HomeMy WebLinkAbout04-04-07 PRC MinutesG:\ADMIN\Parks & Rec Commission\2007\Minutes\04.04.07 minutes.doc
Parks and Recreation Commission
MINUTES
Council Chambers, 990 Palm Street
Wednesday, April 4, 2007 7:00 p.m.
CALL TO ORDER Vice Chair Lemieux called the meeting to order at 7:01 p.m.
ROLL CALL: Vice Chair Jill Lemieux, Commissioners: Richard Kriet, Don Dollar, Rick
May, Bob Wolf, and Craig Kincaid
ABSENT:
STAFF: Director Betsy Kiser, Robin Perrin and Marti Reynolds
CONSIDERATION OF MINUTES:
The minutes from March 7, 2007 were approved as submitted. The minutes from February 7, 2007
were approved with minor amendments to page 1-3 to read:
“Sports Authority purchased Copelands and wants to donate $35,000 of which the City will
utilize $22,500 for a scoreboard, PA system, and a new backstop, with the remaining funds to
sponsor Cal Ripken youth baseball teams)
and page 1-4 to read:
“the Committee’s $20,000 designated grant contribution”
1. Public Comment
None.
2. Oaths of Office for New Members
City Clerk Audrey Hooper administered the Oath of Office for the three new commissioners: Rick
May, Bob Wolf and Craig Kincaid
3. Volunteer of the Month – Presentation of Plaques to Outgoing Members Knight, Griffin,
Clay, Kriet and Pyper
Vice Chair Lemieux presented plaques of appreciation to outgoing commissioners John Knight, Ty
Griffin, Gary Clay, Richard Kriet, and Bill Pyper, of which Kriet and Pyper were present to receive
them. Lemieux thanked each Commissioner individually for the special gifts they brought to the
commission: Knight for his much appreciated insight into open space; Griffin for believing in the
community and recruiting for commissioners; Clay for his dedication over his many years of service;
Kriet for the vast amount of knowledge and experience he brought to both the Parks & Recreation
Commission and Joint Use Commission; Pyper for all his assistance to her from the first day that she
came on board, for his long and dedicated service to the City, stating he will be particularly missed.
Director Kiser presented Don Dollar and his wife with an award from Neil Havlik, in recognition of
their generous donation of time and resources toward the procurement of the Brughelli open space
easement.
Parks and Recreation Commission – Agenda
April 4, 2007
Page 2 of 5
4. Election of Chair and Vice Chair - Lemieux
Nominations were taken for the positions of Chair and Vice Chair of the Parks and Recreation
Commission for 2007.
Motion (Wolf/May): To elect Jill Lemieux as Chair of the Parks and Recreation Commission
(6 yes: 0 no: 0 absent)
Motion (Craig/May): To elect Bob Wolf as Vice Chair of the Parks and Recreation Commission
(6 yes: 0 no: 0 absent)
5. Appointment to PRC Subcommittee Assignments – Kiser
Appointments were made to the various committees of the Parks and Recreation Commission, as
follows:
Tree Committee – Craig Kincaid
Open Space – Don Dollar
Joint Use Committee – Rick May
Jack House Committee – Bob Wolf
Golf - Jill Lemieux
Mayors Youth Task Force will remain unassigned for the time being.
Lemieux explained these subcommittees meet monthly. Open Space does not have formal meetings
and therefore the representative in this case serves as a liaison between the Natural Resource
Management program and the Commission.
Director Kiser explained that the function of the Mayor’s Youth Task Force is being reconsidered.
Commissioner Dollar suggested a liaison to Public Art much like that of Open Space for the purpose
of Commission input. Director Kiser explained that the Arts in Public Places Committee is a
subcommittee of the Arts Council with County wide representation. Kiser explained that she attends
those meetings as Director but that it is not a committee of the City. Currently, the PRC is involved
when a piece is proposed for a park. Director Kiser will meet with Commissioner Dollar to review the
Public Art Policies and Procedures that are currently in place and to discuss possible ways the
Commission can be involved with the Public Art process.
Parks and Recreation Commission – Agenda
April 4, 2007
Page 3 of 5
6. Annual Review of PRC By-laws – Kiser
Director Kiser discussed with Commissioners the PRC By-laws which were last approved June 7,
2006. The by-laws define procedures for voting, quorums, meeting conduct, election of officers,
attendance, and other aspects of Commission activity relative to monthly meetings. The by-laws
state that prior to May 1 in each odd numbered year, the by-laws shall be reviewed by the
Commission and any proposed changes submitted to the City Council for approval.
If no changes are proposed, a report of the review is submitted.
Based on the considerable effort put forth by the Commission to develop the by-laws, and the short
amount of time that has passed since they were approved, staff is not recommending any
amendments to the by-laws at this time, but Commissioners input is necessary.
Motion (Kriet/May) To approve the by-laws as presented with no changes or additions.
(6 yes: 0 no: 0 absent)
Staff will submit a report of the review to the City Clerk for presentation to City Council.
7. Annual Park Tour – date, time, interest - Kiser
Director Kiser briefly reviewed the sites selected for the last two annual Park Tours. The tour generally
includes a mix of open space, trails and park sites that are new, renovated or have proposed projects.
Commissioners discussed possible dates and times and preferred afternoon to morning. Therefore this
year’s Park Tour will be held the afternoon of Wednesday, July 11 ending with a BBQ dinner either at
the Laguna Lake Golf Course or the Jack House. Spouses or significant others are also invited to
attend the barbeque. Commissioners made suggestions for areas to be included on the tour, as follows:
Senior Center and related Major City Goal work program
Skatepark/Roller Hockey Rink
Brughelli property
Therapy Pool and related public art
Public Art (drive by from the bus)
Smaller parks that can also be driven by including Eto Park
Bob Jones Bikeway between Prado and LOVR
Highland and Bishop Peak to Climbing Rock to understand problems of explosive use of
Bishop Peak
Tennis courts at Islay Park (if there is an approved CIP)
Stockton Field for synthetic turf
Laguna Lake disc golf and CIP dredging with Barbara Lynch attending
Once finalized, the tour program will be developed and information distributed to members of the
PRC, the JUC and the Jack House Committee.
Parks and Recreation Commission – Agenda
April 4, 2007
Page 4 of 5
8. Staff Reports
Aquatics Supervisor Perrin distributed informational brochures to the Commissioners and presented a
PowerPoint presentation illustrating the construction of the new Therapy Pool at the Sinsheimer Swim
Center. The new pool replaces the Tot Pool which was donated by Rotary in 1985. Construction
began several weeks ago and is progressing nicely – the concrete has been poured and shade structure
moved. Pool will be approximately 4-1/2 feet at its deepest and around 90 degrees, which can be
adjusted depending on feedback after initial use.
Commissioners asked various questions regarding the lifeguard program and instruction classes.
Supervisor Perrin added that many of her employees begin working while high school age and
continue at the pool through their college years.
9. Director’s Report
Director Kiser briefed the Commission on the following projects:
May 5 is the SLOCAPRA Commissioner Training meeting at Hearst Castle. Anticipated
attendance must be given to Marti Reynolds by April 20. Commissioners will be notified of
those attending for carpooling possibilities.
Stockton Field renovation complete. Cal Ripken Youth Baseball donated manpower and
materials to expand the infield, install irrigation and construct new fencing in the outfield.
The scoreboard is to be in by April 20. Dan Sutton is working with Sports Authority on both
the scoreboard and the backstop.
Damon Garcia Sports Fields overflow parking lot lights have been installed. Project is now
complete.
SLO Stadium mediation with SLO Creative Mediation was successful. Currently waiting for
final dates to prepare permits. Next step will be for the JUC to evaluate the 2007 season and
review priority uses for next year.
CIP committee met and came up with final list for CAO to recommend to Council. P&R did
well in the initial round. Submitted two major city goals: 1) Senior center renovations
including parking lot study by outside consultant and study for new senior community center
facility (part of Public Works) and 2) the Roller Hockey Rink and Skatepark study and
renovations. These goals will be reviewed by Council next Tuesday, April 10.
Beeson Public Art RFP has been released with proposals due May 2. Family & friends
donated $10,000 in memory of Mr. Beeson and asked the City to match, which they did.
The art will be located in front of the Little Theatre. The theme for the piece is related to the
arts and disabilities, both areas which were dear to Mr. Beeson.
Perpetual Hope public art piece, located in Mitchell Park has been completed and will be
dedicated on May 3 at 12:30 pm.
There are 65 teams in adult softball. Futsol is up by 100 children for a total of 300 this year.
Track has 70 kids enrolled.
The Key Detail for Summer will arrive from the printers the end of the week
The New Times awarded the City with several Best of SLO awards related to Parks and
Recreation:
Parks and Recreation Commission – Agenda
April 4, 2007
Page 5 of 5
o Best Dog Park – Laguna Lake
o Best Community Gardens – the Jack House
o Runner up to Best use of Taxpayers Money (with the Bob Jones Bikeway winning
first)
10. Committee Reports
Commissioners provided the following reports:
Tree Committee – Dollar Joint Use Committee – Kriet
Mayors Youth Task Force – no report Jack House Committee – Lemieux
Open Space – Dollar Golf – no report
Commissioner Dollar reported on the Tree Committee’s vacancy which was filled by Katie
Thrasher. The City put in for $70,000 for assistance with the freeze damage.
Commissioner Dollar reported on Open Space. Funding for Open Space was restored and can be
used to leverage grants. Johnson Ranch is the next open space to have a Management Plan
developed for it. April 26th is the meeting at Meadow Park. Contact Neil Havlik or Don Dollar.
Commissioner Kriet reported on the Joint Use Committee’s meeting. The JUC approved funding
for the SLO Fire’s annual soccer tournament and Men’s Baseball for use of school district property
(as part of SLO Stadium use mitigation).
Commissioner Lemieux relayed information from the most recent Jack House meeting on March
14th where new members Kathi Settle and Bob Lewis were sworn in. Cal Poly students taught
docents how to care for the Jack House artifacts and treasures. Today the Manse on Marsh residents
will have a tea after the tour of the Jack House. Allen Settle and Dave Romero are the liaisons.
Director Kiser added that Rotary is interested in replacing the fencing as a community service
project. Lemieux added that Bob Gordon will be available to help replanting.
Commissioner Lemieux also reported that the Golf Course staff has requested eight new carts. The
current six carts have generated $17,000. Hole #3 design is complete and the City approved the new
bridge.
11. Communications
Commissioner Kriet asked for an update on the Wes Conner award. Director Kiser responded that the
criteria is in place and the award presentation will become part of the Volunteer Awards Banquet
program.
12. Adjourned
The meeting adjourned at 9:20 p.m. to the Parks and Recreation Commission meeting on May 2, 2007,
in the Council Hearing Room.
Approved by Parks and Recreation Commission on May 7, 2007.
_________/S/________________
Martha M.S. Reynolds
Supervisory Administrative Assistant