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HomeMy WebLinkAbout04-10-02 JHC MinutesJack House Committee MINUTES Parks and Recreation Administrative Office Wednesday, April 10, 2002 7:00 p.m. CALL TO ORDER: Chairperson Ron Batterson called the meeting to order at 7:10 p.m. ROLL CALL: Chair Ron Batterson, Commissioners Wes Conner, Penny Rappa, Martha Schwartz, John Tischler, and Bill Pyper STAFF: Rich Ogden and Heather Freebairn PUBLIC COMMENT PERIOD: There was no public comment. CONSIDERATION OF MINUTES AND FINANCIAL REPORT: The minutes of the March 13, 2002 meeting were approved with the following amendments:  Item #2-Should read, “assist with the event”.  Item #5-Should read, “Conner has requested the floodgate boards to be located and that signage be posted as to where they can be found”. The financial report of April 2002, was accepted as presented with the following amendments:  Release Red Cross donation collected in the name of the Jack House Committee. Item # 1: Election of Officers On a motion by Schwartz, seconded by Conner, the Committee voted 6:0 for Ron Batterson to continue as Chair of the Jack House Committee, and to accept Wes Conner as Vice Chair. Items #2: Decoration Policy Conner led discussion as to adopting a Decoration Policy for the Jack House. Batterson, Tischler, and Conner will draft a Decoration Policy for the Jack House. Item #3: Update on Art in the Garden Committee reviewed memo from Kim Walker, Parks and Recreation Public Information Officer, who made two requests: (1) to find another Committee Member to assist Martha Schwartz, (2) to give each Committee Member a job of the day.  Gerry Johnson will assist Martha Schwartz.  Committee Members volunteered to assist with the following jobs: Conner/Batterson Traffic Pyper, Tischler Loading/Unloading Schwartz Docent Recruiter Rodman Tickets Tischler Setup/Take Down Item #4: Further update on Docent Survey After discussing various options the Jack House Committee requested that Schwartz take back to the Docents the following counter proposal: The Jack House be opened for tours every Sunday from 1-4pm and during Day Light Saving Time (between the months of April-October) and the Jack House Jack House Committee Minutes for April 10, 2002 Page 2 of 2 G:\Everyone\Jack House\JH Committee\Minutes\2002\4.10.02.doc is open for Friday evening tours. It was also requested that any proposal that is finally adopted by the Committee is given a five-year commitment. Item#5: Reports and Updates Larry Tolson sent an e-mail to Ogden on current Jack House activity.  Kitchen flooring is scheduled for installation Monday, April 29, 2002. The new floor needs to be stripped and waxed, (Tuesday) and allowed to sit undisturbed for 24 hours per manufacturer instructions. No activity should take place on new floor until Thursday, May 2, 2002.  Shade Structure: The Botanical Garden Club expressed a desire to share the purchase of the large sunshade with Historical Society. Botanical Garden Club offered $100.00 toward the purchase of the shade and stated the Historical Society would pay the same amount. Tolson will proceed with the selling of the sunshade as the Committee directs. On a motion by Rappa, seconded by Connor, the Commission voted 6:0 to donate the large sunshade to the Botanical Gardens. Docent update:  Invitations were sent to the Jack House Committee to invite members to attend the April Docent Meeting.  Historical Museum is donating Victorian clothing that may be used for special events.  Doormats are needed for foot traffic in main entrance and exit doors.  Fountain in garden needs to be cleaned. Meeting was adjourned at 8:45 to the May 8, 2002 regular meeting at 7:00 pm.