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Home My WebLink About02-03-10 PRC Minutes1-1 Parks and Recreation Commission MINUTES Council Hearing Room, 990 Palm Street San Luis Obispo, CA Wednesday, February 3, 2010, 7:00 p.m. CALL TO ORDER: Vice Chair Kincaid called the meeting to order at 7:00 p.m. ROLL CALL: Commissioners: Craig Kincaid, Gary Havas, David Hensinger, Ron Regier and Kylie Hatch ABSENT: Jill Lemieux, Steve Davis STAFF: Recreation Manager Linda Fitzgerald, Marti Reynolds, James Bremer CONSIDERATION OF MINUTES: MOTION: (Havas/Hatch) Approve the January 6, 2010 minutes as submitted. Approved: 5 yes: 2 no: 0 absent (Lemieux, Davis) 1. Public Comment None. 2. Volunteer(s) of the Month There was no Volunteer of the Month for February. 3. Naming of Santa Rosa Park Multi-Use Court – Kiser Recreation Manager Linda Fitzgerald provided background information to Commissioners. On January 19, 2010, Council directed staff to return to them with an agenda item naming the new facility at Santa Rosa Park the Hampian Hockey Rink in honor of the recently retired City Manager Ken Hampian. To be consistent with the City Policy for the Naming of Parks and Recreation Facilities, the Council wanted the Parks and Recreation Commission to be involved in the decision. Recreation Manager Fitzgerald gave examples of the significant contributions made by Ken Hampian and that he was instrumental in working with the YMCA to establish the roller hockey program for SLO youth. Commissioners discussed briefly and inquired about past examples of commemoration. MOTION: (Regier/Havas) Approve naming the Santa Rosa Park Multi-use Court the Hampian Hockey Rink and Multi-use Court in honor of Ken Hampian’s contributions to the City of San Luis Obispo and the Parks and Recreation Department during his tenure as City Manager. Approved: 5 yes: 0 no: 2 absent (Lemieux, Davis) Parks and Recreation Commission Minutes February 3, 2010 Page 2 of 4 1-2 4. Staff Report – Bremer Recreation Supervisor James Bremer gave a PowerPoint presentation on the Facility Reservation system. Illustrated were reservations via the website, tournaments and event use as well as individual requests, internal customer use (maintenance) and scheduling using the Safari software system. 5. Director’s Report– Fitzgerald Recreation Manager Fitzgerald gave the Director’s Report in Director Kiser’s absence and briefed the Commission on the following projects: • Reminded the PRC about the SLOCAPRA Commissioner’s Workshop on February 27 and to be sure that Supervising Administrative Assist. (SAA) Reynolds has been contacted. She will be sending in the registration form next week. • The Commission has funds ($1200) to send one (1) Commissioner to Palm Springs for the CPRS State Conference scheduled for March 10 -12, 2010. Commission members were to contact Recreation Manager Fitzgerald if interested. • The application deadline for Advisory Body recruitment closed the end of January. PRC will have 2 openings. Only 1 application was received whose primary interest is PRC, however some applicants were interested in a number of advisory bodies. • Based on public comment last month on the need for an accessible route into Sinsheimer Park from the Bicycle Safety Trail, staff from P&R and Public Works Transportation met with Ms. Furia and Mr. Carroll to discuss in greater detail. If the transportation grant is funded, Transportation Planner Peggy Mandeville is willing to work on a route that meets the needs of Mr. Carroll. The Joint Use Committee endorsed the transportation grant and the bike trail improvements through Sinsheimer Park at their December meeting. • Two new employees have joined the Parks & Recreation Department: John Macon, Recreation Supervisor – Children’s Services; and Casey Fodness, Teen Specialist • Rotary Community Garden progress – water line from condominium project complete; plans and specs submitted to Building on Monday for staff review and comment; workdays scheduled for March and April. • CIP Update: - Throop and Laguna Lake Park playgrounds out to bid late February - The playground renovation for Meadow Park is on schedule for May or June - Roller Hockey Rinks scheduled for ground breaking this week if weather permits - Sinsheimer playground back on track and about 3-4 months out; a community meeting will be scheduled in the spring - Plans for Santa Rosa restroom are near completion (PRC to review in March); however it will be summer before project goes out to bid, with completion 3 months later Parks and Recreation Commission Minutes February 3, 2010 Page 3 of 4 1-3 - Currently advertising for bids for the Rotary Section of the Bicycle Safety Trail and due February 18. The plan is to start the project in May, with completion 3-4 months later • Fundraising program with Running Warehouse and Plus 3 Network continues; thus far, $3,700 has been raised. • Still researching the Dog Off-leash Zones. Neighbors have been informed of delay. Hopefully, it will come before the PRC in April. • Commissioners were urged to send topics of concern or interest for the Parks Maintenance Supervisor to SAA Reynolds. 6. Committee Reports Commissioners provided the following reports: Tree Committee – Kincaid Joint Use Committee – Hensinger Youth Sports Association - Davis Jack House Committee – Hatch Open Space – Havas Golf – Regier Bicycle Committee – Havas Commissioner Kincaid reported on his recent attendance at the meeting of the Tree Committee. Tree removal applications were reviewed. A recent inventory reveals there are 18,000 trees in City parks and streets; the consultant doing the report will include species and location which will be available on a searchable database. Only three trees were lost in the most recent storm as opposed to 40 trees lost in October’s storm. Newly adopted tree regulations will be on the website. 67 sycamore trees were unfortunately topped in the Costco parking lot without management review; it will take considerable money and time to get them back to growth needed to follow Planning Commission plans. Addressed concerns of a Council member regarding ability of Tree Committee to make decisions on Public Works programs. Commissioner Davis was not present but Linda Fitzgerald gave Director Kiser’s report on the recent meeting of the Youth Sports Association. There is $20,837 in the treasury. New board members are: Todd Cooper will be serving as President, Jim Neville is Vice President and Staci Truelson is Secretary, Steve Davis will be serving as the member-at-large to fill the vacancy left when Bill Harvey passed away. Executive Board meets March 8; next YSA meeting is April 21. Yearly planning has been far more organized since the creation of the field matrix by Recreation Supervisor Bremer last year. This matrix illustrates traditional sports which are given first priority of use in season. YSA to determine the date for the Janssen Award presentation; either March 13 or April 25. Commissioner Havas did not meet with Natural Resources Manager Neil Havlik regarding Open Space issues but did report the last bridge at Johnson Ranch was completed and on which he helped with the decking. 3CMB had a trail workday at Stenner Springs where 75 volunteers were Parks and Recreation Commission Minutes February 3, 2010 Page 4 of 4 1-4 recruited via their email communication network. Commissioner Havas had nothing to report on the Bicycle Advisory Committee. Commissioner Hensinger did not attend the last meeting of the Joint Use Committee, so Recreation Manager Fitzgerald gave the report. The Committee approved the 2010 work program, the Facility Use Grant Program had an unspent $1500 which was reopened for the March grant cycle and a subcommittee appointed. Letters will be sent to known interested athletic organizations and funds distributed by the end of March. The stadium agreement has been signed however the Blues and Rattlers RFPs are due for renewal again this summer. The School District requested information on ranger patrol schedules; ranger patrols are done in return for a discount for school property leases. Commissioner Hatch did not attend the last meeting of the Jack House Committee but reported the Jack House is still closed for the season. Commissioner Regier reported on the Laguna Lake Golf Course, stating rounds were down 17% from last year. Revenue does not look as bad partly due to increased rates. The cell site is up. Staff has implemented some of the Best Practices on February 1 (off peak rate and unlimited play card). The new brochure was distributed to Commissioners and is being distributed to local hotels and the airport to attract new golfers. Southern California Golf Association will be rating and measuring the golf course using GPS on March 8; a report will be provided and on that day will have a free service kiosk to record scores and handicaps. A RFP will go out late February for a food and beverage concession with the intent to sell alcoholic beverages. Regier attended a meeting with the Women’s and Men’s Clubs about protecting the golf course for the future and looking at formulating strategies to present the best case for a long-term commitment; the group plans to approach the City Council at a later date. 7. Communications None. 8. Adjourned The meeting adjourned at 7:43 p.m. to the March 3, 2010 meeting of the Parks & Recreation Commission. Approved by the Parks and Recreation Commission on 03/03/10 (as amended). /Sgd/ ___________________________________________ Martha M.S. Reynolds, Supervising Administrative Assistant