HomeMy WebLinkAbout06-02-10 PRC Minutes1-1
Parks and Recreation Commission
MINUTES
Council Chambers, 990 Palm Street
San Luis Obispo, CA
Wednesday, June 2, 2010, 7:00 p.m.
CALL TO ORDER: Vice Chair Gary Havas called the meeting to order at 7:00 p.m.
ROLL CALL: Commissioners: Kylie Hatch, Steve Davis, Ron Regier, Jeff Whitener and
Gary Havas
ABSENT: Craig Kincaid, David Hensinger
STAFF: Director Betsy Kiser, Marti Reynolds, Sheridan Bohlken and Shelly
Stanwyck
CONSIDERATION OF MINUTES:
MOTION: (Hatch/Davis) Approve the May 5, 2010 minutes as submitted.
Approved: 5 yes: 0 no: 2 absent (Kincaid/Hensinger)
1. Public Comment
None.
2. Volunteer of the Month
The June volunteers of the month are Billy Heater and Rachel Moorse. Both Billy and Rachel
are Cal Poly students that have interned with the Parks and Recreation Department during the
Spring Quarter.
Bill interned with the Special Events and Skate Park division over the last 10 weeks working on
Monster Skate Contests, soliciting Triathlon donations, assisting with the Mother’s Day Concert
at the Jack House, and completing a massive volunteer database consolidation. Billy will
graduate this June, 2010 BA in Recreation, Parks, and Tourism Administration. He hopes to
have a career in municipal recreation. Billy has also volunteered for Special Olympics, Growing
Grounds, CRAVE wine festival, and for the City to Sea half marathon. He is a member of Kappa
Chi fraternity and was the social chair for 3 years. Billy also enjoys hiking in the open space and
playing city league softball.
Rachel interned with Ranger Services. She assisted with the Environment Education program
with the afterschool program, trail workdays and open space maintenance. Rachel thoroughly
enjoyed working with the afterschool program kids and also enjoyed the interactions she had
Parks and Recreation Commission Minutes
June 2, 2010
Page 2 of 6
1-2
with city employees and the public, learning new skills and doing something different every day.
Rachel will be graduating this June with a degree in Forestry and Natural Resources and a
concentration in Natural Resource Recreation. She hopes to gain employment with the Eldorado
National Forest teaching environmental education.
3. YMCA Agreement to Use Hampian Hockey Rink - Kiser
Conceptually approve the Use Agreement between the City of San Luis Obispo and the San Luis
Obispo County YMCA for use of the Hampian Hockey Rink.
First agreement established in 1996, which provided the Y with priority scheduling of facility in
return for court renovations and a sharing of maintenance and repair costs as a result of Y use. The
relationship between the organizations has been strong and successful. The 2007-09 Financial plan
allocated funding to expand the multi-use court to better meet the needs of the roller hockey
community. Once renovation began, it was apparent replacement was needed. The new hockey rink
is currently under construction.
Given it’s a new facility, Director Kiser explained the need for a new agreement that better reflects
the obligations of each organization. Director Kiser reviewed the terms and recommended entering
into five-year agreement. Once again, maintenance and repair costs will be shared.
The Assistant City Attorney reviewed the agreement.
Commissioners entered into discussion and inquired as to insurance, repairs, pre- and post- season
inspections.
MOTION: (Regier/Whitener) Approve the Use Agreement between the City of SLO and the
SLO County YMCA for use of the Hampian Hockey Rink.
Approved: 5 yes: 0 no: 2 absent (Kincaid/Hensinger)
4. Finalize 2010 Park Tour – Kiser
The Park Tour will be June 23, 2010, from 1 p.m. to 5 p.m. commencing at the Laguna Lake
Golf Course. Director Kiser asked Commissioners for additional thoughts from the last meeting
on potential parks, open spaces, facilities and amenities for inclusion in the 2010 Annual Park
Tour.
Commissioners requested Silveira field (as suggested by the Joint Use Committee). Director
Kiser noted Bowden Ranch and potentially Johnson Ranch would be removed from schedule in
the interest of time.
MOTION: (Hatch/Davis) Approve the May 5, 2010 minutes as submitted.
Approved: 5 yes: 0 no: 2 absent (Kincaid/Hensinger)
Parks and Recreation Commission Minutes
June 2, 2010
Page 3 of 6
1-3
5. Establish Sub-Committee to Develop Turf Field Goal Statement – Kiser
Appoint three Parks and Recreation Commissioners to serve on a subcommittee to develop a
goal statement regarding the development of turf field facilities. The subcommittee is to meet
two to three times between now and September at a time and location convenient for the
members. Staff will serve as support to the sub-committee and provide it with resources to assist
with goal development.
Director Kiser reported that during the May 5, 2010 Parks and Recreation Commission meeting,
Commissioners reviewed and discussed the results of the Damon Garcia turf field analysis
prepared by PRZ, a company specializing in turf condition. While ultimately the Commission
moved to support the continued low cost turf strengthening activities suggested by the PRZ
report, it did so with the caveat that staff should be looking for a long-term solution that would
allow the fields to handle the use that was initially desired and promised when the fields were
designed. Staff suggested that the Commission may want to consider crafting a goal statement
that would support the desire for more use in the long term that could be forwarded to Council
during the development of the FY 2011-12 Financial Plan. The commission decided to appoint a
three-person sub-committee to review sport turf options available to the City, develop a sport
turf goal statement, then bring back to the Commission for approval prior to the start of the
Financial plan process.
Commissioners discussed. Commissioner Regier suggested a group be composed of
Commissioners Whitener, Davis and himself.
Commissioner Whitener stated desire to send Council message that original decisions were a
mistake in his view and that with less money invested the end result would have been a field
available for more than 35 hours a week of use; now need to protect investment. Concerned that
enough has been learned from consultant to gain 60 hours a week of play.
Director Kiser explained creating more durable turf to withstand a little more use and that
Council will not do major allocation at this time. Discussed better time to allocate money and
staff time during budget meetings.
Assistant City Manager Stanwyck explained impact of presence at Council meetings and proper
form of identifying position with Commission. Explained goal statement most successful path at
this time and identify other priorities, gain feedback from users.
Vice Chair Havas called for those passionate on the subject to be on subcommittee and requested
motion.
MOTION: (Whitener/Regier) Form a subcommittee consisting of Commissioners Whitener,
Regier and Davis to explore and develop a goal statement regarding the development of turf field
facilities. Chair Kincaid to serve as alternate subcommittee member. The subcommittee will
meet two to three times between now and September at a time and location convenient for the
members.
Approved: 5 yes: 0 no: 2 absent (Kincaid/Hensinger)
Parks and Recreation Commission Minutes
June 2, 2010
Page 4 of 6
1-4
6. Staff Report – Bohlken
Recreation Supervisor Sheridan Bohlken reported on the Senior Center and the recent Evening at
Old Hollywood event. A social celebration had been desired to showcase the completion of the
kitchen remodel and parking lot at the senior center. Music was provided by the Pat Cormick
band “Quiet Knights”. Event was held in conjunction with Cal Poly’s Recreation, Parks and
Tourism Administration class who offered a great amount of assistance planning the event as
well as providing entertainment (ballroom dancing, movies, etc.). Supervisor Bohlken
acknowledged sincere appreciation to the Cal Poly class for their participation, noting the
success of the event was largely due to their help as well as the inspiration of the seniors.
Vice Chair Havas commended Supervisor Bohlken for her enthusiasm on the project.
7. Director’s Report – Kiser
Director Kiser introduced Assistant City Manager Shelly Stanwyck to Commissioners and
informed of the appointment of her Acting Director assignment for the Parks and Recreation
Department effective July 1. ACM Stanwyck addressed Commissioners and shared her
background information and experience while expressing her eagerness to begin the assignment.
Commissioners welcomed Stanwyck to the position.
Director Kiser then gave the Director’s Report and briefed the Commission on the following
projects:
• Laguna Lake Playground bids were opened yesterday and bids came in nice and low
again. Estimate was $60,000 and the low bid was $36,000 or $24,000 lower than
expected.
• Skate Park – Presented brick program to Good Morning SLO; plans and specs were
received from RRM Design; Planning Department is scheduling the Initial
Study/Environmental Review which is needed prior to taking to the ARC; will need to
complete a noise study, which will take place in late June.
• CIP Update:
- Throop will start construction June 22; Laguna Lake Park awarded – construction
by end of month
• - Meadow Park delayed; won’t get out to bid end of June, bidding in July, awarded
late July, construction in August
- Roller Hockey Rink to be completed end of July, maybe sooner
Parks and Recreation Commission Minutes
June 2, 2010
Page 5 of 6
1-5
• Council received the Golf Course Rate Review last night and decided not to implement
the fee increase this year due to the large reduction in rounds played last year.
• Staff has submitted the staff report to Council for the Pilot Off-leash Dog Zone and
Hours at Laguna Hills Park, which will be on the agenda on June 15. Since PRC review
and action on this issue in April, additional information has been received which has
caused staff to reconsider our position on the program and offer our recommendation to
deny the program: CJPIA does not support these parks; youth use the Park’s walkways
to get to the Middle School and the morning hours conflict with this use; we’ve heard
from many, many neighbors who are opposed to the program. Both the PRC’s and
staff’s recommendations will go forward to Council. Commissioners discussed and gave
response of general agreement.
• Rotary Community Garden completed with dedication scheduled for next Tuesday, June
8, at 5:30 p.m. at Meadow Park and invitations are out. Attendance encouraged.
Director Kiser questioned Commissioners on value of membership in California Parks and
Recreation Association and decided on subscription to Parks and Recreation Magazine in its
place.
8. Committee Reports
Commissioners provided the following reports:
Tree Committee – Hensinger Joint Use Committee – Whitener
Youth Sports Association - Davis Jack House Committee – Hatch
Open Space – Havas Golf – Regier
Bicycle Committee – Havas
Commissioner Hensinger was not present to report on the most recent meeting of the Tree
Committee.
Commissioner Davis reported there was no recent meeting of the Youth Sports Association in
the last month.
Commissioner Havas reported on most recent communications with Natural Resources Manager
Neil Havlik regarding Open Space issues including Froom Ranch and control of ridge given by
BLM, trail access, Johnson Ranch, South Hills delayed, Stenner Springs, USFS, Bootleg trails at
cerro San Luis and Irish Hills, East Side Conservation Plan, swap with County.
Commissioner Havas reported there was nothing to bring forward on the meeting of the Bicycle
Advisory Committee this month however Bike Month itself was a success.
Parks and Recreation Commission Minutes
June 2, 2010
Page 6 of 6
1-6
Commissioner Whitener reported on the most recent meeting of the Joint Use Committee stating
more locations including Silviera Field, Laguna Lake restrooms and dog park and the Jack
House gazebo were discussed for inclusion in the Park Tour. Also voted to hold the next regular
meeting of the JUC just prior to commencing the Park Tour – June 23 at 12:30 p.m., and then
cancel the regular July meeting.
Commissioner Hatch reported on the most recent meeting of the Jack House Committee and
events at the Jack House including gazebo, potentially setting up non-profit or ganization and
their role as well as that of the City’s. Successful Mother’s Day event, other funds may be
available via trust, many details to be worked out.
Commissioner Regier reported on the Laguna Lake Golf Course, stating Pro Shop roof contract
was awarded to Atascadero. Audobon certification in process, food and beverage concessioner is
Achievement House; final drawings and permits should be in place by June 15.
9. Communications
None.
10. Adjourned
The meeting adjourned at 8:10 p.m. to the June 23, 2010 Special meeting of the Parks & Recreation
Commission and Park Tour.
Approved by the Parks and Recreation Commission on August 4, 2010.
/sgd/
___________________________________________
Martha M.S. Reynolds, Supervising Administrative Assistant