HomeMy WebLinkAbout11/20/1990, C-1 - MINUTES M I N U T E S
REGULAR MEETING OF THE CITY COUNCIL
CITY OF SAN LUIS OBISPO
TUESDAY, OCTOBER 161 1990 - 7:00 P.M.
COUNCIL CHAMBERS - CITY HALL - 990 PALM STREET
SAN LUIS OBISPO, CALIFORNIA
ROLL CALL
Draft Minutes
Couacilmembers
to be approved
Present: Vice-Mayor Jerry Reiss, Councilmembers_ Peg Pinard, at COunCil Meeting .
Bill Roalman and Mayor Ron Dunin
Absent: Councilwoman Penny Rappa
City Staff
Present: John Dunn, City Administrative Officer; Jeff Jorgensen, City
Attorney; Pam Voges, City Clerk; Arnold Jonas, Community
Development Director; Dave Romero, Public Works Director;
Ren Rampian, Assistant City'Administrative Officer; Jim
Gardiner, Police Chief; Bill Statler, Director of Finance
PUBLIC COMMENT
P.C.1. Brett Cross, 1214 Mariner's Cove, invited C the Council and staff to a field trip to Laguna Lake on October 17, 1990 at 2:00 p.m. to review recent
items concerning Laguna Lake, such as the Laguna Lake Park Master Plan;
siltation removal from Prefumo Creek arm of the lake, purchase of playground
equipment and recent action concerning docks.
CONSENT AGENDA
Moved by Reiss/Roalman (4-0-1, Councilwoman Rappa absent) the Consent Calendar
was unanimously approved as recommended by the City Adminstrative Officer with
the exceptions of C-2, C-5, C-8 and C-12 as noted.
C-1 COUNCIL MINUTES
The following minutes were approved (4-0-1, Councilwoman Rappa absent) as
amended:
Tuesday, September 4, 1990 at 7:00 p.m., and
Tuesday, September 11, 1990 at 7:00 p.m.
C-2 TRAFFIC. WORK-ORDERS
Council considered traffic work orders for the period June 1, 1990 through
September 30, 1990.
Moved by Reiss/Roalman (3-1-1, Mayor Dunin voting no, Councilwoman Rappa
absent) Resolution No. 6878 adopted approving traffic work orders for the
C period of June 1, 1990 through September 30, 1990 as recommended.
C. - I
City Council Minutes Page 2
Tuesday, October 16, 1990 - 7.00 p.m.
C-3 CURB, GUTTER 8 SIDEWALK INSTALLATION - 1205- ELLA STREET (File No. 533)
Council considered granting a temporary exemption for curb, gutter and
sidewalk installation at 1205 and 1215 Ella Street; Martha Reed, owner
(continued from 9/18/90).
Moved by Reiss/Roalman (4-0-10 Councilwoman Rappa absent) Resolution No. 6879
adopted granting a temporary exemption to requirements to install curb, gutter
and sidewalk at 1205 and 1215 Ella Street as recommended.
C-4 BIKEWAY IMPROVEMENTS (CPN P-053, File 90-58)
Council considered plans and specifications for "Bikeway Improvements: Madonna
Road", City Plan No. P-05B; engineer's estimate $15,000.
Moved by Reiss/Roalman (4-0-1, Councilwoman Rappa absent) plans and
specifications for Bikeway Improvements approved, staff authorized to
advertise for bids and CAO authorized to award contract A-13. 6-90-CA to lowest
responsible bidder as recommended.
C-5 CITYHALLASBESTOS ABATEMENT (CPN R-328, File 90-61)
council considered award of contract to REMTECH Restoration Corporation in the
amount of $67,797 for asbestos abatement at City Hall.
Councilman Reiss expressed concern about the need for the asbestos removal at
this time, and whether or not the. seriousness existed as previously identified
by the State. In addition to the asbestos abatement, there.would be a certain
amount of remodeling that seemed too costly given the other priorites facing
the City.
Mayor Dunin expressed similar concerns..
After discussion, moved by Roalman/Reiss (4-0-1, Councilwoman Rappa absent)
Agreement No. A-137-90-CA for City Hall Asbestos Abatement was awarded to
REMTECH Restoration Corporation in the amount of $67,797 as recommended.
C-6 ACCEPTANCE OF PUBLIC IMPROVEMENTS' - TRACT 1438 (File No. 410)
Council considered accepting the final public improvements for Tract 1438, a
22-custom lot residential subdivision at 2000 Royal Way; K. Gazin, subdivider.
Moved by Reiss/Roalman (4-0-1, Councilwoman Rappa absent) Resolution No. 6880
adopted accepting public improvements fow Tract 1438 as, recommended.
C-7 JACK HOUSE EXTERIOR- REHABILITATION (File No. 891)
Council considered plans and specifications for restoration and rehabilitation
of the Jack House exterior; consultant's cost estimate $60,000.
City Council Minutes Page 3
C' Tuesday, October 16, 1990 - 7:00 p.m.
Moved by Reiss/Roalman (4-0-1, Councilwoman Rappa absent), plans and
specifications for Jack House restoration approved, staff authorized to
advertise for bids, and CAO authorized to award contract A-138-90-CA (Contract
File No. 90-50 to lowest responsible bidder as recommended.
C-8 CONFLICT OF IMTEREST CODE (File No. 345)
Council considered an updated list of designated employees and Advisory Body
members required to file Conflict of Interest Statements (Form 730).
Councilwoman Pinard questioned whether or not all employees who handle public
works contracts were covered.
Staff responded that they were.
Moved by Pinard/Reiss (4-0-1, Councilwoman Rappa absent) to adopt Resolution
No. 6881 updating the list of designated employees and Advisory Body members
required to file Form 730.
C-9 FLOOD CONTROL AGREEMENT (File No. 591)
Council considered an agreement between the City of San Luis Obispo and San
Luis Obispo County Flood control District Zone 9 to perform reimbursable creek
maintenance as recommended.
Moved by Reiss/Roalman (4-0-1, Councilwoman Rappa absent), approved and Mayor
authorized to execute Agreement A-139-90-CC with the San Luis Obispo County
Flood Control District Zone 9 for the City to perform reimbursable creek'
maintenance as recommended.
C-10 UNDERGROUND FUEL AND WASTE OIL STORAGE TANKS REMOVAL (FD 90-08-1)
Council considered specifications FD 90-08-1 (File No. 90-60) for removal of
all leaking and selected City owned underground fuel and waste oil storage
tanks.
Moved by Reiss/Roalman (4-0-1, Councilwoman Rappa absent), specifications
approved for the removal of five underground storage tanks, staff authorized
to solicit bids, and CAO authorized to award contract A-140-90-CA to the
lowest responsible bidder as recommended.
C-11 WASTEWATER MANAGEMENT PLAN IMPLEMENTATION (File No. 521)
Council considered Amendment No. i to the agreement for engineering services
for design of Unit 4 Wastewater Treatment. Plant Improvements.
Moved by Reiss/Roalman (4-0-1, Councilwoman Rappa absent) Amendment No. 1
approved and Mayor authorized to execute Amendment No. 1 to
Agreement A-18-90-CC for engineering services between the City and Brown 8
�- Caldwell Engineers for design of Unit 4 Wastewater Treatment. Plant
Improvements in an amount not to exceed $218,277 as recommended.
c. - I -3
City Council Minutes Page 4
Tuesday, October 16, 1990 - 7:00 p.m.
C-12 COPIER SERVICES CONTRACT (SPCN #TSC 90-05-1)
Council considered awarding a contract for the purchase of six copiers to the
firm of Copytron in the amount of $54,965.25.
Continued to date uncertain without discussion at the request of staff.
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COUNCIL LIAISON REPORTS
None received.
PUBLIC HEARINGS
1. BUILDING SETBACK EXCEPTION (File No. 402)
Council held a public hearing to consider a Planning Commission recommendation
to allow a request for an exception to ,the adopted official building setback
line on property located at 1101 Laurel Lane; C-2 zone; Jeff and Susan
Spevack, applicants (continued from 10/2/90) .
Arnold Jonas, Community Development Director, reviewed the agenda report with
the recommendation that Council adopt the resolution which would approve the
request of exception to the building setback. line as recommended in the staff
report.
Mayor- Dunin declared the public hearing open.
Randy Dettmer, representing the applicant Jeff Spevak, spoke in support of his
appeal.
Mayor Dunin declared the public hearing closed.
Moved by Roalman/Reiss (4-0-1, Councilwoman Rapper absent) Resolution No. .6882
adopted approving the requested exception to the building setback line as
recommended.
2. APPEAL-- -DRUM .CIRCUIT-.STORE (File No. 407)
Council held a public hearing to consider an appeal by Steve Milstein of an
Architectural Review Commission decision to deny an exception to the Sign
Regulations to allow a roof sign for a drum store located at 285 Buchon
Street; Steve Hilstein, owner.
Arnold Jonas, Community Development Director, .reviewed the agenda report with
the recommendation that .Council adopt a resolution to deny the appeal and
concur with the action of the Architectural Review Commission to deny the
exception (draft resolution number one in the report) .
Mayor Dunin declared the public hearing open.
F
No one spoke for or against the proposed appeal.
i
City Council Minutes Page 5
C Tuesday, October 16, 1990 - 7:00 p.m.
Mavor .Dunin declared the public hearing closed.
Moved by Pinard/Reiss (4-0-1, Councilwoman Rappa absent) Resolution No. 6883
adopted to deny the appeal and concur with the action of the ARC to deny the
exception as recommended.
3. ZONING REGULATIONS AMENDMENT (File No 463)
Council held a public hearing ,to consider amending the soning regulations to
allow small retail stores in high-density residential (R-4) sones.
Arnold Jonas, Community Development Director, reviewed the agenda report with
the recommendation that Council introduce the ordinance to print amending the
zoning and sign regulations to conditionally allow small grocery stores in the
high density residential sones subject to the recommended findings in the
report.
Mayor Dunin declared the public healing open.
No one spoke for or against the proposed ordinance.
Mayor Dunin declared the public hearing closed.
Moved by Roalman/Reiss (4-0-1. Councilwoman Rappa absent) Ordinance No. 1180
was introduced to print to amend the zoning and sign regulations to allow
small grocery stores in the high density residential .zone subject to the
recommended findings with minor amendments as discussed.
8:10 p.m., Mayor Dunin adjourned the City Council to Closed Session to discuss
litigation relative tos
Lambing v. City of San Luis Obispo
Superior Court Case No. 67672.
8:30 p.m., there being no further business to come before the City Council,
Mayor Dunin adjourned the meeting to Tuesday, October 30, 1990 at 7:00 p.m.
APPROVED BY COUNCIL:
PV:nlo Pam Voges, City Clerk
O
MINUT9S
ADJOURNED MEETING OF THE CITY COUNCIL
CITY OF SAN LUIS OBISPO
TUESDAY, OCTOBER 30, 1990 - 7:00 P.M. '
COUNCIL HEARING ROOM - CITY HALL - 990 PALM STREET
SAN LUIS OBISPO, CALIFORNIA Dry;;
ROLL, CALL to be approved
at Council Meeting
Councilmembers
Present: Vice-Mayor Jerry Reiss, Councilmembers Bill Roalman and
Mayor Ron Dunin
Absent: Councilmembers Peg Pinard and Penny Rappa
City Staff
Presents John Dunn, City Administrative Officer; Jeff Jorgensen, City
Attorney; Pam Voges, City Clerk; Dave Romero, Public Works
Director; Wayne Peterson, City Engineer; Ren Hampian,
Assistant City Administrative Officer
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PUBLIC CONNENT
None received.
- --------- --------------------------------------------------------
2.
------------ ---- -------- -------- -2. PRELIMINARY SEISMIC EVALUATION (File No. 462)
Council held a public hearing to consider the Preliminary Seismic Evaluation
of City-owned Buildings.
Wayne Peterson, City Engineer, reviewed the agenda report with the
recommendation that Council: 1) receive the report, 1) direct staff to
implement the non-structural repairs through individual department budgets,
and 3) direct the City Administrative Officer to establish a staff committee
to prioritize recommendations for budget and implementation of a program for
structural repair of buildings. Be stated that the need to evaluate the
ability of City-owned buildings to survive an earthquake was discussed last
spring at a Managment meeting. The Public Works Department was directed to
seek a professional consulting firm to review the principle City-owned
buildings and to make recommendations regarding their condition and need for
repair.
Following the Purchasing Manual Procedures, B.J. Degenkolb Associates,
Engineers, was hired to conduct the review.
Mr. Peterson then introduced the consultant, MaryAnn Phipps, representing
Degenkolb Associates, who gave a slide presentation and reviewed those
structural buildings in need of repair. She reviewed the `low risks' to life
safety being those buildings of the Jack House, Senior Center, Art Center and
Fire Station No. 3. Buildings of `moderate risk' to life safety are the Black
Adobe, Recreation Administration Building, Recreation Centers Fire Station No.
2 and City Hall. There were two buildings identified as 'high risk' to life
c �
C City Council Minutes Page 2
Tuesday,. October 30, 1990 - 7:00 p.m.
safety; the County Historical Museum and the Public Works Office at 955 Morro
Street.
After discussion, moved by Roalman/Duuin (3-0-2, Councilmembers Pinard and
Rappa absent) to: 1) receive the report, 2) direct staff to implement the non-
structural repairs through individual department budgets, and 3) direct the
City Administrative Officer to establish a staff committee to prioritize
recommendations for budget aa3 implementation of a program for structural
repair of the buildings. Motion carried unanimously.
1. FLOOD MANAGEMENT UPDATE (File No. 592)
Council held a public hearing to consider the Flood Management Report Update
and Policy Revision.
Dave Romero, Public Works Director, reviewed the agenda report with the
recommendation that Council receive the staff report and set a public hearing
to receive testimony regarding flood policy and basic approaches to be
followed for flood protection. He stated that in 1983, the City prepared the
Flood Management Report and the Flood Management Policy. The Council made
certain environmental findings and adopted the Flood Management Policy
standards and action plan. Many of those projects had been completed, others
were in various stages of design, and some delayed for other reasons. The
purpose of the report was to provide an update of waterway improvement work
conducted since 1983s and to initiate a dialogue leading to the adoption of a.
new action plan to protect against flood damage.
It was staff's "recommendation to construct an upstream detention dam together
with providing minimal widening on the major creeks. The advantages of this
would be:
1) The upstream detention dam would provide the most cost effective
solution,
2) Riparian habitat upstream of the City would be purchased and developed for
park purposes,
3) San Luis Creek, upstream of the confluence, would not have to be widened,
thus preserving existing habitat,
4) San Luis Creek downstream of the confluence would be widened by a lesser
amount than under the current plan, thus minimizing damage to the riparian
habitat and minimizing cost,
5) A trail system could be developed in conjunction with the widening below
the confluence,
6) Citizens within the community would be protected when the improvements
Cwere completed, and,
C.- I -
City Council Minutes Page 3
Tuesday, October 30, 1990 - 7:00 p.m.
7) The upstream detention dam could be managed so as to retain some water at
the end of the rainy season that could then be released during the summer to
enhance the creek habitat.
The disadvantages would be:
1) Acquisition of property and development of the dam, which would require a
lump sum expenditure of 2.2 million,
2) Widening of the San Luis Creek below the confluence would be required,
3) Construction of the dam and widening below the confluence would create
environmental damage which would require some time to completely mitigate,
4) There is always some risk of dam failure, though the dam would be emppty
or would retain a small amount of water most of the time.
wavne Peterson, City Engineer, explained details of the analysis for the
various solutions considered. He pointed out advantages and disadvantages of
the various alternatives. Be explained for Mr. Romero that the staff would be
recommending the following at the public hearing:
1) Reaffirm the Flood Managment Policy and,
2) Direct staff to pursue Flood Control studies and reports with the
following as the basic approaches:
a) Development of a detention dam upstream of the City on San Luis
Creek following staff concept of restricting all flows greater
than a ten year storm,
b) Eliminate "tight spots" in each of the City's waterways so as to
achieve a balanced design which would handle design flows,
C) Widen San Luis Creek from the confluence to the southerly City
limits to handle design flows. This widening would be
accomplished as opportunities present themselves, based on an
adopted creek widening plan line, and creek widening policy. Most
of the acquisition and widening would be conducted as properties
were developed, and
d) Incorporate in all waterway improvements where feasible, trails,
retention of riparian habitat, and other amenities to create an
attractive environment.
Mayor -Dunin requested that when this item went to hearing; the report should
indicate that the primary purpose for the plan is flood control and
protection, with the secondary goal; preserve the natural beauty and character
of the creek system.
C1
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City Council Minutes Page 4
CTuesday, October 30, 1990 - 7:00 p.m.
Councilman Roalman questioned how many structures would be threatened by
seasonal flood and what the cost ratio would be to flood proof those
structures as opposed to construction of a dam.
After discussion, moved by Dunin/Roalman (3-0-2, Councilmembers Pinard and
Rappa absent) to approve the staff recommendation to set a public hearing to
receive testimony regarding flood policy and the basic approaches to be
followed for flood protection, including Councilman Roalman's request to
direct staff to determine the number of structures that are vulnerable to
flooding and identify the cost associated with flood proofing' them. Notion
carried unanimously.
COMMUNICATIONS
Vice-Mayor Reiss expressed disappointment in the letter appearing in tonight's
newspaper from one of the Councilmembers and her stand on a previous action
taken by the City Council.
9:40 p.m., there being no further business to come before the City Council,
Mayor Dunin adjourned the meeting to Tuesday, November 6, 1990, at 4:00 p.m.
for Closed Session at the City/County Library to discuss litigation
negotiations with Interwest Incorporated.
APPROVED BY COUNCIL:
C PV:nlo Pam Voges, City Clerk
;U