HomeMy WebLinkAbout04-16-2013 c3 police patrol marked utility vehicle replacementcounci lagenda nepoRt
Mang Date4/16/1 3
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C 3
C I T Y O F S A N L U I S O B I S P O
FROM :Daryl R. Grigsby, Director of Public Works
Prepared By :Jeremy Schmidt, Fleet Maintenance Superviso r
Timothy S . Bochum, Deputy Director of Public Work s
SUBJECT : POLICE PATROL MARKED UTILITY VEHICLE REPLACEMENT ,
SPECIFICATION NO . 91190
RECOMMENDATION S
1.Approve the Police Patrol Utility Vehicle Replacement capital project, Specification No .
91190, and the transfer of $49,900 from the Fleet Replacement Fund balance .
2.Approve the use of Cooperative Purchasing Agreement with National Joint Power s
Alliance (NJPA) Contract #102811-NAF through National Auto Fleet Group, effectiv e
January 18, 2012, for the purchase of one (1) Police Patrol Utility Vehicle .
3.Authorize the Finance Director to execute a purchase order to National Auto Fleet Grou p
•of Watsonville, California in the amount of $33,202 .33 for one (1) Ford Interceptor
Police Patrol Utility vehicle, Specification No. 91190 .
4.Authorize the Finance Director to execute a purchase order to 10-8 Retrofit, Inc . o f
Ontario California in the amount of $12,171 .83 for the installation of Code-3 Equipmen t
for a total of one (1) Ford Interceptor Police Patrol Utility Vehicle, Specification No .
91190 .
5.Authorize the surplus designation of the Police Patrol Utility Vehicle, Fleet Asset No .
1101 by sale, auction, trade-in or other method in accordance with the City's policies an d
procedures as prescribed in the Financial Management Manual Section 405-L and 480 .
DISCUSSIO N
Fleet Asset 1101, a 2011 Chevrolet Tahoe marked Police Patrol Utility vehicle was involved in a
hit-and-run accident . During routine patrol on December 31, 2012, this vehicle was struck fro m
behind on the 101 freeway which, in turn, pushed the vehicle into the freeway guardrail . The
extensive damage caused to the vehicle as a result of this accident was assessed by Fleet staff
and local repair body shops and was determined beyond repair . The cost of repairs would fa r
exceed the vehicle's worth and thus it was declared a total loss .
This vehicle was previously projected for replacement in the 2015-2016 fiscal year . Due to thi s
accident, staff recommends accelerating the replacement of this vehicle to 2012-13 . This vehicle
•is a dedicated unit assigned to the shift supervisor . It contains specialized equipment for patro l
responses and critical incidents, as well as a rear lock box that houses equipment fo r
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Police Patrol Marked Utility Vehicle Replacement
Page 2
•emergency/tactical planning . Staff is recommending replacing with like vehicle and equipment .
The Ford Interceptor Police Patrol utility model is the standard utility vehicle platform to replace
the Chevrolet Tahoe . Staff also requests that City Council approve the surplus of asset 1101 wit h
disposal of according to City policy .
Staff has recently completed an extensive analysis of Police Patrol vehicles . Fleet and Polic e
staff has recommended to Council, at its January 22, 2013, the purchase of the Ford Intercepto r
sedan and utility models for the City's Police Department. (Attachment 1 )
Cooperative Purchasin g
Staff recommends approval of using a multi-year cooperative purchasing agreement with th e
National Joints Powers Alliance Contract No . 102811-NAF, effective January 28, 2012, fo r
"Patrol Sedans and related accessories", to purchase the one Police Patrol Vehicle throug h
National Auto Fleet Group (Attachment 2).
National Auto Fleet group has provided a competitively bid quote through NJPA Cooperativ e
Purchasing Agreement through its approved Ford vendor and was able to provide specification s
for the utility vehicle to City specification . Staff inspected and reviewed the vehicle fo r
compliance and agrees that the quotation provided by National Auto Fleet Group have met o r
exceeded the specifications of the City . Staff recommends purchasing one Ford Polic e
Interceptor Utility model in the amount of $33,202 .33 . (Attachment 3 )
Sole Source Purchas e
Staff recommends a sole source purchase award to 10-8 Retrofit, Inc . in the amount o f
$12,171 .83 for the installation of Code-3 equipment on the new patrol vehicle (Attachments 4).
City purchasing guidelines allows for sole source when supplies or equipment have bee n
uniformly adopted in the city or otherwise standardized and it is important to make sure th e
equipment is installed by a qualified vendor . While there are several vendors that could provid e
the installation of emergency response equipment, staff is recommending 10-8 Retrofit, Inc . due
to a variety of issues including familiarity with the specific type of equipment to be installed ,
turnaround time and the ability to work with local vehicle vendors . The cost for 10-8 Retrofi t
work is comparable to that of other vendors .
In addition to the cost consideration, 10-8 Retrofit has an excellent reputation in the polic e
industry, and, has the ability to work with a local vendor for the equipment installation . The
latter feature limits disruption to service for patrol services as any necessary equipment can b e
quickly transferred from the existing patrol vehicle into the new vehicle .
CONCURRENCE S
Police Department concurs with the replacement vehicle recommendation made in this report .
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Police Patrol Marked Utility Vehicle Replacement Page 3
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FISCAL IMPAC T
Funding for this vehicle replacement was not anticipated in the 2011-13 Financial Plan .
However, due to an unforeseen accident and extensive vehicle damage, this vehicle will need t o
be replaced. This vehicle replacement was originally projected in 2015-16 . Staff now
recommends accelerating this replacement to the current fiscal year .
Staff recommends Council approve a new capital project, Specification No . 91190, for the Polic e
Patrol Utility Vehicle Replacement and the transfer of $49,900 from the Fleet Replacement Fun d
to support this purchase . Currently, there are sufficient funds available in the Equipmen t
Replacement Fund identified for fleet replacements .
Staff further recommends authorization of the Finance Director to make this purchase an d
subsequent equipment appurtenances through National Auto Fleet Group, as the approved
Cooperative Agreement vendor for this vehicle chassis, in the amount of $33,202 .33 and 10-8
Retrofit, Inc . for the installation of Code-3 equipment in the amount of $12,171 .83 .
Fleet Replacement Fund (410 )
Fleet Replacement Fund Balance*
2012-13 Budge t
$ 2,304,000 .0 0
Project Costs (91190 )
Base Unit Cost (Ford Interceptor Utility )
Tire Fee
Sales Tax (8 .00%)
$
30,734 .8 0
S
8 .7 5
S
2,458 .7 8
Total Base Vehicle Cost
Code-3 Equipment/Installation
$33,202 .33
$12,171 .83
Total Code-3 Equipment Cos t
10% Contigency Funding
$45,374.1 6
$
4,537.42
Total Project Cost $49,9113 8
Remaining Fleet Replacement Fund Balance $ 2,254,088.4 2
*Fleet Replacement Fund balance per Janaury 22, 201 3
The City will pursue cost recovery through insurance agencies in attempt to recuperate vehicl e
costs however, the driver of the vehicle did not have sufficient insurance to cover these costs .
Any cost recovery funds received shall be returned to the Fleet Replacement Fund in support o f
future vehicle replacements .
ALTERNATIVE
Deny Purchase .The City Council could choose to deny or defer the Police Patrol Utility vehicl e
•purchase . Staff does not recommend this option as the Police Department does not have a n
adequate number of reserve patrol vehicles to utilize daily in the interim . There are sufficien t
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Police Patrol Marked Utility Vehicle Replacement Page 4
•funds available in the Fleet Replacement Fund to accelerate this replacement request to the 2012 -
13 fiscal year .
ATTACHMENT S
1.Council Agenda Report, January 22, 201 3
2.Cooperative Purchasing Agreement, National Joints Powers Allianc e
3.Proposal and Purchase Order, National Auto Fleet Grou p
4.Proposal and Purchase Order, 10-8 Retrofit, Inc .
T :\Council Aeenda Reporls'20 132013-04-1 6\Police Patrol Marked Utility Vehicle Replacement (GrigsbySchn idt-Storton)\E-Council Avend a
Report- PD Unit 1101 Replacement doc
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Attachment 1
counci lagenda Report
C I T Y O F SAN L U I S O B I S P O
FROM :Daryl Grigsby, Director of Public Work s
Prepared By :Jeremy Schmidt, Fleet Maintenance Superviso r
Keith Storton, Police Lieutenant
Timothy S . Bochum, Deputy Director of Public Work s
SUBJECT :POLICE PATROL VEHICLE REPLACEMENTS, SPECIFICATION NO . 9117 1
RECOMMENDATIONS
1.Approve the use of Cooperative Purchasing Agreement with National Joint Power s
Alliance (NJPA) Contract #102811-NAF through National Auto Fleet Group, effectiv e
January 18, 2012, for the purchase of four (4) Police Patrol Vehicles .
2.Authorize the Finance Director to execute a purchase order to National Auto Fleet Group
of Watsonville, California in the amount of $138,735 .24 for two (2) Ford Intercepto r
Sedans and two (2) Ford Utility patrol vehicles, Specification No . 91171 .
• 3 . Authorize the Finance Director to execute a purchase order to 10-8 Retrofit, Inc . o f
Ontario California in the amount of $31,177 .26 for the installation of Code-3 Equipment
for a total of four (4) Ford Interceptor patrol vehicles, Specification No . 91171 .
4 . Approve the transfer of $51,588 of funding in the Police Patrol Vehicle Replacemen t
project, Specification No . 91171, to the Fleet Completed Projects Account for support o f
future vehicle replacements .
DISCUSSIO N
As part of the 2011-13 Financial Plan, Council approved the replacement of four (4) Polic e
patrol sedans . The existing patrol sedans, Dodge Chargers, were purchased in 2008 and hav e
come to the end of their front-line service life . The existing Dodge Chargers have been far mor e
expensive to repair than previous Police Patrol sedans . As part of the recommendation fo r
replacement, it was anticipated that these cost trends would continue . Since approval of th e
Financial Plan the Police Department and Fleet Services have utilized this time to evaluate, leas e
and test-drive potential replacement models for the Dodge Chargers .
This assessment period was invaluable in providing staff information regarding the best fit an d
most cost-effective replacement for these vehicles . Staff evaluated both sedan and utility model s
comparing vehicle performance, road handling, gas economy, cost, and ergonomics . With a
favorable economy for patrol vehicles, improved manufacturing and warranties, and promisin g
test drive performance, staff is recommending that the four patrol sedans slated for replacement
• be split with two (2) sedan models and two (2) utility models . The two utility vehicles have th e
same wheel base as the sedan but higher headroom in the occupant area allowing large r
individuals more room to operate the vehicle . Additionally, having two utility patrol models a s
part of the mixed fleet will allow staff to evaluate real world performance and maintenance cost s
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MevvgD e 1/22/1 3
Item Number C6
Attachment 1
Purchase of (4) Four New Police Patrol Vehicles Page 2
for utility-type vehicles in relation to sedans . As discussed below, staff is recommending th e
Ford Interceptor Police Patrol sedan and utility models for the approved 2012-13 vehicle
replacements .
Comparison
As summarized in the following table and shown in Attachment 1, the Police Departmen t
conducted a vehicle comparison and addressed several available patrol vehicle options . Th e
table provides a brief comparison of each vehicle's `on-the street' performance and th e
maintenance cost/durability .
Table 1 : Patrol Vehicle Compariso n
Kapa (quip),~
Dodge Charger
Costly Mechanical Repairs (Increased by $15,000 )
Costly Electrical Repairs (Increased by $35,000)
MDC incompatibilitie s
Decreased Battery Life / Increased Replacement Costs (Increased b y
$12,000)
Compact Trunk Size / Limited
Storage
Excessive Heat Build-up
Engine Failures
$45,000 Sedan
Deterioration of plastic/rubber due to excessive heat buildu p
Costly Engine Replacements & Cam Shafts (Increased by $20,000 )
Chevrolet Caprice Mid-Floor Shifter interferes with aftermarket MDC equipment installation .
Compact Vehicle Size leading to
ergonomic related-injuries & unabl e
to fit Patrol equipment
$45,000 Sedan
Ford Interceptor Available in Sedan/ Utility models . Parts interchangeable with previous For d
Crown Victoria models currently in fleet
Larger platform - vehicle Chassi s
Available in All-Wheel Drive -
conducive to patrol operations /les s
likely to experience front-end failur e
Adjustable Pedals / Ergonomic seats
$40,000 Sedan
$44,000 Utility
Ford Crown Victoria Currently Discontinued -No Longer Being Manufactured - Parts Unavailable
Currently, there are eight (8) Dodge Chargers in the City's patrol fleet . This project will replac e
four of them . Since 2008, these vehicles have experienced unexpected and costly mechanical an d
electrical problems . The maintenance costs of the Charger well exceeded budgeted expectation s
and have generally been a disappointment as a police vehicle from a performance perspective .
The Charger has been unable to meet the challenges of a patrol operation vehicle .
hi order to test potential alternatives to the Dodge Chargers, in 2011 the City's Fleet Divisio n
was able to enter into a five-year lease agreement with Mears Motor Leasing to lease one (1 )
Chevrolet Caprice Police Sedan for field testing . The Police Department took this opportunity t o
test and analyze the functionality, practicality and dependability of this vehicle type .
Mechanically the Caprice appears to be a sound vehicle, with few concerns identified regardin g
acceleration, braking, or maintenance/repairs . However, due to this vehicle's compact siz e
several issues have been raised about its ergonomics . The tightness of the vehicle has limited th e
officers' ability to fit themselves and necessary equipment (such as utility belt) into the vehicl e
cab, interfering with movement and visibility from within the driving compartment .
Additionally, the vehicle has a mid-floor shifter that restricts the placement of aftermarket MD C
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Attachment 1
Purchase of (4)Four New Police Patrol Vehicles Page 3
•equipment which is an essential piece of equipment needing proper placement . Due to thes e
restrictions the Police department has determined that the Chevy Caprice is unable to meet th e
full needs of a patrol operation vehicle .
The Ford Interceptor is designed specifically for police use . Its format has increased size an d
space providing greater interior fit, mobility and ease of installation, maintenance and use o f
components . The Ford Interceptor has the option of being outfitted with police emergenc y
equipment and lighting direct from the factory . The Ford Interceptor vehicle is equipped with a
3 .5 V6 engine delivering 280 horsepower . It has a unique six-speed automatic transmission tha t
is built with lower initial gears for improved off the line acceleration and higher gearing fo r
improved efficiency at lower rpm's when cruising . The vehicle is expected to deliver 20% bette r
fuel efficiency than the V8 Caprice and about a 12% fuel increase from the V8 Charger.
The Ford Interceptor offers both front-wheel drive (FWD) as well as an all-wheel drive (AWD )
option . Patrol vehicles are typically rear wheel drive because in heavy patrol duty service the y
are more reliable and less likely to experience front end failure as a result of hard use . The AWD
option is a favored choice due to handling and stability efficiency .
The Ford product offers factory installation of wiring, lighting and communication equipmen t
needs strictly geared toward police vehicles . This option is unique in the automobile industry an d
allows smaller departments to outfit police vehicles with factory warranty coverage conjoine d
with repair capabilities at the local Ford dealer . This option decreases service and repair tim e
•and provides a better option in keeping the patrol fleet running and in service on City streets .
The Ford Interceptor is also offered in a Utility model . Although the Interceptor Utility i s
inspired by the Ford Explorer platform, it is actually built on a Taurus chassis fitted with heav y
duty brakes, cooling and electrical systems to cope with the rigors of police work . Therefore th e
actual size is only slightly larger than the Sedan version and smaller than the full Explorers o n
the road . The Utility also has a rear camera for safety in backing which will assist in avoidin g
backing-related collisions incidents . The utility model provides a higher clearance for off-roa d
driving (potentially valuable if needed for emergency response in a City Open Space accessibl e
by vehicles), improved performance in road handling and more interior cab space than the sedan ,
making room for vehicle mobile data computers, gun racks and officer utility belts . As discusse d
above, the higher headroom and cab area allows additional room for larger officers in conductin g
their daily activities .
Staff solicited feedback about patrol utility vehicles from various local agencies . The Californi a
Highway Patrol has selected the Ford Interceptor Utility vehicle as its approved patrol vehicl e
and plans to purchase 1,800 in the next two years . The CHP indicated that the Interceptor Utilit y
vehicle and the Tahoe Police Patrol Vehicle (PPV) were the best options for its service needs .
Additionally, the LA County Sherriff s Department was able to perform in-depth driving tests fo r
the Ford Interceptor Utility vehicle and noted that the Ford Utility out-accelerated, out-brake d
and out-cornered the Tahoe PPV model . Both the sedan and utility offer a range o f
service/comfort capabilities for driver/passenger ergonomics as well as equipment installation,
fit, repair and storage of gear . As part of the City fleet, staff will continue to evaluate the utilit y
•
model to determine if this vehicle type is an appropriate option to meet the City's service needs .
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Attachment 1
Purchase of (4) Four New Police Patrol Vehicles Page 4
Recommendation •
Police and Fleet staff have partnered in the discussion and testing of the vehicle products that ar e
currently on the market . Staff is recommending the Ford Interceptor product as the nex t
generation of vehicles . This decision was based on the mechanical reliability of the produc t
coupled with the performance objectives expected of police patrol vehicles . Staff believes that
this option will allow the standardization of the City's patrol fleet to a single make and generall y
similar model of vehicle over the next several years . Such standardization is expected t o
increase performance and reduce maintenance costs .
The interchangeability of Ford sedan parts with Ford utility parts creates a unique situation fro m
a fleet maintenance perspective . It will allow Fleet to perform similar mechanical functions an d
repair/store like parts to fit both types of vehicles for the Police department vehicle as opposed t o
two separate manufacturers as currently maintained with the Dodge Chargers and Chevy Tahoe .
Both the Ford Interceptor sedan and utility are competitively priced, and exceed alternativ e
vehicles in performance and product warranty. A local Ford dealership will perform the require d
warranty services . This unit is available with a pre-wired factory and lighting package that wil l
reduce vehicle electrical problems .
Based upon this assessment, Police and Fleet staff are recommending two (2) sedan and two (2 )
utility vehicle replacements .
Cooperative Purchasing •
Staff recommends approval of using a multi-year cooperative purchasing agreement with th e
National Joints Powers Alliance Contract No . 102811-NAF, effective January 28, 2012, for
"Patrol Sedans and related accessories", to purchase the four Police Patrol Vehicles throug h
National Auto Fleet Group (Attachment 2).
National Auto Fleet group has provided a competitively bid quote through NJPA Cooperativ e
Purchasing Agreement through its approved Ford vendor and was able to provide specification s
on both the sedan and utility vehicle types to City specifications at a substantial savings o f
almost $30,000 (Attachment 3). Staff inspected and reviewed the vehicle for compliance an d
agrees that the quotation provided by National Auto Fleet Group have met or exceeded th e
specifications of the City .
Sole Source Purchas e
Staff recommends a sole source purchase award to 10-8 Retrofit, Inc . in the amount o f
$31,177 .26 for the installation of Code-3 equipment on the four patrol vehicles (Attachment 4).
City purchasing guidelines allows for sole source when supplies or equipment have bee n
uniformly adopted in the city or otherwise standardized and it is important to make sure th e
equipment is installed by a qualified vendor . While there are several vendors that could provid e
the installation of emergency response equipment, staff is recommending 10-8 Retrofit, Inc . due
to a variety of issues including familiarity with the specific type of equipment to be installed ,
turnaround time and the ability to work with local vehicle vendors . The cost for 10-8 Retrofi t
work is comparable to that of other vendors .
In addition to the cost consideration, 10-8 Retrofit has an excellent reputation in the police •
industry, and, has the ability to work with a local vendor for the equipment installation . Th e
C3-8
Attachment 1
Purchase of (4)Four New Police Patrol Vehicles Page 5
•latter feature limits disruption to service for patrol services as any necessary equipment can b e
quickly transferred from the existing patrol vehicle into the new vehicle . This is currently ver y
important due to the significant "down" time of the Dodge Chargers and the recent loss of th e
Police Sargent's Patrol Vehicle that was significantly damaged in a hit and run accident .,
CONCURRENCE S
Police Department concurs with the replacement vehicle recommendations made in this report .
FISCAL IMPAC T
Funding for patrol vehicle replacements was included in the 2011-13 Financial Plan, Appendi x
B, pages 3-10 through 3-14 Approximately $230,000 was approved, Specification No . 91171 ,
for four (4) patrol vehicle replacements and related Code-3 equipment . (Attachment 5 )
Staff recommends Council approve the use of a NJPA Cooperative Purchasing Agreement fo r
the replacement purchase of two (2) Ford Interceptor sedans and two (2) Ford Interceptor Utilit y
vehicles . Staff further recommends authorization of the Finance Director to make this purchas e
through National Auto Fleet Group as the approved Cooperative Agreement vendor for thi s
vehicle type, in the amount of $138,735 .24 . (Attachment 6 )
Staff also recommends authorization of the Finance Director for a sole source purchase order i n
•the amount of $31,177 .26 to 10-8 Retrofit, Inc . for the installation of Code-3 equipmen t
(Attachment 7).
Funding Sourc e
9117 1
Patrol Sedan Replacements
2012-13 Budge t
230,00 0
Project Cost s
Base Unit Cost (Ford Interceptor Sedan )
Base Unit Cost (Ford Interceptor Utility )
Delivery
Sales Tax (7 .75%)
$59,289 .9 8
$66,459 .6 6
$3,240 .0 0
$9,745 .6 0
Total Base Vehicle Cost
Code-3 Equipment/Installation
$138,735.2 4
$31,177 .2 6
Total Project Cos t
5% Contigency Funding
Remaining Project Balance
$ 169,912 .5 0
8,500
51,58 8
The total project costs are estimated at $169,912 .50 . There is sufficient funding to support thi s
vehicle replacement request .
• Even with 5% contingency funding for unanticipated vehicle modifications/equipment, staff
projects over $50,000 in savings by selecting the Ford vehicle model type and by purchasin g
through an approved cooperative purchase agreement . Typically, any remaining funds followin g
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Attachment 1
Purchase of (4) Four New Police Patrol Vehicles Page 6
vehicle purchases are returned to the Fleet Completed Projects Account for the Flee t
Replacement Fund to support future vehicle replacements . Staff is anticipating a budget shortfal l
with the replacement of the Fire Department Battalion Chief Command Vehicle . Therefore, staf f
recommends that the estimated savings realized by purchasing patrol vehicles via a State contrac t
agreement be transferred immediately to the Fleet Completed Projects account and be mad e
available for the aforementioned Fire Department vehicle need ..
ALTERNATIVE
Deny Purchase .The City Council could choose to deny or defer the Police Patrol vehicl e
purchases . Staff does not recommend this option as vehicle replacement were approved as par t
of the 2011-13 Financial Plan . Patrol vehicles have met the useful target life in both years an d
mileage . Denying or deferring purchases could result in costly maintenance and repairs due t o
aging vehicles . The reliability of these vehicles has degrading to the point of unpredictable .
ATTACHMENT S
1.Patrol Vehicle Comparison
2.Cooperative Purchasing Agreement, National Joints Powers Allianc e
3.Quotation, National Auto Fleet Grou p
4.Quotation, 10-8 Retrofit, Inc .
5.2011-13 Financial Plan, Appendix B, pages 3-10 to -31 4
6.Purchaser Order, National Auto Fleet Grou p
7.Purchase Order, 10-8 Retrofit, Inc .
T\CoundI Mends Reoons?013@013-01-22\Police Patio Vehide Replacements (Gn(ubv-9ochumSChm dtRts-Coundl Merida Police Vehide Purdiase .doc
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ATTACHMENT 2
NJPA
National Joint Powers Alliance
FOR IMMEDIATE RELEAS E
NJPA Contract Award Announcemen t
Vendor Awarded NJPA National Contract for Passenger Cars ,
Light Duty, Medium Duty, and Heavy Duty Trucks Wit h
Related Accessorie s
NJPA contracts # 102811 were recently awarded by the NJPA Board o fDirectors under the category of "Passenger Cars,Light Duty,Mediu m
Duty, and Heavy Duty Trucks with Related Accessories ."NJPA contractsare nationally solicited, competitively bid and awarded on behalf o f
NJPA current and potential government and education membe ragencies.
*Staples,MN (January 18,2012) –In response to a national solicitation and resulting competitive bid and evaluatio n
process, the National Joint Powers Alliance* (NJPA) has awarded :
DriveCam, Inc .102811-DC I
Secured Mobility, LLC dba Keyless Ride 102811-SM L
CODA Automotive,102811-CD A
Mitsubishi Motors North America (MMNA)102811-MM N
Smith Electric Vehicles US 102811-5EV
Empire Southwest, LLC dba Empire Truck and Trailer 102811-ESWGresham Ford 102811-G F T
Husky Trucks, LLC 1002811-HT LNational Auto Fleet Group 102811-NA F
Northside Ford Trucks 102811-NSF
Within the Accessories sub-section of this procurement . NJPA has awarded DriveCam, Inc ., and Keyless Ride
for their extensive line of vehicle accessory products and equipment .
For the Alt-Fuel subsection of this procurement NJPA has awarded Northside Ford/Gresham Ford, CODA ,
Smith Electric, and Mitsubishi each . Northside/Gresham's joint offering is limited to the Azure Dynamic s
Transit Connect Electric vehicles AND the Roush CleanTech LP gas/CNG conversion packages . The CODA,Smith Electric and Mitsubishi offerings also consist of electric vehicles, however NJPA sees very limite d
overlap in these equipment offerings, therefore NJPA has elected to award these responses and make all of these
vehicle options available to our Membership .
•www.nipocoop.org
National Joint Powers Alliance
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ATTACHMENT 2NJPPwww.njpacoop .org National Joint Powers Allia n
Oshkosh, on behalf of its featured Striker line of ARFF vehicles, is awarded a contract for their airport snow ,
fire . and emergency utility vehicles which will be a unique safety equipment asset for our airport members an d
municipals that service airports .
Husky Trucks is awarded for their medium duty line of cargo step-vans, and their Isuzu line of cab-over trucks .
Mitsubishi is also awarded for their cab and chassis truck offering providing depth and breadth to NJPA's
equipment offerings is this area of equipment .
Finally, National Auto Fleet Group NAF! is awarded for their full line of Cars and Trucks . The NAF response
demonstrated a very innovative web based ordering system featuring pricing and selection of vehicle option s
format which allows them to offer over 1200 models of cars and trucks, each with an extensive offering o f
factory and dealer applied options . National Auto Fleet Group, a subsidiary of a franchised new car deale r
demonstrated the ability to sell and service members in all 50 states for the manufacturers including but no t
limited to, Ford, Chevy, Nissan and Toyota. Large over the road truck line includes Mac and Volvo .
"It was exciting to the see the vehicle industry support and respond to our national contract concept and nationa l
solicitation . The value and efficiencies to both our members and our vendors will prove and validate this ne w
and innovative way to procure vehicles "said NJPA Director of Contracts & Marketing, Mike Hajek .
About NJPA :
The National Joint Powers Alliance° (NJPA) is a municipal contracting government agency that serves education an d
government agencies nationally through competitively bid and awarded contract purchasing solutions . Over 35,000
member agencies enjoy the value and commitment of the world class NJPA awarded vendors . Go to www .nipacoop .org
to join NJPA at no cost, obligation or liability . Learn more about the now over 135 contract solutions available to ou r
member agencies .
Contact: Mike Hajek Director of Contracts and Marketing]218-894-5477 I mike .hajek@njpacoop .or g
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National Auto Fleet Groutphment 3
A division of Chevrolet of Watsonvill e
490 Auto Center Drive, Watsonville, CA 9507 6
855 BUY-NJPA 626-457-559 0
855 289-6572 626-457-559 3
March 14, 201 3
Mr. Jeremy Schmid t
City of San Luis Obisp o
25 Prado Road
San Luis Obispo, Ca 9340 1
Delivery Via Emai l
Dear Mr. Schmidt ,
In response to your inquiry, we are pleased to submit the following for your consideration :
National Auto Fleet Group will sell, service and deliver at the San Luis Obispo, new/unuse d
2013 Ford PI utility responding to your requirement with the attached specifications fo r
Vehicle $ 30,734 .8 0
State Sales Tax $ 2,458 .78
•tire tax (non-taxable $8 .75
Total $ 33,202 .53
Pricing includes black and white paint to match your scheme .
These vehicles are available under the NJPA master vehicle contract# 102811 .
Delivery is 75-90 days A .R .O . Stock units are currently available . Final availability is subject t o
prior sale .
Terms are net 20 days .
National Auto Fleet Group welcomes the opportunity to assist you in your vehicle requirements .
John Oviyach
National Account Law Enforcement Manage r
National Auto Fleet Grou p
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3-13
Attachment 3
2013 Ford Utility Police Interceoto r
SELECTED MODE L
Code Descriptio n
K8A 2013 Ford Utility Police Interceptor AWD 4dr
Code Descriptio n
Interior: No color has been selected .
Exterior 1: No color has been selected .
Exterior 2: No color has been selected .
Code Descriptio n
422 CALIFORNIA EMISSIONS *Required on units for CA, CT, MA, ME, MD, NJ, NY, OR, PA ,
RI, VT & WA registration. Optional for Cross-Border States '
99R 3 .7L TI-VCT V6 FFV ENGINE (STD)
ISEIOR ..,.
44C 6-SPEED AUTOMATIC TRANSMISSION -inc : column shifter (STD )
tEtti tbRRERC0*:T",
500A 500A EQUIPMENT GROUP ORDER CODE -inc : base vehicle
A
UA EBONY
STANDARD PAINT
9W CHARCOAL BLACK, CLOTH FRONT BUCKETS SEATS & VINYL REAR BENCH SEA T
ARM7rdrUL EYWetporr
66,4 FRONT HEADLAMP LIGHTING SOLUTION -inc : base projector beam headlamp, (2) fron t
multi-function park/tum/wam (PTW) bulbs, (2) white hemispheric lighthead LED side
waming lights
C3-14
•
Attachment 3
•
•
2013 Ford Utility Police Intercepto r
Code Descriptio n
66B TAIL LAMP LIGHTING SOLUTION -inc : base lamp, (2) rear integrated hemispheri c
lightheaded white LED side warning lights located in taillamp s
66C REAR LIGHTING SOLUTION -inc : (2) interior liftgate glass mounted backlit high-intensit y
flashing LED lights, (2) liftgate open activated inner high-intensity flashing LED lights
67G CARGO WIRING UPFIT PKG -inc : rear console mounting plate, Whelen lighting controller ,
Whelen PCCBR light relay center, light controller/relay center wiring, (2) 50-amp battery &
ground circuits in RH rear quarter, 10-amp siren/speaker circuit, wiring overlay harnes s
w/lighting & siren interface connections, vehicle engine harness w/(2) engine compartmen t
light connectors-supports up to (3) LED lights each, pre-wiring for grille LEDS &
siren/speaker *With w/67H Ready For The Road Pkg-does not include Whelen Lightin g
PCC8R control head, Whelen PCC8R light relay center, light controller/relay center wiring *
60A PREWIRE FOR GRILLE LAMP, SIREN, SPEAKER
19L LOCKABLE GAS CAP FOR EASY FUEL CAPLESS FUEL-FILLE R
51V WHELAN DRIVER/PASSENGER LED BRANDED SPOT LAMP S
153 FRONT LICENSE PLATE BRACKE T
52P DOOR LOCK PLUNGER HIDDEN W/REAR DOOR HANDLES INOPERABL E
59B KEYED ALIKE, 1284X (N/A w/595 Remote Keyless Entry )
53M SYNC VOICE-ACTIVATED COMMUNICATIONS & ENTERTAINMENT SYSTEM -inc :
Bluetooth capability, steering wheel audio controls, USB port, audio input jack, 911 assist ,
vehicle health report
18W REAR WINDOW PWR SWITCH DELETE
43D DARK CAR FEATURE DISABLES COURTESY LAMP S
17T RED/WHITE DOME LAMP IN CARGO AREA
85R REAR CONSOLE PLATE (N/A w/65U Interior Upgrade Pkg )
218 REARVIEW CAMERA (REQ : 53M SYNC)
76R REVERSE SENSIN G
B4A NET INVOICE FLEET OPTIO N
OPTIONS TOTAL
C3-15
Attachment 3
•
2013 Ford Utility Police Interceptor
•
C3-16
•
•
Attachment3
2013 Ford Utility Police Intercepto r
Mechanica l
•3 .7L Ti-VCT V6 FFV engin e
•6-speed automatic transmission -inc : column shifter
'3.65 rear axle rati o
•All-wheel drive
Engine oil cooler
HD 78-amp/hr (750 CCA) maintenance-free battery
•220-amp alternato r
•Prewire for 2-way radio
•Pwr pigtail hamess
•Rear recovery hook s
•Independent front/rear suspensio n
•Electric HD pwr steering
•4-wheel HD disc brakes w/HD front/rear calipers
•True dual exhaus t
Exterio r
18"x 8.0"painted black steel wheel s
•P245/55R18 all-season BSW tire s
•18" full-size spare tire
•Lower black bodyside claddin g
•Black spoile r
Black grille
•8i-functional halogen projector headlamp s
•LED tail /amps
•Manual-folding black pwr mirrors w/integrated spotter mirro r
•Acoustic laminated windshield
C3-17
Attachment 3
2013 Ford UtilityPoliceInterceptor
2nd/3rd row privacy glas s
Speed-sensitive intermittent wiper s
Rear dual-speed wipe r
Black door handle s
Fixed glass liftgate -inc: door lock cylinder, black handl e
'Driver/front passenger/littgate lock cylinders
Entertainmen t
AM/FM stereo w/CD/MP3 player -inc :(6)speakers,clock
•Roof-mounted antenna
Interio r
•Front police grade cloth bucket seats -inc: driver 6-way pwr adjuster &2-way manual lumbar adjustment, passenger 2-
way manual adjuster, seatback steel intrusion plates
Fold-flat 60/40 split rear vinyl bench seat
•Universal tray top center instrument panel for mounting aftermarket equipment
•HD thermoplastic elastomer flooring
•Front/rear scuff plates
Tilt steering wheel w/cruise &audio controls
Calibrated speedomete r
•Engine hour meter
•Front seat Belt-Minder system
•Pwr windows -inc : driver 1-touch down w/disable feature
•Pwr door locks -inc:operable rear door locks &handle s
Pwr adjustable pedals w/driver dead peda l
•MyFord -inc : police cluster, 4 .2" color LCD screen center stack "smart display," 5-way steering wheel switches ,
redundant control s
'Cruise control
•Single-zone manual climate control
C3-18
•
•
•
Attachment 3
2013 Ford Utility Police Intercepto r
STANDARD EQUIPMEN T
'Particulate air filter
▪Rear window defroster
•Simple fleet key
▪Locking glove bo x
▪(2) front pwr point s
'Overhead console w/sunglass holde r
'Front passenger side grab handl e
•Driver/front passenger door tether strap s
'Dual color-keyed sun visors
•Interior lighting -inc: driver/passenger overhead console task light, 1st row red/white overhead dome ligh t
'2nd row overhead map light
•Cargo hooks
Safety
▪AdvanceTrac w/roll stability control & hydraulic brake assis t
'Anti-lock brakes w/traction control
•2nd generation front airbags side seating position roll curtain airbags & safety canopy
•SOS post-crash alert syste m
•Seat belts -inc: pretensioner energy-management system, 1st row height adjustmen t
•Lower anchors & tethers for children (LATCH) system on rear outboard seat location s
•Child safety locks (capped)
•Tire pressure monitoring system -inc : spare tire
C3-19
City of San Luis Obispo
PURCHASE ORDE R
PURCHASE ORDER NO .
A .
360098
X Send copy to vendor with any attachment s
Do not send to vendor
SHIP TO
ADDRES
=`m
03/14/1 3
VENDOR NATIONAL AUTO FLEET GROUP CITY OF SAN LUIS OBISP O
ADDRESS 490 AUTO CENTER DRIVE 25 PRADO ROA D
WATSONVILLE CA 95076 SAN LUIS OBISPO, CA 9340 1
JOHN OVIYACH,NATIONAL FLEET MGR JEREMY SCHMIDT, FLEET MANAGE R
Bus: 562-618-0928 Bus: 805-781-704 6
Fax : 805-781-753 7Fax: 562-684-467 2
Quote
Number Date Account #Description Amoun t
3/7/13 QUOTE 03/07/13 41080600-91190956-91190410-91190956 Purchase of one (1) 2013 Ford Utility Polic e
Interceptor Utility AWD vehicle, per vendor quotatio n
dated 3/7/13 . Specification No. 91190 .
$30,734.80
03/07/13 41080600-91190956-91190410-91190956 Tire Fee $8 .75
03/07/13 41080600-91190956-91190410-91190956 Sales Tax 8%$2,458 .78
TOTAL $33,202 .3 3
Requestinq Department Prepared By Dept Approval Finance/Administration Approval
Public Works MMUDGET T
Instructions :
Department : Complete form and obtain departmental approval . Attach quotes, bid summaries,
or CAO report as required by purchasing guidelines). Route to Finance or Admin for approval .
Finance : After final approval, assign PO number and return copy to department . Process encumbrance .
ACCOUNTING USE ONLY
'
Verified By
r ••J vn
•
10-8 RETROFIT IN C
•415 W . MAIN ST .
ONTARIO, CA 91762-384 5
909-986-5551 Offic e
909-986-5506 Fax
Attachment 4
Estimat e
Name /Address
CITY OF SAN LUIS OBISP O
25 PRADO ROAD
SAN LUIS OBISPO, CA . 9340 1
805 781-7046
Ship To
CITY OF SAN LUIS OBISP O
25 PRADO ROAD
SAN LUIS OBISPO, CA . 93401
Date Estimate #
838 33/11/201 3
P .O . No .Terms Due Date Project
Net 30 3/11/201 3
Qty Item Description Cost Tota l
1 PB400 / INTERCEP...SETINA 2012-13 FORD INTERCEPTOR SUV PB400 ALUMINU M
BUMPER
302 .50 302 .50 T
1 MISC .PRO GUARD SLIDING WINDOW CAGE / P4704 / SUV 456 .00 456 .00 T
1 MISC .PRO GUARD LOWER PANEL AND RECESS 132 .75 132 .75 T
1 MISC .PRO GUARD PRISONER SEAT / REAR CAGE WIRE P4705 897 .50 897 .50 T
1 MISC .PR GUARD LOWER PAN 136 .50 136 .50 T
1 SHIPPING SHIPPING AND FREIGHT CHARGE / PRO GUARD 175 .00 175 .00
1 MISC .HAVIS CONSOLE C-VS-1308-INUT 285 .50 285 .50 T
1 WIRE & TERMINA...RELAYS 30 AMP , CIRCUIT BREAKER, FUSES, WIRE,175 .00 175 .00 T
CONNECTORS, ETC .
1 FUSE 12 / 5029B 5029B FUSE 12 BLOCK W/ POS . BUS COVER / HOT 32 .50 32 .50 T
1 FUSE BLOCK / 502 ...FUSE BLOCK 6 / 5028B W/ COVER POS . BUS / IGNITION 25 .50 25 .50 T
1 MRCB-150 CIRCUIT BREAKER 150 MRCB-150 25 .50 25 .50 T
1 UPKM-3 UPKM-3 PARK KILL MODULE 32 .00 32 .00 T
1 6001 COPELAND TAMER TOP HAT 6001 W/ 200AMP SOLENOID 125 .12 125 .12 T
1 ANTENNA KIT ANTENNA KIT CABLE AND ANTENNA 40 .00 40 .00 T
I MISC.LIGHTBAR HOOK KITS 35 .50 35 .50 T
t DIST . BOX 2 ELECTRONIC ENCLOSURE ( RADIOS, FUSES, RELAYS)350 .00 350 .00 T
1 LABOR 3 LABOR-SHOP REMOVE ALL EMERGENCY EQUIPMENT FROM
DODGE CHARGERS
200 .00 200 .00
1 LABOR 3 LABOR-SHOP INSTALL USABLE EMERGENCY EQUIPMENT
FROM STRIP UNIT / LIGHTBAR / SIREN CONTROLLER TM4 /
1,620 .00 1,620 .00
RADIO / ARROWSTICK CONTROLLER / REAR TRUNK TRAY /
GUN RACKS / COMPUTER / WIRE ALL OEM EQUIPMEN T
Subtota l
Sales Tax (7 .25%)
Total
S E-mail Web Sit e
mario l0-8retrofltl@verizon.net www .10-8retrofit .com
C3-2 1agei
Attachment 4
10-8 RETROFIT IN C
415 W. MAIN ST .
ONTARIO, CA 91762-3845
Estimate
rDateEstimate#
909-986-5551 Office
909-986-5506 Fax 3/11/2013 8383
Name / Addres s
CITY OF SAN LUIS OBISP O
25 PRADO ROAD
SAN LUIS OBISPO, CA . 9340 1
805 781-7046
P .O . No.Terms Due Date Project
Net 30 3/11/201 3
Qty Item Description Cost Tota l
1 MISC .TRUCK VAULT PER SPEC . SHEET C-FDEXRN3-I ID-PS-PT 2,838 .75 2,838 .75 T
I SHIPPING SHIPPING AND FREIGHT CHARGE / TRUCK VAULT 245.00 245 .0 0
1 MISC .DUAL GUN RACK 475-0051 307.50 307.50T
I LABOR 3 LABOR-SHOP INSTALL TRUNK VAULT 180.00 180.0 0
1 MISC .WHELEN LIBERTY LIGHTBAR DUO COLOR / TRAFFI C
ADVISOR / ALLEY / TAKE DOWN / CLEAR LENS AN D
CENCOM SAPPHIRE CONTROLLE R
TAHOE TO FORD INTERSECTOR SU V
ATT : JEREMY
2,894.50 2,894 .50TI
Subtotal $11,512 .6 2
Sales Tax (7 .25%)$659 .2 1
Total $12,171 .8 3
E-mail Web Site
mario I0-8retrofitl @verizon .net www.10-8retrofit.com
raye C3-22
Ship To
CITY OF SAN LUIS OBISP O
25 PRADO ROA D
SAN LUIS OBISPO, CA . 9340 1
City of San Luis Obisp o
PURCHASE ORDE R
PURCHASE ORDER NO .I
r-i
90000 0
•Send copy to vendor with any attachment sFXDonot send to vendor
®$"$
03/13/1 3
VENDOR 10-8 RETROFIT,INC .SHIP TO CITY OF SAN LUIS OBISP O
ADDRESS 415 W .MAIN STREET ADDRESS 25 PRADO ROAD
ONTARIO CA 91762-3845 SAN LUIS OBISPO, CA 9340 1
MARIO JEREMY SCHMIDT, FLEET SUP V
Bus :909-986-5551 Bus :805-781-7046
Fax :909-986-5506 Fax :805-781-753 7
Quote
Number Date Account #Description Amoun t
#8383 3/11/13 03/11/13 41080600-91190956-91190410-91190956 Purchase of Code-3 Emergency Respons e
Equipment for the Ford Police Interceptor Utilit y
Vehicle (Replacement for unit #1101) pe r
consultant's proposal dated 3/11/13 .
$9,712 .62
03/11/13 41080600-91190956-91190410-91190956 Labor for installation of equipment $1,800 .00
03/11/13 41080600-91190956-91190410-91190956 Sales Tax 7 .25%$659 .2 1
•
TOTAL $12,171 .8 3
Requestinq Department Prepared By Dept Approval Finance/Administration Approva l
Works MMUDGETT
ions :ACCOUNTIN GDepment: Complete form and obtain departmental approval . Attach quotes, bid summaries,USE ONLY
or CAO report as required by purchasing guidelines). Route to Finance or Admin for approval .Finance: After final approval, assign PO number and return copy to department . Process encumbrance .
Verified By
r -•s •~•2
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