assist management
in achieving this goal, the City has an appointed Safety Committee. The role of the
Committee includes reviewing losses, incidents, and accidents in one of the following
Icategories:
1. On-the-job injury
2. On-the-job illness
3. Property damage
4. Motor vehicle damage
5. General liability exposure
6. Contract exposures.
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B. The Risk Manager will forward a copy of each Incident Report to the Safety Committee I
Chairperson involving a vehicle accident, damage to property resulting from the operation
of a vehicle, or injury or death resulting from the operation of a City vehicle. I
C. Additional instructions are provided in the Policy and Procedures Manual titled
"Safety/Loss Control".
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Section 405-5
VEHICLE UTILIZATION
OVERVIEW
The utilization guidelines provided in this Section assist staff in determining if City vehicles are
being efficiently used, when vehicle assignments should be changed, when a vehicle should be
r retired, and when the fleet no longer requires this vehicle at all. However, utilization guidelines
I provided in this Section can not replace good management and the prudent use of City resources.
Utilization guidelines are intended to serve.the Fleet Coordinators,Fleet Management Committee,
I and the City Administrative Officer (CAO) as one tool among many in maximizing the City's
vehicle resources.
Vehicle use is normally evaluated based on a mileage or hours of operation basis. Accordingly,
the City must maintain accurate records that measure vehicle utilization. Mileage is normally
useful in evaluating administrative vehicles. Hours of operation are used to evaluate vehicles such
as heavy trucks, tractors, and backhoes. Police sedans and vehicles assigned to field employees are
best evaluated by a combination of miles and hoursof operation.
The vehicle utilization guidelines described in this Section do not account for the assignment of
vehicles for more subjective reasons such as standby time, the use of vehicles as a fringe benefit,
or public safety/emergency response purposes. The utilization guidelines provided in this Section
were developed based on the current fleet averages and experience. A single set of criteria is
I provided for all types of vehicles and is intended to be flexible enough to account for differences
in class and use.
POLICY GUIDELINES
A The City's vehicle fleet will not exceed the minimum number of vehicles necessary to
effectively conduct City business. Alternative transportation such as vehicle allowances,
mileage reimbursement,or rental agreements will be considered before adding additional
vehicles to the City's fleet or replacing a City vehicle.
B. City vehicles will be assigned within a given fleet based on demonstrated operational
needs and vehicle utilization guidelines.
IC. City vehicles may be assigned to a vehicle pool for common use or to an individual
employee based on demonstrated.need.
D. Mileage reimbursement may be authorized by a Department Head or an appointee when
the use of a personal owned vehicle is necessary to conduct City business.
I Reimbursement will be made at the current IRS rate for the use of privately owned
automobiles to conduct business.
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E. City vehicles may only be used to conduct personal business when the vehicle is assigned
to an employee as an integral component of the employee's compensation or is
specifically authorized by the CAO.
F. Take-home vehicles must be approved by the CAO each December based on justification
submitted by Department Heads for the ensuing calendar year. Take-home assignments
will be evaluated on the basis of assigned duties,number and frequency of night meetings
attended, actual frequency of call-outs, and public safety and emergency response
considerations.
G. "Take-home vehicles"may be designated as general pool vehicles during normal operating
hours by the Fleet Coordinator.
H. The City's Fleet Coordinators will prepare the following annual Vehicle Utilization
Report for the Fleet Management Committee by January 31 each year for all vehicles
assigned to their Fleet which provides the following information:
1. Vehicle class
2. City asset number
3. Department assignment
4. Assigned driver, if exclusive use vehicle
5. Year purchased
6. Odometer reading as of December 31, reportable year .
7. Odometer reading as of December 31, prior year '
8. Miles driven during reportable year
9. Hours of operation during reportable year (if applicable)
RESPONSIBILITIES
Responsibilities for ensuring the effective and efficient utilizatiorl of City vehicles are assigned as
follows:
A. City Administrative Officer
1. Authorizes vehicle allowances on a case-by-case basis.
2. Approves assignments of City vehicles permitted as an integral component of an
employee's compensation on a case-by-case basis. J
3. Authorizes the temporary increase in the number of vehicles in the City Fleet 1
with rental, leased, or surplus vehicles.
4. Annually authorizes take-home assignments of City-owned or leased vehicles for l
commuting and for the conduct of day-today business on a vehicle-by-vehicle
basis. I
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B. Fleet Management Committee
1. Establishes, reviews, and adjusts utilization guidelines for City vehicles.
2. Reviews the Vehicle Utilization Report annually and recommends distribution of
vehicles based on the City's transportation needs.
I 3. Reviews all Operating Program or Capital Improvement Plan (CIP) requests for
additions to the vehicle fleet and recommends approval or disapproval based on
justification provided and possible use of other vehicle assets.
4. Reviews vehicle take home assignments annually in January and forwards
recommendations to the CAO for approval.
5. Reviews requests for vehicle allowances and recommends approval or disapproval
to the CAO.
C. Department Heads
1. Provide justification for take home assignments pursuant to the criteria established
in this policy.
I Approve the use of mileage reimbursement for the use of personal vehicles in the
conduct of City business.
3. Authorize the use of rental vehicles for periods of less than 6 months to conduct
City business.
4. Identify Department requirements for additional vehicles and prepare either an
Operating Program or CIP Request as appropriate.
5. Authorize the use of City owned vehicles for conducting "out-of-town" City
business or overnight travel. Authorization must be coordinated with the Fleet
Coordinator to determine availability of vehicles if the vehicle to be used will be
` from the vehicle pool.
1 D. Fleet Coordinators
1. Prepare the annual Vehicle Utilization Report
l 2. Maintain a vehicle log as described below in Utilization Criteria.
3. The Fleet Coordinator of the General Fleet will maintain a pool of sedans for the
transportation and travel of City staff and Council. The size of the pool will be
determined based on the demonstrated need determined from utilization criteria,
vehicle allowances, mileage reimbursement, and.rental information.
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4. Approve all vouchers, purchase orders, and CAO Special Reports to rent or lease
vehicles, reimburse staff and Council for the use of personal vehicles, and
authorize vehicle allowances.
REPLACEMENT AND UTILIZATION GUIDELINES f
A. The utilization guidelines provided in Figure 5-A are to assist Fleet Coordinators, J
Department. Heads, and the Fleet Management Committee in managing the City's
vehicle assets.
B. These guidelines will be refined and adjusted as staff develops experience with utilization
criteria from vehicle records and from information to be pidvided'by vendors in their bid
submissions. As such, each vehicle will have a vehicle operation log to track the
following information:
1. Assigned driver
2. Miles of operation per month I
3. Hours of operation per month
4. Maintenance hours
5. Fuel usage
C. Fleet Coordinators will ensure that the log listed above is maintained for each vehicle
in their assigned fleet.
D. The replacement guidelines provided in Figure 5-B are a targets to guide Fleet
Coordinators in developing standards for purchasing and replacing City vehicles.
Accordingly, the decision to replace a vehicle will be based on cost of operations,
maintenance status, and vehicle condition.
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UTILIZATION GUIDELINES
1)rILt7ATI09 GUIDELINES
piles Nours of Operation
Vehicle Classes Per-hear Per Year
1. Private Passenger Vehicle
fA. Police Patrol 35,000
B. Fire/Police 7,200
C. Other 7,200
2. notorcyeles and Scooters
A. Police 20,000
B. Other 5,000
3. Emergency Vehicles
A. Ambulances -
B. Fire Rescue 5,000 Soo
C. Fire - Pumper 4,000 500
D. Fire- Aerial Trucks 1,500 250
E. Other Fire Vehicles 4,000 100
I4. Lightweight Camereial (Less than 1 ton)
A. Pickups 51000
B. Panel Vans 5,000
C. Service Trucks 5,0_00
D. Dump Trucks 5,000
E. Other 5,000
f 5. Medium Commercial 0 to 2 tans)
` A. Pickups 5,000
B. Panel Vans 5,000
C. Service Trucks 5,000
D. Dump Trucks 5,000
E. Other 5,000
6. Meavy Commercial (care the 2 tons)
A. Service Trucks 2,500
B. Garbage Trucks 2,500
C. Dump Trucks 2,500
0. Street Sweepers 5,000
E. Other 2,500
7. Trailers
A. Semi-Trailers
B. Full Trailers
C. Other
8. Miscellaneous Vehicles
A. Construction 500
B. Busses
C. powers 500
D. Marine 500
E. Other 500
° Hours of engine operation may be converted to miles when this is the appropriate utilization criteria as
determined by the Fleet Management Committee.
IFigure 5-A
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REPLACEMENT GUIDELINES
REPLACEMENT fi11DELIMES
Tears of Ni lea of
First Lira First Line Reserve
Vehicle Classes Operation • Operation • Period (if my)
1. Private Passenger Vehicle
A. Police Patrol 2 years 70,000 miles ■
S. Fire/Police 5 years 45,000 miles 1
C. Other 6 years 45,000 miles
2. Motorcycles and Scooters
A. Police 3 years 60,000 miles
e. Other 5 years 25,000 miles
3. Emergency Vehicles
A. Ambulances (to be determined) _
B. Fire Rescue S years
C. Fire - PLiwr 16 years 4 years
D. Fire- Aerial Trucks 20 years 5 years
E. Other Fire Vehicles 7 years
4. Lightweight Commercial (lean than 1 tan I
A. Pickups 10 years 85,000 miles
B. Panel Vans 10 years 85,000 miles
C. Service Trucks 10 years 85,000 miles
D. Dump Trucks 10 years 85,000 miles
E. Other 10 years .85,000 miles
S. Wim Commercial (1 to 2 tons)
A. Pickups 10 years 85,000 miles
B. Panel Vans 10 years 85,000 miles
C. Service Trucks 10 years 85,000 miles
D. Dump Trucks 10 years 85,000 miles
E. Other 10 years 85,000 mites
6. Reavy Commercial (mare than 2 tans)
A. Service Trucks 15 years 85,000 mites
e. Garbage Trucks 15 years a5,000 miles
C. Dump Trucks 15 years 85,000 miles
D. Street Sweepers 6 years 50,000 miles 3 years
E. Other 15 years 85,000 miles
7. Trotters
A. Semi-Trailers 15 years
B. Full Trailers 15 years
C. Other 15 years
8. Miscellaneous Vehicles
A. Construction 15 years
B. Busses 15 years
C. Mowers 15 years
D. Marine 20 years
E. Other 15 years
• Years of operation measured from the date of manufacture. Accordingly, years of City operation will be less
for used vehicles, and any cost analysis of new versus used vehicles will reflect the lower estimated life of used
equipment.
Figure 5-B
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Section 405-6
VEHICLE OPERATION AND MAINTENANCE
OVERVIEW
IThe policies and responsibilities provided in this Section ensure that City vehicles are maintained
and operated in a safe and responsible manner. The operation and maintenance of the'City Fleets
are the responsibility of the Chief of Police (Police Fleet), the Fire Chief (Fire Fleet), and the
Director of Public Works(City's General Fleet). To assist in these duties, each Department Head
has an appointed Fleet Coordinator. The policies and proceduresprovided below are a.minimum
I standard for operating and maintaining. City vehicles. The designated Department Heads are
responsible for providing additional instructions for routine maintenance, driver training, and
special instructions to account for differences by Fleet and by vehicle class.
POLICY GUIDELINES
IA. Vehicle Operations
1. City vehicles will be operated only by licensed drivers who have met the training
standards established by the Fleet Coordinators necessary to operate City vehicles.
2. Each City vehicle will have the following safety items stored in the vehicle for
I emergency use unless the Fleet Coordinator determines that these safety items will
be impractical or unsafe:
a. First Aid Kit
b. Fire Extinguisher
c. Flares
` d. Flashlight
e. One blanket
L Litterbag
City-wide standards for each of these items will be established by the Fleet
Management Committee.
3. The Fleet Management Committee .will establish requirements.for a Vehicle Folder
for each City vehicle. Based on operational considerations, the Folder will normally
contain the following documentation:
a. Vehicle Registration Forms .
b. Proof of Insurance .
I c. Accident Kit (a folder that includes the Incident Report Form,information
exchange card, and witness information cards)
d. Annual Mileage Report Form (See Operations and Maintenance Guide)
e. Preventive Maintenance Report Form (See Operations and Maintenance
Guide)
L Operator Responsibilities (See Operations and Maintenance Guide)
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B. Vehicle Markings and Identification
1. All new vehicles purchased by the City will be white in color with the exception of
vehicles assigned for special tasks as determined by the Fleet Management I
Committee. Used vehicles and special purpose vehicles such as road graders, street
sweepers, fire engines, and fire trucks may be amber orange, lime yellow or other
standard manufacturer color when the Fleet Coordinator determines that such color f
will improve safety, significantly reduce the cost of acquisition, reduce the cost of
maintenance, or reduce operating costs. The selection of solid, non-metallic colors
is preferred for all vehicles purchased.
2. All City vehicles with exempt license plates will be marked with the City logo or seal
on the rear side window. License plate frames will include the marking "City of San
Luis Obispo - For Official Use Only". The Fleet Management Committee may also
establish other special markings or emergency lighting when required for safety or
operations.
3. Vehicles purchased for use of investigators may be exempted by the Chief of Police,
the Fire Chief, or the CAO from use of the markings described "above.
4. Police patrol sedans will be marked with a six (6) inch wide blue reflective striping
on each side.of the vehicle running the length of the vehicle. A City vehicle number
will be placed in four (4) inch wide numbers on both sides of the front of the vehicle.
Four inch wide block letters spelling 'POLICE" shall be placed on the rear fenders
of the vehicle with reflective tape. The emergency number 911 will be placed on I
both sides on the rear quarter panel just to the rear of the rear wheels.
C. Vehicle Records
1. The vehicle Certificate of Title (pink slip) will be maintained in the Finance
Department.
2. Fleet Coordinators will maintain a Vehicle Folder for each vehicle as described
above. The Folder will be kept in the glove compartment of each vehicle or other
secure container if the vehicle is operated off public roads. i
3. Fleet Coordinators will maintain a master vehicle log that lists all vehicles, monthly 1
mileage, assigned driver, scheduled maintenance, and vehicle condition.
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RESPONSIBILITIES
A. Fleet Coordinators
Fleet Coordinators are responsible for developing and maintaining an Operations and
Maintenance Guide which establishes policies and procedures for the effective management
of their Fleet. The Guide will ensure that the following City-wide policies are implemented:
1. Safety belts are worn by all passengers in a City vehicle with the exception of
prisoners being transported in police safety vehicles when use of a safety belt is not
practical.
I2. Vehicles are operated safely and drivers are familiar with all safety features of the.
vehicle.
3. All safety equipment and records are in the vehicle.
{ 4. City smoking policies are communicated and enforced.
f B. Assigned Driver's Responsibilities
f 1. All accidents are reported immediately.
2. Traffic and parking fines are promptly paid by the driver.
3. Although Fleet Coordinators will generally authorize emergency repairs, assigned
drivers may authorize emergency repairs when contacting the Fleet Coordinator is
impracticable. These repairs will be reported as soon as possible to the Fleet
Coordinator. The City's gasoline credit cards may be used to pay for repairs. If not
available, the driver may pay the charges or request that the City be billed. The
driver will be reimbursed on presentation of receipts for repairs performed when a
cash payment was required.
` 4. All assigned drivers will complete a preventive maintenance report at the end of each
month. This report informs the Fleet Coordinator of mileage, observations on the
vehicles operation, and any existing problems. The Fleet Coordinator will notify the
assigned driver regarding vehicle service.
5. The assigned driver is responsible for the appearance of the.vehicle. If washing is
not provided at a City-owned car wash facility, the City will pay for car washes at a
commercial car wash. Automobile detailing, special waxing or other non-routine
appearance work will not be approved without prior authorization from the Fleet
Coordinator. Valet service is not an approved City expenditure at any time.
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SECTION 405-7
OPERATOR RESPONSIBILITIES I
INTRODUCTION
There are certain minimum rules which should be.well known and strictly followed by everyone
who operates a City vehicle. When a vehicle is assigned to an employee, the City is placing in
your care an expensive tool which gives you transportation to perform your duties. In return, the
City expects that you will take good care of the car and operate :it in such a manner that no
accidents will occur and so that the greatest economy will result.
These instruction will give you the essential rules. The City expects you to exercise good I
judgement at alltimes, and if there is any doubt in your mind about anything contained in this
summary of operator_ responsibilities, feel free to contact your supervisor and your Fleet
Coordinator.
YOUR RESPONSIBILITY
A. These procedures inform you of your responsibilities regarding your City vehicle,
emergency procedures, and to let you know what to do if anything goes wrong. Please
read these instructions and keep them in.your glove compartment with the vehicle folder.
B. The City Administrative Officer (CAO) has overall responsibility for the City's Fleet
Management Program. The Fleet Management Committee assists the CAO with the day-
to-day decisions that must be made to manage this program. The Fleet Coordinators are
responsible for managing and maintaining the vehicles within their assigned Fleets: Police
Fleet; Fire Fleet; and the General Fleet (all other vehicles).
ASSIGNMENT AND USE OF CITY VEHICLES
Full-time vehicle assignments (50010 or more) are made on the basis of need and not necessarily I
because of job title. Each employee's need for a City vehicle will be reviewed on an ongoing basis,
and changes in assignments made as appropriate.
SHORT-TERM VEHICLE ASSIGNMENTS
When required for official business, vehicles are available for short-term use. Requests must be
made to the appropriate Fleet Coordinator. The request must include the driver's name,
destination, and duration of use expected. The Fleet Coordinator must have advance notice of 24
hours for an over-night assignment.
PERSONAL USE OF CITY VEHICLES
City vehicles should be used solely for conducting City business unless the vehicle has been
approved as part of the employee's compensation or specifically approved by the CAO. I
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IMAINTENANCE
Proper care and preventive maintenance will keep your City vehicle running efficiently and looking
its best. Exercise good judgement, and care for your car as if it were your own.
IDELIVERY OF NEW CARS
The Fleet Coordinator is responsible for obtaining and delivering new vehicles to authorized
employees. Before you accept your new car from the Fleet Coordinator, check it over for body
damage. Make sure the vehicle is properly marked and striped. Also check to make sure you
have the Vehicle Folderwith the registration, accident kit, and preventive maintenance forms.
VEHICLE APPEARANCE
A. As a representative of the City, you are responsible for keeping your assigned vehicle
looking its best at all times. The City will pay for commercial car washes if a City owned
car-washing facility is not available. If more than four car washes are needed within 30
days, prior approval of the Fleet Coordinator will be required. The City will pay for
certain detailing and waxing of the vehicle only if advance authorization is received from
the Fleet Coordinator. Additional waxing or valet services is not an approved City
1 expenditure at any time.
r B. Report the need for body and paint repair or interior repair (floor mat, upholstery, radios,
light bars, etc) promptly to your Fleet Coordinator.
SERVICE AND REPAIR
A. All employees assigned a City vehicle must fill out a.preventive maintenance report the
first of each month. This keeps your Fleet Coordinator aware of your mileage,
{ observations on your vehicle's operation, and any existing problems. The Fleet
Coordinator will schedule maintenance for your vehicle based on your reports and the
manufacturer's maintenance schedule. The Fleet Coordinator will notify you regarding
service for your vehicle.
B. Your Fleet Coordinator must authorize all repairs such as tune-ups, new tires, and shock
absorber replacements. Two copies of all repair invoices not performed by the Fleet
Coordinator must be signed by the driver to verify repairs received.
C. It is the policy of the City to pay for services rendered from invoices only. The invoices
for a City vehicle must show:
1. City vehicle number
2. License number of the vehicle.
3. Date service was rendered.
4. Odometer reading at the time of service.
5. Signature of the person who picks up the vehicle.
27
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D. The person picking up the vehicle after service/repair will be responsible for ensuring that
all invoices are delivered directly to the Fleet Coordinator.
E. A sticker will be placed on the vehicles dashboard to remind mechanics of the vehicle's
oil type and proper tire pressure. When servicing your vehicle, check these to ensure
correct service is being performed.
EMERGENCY REPAIRS
The Fleet Coordinator must approve,whenever possible, emergency repairs on City vehicles. After
approval, a Purchase Order Number is issued which authorizes necessary repairs. This number
must appear on the repair invoice along with your vehicle's City number, license number, mileage,
and your signature. If it is not practical to receive prior approval from your Fleet Coordinator,
you may use your vehicle's credit card for emergency repairs.
PARKING AND TOLL FEES
All costs for parking and tolls are reimbursable if incurred on City business.
TRAFFIC AND PARKING FINES
You are personally responsible for promptly paying all traffic fines and parking tickets.
INSURANCE
The City provides collision, comprehensive, and liability insurance. Proof of insurance is included
in the Vehicle Folder.
ACCIDENT PREVENTION
A The City requires all drivers to practice safe driving. As a driver of a City vehicle, your
efforts toward preventing accidents will not only improve the City's performance but keep
restrictions on the use of vehicles to a minimum. We want our City's Fleet to be an
outstanding example of an accident-free operation. Please help! Remember:
AC 'SA"' `.QST: A► P �`. fA' ;
B. A few reminders:
1. When driving, always carry a valid California operator's license and. proof of
insurance.
2. BE ALERT and obey all traffic laws.
3. Do not speed.
4. Keep your vehicle clean and mechanically sound at all times.
28
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5. Give the other driver a break.
6. Be courteous. Don't tailgate.
T. Give signals.
8. DRIVE DEFENSIVELY,
9. Use your seat belts. It is not only safe driving, it is the LAW.
EMERGENCY OPERATIONS
All City sedans and certain other designated City vehicles are equipped with items which may be
required in an accident or a City emergency. These include one blanket, a first aid kit; a fire
extinguisher, flares, flashlight, and litter bag. If requested by a Police Officer or Firefighter, you
are required to make these emergency supplies available to them and report this transfer of
t supplies to the Fleet Coordinator as soon as possible.
1 ACCIDENTS
r In case of an accident; it the driver's responsibility to follow the instructions in the Accident Kit
I included in the Vehicle Folder.
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29
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Section 405-8
GLOSSARY
ACCIDENT KIT
The Accident Kit is a folder that includes a copy of the City's "Incident Report" for use
at the time of an accident and includes one card to be used for exchanging information
with other persons involved in an accident and one courtesy card to obtain information
from any accident witness.
IACCUMULATED DEPRECIATION
The total of the periodic charges made to record the expiration in the service life of
i equipment which is attributable to wear and tear through use, lapse of time, obsolescence,
f or other physical causes.
ACQUISITION
Acquiring equipment by purchase, lease, or donation.
ACQUISITION DATE_
Date an asset is acquired and is available for use.
ASSIGNED DRIVER
The driver appointed by the Fleet Coordinator as the person responsible for maintaining
the vehicle, ensuring that the vehicle meets City standards for appearance, reporting vehicle
utilization, and maintaining safety equipment assigned to the vehicle.
CITY NUMBER
A unique number which identifies.a major equipment end item from all equipment items.
COMPONENT
An item of equipment essential to making a major equipment end item operational and
I capable of performing the service for which it was purchased. Components lose their
identity when attached to the major equipment end item, i.e., transmission, radio, light
bar, hose, etc.
fCONTROL FUND
A three digit number used to designate a City fund.
30
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DEPARTMENT CODE
A four digit number used to designate a Department, Division, or Program. '
DEPRECIATION I
1. Expiration in the service life of assets, attributable to wear and tear, deterioration,
obsolescence, etc.
2. The portion of the cost of a asset which is charged as an expense during a
particular period.
EQUIPMENT END ITEM I
A major equipment item which costs more than $10,000 and is required to deliver City I
services.
EQUIPMENT REPLACEMENT FUND
A City Fund used to purchase replacement equipment with an original purchase cost in
excess of $10,000. Fund revenues are obtained from annual transfers from the appropriate
Control Fund, interest earnings, and the sale of surplus property.
FLEET COORDINATORS
A person designated to manage one of three City Fleets (Police, Fire, or General City
Fleet).
FLEET MANAGEMENT COMMITTEE
A five member committee authorized to administer the Fleet Management Program
policies, determine additions, modifications, retirements, and transfers from and to the
inventory of replacement vehicles,recommend vehicle assignments,and insurance coverage.
The Committee is comprised of a representative from Administration, Finance, and the
three Fleet Coordinators.
GENERAL PURPOSE VEHICLE
A normal production type vehicle which is not subject to unusual, specialized, or heavy-
duty service. .
LEASE
A contract by which vehicles are conveyed for a specified term, for a specified rent, where
it is not intended that the City will acquire title at the end of the lease period. f
31
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LEASE PURCHASE
A financing contract by which vehicles are purchased over a specified period and title is
transferred to the City at the end of the period.
MACHINERY
A device for doing work, i.e., punch press, drill, welders, etc.
OBSOLESCENCE
IThe decrease in the value of assets resulting from economic, social, technological or legal
. changes.
ORIGINAL COST
` The total expenditure made to acquire and place the asset in service.
f REPLACEMENT COST
The cost to replace an equipment end item at current market cost.
SPECIAL PURPOSE VEHICLE
A vehicle specifically designed or modified which is used in limited applications or operated
under unusual circumstances, such as police patrol vehicles, fire suppression units, heavy
construction equipment, and vehicles with three or more axles.
TAKE-HOME ASSIGNMENTS
A vehicle authorized by the CAO for take home use by a City employee based on assigned
duties, number and frequency of night meetings attended, actual frequency of call-outs, and
public safety considerations. These are not vehicles from the vehicle pool assigned to
employees on a temporary basis for stand-by.
TRANSFER
To convey possession, responsibility and/or ownership of an asset to another.
USE ALLOWANCE
An allowance based on the service life of an asset and original cost that is developed to
determine the annual contributions to be made to the Equipment Replacement Fund.
I .
37
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VEHICLE
A machine for moving people, things, goods, or equipment, i.e., cars, trucks, buses, boats,
etc.
VEHICLE CLASS CODE '
A two digit alpha/numeric code used to designate a class of City vehicles that have unique '
service requirements, insurance characteristics, and design.
VEHICLE FOLDER
A folder prescribed by the Fleet Management Committee for each City vehicle that
includes information as to vehicle registration, proof of insurance, accident instructions, an
annual milage reporting procedure, the preventive maintenance instructions, and operator
instructions.
33
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Appendix A
OPERATIONS AND MAINTENANCE GUIDE (TO BE PUBLISHED)
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Appendix B
OVERVIEW
Both the Vehicle Summary Report and the Detailed Fleet Listing are prepared by the
Department of Finance. These reports are updated at least semi-annually and distributed
to the Fleet Management Committee in July and January to assist them in managing the
City's vehicle assets.
The Vehicle Summary Report is organized by vehicle class code and by Fleet (General
Fleet, Fire Fleet, and Police Fleet). The class codes used in the Report are based on
I vehicle classes of the insurance industry which were developed based on the risk involved
with each class of vehicle. The Vehicle.Summary Report provides information necessary
to evaluate fleet size by class and provides information to track the size of the City Fleet
over time.
The Detailed Fleet Listing is continually updated at the time of a vehicle purchase or when
reportable information pertaining to vehicle changes such as the license number, the City
Number,Vehicle Identification Number(VIN),assigned Department,purchase information,
class code, and sale information. Most information pertaining to any one vehicle is on the
purchase order, the vendor's invoice, or"pink slip". The Detailed Fleet Listing is reconciled
twice per year with the "pink slips" prior to publication of the Vehicle Summary Report.
I
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B-1
I
VEHICLE SUMMARY REPORT-ALL FLEETS
General Fire Police
Flea Fled Flea Total
1. Passenger Vehicles
A. Police Patrol Vehicles 0 0 13 13
B. Other Public Safety Vehicles 0 7 11 is
C. Other 22 0 0 22
Total Passenger Vehicles 22 7 24 53
2. Motorcycles&Scooters
A. Police 0 0 4 4
B. Other 3 0 0 3
Total Motorcycles&Scooters 3 0 4 7
3. Emergency Vehicles
A. Ambulances 0 0 0 0
B. Fire Rescue 0 2 0 2 I
C. Fire Pumper 0 6 0 6
D.Fire Aerial Truck 0 1 0 1
E. Other Fire Vehicles 0 2 0 2
Total Emergency Vehicles 0 11 0 11
4. Lightweight Commercial(less than 1 ton)
A. Pickups 54 1 2 57
B. Panel Vans 0 0 1 1
C. Service Trucks 5 0 1 6
D.Dump Trucks 1 0 0 1
E. Other 4 0 0 4
Total Lightweight Commercial 64 1 4 69
S. Medium Commercial(1 to 2 tons)
No City vehicles currently
in this class
6. Heavy Commercial(mon than 2 tons)
A. Service Trucks 4 0 0 4
B. Garbage Trucks 1 0 0 1
C. Dump Trucks 13 0 0 13
D. Street Sweepers 3 0 0 3
E. Other 3 0 0 3
Total Heavy Commercial 24 0 0 24
7. Traders
A. Semi-Trailers 1 0 0 1
B. Full Trailers 2 0 0 2 I
C. Other 3 0 3 6
Total Trailers 6 0 3 9
S. Miscellaneous Vehicles
A.Construction 17 0 17
B. Buses• 6 0 1 7
C. Mowers 7 0 0 7
D.Marine 4 0 0 4
E. Other 19 2 0 21
Total Miscellaneous Vehicles 53 2 1 56
TOTAL VEHICLES 172 21 36 229 I
LESS SURPLUS VEHICLES
PENDING DISPOSAL (10) 0 0 (10)
......:
TOTAL AUTHORIZED_VEiiICL&S .:1b2. "' ZI 36 Z1i1 t
• General Fled buses are not maintained by the City;maintenance services are provided by the City's contract operator.
B-2 +I
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VEHICLE SUMMARY REPORT- GENERAL FLEET
Public Works Utilities
Com Streets Perks Admin
Admin Dev Ree &Equip &Bldgs &Eng Water Sewer Total
1. Passenger Vehicles
A. Police Patrol Vehicles 0 0 0 0 0 0 0 0 0
B. Other Public Safety Vehicles 0 0 0 0 0 0 0 0 0
C. Other 2 6 2 3 1 4 2 2 22
Total Passenger Vehicles 2 6 2 3 1 4 2 2 22
2. Motorcycles&Scooters
A.Police 0 0 0 0 0 0 0 0 0
B. Other 0 0 0 0 1 2 0 0 3
Total Motorcycles&Scooters 0 0 0 0 1 2 0 0 3
3. Emergency Vehicles
A. Ambulances
I B. Fire Rescue
C. Fire Pumper
D. Fire Aerial Truck
E. Other Fire Vehicles
Total Emergency Vehicles 0 0 0 0 0 0 0 0 0
4. Lightweight Commercial(less than 1 ton)
A. Pickups 0 0 2 9 25 3 9 6 54
B. Panel Vans 0 0 0 0 0 0 0 0 0
I C. Service Trucks 0 0 0 3 0 0 2 0 5
D. Dump Trucks 0 0 0 1 0 0 0 0 1
E. Other 0 0 0 1 0 1 2 0 4
Total Lightweight Commercial 0 0 2 14 25 4 13 6 64
5. Medium Commercial(I to 2 tons)
No City vehicles currently
in this class
6. Heavy Commercial(more than 2 tons)
A. Service Trucks 0 0 0 0 2 0 1 1 4
B. Garbage Trucks 0 0 0 0 1 0 0 0 1
C. Dump Trucks 0 0 0 7 2 0 3 1 13
D. Street Sweepers 0 0 0 3 0 0 0 0 3
E. Other 0 0 0 3 0 0 0 0 3
Total Heavy Commercial 0 0 0 13 5 0 4 2 24
7. Trailers
A. Semi-TraiIers 0 0 0 1 0 0 0 0 1
B. Full Trailers 0 0 0 0 2 0 0 0 2
` C• Other 0 0 0 0 3 0 0 0 3
ITotal Traders 0 0 0 1 5 0 0 0 6
S. Miscellaneous Vehicles
A. Construction 0 0 0 10 2 0 2 3 17
B. Buses• 6 0 0 0 0 0 0 0 6
C. Mowers 0 0 0 0 7 0 0 0 7
D. Marine 0 0 0 0 1 0 3 0 4
E. Other 0 0 0 8 4 0 3 4 19
Total Miscellaneous Vehicles 6 0 0 18 14 0 8 7 53
TOTAL VEHICLES 8 6 4 49 51 10 27 17 172
LESS SURPLUS VEHICLES
PENDING DISPOSAL 0 0 0 (1) (7) 0 (2) 0 (10)
him
VEH
7 .........
AL AUTHOR1ZE13 7.70 7
iCi£S $ tF 4 d1< 44 i0. 23. f7 1b2'
• General Fleet buses are not maintained by the City;maintenance services are provided by the City's contract operator.
B-3
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Page No. 1 I
08/14/90
CITY OF SAN LUIS OBISPO
VEHICLE LIST
JUNE 30, 1990
I
CITY INSURANCE
NO DEPT LICENSE VIN NO DESCRIPTION ACCT FUND COST LIFE CLASS NUMBER
.: 1A
8718 80 E074165 lGlBL5166HA154680 CHEV CAPRICE PATROL VEH 8037 001 11241 2 1A 1 I
8722 80 E074168 lGlBL5169MA155015 CHEV CAPRICE PATROL VEM 8037 001 11241 2 1A 1
8903 80 E090019 IG18L5174KR206079 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 14804 2 1A 1
8904 80 E090018 lGlBL5176KR206052 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 148% 2 1A 1
8905 80 E090016 lGlBL5175KR204650 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 14804 2 1A 1
8906 80 E090015 lGlBL5173KR204193 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 14804 2 1A 1
8907 80 E090014 1G1BL5172KR205156 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 14804 2 1A 1
8908 80 E090013 lGlBL5176KR205113 1989 CHEV CAPRICE PATRL VENI6LE 8037 001 14804 2 1A 1
8909 80 E090017 lGlBL5174KR205532 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 14804 2 1A 1
8910 80 E090012 lGlBL5172KR205321 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 14804 2 1A 1
8911 80 E090011 IG161.517XKR206166 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 14804 2 1A 1
8912 80 E690010 1GIBL5171KR206380 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 14804 2 1A 1
8913 80 E090009 IG18LS172KR204315 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 148% 2 1A 1
'• Subtotal •'
185326 26 13
..
16
8631 80 E931187 1G3GR47Y1GP383844 OLDSMOBILE GUTLESS 8035 001 10026 5 18 1
8723 80 E930832 1G4MP5134HH453972 BUICK LASABRE SDN 8035 001 11978 5 16 1
8413 80 E920749 lG3AR47A2DM431602 OLDS-CUTLASS SDN 8036 001 8156 5 18 1 I
8703 80 E492974 IGlAW19WOG6131090 CHEV-CELEBRITY SDN 8036 001 8543 5 16 1
8708 80 E928739 IFASP28MXGF309379 1986 FORD MUSTANG SDN 8036 001 9540 5 18 1
8629 80 E931003 IFASP4635GH214450 FORD THUNDERBIRD SDN 8036 001 10070 5 18 1 I
8630 80 E931002 1MEBP87U5GA622267 MERCURY SABLE COUPE SDN 8036 001 10500 5 18 1
8724 80 E931197 1FABP52U9MA108226 FORD TAURUS SDN 8036 001 10500 5 1B 1
8808 80 E928739 IFABP28MXGF309379 FORD MUSTANG SDN 8036 001 10500 5 18 1
8917 80 E090008 1G3GM11YOJP308792 1988 OLDS CUTLESS 8036 001 11500 5 18 1
8628 80 E074204 1G1AW27u2G6187153 CHEV. CELEBRITY SDN 8037 001 9513 5 18 1
8501 85 E922986 2G2AG19RDE1223484 PONTIAC-SDN 8540 001 8300 5 1B 1
8701 85 E074126 IMHN691.1842788 OLDS SDN 8540 001 12508 5 18 1
8702 85 E492975 lG4AH19R6GT4II475 BUICK SEDAN 8540 001 9010 5 18 1 I
8211 85 E766486 2FABP37F9CS181205 FORD WAGON 8540 001 7854 5 18 1
8522 85 E464973 IFABP22RXEK238189 FORD-TEMPO SDN 8542 001 7000 5 18 1
8524 85 E483111 IG3AJ19R4ED441378 OLDS-SIERRA 8542 001 8374 5 18 1
8506 85 E464993 2FABP44F7X208225 FORD-LTD S/W 8543 001 12500 5 18 1
'* Subtotal �*
176372 90 18
1C
8203 10 E766457 1P3BP26B5CF194289 PLY-RELIANT SDN 1021 001 7854 6 1C 1
8923 20 E090042 1G4HP54C8KH408603 BUICK SDN 2022 001 13301 6.1C 1
8403 40 E460036 183BD49CXEF319915 DODGE-ARIES S/W 4031 001 8500 6 1C 1 I
I
B-4
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I Page No. 2
08/14/90
I CITY OF SAN LUIS OBISPO
VEHICLE LIST
JUNE 30, 1990
CITY INSURANCE
NO DEPT LICENSE VIN NO DESCRIPTION ACCT FUND COST LIFE CLASS NUMBER
8420 40 E460043 IGIAW19RBD6828707 CHEV-CELEBRITY SDN 4031 001 7415 6 1C 1
8402 40 E460004 IlAlIP22RIEK267651 FORD-TEMPO SDN 4032 001 7500 6 1C 1
8423 40 E460050 1G2AY37R6ET209420 PONTIAC-PHOENIX SON 4032 001 9250 6 1C 1
8521 40 E464984 1FABP22XXFK251170 FORD TEMPO SDN 4032 001 7900 6 1C 1
8602 40 E483132 2FABP22X7FB297436 FORD-TEMPO SDN 4032 001 7912 6 1C 1
t 8922 50 E090043 1G3HNS4C3KW315655 OLDS SDN 5021 001 13301 6 1C 1
8921 50 E090041 1G4HP54C7KH461602 BUICK SDN 5021 001 13301 6 IC 1
8205 50 E766485 283BG26FSCRI99774 DODGE-DIPLOMAT SDN 5047 001 6707 6 1C 1
8502 50 E464990 1P3BP49G8FF290215 PLY-RELIANT S/W 5047 001 8700 6 1C 1
I 8520 50 E464979 1FASP39KOFG224063 FORD-LTD SON 5048 001 11000 6 1C 1
8801 50 E074199 1G1AW81W8J6119815 CHEV. CELEBRITY S.W. 5048 001 12539 6 1C 1
8925 50 EC90045 164HP54C1KH60283 BUICK SON 5048 001 12639 6 1C 1
8926 50 E090046 2G3AJ81W K2347227 OLDS SDN 5062 051 12851 6 1C 1
8622 55 E079621 1G3HN69L9G1842781 OLDSMOBILE SDN 5065 050 12508 6 1C 1
8405 50 E460005 1FASP39M9EG222228 FORD-LTD SDN 5070 052 9800 6 1C 1
8920 50 E090044 1G3HN54C941809841 OLDS SDN 5070 001 13301 6 1C 1
f 8418 50 E096030 TG3AN69AXDX359356 OLDS-DELTA 88 SON 5099 001 9535 6 1C 1
8503 60 E483103 1FABP22X8FK263737 FORD-TEMPO SDN 6057 001 7850 6 1C 1
8504 60 E464982 2FASP44F9FX208226 FORD-LTD S/W 6057 001 12400 6 1C 1
" Subtotal •*
226064 132 22
.. 2A
8704 80 EISK79 JKAKZCP21MB5044705 KAWASAKI-PATROL MOTORCYCLE 8037 001 6890 3 2A 1
8705 80 E04K19 JKAKZCP22J8505223 KAWASAKI-PATROL MOTORCYCLE 8037 001 6890 3 2A 1
8815 80 27K43 2JB505805 KAWASAKI-PATROL MOTORCYCLE 8037 001 7899 3 2A 1
8919 80 xxxxxxx JKAKZCP27KB506479 POLICE MOTORCYCLE 8037 001 7414 3 2A 1
f " Subtotal "
29093 12 4
" 26
f 8215 50 E786296 557671 CUSHMAN MC 5059 001 4900 5 2B 1
8603 50 E9BJ23 1CLIMH223FLOW957 CUSHMAN-SCOOTER 5067 051 4900 5 .26 1
8809 50 3OK93 1CUMH2223KL007871 CUSHMAN MOTOR SCOOTER 5067 051 7985 5 2B 1
•• Subtotal '*
f17m 15 3
" 38
8604 85 E492862 2FTJ0514GCA57939 CREW CAB F350 8541 001 16159 5 36 1
f 8916 85 E090032 1GNGV26J9KF196247 GMC MOBILE COMMAND POST 8544 061 21645 5 36 1
Subtotal •'
37804 10 2
f
B-5
Page No. 3 !
08/14/90
CITY OF SAN LUIS OBISPO I
VEHICLE LIST
JUNE 30, 1990
CITY INSURANCE !
NO DEPT LICENSE VIN NO DESCRIPTION . ACCT FUND COST LIFE CLASS NUMBER.
I
3C
8318 85 E447343 WA146Y20M001025 MACK-PU04PER 8540 001 146175 16 3C 1 f
410385 EX63812 SOLS1075 MACK 6 FIRE TRUCK 8541 001 13720 16 3C 1
7710 85 E702950 DBODVX8%32 VAN PELT-PUMPER 8541 001 66470 16 3C 1
7711 85 E705462 DBDDVD30750 VAN PELT-PUMPER 8541 001 64470 16 3C 1
7925 85 E737161 CF686F151346 MACK-PUMPER 8541 001 84000 16 3C 1 i
6409 85 E159272 616834 1964 VAN PELT FIRE TRUCK (FIRE) 8542 001 56000 16 3C 1 I
Subtotal '•
428835 96 6
k 3D !
781685 E715772 CF686FAP1212 MACK-AERIAL LADDER 8541 001 179999 20 3D 1
'• Subtotal •'
179999 20 1
rr 3E
8404 85 E460011 1GCGK24M7EJ167653 CHEV-K20 P/U 8540 001 11700 7 3E 1 I
8627 85 E492924 1FDKF3818GP892688 CAB 8 CHASSIS (BRUSH UNIT) 8540 001 39252 15 3E 1
" Subtotal •'
50952 22 2
rr 4A !
7602 99 E672880 CCL23GZ121847 1976 CHEV. P/U 5028 001 4350 10 4A 1
6507 99 E176M F10JR713685 1965 FORD P/U 3500 LB. (BL.MNT.) 5028 001 2700 10 4A 1
8619 50 E492911 1FTDF15Y6GP898539 FORD-P/U 5028 001 9006 10 4A 1 I
9009 50 xxxxxxx 186JE26Z3LS751209 P/U DODGE D250 (REPLACE 6507) 5028 001 17895 10 4A 1
9011 50 xxxxxxx 186JE26ZXLS751210 P/U DODGE D250 (REPLACE 7602) 5028 001 17932 10 4A 1
8523 50 E483131 1GTOS14E3F8542024 FORD-P/U SO47 001 8707 10 4A 1 t
8618 50 E492910 1FTDFISY4GP898538 FORD-P/U 5047 001 9006 1O GA 1
8102 55 E756512 1GCDC14D68Z121724 CHEV P/U 5048 001 7935 10 4A 1
7503 50 E65BO30 CLN1448221131 1975 CHEV P/U 5048 001 4200 10 4A 1
7506 50 E659943 CCY145ZI47482 CHEV. P/U 5048 001 4200 10 4A 1
8807 50 E074292 2GTFC24K6J1571104 GMC P/U 3/4 TON 5048 001 14206 10 4A 1
8507 50 E483113 IGTCS1483FB533527 CHEV-PN 5048 001 8500 10 4A 1
9014 50 MOM 167FL26X4LS763603 P/U DODGE DAKOTA 5048 00111866 10 4A 1
7901 50 E725748 9JL4V92102081 DODGE-DS0 P/U 5052 001 4900 10 4A 1
8510 50 E483101 1GTEC14F1FJ528330 GMC-P/U 5052 001 13500 10 4A 1
9010 50 xxxxxxx xxxxxxxxxxxxxxxxxxxx P/U TO REPLACE 7507 5052 001 11340 10 4A 1
7803 99 E708012 D14AEBS228829 DODGE-P/U 5057 001 4696 10 4A 1
7907 50 E725745 Y24JP9S202388 DODGE-PN 5057 001 7681 10 4A 1 I
7908 50 E726170 D24JP9S202731 DODGE-P/U' 5057 001 6253 10 4A 1
796950 E726169 D24JP9S202730 DODGE-P/U 5057 001 6253 10 4A 1
8208 50 E766496 1FTEF25F6CRA25515 FORD-P/U 5057 001 7546 10 4A 1 I
B-6
I Page No. 4
08/14/90
I CITY OF SAN LUIS OBISPO
VEHICLE LIST
JUNE 30, 1990
ICITY INSURANCE
NO DEPT LICENSE VIN NO DESCRIPTION ACCT FUND COST LIFE CLASS NUMBER
I8317 50 E789246 JT0041=0073947 TOYOTA-PN 5057 001 6500 10 4A 1
8409 50 E456093 187ND24TIES318132 DODGE-1)250 P/U 5057 001 9300 10 4A 1
I 8410 50 E456094 1B7HD24T3ES318133 DODGE-D250 P/U 5057 001 9300 10 4A 1
7201 99 E599378 D14AE2U587487 DODGE P/U 5057 001 3800 10 4A 1
7401 99 E629346 CCY144Z131969 CHEV. P/U 5057 001 4200 10 4A 1
I 7402 99 E629345 CCY144Z132212 CHEW P/U 5057 001 4200 10 4A 1
7403 99 E629344 CCY1"Z132086 1974 CHEV P/U 5057 001 4200 10 4A 1
8508 50 E46114 1GTCS14BBF8533622 CHEV-P/U 5057 001 8500 10 4A 1
8509 50 E483112 1GTCS148IF85533588 CHEV-P/U 5057 001 8500 10 4A 1
9003 50 E090111 167JE2629LS747192 DODGE P/U D250 (REPLACE 7402) 5057 001 16146 10 4A 1
9006 50 xxxmm 167JE26Z9LS749167 P/U DODGE D250 REPLACE 7803) 5037 001 15347 10 4A 1
9007 50 xxxxxxx 187JE2627L$749166 P/U DODGE D250 (REPLACE 7401) 5057 001 15347 10 4A 1
9008 50 xxxxxxx XXXXXXXXX)icxxxxxxxxx P/U TO REPLACE 7201 5057 001 11340 10 4A 1
9004 50 E090110 1B7JE26Z9LS747193 P/U FORD D 250.(REPLACE 7403) 5057 001 17155 10 4A 1
11 8616 50 E492923 1FTCR11T9HUA94238 FORD-P%U 5059 001 11088 10 4A 1
8209 55 E766498 JC2UA2222CO609158 FORD-COURIER P/U 5062 050 5950 10 4A 1
8210 55 E766497 JC2UA22200060918B FORD-COURIER P/U 5062 050 5950 10 4A 1
8213 55 E766483 186WD34V4C260136 DODGE-P/U W/SVC BODY 5062 050 10876 10 4A 1
8315 55 E789248 JT4RN34R4D0074000 TOYOTA-P/U 5062 050 6500 10 4A 1
8411 55 E460039 167KD3416ES353582 DODGE-0350 PN 5062 050 10300 10 4A 1
I 7601 99 1670662 CLN1448234914 1976 CHEV. P/U 5062 050 4900 10 4A 1
8617 55 E492925 IFTBR10TONUA94237 FORD-P/U 5062 050 9040 10 4A 1
9012 55 xxxxxxx 187FL26X2LS763602 P/U DODGE DAKOTA (REPLACE 7601) 5062 050 11340 10 4A 1
8601 50 E483102 JN6NDO1S4GW109916 NISSAN-P/U 5067 051 6400 10 4A 1
8103 55 E756513 J97FP2458SYS00248 DODGE-P/U 5070 052 6749 10 4A 1
8313 55 E789247 JT4RN34R2D0073668 TOYOTA-P/U 5070 052 6500 10 4A 1
8314 55 E789249 JT4RN34ROD0073524 TOYOTA-P/U 5070 052 6500 10 4A 1
8316 55 E789245 JT4RN34R2DO073878 TOYOTA-PN 5070 052 6500 10 4A 1
9015 55 EM117 167FL26X6LS763604 P/U DODGE DAKOTA (ADD CIP E-7) 5070 052 11340 10 4A 1
9016 55 E090119 187FL26)(2LS749862 P/U DODGE DAKOTA (CIP E-7) 5070 052 11340 10 4A 1
9013 55 E090109 1B7GG26X4LS740685 P/U DODGE DAKOTA 5095 D64 13566 10 4A 1
I .8505 60 1483123 1GTCS148IF8133176 CHEV-P/U 6057 001 8500 10 4A 1
9005 60 E090116 187JE26ZOLS747194 DODGE P/U D250 (ACCIDENT 7904) 6057 001 14273 10 4A 1
8511 80 E481931 JN6ND0259FW004379 NISSAN-P/U 8037 001 6400 10 4A 1
8915 80 xxxxxxx 1GCDC14K2LZ191933 1/2 TON CHEV P/U 8037 001 12898 10 4A 1
8607 85 E492859 1FTSR10T6GUCB0458 FORD-RANGER P/U 8540 001 8158 10 4A 1
'• SubtotaL ••
511575 570 57
I `•
48
8512 80 E480793 1GCEG25FSF7189152 CHEM-G20 VAN 8038 001 11500 10 48 1
B-7
Page No. 5 '
08/14/90
CITY OF SAN LUIS OBISPO
VEHICLE LIST '
JUNE 30, 1990
CITY INSURANCE, '
NO DEPT LICENSE YIN NO DESCRIPTION ACCT FUND COST LIFE CLASS NUMBER
•' Subtotal ••
11500 10 1
4C '
8901 50 E074346 1FDKF37G1KKA32082 FORD SERVICE WITH LIFT ONE TON 5048 001 14513 10 4C 1
8902 50 E074347 1FDKF37G3KKA32083 FORD FLAT BEDWITH CRANE ONE TON 5048 001 21280 10 4C 1
7507 99 E661578 011AE55111264 DODGE SERVICE 5052 001 8000 10 4C 1
8621 55 E492912 384GW12TSHM701178 DODGE-UTL TRK 5062 050 14011 10 4C 1
8322 55 E447348 1GTGK24M5EJ507138 GMC-SVC TRK 5095 064 14500 10 4C 1
8399 85 EMS073 1FDYSOU4CVA15872 FORD TILT CAB (STATE TRUCK) 8541 001 14000 10 4C 1
•• Subtotal ••
86304 60 6
.. 4D
8710 50 E074193 1MHR34N4NJ5277332 1 TON GMC FLT. BED W/LO-BOY/DUMP 5048 001 19735 10 4D 1
•` Subtotal
19735 10 1
•. 4E
8714 50 E074200 1GBGR24K6HS184456 CHEV. 3/4 TON C20 UTIL TRUCK 5047 001 15055 10 4E 1
8806 50 E074293 1FOKF37G9JKA81786 STENCIL TRK 5048 001 36765 10 4E 1
9002 50 E090115 1J4FJ28L2LL27OB32 JEEP (ADDITION 89-91 CIP PG 7) •5062 001 16080 10 4E 1
8712 55 E074158 1GNCT18R4HS212627 CHEV. S-10 BLAZER 4WD 5095 064 13375 10 4E 1
•• Subtotal '•
81275 40 4 I
•• 6A
6309 50 E148671 MBD4HD4072 DODGE WATER TRUCK 5057 001 3800 15 6A 1
8803 50 E074246 1GBM7D1G6JV100581 CHEV-POWER LIFT TRK 5057 001 82667 15 6A 1
7510 55 E67BB98 TCE665V599016 1975 TANKER 5070 052 52001 15 6A 1
7204 99 E600042 TKE2322512708 GMC SERVICE TRUCK 5095 064 3800 15 6A 1
Subtotal ••
142268 60 4 I
6B
7713 50 E766434 CCL3372149053 CHEV TRASH COMPACTOR 5057 001 4600 15 6B 1
•• Subtotal •'
4600 15 1
.. 6C
7814 50 E721924 TCE61SV596511 GMC-DUMP TRUCK 5048 001 9869 15 6C 1
7203 50 E600043 F61DRP06737 FORD DUMP TRUCK 5048 001 7200 15 6C 1
7509 50 E663626 D61FG5JO20448 DODGE DUMP TRUCK 5048 001 9400 15 6C 1
I
B-8 I
i
I Page No. 6
08/14/90
CITY OF SAN LUIS OBISPO
I VEHICLE LIST
JUNE 30, 1990
CITY INSURANCE
NO DEPT LICENSE VIN NO DESCRIPTION ACCT FUND COST.LIFE CLASS NUMBER
7915 50 E727649 T17DE9V594701 GMC-DUMP TRUCK 5048 001 16166 15 6C 1
8117 50 E766408 1FDYK74N29VJ22635 FORD-DUMPTRK 5048 001 24235 15 6C 1
I 8212 50 E766484 1FDWK74N2CVA39291 FORD-DUMP-TRK 5048 001 26981 15 6C 1
7808 50 E709832 TCE61MB3535 GMC-DUMP TRK 5048 001 14055 15 6C 1
6909 50 E547691 CE5390869524 1969 DUMP TRUCK 5657 DOI 8400 15 6C 1
7922 50 E731948 031KT9S212482 DODGE-PLATFORM DUMP TRUCK 5057001 9940 15 6C 1
I 7005 55 E560522 F61DRH56516 UTIL. YD. DUMP TRUCK 5062 050 8200 15 6C 1
8009 55 E758535 CCM33AV144734. CNEV-DUMP TRK 5062 050 17808 15 6C 1
8010 55 E758536 CCK33AV144753 CNEV-DUMP TRK 5062 050 17808 15 6C 1
I 8104 55 1756539 1GDHC34M5BZ507754 GMC-DUMP/HOIST 5070 052 22545 15 6C 1
•• Subtotal ••
192607 195 13
» 6D
8605 50 E492805 1FDWR74H7GVA10502 STREET SWEEPER 5048 001 77988 6 6D 1
8924 50 E265762 JBD147AINSJ3201405 SWEEPER - EGLIN 5048 001 111 6 6D 1
7801 50 E707068 D1022HCA14646 ELGIN SWEEPER 5048 001 56059 6 6D 1
I •• Subtotal ••
134158 18 3
•• 6E
6606 50 E196917 F61BRA42086 FORD - OIL DISTRIBUTOR 5048 001 5400 15 6E 1
8802 50 E074206 1XPZLA9X2JD703001 PETERBUILT REFUSE TRK Y/CONTAIN 5048 001 83065 15 6E 1
8426 50 NLP 39Y2249 CATERPILLAR FORK LIFT 5052 001 5364 15 6E 1
•• Subtotal ••
93829 45 3
•• 7A
6610 50 E300301 8102 MILLER - TILTBED 5048 001 3240 15 7A 1
`• Subtotal •*
3240 15 1
•• 7B
6809 50 E3017U DR972473T BX (TRAILER) 5057 001 1500 15 7B 1
7902 50 E315885 97138K HULETTE-TRAILER 5057 001 1855 15 79 1
I •• Subtotal •*
3355 30 2
:e 7C
I 8814 88 NLP AC88102504 TRAILER-FLAT BED 5052 001 2750 15 7C 1
8200 50 E319167 1BUTAAZ29CIC10074 HOOSI. TRAILER (GOES W/ 8201) 5057 DOI 4500 15 7C 1
6009 50 E256331 5728 SEL14A TRAILER 5057 001 2300 15 7C 1
7411 50 NLP UTILITY TRAILER 5057 001 2400 15 7C 1
L
B-9
Page No. 7
08/14/90 I
CITY OF SAN LUIS OBISPO
VEHICLE LIST I
JUNE 30, 1990
CITY INSURANCE I
NO DEPT LICENSE VIM NO DESCRIPTION ACCT FUND COST LIFE CLASS NUMBER
8425 8O E320574 CA435822 BOMB TRLR-CUSTOM 8037 001 600 15 7C 1
9001 80 E328343 1M9B50816LC325042 RADAR TRAILER 8037 001 6600 15 7C 1
'• Subtotal **
19150 90 6
.. BA
6910 50 E756510 FSMF14625 FORD - HTDROCRANE 5048 001 18000 15 BA 1
7102 50 NLP 1OR1689 CAT-GRADER 5048 001 22133 15 BA 1
7409 50 NLP 2047421 JOHN DEERE-F/E LOADER 5048 001 9850 15 8A 1
6508 50 NLP 8279588 CASE BACKHOE 5048 001 7729 15 8A 1
6310 50 NLP 8U9658 CAT TRACTOR/BULLDOZER 5048 001 14350 15 8A 1
7404 50 NLP 62K5719 WHEEL LOADER 920 5048 001 13790 15 8A 1
8525 50 NLP 17029608 BACKHOE 5048 001 25924 15 BA 1
8319 50 NLP 9370 BROTHERS TIRE ROLLER 5048 001 35740 15 BA 1
8527 50 NLP DU-510112 DRESSER ROLLER 4-6 TON 5048 001 62000 15 SA 1
8812 50 E322048 1C9DTA127Jll95048 TRAILER - CONCRETE DUNP $048 001 3657 15 BA 1
7926 50 E318201 19797 DTCHW TRENCHER 5057 001 4700 15 8A 1
8805 50 MLP LO2355R627642 JOHN DER. TRACTOR W/LOADR 5057 001 19879 15 8A 1 I
7707 55 NLP 8959473 CASE-5800 BACKHOE 5062 050 23532 15 BA 1
680655 NLP 6829 HUGHES 8 H CRANE 5070 052 6563 15 BA 1
8321 55 NLP T041OB8704485 JOHN DEERE-BACKHOE/LDR 5070 052 45500 15 8A 1
8401 55 E456070 1FDYR80007EVAO4918 FORD-VACTOR FLSHR TRK 5070 052 100000 15 BA 1 I
7104 55 NLP D539724 FORD F/E LOADER 5095 064 8513_ 15.8A 1
'• Subtotal ••
421860 255 17
88
8217 10 E789155 29111947IC5389496 ORION-TRANSIT BUS 1075 053 130000 15 8B 1
8218 10 E789156 28111947805390497 ORION-TRANSIT BUS 1075 D53 130000 15 88 1 I
8219 10 E789157 2811194760539499 ORION-TRANSIT BUS 1075 053 130000 15 86 1
8,415 10 E460006 2BI129MES546938 ORION-TRANSIT BUS 1075 053 145000 15 88 1
8614 10 E492890 15GC6091XG1081475 GILLIG-TRANSIT BUS 1075 053 145000 15 86 1
8615 10 E492891 15GCB0918GIO81474 GILLIG-TRANSIT BUS 1075053 145000 15 8B 1 '
8224 80 E789219 824LSV3226 ARGOSY BUS 8037 001 15000 15 BB 1
•• Subtotal ••
840000 105 7
•` BC I
7606 50 NLP 5144 MOTT-MOWER 5057 001 2222 15 BC 1
8003 50 NLP 704112218 JAC08SON-TURF MOWER 5057 001 26500 15 8C 1
6906 50 NLP A9739 NATIONAL MOWER 5057 001 1275 15 8C 1
8613 50 NLP 30782-60840 GM72-DIESEL MOWER 5057 001 9953 15 BC 1
7501 50 NLP TORRO ROTORY MOWER 72" 5059 001 5500 15 8C 1
B-10
Page No. 8
I08/14/90
CITY OF SAN LUIS OBISPO
VEHICLE LIST
IJUNE 30, 1990
I CITY INSURANCE
NO DEPT LICENSE VIN NO DESCRIPTION ACCT FUND COST LIFE CLASS NUMBER
8004 50 NLP 00232 TORRO ROTARY POWER 5059 001 7750 15 BC 1
8914 50 NLP E00022G965331 JOHN DEERE TRACTOR 5059 001 4777 15 SC 1
" Subtotal ••
57977 105 7
k 8D
8201 50 E1884 CF21884XO082C AOUAMARINE-WEED CUTTER 5057 001 21350 20 SO 1
8609 55 E322552 1621 ELGIN-BOAT TRAILER S095 064 . 50 20 SO 1
8610 55 E2326XC 169 MARYANNE-BOAT 5095064 75 20 SO 1
6911 55 E0559XC MA84JO0819 SEARS BOAT (WATER PLANT) 5095 064 300 20 SO 1
f " Subtotal
21775 80 4
8E
8707 50 NLP 71719 14ARKRITE AIRLESS PAINT STRIPER. 5048 001 47118 15 BE 1
5820 50 NLP M-1000-888 WINPOYER GENERATOR 15KW 5048 001 5200 15 BE 1
8001 50 NLP 0722850 150 CFM JOY AIR COMPRESSOR 5048 001 10833 15 BE 1
8301 SO E172656 66D42377 CAT-GENERATOR/TRAILER 5048 001 24952 15 8E 1
I 8526 50 E322017 072285DII732DI103 HYDROBLASTER 5048 001 25924 15 BE 1
8608 50 E323653 MORBARKIND0002142 14ORBARK-SRSH CHIP TRLR 5048 001 11119 15 BE 1
8611 50 NLP 5887 TEAR SIEGLER-ARROW BOARDS 5048 001 3672 15 BE 1
f 8699 50 NLP 66D46094 GENERATOR 11011W 5048 001 24000 15 BE 1
8804 50 NLP CA508560 TREE SPRAYER 5057 001 3800 15 BE 1
8101 50 E317912 E555066SNC16T6270 FMC-BRUSH CHIPPER 5057 001 11213 15 BE 1
8612 50 NLP 5861 LEAR SIEGLER-ARROW BOARDS 5057 001 3672 15 BE 1
I 6901 50 NLP AR34 PORTABLE 4° TRASH PIMP 5057 001 1275 15 BE 1
5704 55 NLP DC180 ARC WELDER 5062 050 443 15 8E 1
6905 55 NLP 125RD54429M OSTERBAUER AIRCOMP XXCFM 5062 050 1669 15 BE 1
4OD6 50 NLP JAEGER PUMP/TRAILER 5062 050 203 15 BE 1
6101 55 NLP C1023 SEWER RODER 5070 052 4500 15 BE 1
4201 55 NLP BUCKET MACHINE 5070 052 4200 15 BE 1
8620 55 NLP 344484 CAL-MARIA TRLR W/TRSN PUMP 5070'052 8640 15 BE 1
8927 55 NLP 103884 AIR COMPRESSOR 5070 052 11030 15 BE 1
7981 85 NLP MAKO-AIR COMPRESSOR 8541 Doi 2500 15 BE 1
8580 85 NLP 50 KW SULLIAR BS41 001 7526 15 BE 1
" Subtotal °O
' 213489 315 21
"fO Total ...
4190927 2441 229
I
I
B-11
Appendix C
FLEET COORDINATORS
The following designated persons have been designated as the Fleet Coordinator by their
IDepartment Heads:
EFFECTIVE
FLEET DESIGNATED-COORDINATOR DATE
Fire Fleet Bill Dugger July 1, 1990
Police Fleet Tom Stewart July 1, 1990
General Fleet Dennis Cox July 1, 1990
I
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I
I
C-1