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HomeMy WebLinkAbout01-11-06 JHC MinutesG:\Everyone\Jack House\JH Committee\Minutes\2006\1.11.06.DOC Jack House Committee MINUTES Parks and Recreation Administrative Office Wednesday, January 11, 2006 5:30 PM CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5:30 p.m. ROLL CALL: Vice Chair Wes Conner, Committee Members Bill Pyper, John Tischler, Gerry Johnson and Patrick Mayeda. GUESTS: Jackie Kane STAFF: Rich Ogden and Larry Tolson. PUBLIC COMMENT PERIOD: There was no public comment. CONSIDERATION OF MINUTES AND FINANCIAL REPORT: The notes of November 2005 meeting were reviewed. The Financial Report for December 2005 was presented and accepted. ITEM #1: Garden Improvements  Larry Tolson collected bids for the garden wall. There was a low bid of $6,684, a $12,000 bid and a high bid of $14,000+. o A motion was made to authorize up to $8,000 to be used on the construction for the garden improvements projects. The construction project is to be awarded to CML Construction. The motion passed unanimously.  Funds from the Kay Kaetzel donation are to be dedicated to the Garden Improvement project and for the Martha Schwartz memorial project. Reports and Updates  Monthly Activities – Staff & Public Works o Tolson presented information for a possible gutter for the gift shop roof. To place a gutter on the roof in the front of the gift shop will cost $300 to place a gutter on all four sides will cost $750. The rain gutter should help keep some of the water run off from leaking under the gift shop door. o The electrical work was completed at a cost of $2,809. Three circuits were put in and two of them were tied together. o All cuttings used as decorations in the Jack House will need to be sprayed with a fire retardant spray. This includes holiday trees and cuttings. o The cost of the holiday Poinsettias from Cal Poly was $160. o The fire sprinkler project should be out to bid in 2006. The project should be completed by the summer of 2006. o Helicoil testing has been completed at the Jack House. A proposed project will most likely be placed in the 2007-09 City budget. o Ogden passed out and reviewed the 2006 Jack House calendar of events ~ minor changes were made. Jack House Committee Minutes for January 11, 2006 Page 2 of 2 G:\Everyone\Jack House\JH Committee\Minutes\2006\1.11.06.DOC o Ogden reported Art in the Garden will take place August 20th, from 12:00 – 5:00 pm. o There will be a cleaning of the Jack House by Service Master on January 13, 2006.  Docent Activities Kane reported the following: -Need a shelf painted white. -Nanny’s room and Butler pantry have broken shades. -There are currently 12 docents available but need at least 24 with current schedule of events. -Ken Schwartz sent a letter to the Jack House Committee and Docents authorizing the use of his water color on cards for sale at the gift shop. -The Jack House Committee may want to consider closing the Jack House for the months of January, February and March of every year. It would be a nice break for the Docents during the slow winter season. -An idea for a possible Halloween activity may want to be considered for 2006.  Member Comments o Committee Member Mayeda requested the Jack House Committee temporarily move the meeting time from 5:30 pm to 5:00 pm for the February and March meetings. o Batterson has requested a new and updated copy of the committee roster be provided with Kim Walkers information to be included. o Conner reported that five historic trees have been lost. There is a chance that a replacement tree may not be found for the front tree. o Batterson announced the Advisory Appreciation Dinner will be held on March 16, 2006.  Communications No communications were presented. Meeting adjourned at 6:53 p.m. to the February 8, 2006 meeting at 5:00 pm at the Parks and Recreation Administration Office.