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Home My WebLink About11-03-10 PRC Minutes1-1 Parks and Recreation Commission MINUTES Council Chambers, 990 Palm Street San Luis Obispo, CA Wednesday, November 3, 2010, 5:30 p.m. CALL TO ORDER: Chair Craig Kincaid called the meeting to order at 5:30 p.m. ROLL CALL: Commissioners: Craig Kincaid, Gary Havas, Steve Davis, Ron Regier, David Hensinger, Kylie Hatch and Jeff Whitener ABSENT: None STAFF: Acting Director Shelly Stanwyck, Marti Reynolds and Neil Havlik CONSIDERATION OF MINUTES: MOTION: (Havas/Whitener) Approve the October 6, 2010 minutes as submitted. Approved: 6 yes: 0 no: 1 absent (Hatch) 1. Public Comment None. 2. Volunteer of the Month The November Volunteers of the Month are the Downtown Association’s Design Committee for their hard-work and dedication to the Box Art public art program. Design Committee Members Are: Stephen Patrick, Pam Seeley, Bob Seeley, Landy Fike, Julie Towery, Karen Kile, Jackie Crane, Bruce Fraser and Lynn Hessler. The idea to create a utility box mural program was born at a Downtown Association Design Committee meeting. Committee members were passionate and energetic to make such a program come to life in SLO. That energy and excitement spurred a tour of a similar program in Ventura as well as collaborating with the City’s Public Art Program. From there as they say “the rest is history” … kindly referred to the fastest public art program ever, committee members were hard at work to make this project come to fruition. From reviewing and providing input on project information, to researching paint products – the Design Committee was involved each step of the way. In addition, battling record temperatures, committee members handed out walking maps, staffed the information and children’s booths and provided additional support to the artists during the Box Art Festival. A heartfelt thank you to the Design Committee; the Box Art program would not have been possible without your devotion and energy. (Commissioner Hatch joined the meeting.) Parks and Recreation Commission Minutes November 3, 2010 Page 2 of 5 1-2 3. Information Update – Preview of Irish Hills Conservation Plan – Neil Havlik, Natural Resources Manager Acting Director Shelly Stanwyck gave Commissioners a brief overview. Natural Resources Manager Neil Havlik provided Commissioners with a handout and gave a preview of the Irish Hills Conservation Plan. Ranger Services employee Bijan Riley is the primary author on the update as part of his Master’s thesis work. The document is expected to be completed in May of 2011. If trail improvements are justified, will correspond with budget process timing. Havlik recognized donations of land from Sunpower Corp and Don and Mary Smith as well as monetary donations from over 300 contributors, Measure Y funds and State and Nature Conservancy grants. Noted that this coming Saturday at 8 a.m. over 100 individuals have signed up to meet at Laguna Lake Park for “Trailwerks Day” with the Central Coast Concerned Mountain Biker group (CCCMB). It is hoped the half mile connection trail from Irish Hills to Froom Ranch will be completed during this work day. Commissioners and Havlik discussed trail connections and bridges, access points and chromium mine location. 4. Advisory Body Goal Setting – Shelly Stanwyck, Acting Director Acting Director Shelly Stanwyck led the Commissioners in editing a draft of the goals provided. Using one main goal “Promote Active and Healthy Lifestyles.” as an “umbrella”, Commissioners evaluated and added supporting subcategories resulting in the following: Umbrella Goal Promote active and healthy lifestyles for our community through City programs, facilities, and policies. Key Tasks 1. Commit financial support to existing recreational facilities, activities and programs 2. Increase facility availability (for example):  Expand weekly play time at Damon Garcia  Construct the Santa Rosa Skate Park as designed during the 2011-13 Financial Plan  Complete the Rail Road Safety Trail and Bob Jones multi-use trails 3. Expand recreational opportunities (for example):  Form community partnerships to increase sports programming.  Build additional open space trails. MOTION: (Regier/Davis) Accept the working draft goal statement as edited. Approved: 7 yes: 0 no: 0 absent Parks and Recreation Commission Minutes November 3, 2010 Page 3 of 5 1-3 5. Director’s Report – Stanwyck Acting Director Stanwyck gave the Director’s Report and briefed the Commission on the following projects:  Mission Plaza Adobe Closure to Public Access: Area has been subject to recent closures due to criminal activity. Tomorrow the area closes for annual reseeding and is posted as ‘under rehabilitation’ with fines enforced for trespassing. New plans for patrolling creek area.  Council Approved Achievement House Lease: Council adopted the lease as recommended by the PRC.  Golf Course. Rounds continue to be weaker although rains brought some relief from irrigation duties with more time for other maintenance tasks. The First Tee program is at its maximum with a record 71 enrolled. Will seek grants next year for teen participation at Laguna Middle School.  Halloween Hoopla: Downtown Carnival last Thursday night was very well attended. First annual Jack House Haunted House tour brought in over 200 visitors both days.  Ludwick Community Center: Damages are occurring at some events, most significantly at a child’s birthday party recently where adult alcohol use may have contributed. Staff is considering a ban on alcohol during events oriented around children.  Rugby Practice Fields: Collaboration with the Rugby user’s to find alternate fields has resulted in a few possibilities. Will be looking into two new sights within the City limits and a vacant lot. Potential areas include Johnson Park, an area on Augusta and DeVaul Ranch drainage swale area)  Aquatics: After a brief closure for maintenance, the Swim Center is in compliance with all Federal and State laws regarding drainage and suction avoidance.  Playoffs for Softball underway: Successful Volleyball and Cross Country seasons coming to a close.  Creek Day: Over 7 tons of trash was hauled out of the creek network in the month of October. An individual was able to be placed in medically fragile housing.  Froom Creek Trail: Work day this Saturday, November 6th at 8:00 a.m. meeting at Laguna Lake.  Facilities: James Bremer is shadowing some of the Cal Poly staff as they maintain the Parks and Recreation Commission Minutes November 3, 2010 Page 4 of 5 1-4 stadium and other fields. Getting a sense of how many staff, when, where and what their work flow is like. Commissioners Whitener and Davis noted they accompanied Bremer on a Cal Poly field trip. Commissioner Whitener plans to communicate findings with Council. 6. Committee Reports Commissioners provided the following reports:  Tree Committee – Hensinger  Joint Use Committee – Whitener  Youth Sports Association - Davis  Jack House Committee – Hatch  Open Space – Havas  Golf – Regier  Bicycle Committee – Havas Commissioner Hensinger reported on the most recent meeting of the Tree Committee. Goals of equipment, staffing, workload of arborist, trees considered for removal as well as a motion denied (Romero). Arbor Day will be April 9, 2011 at Mitchell Park. Commissioner Davis reported on the Youth Sports Association. City Manager Lichtig was present and introduced herself to Committee Members. Discussed Laguna Middle School goals, field renovations for future, website ideas for promoting City sports, and rising numbers for AYSO. Commissioner Havas shared recent communications from Natural Resources Manager Neil Havlik regarding Open Space issues including Righetti Hill access, skills area at Stenner Creek (trail construction specialist hired by CCCMB), agricultural area Master Plan south of Target development still working on local non-profit and restroom facility. Commissioner Havas had no report for the Bicycle Advisory Committee. Commissioner Whitener reported there was a special meeting of the Joint Use Committee October 12 during which the Priorities for Use of Sinsheimer Park Facilities changes were approved, the Facility Enhancement Grant Request however was tabled due to a lack of quorum as he had to recluse himself from participation. Goal setting was discussed. The October 26 regular meeting was also called due to a lack of quorum; a special meeting will be held November 9 to vote on the Facility Enhancement Grant Request and finalize goals. Commissioner Hatch reported there was a lack of quorum for October’s meeting of the Jack House Committee. Commissioner Regier reported on the Laguna Lake Golf Course rounds and revenues; rounds are down 13 % and revenues down 18% for October. Rounds are down 9% and revenue 11% for the fiscal year. Working on promotional ideals with marketing coordinator such as newsletter, SLO Parks and Recreation Commission Minutes November 3, 2010 Page 5 of 5 1-5 Journal spotlight, website enhancement and radio spots. Moving twilight rates to a four hour window, increasing play before noon for daylight savings time. Noted Veteran’s Day Special 50% discount next Thursday. 7. Communications None. 8. Adjourned The meeting adjourned at 7:25 p.m. to the December 1, 2010 regular meeting of the Parks & Recreation Commission. Approved by the Parks and Recreation Commission on December 1, 2010. /Sgd/ ___________________________________________ Martha M.S. Reynolds, Supervising Administrative Assistant Parks and Recreation Commission Minutes November 3, 2010 Page 6 of 5 1-6 November Requests: September/October: /_/ Public Works Director at next meeting (with Todd Beights and Barbara Lynch?) /_/ Goals list by next week /_/ Recover money –Triathlon 100% - Hensinger question /_/ Link to Achievement House lease?? NOTES/Look into:  Suggestion by Craig to James – PDF database to clubs  Add Wes Conner Award criteria review to January 2011  Add Debbie Black and Stacey Truelson – bios/research needed  Craig and Gary suggested list from last year’s goals would be beneficial  Craig mentioned guidance needed re Laguna Lake Dredging  Film Link Last month:  Public Works Budget Info for Pool to PRC  Brigitte to present Promotional Coord. Mtg. in future  Acheivement House attendance once permitted  Get Kincaid and commissioners rating and distance info from Todd