HomeMy WebLinkAbout04-02-2013 c4 fy 2013 justice & mental health grant apMeeting Date
4-2-1 3
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C I T Y O F S A N L U I S O B I S P O
FROM :
Steve Gesell, Chief of Polic e
Prepared By :
Keith Storton, Police Captai n
SUBJECT :
2013-2015 JUSTICE AND MENTAL HEALTH COLLABORATIO N
PROGRAM COMPETITIVE GRAN T
RECOMMENDATION
1.Authorize staff to participate in a grant application process from the U .S . Department o f
Justice, Office of Justice Programs, Bureau of Justice Assistance for federal fiscal year s
2013-2015 in an amount not to exceed $250,000 .
2.Authorize the City Manager to execute the necessary grant documents, and appropriate th e
grant amount into the Police Department's budget upon grant award .
DISCUSSIO N
In February 2013, staff received notification of the availability of a federal grant to fund efforts t o
increase public safety through innovative cross-system collaboration specifically directed towar d
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individuals with mental health illness or co-occurring mental health and substance use disorders tha t
come into contact with the criminal justice system .
As a result discussions took place involving the Police Department, County Behavioral Healt h
Services and Transitions-Mental Health Association to examine current processes and how thes e
entities could combine efforts to enhance services and increase communication to meet the needs o f
the grant target population.
In San Luis Obispo this target population includes significant segments of those that are deeme d
homeless or transient . In 2012 the Community Action Partnership of San Luis Obispo Count y
(CAPSLO) reported the homeless population in San Luis Obispo to be approximately 1,592 . 40% of
this population is categorized as individuals that are constrained by mental illness, addiction or bot h
who are unable to access or sustain involvement in available services . This information wa s
obtained from the HUD enumeration study . CAPSLO also reported that from 2009-2012 th e
number of homeless clients using shelter services in the City rose by 45% and the number of thos e
adults who self-reported mental disabilities increased by 94%.
Segments of this population have come into contact with the Police Department as the result o f
criminal or other adverse behavior . As the officers respond, field assessments are made to determin e
if a crime occurred requiring an arrest, evaluating for a 72 hour mental health commitment, o r
releasing with a citation or warning . The officer's brief interaction provides limited availability t o
immediate services or sustainable referrals that allow these contacts access to other social or menta l
health services .•
Justice and Mental Health Collaboration Grant Application 2013-14 Page 2
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Generally speaking, law enforcement and social service providers work in parallel addressing th e
behavioral and mental health needs of this population, however, they do not work with a
coordinated effort nearly enough . This federal grant seeks to create a collaboration of law
enforcement and social service entities to bridge that gap and create tools to unify resources ,
increase public safety and improve services provided to this targeted population .
Police Department — Community Action Team (CAT )
In November 2012, the City Manager approved the Police Department's efforts in designating a
permanent specialized two officer unit known as a Community Action Team (CAT). Th e
department has had success with a CAT pilot program and is prepared to move forward wit h
permanent assignments as staffing becomes available .
The primary mission of CAT is to address adverse and illegal behaviors impacting th e
community . Many of these behaviors include contact with a population that suffers from menta l
health issues or co-occurring mental health and substance abuse problems . Many of these call s
involve people who are not housed and/or are transients attracted to the City. In any given day
police calls for service and/or police self-initiated activity can account for up to 30% of all o f
these types of calls . The CAT team approach will combine the efforts of enforcement ,
intervention and education .
Funding from the grant will provide CAT members with specialized training to recognize an d
assess individuals in the field with mental illness and/or co-occurring mental health an d
substance use disorders . Enforcement tools combined with education and assessment trainin g
will help the CAT team provide more meaningful interaction and service to the targete d
population .
Transitions Mental Health Association (TMHA )
THMA operates a program known as the Homeless Outreach Team (HOT). HOT conducts on -
site, first response assessment and engagement for homeless individuals with mental health and
co-occurring mental health and substance use disorders . Based upon the response of a potentia l
client, HOT is able to provide a number of services to include procuring important life
necessities such as food, clothing and housing or offering access to medical treatment or menta l
health programs .
As part of the federal grant, THMA is seeking to add a full-time Forensic Outreach Worker on
the HOT team that specializes in mental health and/or co-occurring mental health substanc e
abuse assessment, case management, treatment and follow-up . Through the grant collaboratio n
efforts this dedicated outreach worker would regularly partner with the CAT team in the field t o
provide immediate assessment to determine availability of resources, treatment and referral t o
the grant target population .
CAT and HOT would share information and partner in tracking the target population, assess ,
offer treatment, and conduct case management in order to direct a client towards a life styl e
away from addiction and towards self-sufficiency .
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Justice and Mental Health Collaboration Grant Application 2013-14 Page 3
•San Luis Obispo County Behavioral Health Services
The County of San Luis Obispo, as part of its Behavioral Health Services, operates Drug &
Alcohol Services for clients in need. Currently under the umbrella of Drug & Alcohol Services,a
program called the Adult Treatment Court Collaborative (ATCC) exists . This program i s
designed to expand and enhance the treatment of adults within the Behavior Health Treatmen t
Court (BHTC), with an emphasis on misdemeanor and felony criminal offenders with co -
occurring mental health and substance use disorders . ATCC coordinates between the BHTC an d
other existing treatment courts to prevent those with mental health or co-occurring mental healt h
and substance use disorders from falling between the cracks .
The program includes intensive outpatient treatment with a variety of services to include, Illnes s
Management and Recovery, Integrated Dual Disorder Treatment and focused sessions known as ,
Seeking Safety. Additional services such as Sober Living Facilities and other residentia l
placement programs are available .
As part of the federal grant, County Behavioral Health is seeking to add one V4 time FTE Menta l
Health Therapist and one 1/4 time FTE Drug and Alcohol Specialist to the ATCC program
specifically to work cooperatively with CAT and HOT to share in specialized case managemen t
to meet the needs of the grant target population.
Collaboration Efforts
Each component of this collaboration, (the Police Department, Transitions Mental Healt h
•Association and Drug & Alcohol Services) will provide a direct line of communication with on e
another and form a unification of services in order help identify, track, provide outreach, treat an d
potentially house members of the grant target population that are suffering from mental health
disorders or co-occurring mental health and substance use disorders . The concept that members o f
this population can literally be "walked through the system" from inception to conclusion makes fo r
an exciting opportunity to create change and stability for those that are suffering but are in need o f
intensified direction and treatment .
The unification of these three entities will be known as the Behavioral Health Respons e
Collaboration (BHRC). A portion of their coordinated efforts will include the following :
■Identify homeless mentally ill adults in the community and build a rapport of trust an d
advocacy . Assist identified clients in accessing appropriate services and housing .
■Recognize clients in psychiatric crisis or emotional distress and teach appropriate copin g
and conflict resolution skills . Provide counseling and emotional support .
•Complete program paperwork including individual client files, evaluating and chartin g
client progress, service plans, admission/ discharge paperwork, and Medi-Cal billing .
•Consult, collaborate and communicate with San Luis Obispo County BHD, TMHA, CA T
and other treatment agencies to meet client and program objectives .
■Provide case management for participating members of the target population includin g
coordinating and monitoring the activities of the individual treatment team ; assum e
primary responsibility for developing, writing, implementing, evaluating and revisin g
treatment goals and plans ; adhering to all required reporting requirements ; and provid e
one-on-one support to clients as needed .
Justice and Mental Health Collaboration Grant Application 2013-14 Page 4
••Assist clients in learning about substance abuse and treatment options open to them suc h
as Alcoholics Anonymous and other support groups . Refer for co-occurring disorde r
treatment as needed .
Conduct enforcement as needed directed toward the target population involved in crimina l
activity, but offer additional follow up and case management to enhance successfu l
outcome based results .
Grant Details
As required by the grant the Police Department will be the lead agency that will apply for th e
grant and track necessary programming and statistical requirements . The BHRC will concentrat e
on the target population that frequents the City of San Luis Obispo . Memorandums o f
Understanding have been created and will be signed by each participating agency in order t o
create a clear understanding of the roles and responsibilities for each of the entities should th e
grant be awarded . The grant will be funded for two years starting at the federal fiscal year o f
October 1, 2013 .
The grant application deadline is Monday, March 25 `h. As a result of the collaborative nature o f
the grant, extensive discussion between the City, TMHA and County Behavioral Health Service s
took place which necessitated the submission of the application prior to receiving City Counci l
approval . The grant application can be withdrawn if City Council is not interested in receivin g
the grant funds .
Major City Goal s
As part of the Major City Goals Council identified for the FY 2013-15 Financial Plan, staff ha s
been directed to 1)"Implement comprehensive strategies to address homelessness in our Cit y
with other entities"and to "encourage existing, improved and expanded services (including
advocating to the County and other organizations for delivery of case management, drug ,
alcohol and detoxification services, and mental health services,"2)Include continuing
"neighborhood wellness initiatives"by providing as "increase in public safety,"and 3)"Assess
and renew the Downtown"which is to include an effort to "reduce incident of illegal activity an d
adverse behaviors through enhanced public safety presence and enforcement ."
The parameters set forth in the Justice and Mental Health Collaboration Program Grant is a n
excellent opportunity to combine exiting resources within our area in order to dedicate time an d
personnel toward a target population that is in need of specialized attention . These efforts wor k
in concert with Council direction to address several of the Major City Goals .
FISCAL IMPACT
The grant requires a 20% match of funds for the awarded amount . Staff is requesting $244,253 i n
Federal Grant funds, which results in a match of $48,850 . According to the grant guidelines, the
match can be cash or in-kind services . Existing salaries can be considered "in-kind" services . It i s
estimated that CAT will be devoting 15% of their time to grant related activities ; the combined
salaries for two CAT officers (15% of two fiscal years) will meet the grant requirements . Thi s
would equate to approximately $99,148 for fiscal years 2013-15 . There would be no other costs to
the City and the administration of the grant can be accomplished within the City's existing resource s
and primarily overseen by the Police Department with minimal assistance from the Financ e
Department .
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Justice and Mental Health Collaboration Grant Application 2013-14 Page 5
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ALTERNATIV E
Council may direct staff to pull the application for federal grant funding . Staff does not recommen d
this alternative as the funding will enhance the Police Department collaboration efforts in impactin g
adverse behaviors addressing public safety while at the same time address several Major City Goals .
ATTACHMENT S
1.Memorandum of Understanding with Transitions Mental Health Association and Count y
Behavioral Healt h
2.Grant Application Narrative and Budget Detai l
T:\Council Agenda Reports\2013\2013-04-02\FY 2013 Justice & Mental Health Grant Ap (Gesell-Storton)\CAR Fed Mental Healt h
Grant .docx
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Attachment 1
JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM GRAN T
MEMORANDUM OF UNDERSTANDIN G
THIS MEMORANDUM OF UNDERSTANDING is made and entered into in the City of San Luis Obisp o
on this 22"" day of March, 2013 by and between the CITY OF SAN LUIS OBISPO, a municipal corporation ,
hereinafter referred to as City, SAN LUIS OBISPO COUNTY DRUG AND ALCOHOL SERVICES, hereinafte r
referred to as County, TRANSITIONS-MENTAL HEALTH ASSOCIATION, a private entity, herein referred to a s
TMHA.
WITNESSETH :
WHEREAS,the City deploys police officers working in the capacity as a Community Action Team (CAT )
whose duties include responding to calls for service and self-initiating activity to identi fy person(s) suffering fro m
mental health illness or co-occurring mental health and substance use disorders in the City of San Luis Obispo ; an d
WHEREAS,TMHA is a non-profit agency providing mental health services to the community an d
employs personnel that work in the City as part of a Full Service Partnership (FSP) program to locate, interact an d
provide services to person(s) suffering from mental health illness or co-occurring mental health and substance us e
disorders ; and
WHEREAS,County Drug and Alcohol Services through its Adult Treatment Court Collaborative (ATCC )
provide programming and support services for City residents and others suffering from co-occurring mental healt h
and substance use disorders ; and
WHEREAS,the City recognizes the importance of identifying and supporting persons in the community
that suffer from mental health or co-occurring mental health and substance use disorders and seeks to facilitat e
collaboration among the criminal justice and mental health and substance abuse treatment systems to increase acces s
to mental health and other treatment services for individuals with mental illness or co-occurring mental health an d
substance use disorders ; and
WHEREAS,City, County, and TMHA des ire to engage in collaborative approaches to apply intensifie d
case management services to person(s) suffering from mental health disorders or co-occurring mental health an d
substance use disorders with the goal of providing those involved a greater opportunity for recovery and ability t o
lead a life of self-sufficiency away from engaging in unpredictable, anti-social, criminal or drug dependent behavio r
while simultaneously increasing public health and safety for the City, referred to herein as "Goal"; and
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JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM GRAN T
MEMORANDUM OF UNDERSTANDIN G
• WHEREAS,the U .S . Department of Justice (DOJ) offers the Justice and Mental Health Collaboratio n
Program Grant (Grant) to units of local government to further DOJ's mission to increase public safety throug h
innovative cross-system collaboration for individuals with mental illness who come into contact with the crimina l
justice system ; and
WHEREAS,the Parties desire to apply for the Grant to secure funding to facilitate actions to implemen t
the parties' Goal .
NOW THEREFORE,in consideration of their mutual promises, obligations and covenants hereinafte r
contained, the parties hereto agree as follows :
Formation of Partnership.The parties hereby agree to form the Behavioral Health Respons e
Collaborative (BHRC), which is a partnership designed to address an escalating homeless proble m
in the City by focusing on a clear link between homelessness and mental illness and to implemen t
the parties' Goal . The BHRC is more fully described in the City's application for the Grant ,
attached hereto as Exhibit A and incorporated by reference (referred to herein as "Application").
• 2 . Acceptance of Grant Conditions and Requirements . The parties hereby approve of the City's
Application. In the event that the City is awarded the Grant, the parties hereby agree to provid e
the services as set forth in the Application and to comply with any other terms and conditions o f
the Grant and any and all applicable laws .
3 . Reimbursement of Costs: If the City is awarded the Grant, the City hereby agrees to reimburs e
the County out of the Grant funds for the costs specified in paragraph 5 of the Application so lon g
as the County provides adequate documentation that it is delivering its share of the services a s
specified in the Application and is in compliance with all terms and conditions of the Grant an d
any applicable law . If the City is awarded the Grant, the City hereby agrees to reimburse TMH A
out of the Grant funds for the costs specified in paragraph 5 of the Application so long as th e
TMHA provides adequate documentation that it is delivering its share of the services as specifie d
in the Application and is in compliance with all tenns and conditions of the Grant and an y
applicable law . The parties agree that the City has no obligation to reimburse either the County o r
TMHA for costs out of any fund other than the Grant funds . As used herein, adequate
documentation shall mean documentation to satisfy the requ irements of the Grant and an y
applicable law .
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JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM GRAN T
MEMORANDUM OF UNDERSTANDIN G
4 .
Personnel Status .While involved in the execution of this Memorandum of Understanding,
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regularly employed personnel of the Parties shall remain employees of their respective agencies ,
and shall remain subject to the rules and regulations of their own agency in all matters o f
employment, including but not limited to benefits, medical and life insurance, and worker's
compensation insurance .
5.City Terms and Conditions .If the City is awarded the Grant, the County and TMHA hereb y
agree to be bound by requ irements placed on contractors as set forth in Exhibit B, and
incorporated by reference .
6.AMENDMENTS .Any amendment, modification or variation from the terms of thi s
Memorandum of Understanding shall be in writing and shall be effective only as expressl y
provided herein .
7.
COMPLETE AGREEMENT.This written Memorandum of Understanding, including al l
writings specifically incorporated herein by reference, shall constitute the complete Memorandu m
of Understanding between the parties hereto . No oral agreement, understanding, or representation
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not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shal l
any such oral agreement, understanding, or representation be binding upon the parties hereto .
Nothing contained herein shall be construed as modifying the Memorandum of Understanding .
8.
NOTICE .All written notices to the parties hereto shall be sent by United States mail, postag e
prepaid by registered or certified mail addressed as follows :
Katie Lichtig
City Manage r
City of San Luis Obisp o
1042 Walnut Street
San Luis Obispo, CA 9340 1
Star Umber, PhD, LMF T
County Of San Luis Obispo, Behavioral Health Service s
Division Manager
2180 Johnson Avenu e
San Luis Obispo, CA 9340 1
Jill Bolster-Whit e
Transitions-Mental Health Associatio n
Executive Directo r
P .O. Box 15408
San Luis Obispo, CA 93406
City
County
TMHA
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JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM GRAN T
MEMORANDUM OF UNDERSTANDIN G
Any party may change such address by notice in writing to the other party and therefore notices shall be transmitte d
to the new address.
9. AUTHORITY TO EXECUTE AGREEMENT .The City, County and TMHA do covenant tha t
each individual executing this agreement on behalf of each party is a person duly authorized and empowered t o
execute the Memorandum of Understanding for such party .
IN WITNESS WHEREOF,the parties hereto have caused this instrument to be executed the day and year
first above written .
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COUNTY OF SAN LUIS OBISPO ,
Behavioral Health Service s
By :a
Star Graber, Divisi
anager
SAN LUI S
TRANSITIONS - MENTAL HEALTH ASSOCIATIO N
APP
D S TO FORM:
C stine Dietrick, City Attorne y
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EXHIBIT A
SU.S. Department of Justic e
Office of Justice Program s
Bureau of Justice Assistance
OMB No . 1121-032 9
The U .S . Department of Justice (DOJ),Office of Justice Programs (OJP),Bureau of Justice
Assistance (BJA)is seeking applications for funding for the Justice and Mental Healt h
Collaboration Program . This program furthers the Department's mission by increasing publi c
safety through innovative cross-system collaboration for individuals with mental illness wh o
come into contact with the criminal justice system .
Justice and Mental Health Collaboration Progra mFY 2013 Competitive Grant Announcemen t
Eligibility
Applicants are limited to states, units of local government, federally recognized Indian tribes (a s
determined by the Secretary of the Interior), and tribal organizations . BJA will only accep t
applications that demonstrate that the proposed project will be administered jointly by an agenc y
with responsibility for criminal or juvenile justice activities and a mental health agency . Only on e
agency is responsible for the submission of the application in Grants .gov . This lead agenc y
must be a state agency, unit of local government, federally recognized Indian tribe, or triba l
organization .
Per Pub . L . 108-414, a "criminal or juvenile justice agency" is an agency of state or loca l
government or its contracted agency that is responsible for detection, arrest, enforcement ,
prosecution, defense, adjudication, incarceration, probation, or parole relating to the violation o f
the criminal laws of that state or local government (sec . 2991(a)(3)). A "mental health agency" i s
an agency of state or local government or its contracted agency that is responsible for menta l
health services or co-occurring mental health and substance abuse services (sec . 2991(a)(5)).
A substance abuse agency is considered an eligible applicant if that agency provides service s
to individuals suffering from co-occurring mental health and substance abuse disorders .
Note :BJA may elect to make awards for applications submitted under this solicitation in futur e
fiscal years, dependent on the merit of the applications and on the availability o f
appropriations .
Deadlin e
Applicants must register with Grants .qov prior to submitting an application . (See "How T oApply," page 26 .) All applications are due by 11 :59 p .m . eastern time on March 25, 2013 . (See"Deadlines : Registration and Application," page 4 .)
Contact Informatio n
For technical assistance with submitting an application, contact the Grants .gov Custome rSupport Hotline at 800–518–4726 or 606–545–5035 or via e-mail to support(a,grants .gov .
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•Note :The Grants .qov Support Hotline hours of operation are 24 hours a day, 7 days a week ,except federal holidays .
For assistance with any other requirement of this solicitation, contact the BJA Justic e
Information Center at 1-877-927-5657, via e-mail at JICCa telesisha .com,or via live web chat a twww.iusticeinformationcenter .us .The BJA Justice Information Center hours of operation ar e
8 :30 a .m . to 5 :00 p .m . eastern time, Monday through Friday, and 8 :30 a .m . to 8 :00 p .m . easter ntime on the solicitation close date .
Grants .gov number assigned to announcement: BJA-2013-349 3
Release date : January 24, 201 3
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•OMB No . 1121-032 9
Approval Expires 02/28/2013
BJA-2013-349 3
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CONTENTS
Overview
Deadlines : Registration and Applicatio n
Eligibility
Justice and Mental Health Collaboration Program—Specific Informatio n
Performance Measure s
Notice of Post-Award FFATA Reporting Requiremen t
What an Application Should Includ e
Information to Complete the Application for Federal Assistance (SF-424 )
Program Abstract
Program Narrative
Budget Detail Worksheet and Budget Narrativ e
Indirect Cost Rate Agreement (if applicable )
Tribal Authorizing Resolution (if applicable )
Additional Attachment s
Other Standard Form s
Selection Criteri a
Review Proces s
Additional Requirement s
How To Appl y
Provide Feedback to OJP on This Solicitatio n
Application Checklist
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1 6
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2 5
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2 9
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OMB No. 1121-032 9
Approval Expires 02/28/2013
BJA-2013-3493 •
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•Justice and Mental Health Collaboration Progra m(CFDA #16 .745 )
Overview
The Justice and Mental Health Collaboration Program seeks to increase public safety throug hinnovative cross-system collaboration for individuals with mental illnesses or co-occurrin gmental health and substance abuse disorders who come into contact with the justice system .BJA is seeking applications that demonstrate a collaborative project between criminal justic eand mental health partners from eligible applicants to plan, implement, or expand a justice an d
mental health collaboration program . This program is authorized by the Mentally III Offende rTreatment and Crime Reduction Act of 2004 (MIOTCRA) (Pub . L . 108-414) and the Mentally II IOffender Treatment and Crime Reduction Reauthorization and Improvement Act of 2008 (Pub .L . 110-416).
Deadlines : Registration and Applicatio n
Applicants must register with Grants .gov in order to submit an application . OJP encourage sapplicants to register several weeks before the application submission deadline . In addition ,OJP urges applicants to submit applications at least 72 hours prior to the application due date .The deadline to apply for funding under this announcement is 11 :59 p .m . eastern time on Marc h25, 2013 . See the "How To Apply" section on page 26 for more details . Note that while th e•deadline for submission is 11 :59 p .m . eastern time on March 25, 2013, staff assistance throug hthe BJA Justice Information Center is only available until 8 :00 p .m . eastern time (see "Contac tInformation" on the title page for more information about BJA's Justice Information Center).
Eligibility
Refer to the title page for eligibility under this program .
Justice and Mental Health Collaboration Program—Specifi c
Informatio n
The Justice and Mental Health Collaboration Program seeks to increase public safety b yfacilitating collaboration among the criminal justice and mental health and substance abus etreatment systems to increase access to mental health and other treatment services fo rindividuals with mental illnesses or co-occurring mental health and substance abuse disorders .The program encourages early intervention for these multisystem-involved individuals ;maximizes diversion opportunities for multisystem-involved individuals with mental illnesses o rco-occurring mental health and substance abuse disorders ; promotes training for justice an d
treatment professionals ; and facilitates communication, collaboration, and the delivery o f
support services among justice professionals, treatment and related service providers, and
governmental partners .
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•OMB No . 1121-0329
Approval Expires 02/28/2013
BJA-2013-349 3
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Goals, Objectives, and Deliverable s
Grant funds may be used to :
•Plan, create, or expand programs that promote public safety and public health by providin g
appropriate services for multisystem-involved individuals with mental illnesses or co -
occurring mental health and substance abuse disorders .
•Plan, create, or expand specialized training programs for criminal justice and mental healt h
and substance abuse treatment personnel .
•Plan, create, or expand law enforcement strategies to provide response options that ar e
tailored to the needs of people with mental illnesses .
•Plan, create, or expand mental health courts, other court-based programs, pre-trial services ,
use of court-appointed mental health advocates and case managers, and mandator y
treatment as part of probation/parole, and diversion and alternative prosecution an d
sentencing programs .
•Plan, create, or expand specialized community corrections initiatives .
•Promote and provide mental health and co-occurring disorders treatment and transitiona l
services for those incarcerated or transitional reentry programs for those released from a
correctional institution .
Evidence-Based Programs or Practice s
OJP places strong emphasis on the use of data and evidence in policy making an d
programming in criminal justice . OJP is committed to :
•Improving the quantity and quality of evidence OJP generates ;
•Integrating evidence into program, practice, and policy decisions within OJP and the field ;
and
•Improving the translation of evidence into practice .
OJP considers programs and practices to be evidence-based when their effectiveness has bee n
demonstrated by causal evidence, generally obtained through one or more outcom e
evaluations . Causal evidence documents a relationship between an activity or interventio n
(including technology) and its intended outcome, including measuring the direction and size of a
change, and the extent to which a change may be attributed to the activity or intervention .
Causal evidence depends on the use of scientific methods to rule out, to the extent possible ,
alternative explanations for the documented change . The strength of causal evidence, based o n
the factors described above, will influence the degree to which OJP considers a program o r
practice to be evidence-based . OJP's CrimeSolutions .qov web site is one resource tha t
applicants may use to find information about evidence-based programs in criminal justice ,
juvenile justice, and crime victim services .
Priority Consideration for Evidence-Based Practice s
BJA intends to fund programs that have a demonstrated evidence base and that are appropriat e
for the target population . Priority consideration will be given to applicants that incorporate th e
following evidence-based practices in the development or enhancement of their program :
1 . Screening and Assessment Tool s
Applicants are strongly encouraged to use screening and assessment tools that have a
demonstrated evidence base and that are appropriate for the target population .
BJA-2013-349 3
5OMB No. 1121-0329
Approval Expires 02/28/2013
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•Screening and Assessment Resources :
•Screening and Assessment of Co-Occurring Disorders in the Justice System—Provide s
an overview of screening and assessment of persons with co-occurring disorder sinvolved in the criminal justice system and includes an extensive list of screening an d
assessment instruments for different target populations .
•Mental Health Screening within Juvenile Justice : The Next Frontier—Provides a n
overview of new issues and offers policy clarification on mental health screening in th ejuvenile justice system .•Brief Jail Mental Health Screen—Booking tool developed by the University of Marylan d
School of Medicine and Policy Research Associates to screen incoming detainees i njails and detention centers for the need for further mental health assessmen t
2 . Targeting Criminogenic Needs and Functional Impairmen t
Applicants are strongly urged to tailor treatment interventions to specific criminogenic need sand functional impairments of people with mental illnesses to improve public safety an dpublic health outcomes . While offenders have a variety of treatment and behavioral needs ,which are themselves risk factors for future offending, criminogenic needs are risk factor sclosely associated with offending behavior and responsive to targeted interventions .
Criminogenic risk and needs factors include history of anti-social behavior, anti-socia lpersonality pattern, anti-social cognition, anti-social associates, family and/or marital, schoo l
and/or work, leisure and/or recreation, and substance abuse .
•3 . Mental Health Treatment Service sApplicants are strongly encouraged to provide mental health treatment practices that have ademonstrated evidence base and that are appropriate for the target population . Thefollowing evidence-based mental health treatment practices have been shown to improv eclinical outcomes for people with serious mental illnesses :
•Assertive Community Treatment (ACT )
•Illness Management and Recovery (IMR )•Integrated Mental Health and Substance Abuse Service s
•Supported Employment (SE )
•Psychopharmacolog y
Other promising practices :•Forensic ACT (FACT )•Cognitive Behavioral Therap y
Applicants can also find information on evidence-based practices in the Substance Abus e
and Mental Health Services Administration's (SAMHSA)Guide to Evidence-Based Practice s
available at www .samhsa .gov/ebpwebquide .The Guide provides a short description and a
link to dozens of web sites with relevant evidence-based practices information—eithe r
specific interventions or comprehensive reviews of research findings . Please note that
SAMHSA's Guide to Evidence-Based Practices also references the National Registry ofEvidence-Based Programs and Practices (NREPP), a searchable database of intervention s
for the prevention and treatment of mental and substance use disorders . NREPP is intende d
•to serve as a decision support tool, not as an authoritative list of effective interventions .
BJA-2013-349 3
OMB No . 1121-032 9
Approval Expires 0 2128 /2 01 3 6
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Being included in NREPP, or in any other resource listed in the Guide,does not mean an •
intervention is "recommended" or that it has been demonstrated to achieve positive results
in all circumstances .Applicants must document that the selected practice is appropriate fo rthe specific target population and purposes of your project .
4 . Housing, Supported Employment, and Supported Educatio nApplicants are strongly encouraged to utilize other evidence-based practices based on th eneeds of the target population .Supported Employment is an evidence-based practice that i sdesigned to help the individual find and keep competitive work.Housing programs fo rpersons with mental illness should take into consideration the demands of the crimina ljustice system and ensure that a range of options are available . Supported Educatio ninterventions have also been found to be a promising practice . The Center for Psychiatri cRehabilitation at Boston University has developed the Higher Education Support Toolkit tha tcan be used as a resource .
Target Population Consideration sApplicants are encouraged to take into consideration additional targeted responses whe nmaking decisions about the appropriate service response for justice-involved individuals wit hmental illnesses :
•Provision of Services for Justice System-Involved Females—Consistent with th eMentally III Offender Treatment and Crime Reduction Reauthorization and Improvement Ac tof 2008 (Sec . 3 (c)(c)(2)),priority will be given to applications that promote effectiv estrategies for identification and treatment of justice system-involved females with menta lillness or co-occurring mental health and substance abuse disorders .
••Trauma-Informed Care (TIC) is the framework for the practice of implementing traum ascreening, assessment, and recovery support . Within the TIC framework, services ar eorganized and delivered in a manner that meets the unique needs of consumers who hav esurvived traumatic events, and safety, as identified by the service recipient, is the primar yconcern. The practice approach emphasizes the consumer empowerment and th econsumer as driver of services, adopts universal precautions in asking about trauma, build sorganizational capacity and knowledge of TIC through ongoing training, and policy review t oensure do no harm practices . For more information, visit SAMHSA's National Center fo rTrauma-Informed Care .
•Co-occurring disorders are prevalent in many behavioral health settings and progra mplanning should address how to treat the co-occurring disorders . Applicants can fin dadditional information on evidence-based practices for people with mental illnesses or co-occurring disorders on Substance Abuse and Mental Health Services Administration's we bsite:www .coce .samhsa .qov/and on the Center for Mental Health Services' National GAIN SCenter web site :g ainscenter.samhsa .qov/htmllresources/publications .asp .
Target Population Requirements :Grant funds must be used to support a target population that includes adults and/or juvenile swho:
•Have been diagnosed as having a mental illnes ssubstance abuse disorders ; and or co-occurring mental health an d
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•• Have faced, are facing, or could face criminal charges for a misdemeanor or felony that is anonviolent offense .
Per MIOTCRA, a nonviolent offense is an offense that does not have as an element the use ,attempted use, or threatened use of physical force against the person or property of another o ris not a felony that by its nature involves a substantial risk that physical force against the perso nor property of another may be used in the course of committing the offense .
An individual's past criminal history has no effect on present eligibility for JMHCP programs .
Applicants may review Pub . L . 108-414 and Pub . L . 110-416 for supporting information relate d
to this solicitation .
Amount and Length of Award s
Justice and Mental Health Collaboration Program grants are available in three categories :Planning, Planning and Implementation, and Expansion . An application should be submitte dunder the category that best fits the phase of the proposed project . All applications mus tdemonstrate that the proposed project will be administered jointly by an agency wit hresponsibility for criminal or juvenile justice activities and a mental health agency .
All awards are subject to the availability of appropriated funds and any modifications o radditional requirements that may be imposed by law .
•CATEGORY 1 : PLANNING . Grant amount : Up to $50,000 . Project period : 12 months .
Competition ID : BJA-2013-3494 .Category 1 applicants will design a strategic, collaborative plan to initiate systemic change fo rthe identification and treatment of system-involved individuals with mental illnesses or co -occurring mental health and substance abuse disorders . Key to the planning category is th edevelopment of an effective collaboration representing support from all levels of government ,justice, mental health and substance abuse treatment services, transportation, housing ,advocates, consumers, victims, and family members . This collaboration will form the basis for aproblem-solving model, or strategic plan, to intercept and improve outcomes for individuals i nthe system while promoting public safety . Category 1 grantees will receive intensive technica l
assistance from BJA to support their planning efforts .
CATEGORY 2 : PLANNING AND IMPLEMENTATION . Grant amount : Up to $250,000 .Project period : 24 months . Competition ID : BJA-2013-3495 .Category 2 applicants will complete an already-initiated collaboration plan for their crimina ljustice and mental health or co-occurring collaboration, and then begin implementation of th eplan during the project period . Planning and Implementation grants can support la wenforcement response programs ; mental health courts, pretrial services, an ddiversion/alternative prosecution and sentencing programs ; treatment accountability services ;specialized training for justice and treatment professionals ; corrections/community corrections ;transitional and reentry services ; treatment; and non-treatment recovery support service scoordination and delivery including case management, housing placement and supportiv ehousing, job training and placement, education, primary and mental health care, and famil ysupportive services . Up to six months of the total project period can be used to complete pla ndetails, with the remaining months used for implementation of the program . During this plannin g
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stage, grantees will receive intensive technical assistance and will be required to complete and •submit a Planning and Implementation Guide'(to be provided by the BJA training and technica lassistance provider). Grantees will receive approval from BJA to begin the implementatio nphase of their grant once they have submitted a complete guide .
Additional allowable uses for programs focused on law enforcement responses to people wit hmental illnesses can include planning for and implementing :
•Training programs that offer law enforcement personnel specialized and comprehensiv etraining in procedures to identify and respond appropriately to incidents in which the uniqu eneeds of individuals with mental illnesses are involved .•Development of specialized receiving centers for individuals in custody of law enforcemen tto assess for suicide risk and mental health and substance abuse treatment needs and refe rto or provide appropriate treatment services .•Computerized information systems to provide timely information to law enforcemen tpersonnel and criminal justice system personnel to improve the response to incident sinvolving people with mental illnesses .•Programs that offer campus security personnel training in procedures to identify an drespond appropriately to incidents involving people with mental illnesses .
CATEGORY 3 : EXPANSION . Grant amount : Up to $200,000 . Project period : 24 months .Competition ID : BJA-2013-3496 .Category 3 applicants will expand upon or improve their well-established collaboration plan .Category 3 grants can support the expansion of law enforcement response programs ; menta lhealth courts, pretrial services, and diversion/alternative prosecution and sentencing programs ;•treatment accountability services ; specialized training for justice and treatment service sprofessionals; corrections/community corrections ; transitional and reentry services ; andtreatment; and non-treatment recovery support services coordination and delivery includin ghousing placement and supportive housing, job training and placement, education, primary an dmental health care, and family supportive services . Category 3 funding must clearl ydemonstrate an expansion to the current functioning of an existing program .
Additional allowable uses for programs focused on law enforcement responses to people wit hmental illnesses may include the expansion of :
•Training programs that offer law enforcement personnel specialized and comprehensiv etraining in procedures to identify and respond appropriately to incidents involving person swith mental illness or mental health needs .
▪Development of specialized receiving centers for individuals in custody of law enforcemen tto assess for suicide risk and mental health and substance abuse treatment needs and refe rto or provide appropriate treatment services .
•Computerized information systems to provide timely information to law enforcemen tpersonnel and criminal justice system personnel to improve the response to incident sinvolving people with mental illnesses .
A Planninq & Implementation Guide has been developed for grantees that will direct and assist with training an d
technical assistance . We encourage all applicants to use the guide as a resource when crafting the project desig n
and implementation section of the application .
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•Programs that offer campus security personnel training in procedures to identify an drespond appropriately to incidents involving people with mental illnesses .
Budget Informatio n
Limitation on Use of Award Funds for Employee Compensation ; Waiver:With respect to any award of more than $250,000 made under this solicitation, recipients ma ynot use federal funds to pay total cash compensation (salary plus bonuses) to any employee o fthe award recipient at a rate that exceeds 110 percent of the maximum annual salary payable t oa member of the federal government's Senior Executive Service (SES) at an agency with aCertified SES Performance Appraisal System for that year . The 2012 salary table for SE Semployees is available at www .opm .gov/oca/12tables/indexSES .asp .Note : A recipient ma ycompensate an employee at a higher rate, provided the amount in excess of this compensatio nlimitation is paid with non-federal funds . (Any such additional compensation will not b econsidered matching funds where match requirements apply .)
The Assistance Attorney General (AAG) for OJP may exercise discretion to waive, on a nindividual basis, the limitation on compensation rates allowable under an award . An applicantrequesting a waiver should include a detailed justification in the budget narrative of it sapplication. Unless the applicant submits a waiver request and justification with the application ,the applicant should anticipate that OJP will request the applicant to adjust and resubmit it sbudget.
The justification should include : the particular qualifications and expertise of the individual, th e•uniqueness of the service being provided, the individual's specific knowledge of the program o rproject being undertaken with award funds, and a statement explaining that the individual'ssalary is commensurate with the regular and customary rate for an individual with his/he rqualifications and expertise, and for the work that is to be done .
Minimization of Conference Cost sOJP encourages applicants to review the OJP guidance on conference approval, planning, an dreporting that is available on the OJP web site at www.oip .gov/funding/confcost .htm .Thi sguidance sets out the current OJP policy, which requires all funding recipients that propose t ohold or sponsor conferences (including meetings, trainings, and other similar events) t ominimize costs, requires OJP review and prior written approval of most conference costs fo rcooperative agreement recipients (and certain costs for grant recipients), and generally prohibit sthe use of OJP funding to provide food and beverages at conferences . The guidance also set supper limits on many conference costs, including facility space, audio/visual services, logistica lplanning services, programmatic planning services, and food and beverages On the rare case swhere food and beverage costs are permitted at all).
Prior review and approval of conference costs can take time (see the guidance for specifi cdeadlines), and applicants should take this into account when submitting proposals . Applicant salso should understand that conference cost limits may change and that they should check th eguidance for updates before incurring such costs .
Note on food and beverages :OJP may make exceptions to the general prohibition on usin gOJP funding for food and beverages, but will do so only in rare cases where food an d
•
beverages are not otherwise available (e .g ., in extremely remote areas); the size of the even t
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and capacity of nearby food and beverage vendors would make it impractical to not provide food •and beverages ; or a special presentation at a conference requires a plenary address wher econference participants have no other time to obtain food and beverages . Any such exceptio nrequires OJP's prior written approval . The restriction on food and beverages does not apply t owater provided at no cost, but does apply to any and all other refreshments, regardless of th esize or nature of the meeting . Additionally, this restriction does not affect direct payment of pe rdiem amounts to individuals in a travel status under your organization's travel policy .
Costs Associated with Language Assistance (if applicable )If an applicant proposes a program or activity that would deliver services or benefits t oindividuals, the costs of taking reasonable steps to provide meaningful access to those service sor benefits for individuals with limited English proficiency may be allowable . Reasonable stepsto provide meaningful access to services or benefits may include interpretation or translatio nservices where appropriate .
For additional information, see the "Civil Rights Compliance" section of the OJP "Othe r
Requirements for OJP Applications" web page at www .oip .gov/fundinq/other requirements .htm .
Match Requirement (cash or in-kind )Federal funds awarded under this program may not cover more than 80 percent of the tota lcosts of the project being funded . Applicants must identify the source of the 20 percent non-federal portion of the total project costs and how they will use match funds . If a successfu lapplicant's proposed match exceeds the required match amount, and OJP approves the budget ,the total match amount incorporated into the approved budget becomes mandatory and subjec tto audit. (Match is restricted to the same uses of funds as allowed for the federal funds .)Applicants may satisfy this match requirement with either cash or in-kind services . The formul afor calculating the match is :
Federal Award Amount =Adjusted (Total) Project Cost sFederal Share Percentag e
Required Recipient's Share Percentage x Adjusted Project Cost = Required Matc h
Example :80%/20% match requirement : for a federal award amount of $50,000, match woul d
be calculated as follows :
$50,000= $62,500 20% x $62,500 = $12,500 matc h80%
Example :80%/20% match requirement : for a federal award amount of $250,000, match woul dbe calculated as follows :
$250,000 = $312,500 20% x $312,500 = $62,500 matc h80%
Example :80%/20% match requirement : for a federal award amount of $200,000, match woul dbe calculated as follows :
•
$200,000= $250,000 20% x $250,000 = $50,000 matc h80%
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•
Performance Measure s
To assist the Department in fulfilling its responsibilities under the Government Performanc e
and Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act o f
2010, Public Law 111-352, applicants that receive funding under this solicitation mus t
provide data that measure the results of their work done under this solicitation . BJA wil l
require any award recipient, post award, to provide the relevant data by submitting quarterl y
performance metrics through BJA's online Performance Measurement Tool (PMT) located a t
www .biaperformancetools .orq .Performance measures for this solicitation are as follows :
For Grantees in Planning Stages :
Objectives Performance Measures Data Grantee Provide s
Objective :
Establish a collaborativ e
structure to guide th e
strategic, collaborative
planning process for th e
design of a problem -
solving model to intercept
and improve outcomes fo r
system-involved
individuals with menta l
illness or co-occurrin g
mental health an d
substance abus e
disorders .
Percent of task force component s
addressed Number of task force formation component s
completed :
Established planning task force tha t
includes members from multiple
constituencies and system s
•Established a schedule for task force an d
subcommittee meeting s
•Defined relationships among task forc e
members and their responsibilities throug h
interagency agreements, memoranda o f
understanding, etc .
Percent of mission and work pla n
components addressed Number of mission and work plan component s
completed :
•Established long-term and short- term
goals
• Secured personnel and financial resource s
needed to achieve stated goal s
•Inventoried existing services and identifie d
gaps in service provisio n
Percent of program design Number of proqram design components
components addressed completed :
•Established criteria to determine progra m
eligibility
•Established a policy for addressing co -
occurring substance use disorder s
• Defined the age range of the targe t
populatio n
•Defined the legal status of the target
population (e .g ., pre- or post-arrest, pre- o r
post-trial )
•Established criteria for determining eligibl e
criminal charges/offense s
•Established terms of participation ,
including length of participation and criteri a
for involuntary termination
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Percent of eligibility an d
assessment component s
addressed
Number of eligibility and assessmen t
components completed :
Established a process to screen potentia l
•participants for eligibilit y
•Established requirements for th e
development or selection of screenin g
instrument s
•Established procedure to be used fo r
screening, including location used an d
staff involved
•Established a plan to use assessmen t
results to inform treatment pla n
Percent of service provisio n
components addressed Number of service provision component s
completed :
•Identified interventions, including range ,
intensity, and duration of services an d
supports provide d
•Established terms for the supervision of
participants by criminal or juvenile justic e
agencies
•Established plan for interaction betwee n
the supervising agency and the servic e
provide r
Percent of data collection an d
analysis components addressed Number of data collection and analysi s
components completed :
•Identified process and outcome data to b e
collecte d
•Established data collection pla n
•Identified resources needed for dat a
collection, including staff, funding ,
technology, and academic partnership s
•Evaluation and monitoring plan establishe d
to monitor the impact of the initiative on th e
target populatio n
Percent of program outcome Number of proqram outcome component scomponents addressed completed :
•Identified how the initiative will reduc e
recidivism of persons with mental illnesse s
in the criminal justice syste m
•Identified how the initiative will increas e
the number of criminal justice personne l
trained in or using law enforcement base d
diversion strategie s
•Identified how the initiative will increas e
the number of court based diversio n
programs and alternative jail diversio n
strategie s
•Identified how the initiative will increas e
the number of juvenile justice
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collaborations with other systems ,
agencies, and program s
•Identified how the initiative will increas e
the number of corrections based transitio n
programs for offenders with menta l
illnesse s
•Identified how the initiative will increas e
the mental health and/or substance abus e
support services in your communit y
•
•
For Grantees in Implementation and Expansion Stages :
Objectives Performance Measures Data Grantee Provides
Improve mental healt h
and substance abus e
treatment outcomes b y
promoting and providing
courts with appropriat e
mental health and
substance abus e
treatment options .
Percent increase in the number o f
police service calls involvin g
persons with mental illness tha t
were responded to by speciall y
trained officer s
Number of people receiving fiel d
screenings for mental illnes s
Average amount of tim e
participants are confined to a jail ,
prison, or hospital due to menta l
health crisis
A.Number of calls for police service s
received during the reporting period
B .Number of calls for police service s
received involving persons with menta l
illness events ?
C .Of these, how many were responded to by
someone trained to provide a specialize d
police-based response to people wit h
mental illnes s
Number of people receiving a field assessmen t
or screening administered by someone traine d
to provide a specialized police-based respons e
to people with mental illnes s
Number of days program participants spent i n
jail, prison or a hospital during the reportin g
period as a result of administrative violations of
their condition of supervision, new offenses, o r
a mental health crisi s
Increase capacity t o
assist offenders wit h
mental illness b y
promotin g
communication ,
collaboration, training ,
and intergovernmenta l
partnerships with respect
to mentally ill offenders .
Number of criminal justice syste m
staff available to respond t o
incidents involving persons wit h
mental illnes s
Number of different types o f
agencies participating in menta l
health and criminal justice issue s
training
Number of criminal justice system staff and
partners trained to respond to mental illness
and criminal justice incident s
Number of agencies represented in training
sessions conducted during the reporting perio d
(fudges, law enforcement, communit y
corrections officers, attorneys, probation an d
parole officers, program evaluators, other
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•
•
Percent of participant s
successfully completin g
alternative sentencing or diversio n
from prosecution program s
The rate of recidivism fo r
participants in alternative
sentencing or diversion fro m
prosecution program s
Recidivism rate of participant s
who have completed alternativ e
sentencing or diversion program s
Number of people treated fo r
mental illness, substance abuse ,
or co-occurring disorder s
Number of people receivin g
employment, education, o r
housing service s
Percent of people obtaining an d
maintaining employment afte r
receiving service s
Percent of people obtaining an d
maintaining housing after
For each type of diversion program offere d
(court-based, in-facility corrections-based ,
community corrections programs, or Reentr y
programs):
A.The number of participants wh o
successfully completed the progra m
during the reporting perio d
B.The number of participants who did no t
complete the program due to court o r
criminal involvement, lack of engagement ,
absconding, relocation or case transfer, o r
death or serious illnes s
For each type of diversion program offere d
(court-based, in-facility corrections-based ,
community corrections programs, or Reentr y
programs):
Number of current participants arrested or sen t
to jail or prison during the reporting period for
administrative violations of their condition o f
supervision or new offense s
Number of days participants spent in jail o r
prison during the reporting period fo r
administrative violations of their condition o f
supervision or new offense s
A.Total number of participants wh o
successfully completed the program within
the past 12 month s
B.Of those, the number arrested during th e
reporting period for the first time sinc e
program completion for administrative
violations of their condition of supervisio n
or a new offense charg e
For each type of treatment (mental illness ,
substance abuse, or co-occurring disorders )
offered during the reporting period, the numbe r
of individuals :
A.Assessed for mental illness, substanc e
abuse, or co-occurring disorder s
B.Treated for mental illness, substanc e
abuse, or co-occurring disorder s
C.Referred to an outside agency for menta l
health treatment, substance abuse, or co -
occurring disorders .
For each type of service (employment ,
education, or housing) offered during th e
reporting period, the number of individuals :
A.Assessed for service s
B.Received services
C.Referred to an outside agenc y
For each type of service (employment o r
housing) offered during the reporting period ,
the number of individuals who received service s
and subsequently :
A.Obtained employmen t
B.Obtained housing
C.Maintained employment for 3 or mor emonths
Reduce recidivism an d
unnecessary confinemen t
of nonviokent offender s
with mental illness b y
maximizing the use of
diversion fro m
prosecution and
alternative sentencing
through communit y
supervision and
graduated sanctions .
15
OJP does not require applicants to submit performance measures data with their applications .Instead, applicants should discuss in their application their proposed methods for collecting dat afor performance measures . Refer to the section "What an Application Should Include" on pag e17 for additional information .
Note on Project Evaluation sApplicants that propose to use funds awarded through this solicitation to conduct projec tevaluations should be aware that certain project evaluations (such as systematic investigation sdesigned to develop or contribute to generalizable knowledge) may constitute "research" fo r
purposes of applicable DOJ human subjects protection regulations . However, projec tevaluations that are intended only to generate internal improvements to a program or service, o rare conducted only to meet OJP's performance measure data reporting requirements likely d onot constitute "research ." Applicants should provide sufficient information for OJP to determin e•whether the particular project they propose would either intentionally or unintentionally collec tand/or use information in such a way that it meets the DOJ regulatory definition of research .
Research, for the purposes of human subjects protections for OJP-funded programs, is define das, "a systematic investigation, including research development, testing, and evaluation ,designed to develop or contribute to generalizable knowledge" 28 C .F .R . § 46 .102(d). Fo radditional information on determining whether a proposed activity would constitute research ,see the decision tree to assist applicants on the "Research and the Protection of Huma nSubjects" section of the OJP "Other Requirements for OJP Applications" web pag e(www .ojp .usdoi .gov/fundinq/other requirements .htm).Applicants whose proposals may involv ea research or statistical component also should review the "Confidentiality" section on that We bpage.
Notice of Post-Award FFATA Reporting Requiremen t
Applicants should anticipate that OJP will require all recipients (other than individuals) of award sof $25,000 or more under this solicitation, consistent with the Federal Funding Accountabilit yand Transparency Act of 2006 (FFATA), to report award information on any first-tier subaward stotaling $25,000 or more, and, in certain cases, to report information on the names and tota lcompensation of the five most highly compensated executives of the recipient and first-tie rsubrecipients. Each applicant entity must ensure that it has the necessary processes an dsystems in place to comply with the reporting requirements should it receive funding . Report sregarding subawards will be made through the FFATA Subaward Reporting System (FSRS),
found at www .fsrs .qov .
receiving service s
Percent of people earning degree s
or certifications after receivin g
education services
D.Maintained housing for 3 or more month s
E.Maintained employment for 6 or mor e
month s
F.Maintained housing for 6 or more month s
The number of individuals who receive d
education services and subsequently earned a
GED certificate, high school diploma, vocationa l
certificate, or higher education degre e
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SNote also that applicants should anticipate that no subaward of an award made under thi s
solicitation may be made to a subrecipient (other than an individual) unless the potentia l
subrecipient acquires and provides a Data Universal Numbering System (DUNS) number .
What an Application Should Includ e
Applicants should anticipate that if they fail to submit an application that contains all of th e
specified elements, it may negatively affect the review of their application ; and, should a
decision be made to make an award, it may result in the inclusion of special conditions tha t
preclude the recipient from accessing or using award funds pending satisfaction of th e
conditions .
Moreover, applicants should anticipate that applications that are determined to b e
nonresponsive to the scope of the solicitation, or that do not include the applications element s
that BJA has designated to be critical,will neither proceed to peer review nor receive furthe r
consideration . Under this solicitation, BJA has designated the following application elements t o
be critical : Program Narrative and Budget Detail Worksheet and Budget Narrative . Applicants
may combine the Budget Narrative and the Budget Detail Worksheet in one document .
However, if an applicant only submits one document, it must contain both narrative and detai l
information .
OJP strongly recommends that applicants use appropriately descriptive file names (e .g .,
"Program Narrative," "Budget Detail Worksheet and Budget Narrative," "Timelines,"
"Memoranda of Understanding," "Resumes") for all attachments . Also, OJP recommends tha t
applicants include resumes in a single file .
1.Information to complete the Application for Federal Assistance (SF-424 )
The SF-424 is a standard form required for use as a cover sheet for submission of pre -
applications, applications, and related information . Grants .gov and GMS take informatio n
from the applicant's profile to populate the fields on this form . When selecting "type o f
applicant," if the applicant is a for-profit entity, please select "For-Profit Organization" o r
"Small Business" (as applicable).
2.Program Abstrac t
Applications should include a high-quality "Project Abstract" that summarizes the propose d
project in 400 words or less . Project abstracts should be
•Written for a general public audience .
•Submitted as a separate attachment with <Project Abstract> as part of its file name .
•Single-spaced, using a standard 12-point font (Times New Roman) with 1-inch margins .
The abstract must clearly identify the funding category (i .e ., Planning, Planning an d
Implementation, or Expansion); the names of the lead applicant and the collaboratin g
agency ; a description of the target population ; the proposed number of individuals th e
applicant plans to serve (for Planning and Implementation and Expansion applicants); th e
jurisdiction's population ; a brief description of how the applicant plans to address th e
problem ; and the amount of federal funding requested .
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•
•
•For all categories, please also indicate in the Program Abstract whether the applicantis a previous recipient of JMHCP grant funds and include the award number .
As a separate attachment, the project abstract will not count against the page limit for th e
program narrative .
All project abstracts should follow the detailed template available a t
www .oip .usdoi .dov/fundinq/Project Abstract Template .pdf .
Permission to Share Project Abstract with the Public : It is unlikely that BJA will be able t o
fund all promising applications submitted under this solicitation, but it may have th e
opportunity to share information with the public regarding promising but unfunde dapplications, for example, through a listing on a web page available to the public . The inten t
of this public posting would be to allow other possible funders to become aware of suc h
proposals .
In the project abstract, applicants are asked to indicate whether they give OJP permission t o
share their project abstract (including contact information) with the public . Granting (or failin g
to grant) this permission will not affect OJP's funding decisions, and, if the application is no tfunded, granting permission will not guarantee that abstract information will be shared, no r
will it guarantee funding from any other source .
Note : OJP may choose not to list a project that otherwise would have been included in alisting of promising but unfunded applications, should the abstract fail to meet the format an d
content requirements noted above and outlined in the project abstract template .
3 . Program Narrativ eThe program narrative must respond to the solicitation and the Selection Criteria (1—5) in th e
order given . The program narrative must be double-spaced, using a standard 12-point fon t
(Times New Roman is preferred) with 1-inch margins, and must not exceed 15 pages .
Please number pages "1 of 15," "2 of 15," etc . If the program narrative fails to comply wit hthese length-related restrictions, noncompliance may be considered in peer review and i n
final award decisions .
The following sections should be included as part of the program narrative :
a.Statement of the Proble m
b.Project Design and Implementation
c.Capabilities and Competencie s
d.Plan for Collecting the Data Required for this Solicitation's Performance Measure s
and Other OutcomesBJA does not require applicants to submit performance measures data with thei r
application . Performance measures are included as an alert that BJA will requir e
successful applicants to submit specific data as part of their reporting requirements .For the application, the applicant should indicate an understanding of thes e
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requirements and discuss how the applicant will gather the required data, should th e
applicant receive funding .
e . Plan for Measuring Program Success to Inform Plan for Sustainmen t
Further information is available under the Selection Criteria section, page 21 .
4 . Budget Detail Worksheet and Budget Narrativ e
a.Budget Detail Worksheet
A sample Budget Detail Worksheet can be found a t
www .olp .gov/funding/forms/budget detail .pdf .If the budget is submitted in a differen t
format, the budget categories listed in the sample budget worksheet should be included .
For questions pertaining to budget and examples of allowable and unallowable costs ,
please see the OJP Financial Guide at www.ojp .usdoi .qov/financialquide/index .htm .
b.Budget Narrative
The Budget Narrative should thoroughly and clearly describe every category of expens e
listed in the Budget Detail Worksheet . OJP expects proposed budgets to be complete ,
cost effective, and allowable (e .g ., reasonable, allocable, and necessary for projec t
activities).
Applicants should demonstrate in their budget narratives how they will maximize cos t
effectiveness of grant expenditures . Budget narratives should demonstrate cos t
effectiveness in relation to potential alternatives and the goals of the project . Fo r
example, a budget narrative should detail why planned in-person meetings ar e
necessary, or how technology and collaboration with outside organizations could b e
used to reduce costs, without compromising quality .
The narrative should be mathematically sound and correspond with the information an d
figures provided in the Budget Detail Worksheet . The narrative should explain how th e
applicant estimated and calculated all costs, and how they are relevant to th e
completion of the proposed project . The narrative may include tables for clarificatio n
purposes but need not be in a spreadsheet format . As with the Budget Detai l
Worksheet, the Budget Narrative should be broken down by year to reflect the entir e
grant period for Categories 2 and 3 ; however, the budget summary page totals should
reflect the entire grant period .
Additional budget requirements :
•For all applicants, include funding to support attendance to a grantee orientatio n
meeting . Plan for up to four staff to attend the meeting and participants should include a
representative from the criminal justice partner, a representative from the mental healt h
partner, and staff responsible for the management of the grant . For cost estimates, pla n
for this to be a two-day meeting in Washington, D .C .
•For all applicants, include the amount and source of match funding (see page 11).
•For Category 2 and 3 applicants, additional travel costs should be included to attend a
BJA-sponsored national meeting . Plan for at least two staff to attend a three-da y
meeting in Washington, DC .
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•Category 2 and 3 applicants must set aside at least 5 percent of the federal fund srequested in order to implement a data collection plan . The plan should be described i nthe program narrative under Selection Criteria 4 .
5.Indirect Cost Rate Agreement (if applicable )Indirect costs are allowed only if the applicant has a federally approved indirect cos trate. (This requirement does not apply to units of local government .) Attach a copy of th efederally approved indirect cost rate agreement to the application . Applicants that do no thave an approved rate may request one through their cognizant federal agency, which wil lreview all documentation and approve a rate for the applicant organization or, i fthe applicant's accounting system permits, costs may be allocated in the direct cos tcategories. If DOJ is the cognizant federal agency, obtain information needed t o
submit an indirect cost rate proposal at www .oip .qov/financiaiquide/part3/part3chapl7 .htm .
6.Tribal Authorizing Resolution (if applicable )Tribes, tribal organizations, or third parties proposing to provide direct services or assistanc eto residents on tribal lands should include in their applications a resolution, a letter, affidavit ,or other documentation, as appropriate, that certifies that the applicant has the lega lauthority from the tribe(s) to implement the proposed project on tribal lands . In thoseinstances when an organization or consortium of tribes applies for a grant on behalf of atribe or multiple specific tribes, then the application should include appropriate lega ldocumentation, as described above, from all tribes that would receive services/assistanc eunder the grant . A consortium of tribes for which existing consortium bylaws allow actio nwithout support from all tribes in the consortium (i .e ., without an authorizing resolution o r•comparable legal documentation from each tribal governing body) may submit, instead,acopy of its consortium bylaws with the application .
7.Additional Attachments : Project Timeline and Memoranda of Understanding/Letters o fSupportAttach a Project Timeline (with an estimated start date of October 1, 2013) with each projec tgoal, related objective, activity, expected completion date, and responsible person o rorganization; and Memoranda of Understanding or Letters of Support from co-applicantsand collaborative partners (signed copies should be scanned and submitted with th eelectronic submission of the application). Do not include materials not requested in thi sattachment; additional material will not be reviewed .
8.Additional Attachments : Applicant Disclosure of Pending Application sApplicants are to disclose whether they have pending applications for Federally funde dassistance that include requests for funding to support the same project being propose dunder this solicitation and will cover the identical cost items outlined in the budget narrativ eand worksheet in the application under this solicitation . The disclosure should include bot hdirect applications for federal funding (e .g ., applications to federal agencies) and indirec tapplications for such funding (e .g ., applications to state agencies that will be subawardin gfederal funds).
OJP seeks this information to help avoid any inappropriate duplication of funding .Leveraging multiple funding sources in a complementary manner to implemen tcomprehensive programs or projects is encouraged and is not seen as inappropriat e
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Applicants that have pending applications as described above are to provide the followin g
information about pending applications submitted within the last 12 months :
•the federal or state funding agency
•the solicitation name/project nam e
•the point of contact information at the applicable funding agenc y
Federal or StateFundingAgency
Solicitatio nName/Project Name Name/Phone/E-mail for Point of Contact at Fundin gAgency
0DOJ/COPS COPS Hiring P q n (e 00- 00 ; jan doe usdoj .gov
HHS/ Substanc eAbuse & Menta lHealth Service sAdministration
Drug Free Com e1'Mentoring Program/North County YouthMentoring Program
Jr*D,itLb00-00 ,h hhs .gov
Applicants should include the table as separate attachment, with the file name "Disclosure o f
Pending Applications," to their application . Applicants that do not have pending application s
as described above are to include a statement to this effect in the separate attachmen t
page . (e .g . "[Applicant Name] does not have pending applications within the last 12 month s
for Federally funded assistance that include requests for funding or support the same projec t
being proposed under this solicitation and will cover the identical cost items outlined in th e
budget narrative and worksheet in the application under this solicitation .")
9 . Other Standard Form s
Additional forms that may be required in connection with an award are available o n
OJP's funding page at www .oip .usdoi .gov/funding/forms .htm .For successful applicants ,
receipt of funds may be contingent upon submission of all necessary forms . Please note i n
particular the following forms.
a.Standard Assurances *
Applicants must read, certify and submit this form in GMS prior to the receipt of an y
award funds .
b.Certifications Regarding Lobbying ; Debarment, Suspension and Other Responsibilit y
Matters ; and Druq-Free Workplace Requirements '
Applicants must read, certify, and submit in GMS prior to the receipt of any award funds .
c.Accountinq System and Financial Capability Questionnair e
Any applicant (other than an individual) that is a non-governmental entity and that ha s
not received any award from OJP within the past 3 years, must download, complete, an d
submit this form .
*These OJP Standard Assurances and Certifications are forms which applicants accept i n
GMS . They are not additional forms to be uploaded at the time of application submission .
Selection Criteri a
The following six selection criteria will be used to evaluate each application, with the differen t
weight given to each based on the percentage value listed after each individual criteria . Fo r
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•example, the first criteria, "Statement of the Problem," is worth 20 percent of the entire score i nthe application review process .
1 . Statement of the Problem (20 percent of 100 )All applicants must describe the nature and scope of the problem in the jurisdiction, an dprovide any local/state data and a trend analysis to support the discussion .
Planning Applicants (Category 1 )
•Discuss the efforts that have been made to date in planning for improved responses t oindividuals with mental illnesses or co-occurring mental health and substance abus edisorders who come into contact with the justice system .
Planning and Implementation Applicants (Category 2 )•Detail the need for the program by describing the problems with the current response t oindividuals with mental illnesses or co-occurring mental health and substance abus edisorders who come into contact with the justice system and explain how the curren tresponse is insufficient to meet the needs of this population .
•Discuss the decision-making process involved in selecting the proposed interventio n
point. Discuss the assessment of existing resources and how gaps in services wer eidentified. Applicants can refer to the Sequential Intercept Model to describe whic hintervention point the project will focus on .
•Discuss the related agency programs and services already in place in the communit yand note any components of the program that may already exist .
•Describe what components will be needed to fully implement the program and wh yfederal funding is required for the proposed program .
Expansion Applicants (Category 3 1•Discuss the current status of the program to include the number of people served and/o rtrained and detail the need for the expansion of the program to include the weaknesse sof the program .•Describe any completed program analyses or evaluations of the program that suppor tthe need for expansion . Identify gaps in resources, describe what components will b eneeded to fully expand the program, and why federal funding is required for th eexpansion of the program .
2 . Project Design and Implementation (40 percent of 100 )
Planning Applicants (Category 1 1
•Describe proposed planning activities and expected outcomes .•Planning activities should include establishing a collaborative structure, with agreement sbetween collaborative partners in place that address the organization and composition o fthe planning/oversight body ; developing a statement of the program's goals, objectives ,and work plan agreed upon by collaborative partners ; identifying a list of services an dresources in the jurisdiction that can support the proposed project ; defining the targe tpopulation including operational guidelines and assessment and referral tools, fo ridentifying and enrolling eligible program participants ; and developing a data-drive nstrategy to inform programmatic strategies and monitor the impact of propose dprograms.
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Planning and Implementation Applicants (Category 2) and Expansion Applicants (Categor y
Discuss the efforts that have been made to date in planning for the program . Describe th e
proposed program implementation or expansion and the project's purpose, goals, an d
objectives . Applicants should address priority considerations and requirements
discussed/listed on pages 5-8 throughout their response to this section .
For programs offering direct services to individuals with mental illnesses or co-occurrin g
mental health and substance abuse disorders :
•Provide an analysis of the target population, including the projected number o f
individuals to be served through this grant program with federal and matching funds, an d
operational guidelines for identifying eligible program participants which should include a
plan to screen potential participants, conduct needs and strengths-based assessments ,
and the process for how individuals will be referred to the program . Address the targe t
population considerations Of applicable) and the target population requirements o n
pages 7-8 .
•Discuss the responsibilities of each collaborating agency and how resources will suppor t
the delivery of needed services to the target population . Describe how the collaboration
relates to existing state and local justice and mental health plans and programs, outlinin g
how any existing recovery support services in the community will be coordinated .
•Describe the plan for staffing to include how the workforce will be selected, trained ,
supported, and developed on an ongoing basis to deliver the services .
•Describe the role consumers will play in designing, providing, monitoring, and evaluatin g
the services .
•Describe the process for how individuals will be linked to treatment and other recovery •
support services . Applicants should identify the evidence-based treatment and suppor t
practices being used or proposed and identify and discuss the evidence that shows tha t
the practice(s) is/are effective . Describe any modifications/adaptations you will need to
make to this practice to meet the goals of your project and why the changes will improv e
the outcomes .2
•Describe the mechanisms that will be put in place to ensure the accountability of th e
service delivery system on an ongoing basis .
For programs that will offer training to criminal justice professionals (e .g ., law enforcemen t
response programs):
•Describe the strategies (e .g ., training programs, receiving centers, information sharing ,
or campus security training) to identify and respond to incidents involving individuals wit h
mental illnesses .
•Discuss the responsibilities of each collaborating agency and how resources will suppor t
the delivery of training and meet the needs of individuals with mental illnesses or co -
occurring mental health and substance abuse disorders who come into contact with th e
justice system . Describe how the collaboration relates to existing state and local justice
2 BJA recognizes that some evidence-based practices may not exist for all populations and/or service settings .
Applicants proposing to serve a population with an intervention that has not been formally evaluated with tha t
population are required to provide other forms of evidence that the practice(s) they propose is appropriate for th e
target population such as unpublished studies, preliminary evaluation results, clinical guidelines, findings from focu s
groups with community members, etc .
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•and mental health plans and programs, outlining how any existing ancillary socia lservices in the community will be coordinated .•Discuss what response protocols will be utilized for incidents involving persons wit hmental illnesses or mental health needs .
•Describe how systems will be put in place to provide timely information to criminal justic esystem personnel to improve the response to incidents involving people with menta lillnesses.•Describe the mechanisms that will be put in place to ensure the accountability of th eservice delivery system on an ongoing basis .
3 . Capabilities and Competencies (20 percent of 100 )•Discuss the capacity of the proposed or current staffing .•Describe the project collaboration structure and how it will ensure successful projec tplanning, implementation, and/or expansion . Identify stakeholders and their respectiv eroles. The application should also include letters of support from collaborating partners .
•Indicate each project goal, related objective, activity, expected completion date, an dresponsible person or organization in the attached Project Timeline .•Describe any potential barriers to implementing the project and strategies to overcom ethem.
4 . Plan for Collecting the Data Required for this Solicitation's Performance Measure sand Other Outcome Measures (10 percent of 100 )
Planning Applicants (Category 1 )
•• Identify a plan for responding to BJA performance measures and who will be responsibl efor data collection .
Planning and Implementation Applicants (Category 2) and Expansion Applicants (Category
•Describe the plan for collecting data and any other state or local outcomes to measur eproject effectiveness .•Category 2 and 3 applicants must set aside at least 5 percent of the budget in order t oimplement a data collection plan . The plan should include the process for data collectio nand reporting for the BJA performance measures, a list of the outcome measures tha twill be used by the program, a description of how these measures will be used to sho wprogram effectiveness and inform program implementation or expansion, and who i sresponsible for data collection and analysis .
5 . Plan for Measuring Program Success to Inform Plans for Sustainment (5 percent o f100)•Discuss how variables like stakeholder support and service coordination will be define d
and measured .
•Describe how evaluation and collaborative partnerships will be leveraged to build long -term support and resources to sustain the project when the federal grant ends .•Describe the policies, statutes, and regulations that will need to be put in place t osupport and sustain service delivery .
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6 . Budget (5 percent of 100)•Provide a proposed budget that is complete, cost effective, and allowable (e .g ., reasonable ,allocable, and necessary for project activities). Budget narratives should demonstrate ho wapplicants will maximize cost effectiveness of grant expenditures . Budget narratives shoul ddemonstrate cost effectiveness in relation to potential alternatives and the goals of th eproject.3 See the additional budget and budget narrative requirements on page 19 .
Review Proces s
OJP is committed to ensuring a fair and open process for awarding grants . BJA reviews th eapplication to make sure that the information presented is reasonable, understandable ,measurable, and achievable, as well as consistent with the solicitation .
Peer reviewers will review the applications submitted under this solicitation that meet basi cminimum requirements . BJA may use either internal peer reviewers, external peer reviewers, ora combination to review the applications . An external peer reviewer is an expert in the field o fthe subject matter of a given solicitation who is NOT a current DOJ employee . An interna lreviewer is a current DOJ employee who is well-versed or has expertise in the subject matter ofthis solicitation . A peer review panel will evaluate, score, and rate applications that meet basi cminimum requirements . Peer reviewers' ratings and any resulting recommendations ar eadvisory only . In addition to peer review ratings, considerations for award recommendations an ddecisions may include, but are not limited to, underserved populations, geographic diversity ,strategic priorities, past performance, and available funding .
The Office of the Chief Financial Officer (OCFO), in consultation with BJA, conducts a financial •review of applications for potential discretionary awards to evaluate the fiscal integrity an dfinancial capability of applicants ; examines proposed costs to determine if the Budget Detai lWorksheet and Budget Narrative accurately explain project costs ; and determines whethe rcosts are reasonable, necessary, and allowable under applicable federal cost principles an dagency regulations .
Absent explicit statutory authorization or written delegation of authority to the contrary, all fina laward decisions will be made by the Assistant Attorney General, who may consider factor sincluding, but not limited to, underserved populations, geographic diversity, strategic priorities ,past performance, and available funding when making awards .
Additional Requirement s
Applicants selected for awards must agree to comply with additional legal requirements upo nacceptance of an award . OJP encourages applicants to review the information pertaining tothese additional requirements prior to submitting an application . Additional information for eac hrequirement can be found at www .oip .usdoi .gov/fundinq/other requirements .htm .
• Civil Rights Complianc e
Generally speaking, a reasonable cost is a cost that if, in its nature or amount, does not exceed that which would b e
incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur th e
costs .
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••Civil Rights Compliance Specific to State Administering Agencie s
•Faith-Based and Other Community Organization s
•Confidentialit y
•Research and the Protection of Human Subject s
•Anti-Lobbying Ac t
•Financial and Government Audit Requirement s
•National Environmental Policy Act (NEPA )
•DOJ Information Technology Standards (if applicable )
•Single Point of Contact Revie w
•Non-Supplanting of State or Local Fund s
•Criminal Penalty for False Statement s
•Compliance with Office of Justice Programs Financial Guid e
•• Suspension or Termination of Fundin g
•Nonprofit Organization s
•For-profit Organization s
•Government Performance and Results Act (GPRA )
•Rights in Intellectual Property
•Federal Funding Accountability and Transparency Act of 2006 (FFATA )
•Awards in Excess of $5,000,000 — Federal Taxes Certification Requiremen t
•Policy and Guidance for Conference Approval, Planning, and Reportin g
•OJP Training Guiding Principles for Grantees and Subgrantee s
How To Appl y
Applicants must submit applications through Grants .gov . Applicants must first register wit hGrants.gov in order to submit an application through Grants .gov, a "one-stop storefront" to fin dfederal funding opportunities and apply for funding . Find complete instructions on how t o•register and submit an application at www.Grants .gov.Applicants that experience technica l
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difficulties during this process should call the Grants .gov Customer Support Hotline at 800-518-•
4726 or 606–545–5035,24 hours a day,7 days a week, except federal holidays . Registerin g
with Grants .gov is a one-time process ; however,processing delays may occur, and it ca n
take several weeks for first-time registrants to receive confirmation and a user password . OJ P
encourages applicants to register several weeks before the application submission deadline .
In addition, OJP urges applicants to submit applications at least 72 hours prior to the applicatio n
due date to allow time to receive validation messages or rejection notifications from Grants .gov ,
and to correct in a timely fashion any problems that may have caused a rejection notification .
Note :BJA encourages all prospective applicants to sign up for Grants .gov email notification s
regarding this solicitation . If this solicitation is cancelled or modified, individuals who sign up wit h
Grants .gov for email updates will be notified .
All applicants are required to complete the following steps :
1.Acquire a Data Universal Numbering System (DUNS) number .In general, the Office o f
Management and Budget requires that all applicants (other than individuals) for federa l
funds include a DUNS number in their applications for a new award or a supplement to a n
existing award . A DUNS number is a unique nine-digit sequence recognized as th e
universal standard for identifying and differentiating entities receiving federal funds . Th e
identifier is used to for tracking purposes and to validate address and point of contac t
information for federal assistance applicants, recipients, and subrecipients . The DUN S
number will be used throughout the grant life cycle . Obtaining a DUNS number is a free ,
one-time activity . Call Dun and Bradstreet at 866–705–5711 to obtain a DUNS number o r
apply online at www .dnb .com .A DUNS number is usually received within 1-2 business days .
2.Acquire registration with the System for Award Management (SAM). SAM replaces th e
Central Contractor Registration (CCR) database as the repository for standar d
information about federal financial assistance applicants, recipients, and subrecipients . OJ P
requires all applicants (other than individuals) for federal financial assistance to maintai n
current registrations in the SAM database . Applicants must be registered in SAM t o
successfully register in Grants .gov . (Previously, organizations that had submitte d
applications via Grants .gov were registered with CCR, as it was a requirement fo r
Grants .gov registration . SAM registration replaces CCR as a pre-requisite for Grants .gov
registration .) Applicants must update or renew their SAM registration annually to
maintain an active status .
Applicants that were previously registered in the CCR database must, at a minimum :
•Create a SAM account ;
•Log in to SAM and migrate permissions to the SAM account (all the entit y
registrations and records have already been migrated).
Applicants that were not previously registered in the CCR database must register in SA M
prior to registering in Grants .gov . Information about SAM registration procedures can b e
accessed at www.sam .gov .
3 .Acquire an Authorized Organization Representative (AOR) and a Grants .gov
username and password .Complete the AOR profile on Grants .gov and create a usernam e
and password . The applicant organization's DUNS number must be used to complete thi s
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•step . For more information about the registration process, go towww.grants.gov/applicants/get registered .isp .
4.Acquire confirmation for the AOR from the E-Business Point of Contact (E-Biz POC).The E-Biz POC at the applicant organization must log into Grants .gov to confirm th eapplicant organization's AOR . Note that an organization can have more than one AOR .
5.Search for the funding opportunity on Grants .gov.Use the following identifyinginformation when searching for the funding opportunity on Grants .gov . The Catalog ofFederal Domestic Assistance (CFDA) number for this solicitation is 16 .745, titled "Crimina land Juvenile Justice and Mental Health Collaboration Program," and the funding opportunit ynumber is BJA-2013-3493 .
6.Select the correct Competition ID .Some OJP solicitations posted to Grants .gov contai nmultiple purpose areas, denoted by the individual Competition ID . If applying to a solicitatio nwith multiple Competition IDs, select the appropriate Competition ID for the intende dpurpose area of the application .
7.Complete the Disclosure of Lobbying Activities .All applicants must complete thi sinformation. An applicant that expends any funds for lobbying activities must provide th edetailed information requested on the form,Disclosure of Lobbying Activities,(SF-LLL).Applicants that do not expend any funds for lobbying activities should enter "N/A" in th erequired highlighted fields .
•8 .Submit an application consistent with this solicitation by following the directions i nGrants.gov.Within 24—48 hours after submitting the electronic application, the applican tshould receive an e-mail validation message from Grants .gov . The message will stat ewhether OJP has received and validated the application, or rejected it, with an explanation .Important :OJP urges applicants to submit applications at least 72 hours prior to th eapplication due date to allow time to receive the validation messages or rejectio nnotifications from Grants .gov, and to correct in a timely fashion any problems that may havecaused a rejection notification .
Note : Grants .gov only permits the use of specific characters in names of attachmen tfiles. Valid file names may only include the following characters : A-Z, a-z, 0-9, underscor e(1,hyphen (-), space, and period . Grants .gov will forward the application to OJP's Grant sManagement System (GMS). GMS does not accept executable file types as applicatio nattachments.These disallowed file types include, but are not limited to, the followin gextensions: ".com," ".bat," ".exe," ".vbs," ".cfg," ".dat," ".db," ".dbf," ".dll," ".ini," ".log," ".ora," ".sys,"and ".zip ."
Note : Duplicate Application sIf an applicant submits multiple versions of an application, BJA will review the most recen tversion submitted .
Experiencing Unforeseen Grants .gov Technical Issue s
Applicants that experience unforeseen Grants .gov technical issues beyond their control tha t
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Information Center (see page 1 for contact information)within 24 hours after the deadline and •request approval to submit their application . The e-mail must describe the technical difficulties ,and include a timeline of the applicant's submission efforts, the complete grant application, th eapplicant DUNS number, and any Grants .gov Help Desk or SAM tracking number(s).Note :BJA does not automatically approved requests .After the program office reviews th esubmission, and contacts the Grants .gov or SAM Help Desks to validate the reported technica lissues, BJA will inform the applicant whether the request to submit a late application has bee napproved or denied . If the technical issues reported cannot be validated, BJA will reject th eapplications as untimely .
The following conditions are not valid reasons to permit late submissions : (1) failure to registe rin sufficient time, (2) failure to follow Grants .gov instructions on how to register and apply a sposted on its web site, (3) failure to follow all of the instructions in the OJP solicitation, and (4 )technical issues with the applicant's computer or information technology environment, includin gfirewalls.
Notifications regarding known technical problems with Grants .gov, if any, are posted at the topof the OJP funding web page at www .oip .usdoi .qov/fundinq/solicitations .htm .
Provide Feedback to OJP on This Solicitatio n
To assist OJP in improving its application and award processes, we encourage applicants t oprovide feedback on this solicitation, the application submission process, and/or the applicatio nreview/peer review process . Feedback may be provided toOJ PSolicitationFeedback(a)usdoj .qov .•IMPORTANT :This email is for feedback and suggestions only . Replies are not sent from thi smailbox. If you have specific questions on any program or technical aspect of the solicitation ,you must directly contact the appropriate number or email listed on the front of this solicitatio ndocument. These contacts are provided to help ensure that you can directly reach an individua lwho can address your specific questions in a timely manner .
If you are interested in being a reviewer for other OJP grant applications, please email you rresume to oippeerreview(a~lmbps .com .The OJP Solicitation Feedback email account canno tforward your resume .Note :Neither you nor anyone else from your organization can be a pee rreviewer in a competition in which you or your organization have submitted an application .
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Application Checklis t
FY 2013 Justice and Mental Health Collaboration Progra m
This application checklist has been created to assist in developing an application .
Eligibility Requirement :Applicant is a state, unit of local government, Indian tribe, or tribal organization .Proposal demonstrates that project is a collaboration between a criminal justice agenc yand a mental health agency .The federal amount requested is within the allowable limit(s) of : Category 1 : $50,000 ;
Category 2 : $250,000 ; or Category 3 : $200,000 .
What an Application Should Include :Application for Federal Assistance (SF-424) (see page 17 )Program Abstract (see page 17 )Program Narrative* (see page 18 )Budget Detail Worksheet' (see page 19 )Budget Narrative* (see page 19 )Disclosure of Lobbying Activities (SF-LLL) (see page 28 )Indirect Cost Rate Agreement Of applicable) (see page 20)Tribal Authorizing Resolution (if applicable) (see page 20 )Project Timeline (see page 20 )•Applicant Disclosure of Pending Applications (see page 20 )Memorandum/Letters of Support (see page 20 )Other Standard Forms as applicable (see page 20), including :Accounting System and Financial Capability Questionnaire (if applicable )
*These elements are the basic minimum requirements for applications . Applications that do no tinclude these elements shall neither proceed to peer review nor receive further consideration b yBJA.
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EXHIBIT B
JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM GRAN T
MEMORANDUM OF UNDERSTANDIN G
Exhibit B
CONTRACT PERFORMANCE TERM S
1.Business Tax & License . Contractor must have a valid City of San Luis Obispo business license & ta x
certificate prior to execution of the contract . Additional information regarding the City's business tax
program may be obtained by calling (805) 781-7134 .
2.Ability to Perform. Contractor warrants that it possesses, or has arranged through subcontracts, all capital
and other equipment, labor, materials, and licenses necessary to carry out and complete the work hereunde r
in compliance with any and all federal, state, county, city, and special district laws, ordinances, an d
regulations .
3.Laws to be Observed . Contractor shall keep itself fully informed of and shall observe and comply with al l
applicable state and federal laws and county and City of San Luis Obispo ordinances, regulations an d
adopted codes during its performance of the work .
4.
Permits and Licenses . Contractor shall procure all permits and licenses, pay all charges and fees, and giv e
all notices necessary .
5.
Safety Provisions . Contractor shall conform to the rules and regulations pertaining to safety established b y
OSHA and the California Division of Industrial Safety .
6.Public and Employee Safety. Whenever Contractor's operations create a condition hazardous to the publi c
or City employees, it shall, at its expense and without cost to the City, furnish, erect and maintain suc h
fences, temporary railings, barricades, lights, signs and other devices and take such other protectiv e
measures as are necessary to prevent accidents or damage or injury to the public and employees .
7.Preservation of City Property . Contractor shall provide and install suitable safeguards, approved by th e
City, to protect City property from injury or damage . If City property is injured or damaged as a result o f
Contractor's operations, it shall be replaced or restored at Contractor's expense . The facilities shall b e
replaced or restored to a condition as good as when the Contractor began work .
8.Immigration Act of 1986 . Contractor warrants on behalf of itself and all sub-contractors engaged for th e
performance of this work that only persons authorized to work in the United States pursuant to th e
Immigration Reform and Control Act of 1986 and other applicable laws shall be employed in th e
performance of the work hereunder .
9.Contractor Non-Discrimination . In the performance of this work, Contractor agrees that it will no t
engage in, nor permit such sub-contractors as it may employ, to engage in discrimination in employment o f
persons because of age, race, color, sex, national origin or ancestry, sexual orientation, or religion of suc h
persons.
10.Work Delays. Should Contractor be obstructed or delayed in the work requ ired to be done hereunder by
changes in the work or by any default, act, or omission of the City, or by strikes, fire, earthquake, or an y
other Act of God, or by the inability to obtain materials, equipment, or labor due to federal governmen t
restrictions arising out of defense or war programs, then the time of completion may, at the City's sol e
option, be extended for such periods as may be agreed upon by the City and the Contractor.
11.
Inspection .Contractor shall furnish City with every reasonable opportunity for City to ascertain that th e
services of Contractor are being performed in accordance with the requirements and intentions of thi s
contract . All work done and all materials furnished, if any, shall be subject to the City's inspection an d
C4-40
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JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM GRAN T
MEMORANDUM OF UNDERSTANDIN G
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approval . The inspection of such work shall not relieve Contractor of any of its obligations to fulfill it s
contract requirements .
12.
Audit . The City shall have the option of inspecting and/or auditing all records and other written materials
used by Contractor.
13.Interests of Contractor. Contractor covenants that it presently has no interest, and shall not acquire an y
interest direct or ind irect or otherwise, which would conflict in any manner or degree with the performanc e
of the work hereunder . Contractor further covenants that, in the performance of this work, no sub -
contractor or person having such an interest shall be employed . Contractor certifies that no one who has o r
will have any fmancial interest in performing this work is an officer or employee of the City . It is hereby
expressly agreed that, in the performance of the work hereunder, Contractor shall at all times be deemed a n
independent contractor and not an agent or employee of the City .
14.Hold Harmless and Indemnification .Contractor agrees to defend,indemni, protect and hold the City
and its agents, officers and employees harmless from and against any and all claims asserted or liabilityestablished for damages or injuries to any person or property, including injury to Contractor's
employees, agents or officers which arise from or are connected with or are caused or claimed to b ecaused by the acts or omissions of Contractor, and its agents, officers or employees, in performing th ework or services herein, and all expenses of investigating and defending against same; provided,
however, that Contractor's duty to indemnity, and hold harmless shall not include any claims or liabilit yarising from the established sole negligence or willful misconduct of the City, its agents, officers o remployees.
15.
Contract Assignment . Contractor shall not assign, transfer, convey or otherwise dispose of the contract, o r
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its right, title or interest, or its power to execute such a contract to any individual or business entity of an y
kind without the previous written consent of the City .
16.Termination . If, during the term of the contract, the City determines that Contractor is not faithfull y
abiding by any term or condition contained herein, the City may notify Contractor in writing of such defec t
or failure to perform; which notice must give Contractor a 10 (ten) calendar day notice of time thereafter i n
which to perform said work or cure the deficiency .
If Contractor has not performed the work or cured the deficiency within the ten days specified in the notice ,
such shall constitute a breach of the contract and the City may terminate the contract immediately by writte n
notice to Contractor to said effect. Thereafter, neither party shall have any further duties, obligations ,
responsibilities or rights under the contract .
Either party may terminate this Agreement upon providing ten (10) day written notice to the other party o f
its intent to terminate the Agreement. Paragraph 20 shall survive termination of this Agreement .
17.Ownership of Materials. All original drawings, plan documents and other materials prepared by or i n
possession of Contractor as part of the work or services under these specifications shall become th e
permanent property of the City, and shall be delivered to the City upon demand .
18.Release of Reports and Information . Any reports, information, data, or other material given to, prepare d
by or assembled by Contractor as part of the work or services under these specifications shall be th e
property of City, and shall not be made available to any individual or organization by Contractor withou t
the prior written approval of the City .
19.
Insurance. Contractor shall procure and maintain for the duration of the contract insurance against claim s
for injuries to persons or damages to property that may arise from or in connection with the performance o f
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the work hereunder by Contractor,its agents, representatives,employees or sub-contractors .
a .Minimum scope of insurance .Coverage shall be at least as broad as :
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Exhibit B :Contract Performance Terns
Page B-2
••Insurance Services Office Commercial General Liability coverage (occurrence form C G
0001, or the exact equivalent).
•Insurance Services Office form number CA 0001 covering Automobile Liability, code 1
(any auto).
•Workers' Compensation insurance as required by the State of California and Employer's
Liability Insurance .
•Errors and Omissions Liability insurance as appropriate to Contractor's profession .
b .
Minhnum limits of insurance.Contractor shall maintain limits no less than :
•General Liability: $1,000,000 per occur rence for bodily injury, personal injury an d
property damage . If Commercial General Liability or other form with a general aggregat e
limit is used, either the general aggregate limit shall apply separately to thi s
project/location or the general aggregate limit shall be twice the requ ired occurrenc e
limit.
•Automobile Liability : $1,000,000 per accident for bodily injury and property damage . I f
contractor owns no vehicles, this requirement may be satisfied by a non-owned auto
endorsement to the general liability policy described above .
•Employer's Liability : $1,000,000 per accident for bodily injury or disease .
•Errors and Omissions Liability : $1,000,000 per occurrence.
c.Deductibles and self-insured retentions .Any deductibles or self-insured retentions must b e
declared to and approved by the City . At the option of the City, either : the insurer shall reduce o r
eliminate such deductibles or self-insured retentions as respects the City, its officers, officials ,
employees and volunteers ; or Contractor shall procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses .
d.Other insurance provisions .The general liability and automobile liability policies are to contain ,
or be endorsed to contain, the following provisions :
•The City, its officers, officials, employees, agents and volunteers are to be covered a s
insureds as respects : liability arising out of activities performed by or on behalf o f
Contractor, products and completed operations of Contractor ; premises owned, occupie d
or used by Contractor, or automobiles owned, leased, hired or borrowed by Contractor .
The coverage shall contain no special limitations on the scope of protection afforded t o
the City, its officers, official, employees, agents or volunteers .
•For any claims related to this project, Contractor's insurance coverage shall be primar y
insurance as respects the City, its officers, officials, employees, agents and volunteers .
Any insurance or self-insurance maintained by the City, its officers, officials, employees ,
agents or volunteers shall be excess of Contractor's insurance and shall not contribute
with it.
.Any failure to comply with reporting or other provisions of the policies includin g
breaches of warranties shall not affect coverage provided to the City, its officers, officials ,
employees, agents or volunteers .
•Contractor's insurance shall apply separately to each insured against whom claim is mad e
or suit is brought, except with respect to the limits of the insurer's liability .
•Each insurance policy required by this clause shall be endorsed to state that coverag e
shall not be suspended, voided, canceled by either party, reduced in coverage or in limit s
except after thirty (30) days' prior written notice by certified mail, return receip t
requested, has been given to the City .
e .Acceptability of insurers .Insurance is to be placed with insurers with a current A.M . Best's rating
of no less than A: VII unless otherwise acceptable to the Risk Manager .
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Exhibit B :Contract Performance Terms
Page B 4
•f.Verification of coverage.Contractor shall furnish the City with a certificate of insurance showing
maintenance of the required insurance coverage . Original endorsements effecting general liabilit y
coverage required by this clause must also be provided. The endorsements are to be signed by a
person authorized by that insurer to bind coverage on its behalf . All endorsements are to b e
received and approved by the City before work commences . However, failure to do so shall no t
operate as a waiver of these insurance requirements .
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FY 2013 Justice & Mental Health Collaborativ e
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SectionA.Statementof theProblem
I.Population of Focus:The Behavioral Health Response Collaborative (BHRC) is a partnershi p
between the City of San Luis Obispo Police Department (SLOPD), Transitions-Mental Healt h
Association (TMHA) a non-profit agency providing mental health services to the community ,
and San Luis Obispo County Behavioral Health Department (BHD). The proposal is a Category
2 : Planning & Implementation project, and is designed to address an escalating homeles s
problem in the City of San Luis Obispo, focusing on a clear link between homelessness an d
mental illness . Eligible participants are adults who :
Have been diagnosed as having a mental illness or co-occurring mental health an d
substance abuse disorders ; and
■Have faced, are facing, or could face criminal charges for a misdemeanor or felon y
that is a nonviolent offense ; and
•Are currently homeless or transient .
The rationale for this focus is demonstrated by local statistics and community mandates :
The Community Action Partnership of San Luis Obispo County (CAPSLO) report s
that from 2009-2012, the number of unduplicated homeless clients using the City o f
San Luis Obispo's homeless shelter rose by 45%, and the number of those adults wh o
self-reported mental disabilities nearly doubled, rising by 94%.
•CAPSLO also reports a total homeless population for the City of San Luis Obispo i n
2012 as 1,592 . Of those children and adults, 40% (or 637) are categorized a s
individuals constrained by mental illness, addiction or both who are unable to acces s
or sustain involvement in available services . They are also defined as those that hav e
been homeless for 2 .5 years or longer.
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San Luis Obispo County BHD's newly formed Adult Treatment Court Collaborativ e
(ATCC) services misdemeanor and felony criminal offenders within the county . Al l
of the program participants have co-occurring disorders (mental health and substanc e
use disorders), and at least half are women . Of the 27 current clients in ATCC, 17 (or
63%) are homeless or residing in sober living environments because where they wer e
residing was not healthy for their recovery .
■The San Luis Obispo County Mental Health Services Act Community Services an d
Supports Plan was first created in November 2005 as part of the State's Mental Healt h
Services Act (Proposition 63). At that time, the County conducted extensive outreac h
to consumers, family members, and community stakeholders . More than 1,000 peopl e
with mental illness or family members participated in the public planning process . Th e
•plan has been updated annually, and the community consistently identifie s
Homelessness as the Number One priority issue among Adults with Mental Illness .
From April through September 2012, nearly 30% of all police calls for service i n
Downtown San Luis Obispo were directly related to the general homeless population ,
a total of 816 separate incidents in a six-month period .
2.Problems With Current Response :The priority of BHRC will be the initial response of la w
enforcement. The program addresses two problems identified by collaborators and stakeholders :
a) Lack of Coordination/Collaboration .Generally speaking, law enforcement and servic e
providers work in parallel to each other, and not nearly enough in tandem . When SLOP D
officers respond to calls about homeless and transient individuals, they make quick fiel d
assessments and either : 1) arrest the individual, resulting in jail overcrowding ; apply for 72-hour
•detention for evaluation and treatment at County Behavioral Health inpatient unit, a costl y
2 oft
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San Luis Obispo 1 Sonce Clepaartmen`f
FY 2013 Justice & Mental Health Collaborativ e
BJA-2013-3495 : Planning & Implementatio n
alternative ; or release them with a written citation or a warning, potentially prolonging
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community problems . The police have limited ability to make referrals to other behaviora l
health services, and there are no organic linkages and follow-up services to individuals wh o
might be hospitalized . Traditional police methods, misinformation, and a lack of sensitivity b y
law enforcement cause fear and frustration for consumers and their families . At the same time ,
an effective local service like TMHA's Homeless Outreach Team receives 60% of calls an d
referrals from other mental health professionals, but less than 20% from law enforcement .
b) Delayed Services .Often the opportunity to help homeless clients is lost because of th e
protracted timeframe it takes to out-source or refer them to service providers . Every intercep t
point within the Sequential Intercept Model is an opportunity to lose momentum, lose th e
imperative for participation, and allow the potential client to fall through the cracks . Access t o
services, point of contact, meeting pre-requirements for services, and assessments for level of
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need do not occur regularly at first response . A similar problem is reported by both the Adul t
Treatment Court Collaborative and San Luis Obispo County's Behavioral Health Treatmen t
Court (BHTC). A potential client will only be offered intensive outpatient treatment service s
post-arrest and post-plea, once they have endured a months-long process of jail time, cour t
referral, and probation . At present, there is no mechan ism to regularly circumvent the detention-
and-courts sequence . This is compounded by the effects of 2011 California legislation AB 109 ,
which shifted responsibility from the state to local level for supervising people convicted o f
certain felony crimes . This essentially realigned the problem of overcrowding from the stat e
prison level to the local level . As a result, San Luis Obispo county jails are releasing individual s
much sooner, and the overall caseload for probation and parole has been critically impacted . An
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•immediate consequence is that more and more members of the Target Population fall through th e
gaps of the system, and are never offered the services that would give them the most benefit .
3.Proposed Intervention Point :The consensus of the collaborating agencies is a more effectiv e
delivery of mental health services requires a focused improvement on Intercept 1 : Law
Enforcement Response . The crux of this effort will partner a special SLOPD Community Action
Team (CAT) with a Forensic Outreach Worker from TMHA's Homeless Outreach Team .
Working in tandem, this Behavioral Health Response Team (BHRT) will :
Identify homeless mentally ill adults in the community and build a rapport of trust an d
advocacy . Assist identified clients in accessing appropriate services and housing .
•Recognize clients in psychiatric crisis or emotional distress and teach appropriate copin g
and conflict resolution skills . Provide counseling and emotional support .
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Complete program paperwork including individual client files, evaluating and chartin g
client progress, service plans, admission/ discharge paperwork, and Medi-Cal billing .
•Consult, collaborate and communicate with San Luis Obispo County BHD, TMHA, an d
other treatment agencies to meet client and program objectives .
•Provide case management for participating members of the target population includin g
coordinating and monitoring the activities of the individual treatment team ; assume
primary responsibility for developing, writing, implementing, evaluating and revisin g
treatment goals and plans ; adhering to all required reporting requirements ; and provid e
one-on-one support to clients as needed .
■Assist clients in learning about substance abuse and treatment options open to them suc h
as A .A . and other support groups . Refer for co-occurring disorder treatment as needed.
•Assume the role of advocate in all aspects of clients' needs and goals .
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4.Related Agency Programs &Services :a) SLOPD Community Action Team (CAT):The CAT
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is a newly formed police response team that will be staffed, receive Crisis Intervention Tea m
(CIT) Training, and be activated in 2013 .The two-officer team will work 4 days a week, 1 0
hours a day ;2-4 additional officers will receive CIT Training and be available for backup on
days when the CAT is off-duty . The CAT will identify problems and crime trends tha t
negatively impact the quality of life for residents, business owners and visitors to the City of Sa n
Luis Obispo . It is anticipated that 15-20%of CAT time will be devoted to the Behavioral Healt h
Response Collaborative . Duties relevant to this program include : identify trends and addres s
concerns regarding the transient population ; coordinate with the City Transient Task Force, loca l
homeless outreach groups, and mental health services ; develop a caseload of frequent contact s
and criminal offenders ; work closely with City Park Rangers to locate and identify individual s
living in campgrounds, vehicles and other illegal locations ; and provide consultation, education
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and training to SLOPD with regard to the transient and mentally ill population .
b) TMHA's Homeless Outreach Team (HOT): HOT is funded by California's Mental Healt h
Services Act (Proposition 63),which awarded over $250,000 to the County of San Luis Obisp o
to conduct outreach to the homeless community . HOT makes regular visits to city and count y
homeless shelters, day centers, and also known "camp sites ." HOT conducts on-site, first -
response assessment and engagement for homeless individuals with mental illness and co -
occurring disorders . The team provides three levels of services/engagement which a client ca n
choose to accept . The first is basic help, assisting the client in procuring such necessities a s
clothes, food, or shelter .150 clients are contacted at this level annually . Level Two engage s
clients who elect to receive services through San Luis Obispo County Mental Health . HOT
handles the necessary assessments and state Mental Health forms, along with continuous Case
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•Management and support . 30 clients are treated at this level annually . Finally, 10 clients enter
the Full Sery ice Partnership (FSP) program each year . FSP provides 24/7 intensive community -
based wrap around services that include : Supportive care, case management, and rehabilitativ e
mental health services ; regular appointments with psychiatrists and other mental health staff ;
access to medical services ; highly individualized treatment planning and goal setting ; vocational
and educational opportunities ; assistance with finding and securing housing ; development o f
independent living skills ; and co-occurring disorder support groups when necessary .
c)Adult Treatment Court Collaborative (ATCC):ATCC began operations in 2012 with a three -
year grant from the Substance Abuse and Mental Health Services Administration (SAMHSA).
ATCC is designed to expand and enhance the treatment program for adults within the Behaviora l
Health Treatment Court (BHTC), with an emphasis on misdemeanor and felony crimina l
•offenders with co-occurring disorders (mental health and substance use disorders). Per the
program design, at least half the clients are women . ATCC is a partnership among San Lui s
Obispo County BHD, the Superior Court of San Luis Obispo, the Department of Probation, an d
local stakeholders . ATCC coordinates between the BHTC and other existing treatment courts to
prevent co-occurring disorder individuals from falling between the cracks . Over the course o f
the three-year grant period, the number of participants served with enhanced intensive outpatien t
co-occurring treatment services will be 156 . Services provided by the program includ e
Behavioral Health specific treatment, Co-occurring Disorders specific treatment, Traum a
focused treatment sessions, Sober Living Environment residential care (as indicated b y
participant individualized assessment), Drug testing, and case management . Successfu l
participants achieve and sustain a lifestyle of sobriety and recovery, including learning skills t o
•better manage their lives . This, in turn, has led to a decrease in criminal recidivism and a
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decreased impact on the criminal justice and behavioral health care systems .
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5.Necessary Components :To provide the target population with adequate options and access t o
services at the First Intercept point (Law Enforcement), funding is required to :
1.Expand the HOT by adding 1 .0 FTE Forensic Outreach Worker who will be paired with th e
CAT to respond in tandem to homeless and transient individuals . The Forensic Outreach
Worker will provide behavioral health evaluation and screening expertise, case management ,
and be a continuous contact person for all participating clients .
2.Expand the availability of ATCC Intensive Outpatient Services by adding one .20 FTE
Mental Health Therapist and one .20 FTE Drug and Alcohol Specialist . Following a 3-mont h
period of project planning and a Trial Run, services will be made available to qualifyin g
clients who can accept them without enduring incarceration, probation, and court mandates .
3.Expand SLOPD's records management to track clients from response to program completion .
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6.Description of Geographic Area :The City of San Luis Obispo, California, a population o f
roughly 45,000, is located midway between San Francisco and Los Angeles on the Central Coas t
of California . It is the county seat of San Luis Obispo County (population 265,297), and is th e
ideal size to demonstrate impactful outcomes under this collaborative grant .
Section B . Project Design&Implementatio n
1 .Planning Efforts :The collaborating agencies have met over the last two months to discuss th e
opportunity for greater coordination between law enforcement and mental health servic e
provision . Two objectives emerged, relevant to this grant notice : 1) Plan and create la w
enforcement strategies to provide response options that are tailored to the needs of people wit h
mental illnesses ; and 2) Expand programs that promote public safety and health by providin g
appropriate services for multisystem-involved individuals with mental illnesses or co-occurring
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•mental health and substance abuse disorders . The collaborative determined the 24-month gran t
period will begin with a 3-month Test Run for the newly formed BHRT . Regular assessment by
the collaborators, and feedback from consumers and stakeholders will help fine-tune the process .
2.Law Enforcement Response –Training &Protocols :
a) Crisis Intervention Team Training :Adapted from the successful Memphis Model, this is a 32 -
hour class that covers major disorders, trauma response, suicidology, and best practices for firs t
responders . CIT has a dedicated focus on the crimogenic needs of individuals with menta l
illness and co-occurring disorders, and facilitates the necessary adjustment law enforcement mus t
make from a traditional police response to a more humane treatment of individuals with menta l
illness . Some of the benefits of CIT are : crisis response is immediate ; arrests and use of forc e
decrease; underserved consumers are identified by officers and provided with care ; patient
•violence and use of restraints in the ER decreases ; officers are better educated in verbal de -
escalation techniques ; officer's injuries during crisis events will decline ; less "victimless" crim e
arrests ; and cost savings to the city . Outcome research has shown CIT to be effective in
providing very efficient crisis response times ; increasing jail diversion among those with menta l
illness ; and improving the likelihood of treatment continuity with community based providers .
b) Response Protocols :Calls to SLOPD about transient or homeless individuals will regularly b e
referred to the BHRT . If the CAT is not on duty, backup officers with CIT training will respond .
In the event that other SLOPD officers must respond, they will assess the individual and, whe n
appropriate, make a referral to the BHRT for follow-up . During Intercept 1, BHRT will
administer a basic Mental Health status exam that will include life skills assessment ,
vulnerability index, and risk assessment . At the same time, the team will assess any immediat e
•social needs . A typical BHRT response will result in expected outcomes that range from a
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potential client accepting Mental Health services and triggering a full assessment and screenin g
process ; to a denial of services which might lead to arrest (also potentially leading to services); t o
a warning or written citation and dismissal which will still result in a Field Report being opened .
3.Direct Services :a) Analysis of Target Population —While the BHRT will respond to polic e
calls and referrals regarding homeless and transient individuals, services funded directly by thi s
grant will be provided to the target population described in Section A . In addition, at least 50 %
of those clients who enter services provided by the ATCC will be women .
Based on recent SLOPD statistics, we estimate that the newly formed BHRT will respond t o
over 2,000 calls over the 24 month grant period . Not all of those individuals will have menta l
health or substance abuse problems, and many will outright reject the offer of services . W e
project that the number of target population directly served by this grant over 24 months will be :
•400 clients receiving preliminary services (basic need) and referrals ;
50 clients becoming open cases through San Luis Obispo County Behavioral Health ;
•25 clients receiving FSP Services through the Homeless Outreach Team ; an d
•18 clients receiving ATCC Intensive Outpatient Co-occurring Disorders treatment service s
The BHRT will conduct initial assessments and screenings in their first response to measur e
level of need and intensity . Subsequent screenings will determine those individuals who ar e
eligible for services provided directly by this grant . Those screenings will include establishe d
best practices GAIN-SS (Global Appraisal of Individual Needs) and a modified version of th e
California Outcomes Measurement System (CalOMS).
b) Responsibilities of Collaborating Agencies :The provision of services to the target populatio n
will remain the province of San Luis Obispo County BHD and TMHA . SLOPD and TMHA wil l
collaborate on the BHRT, sharing responsibility for response, assessment, and referrals t o
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•existing recovery support services in the community . SLOPD will be responsible for all recor d
keeping and the continuity of data, which will begin with first response . All parties wil l
participate in monthly City of San Luis Obispo Forensic Coordination Team meetings whic h
focus on best responses and strategies for repeat offenders who require services .
c)Staffing Plan :CAT is a special assignment, and has been presented in memorandum form to
the Police Officer's Association . All officers were able to apply, and two will be selected b y
SLOPD Staff based on performance record, yearly evaluations, and an interview process . Th e
two officers comprising CAT will attend CIT training in October 2013, and that training wil l
continue to be offered to officers who provide backup for CAT .
Members of TMHA's Homeless Outreach Team receive new employee orientation, Suicid e
Awareness training, Mental Health First Aid, CPR, First Aid, and basic Mental Health
•Awareness and Stigma Reduction training . To create greater collaboration with the CAT, the y
will also receive Crisis Intervention Team training .
All San Luis Obispo County BHD staff involved with ATCC have extensive experienc e
working with individuals with mental health and substance use disorders and implementin g
programs providing recovery support for those individuals . Staff have an extensive
understanding of outpatient treatment, drug court procedures and best practice, and hav e
implemented those skills in a multicultural and multi-linguistic environment . All staff have
experience with homeless populations and working with criminal justice clientele .
d) Role of Consumers :TMHA has 4 clients in Peer Positions within the Full Service Partnershi p
program, and two of these individuals are on the Homeless Outreach Team . Along with being
able to give important feedback on the program, they will work with consumers to solici t
•evaluations and recommendations . Both TMHA and ATCC solicit client input through a n
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anonymous Client Satisfaction Survey that rates various components of the program . Thes e
surveys are compiled annually by TMHA, and on a quarterly basis by BHD .
e) Evidence-based Treatment and Support Practices :The Homeless Outreach Team is closely
modeled on AB2034, a State of California initiative that is considered a best practice and wa s
sited as a model program in the President's New Freedom Commission Report . AB2034 was
defunded by the state in 2007, but demonstrated a remarkable effectiveness and ability to reduc e
institutional costs for its participants . A report of the Californ ia Mental Health Director s
Association (March 2009) found there were significant reductions in hospitalizations ,
incarcerations and homelessness, as specified in Table 1 .
TABLE 1 : AB2034 OUTCOME STATISTICS : 2001-200 7
•67 .90% decrease in the number of participants in psychiatric hospital s
64 .6% decrease in the number of hospital day s
•74 .92% decrease in the number of participants incarcerate d
67 .75% decrease in the number of incarceration s
•81 .25% decrease in the number of incarceration day s
71 .71% increase in the number of participants employed part-tim e
•43 .48% increase in the number of persons engaged in educational activit y
HOT currently employs such acknowledged best practices as Wellness Management & Recover y
(WMR), Recovery Anonymous, Peer to Peer, In Your Own Voice, Road to Recovery, Supporte d
Employment, and Full Service Partnership (FSP), which is similar to Assertive Communit y
Treatment (ACT) in philosophy, service delivery structure, and multidisciplinary components .
The ATCC's intensive outpatient co-occurring treatment services include :
Illness Management and Recovery (IMR):Most of the research on IMR has focused o n
persons with schizophrenia, a prevalent disorder being treated in this proposal (Psychiatri c
Services, 2002). There is research literature on the efficacy of the various interventions of IM R
on other diagnostic populations, particularly Bipolar disorder (CIMH, website).
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FY 2013 Justice & Mental Health Collaborativ e
BJA-2013-3495 : Planning & Implementatio n
•Integrated Dual Disorders Treatment (IDDT):Most evidence for this practice is foun d
for adults, with a wide range of ages studied primarily ages 18 — 55, both male and female .
IDDT has most evidence focused on patients with dual disorders—mental illness (schizophrenia ,
bipolar, or depression) and substance abuse or dependence .
Seeking Safety has shown positive results in a variety of settings, reducing both trauma
related symptoms and substance use (Najavits, 2002). Findings from a not yet published study ,
funded by SAMHSA, "Women with Co-Occurring Disorders Violence Study," also foun d
positive results for trauma informed treatment . This four-site study saw reductions in mental
health symptoms and substance use indicators .
J) Accountability :The BHRT will have a weekly meeting with the rest of the Homeless Outreac h
Team to discuss protocols and open cases . Once a week, the Forensic Outreach Worker wil l
•meet with their TMHA HOT Supervisor to discuss cases, strategy, plan development, an d
outcomes . SLOPD has an annual evaluation process, and a staff Sergeant will supervise th e
CAT and oversee that grant goals and community goals are being met . San Luis Obispo County
BHD will provide periodic reports on progress achieved and barriers encountered within ATCC .
SectionC .Capabilities and Competencie s
I .Capacity of Collaborators :San Luis Police Department (SLOPD) is the lead agency of this
grant proposal . SLOPD has 82 .5 full time employees, 57 of whom are sworn peace officers .
SLOPD has managed multiple grants within their Office of Traffic Safety and Alcohol Beverag e
Control, as well as a federal grant for Enforcement of Underage Drinking Laws . The mission o f
SLOPD is to maintain a safe city by working in partnership with the community to protect lif e
and property, prevent and reduce crime, and improve the quality of life in neighborhoods whil e
•preserving the rights of all through a commitment to Service, Pride, and Integrity .
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FY 2013 Justice & Mental Health Collaborativ e
BJA-2013-3495 : Planning & Implementatio n
Transitions-Mental Health Association (TMHA) is a community based, private non-profit
human services agency . Since 1980, TMHA has developed and operated residential, vocational ,
and day rehabilitation programs in San Luis Obispo and Northern Santa Barbara Counties fo r
psychiatrically disabled adults, homeless disabled adults, and at-risk youth . TMHA service s
include Mental Health Services Act (MHSA) Full Service Partnerships, mental health housing
and treatment programs, vocational services, homeless services, case management, socia l
rehabilitation programs, wellness centers, support groups, public outreach and education an d
family advocacy services . TMHA is a member in good standing of the California Association o f
Psychosocial Rehabilitation Agencies and the International Association of Psychosocia l
Rehabilitation Services . In 2012, TMHA served 3,985 clients and/or family members .
San Luis Obispo County Behavioral Health Department (BHD), lead agency in the ATCC, i s
a public health, non-profit, certified treatment provider for inpatient and outpatient mental healt h
and drug and alcohol treatment services in the State of California . BHD has provide d
developmentally based services to individuals of all ages as well as specialized family-base d
treatment sery ices for over twenty-five years . In addition to outpatient treatment services, BH D
maintains a continuum of care for the SLO community ranging from prevention activities t o
public policy education and advocacy for local decision-makers . Training in family dynamics ,
gender specific needs and cultural awareness, strength-based practices, and stages of change ha s
been ongoing and the division is committed to training staff in Best Practices for serving adults ,
youth and families . BHD includes both Drug and Alcohol Services and Mental Health services .
2.Project Structure and Activities :Separate Memorandum of Understandings will address th e
cooperative structure for the Behavioral Health Response Collaborative . An enclosed Projec t
Timeline will detail project goals, related objectives, and expected completion dates .
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San Luis Obispo Yo Ice'17epartiri
FY 2013 Justice & Mental Health Collaborativ e
BJA-2013-3495 : Planning & Implementatio n
•3.Potential Barriers to Implementation &Subsequent Strategies :a) Decreased Incentive :
Currently, services offered by ATCC and BHTC are mandated through terms of a client's
probation. In bypassing this step, we potentially lose the impact of a court mandate . However ,
we believe we gain far more by offering services at the critical time of response, and providin g
them as an attractive alternative to incarceration and the judicial system .
b)Size versus Capacity :Simply put, this is a small solution to a huge problem . Nevertheless, i t
is a proactive first step that is both expandable locally and replicable throughout California .
c)Linguistic Barriers :This will be minimized by the presence of bilingual staff and th e
availability of bilingual written materials .
Section D . Data Collection Plan&Outcome Measure s
1.Data Collection :SLOPD uses Spillman as its Records Management System (RMS) an d
•
Computer Aided Dispatch (CAD) to track, capture and disseminate calls for sery ice an d
statistical data . The system captures name, property, written reports and a variety of data fo r
easy retrieval and analysis . The system will be configured on the front-end to capture pre-
specified data for this program, and can subsequently prepare user reports to quantify
information, evaluate trends, and summarize events . SLOPD will initiate each file in thi s
manner, and TMHA's Forensic Outreach Worker will track each case and coordinate with th e
San Luis Obispo County BHD to provide SLOPD with ongoing data that will observe all HIPA A
regulations regarding the accessing and sharing of information. While such data will protect an
individual's identity, statistically it will track modified demographics from the Homeles s
Management Information System (HMIS) for all clients, as well as State tracking forms from th e
Department of Mental Health for clients receiving higher level services .
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FY 2013 Justice & Mental Health Collaborativ e
BJA-2013-3495 : Planning & Implementatio n
2.Performance Measures :Table 2 indicates the outcomes that will be tracked via the Data
•
Collection Plan in measuring the success of the Behavioral Health Response Collaborative .
TABLE 2 :PERFORMANCE MEASURE S
•Percent increase in the number of police service calls involving persons with mental illness that wer e
responded to by specially trained officers .
Number of people receiving field screenings for mental illness .
Average amount of time participants are confined to a jail, prison, or hospital due to mental health crisis .
Percent of participants successfully completing alternative sentencing or diversion from prosecution programs .
•The rate of recidivism for participants in alternative sentencing or diversion from prosecution programs .
•Recidivism rate of participants completing alternative sentencing or diversion programs .
Number of people treated for mental illness, substance abuse, or co-occurring disorders .
Number of people receiving employment, education, or housing services .
Percent of people obtaining and maintaining employment after receiving services .
•Percent of people obtaining and maintaining housing after receiving services .
Section E . Plan for Measuring Program Succes s
1.Stakeholders :The BHRC will regularly analyze input from such stakeholders as the San Lui s
Obispo City Council, the Downtown Association, the Transient Task Force, the Fire Department ,
Parks & Recreation Employees, and members of the community . All comments related to the
Homeless Population in the City of San Luis Obispo and the new response by local enforcement
will be considered as success is not only measured statistically but by community support .
2.Long Term Support :It is anticipated that ATCC will be absorbed by the BHTC once the 3 -
year SAMHSA grant elapses in 2014, funded primarily under the Affordable Care Act . The
CAT and CIT training will continue to be sustained by the City of San Luis Obispo an d
California's Mental Health Services Act . The Forensic Outreach Worker may potentially receiv e
partial funding from California's Mental Health Services Act . After two years o f
implementation, the role of Forensic Outreach Worker may be reduced to Case Manager, wit h
more experienced CAT officers able to handle greater responsibility on first response.
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BUDGET DETAIL WORKSHEET r+uac .ninet IL c
aa~.5kk
BUDGET CATEGOR Y
.A . PERSONNEL
Forensic Outreach Position (Annual salary rate)52,150 53,454 105,60 4
Mental Health Therapist (.20 FTE; annual salary)8,869 11,825 20,694
Drug and Alcohol Specialist (.20 FTE ; annual salary)8,373 11,163 19,536
Community Action Team Officer s
(.15 FTE for 2 officers)29,559 29,559 59,118 In-kind Contribution
Sub-total Personnel 204,952
B . BENEFITS
Forensic Outreach Positio n
Employers FICA (6 .2%)3,233 3,314 6,54 7
Employers Medical (1 .45%)756 775 1,53 1
Unemployment Tax (1 .5%)773 802 1,575
Health Insurance 8,556 8,556 17,11 2
Dental Insurance 444 444 888
Retirement (5%)2,608 2,673 5,28 1
Worker's Compensation Insurance (2 .086%)1,083 1,110 2,193
Mental Health Therapist
FICA (6 .2%)550 733 1,283
Social Security (1 .45%)129 171 300
Retirement 2,861 3,815 6,676
Unemployment Tax 9 12 2 1
Workers Compensation 495 659 1,154
Medical 1,864 1,864 3,728
Drug and Alcohol Specialist
FICA (6 .2%)519 692 1,21 1
Social Security (1 .45%)121 162 28 3
Retirement 2,702 3,601 6,303
Unemployment Tax 8 11 1 9
Workers Compensation 467 623 1,090
Medical 1,864 1,864 3,728
Community Action Team Police Officers (x2)
PERS Retirement (42 .16%)13,086 13,656 26,743 In-kind Contributio n
Health Insurance 4,597 4,597 9,194 In-kind Contributio n
Unemployement (0 .4%)118 118 236 In-kind Contributio n
Medicare (1 .45%)450 450 900 In-kind Contributio n
Holiday Pay (5%)1,478 1,478 2,956 In-kind Contributio n
Sub-total Benefits 100,953
Total Personnel & Benefits 305,905
C . TRAVEL
Grantee Orientation Meeting - Washington D .C .
(3 staff for 2 dy meeting, includes lodging, per diem, flight)4,700 0 4,70 0
BJA Sponsored National Meeting - Washington D .C .
(2 staff for 3 dy meeting, includes lodging, per diem, flight)3,800 0 3,80 0
Total Travel 8,50 0
D . EQUIPMEN Te
Data Collection Plan (5% of Federal Funds Requested)11,631 0 11,63 1
Total Equipment 11,63 1
E . SUPPLIES A rn
BUDGET DETAIL WORKSHEET Attadl 1 I let It 2
ear TotatCost Notes.
Furniture and Equipment 1,000 1,00 0
Office Supplies (Estimated at $83 per month annually)1,000 1,000 2,00 0
Total Supplies 4,00 0
F . CONSTRUCTION 0 0 0
IG .CONSULTANTS 0 0 0
H . OTHER COSTS
Recreation/Client Exp . (Est. at $250 per month per year)3,000 3,300 6,30 0
Telephone ($41 .66 per month per year)500 500 1,00 0
Insurance (annual cost)500 500 1,00 0
Vehicle Operating/Travel (Est . at $83 - $88 monthly)1,000 1,065 2,06 5
Advertising/Pre-Employment 500 500 1,00 0
Staff Development/Training 1,000 1,000 2,00 0
Total Other Costs 13,36 5
I . INDIRECT COSTS 0 0 0
2,000
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TOTAL Federal Request Amount 244,253
TOTAL Non-Federal Amount (In-Kind Contribution)99,148
•Total Project Costs 343,401
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C4-6 0
Grimes, Maeve RECEIVE D
Gesell, Steve
Tuesday, April 02, 2013 4 :11 PM
To:Grimes, Maeve; Goodwin, Heathe r
Subject FW: C-4: Grant for TMHA case manager s
Importance:High
APR 0 2 201 3
SLO CITY CLER K
COUNCIL MEETING .41/2//3
ITEM NO .:cf
The questions answered below were generally incorporated in the Council Correspondence memo submitted . However ,
since this response came from a citizen, I'm sending in the event we need to include it as public correspondence .
Stephen Gesel l
San Luis Obispo Police Chie f
1042 Walnut Street
San Luis Obispo, CA 9340 1
(805) 781-702 0
Original Message
Jill Bolster-White [mailto :Jbw@t-mha .orgj
Tuesday, April 02, 2013 5 :47 A M
To : Ashbaugh, Joh n
Cc : Gesell, Steve; Lichtig, Kati e
Subject : Re : C-4 : Grant for TMHA case manager s
Hello John ,
In partial answer to your questions : this grant will give us more people in the field and thus more time to work wit h
people who are candidates for mental health services (whether they are program resistant or not - the potential menta l
health diagnosis Is our guiding principle) and thus the candidates would have to ultimately accept a diagnosis and
treatment. What our staff have found in working with candidates over time (sometimes it takes months and months t o
develop a relationship and trust) is that introducing the idea of treatment and the benefits that accompany it (SS I
income, housing, employment) successfully encourages folks to accept help .
I am not certain if submitting program recipients to HMIS was contemplated but our HUD- funded Transitional Homeles s
Housing Program utilizes HMIS and thus we have access to the system . I will check with Joe Madsen .
The County's HSOC was not involved with this grant and that is primarily because the turnaround time to write an d
coordinate it was very tight and everyone worked quickly to get it completed and submitted .
The County was involved in developing this project and I don't know what the Behavioral Health Department's
mitment is beyond the grant funding . What I DO know is that the department is working to develop more resource s
rving people who are homeless and mentally ill and all eyes are on MHSA funding levels to see how those demand s
be met .
1
And now, our fingers are crossed and I hope to hear we get funded !
On Apr 1, 2013, at 9 :53 AM, "Ashbaugh, John"<jashbaug@slocity .org>wrote :
> With respect to this proposed grant, I have several questions :
>
> 1)Can we expect that the new staff workers supported by this grant will be able to get to some of those homeles s
persons we now describe as "program resistant" ("will-nots")? Could they be expected to work with homeless who ar e
not willing to accept a diagnosis and disability assessment? When a homeless person is identified as a loitering offender ,
for example - but refuses to accept mental health assessment or services - will this grant enable us to do anythin g
different from what we do now- I .e ., maybe arrest them and book them under applicable ordinances, then release the m
when a fine is paid or time served? (Prime example : "Marilyn")
> 2)will these clients be entered into the HMIS?
> 3)Has the County's Homeless Services Oversight Council reviewed and "signed off" on this grant ?
> 4)can we expect that the County will continue to fund these services even after the DOJ Grant runs out, in two years ,
if it is successful? Who will decide this ?
> Overall, the new team seems like a good idea . Even if the grant is not awarded, it seems to be something we should b e
doing ...
>
> Thanks ,
> John B . Ashbaug h
> San Luis Obispo City Council
2
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—rkemvE o
APR 02 201 3
'Wail council memoRanOu CIfCLERK
DATE :
April 2, 2013
CORRE S
AGENDA
PONDENC E
TO :
City Council
Date Item #
FROM :
Steve Gesell, Chief of Police
Keith Storton, Captain
VIA :
Katie Lichtig, City Manage r
SUBJECT : Questions from Councilman Ashbaugh
On 4/1/2013 Police Chief Steve Gesell received inquiries pertaining to the Justice and Menta l
Health Collaboration Grant from Councilmember Ashbaugh . The topic is a consent item on th e
4/2/13 Council Agenda . Captain Storton provided answers to the following questions .
Can we expect that the new staff workers supported by this grant will be able work wit h
the population described as "program resistant" or "will-nots"?
The grant specifically addresses the "program resistant" and those that tend to circulate throug h
the criminal justice system .
Could they be expected to work with persons who are not willing to accept a diagnosis an d
disability assessment ?
The intent of the grant program would provide a level of service and communication between
law enforcement and social service entities that would literally "walk" a client though th e
program . Often there is more of a "hand off' from one agency to the next with no real continuou s
line of site on the subject being contacted or treated . The desire would be that all the entitie s
involved would provide directed and intensified one on one service towards the client with a n
eventual goal of self-sufficiency . We would use existing treatment programs, housing programs ,
mental health court, and other enforcement tools, but with a more focused and directed intent .
The grant would allow these entities to concentrate solely on this select group . Ultimately, th e
client will need to have a desire to create change, however, the intensified approach ca n
hopefully create a better atmosphere for success .
Will these clients be entered into the HMIS ?
The police department does not have access or use HMIS . There is specific statistical data tha t
will need to be captured to meet the requirements of the grant . SLOPD will collect and track thi s
data in its current records management system. Raw data will be shared amongst the program
team to meet the grant requirements but it will kept in a way as to not compromise confidentia l
or medically sensitive information .
Insert Report Title Page 2
Has the County's Homeless Services Oversight Committee received and "signed oft' o n
this grant ?
The grant is specific to the City of San Luis Obispo as we are the sponsoring grant entity . There
has been no "sign-off' by HSOC, however, THMA and Behavioral Health have been intimately
involved with the grant writing and conceptual process of the program . There is a great deal o f
crossover in services and many of the stakeholders who are regularly involved in seekin g
solutions and providing help are aware of the grant and its intentions .
Can we expect that the County will continue to fund these services even after the DO J
Grant runs out, in two years, if it is successful? Who will decide this ?
The grant is good for two years . There is a component of the grant where potentially, if we fin d
ourselves successful, we can apply for additional funds to carry the program on for another two
years . If we are not successful or find additional funds are not available to us we will need to
reassess and decide the best way to move forward .
•
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