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Home My WebLink About04-16-2013 agendai council aGenb a C I T Y O F S A N L U I S O B I S P O C I T Y H A L L ,9 9 0 P A L M S T R E E T Tuesday, April 16, 201 3 CALL TO ORDER :Mayor Jan Mar x ROLL CALL :Council Members John Ashbaugh, Dan Carpenter, Vic e Mayor Kathy Smith, and Mayor Jan Marx PUBLIC COMMENT ON CLOSED SESSION ITE M CLOSED SESSION APN's 052-271-007 ; 070-241-013 ; 070-271-013 ; 073-321-008 ; 073-341-003 ; 073-341-028 Negotiating Parties : City of San Luis Obispo :Katie Lichtig, Michael Codron , J . Christine Dietrick, Robert A . Hil l Miossi Brothers La Cuesta Ranchi, Inc .:Gabriel Miossi, Kathy Henderson , Sam Garkovic h Negotiations :Direction regarding price and terms fo r potential acquisition Adjourn to Regular Meeting of April 16, 201 3 5 :00 PM SPECIAL MEETING Council Hearing Roo m 990 Palm Street •CONFERENCE REGARDING PROPERTY NEGOTIATION S Pursuant to Government Code § 54956 .8 Properties : • Council Agenda Tuesday, April 16, 2013 • 6 :00 p.m .REGULAR MEETING Council Chambe r 990 Palm Stree t CALL TO ORDER :Mayor Jan Mar x Council Members John Ashbaugh, Dan Carpenter, Vic e Mayor Kathy Smith, and Mayor Jan Mar x PLEDGE OF ALLEGIANCE :Council Member Carpente r ROLL CALL : REPORT FROM CLOSED SESSION -(DIETRICK) PRESENTATION S PROCLAMATION — BIKE MONTH —(MARX — 5 MINUTES ) PROCLAMATION – ARBOR DAY –(MARX – 5 MINUTES ) PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total ) The Council welcomes your input . You may address the Council by completing a speaker slip an d giving it to the City Clerk prior to the meeting . At this time, you may address the Council on items tha t are not on the agenda . Time limit is three minutes . State law does not allow the Council to discuss o r take action on issues not on the agenda, except that members of the Council or staff may briefl y respond to statements made or questions posed by persons exercising their public testimony right s (Gov . Code Sec . 54954 .2). Staff may be asked to follow up on such items . Staff reports and othe r written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 4 of City Hall . CONSENT AGEND A A member of the public may request the Council to pull an item for discussion . Pulled items shal l be heard at the close of the Consent Agenda unless a majority of the Council chooses anothe r time . The public may comment on any and all items on the Consent Agenda within the three minute time limit . CI .MINUTES OF TUESDAY, MARCH 19, 2013 AND APRIL 2, 2013 . (CODRON/KENNEDY GRIMES ) RECOMMENDATION : Waive oral reading and approve as presented . 2 Council Agenda Tuesday, April 16, 201 3 C2.ECONOMIC DEVELOPMENT STRATEGIC PLAN IMPLEMENTATION :INFRASTRUCTURE FINANCING ANALYSIS .(CODRON/CLARK ) RECOMMENDATION : 1) Authorize the issuance of a Request For Proposal (RFP) fo rconsulting services to undertake an infrastructure financing analysis, to include a serie s of study sessions with the City Council on available financing options and the City'scurrent impact fee program ; and 2) Authorize the City Manager to execute a nagreement of up to $60,000 designated for appropriation from the 2012-13 budget toperform the study . C3.POLICE PATROL MARKED UTILITY VEHICLE REPLACEMENT ,SPECIFICATION NO . 91190 .(GRIGSBY/SCHMIDT/BOCHUM ) RECOMMENDATION : 1) Approve the Police Patrol Utility Vehicle Replacement capita lproject, Specification No . 91190, and the transfer of $49,900 from the Flee tReplacement Fund balance . 2) Approve the use of Cooperative Purchasin gAgreement with National Joint Powers Alliance (NJPA) Contract #102811-NAF throug h National Auto Fleet Group, effective January 18, 2012, for the purchase of one (1 )Police Patrol Utility Vehicle . 3) Authorize the Finance Director to execute a purchas eorder to National Auto Fleet Group of Watsonville, California in the amount o f $33,202 .33 for one (1) Ford Interceptor Police Patrol Utility vehicle, Specification No .91190 . 4) Authorize the Finance Director to execute a purchase order to 10-8 Retrofit ,• Inc . of Ontario California in the amount of $12,171 .83 for the installation of Code-3Equipment for a total of one (1) Ford Interceptor Police Patrol Utility Vehicle ,Specification No . 91190 . 5) Authorize the surplus designation of the Police Patro lUtility Vehicle, Fleet Asset No . 1101 by sale, auction, trade-in or other method i naccordance with the City's policies and procedures as prescribed in the Financia lManagement Manual Section 405-L and 480 . C4.FIRE BATTALION CHIEF COMMAND VEHICLE REPLACEMENT .SPECIFICATION NO . 91172 .(GRIGSBY/SCHMIDT/BOCHUM ) RECOMMENDATION : 1) Approve the use of Cooperative Purchasing Agreement wit hNational Joint Powers Alliance (NJPA) Contract #102811-NAF through National Aut ofleet, effective January 18, 2012, for the purchase of the Fire Battalion Chief Comman dVehicle replacement, Specification No . 91172 2) Approve the use and transfer o f$36,100 from the Fleet Completed Projects account to the project account in support o fthis vehicle replacement and equipment acquisition . 3) Authorize the Finance Directo rto execute a purchase order to National Auto Fleet Group in the amount of $45,957 .49for the purchase of one (1) 2013 Chevrolet Suburban 4- Wheel Drive 2500 Commercia lvehicle, including taxes, and delivery . 4) Authorize the Finance Director to execute asole source purchase order to Emergency Vehicle Group in the amount of $48,464 .6 1for the purchase and installation of Code-3 emergency response equipment an daccessories. • 3 Council Agenda Tuesday, April 16, 2013 •C5.MARSH STREET PARKING GARAGE PAINTING, SPECIFICATION NO . 91173 .(GRIGSBY/MCGUIRE ) RECOMMENDATION : 1) Approve Plans and Special Provisions for "Marsh Stree t Parking Garage Painting, Specification 91173 ." 2) Authorize staff to advertise for bid s and authorize the City Manager to award the contract if the lowest responsible bidder i s within the Engineer's Estimate of $150,000 . 3) Approve the transfer of $25,000 fro m the project's construction management account to the construction account . C6.RAILROAD SAFETY TRAIL HATHWAY TO TAFT, SPECIFICATIO N NO .91110 .(GRIGSBYNAN BEVEREN ) RECOMMENDATION : 1) Approve Plans and Special Provisions for Railroad Safet y Trail Hathway to Taft, Specification No . 91110 . 2) Approve the transfer of $246,000 into the construction phase of the project account : $106,000 from the Railroad Safet y Trail Phase 4 project account and $140,000 from the Sewer Collection Syste m Improvements master account . 3) Authorize staff to advertise for bids and authoriz e the City Manager to award the contract if the lowest responsible bid is within th e Engineer's Estimate of $360,000 . C7.SLO TRANSIT NEW FREEDOMS GRANT FUNDING .(GRIGSBY/WEBSTER ) RECOMMENDATION : 1) Adopt a resolution by the City Council of the City of San Lui s Obispo authorizing the Director of Public Works or his designee to : a) Submit a n application for additional New Freedoms Cycle 7 grant funding . b) Execute current an d future applications on behalf of the City of San Luis Obispo with the Californi a Department of Transportation to aid in the financing of capital/operatin g assistance/mobility management projects pursuant to Section 5317 of the Federa l Transit Act (FTA C 9045 .1), as amended . c) Execute and file all current and future certification of assurances, contracts or agreements or any other document required b y the Califomia Department of Transportation d) Submit and approve requests fo r reimbursement of funds from the Department for the Section 5317 project/s and t o provide additional information as the Department may require in connection wit h applications for Section 5317 projects . C8.SLO TRANSIT CAL-EMA SAFETY &SECURITY GRANT, SPECIFICATIO N NO . 91198 .(GRIGSBY/WEBSTER ) RECOMMENDATION : 1) Appropriate $54,561 in California Emergency Managemen t Agency Safety and Security grant funds after funding has been received and approv e the Automatic Passenger Counting (APC) capital project, Specification No . 91198, fo r the purchase of APC and related safety and security equipment . 2) Adopt a resolutio n by the City Council of the City of San Luis Obispo authorizing the City Public Work s Director or his designee to submit necessary grant paperwork and other require d information necessary to program Transit System Safety, Security and Disaste r Response Account program funds with the California Emergency Management Agency . • • 4 Council Agenda Tuesday, April 16, 201 3 • 3) Authorize the Finance Director to award contracts and execute Purchase Orders fo rbus automatic passenger counting and related safety and security equipment i naccordance with the City procurement policy if costs are within the budgeted amounts . PUBLIC HEARING S PHI .TREE ORDINANCE AND TREE COMMITTEE BYLAW REVISIONS .(GRIGSBY/COMBS/LYNCH — 20 MINUTES ) RECOMMENDATION : 1) Introduce an ordinance revising Chapter 12 .24 Tre eRegulations of the Municipal Code . 2) Approve a resolution modifying the Tre eCommittee Bylaws . STUDY SESSION ITEM S SS1 .CONSIDER THE COMMUNITY DEVELOPMENT DEPARTMENT SORGANIZATIONAL ASSESSMENT AND STRATEGIC ACTION PLAN .(JOHNSON/BETZ — 90 MINUTES ) • RECOMMENDATION : As recommended by the Planning Commission, receive and fil ethe 2013 Community Development Department Organizational Assessment an dStrategic Action Plan . BUSINESS ITEM S BI .REVIEW AND ACCEPTANCE OF THE 2012 ANNUAL REPORT ON TH EGENERAL PLAN (GPI 12-13).(JOHNSON/DAVID — 30 MINUTES ) RECOMMENDATION : As recommended by the Planning Commission, receive and fil ethe 2012 Annual Report on the General Plan . COUNCIL LIAISON REPORTS (not to exceed 15 minutes ) Council Members report on conferences or other City activities . Time limit—3 minutes . COMMUNICATIONS (not to exceed 15 minutes ) At this time, any Council Member or the City Manager may ask a question for clarification, make a n announcement, or report briefly on his or her activities . In addition, subject to Council Policies an d Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direc t staff to place a matter of business on a future agenda . (Gov. Code Sec . 54954 .2 ) ADJOURN . 5 Council Agenda Tuesday, April 16, 201 3 City Council regular meetings are televised live on Charter Channel 20 . The City of San Luis Obispo is committed t o including the disabled in all of its services, programs, and activities . Telecommunications Device for the Deaf (805) 781-7410 . Please speak to the City Clerk prior to the meeting if you require a hearing amplification device . For more agenda information, cal l 781-7100 . Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 990 Palm Street, San Luis Obispo, during normal business hours . POSTING STATEMENT : I, Maeve Kennedy Grimes, City Clerk, do hereby certify that o n April 10, 2013, by 5 :00 p .m ., a true and correct copy of this agenda was posted on the bulleti n board outside City Hall, 990 Palm Street, San Luis Obispo, CA . Internet access to agendas and related material is available prior to Council Meetings at www .slocity.org. • • S 6