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HomeMy WebLinkAbout08-04-10 PRC Minutes1-1 Parks and Recreation Commission MINUTES Council Chambers, 990 Palm Street San Luis Obispo, CA Wednesday, August 4, 2010, 7:00 p.m. CALL TO ORDER: Chair Craig Kincaid called the meeting to order at 7:00 p.m. ROLL CALL: Commissioners: Craig Kincaid, Gary Havas, David Hensinger, Kylie Hatch, Steve Davis, Ron Regier and Jeff Whitener ABSENT: None STAFF: Acting Director Shelly Stanwyck, Marti Reynolds, Barbara Lynch and Robin Perrin CONSIDERATION OF MINUTES: MOTION: (Hatch/Davis) Approve the June 2, 2010 minutes and June 23, 2010 Special Meeting minutes as submitted. Approved: 7 yes: 0 no: 0 absent 1. Public Comment None. 2. Volunteer of the Month The Ranger Services division of Parks and Recreation has had two outstanding volunteers over the last several months. John Hardy and Ivy Ku, both students at Cal Poly, have volunteered to satisfy internship requirements for their major, Environmental Management and Protection. Both John and Ivy have enjoyed meeting and working with the Ranger staff and immersing themselves in all things Ranger. From trail maintenance to Jr. Ranger Camp to homeless camp eradication, they’ve enjoyed it all. John also assisted in the construction of a shade structure at Ranger Headquarters and in the rescue of an injured hawk. Ivy also volunteered at the SLO Triathlon, assisting in the Transition area and event tear down. John is entering into his third year at Cal Poly. Originally from Lafayette, California, he enjoys hiking, surfing, camping and fishing in his free time. Ivy is entering into her senior year at Cal Poly and enjoys running, biking and gardening in her free time. Parks and Recreation Commission Minutes August 4, 2010 Page 2 of 5 1-2 It is with great appreciation that the Parks and Recreation Commission recognized John Hardy and Ivy Ku as the Volunteers of the Month. 3. Laguna Lake Update - Lynch City Engineer Barbara Lynch provided an update to the Commissioners on the history and progress of the Laguna Lake dredging project and responded to questions. Discussion focused on content of dredged material and estimated fill rate of the lake. 4. Meeting Time -Stanwyck Acting Director Stanwyck provided feedback to the Commission that she had received from several seniors and representatives of youth groups about the PRC’s meeting time. For them, the meeting start time of 7:00PM was simply too late in the evening. The suggestion was made that the meeting time be moved to 5:30 to better accommodate seniors and children who may want to attend. The Commission discussed this idea and all members agreed that an earlier time would be reasonable to provide the public better opportunity to participate MOTION: (Whitener/Havas) Amend the Bylaws of the PRC to 5:30 p.m. on the first Wednesday of every month with the understanding that the Bylaw amendment will be effective at the October 6, 2010 meeting if Council approves the amendment. Approved: 7 yes: 0 no: 0 absent 5. Staff Report – Perrin Recreation Supervisor Robin Perrin gave an update to the Commission on the SLO Swim Center. Since it was the fiscal year end she reported on the Aquatics budget with particular focus on annual revenue comparisons. Commissioners inquired about preventive maintenance program, water quality, water polo schedule during the closure and suit spinner equipment. Acting Director Stanwyck discussed impacts of pool closures on users and suggested the PRC identifying fund raising opportunities at the pool for community. 6. Director’s Report – Stanwyck Acting Director Stanwyck gave the Director’s Report and briefed the Commission on the following projects: a. Throop Park Playground replacement complete, Tot Lot is open, swings will be available for use as soon as contractor meets required standards for wood chip depth b. Laguna Lake Playground construction proceeding on time; expect completion in September. Parks and Recreation Commission Minutes August 4, 2010 Page 3 of 5 1-3 c. Skate Park – Staff continues to fund raise. Two events coming up: i. August 22 - Jack House Rock the House. Free concert with food and beverages provided by Dunbar Brewing. All proceeds from sales will be donated to the skate park along with the proceeds of the cruiser bike raffle. ii. August 31, 7:00 pm - Palm Theatre, pre-release screening of the newest Emerica skate video. Eli Stein (Coalition) secured the film. iii. Memorial brick for family of recent train accident victim iv. Prop 84 Grant - expect to receive status notification from the State in September d. Roller Hockey Rink - completion this month; YMCA hosting tournament Labor Day Weekend. Dedication and ribbon cutting on September 29 at 3:30 p.m. e. Golf Fees - Council adopted a resolution holding fees at the 2009 rate f. Froom Ranch has been acquired; escrow closed on July 27. Staff has begun work planning trails and outlining areas for mitigation; will be opening as soon as possible with a loop off of existing trail first. g. Parking agreement with SESLOC - time to renew staff has been in conversations with SESLOC. h. SLO Triathlon Notes - 320 participants were from out of the County. This year there were 30 participants from out of state; nine from Utah, four from Florida, two from Washington, two from Oregon, three from Texas, three from Virginia, one from Arizona, two from New Mexico, two from Nevada, one from Kansas and one from North Carolina. There was a group of about 20 from Visalia and 25 from Temecula. Close to 50 employees worked the event and over 200 volunteers. The Kiwanis De Tolosa put on a BBQ and Seniors from the Senior Center stuffed all the race packets. Truly a "Community Event." 7. Committee Reports Commission Whitener reported on the meeting that he and Commissioners, Davis and Regier had at the request of the PRC on the topic of the Damon Garcia fields and needed resources. The Subcommittee will craft a statement for the PRC’s review. At this time, the Subcommittee feels strongly that the existing fields fall short of the community need and fall short of the needs that they were intended to address. Commissioners provided the following reports: Tree Committee – Hensinger Joint Use Committee – Whitener Youth Sports Association - Davis Jack House Committee – Hatch Open Space – Havas Golf – Regier Bicycle Committee – Havas Commissioner Hensinger reported on the most recent meeting of the Tree Committee including Parks and Recreation Commission Minutes August 4, 2010 Page 4 of 5 1-4 information on Arbor Day 2011. Commissioner Davis reported on the most recent (quarterly) meeting of the Youth Sports Association. Some items tabled until next meeting due to low attendance by affiliates. Commissioner Havas reported on his most recent communications with Natural Resources Manager Neil Havlik regarding Open Space issues including Froom Ranch, South Hills trail completion, Righetti Hill trail and FASTA course. Commissioner Havas reported he did not attend the most recent meeting of the Bicycle Advisory Committee. Commissioner Whitener reported on the Joint Use Committee’s last meeting just prior to the Park Tour. Due to low attendance, Priorities for Use will be further discussed August 24. Commissioner Hatch reported on the most recent meeting of the Jack House Committee and events at the Jack House including discussion on forming of foundation group and subcommittee review. Commissioner Regier did not have a report on the Laguna Lake Golf Course. Acting Director Stanwyck reported on completion of pro shop roof, conversations with concessioner regarding its permit applications and possible technology equipment relocation. Commissioner Kincaid inquired as to rating and distance listing at the Course. 8. Communications Acting Director Stanwyck asked that Commissioners forward to her any future Agenda items. 9. Adjourned The meeting adjourned at 8:30 p.m. to the September 1, 2010 regular meeting of the Parks & Recreation Commission Approved by the Parks and Recreation Commission on September 1, 2010. /SGD/ ___________________________________________ Martha M.S. Reynolds, Supervising Administrative Assistant