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Home My WebLink About10-02-13 PRC Minutes1-1 Parks and Recreation Commission MINUTES Parks and Recreation Office 1341 Nipomo Street San Luis Obispo, CA 93401 Wednesday, October 2, 2013, 5:30 p.m. CALL TO ORDER: Chair Davis called the meeting to order at 5:31 p.m. ROLL CALL: Commissioners: Steve Davis, Craig Kincaid, David Hensinger, Jeff Whitener and Michael Parolini ABSENT: Susan Updegrove and Ron Regier COUNCIL: Carlyn Christianson STAFF: Shelly Stanwyck, Bob Hill, and Marti Reynolds Public Comment None. 1. Consideration of Minutes MOTION: (Whitener/Parolini) Approve the September 4, 2013 minutes as submitted. Approved: 5 yes: 0 no: 2 absent (Updegrove, Regier) 2. Proposed Tree Ordinance Revision to Expand Slacklining - Hensinger Commissioner Hensinger presented information to the Committee and invited Tim Ross to speak. Public Comment Tim Ross, San Luis Obispo. Presented proposed modifications to Ordinance 12.24.150 Protection of Trees to include statements regarding safety 1) that slacklining will be outlined with vis ible ribbons and 2) the activity should only be performed during daylight. Appreciates the Commissions correct portrayal of Slackliner’s intent. Commissioners reviewed changes to the ordinance. Director Stanwyck referenced original modification to allow slacklining and read from A, B and C. Item F was removed. Additional comments presented by Mr. Ross were explained by Director Stanwyck. Commissioner Parolini discussed definition of slack lining in Section 6-6A and asked that it be removed. Additions to include that slack lines shall be no greater than 30 feet in length, occur only during daylight, be designated with ribbons, and removed at night. Director Stanwyck explained the next steps upon passage of recommendation which would include Parks and Recreation Commission Minutes – October 2, 2013 Page 2 of 4 1-2 Tree Committee review and consideration and then Council. Staff will keep Commissioners and Mr. Ross apprised of dates). MOTION: (Parolini/Whitener) Recommend City Council expand Slacklining to City Parks and approve revisions to Ordinance 12.24.150 removing Slack lining definition in 6 and adding section D) 1 through 3 defining lines as no greater than 30 feet, designated with ribbons, and occurring only during daylight hours with lines be removed at night. Approved: 5 yes: 0 no: 2 absent (Updegrove, Regier) 3. Review and Approve Peak Parking Lease Agreement with SESLOC – Stanwyck Director Stanwyck explained the historical partnership with SESLOC from 2006 and the use of their land for Damon Garcia overflow parking during peak uses. With SESLOC’s construction on the property a change in relationship is needed as there is no longer a temporary parking lot. After extensive conversations with SESLOC representatives, a 10-year agreement is proposed. This would allow for the use of SESLOC’s Broad Street Parking (under defined conditions) for a lease amount over the ten years of a total of $32,000. This amount is recommended to be funded from funds remaining from the previously approved budget for the deconstruction of the temporary parking lot. The SESLOC Board of Directors has reviewed the document and is in agreement as to its content. Director Stanwyck answered Commissioners inquiries about difference in prior costs, staffing costs from Facilities budget and some volunteer time from users (to prevent oversized vehicles, unauthorized parking in retail area and patrol for tournament weekends). Entrance and signage was also discussed as well as safe crossing paths and longer period of time for crossing at the intersection. Commissioners thankfully recognized SESLOC for their cooperation. MOTION: (Kincaid/Whitener) Recommend City Council approve the Proposed Lease Agreement with SESLOC as presented. Approved: 5 yes: 0 no: 2 absent (Updegrove, Regier) 4. Presentation: Reservoir Canyon Conservation Plan - Hill Natural Resources Manager Robert Hill gave a PowerPoint to Commissioners and reviewed the history of the plan that serves to guide management and development of the Reservoir Canyon Site over the next five to seven years. Hill explained small changes to the plan made since the last PRC review including the addition of 89 acres during the end of Neil Havlik’s tenure, integration of the LaLoma Adobe Site and access to the waterfall and parking. Reviewed project analysis as outlined in the staff report. Believes the plan is consistent with the Conservation Guidelines adopted in 2002 and Conservation and Open Space Element updated in 2006 and will direction for habitat protection, recreational use and management activities. Public Comment: Comments provided by Don Dollar, San Luis Obispo, were distributed to Commissioners and included a request to build a cattle enclosure fence to protect riparian habitat, dropping the La Loma Adobe from the Plan due to maintenance concerns or reviewed by the CHC and then submitted as an Parks and Recreation Commission Minutes – October 2, 2013 Page 3 of 4 1-3 amendment, maximize amount of land in habitat category, include a wildlife report, additional goals including grazing and fire management, a PG&E ROW agreement, signage, loop trail utilization concerns, consider seasonal closures and annexation into city limits as well as a conservation easement. Gary Havas, San Luis Obispo. Mentioned tower foundation and concerns about lack of volunteers for trail construction as our most dedicated volunteers come from CCCMB. Commissioners discussed and noted biological report Mr. Dollar was unaware of, PG&E access for future maintenance, future grant funding possibilities, neighboring ranch land, cost analysis. MOTION: (Kincaid/Hensinger) Recommend City Council adopt the Reservoir Canyon Natural Reserve Conservation Plan as presented. Approved: 5 yes: 0 no: 2 absent (Updegrove, Regier) 5. Director’s Report – Stanwyck Director Stanwyck reported to the Commissioners on the following: October 8 is the Volunteer Appreciation Dinner. Greg Bettencourt will be honored with the Wes Conner Award and Meg and Keith Evans for the Martha Schwartz Award. Cross-Country Dual Meeting today November 16 is Trailworks Day at Irish Hills Public Art posted on CAFÉ site, Twin Towers RFQ Fire Station 1, RFQ Master Plan for Public Art in future Met with Sunset Magazine editor at Froom Ranch, Savor event this weekend Kidz Night Out Friday Munchkin March end of the month Skatepark Marketing Plan underway Measure Y discussions underway Council considered Wingate development. Planning will make some modifications and bring back to PRC for consideration Director Stanwyck explained Public Art policy following Commissioner Parolini’s inquiry regarding use of available local artists. 6. Committee Reports Commissioners provided the following reports:  Tree Committee – Hensinger  Golf - Whitener  Natural Resources – Kincaid  Bicycle Committee – Regier  Jack House Committee – Updegrove  Damon-Garcia Sports Field - Parolini  School District – Parolini  Youth Sports - Davis Commissioner Hensinger reported on the most recent meeting of the Tree Committee which Parks and Recreation Commission Minutes – October 2, 2013 Page 4 of 4 1-4 included a presentation from California Department of Food and Agriculture on “Save our Citrus” and green wasting disease; cooperation sought for trap monitoring. Commissioner Kincaid had nothing further to report on Open Space. Commissioner Updegrove was not present to report on Jack House Commissioner Parolini reported on the School District and their concerns with increased wear on irrigation systems, pumps, drought conditions, soccer and unauthorized field use. Commissioner Parolini reported on the Damon Garcia sports field concerns with continued dogs off leash and clean up. Commissioner Whitener reported on the status of the Golf Course stating rounds for the month of September were down and revenue for the month was up. Rounds and revenue for the year are up 5 percent. Noted how touching and well-orchestrated the 9-11 ceremony at the course was. First Tee underway. Commissioner Regier was not present to report on the Bicycle Advisory Committee however Gary Havas, attending as a member of the public, was at the meeting and stated discussed moving bikeway south of Octagon Barn, Prefumo Creek, and a successful bike rodeo. 7. Communications Director Stanwyck reminded Commissioners of the Volunteer Banquet on October 8. Commissioner Parolini expressed safety concerns with balls being intentionally batted toward freeway by players at El Chorro Field and the need for more umpire education. Commissioner Hensinger notified the Director on September 26 that he will be resigning from the PRC as of December 15, 2013. 8. Adjourned The meeting adjourned at 7:26 p.m. to the November 6, 2013 regular meeting which will again meet at the Parks and Recreation Offices. Approved by the Parks and Recreation Commission on November 6, 2013. /Sgd/ ________________________________________________ Martha M.S. Reynolds, Supervising Administrative Assistant