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HomeMy WebLinkAbout03-09-15 JHC MinutesG:\Everyone\Jack House\JH Committee\Minutes\2005\3.9.05.DOC Jack House Committee MINUTES Parks and Recreation Administrative Office Wednesday, March 9, 2005 5:30 PM CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5.33 p.m. ROLL CALL: Vice Chair Wes Conner, Committee Members Bill Pyper, Marion Rodman, Gerry Johnson and John Tishler. City Council Member, Christine Mulholland. STAFF: Kim Walker, Rich Ogden and Larry Tolson. GUESTS: Richard Dresp and Jackie Kane. PUBLIC COMMENT PERIOD: There was no public comment. CONSIDERATION OF MINUTES AND FINANCIAL REPORT: The minutes of February 2005 meeting were approved. The Financial Report for February 2005 were presented and accepted. ITEM #1: Mother’s Day  Kim Walker reported the promotional plan for Mother’s Day 2005 will be similar to promotions in the past.  2005 Mother’s Day event has a budget of $1000. ITEM #2: Jack House Brochure  Brochure committee met and decided on the brochure copy. Inserts will be used to list dates and events that change each year.  Walker distributed a list if proposed photos to be used in the brochure.  A draft of the brochure will be available for one week to all committee members to review on April 18, 2005 in the Parks and Recreation Administrative office. ITEM #3: Media Day  Dresp proposed an open house event for all media organizations. It will be facilitated by docents. Estimated cost for invitations and refreshments is less than $500.  A motion was made to accept the plan to have a Media Event & Familiarization tour. The motion was passed unanimously.  A motion was made authorizing Richard Dresp to spend up to $500 on supplies for the Media Event & Familiarization tour. The motion was passed unanimously. Reports and Updates  Monthly Activities o Ogden met with Service Master Cleaning Company about cleaning for the Jack House. o Walker will send out a call to artists on March 15, 2005 for Art in the Garden. o Walker reported the commission plan for Art in the Garden will stay the same as 2004. There will be a $25 Application fee and 30% commission on all art sold. 10% of the Jack House Committee Minutes for March 9, 2005 Page 2 of 2 G:\Everyone\Jack House\JH Committee\Minutes\2005\3.9.05.DOC commission will go to the Jack House Funds and 20% will be donated to Art After Dark. o Walker asked for volunteers to be on the Art Selection Jury. Bill Pyper & Christine Mulholland volunteered. o Tolson reported the large tree stump was removed from the Jack House Garden. o Tolson reported 14 new fence stakes were replaced on the front fence. o Tolson reported the budget for a new fence may have to wait until the 2007/08 budget. o Tolson reported the Jack House fire sprinkler installation may be delayed in order to incorporate the Gift Shop fire sprinkler installation at the same time.  Docent Activities Richard Dresp reported on the following items: o The Jack House silver pieces are in poor condition and would like to have the pieces professionally restored in September. A cost estimate was provided by Borah’s Awards. o A Docent recruitment day is scheduled for April 9, 2005 from 2-4 pm. o The Docents selected a bird bath for the Martha Schwartz memorial. They would like to purchase a 3x6 or 3x4 memorial plaque to place along side the bird bath. o Richard will give a monthly update of all Docent volunteer hours. o Docents volunteered 160 hours in December 2004.  Member Comments o Tishler reported Jeff Hook of the City Planning Department said removing the elevator shaft from the Jack House was a “good news” project. o Johnson would like service clubs to be included in the Media Event & Familiarization tour. This could be planned at least a year in advance. o Conner reported the tree trunk that was removed had about 75 rings. Estimating the tree was planted around 1930. The stump cutting will not be preserved. o Batterson took an inventory of all the electrical outlets in the Jack House. A list/map of working, non-working and likely additions of outlets was provided to the committee. The list was given to Larry Tolson to have this issue examined by an electrician. A cost estimate was requested for changes, upgrades and possible additions to the Jack House electrical system. It was requested that each room have at least two working double outlets.  Communications No communications were presented. Meeting adjourned at 7:13 p.m. to the April 13, 2005 meeting at 5:30 pm at the Parks and Recreation Department.