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HomeMy WebLinkAbout02-09-05 JHC MinutesG:\Everyone\Jack House\JH Committee\Minutes\2005\2.9.05.DOC Jack House Committee MINUTES Parks and Recreation Administrative Office Wednesday, February 9, 2005 5:30 PM CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5.33 p.m. ROLL CALL: Vice Chair Wes Conner, Committee Members Bill Pyper, Marion Rodman, Gerry Johnson and John Tishler. STAFF: Kim Walker, Rich Ogden and Larry Tolson. GUESTS: Richard Dresp, Shirley Howell, Josef Kasperovich, Stand McGuire & Katchy Andrews. PUBLIC COMMENT PERIOD: There was no public comment. CONSIDERATION OF MINUTES AND FINANCIAL REPORT: The minutes of January 2005 meeting were approved. The Financial Report for January 2005 were presented and accepted. ITEM #1: Brochure – Shirley Howe  Shirley Howe & Josef Kasperovich, creators of the new brochure, discussed ideas about the new Jack House & Jack House Gardens brochure.  A brochure committee was formed and includes Bill Pyper, Richard Dresp and Katchy Andrews.  A request was made to include a garden/plant map in the new brochure.  Jack House Committee would like the completed brochure by June 24th. ITEM #2: Victorian Game Day  A written proposal and budget for Victorian Game Day, June 26, 2005, were presented to the committee.  A motion was made to approve the $3,500.00 budget for the Victorian Game Day. The motion was passed unanimously. ITEM #3: Elevator Shaft  Three options were discussed as what to do with the Jack House elevator shaft. 1) Do nothing. 2) Remove elevator shaft and place Bay Windows back into the Jack House. 3) Leave the shaft and do something different with it.  A history of the elevator shaft should be preserved and displayed in someway for tours.  The Jack House has been restored to reflect the 1880’s, but the elevator represents a 1960’s change.  Committee would like more research done to make sure there are no limitations or regulations that need to be considered on the local, state or national level for historical landmarks.  Committee would like input from Ken Schwartz. Jack House Committee Minutes for February 9, 2005 Page 2 of 3 G:\Everyone\Jack House\JH Committee\Minutes\2005\2.9.05.DOC ITEM #4: Landscape Issues – Wes and John  The planter on the North side of the property would be a good place for a new bench made of flag stone to match the wall.  John Tishler handed out a “North Planter Area Improvements – Conceptual Plan” to committee.  A motion was made to adopt the Conceptual Plan presented by John Teshler. The motion was passed unanimously. Reports and Updates  Monthly Activities o Ogden stated that the Jack House had not been cleaned since June 2004. The Merry Maids service was stopped. A new cleaning company will be called to do a major cleaning about twice a year. The Docents agreed to do the monthly cleaning if a company would do a big Spring cleaning. o Ogden stated there is $2,335 in the Martha Schwartz fund. o Ogden requested a list of accomplishments from the Jack House Committee. o Ogden handed out final copies of the Jack House & Gardens Events Calendar. o Tolson announced that a tree stump was removed from the gardens. A second tree stump was scheduled to be removed on February 18, 2005. o Tolson reported that rodent traps have been set around the house. o Tolson reported that Andrew Collins is now the contact person for any Jack House building maintenance. o Tolson reported the front fence and the service building sprinklers were submitted in the new budget. Foundation work was submitted in the 2007/08 budget.  Docent Activities Richard Dresp reported on the following items: o One visitor attended the February 5th open house and was recruited to be a docent. o Would like Docent minutes to be included with the Jack House Committee agenda mailing. o Mice are gaining access into the house through the pantry. o Docents will clean Jack House on a regular basis. Will need professional cleaning company to come in a couple times a year to do the big cleaning jobs. o The carpet needs to be professionally cleaned and the back screen door needs to be repaired. o A brochure was presented as an idea for outside walk lights. o The gift shop needs to be inspected for mold. There are damp spots on the walls. o The florescent lights need to be checked by maintenance. o Weather stripping was requested for the gift shop doors. o Docents would like to donate and dedicate a bird bath in honor of Martha Schwartz. Jack House Committee Minutes for February 9, 2005 Page 3 of 3 G:\Everyone\Jack House\JH Committee\Minutes\2005\2.9.05.DOC  Member Comments o Conner reported the Magnolia tree that was removed had roughly 75 rings. The tree could have been planted n the 1920’s. o Conner stated that the vine near the Walnut tree needs to be cleaned up. o Batterson reported that Richard Dresp had talked with Historical Society about the Jack Family.  Communications No communications were presented. Meeting adjourned at 7:27 p.m. to the March 9, 2005 meeting at 5:30 pm at the Parks and Recreation Department.